091214 Regular Council Meeting Minutes�1
MINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday December 14, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
CALL TO ORDER
CLOSED MEETING SESSION
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
No. 1
Moved by Deputy Mayor Renaud
/►' Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
MNovember 23, 2009
DNovember 26, 2009 (Special Council Meeting)
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meetings of November 23 and 26, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of December 14, 2009 be adopted.
"Carried"
I'pft1 >
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
w
OPERATIONS
1. Operations Services Report 02009-29 Outstanding Building Permits Report
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report 02009-29 from the
Chief Building Official, dated December 2, 2009, be received.
"Carried"
COMMUNITY SERVICES
2. Olympic Torchrun - Update for Community (a
The Director of Community Services provided information regarding the Olympic Torch
Run.
3. Surveillance Cameras - Request for Pre -Budget Approval a
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT acquisition of a surveillance
system, monitoring entrances and parking lots at the Tillsonburg Community Centre, be
/1011 forwarded to the 2010 Budget deliberations.
"Carried"
4. MOU - Cadman Park Q
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council endorse the MOU-
between the Town of Tillsonburg and LPRCA for the care and maintenance of Cadman
Park.
"Carried"
CORPORATE SERVICES
5. McKenzie Street Parking By -Law Q
Presented By: Michael Graves
Resolution
> No. 7
r4� Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3397 be brought forward
for Council consideration.
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MINUTES: Meeting for the Committee "Open Council"
lo*1 "Carried"
6. Town of Tillsonburg Accessibility By -Law C9
Presented By: Michael Graves
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3395 be brought forward
for Council consideration.
"Carried"
7. Election Report a
Presented By: Michael Graves
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report C2009-033 be received as
information.
"Carried"
FINANCE
8. FI 2009-036 Signing Authorities 9
Presented By: Director of Finance
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Council of the Town of
Tillsonburg hereby appoints the following as designated signing authorities for the Town
of Tillsonburg's general banking needs:
• Mayor Stephen Molnar or Deputy Mayor Mark Renaud and one of the following:
• Chief Administrative Officer, Kelley Coulter; or
• Director of Finance/Treasurer, Darrell Eddington; or
• Deputy Treasurer, Kenneth Patterson.
"Carried"
9. FI 2009-039 Group Benefits Carrier n
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the report from the Director
of Finance dated November 26, 2009 be received;
AND FURTHER THAT the Director of Finance be authorized to contract with Great -West
Life as the Town's Group Health Benefits, effective February 1, 2010.
"Carried"
10. FI 2009-035 Projected Year End Reserves a
Presented By: Director of Finance
Resolution
> No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2009-035 from the
Director of Finance dated December 8, 2009, regarding the projected Year End Reserve
balances, be received;
i004� AND FURTHER THAT the reserve allocations for 2009 be approved as identified in the
attached spreadsheet.
"Carried"
11. Executive Summary to By -Law 3398, Contribution Agreement for Ring
Presented By: Director of Corporate Services
R
Executive Summary to By-law 3398 Agreement with Her Maiesty the Queen for RInC.doc
Resolution
> No. 13
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3398 be brought forward
for Council consideration.
"Carried"
INFORMATION ITEMS
12. Citizenship and Immigration Canada RE: Paul Yuzyk Award for Multiculturalism a
rmft� Consensus was that this item be forwarded to the Special Awards Committee for review.
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MINUTES: Meeting for the Committee "Open Council"
NOTICE OF MOTION
RESOLUTIONS
13. Kin Canada RE: Kin Magazine - Message -of -Support 9
Resolution
> No. 14
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence from
Kin Canada, dated November 16, 2009, be received and referred to the Director of
Finance, for consideration during 2010 Business Plan and Budget discussions.
"Carried"
14. The Naval Officers' Assoclation of Canada RE: Canadian Navy Centennial Essay Contest and
Educational Resource
Resolution
> No. 15
I4*N Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence from The
Naval Officers' Association, dated November 8, 2009, be received and referred to the
Director of Finance, for consideration during 2010 Business Plan and Budget discussions.
"Carried"
15. Ontario Federation of School Athletic Associations RE: 50th Wrestling Championships Tillsonburg
9
Resolution
> No. 16
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from the
Ontario Federation of School Athletic Associations, dated November 16, 2009, be
received and referred to the Director of Finance, for consideration during 2010 Business
Plan and Budget discussions.
"Carried"
BY-LAWS
16. %L -Law 3392 - 2010 Borrowing By -Law D(three readings)
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MINUTES: Meeting for the Committee "Open Council"
/Omlk\ 17. By -Law 3393 - Confirmation By -taw (three readings)
l=J
By-law 3393 - Confirmation By-law - 2009.doc
18. By -Law 3394 - To Appoint CAO Q(three readings)
19. By -Law 3395 - To Create a Town of Tillsonburg Accessibility Poll cx (three readings)
M M
By-law 3395 Town of Tillsonburg Accessibility Policy.doc Town of Tillsonburg Accessibility Policy.doc
20. By -Law 3397 - To Amend Traffic By -Law 2997 (three readings)
3397 No Parking McKenzie Street.doc
21. %L -Law 3398 Agreement with the Queen - RInC Q(three readings)
Resolutions
> Moved by Councillor Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3392 to authorize the
2010 Borrowing By -Law;
By -Law 3393 to confirm Actions and Proceedings of Council;
By -Law 3394 to appoint the CAO;
By -Law 3395 to create a Town of Tillsonburg Accessibility Policy;
By -Law 3397 to amend Traffic By -Law 2997; and
By -Law 3398 to authorize an Agreement for RInC be read a first and second time and be
referred to Committee of the Whole for further consideration and this constitutes the first
and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3392, 3393,
3394, 3395, 3397 and 3398.
"Carried"
Moved by Deputy Mayor Renaud
r Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3392, 3393,
3394, 3395, 3397 and 3398, as passed in Committee without amendment.
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MINUTES: Meeting for the Committee "Open Council"
� "Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3392 to authorize the
2010 Borrowing By -Law be given third and final reading and the Mayor and Clerk be and
are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3393 to confirm Actions
and Proceedings of Council be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3394 to appoint the CAO
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3395 to Create a Town of
Tillsonburg Accessibility Policy be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3397 to Amend Traffic
By -Law 2997 be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3398 to authorize an
Agreement for RInC be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 17
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive - Closed Session.
"Carried"
Council moved into Executive - Closed Session, and back into Open Session to adjourn.
ADJOURNMENT
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MINUTES: Meeting for the Committee "Open Council"
Council adjourned at 9:00 p.m.
Approval Received: (1 of 1)
Lana Lund/Tilisonburg (Monday December 14, 2009
09:02 PM)
Town of Tillsonburg
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