The URL can be used to link to this page

070423 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public Private II MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday April 23, 2007 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION � No.1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Page 1 A MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES DApril 10, 2007 DApril 16, 2007 (3:00 p.m. - Asset Management Meeting) No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of April 10 and 16, 2007 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of April 23, 2007 be adopted. "Carried" Al > PRESENTATIONS 1. Volunteer Recognition Award Presented By: Mayor Molnar Mayor Molnar recognized Mrs. Pat Kyle for her volunteer efforts in the community and presented her with a Volunteer Recognition Award. PUBLIC MEETINGS 2. Committee of Adjustment Application A-03107 (Kevin MacPherson) D Presented By: Director of Corporate Services Mr. Michael Graves, Director of Corporate Services, reviewed the subject application and report from the County of Oxford Planning Department. The applicant, Mr. MacPherson, was present in support of his application. 10• No others persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Page 2 MINUTES: Meeting for the Committee "Open Council" Resolution > No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve Application A-03107, for 40 Beckett Boulevard, subject to the following condition: 1) A building permit for the proposed addition shall be issued within one year of the date of the Committee's decision. "Carried" DELEGATIONS 3. Suggestions RE: Girls Change Room: Referees Room in the Memorial Arena: Timekeepers Box in the Memorial Arena D Presented By: Mr. Dan Hambleton, President, Tillsonburg Minor Hockey Association Mr. Dan Hambleton, President of Tillsonburg Minor Hockey appeared before Council noting concerns with respect to the girls' change room, referee room in the Memorial Arena, timekeepers box in the Memorial Arena, as well as access to the player benches. The following resolution was passed. Resolution ''ft) > No. 5 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the material introduced by Dan Hambleton, President of Tillsonburg Minor Hockey Association be received; AND FURTHER THAT the Director of Community Services be directed to prepare a subsequent report to Council for May 2007. "Carried" 4. Maple Lane D The following individuals appeared as delegations before Council. all opposing the increased widening of Maple Lane from 8.5 metres to 10 metres. 1. Mr. Iry Horton, 22 Maple Lane 2. Mrs. Donna Peirce, 12 Maple Lane 3. Mr. Fred DeVriendt, 32 Maple Lane 4. Mr. Brian Reid, 14 Maple Lane • Mr. Iry Horton appeared before Council and reviewed his concerns, as attached. Submission from Mr. and Mrs. Iry Horton... Page 3 50 ?0011� /4061 MINUTES: Meeting for the Committee "Open Council" ®1D Presentation to Council April 23 RE Maple Lane. doc Report from Walter Burton, Vice Chair, Tillsonburg Police Services Board... ., ad Tillsonburg PSB.pdf • Mrs. Donna Peirce appeared before Council and reviewed her concerns, as attached. Submission from Mrs. Donna Peirce... Donna Peirce. pdf • Mr. Fred DeVriendt appeared before Council expressing his concerns and opposition to widening Maple Lane to 10 metres, however did not file his comments with Council. • He too noted that last year, a public meeting had be held, inviting residents of Maple Lane to express their concerns, prior to Council making a decision. He asked why a public meeting was not held this time, prior to Council re -considering the original direction. • Mr. DeVriendt questioned why residents were not notified that the original decision was being reconsidered. • Mr. DeVriendt commented regarding the proposed on -street parking, and that it was not needed. He also commented regarding the addition cost of $54,000. • Mr. Brian Reid appeared before Council expressing his concerns and opposition to widening Maple Lane to 10 metres, however did not file his comments with Council. • He noted that he agreed with everything said by the previous delegations. • Mr. Reid asked the 4 Council members on record as supporting the increased widening to 10 metres to reconsider their vote. Council proceeding to Agenda Item 5. QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER OPERATIONS 5. Mahle Lane. Brock St. to Concession St Cost Report CPresented By: Director of Operations U Maple Lane Brock to Concession Street April 2007 Cost Report.doc Page 4 MINUTES: Meeting for the Committee "Open Council" T2007 -W1 Tender results for Maple Lane and Maple Cowl 'l4'atermain and Road Reconstruction.doc Resolutions No. 6 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the proposed motion regarding tender specifications to revise Maple Lane to a width of 10m, from the original 8.5m, at an additional cost estimated at $50,000, be tabled. "Defeated" Recorded Vote - Resolution #6: Yea Nav Beres, D. X Lamb, S. X Lewis, F. X Molnar, S. X Renaud, M. X Rosehart, C. X Stephenson, B. X Motion defeated 4-3. No. 7 A) Moved by Councillor Rosehart Seconded by Deputy Mayor Renaud AND RESOLVED THAT tender specifications be revised to a width of 10m, from the original 8.5m, at an additional cost estimated at $50,000. "Carried" Recorded Vote - Resolution #7: Yea Nay Beres, D. X Lamb, S. X Lewis, F. X Molnar, S. X Renaud, M. X Rosehart, C. X Stephenson, B. X Motion carried 4-3. 