070108 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Councils
on
Monday_ January 8, 2007 07:00 PM
Council Chambers
Chair. Stephen Molnar
Orders ofifte Day: can to Order
Closed- Meeft Session
Disclosure- of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising. out of the
Minutes
Adoption -of Agenda
�resentatio�s
r Public Aleetngs
Delegations
Quarterly Reports
Chief Adadhist_radve Officer
Operations
Community Services
Corporate Services
Finance
Info, madon helms
Notice of Motion
Resolutions:
By -Laws
Items -of Public Interest
Closed Meeting Session coi linued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
/Onk1 Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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(00")
F2
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
D December 11, 2006
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of December 11, 2006
be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of January 8, 2007 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Application for Zone Change (Danbrook Automotive) D
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Mr. Harry Shnider, Planner for the County of Oxford, reviewed the County Report, as
attached.
Ms. Margaret Evans, Corporate Manager, County of Oxford, was also in attendance. She
noted that the applicant was contemplating amending his application to allow for
additional uses to provide for additional flexibility.
Mr. Danbrook, the applicant, was in attendance, as well as his solicitor, Ms. Gilvesy.
Mr. Danbrook indicated his concurrence to defer his application at this time.
The following resolution was passed.
Resolution
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> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg defer the attached by-law changing the zoning designation on the Lot 17, Plan
41 M-205 from `Residential Second Density (R2)' to `Special Highway Commercial
(C2 -30(H))', allowing an existing single detached dwelling, and motor vehicle sales
establishment, excluding buildings, as permitted uses.
"Carried"
2. Applications for Draft Approval of Plan of Subdivision and Zone Change - Nancy Shoemaker D
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Correspondence from:
i) Carsten & Mariam Schemekau... LETTERsdzemekau.pdf
ii) James Mutton... Mutton.Rdf
Mr. Harry Shnider, Planner for the County of Oxford, reviewed the County Report, as
attached.
Councillor Beres questioned the density/number of homes, in comparison to Hickory Hills
or Baldwin Place. The Planner responded that the average residential density in Hickory
Hills is 24 units per hectare; and in Baldwin Place 22. The proposed development would
be roughly the same, but not quite as much.
Councillor Lewis commented regarding cul-de-sacs. It was noted that cul-de-sacs are
avoided whenever possible in new development. It is not policy that there be no
cul-de-sacs but the preference is to avoid them.
It was noted that Dereham Drive and Sanders Crescent will come out to Quarterline
Road.
Deputy Mayor Renaud commented regarding the woodlot, and noted the greatest number
of trees as possible should be saved.
Councillor Stephenson asked if there would be sidewalks for these streets. The Director
of Operations noted that the policy is for sidewalks on one side.
The applicant, Ms. Nancy Shoemaker, Planning Consultant for Victoria Wood, was
present. Mr. Ken Beem, Engineering Consultant, and Mr. Gerry Armstrong, both from
Victoria Wood, were also present.
Ms. Shoemaker addressed those in attendance, and indicated they have struggled with
A'�1 the design of the subdivision, partly because of fairly significant changes in planning. She
commented with respect to density, and noted that they have attempted to bring forward
complimentary zoning, and asked for special provisions, and attempted to preserve as
much of the woodlot as possible. With respect to phasing, she noted that is largely
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dependent on the municipality's phasing policy. It will likely take several years to
complete this project.
With respect to a question from Councillor Rosehart regarding one access, it was noted
that the road is adequate for the number of units, however, there is opportunity to provide
for an emergency access. It was noted that Block 309 has potential access and egress
for emergency vehicles.
Councillor Beres questioned storm water management and noted we have had some
rather strange happenings with rain, and this subdivision is surrounded b y homes.
Mr. Beem responded to Councillor Beres and noted that there would not be any particular
work done in that area, other than a control structure. The park and the storm water
management pond will remain relatively in tact, as it is now.
Councillor Stephenson commented with respect to the Government's change in policy
regarding density. Ms. Shoemaker noted again that Hickory Hills and Baldwin Place are
both a little more dense, and there will be a mix of single and townhouses.
Deputy Mayor Renaud questioned where the model homes would be located, and the
method of advertising the development. Mr. Armstrong responded that they are
developers, not builders, therefore they do not know where the model homes will be
located.
A sheet was circulated to those in attendance, to ensure we had the names and
addresses of anyone wishing to be notified, in the case of subsequent meetings...
An opportunity was given for comments from the public.
Mr. Pester Casgrove, 14 Lowrie Crescent, noted his concerns regarding water shortage
in the summer months. Mayor Molnar responded that the Town has secured additional
resources and there is a resolution being brought forward tonight relative to water
resources. Deputy Mayor Renaud added that the County has done a fantastic job of
retrofitting wells in the Town, and further that this has been kept on the agendas and there
is significant progress that has been made.
Mrs. Marlen Gilbert, 164 Quarterline Road, noted her concerns, as detailed in the
attached document...
•e
L 6
/A j
Gilbert.pdf
Mr. Mike Coombes, 26 Lowrie Crescent, noted that Mrs. Gilbert had already talked about
a lot of the issues he was going to. In addition, he stated that he would like to know
where the school will be.
