980112 Regular Council Meeting AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY - January 12th, 1998 - 7:30 P.M.
ORDER OF BUSINESS:
Pgs. 4 -.11A. Adoption of Minutes - December 8th and 15th, 1997
B. Adoption of Agenda
C. Declarations - Municipal Conflict of Interest Act
D. Presentations
Page 12 1• Katherine Englander, Chair, Tillsonburg Culture
Commission RE: Young Ambassadors Brass Band from England
- Presentation of Plaque
E. Appointments/Delegations
F. Reports
1. Corporate Services Committee Minutes of January 8th, 1998
(enclosed)
Pgs. 13 - 18 2• Public Services Committee Minutes of December 16th, 1997
and January 7th, 1998
Pgs. 19 - 27 3. Fire Committee Minutes of January 5th, 1998
G.
Communications
Pgs.
28
- 29
1.
House of Commons RE: National Unity
Pgs.
30
- 31
2.
Township of Delhi RE: Resolution -
Regulatory Tobacco
Act
Page
32
3.
Township of Colborne RE: Resolution
- Contamination of
Ground Water
Pgs.
33
- 35
4.
Association of Municipalities of Ontario RE: Official
Voting Delegates for Special Meeting -
February 6th, 1998
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Pgs. 36 - 42 5. County of Oxford, Department of Planning and Development
RE: Lifting of Part Lot Control - Hickory Hills
Developments Inc.
H. Information
Pgs. 43 - 51 1. Tillsonburg Tri -County Agricultural Society RE:
Auditor's Report for 1997 and Budget for 1998
Page 52 2. Tillsonburg & District Multi -Service Centre RE: 2nd
Annual Dinner and Elimination Draw - February 21st, 1998
Pgs. 53 - 61 3. Tillsonburg Police Service Board RE: Minutes of General
Meeting - November 17th, 1997
Pgs. 62 - 68 4. Long Point Region Conservation Authority Minutes of
November 5th and December 3rd, 1997
Pgs. 69 - 70 5. County of Oxford, Department of Planning and Development
RE: Public Notice - Applications for Draft Plan of
Subdivision, Official Plan Amendment and Zone Change -
Hickory Hills Development Inc.
Page 71 6. Ontario Municipal Board RE: Memorandum of Oral Decision
and Order of the Board - Stan Ladouceur
Pgs. 72 - 73 7. Province of Ontario RE: Social Assistance Reform Act and
Services Improvement Act
Page 74 8. Ontario Municipal Management Institute RE: "Orientation
to Change: An Essential Introduction" Seminar
9. Ministry of Finance RE:
Pgs. 75 - 85 i) Province Responds to Municipal Partners with New
Funding Arrangement
Pgs. 86 - 9.6 ii) Ontario Announces Funding for Major Spending
Sectors
10. Association of Municipalities of Ontario RE:
Pgs. 97 - 99 i) Councillor Orientation Sessions - 1998
Pgs. 100 - 103 ii) Province Announces New Funding Arrangement and
Savings Targets and Releases Final Numbers
Page 104 iii) Special Meeting of the Members Called to Formulate
Plan of Action for Dealing with the Provincial
Government
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I. Resolutions
J. By -Laws
1. By -Law 2828 - To provide for Pre -authorized Payment of
Taxes
2. By -Law 2829 - To establish part of Whispering Pine Lane
and dedicated as public highway
K. Notice of Motion
L. Closed Session
M
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December 8th, 1997
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Monday, December 8th, 1997 at 7:30 P.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Councillors: I. Horton, D. Beres, B.
Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and
S. Molnar
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under dates of November 17th
and December 1st, 1997 be adopted as printed and
circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of
December 8th, 1997 be adopted as printed, with the
addition of:
F. Communications
7. County of Oxford, Department of Planning
and Development RE: Lifting of Part Lot
Control - 1115572 Ontario Inc.
(Southridge Building Co.)
"Carried"
C. Declarations - Municipal Conflict of Interest Act
Tb,e following declared a pecuniary interest:
1. Councillor D. Beres with respect to Item B195 on the
Accounts Payable List for November 1997, as found in the
Finance and Administration Committee Minutes of December
8th, 1997;
2. Councillor R. Smith with respect to Item C.1 - 1998
Municipal Insurance Program in the Minutes of Finance and
Administration Committee dated December 8th, 1997.
