090126 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday January 26, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
9
CLOSED MEETING SESSION
No. 1
,,.N Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
Page 1
AOR
MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
QJanuary 12, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of January 12, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
January 26, 2009 be adopted.
"Carried"
/40*1 >
PRESENTATIONS
None
PUBLIC MEETINGS
None
DELEGATIONS
1. Glendale High School/Community Gymnasium & Centre Expansion Project
Presented By: Fund-raising Committee
letter of credit description. doc Reliving the Legacy.pptx Frequently Asked Questions. doc Case for support docx
' Aaobe ` A0.4f
schedule 3 -projected budget.docx Single Gym - DRAFT. pdf Double Gym - DRAFT. pdf
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Double Gym Estimate - DRAFT.pdf GHS original floor plan.pdf
Mr. Michael Bossy appeared before Council and presented the attached. Mr. Kevin
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/0011
MINUTES: Meeting for the Committee "Open Council"
Bushell, Executive Office Capital Planning Projects and Maintenance, also appeared
before Council and commented.
Opportunity was given for comments and questions.
Discussion was held regarding timing of the project, and necessary approval to proceed.
It was noted that February 9th would be the earliest that staff could bring back a report.
Mayor Molnar suggested a group of individuals (perhaps 3) meet with the project group to
discuss direction for the 9th.
Mr. Bossy responded that there is a working committee that would be willing to meet,
providing the Thames Valley Board will wait for a decision.
Mr. Bushell commented that there is a Capital Plan Coordinating Committee Meeting
scheduled for tomorrow, and he will report on what was discussed at the Council Meeting,
and report back to the Town as soon as possible.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the information regarding the
Glendale High School/Community Gymnasium & Centre Expansion Project be received;
AND THAT Council endorse, in principal, the project presented;
AND FURTHER THAT a report be prepared for Council by February 9, 2009.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
2. Lease of Agricultural Lands to B&B Graydon Enterprises Ltd. [�
Presented By: Development Commissioner
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Mayor and Clerk be
authorized to execute a lease agreement with B & B Graydon Enterprises Ltd as per the
terms and conditions contained within Report ED002-09.
"Carried"
/4""1 3. Simcoe Street Construction
Presented By: Development Commissioner
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MINUTES: Meeting for the Committee "Open Council"
00%1 RA
IMA
Simcce Street Construction Completion Surveys Report (Jan 21, 09).doc
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Simcoe Street Construction
Completion Survey, dated January 2009, be received as information.
"Carried"
OPERATIONS
4.Operations Services Report 02009-02- Winter Maintenance Service Level Review in the Downtown
0)
Presented By: !rector of Operations
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report 02009-02 regarding
Winter Maintenance Service Level Review in the Downtown Core, dated January 21,
2009 from the Roads Manager and the Director of Operations be received;
AND FURTHER THAT Winter Maintenance Service Level review be referred to the 2009
Budget deliberations.
"Carried"
NOTE: Councillor Stephenson filed a petition addressed to the Town of Tillsonburg,
which had been provided to him, regarding snow removal around the Senior Centre.
Petition to be circulated to Council, as Council Information.
COMMUNITY SERVICES
CORPORATE SERVICES
5. By -Law Executive Summary - To authorize the purchase of land from Brian Graydon Q
Presented By: Michael Graves
Resolution
> No. 8
Moved by Councillor Lewis
10� Seconded by Councillor Beres AND RESOLVED THAT By-law 3352 be brought forward
for Council consideration.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
6. By -Law Executive Summary - To appoint members to Various Boards and Committees a
Presented By: Michael Graves
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By-law 3353 be brought forward
for Council consideration.
"Carried"
7. By -Law Executive Summary - To adopt a Code of Conduct Q
Presented By: Michael Graves
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT By-law 3354 be brought
forward for Council consideration.
"Carried"
DIRECTION: To bring forward February 9th, for further consideration or third reading.