Mr. Tony Desmond, noted his concerns with respect to the dry pond and water
management.
The Director of Operations noted that the pond for Baldwin Place Subdivision is oversized
to also serve Woodhaven Subdivision. In addition, there are lands for the Victoria Wood
property that were designed to accommodate this. He noted that the pond services a
5 -year storm.
Mr. Wayne Michiels, 7 Lowrie Crescent, noted that the storm drain on Dereham has,
during light rains, been over the top. Mr. Michiels noted the water that runs near his
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home, and wondered if, once the development begins, if that water will be coming his
way. He is about 2.5 feet lower, and wondered if the level of those houses would be
maintained.
The Director of Operations noted that the stormwater management pond will be at a lower
elevation that surrounding areas. He also noted that, if there has been flooding in that
area, there is likely a catch basin that has been blocked, which will be cleaned up as
necessary.
Mr. Gary Ramsey, 40 Dereham Drive, noted his main concern as being waterflow, the
natural water course that runs through is property. He commented that, at times of the
year, there is a torrent of water that goes through there, and referred to the summer of 97
when we experienced a heavy rainstorm. He recalled that there was so much water, that
the street was flooded to one metre of Denrich. He further commented that the land in the
area is clay.
Mr. Don Edmonds, 38 Lowrie Crescent, noted that he has no sewer system from to the
culvert. He wondered if the developer plans to put a sewer system in and if there would
be any cost to him, or would the developer pay. He noted that his septic system is fine
and he doesn't want to incur more costs. Mr. Edmonds also wondered about curbs and
sidewalks.
Mayor Molnar noted that, with respect to a sewer system, the user would pay.
The Director of Operations noted that the conditions of Sanders Crescent does need to be
addressed, and it will not withstand the anticipated construction traffic. He anticipates this
being built to urban standards. With respect to the sewer system, it is anticipated that any
time services are put in front of homes, it is anticipated that home owners will connect
within a certain time.
Mr. Brent Wild, 90 Denrich Avenue, noted that there is a small parcel of property to the
north-east of his residence. He wondered what would happen with that property.
Ms. Shoemaker responded that Block A is owned by the municipality and the Block 300
on their plan could not be developed.
Ms. Elizabeth Fowlie, 111 Concession Street West, had a question about 9 lots behind
her. She wondered if those lots are now in the Victoria Wood development. Mr. Shnider
responded that the area in question was in the original subdivision, and it would have to
be formally withdrawn.
Ms. Fowlie also noted her concerns with respect to drainage, and the possibility of water
in her back yard.
Ms. Carol Martis, 130 Weston Drive, noted that the development was being advertising as
an adult lifestyle community, and questioned why it was being advertised that way. She
also noted her concerns with respect to the density of people in the homes. Ms. Martis
also questioned what the plans are for widening Quarterline Road. Mayor Molnar
responded that part of Quarterline Road has been widened to 10 metres and that is the
proposal for the complete length of Quarterline Road, but the timeframe will depend on
funding.
Mr. Mazza, 50 Sanders Crescent, noted concerns regarding drainage and questioned
why the drainage isn't carried further up to Quarterline Road.
The Director of Operations responded that the drain currently stops where it does, as
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�1
there is a vacant field that it drains into. When development occurs, it will be carried on to
Quarterline Road. The storm sewer will be extended westerly to Quarterline Road and
will be sized appropriately to pick up the development being proposed. The dry pond is a
detention pond.
The CAO noted that the stage we are at now is the initial stage. The intent is to get a list
of conditions that are to be attached and recommended to County Council, the approving
authority for subdivisions. The Town's next step is to produce a subdivision agreement,
which the Town, the developer and the County is all party to. That will come back to
Town Council and will detail how conditions will be met. It will also detail financial
aspects and will secure money to complete the job which is important to anyone that is a
purchaser within the subdivision. A number of the conditions are detailed in the
engineering plans, and that will have to be carried out by the developer's engineers, and
reviewed by the Town and County engineers. Land use is also another consideration. If
there is going to be any substantive changes, people will be advised of subsequent
meetings. The developer has indicated this is a long-term project, which will take a
number of years. The other important component is to finalize other phasing and time of
other parts of the development.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg approve in principle the Applications for Draft Approval of Plan of Subdivision
and Zone Change as submitted by the applicant Nancy Shoemaker, subject to the (0011
conditions as contained in County of Oxford Report No. 2006-400.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
3. Wilson Avenue Traffic Review Report [)
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Operations dated January 2, 2007 be received;
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AND FURTHER THAT the Tillsonburg Detachment of the O.P.P. be requested to survey
and enforce the posted speed limit of Wilson Avenue on a continuous basis;
AND FURTHER THAT the Police Services Board be requested to provide Council with a
report on the application and value of community safety zones.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
4. Corporate Banking Resolution
Signing Authorities. doc
Presented By: Director of Finance
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg hereby appoints the following as designated signing authorities for the Town
of Tillsonburg's general banking needs:
Mayor Stephen Molnar or Deputy Mayor Mark Renaud and one of the following:
Chief Administrative Officer, David C. Morris; or
Director of Finance/Treasurer, Darrell Eddington; or
Deputy Treasurer, Kenneth Patterson.
