070910 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
,9001, Review Access: • Public O Private
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive - Closed
Session.
"Carried"
Page 1
MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES $ BUSINESS ARISING OUT OF THE MINUTES
[August 13, 2007
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of August 13, 2007 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of September 10, 2007 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment - Stetzl/Fardelia (A-12/07)
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Notice of Public Meeting... Amended Notice Al2 07.pdf
Report from County Planning Department... A-12-07-rev-TIL.pdf
Mr. Harry Shnider, Planner, County of Oxford, reviewed the application and report from
the County of Oxford Planning Department, as attached.
The applicant's agent was present and expressed agreement with the comments made by
the County Planner.
Ms. Jean Gurvin, 11 Glenridge Road, was present and commented that her driveway is
directly across the street from the applicant's property. She noted that she previously was
Page 2
1pq�
MINUTES: Meeting for the Committee "Open Council"
not in favour and still is not in favour of the application. She commented that, although it
may meet the criteria, she is not in favour of this building. She noted that the applicant
has 4 vehicles and two of them are quite large. She questioned where they would park
these vehicles, and noted that she had been enduring a lot of construction, and trucks and
vans, for quite a long period of time, and it makes it difficult to get out of her driveway.
There is a curve in the road, and she can't see to back out. She further questioned, if this
application is approved, how long would the construction take.
The applicant responded that the vehicles would be on their driveway.
The agent for the applicant commented that, if there is a positive resolution, he couldn't
see the construction taking longer than two months. He also added that most of the past
construction in that area had nothing to do with him.
Council was given an opportunity to comment and ask questions.
No other persons appeared in support of, or opposition to, the subject application
The following resolution was defeated.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Tillsonburg Committee of
Adjustment approve Application A-12107 for 14 Glenridge Road, subject to the
following condition:
1) A building permit for the proposed garage shall be issued within one year of
the date of the Committee's decision.
"Defeated"
Recorded Vote - Resolution #4:
Yea
Nay
Beres, D. X
Lamb, S.
X
Lewis, F.
X
Molnar, S.
X
Renaud, M.
X
Rosehart, C.
X
Stephenson, B. X
Motion defeated 5-2.
2. Committee of Adjustment - Casa Homes Ltd {A-13/07 D
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Mr. Harry Shnider, Planner, County of Oxford, reviewed the application and report from
the County of Oxford Planning Department, as attached.
The applicant was not in attendance.
No persons appeared in support of, or opposition to, the subject application.
Page 3
MINUTES: Meeting for the Committee "Open Council"
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Tillsonburg Committee of
Adjustment approve Application A-13/07 for 12 Wood Haven Drive is acceptable
from a planning point of view and should be granted, subject to the following
conditions:
1) A building permit for the proposed dwelling shall be issued within one year of
the date of the Committee's decision;
2) The applicant provide a revised building plan to the Planner; and
3) The applicant provide a revised building plan to the Planner.
"Carried"
3. Comprehensive Zoning By -Law - Up-Date/Summary Report
Presented By: Mr. Harry Shnider, Planner, County of Oxford
t
2007-267 Till 05.O.pdf
From T ow. pdf
Mr. Harry Shnider, Planner, County of Oxford, reviewed the attached report
Ms. Margaret Misek- Evans, Corporate Manager, County of Oxford, was recognized as
being in attendance.
Mr. Tim Tripp, of Tripp-Vogt-Trottier, appeared before Council. Mr. Tripp provided some
background information and noted his opposition to the change in zoning of his property
on John Pound Road. He commented that it would devalue his property and limit their
ability to expand.
Mr. Robert DeLeebeck, a shareholder in Tripp-Vogt-Trottier, also appeared before
Council. He noted his support of Tim Tripp's comments and also noted his concerns. He
too is concerns that the proposed changes will devalue his shares. Mr. DeLeebeck was
asked to leave his contact information with the Clerk.
Mayor Molnar commented that it will take a great deal to remove any industrial land from
the Town of Tillsonburg's inventory.
Ms. Lisa Gilvesy appeared before Council and commented on behalf of the Chamber of
Commerce. She noted that the Chamber is pleased with implementation of the new
Zoning By -Law. She added however that there are concerns with redesignation of land
that stops future development. She questioned what that does in terms of marketing the
Town. Ms. Gilvesy added that new and modern usages are welcomed and questioned if it
Page 4
0-4
MINUTES: Meeting for the Committee "Open Council"
will make things easier to work with in terms of moving forward.