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D. Appointments/Delecgations
1. Stacey Headley, Southwestern Ontario Representative,
Canadian National Institute for the Blind (CNIB) RE:
Application to Manage and Conduct a Break Open Ticket
Lottery.
No. 3 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT
the application by CNIB for a Nevada Lottery
Licence be referred to Committee for policy
review.
"Carried"
E. Reports
1. Finance and Administration Committee Minutes of December
8th, 1997
2. County of Oxford, Department of Planning RE:
i) Application for Water Allocation - Mike Hutchinson
Properties
Mr. Mike Barrett, Planner, presented Report #97-228
from the County of Oxford, Planning and Development
Department.
Mr. Alan Patton of Patton & Associates, on behalf
of Mike Hutchinson Properties, appeared before Town
Council and stated that his client was in support
of the draft approval of 62 units in the proposed
residential draft plan of subdivision. However, he
further stated and advised Town Council that he
would be seeking approval from the Minister of
Municipal Affairs for the remainder of the 120
residential units in the draft plan of subdivision.
Town Council advised the application that they were
initiating and participating in a review of the
water allocation policy for the Town of Tillsonburg
with the Ministry of the Environment and Energy.
No. 4 Moved by Councillor Beres
Seconded by Councillor Molnar AND
RESOLVED THAT the Council of the Town of
Tillsonburg approve the application for
water allocation submitted by Mike
Hutchinson Properties Inc. and Ben
Lansink, for 62 low density residential
units contained in phase 1 of application
for subdivision 32T-97001, for a period
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3.
4.
5.
6.
7.
8.
9.
of three (3) years until December 31,
2000.
"Carried"
ii) Proposed Extension of Draft Approval and/or Water
Allocation in the Town of Tillsonburg
Mr. Mike Barrett, Planner, presented to Town
Council, Report #97-229 from the County of Oxford
Planning and Development Department.
Mr. Gerry Beckett, County contracting of Wheatley
Ltd. was in attendance in support of the
recommendation as contained in Report #97-229.
No. 5 Moved by Councillor Beres
Seconded by Councillor Molnar AND
RESOLVED THAT the Council of the Town of
Tillsonburg adopt the recommendation as
contained in County of Oxford, Department
of Planning and Development, Report #97-
229, with respect to the Proposed
Extension of Draft Approval and/or Water
Allocation in the Town of Tillsonburg, as
amended to included under 'A' and
subsection 4 for 19 low density
residential units for 6 months to June
30th, 1998 under Report 32T-810061
Gilvesy Construction.
"Carried"
Planning Advisory Committee Minutes of December 3rd, 1997
Traffic Committee Minutes of November 20th, 1997
Otter Valley Utility Corridor & Recreation Trail
Committee Minutes of November 20th, 1997
Economic Development Commission Minutes of November 25th,
1997
Special Awards Committee Minutes of November 26th, 1997
Transit Committee Minutes of October 23rd and November
27th, 1997
Clerk -Administrator RE:
Committee Structure
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Organizational Review -
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F. Communications
1. The Canadian National Institute for the Blind RE:
Permission to Manage and Conduct a Break Open Ticket
Lottery
2. Tillsonburg and District Curling Club RE: Permission to
Manage and Conduct a Break Open Ticket Lottery
3. County of Oxford RE: Appointments to Conservation
Authorities
4. City of Brockville RE: Charity Gaming Clubs
5. Alzheimer Society of Oxford RE: Permission to Conduct
Tag Day - Saturday, January 24th, 1998
6. Multiple Sclerosis Society of Tillsonburg RE: Permission
to Conduct Carnation Campaign - May 7th, 8th and 9th,
1998
7. County of Oxford, Department of Planning and Development
RE: Lifting of Part Lot Control - 1115572 Ontario Inc.
(Southridge Building Co.).
G. Information
1. Culture Commission Minutes of September 17th and October
15th, 1997
2. Quebec Committee for Canada RE: Support for Canadian
Unity
3. The Council for Canadian Unity RE: Results of Opinion
Poll on Calgary Declaration
4. LC90 RE: Approval of Year -Round Sunday Openings of LCBO
and Beer Store Retail Outlets
5. Director of Public Services RE: Invitation to Attend
Tour/Luncheon - Aylmer Multi -Recovery Facility
6. Rural Ontario Municipal Association RE: 198 ROMA
Conference - February 8th to 11th, 1998 - Toronto
7. Association of Municipalities of Ontario RE:
i) Up -Date on Queen's Park Activity
ii) Property Assessment Corporation Legislation
Introduced
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4.1
H. Resolutions
No. 3 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
the Finance and Administration Committee Minutes of
November 14th, 1997 be received and recommendations
contained therein be adopted.