"Carried"
INFORMATION ITEMS
5. Christmas Tree Pick-up F)
No. 8
Moved by Councillor Rosehart
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Staff be directed to inform
the public that the regularly scheduled Christmas tree pick-up is cancelled.
/90� "WITHDRAWN"
Discussion was held.
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The CAO noted that the Town has advised that trees will be picked up. He noted that he
is not concerned with changing the policy, but is concerned with the timing. He added
that the costs are going down for providing this service.
Councillor Lamb noted that he is not in support of changing the pick-up this year, but
possibly for next year, when the public has been informed.
6. Ministry of Community Safety and Correctional Services ()
7. Tiered Response Agreement for Motor Vehicle Collisions M
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Mayor and Clerk be
authorized to sign the Tiered Response Agreement for Motor Vehicle Collisions, with the
County of Oxford.
"Carried"
8. Provincial -Municipal Fiscal and Service Delivery Review D
9. Ministry of Municipal Affairs and Housing RE: Amendments to The Municipal Act D
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the CAO be requested to prepare
an educational presentation for Council regarding Bill 130, "The New Municipal Act".
"Carried"
NOTICE OF MOTION
RESOLUTIONS
10. Lake Lisgar Sailors RE: Lake Lisgar Sailors RE: Permission for'gas' model boats for 2007 Canada
Day Celebrations D
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Resolution
>11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT gas model boats be exempt
from By-law 2619 and By-law 2636 for Canada Day 2007 pursuant to clause 2 of By-law
2619, and for the years 2007-2010 at the pleasure of Council;
AND FURTHER THAT the time of operation be restricted to 10:00 a.m. to 4:00 p.m.
"Carried"
11. Tillsonburg Youth Advisory Committee - Resolution M
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Draft Minutes of the
Inaugural Tillsonburg Youth Advisory Committee Meeting of December 7, 2006 be
received;
AND FURTHER THAT Council endorse the request for funding, as detailed in the
Minutes, for 6 to 8 youth from the Tillsonburg Voice of Youth Committee to attend the
TORC Forum in Belleville March 9, 2007.
"DENIED"
No. 12
Moved by Councillor Lewis
Seconded by Councillor Rosehart AND RESOLVED THAT the motion be separated.
"Carried"
No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Draft Minutes of the
Inaugural Tillsonburg Youth Advisory Committee Meeting of December 7, 2006 be received.
"Carried"
No. 14
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council endorse the
request for funding, as detailed in the Minutes, for 6 to 8 youth from the Tillsonburg Voice
of Youth Committee to attend the TORC Forum in Belleville March 9, 2007.
"Carried"
12. Up -Date on Water Resource Allocations
No. 15
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Council for the Town of
00*\ Tillsonburg direct the Director of Operations to prepare correspondence for the County of
Oxford requesting an update on Water Resource allocations for the Town, and a date for
receipt of the Water and Waste Water Service Agreement between the County and the
Town;
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AND FURTHER THAT the correspondence be addressed to the Director of Public Works
and copied to the Warden and members of County Council;
AND FURTHER THAT a response is anticipated from the County of Oxford prior to
February 16, 2007.
"Carried"
No. 16
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT, in accordance with the
Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for
the Council Meeting of January 8, 2007.
"Carried"
13. Boards and Committees
No. 17
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT WHEREAS the participation of
local residents on Governance Boards and Volunteer Advisory Committees forms an integral part of the
operations of the Town of Tillsonburg, and
WHEREAS appointments to various Boards and Committees generally parallel the time
frame of a Municipal council's mandate, and
WHEREAS the Town of Tillsonburg is in the process of approving nominations to these
various Boards and Committees for periods covering the next two to four years;
BE IT RESOLVED THAT Council for the Town of Tillsonburg extend the appointments of
all current members of Boards and Advisory Committees until January 22, 2007, or until such time as
replacement candidates are appointed;
AND FURTHER THAT Council approve the formation of a committee to review the
applications for future appointments, and that said committee be comprised of the Mayor,
the Deputy Mayor, Councillor Stephenson, the CAO and Director of Corporate Services,
and that said report be forwarded to Council by January 22, 2007 for review.
"Carried"
BY-LAWS
14. By -Law 3241 - To Amend Traffic By -Law 2997 (first and second reading)
In
Traffic Bylaw amendment January 4 2007.doc
15. By -Law 3242 - To Amend Zoning %L -Law 1994, as amended (Danbrook Automotive) (Application
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DEFERRED. Refer to Item 1; Resolution No. 4, above.)
ad
ZON 7-322 supp.pdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3241 to amend Traffic
By -Law 2997
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Laws 3241.
"Carried"
ITEMS OF PUBLIC INTEREST
/0*\ CLOSED MEETING SESSION CONTINUED
No. 18
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Council moved back into Open Session to adjourn.
ADJOURNMENT
Meeting adjourned at 11:20 p.m.
E
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Friday January 19, 2007
12:30 AM)
Town of Tillsonburg
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