061211 Regular Council Meeting MinutesFF W
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MINUTES: Meeting for the Committee "Open Council'
Review Access: • Public O Private
MINUTES
Town of Ttlsoobur0
Meeting for the Committee "Open. Council"
on
Monday December 11, 2006 07:00 Phil
Council- Chambers
Chair: Stephen Molnar
Orders of the DW. Call to Order
Closed Meeting Session
D'lisclosure of Pecuniary Interest orate,
General Nannie Thereof
Minutes & Business Arising _out of the
Minutes
Adoption of Agenda -
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Admit listrauftca Officer
Operations
Community Services
Corporate Services
Finance
IrAbrrnattion- Items
NoUoe of Motion
Resolutions
Items of Public. -Interest -
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DNovember 27, 2006
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of November 27, 2006
be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of December 11 th, 2006 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application A-11/06 - Thea Fuchs D
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Mr. Harry Shnider, Planner, County of Oxford, reviewed the attached report with respect
to the subject application.
The applicant was in attendance and asked for approval.
Mrs. Haster, a neighbour, was in attendance and noted she had no objections to the
application.
No other persons appeared in support of, or objection to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-11/06 for 51 Beech Boulevard be approved, subject to the following
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MINUTES: Meeting for the Committee "Open Council"
conditions:
1) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision;
2) The proposed building addition will not increase lot coverage over 35%;
3) Grading and drainage will be to the satisfaction of the Town's Manager of Engineering;
and
4) A revised building location survey, showing the dimensions and location of the
proposed addition, be submitted to the Town's Chief Building Official.
"Carried"
2. Application for Zone Change - E$E McLaughlin F)
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Heath's Elevations.Rdf Heath's E levationsZ pdf
Mr. Harry Shnider, Planner, County of Oxford, reviewed the attached report with respect
to the subject application.
The applicant was in attendance in support of the application.
/0%\ No other persons appeared in support of, or objection to, the subject application.
The following resolution was passed.
Resolution
> No. 5
RESOLVED THAT the Council of the Town of Tillsonburg approve in principle the
attached zoning By -Law Amendment for the application submitted by MC Engineering,
whereby lands located at Pt. Lot 1483, P an 500, in the Town of
Tillsonburg, are to be rezoned from `Central Commercial (C1)' to Special 'Central
Commercial (C1-9)' to allow for residential unit to be located on the ground floor and
permit a reduction in parking spaces, final reading of the amending bylaw should be given
once the Town has approved the related Site Plan Control application, subject to review
and comment of said site plan by the Tillsonburg Business Improvement Area.
"Carried"
3. Application for Zone Change & Official Plan Development - EBBE McLaughlin M
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Mr. Harry Shnider, Planner, County of Oxford, reviewed the attached report with respect
to the subject application.
The applicant, Mr. Danbrook, was in attendance in support of the application, as well as
his solicitor, Ms. Gilvesy.
Discussion was held regarding the use of the property.
The Director of Operations commented with respect to servicing. The current plan is to
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extend serves up the rail line. It was envisioned that lots fronting North Street would be
serviced this way. Sandy Court Subdivision was serviced off of Tillson Avenue.
The CAO noted that there is a provision in our Zoning By -Law that sates requirements for
full service, and has always required Town Council approval and Oxford County Board of
Health. Clearly, it would require approval from this Council as well as the Board of
Health's.
Mr. Danbrook noted that he would like to proceed.
Ms. Gilvesy commented that the only immediacy is to proceed with the purchased of the
property. She and her client believe the concerns of the Health Department can be
addressed.
The CAO pointed out that the applicant may not be in a position to obtain a building
permit. As a minimum that would have to be documented, in terms of an agreement, to
make it crystal clear that it is an unserviced parcel.
Ms. Gilvesy responded that they would be willing to recognize that.
No other persons appeared in support of, or objection to, the subject application.
The following resolution was defeated.
Resolutions
> No. fi �
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg re -designate the subject lands from 'Residential »»' t'Service Commercial'
and conduct the public hearing for Rezoning Application ZON 7-322, but defer in making
a decision on the application by E & E McLaughlin to rezone the subject lands from
'Residential Second Density (R2) and 'Special Highway Commercial (C2-30)' to allow for
an automobile sales establishment and accessory dwelling.
"Defeated"
The following resolution was passed.
No. 7
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg re -designate the subject lands from 'Residential' to 'Service Commercial' and
conducted the public hearing for Rezoning Application ZON 7-322, and approve in
principal the rezoning of the subject lands from 'Residential Second Density (R2)' and
'Special Highway Commercial (C2-30)' to allow for an automobile sales establishment
and accessory dwelling, subject to a development agreement that indicates that no
Building Permit will be available on the property until appropriate services as determined
by the Board of Health and the Town of Tillsonburg.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
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CHIEF ADMINISTRATIVE OFFICER
IE�
OPERATIONS
4. Brock Street and Harvey Street - Traffic Control Device Warrant Analysis D
Presented By: Director of Operations
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Operations dated December 6, 2006 be received;
AND FURTHER THAT the traffic by-law be amended to include an all -way stop at Brock
Street and Harvey Street.
