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080310 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public 1"D Private CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None MINUTES & BUSINESS ARISING OUT OF THE MINUTES DFebruary 28, 2008 DFebruary 29, 2008 (Budget) No. 2 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT the Minutes as prepared for the Council Meeting of February 28, 2008 and the Special Council (Budget) Meeting of February 29, 2008 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of March 10, 2008 be adopted. "Carried" PRESENTATIONS PUBLIC MEETINGS 1. Public Meeting - 2008 Draft Budget D Presented By: Director of Finance The Director of Finance presented the attached powerpoint presentation. Opportunity was given for questions and comments from Council. In response to a question from Councillor Stephenson, the Director of Finance confirmed that $37,000 had been taken out of Training. An approximate 30% decrease had been taken across the board, as per the recommendation at the last Budget Session. Councillor Beres asked for clarification regarding how much of a tax bill is used for municipal purposes expenditures. The Director estimated approximately 113. Opportunity was given for others to speak regarding the budget. Mr. Larry Donnely appeared before Council with concerns about paying for municipal taxes with after tax income. Page 2 MINUTES: Meeting for the Committee "Open Council" Mr. Michael Bossy appeared on behalf of the Tillsonburg Chamber of Commerce. Mr. Bossy presented the attached series of questions relating to the budget.... Chamber of Commerce.pdf Mr. Bossy requested a written consolidated response to the questions, contained in the correspondence. No other persons appeared before Council with comments or questions relating to the budget. Councillor Lewis agreed with the aspect of looking at the budget on a macro basis, as opposed to line by line. He also commented that, when we talk about debt servicing we are talking about paying back principal and interest. In terms of operating expenditures we should be very clear, and he is not in favour of supporting operating expenditures out of reserves, unless a specific reserve was set aside a long time ago. Councillor Lewis noted that he is not entirely happy with where the budget sits as this time. In response to a question from Deputy Mayor Renaud, the Director of Finance advised that all items through the budget effecting reserves is in the provided number. The Deputy Mayor asked the dollar value for the arena renovation, and the Director responded, approximately $7 million. The following resolution was passed. Resolution > No. 4 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT the 2008 Draft Budget report from the Director of Finance be received as information. "Carried" Mayor Molnar noted that the intent is to bring forward a resolution on March 25, 2008. He added that he would be working towards a net increase of 3.85%, in consultation with the senior management team, so that they are walking into a meeting on the 25th with options. 2. Aaolication for Minor Variance - A-03108 (Harrison) Presented By: Mr. Harry Shnider, Planner, County of Oxford attached report. Mr. Harry Shnider, Planner, County of Oxford, reviewed the subject application and Mr. Shnider noted that the applicant is seeking approval for an existing deck. The applicant has followed the usual rules for an after -the -fact variance, and paid the standard fee for such. Mr. Shnider noted that the property is currently for sale and expects the applicant to proceed quickly with Condition 1 of the recommendation. The applicant, Ms. Harrison, was present in support of the application. Page 3 MINUTES: Meeting for the Committee "Open Council" f r"1 No other persons appeared in support of, or opposition to, the subject application. /00\ The following resolution was passed. Resolution > No. 5 Moved Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Council approve Minor Variance Application A-03108 for 6 Woodside Drive, subject to the following condition: 1) A building permit for the existing deck shall be applied for within one month of the Committee issuing the 'Notice of No Appeal' to the applicant. "Carried" 3. Application for Zone Change (Tillsonburg Developments Inc) D Presented By: Mr. Harry Shnider, Planner, County of Oxford attached report. Mr. Harry Shnider, Planner, County of Oxford, reviewed the subject application and The applicant, Mr. Steve Smith, was in attendance in support of the application. In response to a question from Deputy Mayor Renaud, Mr. Smith advised that the application was submitted in response to client demand, as there is wider demand for single family homes, and there are also certain price points. He added that he feels the proposal would also allow for better utilization property. In response to a question from Councillor Stephenson, Mr. Smith commented that the plan f subdivision that was approved several years ago, addressed this subdivision in a macro sense, and there is only one access at this time, through Baldwin. He suggested that an equivalent to Baldwin, at the north end of the subdivision, will be introduced at a later date. In response to a question from Councillor Beres, it was noted that, if the applicant made application to divide the lots as indicated, it would result in 11 vs 15 lots, which would in theory free up water allocation for future lots. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 6 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg approve the Application for Zone Change submitted by Tillsonburg Developments Inc. whereby lands consisting of part of Lot 67 in Registered Plan 41 M-182, in the Town of Tillsonburg, are to be rezoned from Special 'Residential Third Density (R3-22)' with holding provisions (H) to Special `Residential Second Density (R2-7)' with holding provisions (H), to allow for the construction of single detached dwellings instead of street fronting townhouse dwellings. "Carried" Page 4 MINUTES: Meeting for the Committee "Open Council" DELEGATIONS 4. Extension to Draft Approved Plan of Subdivision (Ingerwood Construction) D Presented By: Mr. Harry Shnider, Planner, County of Oxford Mr. Harry Shnider, Planner, County of Oxford, reviewed the attached report. Discussion was held, and he following resolution was passed. Resolution > No. 7 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg advise the County of Oxford that it is in support of the Extension to Draft Approved Plan of Subdivision for Ingerwood Construction, as detailed in County of Oxford Report 2008-61, and that the draft approval of this subdivision plan be extended to December 31, 2008. "Carried" At this point in the agenda, Mayor Molnar noted that there is a Special Council Meeting scheduled for Tuesday, March 18, 2008 in the Lions Auditorium, to provide for a Public Meeting regarding the Smart Centres application. He added that the meeting is being held in the Lions Auditorium, as there may be need for the additional space. Mayor Molnar asked Mr. Shnider to highlight the process. Mr. Shnider reported that proper notice of the meeting had been given through publication in the local paper, through proper signage on the site, and through the usual notice circulation. The public meeting is being held to consider the proposed changes to the by-law and also to consider the Official Plan amendment that has been filed. Official Plan amendments typically follow a 2 -meeting process in Oxford ... a local Public Meeting within the municipality, and then typically the local Council passes a recommendation on to County Council, which holds a Public Meeting. There will be a second Public Meeting in Woodstock, but it has not yet been scheduled, as there is no real point in scheduling that until Council is at a point where it can made a recommendation to County Council. Town staff have been suggesting to the public that, if they wish to speak at the meeting on the 18th, they should request that in writing prior to the meeting, but that is not mandatory. If someone wishes to attend the meeting and speak, they will be permitted to do so. A staff report will be available Thursday this week. Mr. Shnider added that, based on the format that is usually followed by the Town, the applicant twill have an opportunity to make a short presentation at the meeting. Individuals wishing to speak on either side of the proposed development, will have an opportunity to do that, following the applicant's presentation. 5. Pesticide By -Laws in Municipalities Presented By: Terri Cordeiro, Pesticide Specialist, Ministry of the Environment Page 5 MINUTES: Meeting for the Committee "Open Council" What Informed Communities Should Know Terri.ppt Ms. Terry Cordeiro, Pesticide Specialist for the Ministry of the Environment, appears before Council and presented the attached powerpoint presentation. Opportunity was given for questions. In response to a question from Deputy Mayor Renaud, Ms. Cordeiro advised that spring 2008 is when the Province will be introducing new legislation. She suspects it will be a phased -in approach, but she doesn't have any formalized timelines regarding the introduction and when it may become an enforceable regulation. In response to a question from Councillor Lamb, Ms. Cordeiro commented with respect to enforcement. Education and outreach will be the primary focus; and it hasn't been decided who will be doing enforcement. It was noted that the indication is that the ban that is implemented by the Province will supersede municipal by-laws. Any municipal by-laws in place at that time would become null and void, and municipalities would not be able to further restrict use of pesticides. With respect to a question from Councillor Stephenson, Ms. Cordeiro responded that she couldn't say for certain what the ruling would be for applying pesticides in a garden, for an insect problem. She also couldn't comment with respect to the Province allowing exemptions when there is an infestation in a lawn. Appreciation was extended to Ms. Cordeiro