"Carried"
No. 4 Moved by Councillor Beres
Seconded by Councillor Welsh AND RESOLVED THAT the
Public Services Committee Minutes of November 12th,
1997 be received and recommendations contained
therein be adopted.
"Carried"
No. 5 Moved by Councillor Beres
Seconded by Councillor Welsh AND RESOLVED THAT the
Economic Development Commission Minutes of October
28th, 1997 be received and recommendations
contained therein be adopted.
"Carried"
No. 6 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Fire Committee Minutes of November 3rd, 1997 be
received and recommendations contained therein be
adopted.
"Carried"
No. 7 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the
Special and Property Committee Minutes of November
4th, 1997 be received and recommendations contained
therein be adopted.
"Carried"
No. 8 Moved by Councillor Welsh
Seconded by Councillor Beres AND RESOLVED THAT the
Council of the Town of Tillsonburg support the -
Quebec Committee for Canada by adopting its unity
resolution, supporting federalist municipalities in
Quebec.
"Carried"
No. 9 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
approval be granted to the Tillsonburg Police
Services Board to place a purchase order for two
police cruisers for delivery in the early part of
1998.
"Carried"
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I.
J.
K.
No. 10 Moved by Councillor Welsh
Seconded by Councillor Horton AND RESOLVED THAT
effective January 1st, 1998, the Council's
Remuneration be amended as per the 1998
remuneration structure thereby reflecting the
Province's elimination of tax-free allowances to
elected officials, all subject to the elimination
of the tax-free allowance by the Province and/or
Federal Government.
"Carried"
No. 11 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
the Treasurer be directed to officially notify the
employee groups on the replacement of the existing
Sick Leave Gratuity Plan with a Short Term Income
Protection Plan and THAT the detailed proposal
outlining such replacement, as presented at the
October 27th, 1997 meeting of Council, be attached
to said notification and THAT the Collective
Agreements presently in force, be re -opened to
reflect such income protection replacement and THAT
such notification to the employee groups be
submitted on or about November 17th, 1997.
"Carried"
By -Laws
1.
By -Law
2821 -
To Establish a Public Library Board
2.
By -Law
2822 -
To Adopt a Schedule of Fees
3.
By -Law
2823 -
To Amend Zoning By -Law 1994, as amended
(Gilvesy Enterprises Inc.)
4.
By -Law
2824 -
To Authorize the Purchase of Certain
Firefighting Apparatus and to Auth6lirt@
Borrowing
5.
Ay -Law
2826 -
To Authorize the Town to Enter into an
Agreement with OCWA
Notice of l Xion
Closed Session
Moved by CouncillorA tton
Seconded by Council Rosehart AND RESOLVED THAT Council
moved into Closed Session to consider matters of potential
litigation.
"Mrried"
• n.
Council moved back into Open Session.
Meeting adjourned at 10:30 P.M.
Mayor
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Clerk -Administrator
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December 15th, 1997
MINUTES of a special meeting of the Municipal Council of the Town
of Tillsonburg held Monday, December 15th, 1997 at 8:00 A.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Councillors: D. Beres, S. Lamb, G.
Leachman, C. Rosehart, R. Smith and S. Molnar
ALSO PRESENT: W. Burton, Chairman, Tillsonburg Police
Services Board
Police Services Board Members: L. Oehm
and F. Lewis
STAFF PRESENT: D. Morris, J. Arts, Acting Police Chief
Coles, Deputy Chief Gosso
ORDER OF BUSINESS:
A. Reports
Acting Chief Coles made a presentation on the status of the
current police service in Tillsonburg. Four options for
policing were detailed, including the status quo, County
Police, Regional Police and O.P.P. contract policing. The
protocol for obtaining O.P.P. contract costing was outlined.
A recommendation from the Police Services Board was received,
recommending a request be made for O.P.P. contract policing.