"Carried"
5. Renewal of Telus Cell Phone Agreement F)
Presented By: Director of Operations
Resolution
> No. 11
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report from the Director
of Operations dated November 8, 2006 be received;
AND FURTHER THAT the Town of Tillsonburg renew their contract with Telus for a three
year term.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
6. Dedicate Part of James Avenue
Executive Summary James Avenue D edication. doc
Resolution
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> No. 12
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT a by-law be brought forward
dedicating Lot 26, Plan 41 M-197 as part of James Avenue.
"Carried"
7. Confirmation By -Law
Confirmation By-law.doc
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council adopt a
Confirmation By -Law.
"Carried"
8. Removal of Holding Zone - Permterra Subdivision
Presented By: Director of Corporate Services
Executive Summary Holding Zone. doc
Resolution
> No. 9
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT a By -Law be brought
forward removing the holding zone from the Permterra Subdivision.
"Carried"
FINANCE
9.2007 Insurance Renewal M
Presented By: Director of Finance
Resolution
> No. 8
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Director
of Finance on the 2007 Insurance Renewal be received and further that the Director of
Finance is authorized to renew the 2007 insurance coverage with The Frank Cowan
Company at the proposed quotation. 14�
"Carried"
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10.2006 In Lieu Pam D
Presented By: Director of Finance
Resolution
> No. 14
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the in lieu payout report from
the Director of Finance dated November 30, 2006 be received.
"Carried"
11.2006 Projected Year End Reserves M
Presented By: Director of Finance
Resolution
> No. 15
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT that the report from the Director of
Finance dated December 5, 2006 regarding the projected 2006 Year End Reserves be
/Oft� received;
AND FURTHER THAT the reserve allocations for 2006 be approved, as amended with
the additional transfer from Council reserves of $70,407, as identified.
"Carried"
12. Section 357 Tax Adjustments [)
Presented By: Director of Finance
In E
357 STAFF REPORT 2006.doc 357 & 358 - 2006 ScheduleMs
Resolution
> No. 16
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated December
6, 2006, regarding tax adjustments under Sections 357 and 358 of the Municipal Act be
received;
AND FURTHER THAT, in accordance with Section 357 and 358 of the Municipal Act,
Council hereby approves tax adjustments in the amounts of $98,582.90 and $58,566.56
respectively, as detailed in the report of the Revenue Manager dated December 6, 2006,
and the amounts attributable to the requisitioning bodies be recovered based on their
(Ioft� respective levy portions.
"Carried"
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INFORMATION ITEMS
13. The Township of Madawaska Valley RE: Medical Care Practitioner Shortage
.,
54ad
Madawaska Valley. pdf
14. Ministry of Community Safety and Correctional Services RE: Emergency Management Ontario -
Changes to Structure
ad
Ministry of Community Safety and Correctional Services.pdf
15. County of Oxford - Appointments
IN
County of Oxford - Appointments.pdf
NOTICE OF MOTION
RESOLUTIONS
16. A000intment of Member to LPRCA
Resolution
> No. 17
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Councillor Sam Lamb be
appointed to the Long Point Region Conservation Authority for the term 2007 to 2010.
"Carried"
BY-LAWS
The following By -Laws were given three readings.
17.2007 Borrowing By -Law 3236 C9
18. Confirmation By-law L)
Presented By: Director of Finance
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19. By-law 3238 Issuance of Debt [)
2006 annual repayment limit 121106.xis
20. Dedicate Part of James Avenue n
IR
3239 open part of James Avenue. doc
Presented By: Director of Finance
Presented By: Michael Graves
21. By -Law 3240 - To Amend Zoning By -Law 1994, as amended (Permterra)
MEN
[Aj
7-315 removal of H_BYL.pdf
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3236, being a by-law to
authorize borrowing from time to time to meet current expenditures during 2007;
By -Law 3237 to confirm all actions and proceedings of Council;
By -Law 3238 to authorize the Issuance of Debt;
By -Law 3239 to dedicate Part of James Avenue;
By -Law 3240 to amend Zoning By -Law 1994, as amended (Permterra) be introduced and
read for a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3236,
32376, 3238, 3239 and 3240.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3236, being a by-law to
authorize borrowing from time to time to meet current expenditures during 2007;
By -Law 3237 to confirm all actions and proceedings of Council;
By -Law 3238 to authorize the Issuance of Debt;
By -Law 3239 to dedicate Part of James Avenue;
By -Law 3240 to amend Zoning By -Law 1994, as amended (Permterra) be given third and
final reading and the Mayor and Clerk be and hereby authorized to sign the same and
place the Corporate Seal thereunto.
"Carried"
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ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 18
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive Closed Session.
"Carried"
E�
ADJOURNMENT
Council moved back into Open Session and adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday January 04, 2007
11:57 AM)
W
Town of Tillsonburg (4")
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