090309 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday March 9, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
Moved by B. Stephenson
Seconded by Chris Rosehart
RESOLVED THAT Town Council move into Closed Session.
"Carried"
MG
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
QFebruary 26, 2009
Moved by Chris Rosehart
Seconded by Brian Stephenson.
RESOLVED THAT the Minutes as prepared for the Council Meeting of February 26, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
Moved by Chris Rosehart
Seconded by Brian Stephenson
RESOLVED THAT the Agenda as prepared for the Council Meeting of March 9, 2009 be adopted.
"Carried"
,o%� PRESENTATIONS
1. Volunteer Recognition Award Q
Presented By: Mayor Molnar
Sonja LaRose was presented with a Volunteer Recognition Award in appreciation of her
volunteer contributions to our community.
> Mayor Molnar outlined the wide -range of community involvement that Sonja LaRose
has had in the community and read an
email from Steve Kyle regarding Sonja's involvement with the Relay for Life.
B. Stephenson oultined that Sonja is not only a hard working but also fun to work with.
PUBLIC MEETINGS
2.2009 Draft Budget Presentation Q
[November 28, 2008 (Budget Meeting Minutes)
[December 8, 2008 (Budget Meeting Minutes)
aDecember 11, 2008 (Budget Meeting Minutes)
[December 18, 2008 (Budget Meeting Minutes)
[January 19, 2009 (Budget Meeting Minutes)
QJanuary 23, 2009 (Budget Meeting Minutes)
[IFebruary 20, 2009 (Budget Meeting Minutes)
Resolutions
>Moved by Fred Lewis
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
Seconded by D. Beres
RESOLVED THAT the Minutes of the Budget Meetings dated November 28, 2008,
December 8, 2008, December 11, 2008, December 18, 2008, January 19, 2009, January
23, 2009, and February 20, 2009 be received.
"Carried"
Larry Donnelly gave a presentation to Council regarding the budget. Larry outlined that
he felt that there was a lack of information regarding the asset management program.
Kim Sage spoke and asked regarding the $75,000 for HR and also asked about the
reduction of staff wages by 1.5% to potentially to 1 %. Kim Sage pointed out that she had
witnessed town employees picking up Christmas trees and it appears that some of the
trees have been picked up 5 times. Also, she questioned whether full-time town
employees that were working on family day would receive overtime pay (it was explained
that those employees would take another day in lieu but with no additional hours). She
asked a question regarding the use of student volunteers (it was explained that we
utilized those in great deal).
D. Beres - tax bills will not go up by 3% just town portion.
F. Lewis - this is a responsible budget. Discussion regarding 3% When the reporting
changes the debt will be put into perspective - there are municipalities with crumbling infrastructure.
This is the best damn community to live in and we should be proud of it.
S. Lamb - I have said since November I think it should be 0% but I would now be satisfied
with 1.5% 1 suggest we send this back to directors but I think it could be pulled from capital
projects.
C. Rosehart - it is hard to cut programs and projects. it is hard to run a business without
increasing spending. We have facilities we have to maintain. We will address as time goes on to
see if we can keep costs low during the year and we will.
B. Stephenson - questions about potential funding from senior levels of government that
will be a positive impact to our budget. D. Morris responded funds may be subject to not being for
taxation. Hard to put in budget funding of other sources.
Discussion regarding potential revenues - discussion regarding a balanced budget in
comparison to other years.
S. Molnar - We have choices. Debt is not a bad thing when we get it for excellent
amounts from the provincial governments. Using reserves to reduce amount of increase may decrease
availability of reserves for capital projects when funding is offered from senior levels. S. Molnar
asked a question about a possible dog park.
Cynthia, from the surveys we may not be looking for a fenced in area. They would like an
open area. There are a couple of options and that may come through in the public meeting.
Moved by Dave Beres
Seconded by Fred Lewis
RESOLVED THAT the 2009 Draft Budget, at an increase in the requirement from taxation
of 3.0%, be brought forward for adoption.
Recorded Vote
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Yea Nay
Dave Beres
X
Fred Lewis
X
Sam Lamb
X
_
Brian Stephenson
X
Chris Rosehart
X
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MINUTES: Meeting for the Committee "Open Council"
Stephen Molnar X
"Carried"
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
F�
COMMUNITY SERVICES
lomo� 4. Dog Park Survey Results
Resolution
>Moved by Fred Lewis
Seconded by Dave Beres
RESOLVED THAT the Report dated March 3, 2009 regarding Dog Park Survey Resulted
be received.
"Carried"
CORPORATE SERVICES
FINANCE
INFORMATION ITEMS
5. AMO Member Communication RE: Minister Smitherman on Infrastructure and Green Energy Act
A"IN >
NOTICE OF MOTION
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MINUTES: Meeting for the Committee "Open Council"
> Notice of Motion: Fred Lewis will be introducing at the next meeting a Notice of Motion
regarding the establishment a "Governance Advisory Committee".
RESOLUTIONS
6. Egg Farmers of Ontario RE: Locally Produced Food Q
Resolution
>Moved by Dave Beres
Seconded by Fred Lewis
RESOLVED THAT Whereas the Town of Tillsonburg supports the practices that
contribute to the creation of a sustainable environment;
AND WHEREAS Ontario egg farmers currently provide our community with fresh, locally
produced Grade A eggs which travel from farm to table in 4 to 7 days;
AND WHEREAS Ontario egg farmers take pride in caring for their hens while offering
consumers a variety of egg choice;
THEREFORE BE IT RESOLVED THAT the current procurement practice of eggs by the
Town of Tillsonburg, produced by Ontario egg farmers, be identified as the preferred local
?001� sustainable procurement practice;
BE IT FURTHER RESOLVED THAT the purchase of all Ontario eggs contributes to the
creation of a sustainable environment in which consumers and farmers benefit.
"Carried"
BY-LAWS
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
> Moved by Brian Stephenson
Seconded by Chris Rosehart
AND RESOLVED THAT THE Council meeting of March 9, 2009 be adjourned.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
Approval Received: (1 of 1)
Michael Graves/Tillsonburg (Thursday March 19,
2009 10:08 AM)
Town of Tillsonburg
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