for her presentation and the opportunity for questions from Council. The following resolution was passed. Resolution > No. 8 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the material presented by Terri Cordeiro, Pesticides Specialist with the Ministry of the Environment, be received as information. "Carried" QUARTERLY REPORTS 6. Operations Services Report 02008-08 -Operations Services 2007 Fourth Quarter Report D Presented By: Director of Operations Resolution > No. 9 Moved by Councillor Lamb /O'A1 Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report 02008-08, 4th Quarter Report for the Year 2007, dated March 5, 2008 from the Director of Operations, be received. Page 6 MINUTES: Meeting for the Committee "Open Council" "Carried" 7. FI 2008-005 Corporate Services and Finance 4th Quarter Report D Presented By: Director of Corporate Services and Finance Resolution > No. 10 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Report F12008-005, 4th Quarter Report for the Year 2007, dated March 5, 2008 from the Director of Corporate Services and the Director of Finance, be received. "Carried" 8. Community Services 4th Quarter Report Presented By: Director of Community Services I ME -- CSFourth Quarter Report 2007 .doc Resolution > No. 11 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT the 4th Quarter Report for the Year 2007, dated March 5, 2008 from the Director of Community Services, be received. "Carried" CHIEF ADMINISTRATIVE OFFICER OPERATIONS COMMUNITY SERVICES 9. Recreation Advisory Committee Minutes - March 4 2008 D Presented By: Director of Community Services Resolutions > No. 12 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT the Recreation Advisory e06\ Committee Minutes dated March 4, 2008 be received. "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" No. 13 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT the recommendation as contained in the Recreation Advisory Committee Minutes dated March 4, 2008, whereby Jeff Wies of the Recreation Advisory Committee be appointed to the Golf Course Trails Committee and act as liaison between the respective groups, be adopted. "Carried" No. 14 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT the recommendation as contained in the Recreation Advisory Committee Minutes dated March 4, 2008, that the Recreation Advisory Committee be tasked with the development of a Master Plan for trails in cooperation with staff and for consideration by senior management and endorsement by Council, be adopted. "Carried" It was noted that the text of this resolution (No. 14) had been amended, from the recommendation contained in the attached minutes. "that the Recreation Advisory Committee be involved in"...was changed" that the Recreation Advisory Committee be tasked with the development of a Master Plan for trails..." CORPORATE SERVICES FINANCE 10. FI 2008-006 Use of TSEC Land Sales Net Proceeds D Presented By: Director of Finance Resolution > No. 15 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2008-006 dated March 4, 2008, regarding use of TSEC land sales net proceeds, be received; AND FURTHER that the Director of Finance be authorized to make a lump sum loan payment of $95,192. "Carried" 11. FI 2008-007 TD Banking Extension D Presented By: Director of Finance Resolution /OWN > No. 16 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Report FI 2008-007 dated March Page 8 MINUTES: Meeting for the Committee "Open Council" rr•\ 5, 2008, regarding TD banking extension, be received as information; AND FURTHER that the TD term be extended for two years, to expire December 31, 2009. "Carried" INFORMATION ITEMS 12. Ministry of Public Infrastructure Renewal RE: COMRIF 711. flow Ministry of Public Infrastructure Renewal.pdf 13. Cily of Kingston RE: World Malaria Day - April 25, 2008 World Malaria Day.pdf NOTICE OF MOTION > RESOLUTIONS BY-LAWS 14. By -Law 3309 - To amend Traffic By -Law 2997, as amended (three readings) 3309 Traffic Bylaw amendment October 2 2007.doc 15. By -Law 3310 -To Amend Zoning By -Law 1994, as amended (Tillsonburg Developments Inc) (first and second reading) 7-334 ZBA.pdf Resolutions > Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3309 to amend Traffic t4061\ By -Law 2997, as amended; and By -Law 3310 to amend Zoning By -Law 1994, as amended (Tillsonburg Developments Page 9 MINUTES: Meeting for the Committee "Open Council" Inc.) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3309 and 3310. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3309 and 3310 as passed in Committee without amendment. "Carried" RESOLVED THAT By -Law 3309 to amend Traffic By -Law 2997, as amended, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. RESOLVED THAT By -Law 3310 to amend Zoning By -Law 1994, as amended, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. ITEMS OF PUBLIC INTEREST > CLOSED MEETING SESSION CONTINUED ADJOURNMENT Meeting adjourned at 9:15 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Tuesday March 25, 2008 02:17 PM) Town of Tillsonburg Page 10