081027 Regular Council Meeting Minutesc
MINUTES: Meeting for the Committee "Open Council"
6a
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MINUTES
Town of TillSonburg.
Meeting ibr the fio itte6 "'Open'Counci"
on
Monday October 27, 2008 07:00 PM
Council- Chambers
C - hair St+ephen.Moinar-
Orders of the Day: Cali to order
Closed Meeting Session
Disclosure of Pecuniary [merest or the
Genetal Natwe lbeheof
Minutes & Bus- I fess A Wfi!g out of le
Minutes
Adoption of Agenda..
Presentations
Public M
Delegations
Qua€t o Reports
C�drnmra%e Q"cer
O ablim t
CoTmuftlSe ces
Corporate Ser oes
Finance-
Infor�naltian �en�s -
Not w of Motion
Runs
By
ftems,ofPublife-Int~
Closed Meeting Session continued
Adjaumment
CALL TO ORDER
CLOSED MEETING SESSION
,A� No.1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session
"Carried"
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DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DOctober 16, 2008
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of October 16, 2008 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of October 27, 2008 be adopted. �..�
"Carried"
Council moved to Agenda Item 3 (under Delegations), as the first Order of Business.
PRESENTATIONS
1. Volunteer Recognition Award
Presented By: Mayor Molnar
Mayor Molnar presented a Volunteer Recognition Award to Mr. and Mrs. George and
Mary Beard.
PUBLIC MEETINGS
2. Application for Zone Chance - Victoria Wood (Tillsonburg) GP Inc. M
Presented By: Director of Corporate Services
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the attached zoning bylaw amendment for an application submitted
by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Lot 15, Registered
Plan 41 M-241, in the Town of Tillsonburg, are to be rezoned from Low Density
Residential - Type 2 (R2) with holding provisions (H) to Low Density Residential - Type 2
(R2) to allow for the construction of a single detached dwelling;
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AND FURTHER THAT the Council of the Town of Tillsonburg approve the attached
zoning by-law amendment for an application submitted by Victoria Wood (Tillsonburg) GP
Inc. whereby lands consisting of Lots 18 & 19, Registered Plan 41 M-241, in the Town of
Tillsonburg, are to be rezoned from Low Density Residential - Type 2 (R2) to Low Density
Residential Type 2 (R2) with holding provisions (H).
"Carried"
DELEGATIONS
3.2008 Poppy Campaign
Presented By: Mr. Alistair MacDonald
Mr. Alistair MacDonald - Legion Branch 153 Poppy Chairman RE: Launching of the 2008
Poppy Campaign.
4. Economic Strata F)
Presented By: Development Commissioner
�1 Correspondence from EDAC, including resolution... EDAC Resolution.Rdf
Mr. Marty Klein outlined the process that led to the Economic Development Strategy, and
noted this is the time that we need to be more aggressive in our economic development.
Mr. Cephas Panschow, Development Commissioner, presented the report for Economic
Development, and outlined the Strategy and the recommendations of the study.
The following resolution was passed.
Resolution
> No. 5
Moved Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence received
from the Economic Development Advisory Committee, dated October 6, 2008, be
received;
AND FURTHER THAT the new Economic Development Strategy be received and referred
to the Development Commissioner for implementation into the 2009 Business Plan.
"Carried"
Councillor Lewis requested a recorded vote.
Recorded Vote:
Yea Nay
Beres, D.
X
Lamb, S.
X
Lewis, F.
X
Molnar, S.
X
Renaud, M.
X
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Rosehart, C. X
Stephenson, B. X
"Motion carried 7-0."
5. Trail Committee Request for Funding [)
AOalt
Trail Committ ,e.docx ino38400.pdf
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Director of Finance be
directed to prepare a by-law arranging for financing, up to $200,000, as an advance to the
Parkland Trust to cover short-term funding relating to the development of the trail.
"Carried"
QUARTERLY REPORTS
6. Operations Services -Third Quarter Report 2008 F) �
Presented By: Director of Operations
September 2008 Operations Quarterly Report.doc
Resolutions
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Operations Services Third
Quarter Report for the year 2008 be received.
"Carried"
No. 8
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Christmas Tree pick-up for
the 2009 Christmas Season be terminated;
AND FURTHER THAT proper notification be given.
"Carried"
7. Corporate Services and Finance - Third Quarter Report 2008 F)
Presented By: Director of Corporate Services and Director of Finance
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Corporate Services and
Finance Third Quarter Report for the year 2008 be received.
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"Carried"
8. Fire Services and Emergency Management - Third Quarter Report 2008 D
Presented By: Fire Chief
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Fire Services and Emergency
Management Third Quarter Report for the year 2008 be received.
"Carried"
No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Councillor Dave Beres be
appointed as second (2nd) alternate to position of Head of Council on Community
Emergency Management Planning Committee (CEMPC).
"Carried"
9. Economic Development - Third Quarter Report 2008 M
Presented By: Development Commissioner
Resolution
> No. 12
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Economic Development
Third Quarter Report for the year 2008 be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
10. Branding Quarterline - Veteran's Memorial Way - Report C2008-038
Presented By: CAO and/or Director of Corporate Services
C 2008-038 Veteran's Memorial Way. doc
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report C2008-038 be
received and the recommendations contained therein be adopted.
"Carried"
,,oat� OPERATIONS
11.Operations Services Report 02008-35 - Mill Pond Estates Retaining Wall Feasibility Study
Presented By: Director of Operations
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Resolution
> No. 14
Moved by'Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report 02008-35 from the
Director of Operations, dated October 2nd, 2008, be received;
AND FURTHER THAT backfill of the temporary retaining wall, Tender T2008-005, be
awarded to Sierra Construction Ltd. of Woodstock, ON at a cost of $150,000;
AND FURTHER THAT the two serviced lots be created, subject to servicing and planning
approvals.
