080414 Special Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Aft1 >
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Councillor Lamb declared an Interest with respect to Agenda Item 21.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DMarch 25, 2008
DApril 9, 2008 (Special Council Meeting RE: Asset Management)
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of March 25, 2008 and the Special Council Meeting of April 9, 2008 be adopted, with the following
amendments:
March 25, 2008 Minutes - Item #5 - Councillor Rosehart requested it be noted that Fire Chief Parsons had
taken training to train dispatchers.
April 9. 2008 Minutes - Deputy Mayor Renaud requested it be noted that he had asked the following
question: What are the specific amounts of dollars that are in both reserves and development charges,
and what account are they in/where are they being held?
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of April 14, 2008 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - A-05/08 (Southridge Heights Inca
Mr. Paul Michiels, from the Oxford County Planning Department, was present and
reviewed the attached Report.
The applicant, Mr. Smith, was present in support of the application.
(JOW1 No other persons appeared in support of, or opposition to, the subject application.
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MINUTES: Meeting for the Committee "Open Council"
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-05108 for 26 Crocus Avenue be approved, subject to the following
conditions:
1) A building permit for the existing steps and entry shall be applied for within one month
of the Committee issuing the `Notice of No Appeal' to the applicant.
2) The applicant shall submit a revised grading plan showing as -built conditions to the
Town's Manager of Engineering.
"Carried"
2. Committee of Adjustment Application - A-06108 (Hallam) j
Mr. Paul Michiels, from the Oxford County Planning Department, was present and
reviewed the attached Report.
The applicant, Mr. Hallam, was present in support of the application. Mr. Hallam
confirmed that, if the decision is favourable, the noted condition could be met.
�0No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-06108 for 14 Eleanor Court be approved, subject to the following conditions:
1) A building permit for the veranda shall be applied for within one year of the Committee
issuing its decision.
"Carried"
DELEGATIONS
3. Oxford County Youth Strategy "YOUth Matter" Report D
Presented By: Mr. Bill Mates, Chair of the Oxford County Youth Strategy, and Kelly Gilson, ED United Way of
Oxford
Mr. Mates and Ms. Gilson appeared before Council, and presented the attached
information ... YOUth Matter Report - A Final Report from the First Year of the
Oxford County Youth Strategy, dated December 2007.
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MINUTES: Meeting for the Committee "Open Council"
It was noted that the Oxford Family and Children's Service Guide is now available.
Copies of the Guide will be available at the Tillsonburg Customer Service Centre.
Ms. Gilson also commented regarding the United Way of Oxford. A Student Stair Climb is
being planned for Woodstock, and they would also like to do one in Tillsonburg. Ms.
Gilson asked for support to utilize the steps in the Community Centre, to bring in
teenagers and raise some money for the United Way.
Mayor Molnar asked Ms. Gilson to provide the relevant information to Council regarding
the Stair Climb, so that the request can be reviewed and a formal response given.
4. Delegation RE: Comprehensive Zoning By -Law
Presented By: Sam Head, President, Dryden, Smith & Head, on behalf of Tripp Vogt Trottier
Mr. Head, President of Dryden, Smith and Head, appeared before Council, representing his clients, Tripp,
Vogt, Trottier. Mr. Head indicated that he and his clients are satisfied with the proposed Comprehensive
Zoning By -Law, as amended.
Mr. Jeff Tripp, of Tripp, Vogt, Trottier, was also in attendance, but did not comment.
Mayor Molnar moved to Agenda Item 8.
QUARTERLY REPORTS
5. Economic Development - Quarterly Report
Presented By: Development Commissioner
t -:12 ---
Economic Development Services 4th Quarter Report (Apr 14, 08).doc
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated April 14,
2008 regarding Economic Development Services Fourth Quarter Report for the Year
Ending December 31, 2007 be received as information.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
6.Oaerations Services Report 02008-13 -Residential Transfer Station Service - No 1 Site Status
D
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council'
Residential Transfer Station Service - No. 1 Site Status.doc
Residential Transfer Station Service Options Jan 30 2008.doc
Resolution
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Staff Report 02008-13 from
the Director of Operations, dated April 9, 2008, be received;
AND FURTHER THAT Town Council tender the Newell Road location Residential
Transfer Station.
"Carried"
Recorded Vote:
Yea Na
X
Beres, D. X
Lamb, S. X
Lewis, F. X
Molnar, S. X
Renaud, M. X
Rosehart, C. X
Stephenson, B. X
"Motion carried 4-3."
Councillor Beres asked to go on record as being opposed to the proposed Newell Road
location.
