090928 Regular Council Meeting Minutes60
MINUTES: Meeting for the Committee "Open Council'
Review Access: 10 Public Q Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday September 28, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
1'm,b1 >
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Councillor Stephenson declared an Interest with respect to Agenda Item 11.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
QSeptember 14, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meetings of September 14, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of September 28, 2009 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application -,(Harries) Q
Presented By: Director of Corporate Services
The Director of Corporate Services commented with respect to the subject application, as
well as the County of Oxford Report, as attached.
The applicant, Mr. Jeff Harries, was present.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
?'"1 Application A-06109, as revised, for relief of certain provisions of Town of Tillsonburg
Zoning By-law No. 3295 to recognize the location of an existing carport, be granted
subject to the following conditions:
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MINUTES: Meeting for the Committee "Open Council'
1. The existing carport shall not be enclosed, unless the setback of the easterly wall
complies with the required interior side yard setback of the Low Density Residential -Type
1 Zone (131).
2. The applicant amend application A-06109 as set out in Report 2009-226 prior to the
issuance of a building permit.
"Carried"
NOTE: Councillor Lewis requested a report on the number of outstanding permits and
associated issues, going back one year.
DELEGATIONS
None
QUARTERLY REPORTS
2.2009 2nd Quarter Report - Economic Development a
Presented By: C.Panschow, Development Commissioner
The Development Commissioner appeared before Council to respond to questions
related to his 2009 Second Quarter Report, as well as Agenda Items 3 and 4.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Staff Report EDO 11-09 dated
September 14, 2009 regarding the Economic Development Services Second Quarter
Report for the Period Ending June 30, 2009 be received as information.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
3. Tillsonburg Municipal Airport - Runway Extension Tender a
Presented By: C.Panschow, Development Commissioner
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Memorandum regarding the
Tillsonburg Municipal Airport - Runway Extension, as prepared by the Development
Commissioner, dated September 28, 2009, be received;
AND FURTHER THAT a Special Council Meeting be scheduled for Wednesday,
September 30, 2009 at 1:00 p.m., to provide Council with an opportunity to review and
consider tender results for the project.
"Carried"
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4. Report EDO 13-09 - Award of Tender for Air Terminal Building a
Presented By: C. Panschow, Development Commissioner
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the tender for the Airport Terminal
Building be awarded to Grassmere Construction Ltd of Tillsonburg, Ontario at a cost of
$288,787.00 (comparative cost of $285,787.00).
"Carried"
5. Report CAO 08-2009 RE: Carroll Trail Up -Date Q
Presented By: CAO
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report CAO 08-2009 - Carroll
/001� Trail Up -Date be received.
"Carried"
62
OPERATIONS
6. Report 02009-15-1 - Fire Report Supplemental - Fire Staff Support Vehicles
Presented By: Director of Operations
Fire Staff Support Vehicles 19 Sept 2009.aoc
Resolutions
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Operations Services Report
02009-24 from the Fleet Manager, dated Sept 19, 2009, be received.
"Carried"
No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND FURTHER THAT the 2009 Asset Management Plan
be amended to include the replacement of Unit No. 38 - Fire Chiefs vehicle, at a cost of
$37,500.00 net of taxes, including various options.
"DEFEATED"
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f'ft1 7. Tender Results - Snow Plowing (Parking Lots) 11
Presented By: Director of Operations
WIA
Quotation results Parking Lots 2009 2010.doc
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT Report 02009-23 from
Operations Services be received;
AND FURTHER THAT the Quotation for Snow Plowing and Piling for the Municipal,
Police & Fire Services Parking Lots for the 2009-2010 Winter Season be awarded to D&D
Commercial Property Maintenance of Ingersoll, Ontario.
"Carried"
8. Tender Results - John Pound Road Watermain
Presented By: Director of Operations
6M
T2009-006 Tender Results forJohn Pound Road Watermain. doc
Resolution
> No. 12
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the Operations Services Staff
Report 02009-25 from the Director of Operations dated September 19th, 2009 be
received;
AND FURTHER THAT Tender T2009 - 006 - John Pound Road Watermain be awarded to
Viewcon Construction Ltd. of Woodstock, Ontario at a cost of $84,837.10 subject to
County of Oxford approval.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
9. By-law 3384 To Amend Zoning By-law 3295 D
Presented By: Michael Graves
Resolution
000� > No. 13
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3384 be brought forward
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MINUTES: Meeting for the Committee "Open Council"
for Council consideration.
"Carried"
FINANCE
10. FI 2009-031 Audit Services Q
Presented By: Director of Finance
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2009-031 - Audit
Services from the Director of Finance dated September 17, 2009 be received as
information;
AND FURTHER THAT the audit be extended to December 31, 2012 at the current level of
fees adjusted for CPI, if any.
"Carried"
11. FI 2009-032 Human Resource Matters a
Presented By: Director of Finance
Resolution
> No. 15
Moved by Councillor Rosehart
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2009-032 Human
Resource Matters from the Director of Finance dated September 17, 2009 be received;
THAT the full time grid, option 2, be adopted effective September 30, 2009 with
implementation and possible funding considered as part of the 2010 budget and business
plan process;
THAT the part time grid, option 3, be adopted effective January 1, 2009;
THAT the part time pay equity retroactive payouts be adopted and paid out by the Payroll
Department in due course with the amounts to be funded through the use of reserves.
THAT the initial part time grid placement be adopted and paid out by the Payroll
Department in due course.
AND FURTHER THAT implementation of the part time grid and pay equity plan be as
outlined.
"Carried"
12. FI 2009-033 Development Charges 9
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
e"IN Resolution
> No. 16
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2009-033
Development Charges dated September 21, 2009 from the Director of Finance be
received as information;
THAT the Development Charges Background Study, dated March 2009, including
assumptions and capital project listing, be approved;
THAT pursuant to Section 12(3) of the Development Charges Act, 1997, Council has
determined that a further public meeting is not necessary for the proposed Development
Charges By -Law;
AND FURTHER THAT the Development Charges By -Law be presented to Council on
September 28, 2009 for third reading.
"Carried"
13.2009 Hospital Payment In Lieu of Taxes (By -Law 3383-1 Q)
Presented By: Director of Finance
Resolution
> No. 17
I4'41 Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the report from the Revenue
Manager dated September 21, 2009 regarding 2009 Hospital Payment in Lieu of Taxes
be received;
AND FURTHER THAT By -Law 3383 be brought forward for consideration.
"Carried"
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
BY-LAWS
14. By -Law 3361 - To establish Development Charges (to be considered for third readings)
Tillsonburg by-law 3361.doc
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15. By -Law 3383 - To Levy an Amount on a Public Hospital (to be considered for three readings)
2009 Hospital By-law 3383.doc
16. By -Law 3384 - To Amend Zoning By -Law 3295 (to be considered for three readings)
9
By-law 3384. pdf
Resolutions
> Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3383 to levy an amount
on a public hospital; and
By -Law 3384 to Amend Zoning By -Law 3295
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3383 and
3384.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law numbers 3361, 3383 and 3384 as passed in Committee without amendment.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3361 to establish
Development Charges
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3383 to levy an amount
on a public hospital
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3384 to amend Zoning
By -Law 3295
rAo� be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
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i00%�
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Council adjourned at 8:50 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday September 28, 2009
08:48 PM)
6-172
Town of Tillsonburg
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