070126 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
Budget Meeting
on
Friday January 26, 2007 01:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Disclosure of Pecuniary Interest or the
General Nature Thereof
Adoption of Minutes
Adoption of Agenda
Councillor Budget Priorities
Review of Selection Business Plans
Next Meeting
Adjournment
CALL TO ORDER
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
ADOPTION OF MINUTES
January 19, 2007 (Budget Meeting)...
Budget meeting minutes 011807.doc
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Rosehart AND RESOLVED THAT the Council Minutes of the January 19, 2007
Budget Meeting be adopted.
"Carried"
Directors followed up with comments regarding their action items, as noted in the Minutes:
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MINUTES: Meeting for the Committee "Open Council"
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The Director of Community Services noted:
• With respect to the impact to the Parks budget resulting from the BIA's budget for the 2007 level of
service, the Director reported that it looks like initially there would be a $3500 short -fall in projected
revenue in Parks.
• With respect to the Cemetery records project, staff are on vacation, but that information should be
ready for next Friday.
• Service Review reports are targeted for February 1 st to the CAO. After a review by Senior
Management, they will be forwarded to Council.
• With respect to a report on the economic impact of the Airport to the Town, there is no date for that
as of yet.
• The 2007 Fee Schedule for Parks and Recreation should be available for Council next Friday.
• With respect to the Library capital costs, there should be a good piece of that information/report
ready by next Friday.
The Director of Corporate Services noted:
• The report regarding cash handling between dispatch and CSC should be ready by the end of next
week. There will likely be no budgetary impact.
• With respect to lot development limitations, information will be provided at an Educational Meeting.
The Director of Finance noted:
• Keeping track of dates and amounts of funding announcements in 2007 is ongoing.
• The report regarding debt levels will be available next Friday.
The Director of Operations noted:
• With respect to Town Centre Mall parking signage, they are looking at putting exit signage on the
last set of parking stalls before the last isle. Signage going down to the Avondale lot can be
reviewed.
• Christmas Tree pick-up will be discussed during Business Plans discussions.
• With respect to solid waste, we are in conversation with the County, and await further information
from them.
• A report on the business case for the proposed Regulatory Analyst FTE will go to the February
Hydro Board Meeting.
• The Director has been working with the Fleet Manager regarding a part-time FTE and will also look
at the Cemetery idea with the Director of Community Services.
Councillor Lewis recommended that there be sign -off by the Director of Finance on business cases or
financial reports. The CAO confirmed that he would be sitting down with the Director of Finance in the
next couple weeks to develop a procedure to follow. Target date was noted as February 12, 2007.
With respect to the Economic Development item, the CDO has committed February 9th, 2007.
Regarding procedures for public notification, the CAO noted that there would be provision under the
new Municipal Act, which hasn't been enacted yet. He anticipates there will be a draft proposal through
AMCT, that all municipalities will be asked to consider, covering all public notices. It will be up to each
municipality, however there should be some consistency across the Province. The draft document is
anticipated within the next two months.
ADOPTION OF AGENDA
No. 2
Moved by Councillor Rosehart
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Agenda as prepared for the Budget
Meeting of January 26, 2007 be adopted.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
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COUNCILLOR BUDGET PRIORITIES
Council members were given an opportunity to note their priorities regarding the 2007 Budget.
Councillor Stephenson:
• up -grading of the walking bridge that goes from Glenda le/Glen ridge to Quarterline
• sidewalks on Quarterline - Msgr. O'Neil School to Concession Street
• Christmas tree pick-up resolution
• letting go of some of our land holdings
Councillor Rosehart:
• Christmas tree pick-up - discontinuation of service
• Fire truck - impact
Councillor Beres:
• asset management
Councillor Lewis:
• discussed the 2007 net growth in CVA and that it is Council's choice to pass that growth on to the
taxpayer
Councillor Lamb:
• more information on the tender process for capital and operating projects - discussed
Deputy Mayor Renaud:
• The Deputy Mayor commented he had no special wish list, however noted a few concerns.
• 1) We need to understand the implication on debt, every time we do the budget. We need to realize
the Town is growing and we need to leverage the investments made in the past.
• 2) We need to rationalize all the surplus property the Town has.
• 3) Every decision we made in the budget process should be aligned with something in the
Corporate Strategic Plan.
• 4) In terms of asset management, being how can we fund it creatively
Mayor Molnar:
• signage and marketing campaign - will look for endorsement that this remains in the 2007 budget
and for completion in the first quarter
• physician recruitment and retention strategies
• connectivity - understand that funding is available from third party sources
• Council Chamber microphones
• recognition, awards, documents, etc. that give ourselves identity - Corporate Office
• tree replacement policy
• look for further direction regarding applications
BUSINESS PLANS
Action items resulting from discussion of Business Plans:
• The Director of Corporate Services to provide an updated business plan from the BIA outling where
the BIA is ultimately committing their resources, both time and financial, whether it's marketing
plans, regional growth, and all other opportunities that exist.
• The Director of Finance to obtain the Police Services Board's input on 2 or 3 points of what they
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hope to accomplish in 2007.
• The Director of Community Services to bring back a service report and will look at options to deal
with the surplus land. Currently, EFC has no overall air-conditioning, just window units for the 2
rooms rented. If we are to rent more of the classrooms, we will need to look at the HVAC as part of
the cost/benefit analysis.
• Consideration should be given to implementing a service agreement with Station Arts.
NEXT MEETING
Friday, February 2, 2007
1:00 - 4:00 p.m.
ADJOURNMENT - 4:00 P.M.
Note: The Director of Operations to enquire with MTO regarding Highway 3 signage.
Meeting adjourned at 4:00 p.m.
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Town of Tillsonburg
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday February 01, 2007
02:32 PM)
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