091109 Regular Council Meeting Minutes/0*41
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday November 9, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
CALL TO ORDER
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CLOSED MEETING SESSION
No. 1
00%, Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
MOctober 26, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of October 26, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of November 9, 2009 be adopted.
f'`� "Carried"
PRESENTATIONS
1. Volunteer Recognition Award D
Presented By: Mayor Molnar
Mayor Molnar presented a Volunteer Recognition Award to Mr. Walter Kleer.
PUBLIC MEETINGS
2. Committee of Adjustment Application A-08109 - 2117846 Ontario Ltd. Q
Presented By: Director of Corporate Services
Report from County of Oxford Planning Department...
A 08 09 2117846 Ont Inc Report Package.pdf
The Director of Corporate Services commented with respect to the subject application,
and County of Oxford report, as attached.
The applicant, Mr. Shane Curtis, was present. Mr. Curtis confirmed that he understood
and agreed with the recommendation and conditions, contained in the report.
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MINUTES: Meeting for the Committee "Open Council'
'A�
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-08109 be granted, subject to the following condition:
1. The requested variance shall only apply to the aro floor of the existing building. The
applicant must provide a revised floor plan layout to the satisfaction of the Building
Department, which conforms to the requirements of the Ontario Building Code and does
not propose a minimum dwelling unit area less than 28.8 sq. m (310.0 sq. ft).
"Carried"
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
3. Report EDO 17-09 RE: Debenture of Industrial Land Projects Q
Presented By: C.Panschow, Development Commissioner
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Director of Finance be
authorized to place debt for expenditures associated with the acquisition of the 2801
Highway 3 (Hazen) and 2901 Highway 3 (Graydon) properties as recommended to
Council on July 14, 2008;
THAT the Director of Finance be authorized to place debt for expenditures associated
with the recent purchase of the Rokeby Road (Vodden) property;
AND THAT the Director of Finance be authorized to place debt for expenditures incurred
to date for the design of the new Highway 3 industrial park.
"Carried"
4. Report CAO 10-2009 RE: Request for Funding - Rotary Clock Tower
eo**
Presented By: CAO
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MINUTES: Meeting for the Committee "Open Council'
I R %aw
Report Clock Tower Nov 5, 2009.docx Clock Tower Project.pdf
Resolution
No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report CAO 10-2009 be received;
AND FURTHER THAT the request of the Tillsonburg Rotary Club for funding be
considered during the upcoming 2010 Budget considerations and that an amount of
$5000 be considered as a contribution, given that the Club is prepared to accept
long-term landscaping maintenance of the site.
"Carried"
OPERATIONS
5. Report 02009-28 RE: Bell Cell Phone Service Agreement
Presented By: Director of Operations
VIA
Town Cell Phone Report Nov 4 2009.doc
Resolution
>No7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Staff Report 02009-28 from the
Director of Operations dated November 4, 2009 be received;
AND FURTHER THAT The Town of Tillsonburg enter into a contract with Bell Mobility for
a three year term.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
6. Report C2009-037 RE: Information on Norfolk Mall Expansion Q
Presented By: Director of Corporate Services
Resolution
> No. 8
e0*1) Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Council receive Report
C2009-037 as information.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
FINANCE
7. Executive Summary - By -Law 3389 - Lease Agreement with ORC
Presented By: Director of Finance
Executive Summary to By-law 3389 to Enter into a Lease Agreement with OKA= DOC121208.pdf
a7ol 5100.pdf
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres RESOLVED THAT By -Law 3389 be brought forward for
Council consideration.
"Carried"
INFORMATION ITEMS
/4'`1 >
NOTICE OF MOTION
RESOLUTIONS
8. Royal Canadian Legion, Vamavair Branch 153 RE: Request for Funding for Week of Remembrance
Events
Legion.pdf
Resolution
> No. 10
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT the correspondence from the
Royal Canadian Legion, dated November 3, 2009, requesting a financial donation to
offset costs associated with Week of Remembrance Events, be received and forwarded to
the Director of Finance for review and response.
"Carried"
10� 9. Resolution RE: Vehicle Pool
Presented By: Councillor Rosehart
Councillor Rosehart introduced the following Notice of Motion at the Council Meeting of
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MINUTES: Meeting for the Committee "Open Council"
October 26, 2009, and was brought forward as a Resolution this meeting.
> Resolution
No. 11
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLED THAT staff prepare a report on the
consolidation of Town vehicles into a "vehicle pool" with a protocol to be established
regarding signing in and out of such vehicle and a policy to record usage statistics and
further than an analysis be done as to potential cost -savings if such a "vehicle pool' policy
were implemented.
"Carried"
BY-LAWS
10. By -Law 3389 -Lease Agreement with Ontario Realty Corporation Q(three readings)
11. By -Law 3390 - To Appointment to Boards and Committees By-law ((three readings)
Resolutions
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3389 to authorize a
Lease Agreement with Ontario Realty Corporation; and
By -Law 3390 to appoint members to various boards and committees be read a first and
second time and be referred to Committee of the Whole for further consideration and this
constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3389 and
3390.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3389 and 3390 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3389 to authorize a
Lease Agreement with Ontario Realty Corporation be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
10, Seconded by Councillor Beres AND RESOLVED THAT By -Law 3390 to appoint members
to various boards and committees be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
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"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 8:25 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday November 10, 2009
/'wt� 03:04 PM)
Town of Tillsonburg
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