B. Resolutions
It was moved by D. Beres
Seconded by S. Molnar AND RESOLVED THAT, upon recommendation
of the Police Services Board, the costing of O.P.P. policing
for the Town of Tillsonburg be requested, based upon retaining
the existing level of service and incorporating the following
principles - maintaining local control - protecting local
employees - providing for technological advancement -
providing for opportunity to return to the status quo.
"Carried"
Meeting adjourned.
Mayor
Clerk -Administrator
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December 19, 1997
Ladies and Gentlemen
Honourable Mayor
Town of Tillsonburg
TOWN OF TILLSONS- UqG
ECEIVE
of Council FILE #
REFERRED TO
On August 12, 1997 the Tillsonburg Culture Commission hosted the
Young Ambassadors Brass Band from England. Many members of our
community graciously billetted the young members, band leader and
bus driver of this band. I have recently heard from Mr. Frank Wolff,
the band leader, that they found Tillsonburg to be the friendliest of
towns in Ontario. In fact they liked our town so much they are
planning a return visit in 1999.
Following the well attended and excellent performance the band leader
presented a small wall, plaque to Mr. Ed Steer who produced the
musical evening. The plaque is now in my possession and I wish to
present it to the town at a town council meeting if you see fit. Please
contact me in this regard at 842-9979.
Yours truly,
Katherine En nder
Chairman
Culture Commission
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Minutes of the Public Services Committee meeting held December
16th, 1997, at 4:00 P.M., at 20 Spruce Street, Tillsonburg,
Ontario.
THOSE IN ATTENDANCE
Chairman D. Beres
Councillor B. Smith
Councillor S. Lamb
Councillor C. Rosehart
Mayor C. McKnight
Deputy Mayor I. Horton
Clerk Administrator D. Morris
Director M. Cowan
Chairman D. Beres called the meeting to order and welcomed new
members Councillor C. Rosehart and Deputy --Mayor I. Horton to the
Public Services Committee.
ADOPTION OF AGENDA
Moved by Councillor B. Smith, seconded by Councillor C. Rosehart
the adoption of the agenda.
CARRIED
ELECTION OF VICE -CHAIR
Moved by Deputy -Mayor I. Horton, seconded by Councillor
C. Rosehart that Councillor B. Smith be nominated for Vice
Chairman. There were no further nominations. The Chair advised
that Councillor B. Smith be acclaimed as Vice Chairman of Public
Services.
CARRIED
NEW COMMITTEE STRUCTURE
Transit and Traffic will be under the Public Services
Committee effective January 1998. Clerk Administrator
D. Morris explained the functions of these changes, as
follows:
A) Transit will report to Public Services. The Director
will be on the Committee and will have full
responsibility for the operations to the Public Services
Committee. The Transit Committee function will be
advisory only, with advertising, promotion and fund
raising being part of the Committee's responsibility.
B) Traffic Committee will not exist and Traffic issues will
now be forwarded to the Director for review and
circulated for comments of others if required for
consideration of the Committee. -••2
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PUBLIC SERVICES COMMITTEE MEETING
DECEMBER 16, 1997 -- PAGE TWO
♦ The Chairman outlined on going programs and his ideas for the
next three years and requested that all Members bring forward
any ideas for review of the Committee.
A Members requested costing of sidewalks on Quarterline Road,
from North Street to Southridge School and the completion
of Tanager Drive to Owl Drive.
• Committee Department Head Activity reports are only to be
circulated with motions, to Council, as directed by the
Committee.
A Press releases are to be given by the Chairman and Director
on technical and operational items.
• Public Services Committee will meet the first Wednesday of
each month at 3:30 P.M. at 20 Spruce Street.
• Members received a draft recycling report, which will be
circulated to the Oxford County Works Committee on December
18th, 1997.
• Members were advised that final information regarding North
Broadway rehabilitation is being completed, for Committee's
review and consideration and ultimate approval of Council.
MEETING ADJOURNED 6:15 P.M.
1 14
JAN -08-98 THU 12:03
TOWN OF TILLSONBURG FAX NO. 519 842 8775 P.02
Minutes of the Public services Committee meeting held January
7th, 1998, at 3:30 P.M., at 20 Spruce Street, Tillsonburg,
Ontario.