6. BIA Temporary Road Closure Report - Red Hot Summer Sales July 27 2007 D Presented By: Director of Operations Resolution > No. 8 Moved by Councillor Beres Seconded by Deputy Mayor Renaud AND RESOLVED THAT the staff report from the Page 5 MINUTES: Meeting for the Committee "Open Council" Director of Operations dated April 12, 2007 be received; AND FURTHER THAT Council approve the road closure for the BIA Red Hot Summer Sale on July 27th, 2007, subject to the conditions contained in Report No. O 2007-09 from the Director of Operations dated April 12th, 2007. "Carried" 7. Tender Results for Tender T2007-004 - Quarterline Road North Street to North Town Limit Reconstruction Presented By: Director of Operations T2007-004 Tender Results for Quarterline Road Reconstruction- North Street to North Town Limits Reconstruction. doc Resolution > No. 9 Moved by Councillor Beres Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Staff Report from the Director of Operations dated April 19, 2007 be received; 1 AND FURTHER THAT Tender T2007 - 004 - Quarterline Road, North Street to North Town Limit, Reconstruction be awarded to Permanent Paving Limited of Woodstock, Ontario at a cost of $594,483.90, subject to County of Oxford approval. �'► "Carried" 8. Communitv Center Parkins Lot Report Presented By: Director of Operations Mow i% wee Community Centre Parking Lot Report April 19 2007.doc dis57200.pdf dit35000.pdf Resolution No. 10 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Staff Report O 2007-12 from the Director of Operations dated April 19, 2007, be received. "Defeated" No. 11 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT staff be directed to design and tender option one from the April 19, 2007 Community Parking Lot report for 23 spaces, and the tender results be brought back to Council; AND FURTHER THAT the estimated cost of $60,000 be taken from reserves. /01N 'Withdrawn' Page 6 MINUTES: Meeting for the Committee "Open Council" COMMUNITY SERVICES 9. Community Arena Floor Project D Resolution > No. 12 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Community Arena Floor Project, identified in the attached documentation, to replace heating cables and install a concrete floor be awarded to Black and MacDonald for a cost of $366,900, and that the additional project costs be funded through asset management. "Carried" CORPORATE SERVICES 10. Street Names - Victoria Wood Subdivision T -J C 2007-023 - Street Names. doc Resolution > No. 13 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Street names for Victoria Wood subdivision, as proposed in report C 2007-023, be approved. "Carried" FINANCE INFORMATION ITEMS 11. Siring Clean-up of Lake Lisgar and Otter Creek Shores gn Spring Clean Up. doc 12. County of Oxford Monthly Up -Date [) Presented By: Mayor Molnar �'®► Mayor Molnar provided a verbal up -date. Page 7 MINUTES: Meeting for the Committee "Open Council' NOTICE OF MOTION RESOLUTIONS 13. Tobacco Exit Strategy Resolution R esolution28M arch2007F1 NAL. doc Resolution > No. 14 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Resolution concerning the proposed Tobacco Exit Strategy dated March 28, 2007 be received; AND FURTHER THAT the Council for the Town of Tillsonburg endorse the resolution as presented, and that a commitment of support be indicated by letter to the Federal Minister of Agriculture and the Provincial Minister for Agriculture, Food and Rural Affairs. "Carried" 14. Status of Simcoe Street Resolution > No. 15 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT correspondence be sent to Oxford County Council requesting information regarding the status of Simcoe Street. "Carried" BY-LAWS 15. By -Law 3249 - Memorandum of Agreement with the TillsonbuLg Golf and Country Club D (First and Second Reading given April 10, 2007.) 16. By -Law 3250 - To Amend Zoning By -Law 1994, as amended (First and Second Reading given April 10, 2007.) wf By-LawZON 7-329.pdf 17. By -Law 3253 - Fire Communications By -Law (First and Second Reading) Page 8 MINUTES: Meeting for the Committee "Open Council" e"IN,... BYLAW 3253- Municipalities of Elgin - Fire Communications. dot Final Elgin Agreement March 212007. pdf Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3253 to authorize an Agreement with the Municipalities of Elgin County to provide Fire Communications Service be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Number 3253. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3249 and 3250 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud /001� Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3249 to authorize an Memorandum of Agreement with the Tillsonburg Golf and Country Club; and /Oft) By -Law 3250 to Amend Zoning By -Law 1994, as amended be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED ADJOURNMENT Meeting adjourned at 10:15 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Wednesday May 09, 2007 Town of Tillsonburg Page 9