070813 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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CLOSED MEETING SESSION
No. 1
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council move into Executive - Closed
Session.
?Oft� "Carried"
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MINUTES: Meeting for the Committee "Open Council"
/001� DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
1. Minutes of July 9. 2007[4
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of July 9, 2007 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of August 13, 2007 be adopted, with the following additions:
• Item 14b) - Market Analysis Proposal
• Information item 23b) - Baldwin Street and Quarterline Rd Intersection Petition.
"Carried"
PRESENTATIONS
2. Volunteer Recognition Award - Mr. and Mrs Doug and Dorothy Cooper
Presented By: Mayor Molnar
Mayor Molnar acknowledged the many community contributions of Doug and Dorothy Cooper, and
presented them with a 'Volunteer Recognition Award'.
PUBLIC MEETINGS
3. Committee of Adjustment Application A-12107 - Stelzl/Fardella D
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Mr. Harry Shnider, Planner, County of Oxford, reviewed the subject application and
County Report, as attached.
The applicants and their agent were in attendance.
Dave Grim, DG Construction, the agent, appeared before Council. Mr. Grim
stated that due to the planner's comments they would be willing to amend the
application.
Mr. Shnider stated that the Committee would then defer making a decision, he
would meet with the applicants and the application would have to be
recirculated.
'Oft� Mr. Neilson , an adjacentroe ,
p p rty owner, appeared before Council. He stated that this
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proposal does not go along with the existing streetscape and that the house on Andover,
that the planner referred to, is much different and should not be compared to this
proposal. Mr. Neilson concluded that the application should be denied.
Mr. Don Baxter of 8 Glenridge Rd appeared before Council. He noted that the Town is
currently putting underground hydro thoughout the subdivision and believes that the
proposed garage would encroach on Town property if granted. He also stated that the
proposed garage does not fit with the rest of the subdivision.
Ms. Fardella, one of the applicants, appeared before Council. She stated that the reason
for the application was to alleviate parking problems and that they would like to
modernize their home and simply make things more efficient for their family.
No other persons appeared in support of, or opposition to, the subject application. The
following resolution was passed.
No. 4
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the application be deferred and
that the applicant be given the opportunity to provide an amended application.
"Carried"
DELEGATIONS
4. Baldwin Place Proposed Transfer Station
Baldwin Place Residents request for delegation... Baldwin Place Res Itr.pdf
Baldwin Place Res concerns.pdf
Mr. Eric Holcroft appeared before Council as representative for the Baldwin Place
Residents. He summarized the residents' concerns. He also mentioned that there was a
concern for safety at the intersection of Baldwin St. and Quarterline Rd.
The CAO responded to the Baldwin Place Residents' concerns and indicated that the
issue of the corner is on the agenda for the Director of Operations to look at further.
5. Tillsonburg Public Library - Automation System
Presented By: Cynthia Hillenbrand
Ms. Cass Dagg-Murphy represented the Library Board and presented their
recommendation.
6. Mill Pond Estates Proposed Development
The applicant's architect reviewed a new proposed site plan for the condominium
development.
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7. Tillsonburg Youth Advisory Committee
Presented By: Rayburn Lansdell
Mr. Lansdell presented a brief report on the Committee's activities.
COMMUNITY SERVICES
8. Automation System Report
L
Library Automation Project 8 2007.doc Library Systems Report.pdf
Automation System Pricing... Library Pricing. pdf
Resolution
No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg authorize the Tillsonburg Public Library Board to enter into a contract with
Polaris for the supply of software/training and infrastructure as per the PRF received from
Polaris May 30, 2007;
AND FURTHER RESOLVED THAT the value of the Library Automation Project not
exceed (excluding cost of fibre) $136,786.00;
AND FURTHER RESOLVED THAT Council authorize the installation of a fibre optic
network connection from the Customer Service Centre to the Tillsonburg Public Library
(estimate $13,500).
"Carried"
CORPORATE SERVICES
9. Tillsonbu[g Golf Course Site Plan Application D
Resolution Presented By: Harry Shnider, Planner, County of Oxford
No. 6
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg receive the Report from the Chair of the Tillsonburg Development
Coordinating Committee as information;
AND FURTHER THAT the Council of the Town of Tillsonburg supports the Conditional
Approval of the Tillsonburg Development Coordinating Committee subject to the
conditions as set out therein.
