060925 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
II
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday September 25, 2006 6:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DSeptember 11, 2006
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of September 11, 2006 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of September 25, 2006 be adopted.
"Carried"
/001� PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1. Tillsonburg Police Services Board RE: By -Law 3216 - To Authorize the Entering into of an
Agreement for Policing Services - OPP (6:00 p.m. Delegation)
Presented By: Inspector Jack Goodlett and Chair Bryce Sibbick, PSB
Inspector Goodlett and Mr. Bryce Sibbick, Chair of the Tillsonburg Police Services Board, appeared
before Council to address any questions that Council may have with respect to By -Law 3216.
Escalator clauses and PSU credits were among the topics discussed.
With respect to PSU credits, Deputy Mayor Smith suggested that Council look very seriously, during
budget discussions, at setting a portion of the PSU credits aside in case Tillsonburg is faced with a
misfortune at some time.
By -Law 3216 was given third and final reading this date. (Please refer to Agenda Item 18 - under
By -Laws.)
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MINUTES: Meeting for the Committee "Open Council"
2. Children's Aid Society of Oxford County_
FOSTERING IN OXFORD-T.ppt
Ms. Marianne Riach-Ferris, PR & Development Coordinator, Children's Aid Society of
Oxford County, appeared before Council with a power -point presentation, as attached.
3. Community Support Month
Presented By: Representative from Tillsonburg Multi -Service Centre
a
Community Support Month. pdf
Ms. Maureen Vandenberghe, Communications and Development Coordinator, Tillsonburg
Multi -Service Centre, appeared before Council promoting Community Support Month, as
outlined in the attached document.
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
4. Tender Results for F-2006-093 - Parks - Tractor Tender
®L�1
F2006-093 Tractor Report. doc
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Staff Report from the
Fleet Manager dated Sept 1, 2006 be received;
AND FURTHER THAT the low bid of $50,445 for the John Deere 4720 with attachments
be accepted and the Tender be awarded to Agraturf of Courtland, Ontario.
"Carried"
5. Tender Results for F-2006-089 - Pick-up Truck Tender
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MINUTES: Meeting for the Committee "Open Council"
F2006-089 Pickup Truck Report.doc
Resolution
> No. 5
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report from the
Fleet Manager dated September 9, 2006 be received;
AND FURTHER THAT the bid of $27,814.32 be accepted and the Tender be awarded to
Anderson's GM Village of Woodstock, Ontario.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
INFORMATION ITEMS
6. The Ontario Flue -Cured Tobacco Growers' Marketing Board
Marketing Brd.pdf
Resolution
> No. 6
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council of the Town of
Tillsonburg demonstrate, through correspondence, its support with respect to the tobacco
industry, as detailed in the fax received from The Ontario Flue Cured Tobacco Growers
Marketing Board, dated August 9, 2006.
"Carried"
7. The Decline of the Tobacco Industry
LetterE LG IN tobacco. pdf
000� 8. Library Board Resignation
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MINUTES: Meeting for the Committee "Open Council"
M CLEAN resignation. pdf
9. Tillsonburg Economic Development Advisory Committee Resignation
.,
EDC - Resignation. pdf
10. Letter of Appreciation
Zan
LETTER appreciation. pdf
11. CAS Announcement
6 ,
L
AnnouncementCAS.pdf
12. International Day of Older Persons
0NF0opendo0rs.pdf
13. County of Oxford Monthly Up -Date
Presented By: Mayor Molnar
Mayor Molnar provided a verbal up -date.
NOTICE OF MOTION
14. NOTICE OF MOTION introduced by Councillor Stephenson at Council Meeting of September 11,
2006:
Councillor Stephenson discussed the proposed Notice of Motion, and the following
Resolution was passed:
No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT staff bring forward a policy to
allow the purchase of used vehicles for the Corporation.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
DIRECTION: The Director of Operations was requested to prepare the subject policy for
consideration by Council in October (October 10th or 23rd, 2006).
15. NOTICE OF MOTION introduced by Councillor Stephenson this date
The following motion as introduced by Councillor Stephenson was DEFEATED for
consideration by Council this date.
RESOLVED THAT staff be directed to bring forward a Pesticide By -Law for first and
second reading on October 10, 2006, that would ban the use of Pesticides by January
2008.
Although the proposed motion was defeated for consideration this date, procedure does
permit Councillor Stephenson to introduce this as a Notice of Motion and bring the motion
forward for consideration at the next regular Council Meeting, being October 10, 2006.
RESOLUTIONS
16. Thames Valley District School Board RE: Reassignment of Grade 9 to Glendale High School
?00� It
TVDSB.pdf
Resolution
No. 8
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the notice of the Thames
Valley District School Board 'Public Input Session', as attached to the Agenda, be
received;
AND FURTHER THAT a letter be prepared and sent to the NDSB requesting that the
Corporation of the Town of Tillsonburg be kept informed of any and all directives relative
to the future of any public school properties within the Town.
"Carried"
BY-LAWS
17. By -Law 3191 - To Authorize a Communitylmprovement Plan [J (Third Reading)
`fes
3191 Community Improvement Plan. doc CIPArea. pdf
Tburg Downtown CIP final draft.pdf Tburg Downtown CIP with MMA revisions.2doc.doc
Page 6
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MINUTES: Meeting for the Committee "Open Council"
18. By -Law 3216 - To Authorize the Entering into of an Agreement for Policing Services - OPP (Third
Reading)
By-law 3216 OPP contract. doc Appendix OPP Policing Contract.pdf PSB Contract.pdf
19. By -Law 3230 - To Authorize a Community Improvement Plan Agreement (Bamford-Oehm
Development Inc.) D (First and Second Readings)
20. By -Law 3231 - To Authorize the Purchase and Sale of Certain Lands (CSEA) (Three Readings)
bylaw 3231 - CSEA Purchase and Sale.dot
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3230 to authorize a Community
Improvement Plan Agreement (Bamford-Oehm) be introduced and read for a first and second time and be
referred to Committee of the Whole for further consideration and this constitutes the first and second
reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law Number 3230.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law
Numbers 3191 and 3216 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3191 to authorize a Community
Improvement Plan; and
By -Law 3216 to authorize the entering into of an Agreement for Policing Services - OPP be given third and
final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3231 to authorize the purchase and sale
of certain lands (CSEA) be introduced and read for a first and second time and be referred to Committee
of the Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Lewis
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MINUTES: Meeting for the Committee "Open Council"
eo*N Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law Number 3231.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law
Number 3231 as passed in Committee without amendment.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3231 to authorize the Purchase and Sale
of Certain Lands (CSEA) be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
As a result of Councillor Renaud's comments, the following direction was given.
DIRECTION: Direction was given that Tillsonburg Hydro Inc. be encouraged to share their successes
through some sort of media.
As a result of third reading of By -Law 3191 - To authorize a Community Improvement Plan, the following
resolution was passed.
No. 9
Moved by Councillor Lewis
Seconded by Deputy Mayor Smith AND RESOLVED THAT staff be directed to utilize available resources
to provide appropriate marketing materials to enhance the delivery of By -Law 3191.
"Carried"
9
CLOSED MEETING SESSION CONTINUED
No. 10
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT, in accordance with the Town of Tillsonburg
Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of September 25,
2006.
"Carried"
No. 11
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive - Closed Session.
"Carried"
ADJOURNMENT
,o*� Council moved back into Open Session and adjourned at 11:05 p.m.
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MINUTES: Meeting for the Committee "Open Council"
(0"� >
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday September 28,
2006 03:46 PM)
Town of Tillsonburg
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