"Carried"
12.Operations Services Report 02008-39 - Building Canada Fund - Communities Component Grant
ARRIlcation
Presented By: Director of Operations
1 C -A
Proposed Building Canada Fund - Communiites Component - Grant Application October 212008. doc
Resolution
> No. 15
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Staff Report 02008-39 from the
Director of Operations, dated October 21, 2008, be received;
AND FURTHER THAT the Town of Tillsonburg affirm that the Quarter Town Line Road -
Concession Street to Esseltine Drive, and Concession Street - Charlotte Avenue to
Quarter Town Line Road, project be designated for the 'Building Canada Fund' -
Communities Component Grant Application.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
13. Photocopy Tender M
Presented By: Michael Graves
Resolution
> No. 16
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Report C2008-035
regarding the photocopy fleet tender be approved by Council;
AND FURTHER THAT the Town of Tillsonburg pursue a 60 -month photocopier lease with
OE CANADA INC. This lease includes thirteen Toshiba digital photocopiers with print,
copy, scanning and fax capabilities. The yearly price of the lease is not to exceed
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$15,000, plus applicable taxes.
"Carried"
14. Meeting Investigator n
Presented By: Michael Graves
Resolution
> No. 17
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Report C 2008-037 be
received;
AND FURTHER THAT John Maddox be hired as the meeting investigator for the Town of
Tillsonburg for 2008 for the fees outlined in said report.
"Carried"
FINANCE
15. FI 2008-028 Conference and Training Policy F)
Presented By: Director of Finance
Resolution
> No. 18
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2008-028 regarding
a Conference and Training Policy, from the Director of Finance, be received;
AND FURTHER THAT the Conference and Training Policy be adopted.
"Carried"
16. FI 2008-030 Insurance Renewal [-
Presented By: Director of Finance
Resolution
> No. 19
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2008-029 regarding
Insurance Renewal, from the Director of Finance dated October 21, 2008, be received;
AND FURTHER THAT direction be given to the Director of Finance to proceed with
placing the 2009 insurance renewal with the Frank Cowan Company Limited at a
premium of $282,272 plus tax.
"Carried"
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17. FI 2008-031 Kiwanis Club Request F)
Presented By: Director of Finance
Resolution
> No. 20
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2008-030 regarding the
Kiwanis Club of Tillsonburg Request for Financial Support - Santa Claus Parade, from the
Director of Finance dated October 21, 2008, be received;
AND FURTHER THAT direction be given to the Director of Finance to process a cheque
for $1800.
"Carried"
INFORMATION ITEMS
18. Ontario Federation of Labour (OFL) RE: Day of Recognition for Community Service Workers
0FLpdf Appreciation Day. pdf
19. County of Oxford Monthly Up -Date F)
Presented By: Mayor Molnar
NOTICE OF MOTION
20. Notice of Motion RE: %L -Law 2999
Councillor Stephenson introduced the following Notice of Motion RE: By -Law 2999, at the
Council Meeting of October 16, 2008.
"THAT staff bring forth a change to By -Law 2999, to allow dog owners to have
off -leash activity in Participark, between the hours of 8:30 and 10:30 a.m. and
between 4:30 and 7:00 p.m. daily;
AND FURTHER THAT this change come forward at the next Council Meeting of
October 27th."
Motion "Withdrawn"
Councillor Stephenson withdrew the motion this date.
RESOLUTIONS
21. Participate Community Arts Program n
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Resolution
> No. 21
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence received
from the Participate Community Arts Program, dated October 22, 2008, be received;
AND FURTHER THAT direction be given for the Mayor and CAO to have discussions with
management of the Town Centre Mall.
"Carried"
22. Tillsonburg District Chamber of Commerce RE: Environmental Issues or Green Strategies
, -W
Chamber.pdf
Resolution
> No. 22
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the correspondence received
from the Tillsonburg District Chamber of Commerce regarding Environmental Issues or
Green Strategies, be received:
AND FURTHER THAT the correspondence be referred to the CAO to prepare a response,
and to copy Council on the response.
"Carried"
23. Tillsonburg Thunder Senior W Hocken Club
Letterto Mayor Molnar.doc
Resolution
> No. 23
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT correspondence from
Tillsonburg Thunder (Mike Holly) be received as information and forwarded to the Director
of Community Services for a response.
"Carried"
BY-LAWS
24. By-law 3342 - To Amend Traffic By-law 2997 D (three readings)
Presented By: Michael Graves
?Oft1
25. By-law 3344 - To Amend Zoning By -Law 3295, as amended (three readings)
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ZON 7 08 6 Complete Reporkpdf
26. By-law 3345 - To Amend Zoning By -Law 3295, as amended (three readings)
ATM
ZON 7 08 6 Complete Report. pdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3342 to amend Traffic
By -Law 2997, as amended;
By -Law 3344 to amend Zoning By -Law 3295, as amended; and
By -Law 3345 to amend Zoning By -Law 3295, as amended
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3342, 3344
and 3345.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3342, 3344 and 3345 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded Councillor Lamb AND RESOLVED THAT By -Law 3342 to amend Traffic
By -Law 2997, as amended
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3344 to amend Zoning
By -Law 3295, as amended
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3345 to amend Zoning
By -Law 3295, as amended
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
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CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjoumed at 10:30 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Wednesday November 05,
2008 11:47 AM)
Town of Tillsonburg
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