THOSE IN ATTENDANCE
Chairman D. Beres
vine Chairman 8. Smith
Councillor S. Lamb
Councillor C. Rosehart
Mayor C. McKnight
Deputy Mayor I. Horton
ADOPTION OF AGENO
D. Robertson, C.B.U.
D. Cupples, Clerk
G. Jaumol, Foreman
E. Roloson, Recycling
M. Cowan, Director
Moved by Nice Chairman B. Smith, seconded by Councillor S. Lamb
the adoption of the agenda, as amended.
CARRIED
ADAPTION OF MINUTES
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart the adoption of the minutes.
CARRIED
REPORTS
Moved by `ice Chairman B. Smith, seconded Deputy Mayor I. Horton
that the monthly reports for November and December 1997 by
Cemetery, Building, Warks, Recycling, Public Services and Traffic
be received and filed, as attached.
CARRIED
BusIXESS ARISING FROM REPORTS
i) wom
Staff direction that the residents of Pine Street and Pearl
Street be notified of the on street parking on both sides
causing problems and request their assistance.
ii) RECYCLING
Moved by Vice -Chairman B_ Smith, seconded by Councillor
S. Lamb that Tillsonburg representatives meet with County
Public Works to review Total Recycling for the County of
Oxford.
CARRIED
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JA$ -08-98 THU 12:03 TOWN OF TILLSONBURG FAX N0, 519 842 8775 P.03
PtMLIC SER'VICXS COMMITTEE MEETING
JANUARY 7, 1998 - PAGE TWO
BUSINESS ARISIJWG FROM REPORTS CONT' D
ix1) TRAFFIC
A) Oxford County Board of Education re: Speed limits on
North Street East
Public Services Committee requested that this item be
referred to the County of Oxford.
B) Bus Stop Signs
To be reviewed by public Services.
C) Loading Zones
To be reviewed by Public Services.
A) Traffic Signals, - Potters Road
Deputy Mayor I. Horton was requested to review the
status of this with County Public works_
E) Arbour Lane at Parkwood Drive re: relocation of stop
signs
To be reviewed by Public Services.
1) FOOT BRIDGES - RIVA RIDGE
Staff direction that the petitioner be advised that the
Public Services Committee will review the request for
further consideration of the Committee.
2) COUNTY OF OXFORD MAINTIKMANCE S+!
Deputy Mayor 1. Horton is to review this schedule with
County Public Works.
S) STREET LIGHT POST PAINTING
Staff direction that a list of poles which should be
painted be reviewed by the Committee for completion in
1995.
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JAIL -08-98 THU 12:04 TOWN OF TILLSONBURG FAX NO. 519 842 8775 P,04
PUBLIC SERVICES COMMITTEE MEETING
JANUARY 7, 1998 - PAGE THREE
ITEMS CONT' D -
4) COMMEINITIMS IN BLOOM
Received and filed.
5) OTTER TRAIL ASSOCIATION
Received and filed_
6) OXFORD SOCIAL SERVICES - LETTER OF APPRECIATION
Received and filed.
7) DR. ED PATENAUDE -- LETTER OF APPRECIATION
Received and filed.
8) ONTARIO GOOD ROAD - CONMENCE - FEBRUARY 23, 1998
Members wishing to attend are to advise the Director for
registration.
9) 1998 ONTARIO TRAFFIC VOTING IBERS
Moved by Deputy Mayor I. Horton, seconded by Vice Chairman
B. Smith that the following be recommended to Council for
voting privileges at the Ontario Traffic Conference, as
follows.
TWO - ELECTED OFFICIALS - Chairman D. Beres
- Mayor C. McKnight
TWO - ENGINEERING - Director M. Cowan.
- Foreman G. Jaumol
TWO - POLICE - Chief C. Coles
- Deputy Chief P. Grosso
CARRIED
10) BUDGET DATES
Committee Members were advised that January 14th,, 1998 at
2:00 P.M. at the Public Services Office is scheduled for
the commencement of 1998 Budget discussion.
11) MMICIPAL ROUTES
Received and filed.
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JAI -08-98 THU 12:04 TOWN OF TILLSONBURG FAX NO. 519 842 8775 P.05
PUBLIC SERVICES COMMITTEE MEETING
JANUARY 7, 1998 - PAGE FOUR
12 ) NORTH BROABTii1AY - STATUS UPDATE
Committee Members were advised that investigation on
infrastructure required should be completed by the next
meeting for the Committee's review.