"Carried"
10. Proposed A & W Restaurant
Site Plan... A & W Site Plan. pdf
Presented By: Harry Shnider, Planner, County of Oxford
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T�
t
Engineering Comments...July 11, 2007 Eng comments 071107.pdf
Resolution
No. 7
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg receive the Report from the Chair of the Tillsonburg Development
Coordinating Committee as information;
AND FURTHER THAT the Council of the Town of Tillsonburg support the Conditional
Approval of the Tillsonburg Development Coordinating Committee subject to the
conditions as set out therein.
"Carried"
11. Pesticide Resolution from Township of South-West Oxford D
Resolution
No. 8
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council supports the
Township of Smith-Ennismore-Lakefield and their request that the Province of Ontario
ban the cosmetic use of pesticides on non-agricultural lands.
"Carried"
eow) No. 9
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT staff bring to council a
Pesticide Control By -Law. This by-law will be brought back to council at the September
24th meeting;
AND FURTHER THAT staff coordinate on open meeting for public input before first and
second reading of this by-law.
"Carried"
12. Executive Summary for By-law 3279 D
No. 10 Presented By: Michael Graves
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3279 be brought forward
for approval.
"Carried"
13. Executive Summary for By-law 3278 D
No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND
for approval.
"Carried"
14.a) Executive Summary for By-law 3280
Presented By: Michael Graves
RESOLVED THAT By -Law 3278 be brought forward
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/dft\ %;
Executive Summary Pre -Servicing bylaw TDI.doc
Resolution
No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3280, being a
Pre -Servicing Agreement By-law for phase 7 of Tillsonburg Developments Inc., be
brought forward.
"Carried"
14.b) Market Analyst Proposal
C 2007-023 Market Analyst. doc
No. 13
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council hire Scott Morgan to
conduct a market analysis utilizing the data provided by Smart Centres for no more than
$30,250 and that the amount be taken from reserves to pay for such a study.
"Carried"
FINANCE
15. FI 2007-022 Salary Survey, Council Survey and Pay Equity Proposal
Presented By: Director of Finance
FI 2007-022 Salary Survey, Council Survey and Pay Equity Proposal.doc
71
Revised Proposal T illsonburg J uly 07.pdi
Resolution
No. 14
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the report FI 2007-022 from the
Director of Finance dated July 19, 2007 on salary survey, Council survey and pay equity
proposal be received.
AND FURTHER that the proposal for Project A and B be approved at an estimated cost of
$7,800 plus expenses to be funded from the existing approved Corp. Admin and Finance
2007 budget. And further that the proposal for Project C be approved at an estimated cost of $1,950 -
$3,900 plus expenses to be funded from the existing approved Council 2007 budget.
"Carried"
16. FI 2007-024 Grant Process D
Resolution
Presented By: Director of Finance
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No. 15
!� Moved by Councillor Lewis
Seconded by Councillor Lamb that this item be deferred to the next Council Meeting and
that Council members look over the report and provide direction to the Director of Finance
at that time.
"Carried"
17. Tangible Capital Assets
Presented By: Director of Finance
Resolution
No. 16
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT report FI 2007-023 Public Sector
Accounting Board Reporting Requirements dated July 31, 2007 be received;
AND FURTHER THAT the Tangible Capital Assets Policy dated July 31, 2007 be
adopted.
"Carried"
18. HR Committee EJ
Presented By: Director of Finance
Resolution
No. 17
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT report FI 2007-025 HR
Committee Mandate from the Director of Finance dated July 27, 2007 be received.
And further that the mandate as described in the report be approved.
"Carried"
INFORMATION ITEMS
19. Soecial Awards Committee Minutes - June 26 2007 D
20. M&M Meat Shops RE: National Family Dinner Night - September 20 2007 Cj
21. Appreciation RE: Grants D
i) Big Brothers/Big Sisters of Ingersoll, Tillsonburg & Area...
ii) Helping Hand Food Bank...
iii) Tillsonburg & District Multi -Service Centre...
22. Circulation Memo and Application for Zone Change and OP Amendment
appl 7-303.pdf
/ODIN 23. Project Porchlight
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ONECHANGE.pdf
23.b) Baldwin Place Petition
Petition - Baldwin Street-Quarterline Road crossing.pdf
No. 18
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the petition regarding Baldwin St.
