080526 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tigeonburg
Meeting for the Cflmmiffee "Open Council"
on
Monday May 262 2008 07:00 Ph i
Count Chambers
Chair_ Stopben Moinar
CWers of the Day: Call to Order
Closed Meeting session
Undosure-of tlDm iary Interest orthe
General Nature Thereof
Minutes & Business AThft out tithe
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarts
* Reports
C MdAdm nistlratiw Oflioer
Opilons
Community services
Corporate Services
Finance
1ao-naldon Items
los of Motion
Resolutions
Items -of Public Interest
Closes Meeting Session aDnfinued
A+caournmerd
CALL TO ORDER
F,
CLOSED MEETING SESSION
� No.1
Moved by Deputy Mayor Renaud
-- Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
E)May 12, 2008
No. 2
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Minutes as prepared for the Council Meeting
of May 12, 2008 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Agenda as prepared for the Council May 26,
2008 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
1.Operations 2008 -1 st Quarter Report
Presented By: Director of Operations
March 2008 Operations Quarterly Report.doc
Resolution
>No. 4
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Operations 2008 -1st
Quarter Report be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
2. Community Services 2008 -1st Quarter Report D
Presented By: Director of Community Services
Resolution
>No. 5
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Community Services 2008 -
1 st Quarter Report be received.
"Carried"
3. Fire Services 2008 -1 st Quarter Report
Presented By: Chief Parsons
Mi
1 st Quarter. doc
�1 Resolution
>No. 6
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Tillsonburg Fire &
Rescue Services 2008 -1 st Quarter Report be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
4. Joint Emer e�ncy Preparedness Program (JEPP) - 2008/2009 Approved Projects
Presented By: Chief Parsons
JEPP Report 2008 2009.doc
Resolution
>No. 7
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the staff report as prepared
by the Fire Chief and Emergency Planner, dated May 22, 2008, regarding the Joint
Emergency Preparedness Program (JEPP) - 2008/2009 Approved Projects be received.
"Carried"
No. 8
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the recommendations as
contained in the staff report dated May 22, 2008, regarding JEPP - 2008/2009 Approved
Projects, be approved.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
OPERATIONS
5. Town/County Solid Waste Agreement
Presented By: Director of Operations
County town Solid Waste Agreement May 23 2008.doc Appendix A - Tillsonburg Business Core.pdf
Appendix D -Draft 1.xls Tillsonburg Waste and Recycling Collection Agreement -Draft 4.doc
Resolution
>No. 9
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report 02008-15 from the
Director of Operations dated May 23, 2008 be received;
AND FURTHER THAT the Mayor and CAO be authorized to execute the Waste and
Recycling Collection Agreement through by-law.
"Defeated"
6. Transfer Station Tender Report - T 2008-001
Presented By: Director of Operations
T2008-001 Tender Results for Tillsonburg Transfer Station.doc Transfer Station (Colours).pdf
Transfer Station Construction.pdf
Resolution
>No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report 02008-16 from the
Director of Operations dated May 23, 2008 be received;
AND FURTHER THAT Tender T 2008 - 001 - Tillsonburg Transfer Station be awarded to
Kirwin and Oatman Excavating Ltd. of Tillsonburg, Ontario at a cost of $228,756.50,
subject to County of Oxford approval.
"Carried"
COMMUNITY SERVICES
7. Fire Hall Air Quality M
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MINUTES: Meeting for the Committee "Open Council'
Resolution
>No. 11
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council approve the purchase of
three Ward No Smoke Diesel Filters for the Fire Department at a total cost of $29,075.76
including P.S.T. with funding of $16,575.76 from reserves and the balance of $12,500
from the 2008 Asset Management program.
"Carried"
>
CORPORATE SERVICES
8. Pre -Servicing By-law n
Presented By: Michael Graves
NO
By-law 3317 Preservining Park Place.doc Executive Summary Pre -Servicing bylaw 3317 Park Place.doc
Pre sery agree park place.rtf
,.., Resolution
>No. 12
Moved by Councillor Lamb
Seconded by Councillor Beres AND RESOLVED THAT By-law 3317, being a
Pre -Servicing Agreement By-law for Park Place Development, be brought forward for
consideration.
"Carried"
FINANCE
INFORMATION ITEMS
9. Tillsonburg Police Services Board - Resolutions
PSB.pdf
10. Ministry of Transportation RE: Town of Tillsonburg - Connecting Link Funding Request
MTO.pdf
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MINUTES: Meeting for the Committee "Open Council"
11. Museum Advlsory Committee Minutes of April 24, 2008
Minutes Apr. 2008.doc Curator's Report May 2008.doc
12. Library Board Minutes of May 8, 2008
R
UbraryB d. M inutesM ay08. dcc
NOTICE OF MOTION
RESOLUTIONS
BY-LAWS
13. %L -Law 3317 - To Authorize an Agreement with Tillsonburg Developments Inc. (Pre -servicing of
Park Place Development) (to be considered for 3 readings)
By-law 3317 Preserrricing Park Place. doc Pre sere agree park place. Of
14. By -Law 3318 - To Amend Zoning By -Law - Permterra Development Corp. (to be considered for 3
readings)
Permterra.pdf
15. By -Law 3319 - Solid Waste Agreement
By-law 3318 Solid Waste Disposal Agreement with County of 0xford.doc
Tillsonburg Waste and Recycling Collection Agreement - Draft 4.doc
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3317 to authorize an
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MINUTES: Meeting for the Committee "Open Council"
Agreement with Tillsonburg Developments Inc.;
By -Law 3318 to Amend Zoning By -Law (Permterra Development Corp.); and
By -Law 3319 to authorize a Solid Waste Agreement
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3317, 3318
and 3319.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3317 and 3318 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3317 to authorize an
Agreement with Tillsonburg Developments Inc.
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3318 to Amend Zoning
By -Law (Permterra Development Corp.) be given third and final reading and the Mayor
and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 8:00 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Sunday June 08, 2008 12:29
AM)
Town of Tillsonburg
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n,