7.Oaerations Services Report 02008-12- Oil Well Abandonment - Project Update
Presented By: Director of Operations
R -i
0 il Well Abandonment Program U pdate April 9 2008. doc
Golf Course Oil Weil Abandonment Program October 24 2007.doc Abandonment Cost Estimate.pdf
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Staff Report 02008-12 from the
Director of Operations, dated April 9, 2008, be received.
"Carried"
COMMUNITY SERVICES
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MINUTES: Meeting for the Committee "Open Council"
CORPORATE SERVICES
8. Report Re: Comprehensive Zoning By-law D
Presented By: Michael Graves
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Staff Report C2008-014 from the
Director of Corporate Services, dated April 7, 2008, be received;
AND FURTHER THAT the Comprehensive Zoning By -Law be brought forward for third
and final reading.
"Carried"
FINANCE
9. FI 2008-011 TDMH Building Permit Relief
Presented By: Director of Finance
,meq Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report FI 2008-011 - TDMH
Building Permit Fee Relief, dated April 8, 2008, be received as information;
AND FURTHER THAT the Director of Finance inform TDMH of Council's direction to not
provide relief from building permit fees.
"Carried"
10. FI 2008-012 2007 PSU
Presented By: Director of Finance
FI 2008-012 2007 PSU.doc d7g34300.pdf
Resolution
> No. 11
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2008-012 - OPP
Provincial Services Usage, dated April 8, 2008, be received as information;
AND FURTHER THAT $100,000 of the $277,389 in PSU credit be used to fund the 2008
budget shortfall and $177,389 be contributed to unallocated general reserve.
fOft\ "Carried"
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MINUTES: Meeting for the Committee "Open Council"
11. FI 2008-013 Municipal Road and Bridge Infrastructure Investment
Presented By: Director of Finance
Resolution
> No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2008-013 - Municipal
Road and Bridge Infrastructure Investment, dated April 8, 2008, be received as
information;
AND FURTHER THAT $280,815 be contributed to reserves;
AND FURTHER THAT the Mayor and CAO be authorized to sign appropriate funding
documents
"Carried"
INFORMATION ITEMS
12. Lake Erie Region Source Protection Committee Minutes - March 6 2008 D
13. FCM Centre for Sustainable Community Development RE: 2008 Call for Applications Energy
New GMF Funding Opportunity for Green Buildings D
14. Parks and Recreation Ontario RE: A Call for Action - Recreation Parks and Sport Infrastructure
Funding D(Additional information/brochure available from the Council Coordinator)
15. myCommunity D
J
16. The Ontario Flue -Curing Tobacco Growers' Marketing Board RE: No Funding for Tobacco Farmers
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MINUTES: Meeting for the Committee "Open Council"
17. Oxford Community Foundation RE: Annual General Meeting D
18. Ontario Family Fishing Weekend Steering Committee RE: 2008 Ontario Family Fishing Weekend
D
19. Ministry of Finance RE: Bill 35 - Investing in Ontario Act, 2008 0)
20. Oxford County RE: 2008 Water and Wastewater Rates - Notice of Public Meeting April 23, 2008
Public Meeting Notice April 23rd, 2008.pdf
NOTICE OF MOTION
RESOLUTIONS
21. Tillsonbura Police Services Board RE: Scholarship Program
D00040408tpsb.pdf
Resolution
> No. 13
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the resolution from the Tillsonburg
Police Services Board, dated April 3, 2008, regarding a Scholarship Program, be
received;
AND FURTHER THAT the resolution be forward to the Director of Finance for review and
report.
"Carried"
BY-LAWS
22. By -Law 3295 - To Adopt Comprehensive Zoning B -Law (third reading)
�1 Presented By: Michael Graves
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MINUTES: Meeting for the Committee "Open Council'
Comprehensive ZBA Complete Text. pdf
23. By -Law 3313 - To authorize an Agreement with the Province for Infrastructure Funding D(three
readings)
Presented By: Michael Graves
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3313 to authorize an
Agreement with the Province for Infrastructure Funding
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3313.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3295 and 3313 as passed in Committee without amendment.
P� "Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3295 to adopt a new
Comprehensive Zoning By -Law
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3313 to authorize an
Agreement with the Province for Infrastructure Funding
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 14
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Council moved into Closed Session at 9:35 p.m. and back into Open Session at 10:22 p.m. to adjourn.
ADJOURNMENT
Council adjourned at 10:22 p.m.
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Town of Tillsonburg
Approval Received: (1 of 1)
Lana LundfTillsonburg (Monday April 21, 2008 03:54
PM)
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