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080908 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public O Private Tom ofTillson urg Meed for the Co ."'Open. CoundT ort Monday September 8, 2008 07:00 PM Coun-al Chambers Ghlair Stephen Molnar Orfts ofthe DW. Call to Order 'Msed Arg Session Dis asure dfPecunia Inteted or the onead Wature Thereof Minutes & Business Arising-outof the. Minutes Adoptlon Agenda gen Preseans PubTd Mee ngs Daus r" .Reports uel«AftM bstivolm, off low Bylaws Corpor�et does IiRfior�c�a#'�r� l - - Closed- Meefifig Sesslon cont<nued Adjo e i CALL TO ORDER CLOSED MEETING SESSION No. 1 r4ft1 Moved by Deputy Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" W DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None MINUTES & BUSINESS ARISING OUT OF THE MINUTES DAugust 11, 2008 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meeting of August 11, 2008 be adopted. "Carried" ADOPTION OF AGENDA No.3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of September 8, 2008 be adopted. "Carried" (40V6) PRESENTATIONS PUBLIC MEETINGS 1. Application for Zone Chance (McLaughlin) Presented By: Jason Juhasz PtlPI I ZON 7 08 4 Complete Report.pdf Mr. Jason Juhasz, Planner, County of Oxford, reviewed the attached The applicant, Mr. Paul McLaughlin, was in attendance, and available for comment. Mayor Molnar confirmed that Mr. McLaughlin was in support of the planning report and recommendations contained therein. With respect to timeframe expectations, Mr. McLaughlin advised that he is hoping to get into it this year. No other persons appeared in support of, or opposition to, the subject application. n Deputy Mayor Renaud requested amenity area be defined. Mr. Juhasz responded that it referred to the grassed area. Page 2 MINUTES: Meeting for the Committee "Open Council" Deputy Mayor Renaud asked if angled parking had been considered. Mr. Juhasz responded that they could only accommodate as much parking on site as possible. They don't have the ability to spill onto the street. He explained that the identified parking appeared to be the most logical, in terms of accommodating as many spaces on site as possible. Deputy Mayor Renaud also commented regarding the allowance of a drivethrough. Councillor Stephenson noted that he supports the subject project. Mr. McLaughlin noted that intentions are for Steph Culig to take care of occupancy of this property. Mr. Juhasz confirmed that proper notification of the subject application had been given. Mayor Molnar commented with respect to water capacity, and that there were no comments regarding that. He also commented regarding fencing and buffering. The following resolution was passed. Resolution No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning by-law amendment for an application submitted by Paul McLaughlin, on behalf of the owners 1737043 Ontario Inc., whereby lands consisting of Lots 1225 -1228, Plan 500 in the Town of Tillsonburg are to be rezoned from Entrepreneurial Zone (EC) to Special Entrepreneurial Zone (EC -5), to accommodate the construction of a multiple dwelling unit building with special provisions. "Carried" DELEGATIONS QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER OPERATIONS 2.Operatlons Services Report 02008-31- Tender Results for Supply of Winter Salt D Presented By: Director of Operations Resolution > No. 5 Moved by Councillor Stephenson Page 3 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Rosehart AND RESOLVED THAT Operations Services Report 02008-31 be received; AND FURTHER THAT the quotation for the supply of Coarse Winter Salt for the 2008/2009 season be awarded to Sifto Canada Inc at a price of $66.46/tonne. "Carried" 3. Operations Services Report 02008-32 Snow Plowing and Piling Municipal, Police and Fire Parkin Lots 2008-2009 Season Presented By: Director of Operations Resolution > No. 6 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Operations Services Report 02008-32, from the Roads Manager and Director of Operations dated August 26, 2008, be received; AND FURTHER THAT the Quotation for Snow Plowing and Piling for the Municipal, Police & Fire Services Parking Lots for the 2008-2009 Winter Season be awarded to Hawley Trucking of Tillsonburg. "Carried" 4.Operations Services Report 02008-33 Tender results for Tender F2008-71 Fire Hall Stanby Generator Presented By: Director of Operations Resolution > No. 7 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Operations Services Report 02008-33, from the Fleet Manager dated September 3, 2008, be received; AND FURTHER THAT Tender F2008-071 - Fire Hall Standby Generator - be awarded to T.A. Thompson Electrical, Tillsonburg, Ontario at a cost of $30,288.85. "Carried" 5. Urban County Road Maintenance Agreement n Presented By: Director of Operations Urban County Road Maintenance Agreements 4 Sept 2008.doc Urban County Road Maintenance Agreements 4 Sept 2008.doc i3t25400.pdf Page 4 #IO1 MINUTES: Meeting for the Committee "Open Council" Resolution > No. 8 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Report 02008-34, from the Director of Operations dated September 4, 2008, be deferred. "Carried" NOTE: Agenda Item 5, regarding Urban County Road Maintenance Agreement, was deferred to allow provision of the Agreement, as it is not time sensitive. It was noted that Mayor Molnar requested escalating factors. COMMUNITY SERVICES CORPORATE SERVICES 6. Appeal of Development Coordinating Decision Re: Joseph Street and Maple Lane Intersection D Presented By: Michael Graves (NOTE: Mr. Mike Rusnak requested in writing August 11, 2008 that this item be deferred to the Council Meeting of September 8, 2008.) Resolution > No. 9 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Council defer the decision of the Development Coordinating Committee and that visibility be improved in the area of the Joseph Street and Maple Lane intersection. "Carried" NOTE: It was noted that Councillor Lewis would like comments from the Development Coordinating Committee. Mayor Molnar requested that any and all information be included in a package/submission for the September 22, 2008 Council Meeting. Mr. Rusnak acknowledged Council's direction. 