West and Quarterline Road intersection be received and referred to the Director of
Operations/Traffic Committee for a report to be prepared and presented back to Council
in a timeframe to allow proper input from the Town's Traffic Committee and Operations
Department by October 31, 2007.
"Carried"
NOTICE OF MOTION
24. Notice of Motion RE: Permit to allow for On -street Overnight Parking [D
Presented By: Councillor Stephenson
ek� Councillor Stephenson filed the following 'Notice of Motion' at the Council
Meeting of July 9, 2007.
No. 19
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT staff be directed to bring a
report on changing the parking by-law to
allow residents without driveways at their residence a permit to allow for on street
overnight parking in front of their residence. This report will be brought back at the
subsequent meeting.
"Carried"
RESOLUTIONS
25. Tillsonburg B.I.A. RE: Concerns with Loitering and Skateboards/Bicycles in the Downtown
Resolution
No. 20
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence from
the Tillsonburg BIAS regarding concerns with loitering and skateboards be received and
referred to the Director of Corporate Services.
"Carried"
/001� 26. Petition RE: North Street West and Quarterline Road Intersection D
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e'"N Resolution
No. 21
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the petition regarding North
St. West and Quarterline Road intersection be received and referred to the Director of
Operations/Traffic Committee for report.
"Carried"
27. Draft Approved Plan of Subdivision - Vaction Holdings ()
Presented By: Harry Shnider, Planner, County of Oxford
Resolution
No. 22
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council of the Town of
Tillsonburg recommend to Oxford County Council that the application to extend draft
approval for application 32T-99006 (Vaction Holdings Limited) for and as described as
Part Block A, Registered Plan 518, in the Town of Tillsonburg, be approved.
"Carried"
28. Partnership Request, Port Burwell Harbour - Potential International Ferry Service
Awl
r4ft1 Bayam Ferry. pdf
Resolution
No. 23
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from the
Municipality of Bayham regarding a potential International Ferry Service be received and
that a meeting be established between representatives of the Town and Bayham to
discuss items of mutual benefit.
"Carried"
29. Water Sources for Tillsonburg
Resolution
No. 24
Moved by Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council request the County
Warden and staff make a presentation to Council in September regarding the progress in
acquiring new water sources for the Town of Tillsonburg.
"Carried"
BY-LAWS
30. By-law 3279 - Agreement with the Chippewas
31. By-law 3278 - Agreement with the Province for Asset Management Funding D
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32. By-law 3280 - Pre -servicing Agreement with Tillsonburg Developments Inc.
Im W
vim
By-law 3280 Tillsonburg Developments Phase 7 - Preservicing. dot Preservicing Agree Baldwin 7.pdf
Resolutions
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3279 to enter into an
Agreement with the Chippewas;
By -Law 3278 to enter into an Agreement with the Province for Asset Management
Funding;
By -Law 3280 to enter into a Pre -servicing Agreement with Tillsonburg Developments Inc.
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law 3278, 3279 and 3280.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Committee do now rise and
report on By -Law Numbers 3278, 3279 and 3280 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3279 to enter into an
Agreement with the Chippewas be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3278 to enter into an
Agreement with the Province for Asset Management Funding be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and
place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3280 to enter into a
Pre -servicing Agreement with Tillsonburg Developments Inc. be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and
place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
/aftN Councillor Stephenson invites the public to join the local Historical Society on Sunday evening on the
Lawn of Annandale House. For more information call Annandale House.
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em"N Councillor Rosehart noted that this is Fair Week.
Councillor Rosehart is requesting that information be brought forward on the policy for the use of the
Commander One Platoon Fire Truck.
Mayor Molnar reminded the public that Thursday is the official opening for the Fair.
Deputy Mayor Renaud stated the need for a pesticide by-law as soon as possible.
Councillor Beres stated that the Simcoe St. construction should have one lane open and request that staff
obtain information from the County as to the schedule of any such road closures.
Councillor Lamb stated that the Tillsonburg Old Sox Baseball Team carried the Tillsonburg flag at the
Canadian National in Red Deer Alberta recently.
CLOSED MEETING SESSION CONTINUED
No. 25
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move back into
Executive - Closed Session.
"Carried"
ADJOURNMENT
10� No. 26
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the meeting is adjourned at 11:35
p.m.
"Carried"
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday August 28, 2007
04:01 PM)
Town of Tillsonburg
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