081218 Budget Council Meeting Minutesf
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of TiClsonburg
Special Sudget' Meeting for th&Cornmittee "Ogen ,Council`
on
Thursday December 1 8= 2008 01:00 PM
Council Chambers
Chair; Stephen Molnar
orders of the Day: Call to Order
Closed Mfg :gin
D bsm ofPecun*=--� u estorthe
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Admirzle— lgve Officer
Operations
Community Servtces-
Corporae Soo- Ices
Finance
Inbrmation fterns
Notice of Motion
Resolutions
BSI -Lags
Items Abf Public lfflpxdst
Clams -Meeting,. S"esslon continued
Aid ownrrment
CALL TO ORDER
CLOSED MEETING SESSION
No. 7
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
See Agenda Item 2 - Review of Minutes.
ADOPTION OF AGENDA
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Special Council
Meeting of December 18, 2008 be adopted.
"Carried",
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1. Presentation RE: 2009 Budget
Presented By: Mr. Larry Donnelly
R
To TiH=nburg Town Councildec 08 budget mtg.doc
No. 2
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the presentation material of
Mr. Lary Donnelly regarding a suggested Business Plan Format be received as
information.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
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MINUTES: Meeting for the Committee "Open Council"
�1 >
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
2. FI 2008-041 Projected Year End Reserves F)
Presented By: Director of Finance
Resolution
No. 3
Moved by Councillor Stephenson
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2008-041 from the
Director of Finance dated December 16, 2008 regarding the projected Year End Reserve
/dol� Allocations be received;
AND FURTHER THAT the reserve allocations for 2008 be approved as identified in the
attached spreadsheet.
"Carried"
Opportunity was given for comments and questions.
3.2009 Budget Action Items - Review of Minutes F)
Presented By: Directors
November 28, 2008 (Budget Meeting Minutes)
[December 8, 2008 (Budget Meeting Minutes)
MDecember 11, 2008 (Budget Meeting Minutes)
Opportunity was given for comments and questions regarding the noted Action Items and
Minutes, as attached.
The Transfer Station was discussed, and materials and payment.
Staff to look at permanent signage, which we had in the 2009 Business Plan, as well as
tar and chipping to control dust.
Ewaste to be prohibited from the Transfer Station. We will have three ewaste days, as
informed by the County.
To request the County to monthly inform our Director of Operations regarding any
fx� changes. The Director to bring forward a report every month at Council.
S.Lund to also review the Certificate of Approval for Tillsonburg's Transfer Station, and
discuss with the County.
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MINUTES: Meeting for the Committee "Open Council"
4.2009 Business Plans (up -dated December 16/08) L)
5.2009 Budget (ua-dated December 16/08)
6. Budget Round Table - Input and Discussion from Council D
Opportunity was given for input and discussion from Council.
Councillor Beres commented and challenged Directors/Managers to come back with a 0%
increase, without compromising services.
Councillor Lewis commented, and provided the attached draft resolution for
consideration...
9%
Councillor Leks.pdf
Discussion was held, and the following resolution was passed.
No. 4
Moved by Councillor Lewis
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the overall budget
requirement from taxation for 2009 be ZERO;
AND FURTHER THAT the following Staff Direction be given:
1. Operational spending taxation requirement is to be limited to the 2008 level
after elimination of one time special projects included therein. And further that
a. Full time staff complement be frozen.
b. Supplemental compensation rates be frozen.
2. Capital spending taxation requirement of other asset management
program be reduced to accomplish the overall target after the impact of #1 has been
determined.
"Carried"
Deputy Mayor Renaud commented and suggested that Council take a cut in pay. He also
commented that he is prepared to Chair a Committee for the IFE Campaign, to bring in
$50,000 in revenue. He also suggested the Town should look at opportunities to sell
properties and create revenue.
Councillor Rosehart commented, and agreed that Councillor Lewis' comments were
something to work with, something to build on. She also noted that she agreed with
Deputy Mayor Renaud's suggestion for Council to take a pay cut. She commented, as
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MINUTES: Meeting for the Committee "Open Council"
well, that there are a lot of land pieces out there that we could sell. Councillor Rosehart
feels there are a lot of things to save money and work with.
Councillor Lamb agreed with Councillor Lewis' recommendations.
Councillor Stephenson commented that there are two theories—one to cut back; the other
to spend.
Councillor Stephenson also suggested a bus, financed by users (i.e. to assist seniors to
get to their appointments); and a means for seniors to get to appointments in London on a
weekly basis.
Councillor Stephenson suggested selling of properties, for a minimum $100,000 revenue.
Councillor Stephenson also suggested we proceed with a dog park, and suggested the
Elliott Fairbairn site.
Mayor Molnar asked Council to send their comments/suggestions to the Director of
Finance, copying all of Council.
7. Budget - Next Meeting Dates D
Senior Management to meet prior to the next Budget Meeting.
The date of the next Budget Meeting to be determined at the January 12, 2009 Council
f Meeting.
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
No. 5
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2008-042 dated
December 16, 2008 from the Director of Finance be received;
AND FURTHER THAT the Town of Tillsonburg adopt Family Day as a paid holiday for all
employees on February 16, 2009.
"Carried"
No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Director of Finance be
directed to get a comparison of per capital spending with the municipalities of Ingersoll
/4161� Leamington, Collingwood, Woodstock, Simcoe in the budget items of Parks and Rec,
Council, Police, Library, Roads, Fleet, Fire.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
BY-LAWS
8. By -Law 3351 - Confirmation By -Law (Three Readings)
By-law 3351- Confirmation By-law.doc
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3351 to confirm all
actions and proceedings of Council be introduced and read for a first and second time
and be referred to Committee of the Whole for further consideration and this constitutes
the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law 3351.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Number 3351 as passed in Committee without amendment.
"Carried" (104IN
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3351 to confirm all
actions and proceedings of Council be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 3:55 p.m.
Town of Tillsonburg
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MINUTES: Meeting for the Committee "Open Council"
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday January 12, 2009
02:23 PM)
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