13) BIDWELL STREET RECONSTRUCTION - PRASB II - SOUTH OF BALDWIN
STREET
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart that the Public Services Committee recommend
that tenders be received for this work in 1998_
CARRIED
14) BIDWELL STREET RECONSTRUCTION - PHASE II - SOUTH OF BALDWIN
Staff direction that a Local Improvement report on
sanitary sewers be prepared, for Council's consideration
and approval.
MEETING ADJOURNED
Minutes prepared by Director M_ Cowan. For errors or omissions
please contact this office_
1 18
FIRE JAN/98
THE CORPORATION OF THE TOWN OF
TILLSONBURG
FIRE COMMITTEE MEETING - 5 JANUARY 98
MINUTES
Minutes of the Fire Committee Meeting held January 5, 1997, 4:30 p.m. at the Tillsonburg Fire
Station.
Present: Chairman:
Members:
Staff
Also present:
Order of Business:
A) Minutes
Gayle Leachman
Deputy Mayor Horton,
Councillor Lamb,
Councillor Molnar
Fire Chief Eden
Deputy Fire Chief Parsons
Councillor Rosehart
Moved by Councillor Lamb and,
Seconded by Deputy Mayor Horton AND RESOLVED THAT
"The minutes of the Fire Committee meeting dated November 3, 1997 be received and
approved."
Carried....
B) Agenda
Moved by Deputy Mayor Horton and,
Seconded by Councillor Lamb AND RESOLVED THAT
The agenda for the fire Committee meeting of January 5, 1998 be adopted as amended to
include; item D-4)Offer to purchase 1969 Aerial truck; and D-5) Election of a Vice -Chair."
Carried....
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Q Business arising
Responding to a query with respect to the $400.00 costs to deliver the loaner aerial truck to
Tillsonburg, Chief Eden reported that the individual who brokered the replacement loaner is in
financial distress, while the Company that this specific broker dealt through remains in good
financial position. Chief Eden is continuing to negotiate at the Corporate level to obtain the said
rebate.
It was reported by Deputy Mayor Horton that the unspent 1997 budget items outlined
specifically as $1000. for building alterations and; $2000. for protective clothing has been
approved by the Corporate Services Committee as Reserve accounts for 1998, subject to a
favourable 1997 year end financial position.
As requested, a report is being prepared with respect to Firefighter attendance at paged Fire
Calls.
D) Items for Discussion
1. Otterwood Tire - Highway # 3 West
The Town of Tillsonburg has been awarded a Decision as a result of a Court Hearing on
December 22, 1997 to enter the above property after January 12, 1998 to effect a cleanup of the
property save the buildings and interior of the buildings. The owner of the property has until this
date to remove all tires and parts of tires.
Deputy Mayor Horton expressed congratulations to Staff despite the continual delays of the
property owner and all of the Hearings involved.
2. Propgsed Activities
Fire Chief Eden reported that there are plans being developed with respect to short, medium and
long range planning. In addition, reviews are currently underway related to Fees for Service;
New Public Fire and Life Safety Education Initiatives, and; Various by-laws related to the Fire
Department with the most critical one being an up -date to the Regulating By -Law. These
Departmental initiatives will be presented to the Committee throughout the coming year
3. Portable Sian
Deputy Chief Parsons reported that the Department had received the donation of a portable sign
to be used to promote Public Safety Messages. Since receiving the sign just prior to Fire
Prevention Week (Oct./97), the Department has had an opportunity to display and promote a
number of Life and Fire Safety tips to the Community. The result to date has been favourable
and it has been noted that more Citizens are coming into the Fire Station to obtain additional
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information than previously demonstrated. Further, Parsons explained that permission was
obtained from the By-law enforcement Officer, Mr. Robertson prior to placing the sign in front
of the Station. Councillor Rosehart indicated that she was required to remove signs at her
business and queried the fairness of the Fire Department being allowed to have a sign. Staff
could not answer and agreed to obtain a further review by the appropriate approval and
enforcement branch of the Town.
It was previously proposed by Staff to have a formal presentation made by the Donor of the Sign
to the Chairs of the Fire Committee and the Police Service Board. However no further plans will
proceed in that direction until final written permission is given to have a sign, and for this reason
the Donor's name will be temporarily withheld.
