091026 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday October 26, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
/N Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[October 13, 2009
DOctober 19, 2009 (Special - Educational Meeting)
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meetings of October 13 and 19, 2009 be adopted.
"Carried"
F0
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of October 26, 2009 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1. Ti//sonburg Remembers., Week of Remembrance/Poppy Campaign
Presented By: Mr. Alastair MacDonald, Poppy Chairman, Legion Branch 153
tum
The Silent Walk. pdf
Mr. MacDonald appeared before Council and provided copies of the Calendar of Events,
for the week of November 4 to 11, 2009. A copy is attached...
9
Tillsonburg Remembers.pdf
Mayor Molnar was presented with the first poppy of the 2009 Poppy Campaign.
2. Oxford County Public Health and Emergency Services RE: H1 N1 Flu Virus
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MINUTES: Meeting for the Committee "Open Council"
Presented By: Ms. Mary Metcalfe, Manager, Health Protection
M
pandemic preparedness Tillsonburg Council. ppt
Ms. Metcalfe appeared before Council to educate Council and the public regarding the flu
virus, and upcoming immunization clinics. The attached powerpoint presentation was
presented, along with hard copies of the presentation.
Opportunity was given for questions.
3. Reliving the Legacy - Status of Business Plan
Presented By: Mr. Michael Bossy, Fundraising Committee
adMOL
Update October 2009.pdf
Mr. Bossy appeared before Council, and presented the attached up -date.
Opportunity was given for comments and questions, and the following resolution was
passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the material presented by the
Reliving the Legacy Committee dated October 21, 2009 be received;
AND FURTHER THAT the CAO be directed to meet with representative(s) of Reliving the
Legacy group to confirm any expectations and proposed corporate relationship and that a
report be prepared for Council in November 2009.
"Carried"
QUARTERLY REPORTS
4. Operations Services 2009 Third Quarter Report
Presented By: Director of Operations
IJ
September 2009 Operations Quarterly Report.doc
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report 02009-27 - Third
Quarter Report for the Year 2009 dated October 19th, 2009 from the Director of
Operations, be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
5. Community Services 2009 Third Quarter Report a
Presented By: Director of Community Services
Community Centre 2009 3rd Quarter.doc
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Third Quarter Report for the
year 2009, for Tillsonburg Community Services, dated October 21, 2009 from the Director
of Community Services, be received.
"Carried"
6. Corporate Services 2009 Third Quarter Report
Presented By: Director of Corporate Services
C 2009-036 - Corporate Services 3rd Quarter Report 2009 102209. doc
Resolution
> No. 7
e,4�, Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report C 2009-36 - Third Quarter
Report for the year 2009 dated October 20, 2009 from the Directors of Corporate Services
and Finance be received.
"Carried"
7. Economic Development Services 2009 Third Quarter Report Q
Presented By: Development Commissioner
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report EDO 15-09 - Third
Quarter Report for the year 2009 dated October 26, 2009 from the Development
Commissioner be received.
"Carried"
Mayor Molnar moved to Agenda Item 10.
8. Fire Services and Emergency Management 2009 Third Quarter Report Q
Resolution
> No. 13
Presented By: Fire Chief
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MINUTES: Meeting for the Committee "Open Council"
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Third Quarter Report for the
year 2009, for Tillsonburg Fire and Rescue Services, dated October 13, 2009 from the
Fire Chief and Emergency Planner, be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
9. Master Fire Plan - Status Report a
Presented By: Fire Chief
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Status Report - Master
Fire Plan, from the Fire Chief and Emergency Planner, dated October 22, 2009, be
received and the recommendations contained therein be adopted.
"Carried"
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
10. Executive Summary RE: %L -Law 3387 - To Enter Into An Agreement with Her Majesty the Queen_
(Community Adjustment Fund 'CAF')
Presented By: Michael Graves
Resolution
> No. 9
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT By -Law 3387 be brought
forward for Council consideration.
"Carried"
11. Executive Summa RE: 03L -Law 3388 - To Enter Into An Agreement with Tillsonburg Hydro Inc.
(Master Service Agreement
Presented By: Michael Graves
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MINUTES: Meeting for the Committee "Open Council"
MA
MSA 10 20 2009 with Sch B values. doc
Resolution
> No. 10
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3388 be brought forward
for Council consideration.
"Carried"
12. Extension of Agreement with Meeting Investigator Q
Presented By: Michael Graves
Resolution
> No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report Number C 2007-041 be
received;
AND FURTHER THAT Council authorize a one year extension to the contract with JGM
Consulting for meeting investigation services.
�1 "Carried"
13. Report Re: Support for Private Members Bill Restricting the Relocation of Inactive Cemeteries M
Presented By: Michael Graves
Resolution
> No. 12
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Council support the intent
of the Private Member's Bill from MPP Jim Brownell, MPP Stormont -Dundas -South
Glengarry, and that a comprehensive review of relocation of inactive cemeteries be
undertaken with input from private individuals as well as stakeholder groups and
agencies.
"Carried"
FINANCE
INFORMATION ITEMS
10� 14. Announcement: Canada -Ontario Partnership Creates Jobs, Stimulates Economy in Tillsonbur� D
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MINUTES: Meeting for the Committee "Open Council"
15. Oxford County RE: Phase 3. Oxford Road 51 (Simooe Street) - 2010 Project
ISI
CR51 ccurrtyrepert.pdf
Mayor Molnar moved back to Agenda Items 8 and 9.
NOTICE OF MOTION
Councillor Rosehart introduced the following Notice of Motion.
Notice of Motion
> THAT staff prepare a report on the consolidation of Town vehicles into a "vehicle pool"
with a protocol to be established regarding signing in and out of such vehicle and a policy
to record usage statistics and further than an analysis be done as to potential
cost -savings if such a "vehicle pool" policy were implemented.
RESOLUTIONS
BY-LAWS
16. By -Law 3387 - To Authorize an Agreement with Her Majesty the Queen (Community Adjustment
Fund 'CAF) (to be considered for three readings)
By-law 3387 Agreement with Queen - CAF.doc 000347-LOO_Final.pdf
17. By -Law 3388 - To Authorize an Agreement with Tillsonburg Hydro Inc. (MSA) (to be considered for
three readings)
M
By-law 3388 Agreement with THI - MSA.doc MSA 10 20 2009.doc MSA 10 20 2009 with Sch B values.doc
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3387 to authorize an
Agreement with Her Majesty the Queen (CAF); and
By -Law 3388 to authorize an Agreement with Tillsonburg Hydro Inc. (MSA)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
?aft� Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3387 and
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MINUTES: Meeting for the Committee "Open Council"
3388.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3387 and 3388 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3387 to authorize an
Agreement with Her Majesty the Queen (CAF) be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3388 to authorize an
Agreement with Tillsonburg Hydro Inc. (MSA) be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Council adjourned at 9:07 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday October 27, 2009
01:29 PM)
rOnk
Town of Tillsonburg
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