070501 Special Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Special Meeting for the Committee"Open Council"
RE: Grant Applications
on
Tuesday May 1, 2007 02:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Adoption of Agenda
Grant Applications
Resolutions
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
ADOPTION OF AGENDA
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Special Council
Meeting of May 1, 2007 be adopted.
"Carried"
GRANT APPLICATIONS
1. 2007 Grant Applications D
Presented By: Director of Finance
/,M\ The Director of Finance reviewed the attached, and outlined the grant process.
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MINUTES: Meeting for the Committee "Open Council"
/0� The following delegations appeared before Council.
2.2:10 pm Mult-Service Centre Ci
Maureen Vandenberghe, Communications and Development Coordinator and Wendy
Woodhouse, Adult Basic Literacy Coordinator appeared before Council.
Ms. Vandenberghe reviewed the attached document, as previously submitted.
In response to Deputy Mayor Renaud's questions, it was noted that the total budget for
the entire program last year was $124,420, and Tillsonburg represents approximately
21.8% of all activity.
Ms. Woodhouse provided additional information with respect to the Adult Basic Literacy
Program.
There was opportunity for questions and comments from Council.
In response to a question from Council, M.Vandenberghe indicated she would contact her
finance person regarding Admin costs of $9800 versus a projection of $1,800, and then
follow-up with the Director of Finance.
3.2:25 pm Tillsonburg District Craft Guild
Mrs. Diane Patenaude, President; Ms. Gert Anckaert, Vice -President; and Ms. Pam
Walther -Mabee appeared before Council.
There was opportunity for questions and comments from Council.
In addition to their grant request, they also indicated they were interested in a service
agreement.
It was suggested that they prepare a simple service agreement, as soon as possible, and
forward it to Council for discussion and consideration. Comment was made that any
amount allocated to grants is contingent on a service agreement.
4.2:40 pm Upper Deck Youth Centre D
Mr. Rayburn Lansdell as well as Ms. Sue Robinson, Satellite Director and E.Ferguson, a
youth, appeared before Council.
There was opportunity for questions and comments from Council.
Mr. Lansdell to provide further information to the Director of Finance.
Information demonstrating that spending time impacts program delivery can be provided
/Oft) to Councillor Lewis.
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MINUTES: Meeting for the Committee "Open Council"
Any formal request for rent should be send under separate cover to the Director of
Community Services.
5. 2:55 pm Helping Hand Food Bank D
Mrs. Marian Pratt, Treasuer, appeared before Council.
There was opportunity for questions and comments from Council.
Mrs. Pratt noted that 2213 individuals have been served by the Food Bank. 37% of that
number were children.
She reported that income from grants is up. One grant for $5000 is not expected to be
repeated.
Mrs. Pratt noted that no salaries are paid; $360 is paid in mileage; rent/heat and hydro for
the expenses; leaving a surplus of $7,000. The grant would be strictly for administrative
costs. The Food Bank does not pay for food, except fresh eggs and milk for the children.
Mayor Molnar commented that if the ticket vendor concern is worthy of sharing,
information can be forwarded to him.
fi. 3:10 pm Big Brothers/Big Sisters D
Ms. Deb Landon appeared before Council.
The attached information was provided.
There was opportunity for questions and comments from Council.
7. 3:25 pm Victoria Cross Tattoo D
Mr. Carl Cowden appeared before Council.
The attached information was provided.
There was opportunity for questions and comments from Council.
Mr. Cowden indicated some difficulty this year and plans have changed. They are
planning to have the tattoo on Sunday afternoon, to increase attendance. Last year there
was some seed money, but nothing this year.
8. 3:40 pm Participate
Mr. John Armstrong and Linda Baxter appeared before Council.
/00 The attached information was provided.
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MINUTES: Meeting for the Committee "Open Council"
There was opportunity for questions and comments from Council.
It was noted that programs have evolved and the number of programs is based on
funding. Slowly funding is increased, but there is not long-term core funding They hope
for matching funding from the Town so that programs that are needed can be built.
RESOLUTIONS
No. 2
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the applications for Grant Funding as submitted by
local agencies on May 1, 2007, and the summary sheet as prepared by staff, be received as information;
AND FURTHER THAT the Director of Finance be directed to prepare a report with summary
recommendations for the Council Meeting of May 28, 2007.
"Carried"
It was noted that the intent is to summarize the discussion from this meeting and provide for Council
feedback. The grants spreadsheet will be provided to Council for feedback prior to May 14th. If need be,
discussion relating to grants can be held on the 14th.
ADJOURNMENT
� Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday May 14, 2007 03:24
PM)
Town of Tillsonburg
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