4. Aerial Truck- offer to purchase
Chief Eden reported that the Department had received two offers to purchase the 1969 Ford
Aerial Truck. The highest offer was for $7,000. It was recommended by Chief Eden to accept
this offer. After further discussion it was;
Moved by Deputy Mayor Horton and,
Seconded by Councillor Lamb AND RESOLVED THAT
"the 1969 Ford Aerial Truck be sold to BFX (Brock Jolliffe) Production Services for
$7000.00."
Carried
5. Election of Vice -Chair
The committee discussed the merits of having a Vice -Chair for any time the Chair may be
absent. After further discussion it was;
Moved by Councillor Molnar and,
Seconded by Councillor Lamb AND RESOLVED THAT
"Deputy Mayor Horton be appointed Vice -Chair of the Fire Committee."
Carried
E) Fire Report
Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
"The Fire Report for the Months of November and December 1997 Be Received and Filed."
Carried
F) Activity Reports
Moved by Councillor Lamb and,
Seconded by Deputy Mayor Horton AND RESOLVED THAT
"The Activity Reports of the Fire Chief and Deputy Fire Chief for the Months of November
and December 1997 be received and filed."
Carried.
21
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Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
"The Fire Committee move into Executive to discuss a personnel matter."
Moved by Deputy Mayor Horton and,
Seconded by Councillor Lamb AND RESOLVED THAT"
"The Fire Committee move into Open Session."
Carried.
Carried
Moved by Councillor Molnar and,
Seconded by Deputy Mayor Horton AND RESOLVED THAT
"As recommended by Fire Chief Eden, Mr. John Lanthier be hired as a Volunteer (part-
time paid) Firefighter commencing with the standard probationary period of six months."
Carried.
Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
" The Fire Committee Meeting of January 5, 1998, be adjourned."
Carried.
22
FIRE 12/97
DATE
TIME
LOCATION
DESCRIPTION
#
MEN
MAN
HRS.
RESP.
TIME
09
03:55
61 Denrich
CO response
1
1
N/A
11
19:03
185 Lisgar
Car leaking gas
14
14
05
21
18:09
183 Lisgar
Pot on stove
21
21
03
25
12:13
Airport Road
Mutual aid
6
12
N/A
28
16:33
North St. E.
Auto extrication
13
13
07
28
23:53
80 Broadway
Garbage fire
20
20
04
30
19:21
North Broadway
Alarm fault
18
18
05
Total calls Novenber 1997 7
Total man hours Nov. 1997 99
Total calls November, 1996 6
Total man hours Nov. 1996 107
Total calls YTD 97 109
Total calls YTD 96 131
23
FIRE 12/97
DATE
TIME
LOCATION
DESCRIPTION
#
MEN
MAN
HRS.
RESP.
TIME
01
17:55
7 Brasher
CO response
1
1
N/A
07
23:09
73 Bidwell
Alarm Malfunction
11
11
06
15
22:30
Comm. Center
Car fire - arson
1
1
N/A
22
12:19
Loeb parking lot
Car fire - arson
15
15
03
25
15:31
261 Quarterline
Chimney fire
15
15
06
Total calls December 1997 5
Total man hours Dec. 1997 43
Total calls December 1996 6
Total man hours Dec. 1996 94
Total calls YTD 97 114
Total calls YTD 96 137
W
Fire Chief's Activity Report
In addition to normal administrative and emergency work the following is alist of
activities for the months of November and December 1997
November
3 Fire committee meeting
4 Met with a caregiver re TAPP-C child
12 TAPP-C
8 Department Head meeting
18 Computer training in Markham
24 Department Head meeting
Council meeting
26 Attended court re Fire Code charges
28 Met with a parent re a TAPP-C child
December
1 Met with officials from Union Gas re CO responses
Council meeting
4 Department Head meeting
TAPP-C
11 TAPP-C
15 Met with a property owner re a fire inspection problem in conjunction with
The Deputy Chief and a representative form the Fire Marshal's Office.