7. Executive Summary to By -Law 3336 - Appointments to Boards and Committees Presented By: Michael Graves ,R_ Executive Summary to By-law 3336 Appointments to Boards and Committees.doc Resolution > No. 10 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT By -Law 3336 be brought (At� forward for Council consideration. "Carried" Page 5 MINUTES: Meeting for the Committee "Open Council" 8. Executive Summary to By -Law 3337 - To Authorize the Purchase of Land from Cheryl Hazen Presented By: Michael Graves Executive Summary to By-law 3337 to authorize the purchase of land from Cheryl Hazen.doc Resolution > No. 11 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT By -Law 3337 be brought forward for Council consideration. "Carried" 9. Executive Summary to %L -Law 3338 - To Authorize the Purchase of Land from Richard Epple Presented By: Michael Graves Executive Summary to By-law 3338 to authorize the purchase of land from Richard Epple.doc Resolution > No. 12 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3338 be brought forward for Council consideration. "Carried" 10. Executive Summary to By -Law 3339 - Encroachment Agreement for Bary and Jeanette McLuhan Presented By: Michael Graves Executive Summary to Encroachment Agreement for Barry and Jeanette McLuhan.doc Resolution > No. 13 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3339 be brought forward for Council consideration. "Carried" 11. Fence Variance Presented By: Michael Graves Page 6 fA� G.� MINUTES: Meeting for the Committee "Open Council" hnatuk variance requesLpdf C 2008-028 -Fence Variance 14 VanNorman.doc Resolution > No. 14 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Council approve the request for variance by Dan Hnatuk for 14 Van Norman Drive to allow the 46.75 feet of fence abutting the multi -unit residential to be constructed at 10 feet high. "Carried" FINANCE INFORMATION ITEMS 12. Simcoe Street Reconstruction - Notice D 13. LPRCA Minutes - July 2, 2008 F) NOTICE OF MOTION RESOLUTIONS 14. John Yakabuski's, MPP - Renfrew-Nipissing-Pembroke RE: Gas Tax Fairness D Resolution > No. 15 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Council of the Town of Tillsonburg support the petition prepared by John Yakabuski, MPP, Renfrew-Nippissing-Pembroke regarding Gas Tax Fairness. "Carried" 15. Draft County of Oxford 2008 Vacant Land Study The study is available on the County's website at http://www.county.oxford.on.ca/site/2777/DefauIt.aspx Resolution > No. 16 Moved by Councillor Stephenson Page 7 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Rosehart AND RESOLVED THAT the Draft County of Oxford 2008 Vacant Land Study be forwarded to the Tillsonburg Economic Development Committee for comment. "Carried" BY-LAWS 16. By -Law 3336 - Appointments to Boards and Committees 2008 - TACAC D Presented By: Michael Graves 17. By -Law 3337 - To Purchase Land From Cheryl Hazen F) Presented By: Michael Graves 18. By -Law 3338 - To Authorize Purchase of Land from Richard Epple Presented By: Michael Graves 19. By -Law 3339 - To Authorize an Encroachment Agreement with Banv and Jeanette McLuhan 5i M-1 By-law 3339 Encroachment Agreement with Barry and Jeanette McLuhan.doc Delevan Crescent encroachment.doc Deck Encroachment Delevan Crescent.pdf 20.13y -Law 3340 - To Amend Zoning By -Law (McLaughlin) ZON 7 08 4 Complete Repod.pdf NOTE: Mayor Molnar asked that it be recognized that on -street parking is not to be used as a commodity to off -set the parking conditions for this re -zoning. Resolutions Moved by Deputy Mayor Renaud Page 8 /°Aft� MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3336 to Appoint Members to Boards and Committees 2008; By -Law 3337 to Authorize the purchase of land from Cheryl Hazen; By -Law 3338 to Authorize the purchase of land from Richard Epple; By -Law 3339 to Authorize an Encroachment Agreement with Bary and Jeanette McLuhan; and By -Law 3340 to Amend Zoning By -Law (McLaughlin) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3336, 3337, 3338, 3339 and 3340. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3336, 3338, 3339 and 3340 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3336 to Appoint Members to Boards and Committees 2008 be given third and final reading and the Mayor and Clerk r"h be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3338 to Authorize the purchase of land from Richard Epple be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3339 to Authorize an Encroachment Agreement with Barry and Jeanette McLuhan be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3340 to Amend Zoning By -Law (McLaughlin) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED Page 9 MINUTES: Meeting for the Committee "Open Council" ADJOURNMENT Meeting adjoumed at 9:25 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Wednesday September 17, 200811:57 PM) Town of TiAsonburg Page 10 n