The CAO responded. It was also clarified with Ms. Gilvesy that, with respect to future
growth, the areas of concern are the southern lands.
The CAO provided a bit of history on the site of concern. He indicated that the Town
would like to go in the direction that the Chamber is indicating, and we are working on
that.
Mr. Bill Carmichael, 8 McKenzie Street, appeared before Council. He noted is opposition
to the rezoning of his property from R2 to Central Commercial. He commented that he did
not understand how his piece of property would be of any value to the central
development of the Town. He noted the problem with respect to parking for Harvey
Street. It was noted that Mr. Carmichael's comments have been filed with the Planning
Department, and are included in the attached report, and are part of the written record.
Mrs. Deb Ash, of Hyman Street, appeared before Council.
It was noted that her written comments had been provided... 140 Maple Lane.pdf
Mrs. Ash questioned how it is determined which property to put the holdings on, and how
involved it is to remove that designation.
Mr. Shnider responded that there are a number of sites in the Tillson Avenue/Concession
Street area that have holding zones proposed. The majority of these properties are
redevelopment sites, where there is some evidence supplied from the MOE that there
was some form of contamination on the property from a former use. Mr. Shnider assured
Mrs. Ash that he would look at her property within the next two weeks and report back.
Opportunity was given for comment and questions from Council.
It was noted that there are several comments included with the attached report.
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT:
1. The Council of the Town of Tillsonburg solicit written and verbal comments
from residents and landowners of the Town at the Public Meeting of September
10, 2007; and
2. Town and County Staff be directed to review the comments received and
prepare recommendations to Town Council on each matter. After Council makes
a decision on each matter, all individuals who have submitted comments either in
writing or verbally at the public meeting will be advised of Council's decision.
"Carried"
STAFF DIRECTION:
A meeting to be scheduled within the next two weeks, with a one -item agenda, to
deal with any questions Council may have. The Planner, Mr. Shnider, to be
/Ofts invited.
Page 5
/Oft�
MINUTES: Meeting for the Committee "Open Council"
DELEGATIONS
4. Glen Langfield RE: Petition - Overnight Parking on Town Streets Year Round D
Mr. Glen Langfield filed tl- attached petition opposing overnight parking on Town
streets...
Petition. pdf
He noted that he and the individuals that have signed the petition would like to see
overnight parking on Town streets banned year round. He noted his concerns with safety.
Mr. Langfield also noted his concerns with respect to even daytime parking on streets,
especially on garbage/recycling collection days.
The following resolution was passed.
No. 7
Moved by Councillor Rosehart
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the petition from Mr. Glen
Langfield regarding overnight parking on Town streets be received and referred to the
Director of Operations for review and report.
"Carried"
5. Tillsonburg Shopping Centres Ltd RE: Project Overview D
Mr. Josh Kaufman and others appeared before Council and presented the attached
presentation...
Tillsonburg Presentation.ppt
Opportunity was given for comments and questions.
In response to a question, Mr. Kaufman noted that, saving all obstacles, a wish list for an
opening date of the subject shopping centre would be the end of 2008.
Also in response to a question, Mr. Kaufman noted that they look for opportunities to
expand existing stores, but given the land area of the current Walmart, there is not the
opportunity to expand on that site, thus the reason for looking for a new location.
With respect to the grocery aspect, it was noted that we have 3 existing stores currently
serving Tillsonburg and area. Mr. Kaufman was asked what the proposed store would
provide and why it will not hurt the existing stores.
Mr. Kaufman responded by explained that what typically happens in a new format
YOM\ Walmart store, is fairly typical of a supermarket within a larger store. The are definitely
competing with existing supermarkets, but in terms of what the competition is like in the
Page 6
MINUTES: Meeting for the Committee "Open Council"
Tillsonburg market, one of the tests is existing performance levels. He commented that it
has been concluded that the existing stores in Tillsonburg are performing very well, and
all of the stores in Tillsonburg are able to absorb the impact of the new store. He added
that the existing stores are at performance levels that are high enough to absorb the
impact, and none of them would be at risk of closure.