8. By -Law Executive Summary - Sale of land to County of Elgin
Presented By: Michael Graves
Executive Summary to By-law 3356 to authorize the sale of land to the County of Elgin.doc
bylaw 3356 - sale to County of Elgin.doc
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT By-law 3356 be brought
forward for Council consideration.
"Carried"
FINANCE
9. FI 2009-004 Police Services Board Scholarship Trust Fund Q
Presented By: Director of Finance
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/aft)
MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report FI2009-004 regarding
Police Services Board Scholarship Trust Fund, dated January 20, 2009, be received as
information.
"Carried"
10. FI 2009-005 Shovel Reader jects
Presented By: Director of Finance
frim
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FI 2009-005 Shovel Ready Projects. doc Shovel Ready Projects 012609.xls
Resolution
> No. 13
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Report F12009-00
regarding Shovel Ready Projects from the Director of Finance be received as
information.
"Carried"
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
11. Notice of Motion RE: Reconstruction of Simcoe Street
Presented By: Councillor Lamb
Councillor Lamb introduced the following Notice of Motion at the Council Meeting of
December 8, 2008. At the Council Meeting of January 12, 2009, Councillor Lamb
requested the Proposed Resolution be deferred to the next regular Council Meeting -
January 26, 2009.
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Council of the Town of
Tillsonburg hereby recommends to the County of Oxford that Phase 2 and 3 of Simcoe
Street reconstruction be delayed until 2010;
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MINUTES: Meeting for the Committee "Open Council"
10� AND FURTHER THAT a revised implementation plan be presented to the Simcoe Street
residents and businesses, and that they be consulted prior to continuation of this project.
"Carried"
Next Budget Meeting of Council (addition)
Resolution
> No. 15
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the next Budget Meeting of
Council be scheduled for Friday, February 20, 2009 from 1:00 to 4:00 p.m.
"Carried"
BY-LAWS
12. By -Law 3352 - To authorize the purchase of land from Brian Graydon Q(three readings)
13. By -Law 3351 Police Services Board Scholarship Trust Fund Q(three readings)
14. By -Law 3353 - To appoint members to various Boards and Commissions (two readings)
R
By-law 3353 -Appointments to Boards and Commissions 2008.doc (revised)
15. %L -Law 3354 - To adopt a Code of Conduct Q(two readings)
16. By -Law 3355 - To enter into a lease with Brian Graydon ( (two readings)
17. By -Law 3356 - To authorize the sale of land (Elgin) (three readings)
(*20� bylaw 3356 - sale to County of Elgin. doc
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MINUTES: Meeting for the Committee "Open Council"
18. By -Law 3357 - To amend Zoning By -Law 3295, as amended (to be considered for two readings)
7-08-5 bylaw package.pdf
19. By -Law 3358 - 2009 Interim Levy By -Law (to be considered for three readings)
2009 Interim Levy Bylaw 3358.doc
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3351 to establish the
Police Services Board Scholarship Trust Fund;
By -Law 3352 to authorize the purchase of land from Brian Graydon;
By -Law 3353 to appoint members to various Boards and Commissions;
By -Law 3354 to adopt a Code of Conduct;
By -Law 3355 to enter into a lease with Brian Graydon;
By -Law 3356 to authorize the sale of land (Elgin);
By -Law 3357 to amend Zoning By -Law 3295, as amended; and
By -Law 3358 to provide for an Interim Tax Levy
be introduced and read for a first and second time and be referred to Committee of the
/001 Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3351, 3352,
3353, 3354, 3355, 3356, 3357 and 3358.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3351, 3352, 3356 and 3358 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3351 to establish the
Police Services Board Scholarship Trust Fund be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3352 to authorize the
purchase of land from Brian Graydon be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
eo*1 "Carried"
Moved by Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3356 tot authorize the
sale of land (Elgin) be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3358 to provide for an
Interim Tax Levy
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned. at 9:40 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday January 26, 2009
09:45 PM)
Town of Tillsonburg
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