081211 Budget Council Meeting Minutesa • s
MINUTES: Meeting for the Committee "Open Council"
Review Amess: • Public O Private
MINUT FS
Town of Tillsonburg
Special 'Budget' Meeting for the Comrnittee'"OpenCouncil"-
on
Thursday December 11, 2008 01:00 PM
Council -Clambers
Chair: Stephen Molnar
Orders of the Day: -Call to Order
Closed Meeting Session
Disclosures of Pecunlary-Interest orthe
General Mat" Thereof
Minutes & Business: Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quart *-Reports
Chief Admiminbatirm offi der
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
ResdWons
Iferri,s -cif Public hAerest
Closed.Veedng.Session continued
Adjournment
In the absence of Mayor Molnar, Deputy Mayor Renaud chaired the meeting.
CALL TO ORDER
(0*' CLOSED MEETING SESSION
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
ADOPTION OF AGENDA
No. 1
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Special
Council Meeting of December 11, 2008 be adopted.
"Carried"
F�
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
>
CHIEF ADMINISTRATIVE OFFICER
1. Master Fire Plan C9
Report to Council - restart MFP 08 Dec 08.doc Questions From Council MFP 10 Dec 08.doc
Resolution
> No.2
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT funds in the amount of
$33,800 be pre -approved from the proposed 2009 budget to cover the full cost of
balance of the Master Fire Plan;
AND FURTHER THAT the Fire Chief be authorized to restart the Master Fire
Planning process in January, 2009 in support of the work and participation of the
members of the Master Fire Plan committee who originally volunteered for this /1001
project.
"Deferred"
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MINUTES: Meeting for the Committee "Open Council'
2. TMA - Taxiway and drainage works tender
Report ED009-08 - Tillsonburg Municipal Airport Tender Award (Dec 11.081.doc
Resolution
> No.3
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Economic Development
Report 09-2008 dated December 11, 2008, be received;
AND FURTHER THAT CJDL Tender 0831 -Tillsonburg Municipal Airport Drainage for
Westerly Hangars be awarded to George Burnett Ltd (Bumett Construction) of Courtland,
Ontario at a cost of $26,843.58 to be financed by debt as approved by Council on May 12,
2008 and that staff be authorized to execute the tender documents.
"Carried"
OPERATIONS
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COMMUNITY SERVICE !Pan � pLA_e.�
CORPORATE SERVICE
jYh ) avyt cm oeL
FINANCE
3. Family Day O 0
w,nA {vim 'resented By: Director of Finance
Resolution
> No. 4
Moved by Councillor Lamb
Seconded by Councillor Stephenson AND RESOLVED THAT Report FI 2008-034 dated
November 17, 2008 from the Director of Finance be received;
And further that the Town of Tillsonburg adopt Family Day as a paid holiday for all
employees on February 16, 2009.
"Deferred"
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MINUTES: Meeting for the Committee "Open Council"
4 Budget Action Items - Review of Minutes
2009 Budget Action items
M
2009 Budget Action Items 121008.xls
F)November 28, 2008 (Budget Meeting Minutes)
DDecember 8, 2008 (Budget Meeting Minutes)
The attached document was reviewed.
In response to a comment from Councillor Stephenson, requesting a breakdown of
Council expenses - where the $20,000 came from, the Director of Finance advised that it
was noted as an Action Item.
5 2009 New Capital
2009 Budget new capital -xis
The attached document was reviewed.
Councillor Lewis requested a breakdown of revenue received from Fire Communication
contracts.
It was noted that there is a business case, and the Fire Chief has been advised that
Council does not want an surprises. The business needs to grow, and contracts that we
would be going for would be in excess of $100,000.
The Director of Operations to provide documentation regarding additional roads/mileage,
that require maintenance, for 5 years, demonstrate the growth.
Note to Flag: New snow plow truck and new trackless vehicles.
6.2009 Business Plans n
7.2009 Budget ()
Discussion continued.
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MINUTES: Meeting for the Committee "Open Council"
The following resolution was passed regarding the Dog Park Capital Item.
No. 5
Moved by Mayor Molnar (as he was not Chairing the meeting)
Seconded by Councillor Lewis AND RESOLVED THAT the Dog Park Capital Item be
prioritized and a recommendation from staff be brought forward as to how to incorporate
that into the 2009 Budget.
"Carried"
8. Budget Round Table - Input and Discussion from Council
Councillor Stephenson requested more information relative to Council expenses.
In response to a comment from Councillor Stephenson, the CAO noted that
negotiations/labour relations issues cannot be discussed in Open Session.
Mayor Molnar noted that Council needs to give Staff Direction. He commented that he
would encourage completion of the 2009 Business Plans in order for them to be reviewed
and to conclude that the material in the Business Plans is consistent with what is in the
Budget.
The CAO commented that management will go back, fine-tune Business Plans, and bring
back up-to-date information.
There is a list of follow-up items, but nothing that would have significant impact. We are
looking at a 5.9% increase at present.
Directors to update their business plans for review on December 18, 2008.
Long term servicing costs for 2007, 2008 and projected 2009.
9. Budget - Next Meeting Dates
The next Special Council (Budget) meeting was scheduled for December 18, 2008 -1:00
to 4:00 p.m.
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
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MINUTES: Meeting for the Committee "Open Council"
BY-LAWS
10. % -Law 3351 - Confirmation By -Law (Deleted from the Agenda)
By -lana 3351 -Confirmation By-law.aoc
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION
No. fi
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
Council moved back into Open Session to adjoum.
ADJOURNMENT
Meeting adjoumed at 4:20 p.m.
Approval Received: (1 of 1)
Lana LundlTillsonburg (Wednesday December 17,
2008 09:34 AM)
Town of Tillsonburg
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