Councillor Lewis commented and also questioned if Smart Centres would be interesting
in a shuttle service to the downtown. Mr. Kaufman responded that they would be.
With respect to layout, it was noted that some of the box developments/tenants may
change, but the configuration provided wouldn't change.
Deputy Mayor Renaud commented. He noted that much effort has been put into building
and maintaining our downtown, and to have a downtown that is different. He noted his
concerns with what Walmart typically looks like ... all the same and very institutional. He
commented that he will be very interested in seeing how this building will be made unique
to Tillsonburg. He noted concerns about auxiliary retail uses. He would like banks to
remain in the downtown. The Deputy Mayor commented that he hopes the developer will
not try o migrate current downtown tenants to the new location. The Deputy Mayor added
that it needs to be recognized that when dealing with Tillsonburg, it will be different. He
supports the shuttle idea, as suggested by Councillor Lewis.
Mayor Molnar commented and questioned if, as we proceed through the public process,
the developer is prepared to have an open house at any point in time, apart from the
official mandated public meeting, where the public has opportunity to ask questions.
Mr. Kaufman confirmed that they would welcome that opportunity.
Mr. Shnider reviewed the timelines.
The following resolution was passed.
No. 8
Moved by Deputy Mayor Renaud
Seconded by Councillor Stephenson AND RESOLVED THAT the'project overview'
presentation by Tillsonburg Shopping Centres Ltd. be received.
"Carried"
QUARTERLY REPORTS
6. Operations Services - 2007 Second Quarter Report
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the 2nd Quarter Report for the
Year 2007 dated August 31, 2007 from the Director of Operations be received.
"Carried"
Page 7
MINUTES: Meeting for the Committee "Open Council"
�4"N 7. Community Services - 2007 Second Quarter Report d
Presented By: Director of Community Services
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the 2nd Quarter Report for the
Year 2007 from the Director of Community Services be received.
"Carried"
8. Corporate Services and Finance - 2007 Second Quarter Report D
Presented By: Director of Corporate Services and Director of Finance
Resolution
> No. 11
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the 2nd Quarter Report for the
Year 2007 from the Director of Corporate Services and Director of Finance be received.
"Carried"
9. Fire Services & Emergency Management - 2007 Second Quarter Report
elftN Presented By: Fire Chief Bob Parsons
Resolution
> No. 12
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Fire Services and Emergency
Management 2nd Quarter Report for the Year 2007 from the Fire Chief be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
10. Quotation for Snow Plowing Municipal Police Fire Services Parking Lots 2007-2008 Seasons ED
Presented By: Director of Operations
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the report from the Roads
Manager & Director of Operations dated Wednesday, August 29, 2007 be received;
AND FURTHER THAT the Quotation for Snow Plowing Municipal, Police & Fire Services
Page 8
MINUTES: Meeting for the Committee "Open Council"
ea%N Parking Lots for the 2007-2008 Winter Season be awarded to Fuller Trucking.
"Carried"
11. Supply of Coarse Winter Salt 2007 2008 D
Presented By: Director of Operations
Resolution
> No. 14
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the quotation for the supply of
Coarse Winter Salt for the 2007/2008 season be awarded to Sifto Canada Inc. as per the
above price of $61.14/tonne F.O.B. (including P.S.T. excluding G.S.T.).
"Carried"
12. Tender Results for Tender F2007-117 Works Pick-up Truck Unit #21
Presented By: Director of Operations
Resolution
> No. 15
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report from the Fleet
Manager dated August 24, 2007 be received;
AND FURTHER THAT the low bid of $24,931.18 be accepted and the Tender be awarded
to Eichenberg Motors of Tillsonburg, Ontario.
"Carried"
STAFF DIRECTION:
replaced. Councillors Stephenson and Rosehart requested the mileage on the vehicle being
COMMUNITY SERVICES
13. Bicycle Lanes - Golf Course Trails D
Resolution
> No. 16
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the revised trail system as
part of the Tillsonburg Golf and Country Club Expansion presented to Council at the
August 13, 2007 Meeting and reviewed by the Recreation Advisory Committee August 14,
2007 be approved.
"Carried"
Note: Councillors Rosehart and Stephenson agreed to remove Part 2 from the'Proposed
Resolution'- to be voted on separately.
Page 9
MINUTES: Meeting for the Committee "Open Council'
No. 17
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Maple Lane and Quarterline
Road be lined and marked for bicycle lanes.
"Deferred"
Note: Councillor Lewis asked that the two streets, Maple Lane and Quarterline Road be
separated - and voted on separately. There was no seconder.
Councillor Beres requested that it be noted that he was not in favour of bicycle lanes on
these two streets, Maple Lane and Quarterline Road, at this time.
Councillor Lamb also noted that he was not in favour of bicycle lanes on these two streets
at this time, but he does feel it should happen eventually. An overall plan of the Town
with respect to development of bicycle lanes needs to be developed.
No. 18
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Maple Lane and
Quarterline Road lining and marking for bicycle lanes be deferred, until 2008 strategic
planning and Business Plan discussions.
"Carried"
CORPORATE SERVICES
� 14. Recorded Votes D
Presented By: Michael Graves
Resolution
> No. 19
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the procedural by-law be
amended to make all votes of Council become recorded votes;
AND FURTHER THAT staff investigate changes to the Council Chambers to allow for an
efficient method of council voting and displaying of that vote.
"Deferred"
No. 20
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT discussion regarding
recorded votes, as detailed in Staff Report C 2007-022, be deferred, and forwarded to
2008 Budget and Business Plan deliberations.
"Carried"
FINANCE
INFORMATION ITEMS
15. Ontario 9-1-1 Advisory Board RE: Request for Assistance D
Page 10
MINUTES: Meeting for the Committee "Open Council"
16. Minister of Citizenship and Immigration RE: Citizenship Week October 15 21 2007
f
Minister of Citizenship and Immigration.pdf
17. Ministry of Health Promotion RE: Ontario International Amateur Sport Hosting Pollcx
Ministry of Health Promotion.pdf
18. Correctional Service Canada RE: Restorative Justice Week 2007 November 18 - 25 2007
Correctional Service Canada.pdf
f081� NOTICE OF MOTION
RESOLUTIONS
19. Royal Canadian Legion RE: 2007 Poppy Campaign D
Resolution
> No. 21
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Town Council authorize the Royal
Canadian Legion, Branch 153 Tillsonburg, to conduct the 2007 Poppy Campaign from
October 26, 2007 to November 10, 2007, in the Town of Tillsonburg.
"Carried"
No. 22
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT, in accordance with the Town
of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the
Council Meeting of September 10, 2007.
"Carried"
No. 23
(Pt\ Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council adopt the minutes of
the Physician Recruitment and Retention Committee dated August 15, 2007;
Page 11
MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT a by-law be drafted to implement the Physician Recruitment
Attraction Program.
"Carried"
BY-LAWS
20. By -Law 3271 - Revised Overnight Parkin (Third reading. First and second reading was given June
25107.)
bylaw 3271 no overnight parking - revised again.doc
It was noted that Councillor Rosehart did not support By -Law 3271.
21. By -Law 3281 - 2007 Hospital PIL Bylaw D (Three readings.)
Presented By: Director of Finance
22. By -Law 3282 - Sale of Land to the County [ (First and second reading.)
Presented By: Michael Graves
23. By -Law 3283 - Victoria Wood Subdivision (First and second reading.)
By-law 3283 Victoria Wood Subdivision. dot Victoria Wood Subdivision Agreement.pdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3193 to authorize a lease
agreement with the Tillsonburg Golf and Country Club;
By -Law 3281 to levy an amount on a public hospital;
By -Law 3282 to authorize the sale of lands to the County;
By -Law 3283 to authorize a Subdivision Agreement (Victoria Wood) be introduced and
read for a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3193, 3281,
3282 and 3283.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3271 and 3281 as passed in Committee without amendment.
Page 12
a
MINUTES: Meeting for the Committee "Open Council"
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3271 to amend By -Law
2997 (overnight parking)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3281 to levy an amount
on a public hospital be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 24
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into
Executive - Closed Session.
"Carried"
Council moved into Executive at 11:05 p.m. and then back into Open and adjourned.
ADJOURNMENT
Council adjourned at 11:10 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday September 18,
2007 09:47 AM)
Town of Ti(Isonburg
Page 13