TAPP-C
16 Fire investigation
17 Met with the Chairman of the Fire Committee
19 Updated information re Otterwood Tire for the hearing Dec. 22,1997
22 Attended Otterwood hearing and got a clean up order.
23 TAPP-C
25
s
DEPU'T'Y F110; CIIIEF S ACTIVITY REPORT
In addition to regular administrative duties and emergency responses the
following is a list of activities performed by the Deputy Fire Chief:
November
3 Fire Committee
4 Fire ComudUee Meeting Minutes
11 Presentation Department Wreath at Cenotaph
13 &14 Public Life and Fire Safety Educator's Conference
(5 th Annual) City of Toronto
15 Assist Kiwanis Santa Claus Parade
18 Demonstrate 1969 Ford Aerial to prospective buyer
20 Fire Inspection Itecords Computer Training at Crisys
24 P.C. McCoy re: ]Usk Waley
Baby Sitters Course
26 Court - Sentencing
27 Department Training
28 Small Woudersllayeare- Children, Teachers, and Mollis -Station visit
and Fire Safety
December
i ♦ Fire Safety Planning with Department Managers and Team
Leaders at Maple Manor
♦ Hosted an Information Meeting with Union Gas Officials
and Fire Committee re: Carbon Monoxide Response.
Note: Mr. Tom Marriot and Mr. Dave Dudley expressed
much support for the Tillsonburg Fire Department's
Protocol Response. Also in attendance was Mr. R.
Finneniore, Fire Protection Advisor with the Office of the
!Fire Marshal
♦ Attended Innaugral Meeting of Town Council
2 Payroll / Volunteers i 26
FIRE 12/97 -.
DEPUTY pg. 2 12/97
4 Department Training
5 Media Scrum / Recommendations for Christmas Fire Safety &
Changes from the new Fire Code a Regulation made under the
(new as a result of Bill 84) Fire Protection and Prevention Act
(FPPA , S.O.1997, c.4 / 0. Reg 388/97)
9 Station Tour and Presentation for Springford Cubs (evening)
11 Department Training
12 Payroll / Volunteers
15 Meeting with Avestel Credit Union re: AlarmedforLifePartnership
Meeting with Owner of Maple Manor, Chief Eden, and Mr IL
Finnemore U.F.M. re: Fire Safety Concerns
16 Officer's Meeting followed by a Staff Meeting
17 Meeting with Chairman Leachman
Training Avestel Staff AlarwedforLife
19 Testing audibility of Fire alarm bells at Non -Profit Building 53
Queen Street
22 & 23 Arson Investigation and Charge
23 Meeting with Chairman Leachman re: Agenda
31 Assist Rotary Club with New Year's Festivities
25 Dec 97
&1 Jan 98 Attended Fire calls on both Christmas Day and New Years Day
DUM ceigs AcnVM PJMXr
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27
House of Commons
Chambre des communes
OTTAWA KIAOA6
Official Opposition
National Unity
Attention: The Council
Greetings:
Opposition off cielle
Unity rationale
O T T A W A, 18 November 1997
Congratulations to you upon your election or re-election to sit on your municipality's council.
This is an accomplishment which carries with it the challenge of serving as a member of "the
first order of government" -- the government closest to the people.
Recently, I have sent a series of letters to all municipal councils in Canada and letters to each of
the Premiers related to national unity and "the Calgary declaration" as well as the role of
municipalities and their leaders in this debate.
If you would care for a copy of my letter to the Premiers or a copy of the "Framework" and
"Guidelines," please contact me at the address above or at the phone numbers below.
Enclosed with this are three sample resolutions for your consideration and possible use.
Resolution #1 attempts to set out what Canada is, who Canadians are and what they care about.
Resolution #2 takes the principle that the government closest to the people and capable should
carry out programs and services for the people to whom it is responsible -- also known as "the
principle of subsidiarity." There is much talk of "devolution of powers" or transfer of powers
from the federal government to the provincial governments, but not enough about "devolution"
or transfer of powers from the provincial governments to municipal governments. This
resolution attempts to remedy this.
Resolution #3, included for your information, is one produced by the executive committee of the
Federation of Canadian Municipalities when it met in Yellowknife on September 3-8, 1997.
I hope you'll consider these or similar resolutions and which might be worthy of your support.
Un copie de cette lettre en francais est disposable sur demande.
Sincerely,
Inky Mark, M.P. (Dauphin --Swan River)
Deputy Critic, National Unity -- Municipalities
enclosure: one (1)
IM:rek d 28
Tel: (613) 992-3176
Fax: (613) 992-0930
Resolution #1:
WHEREAS Canada is a federal union of provinces and territories;
WHEREAS Canadians desire a balanced federation whose provinces and citizens enjoy equal status before the
constitution and laws of Canada;
WHEREAS a majority of Canadians nationally and in each province and territory desire a country with
• better jobs,
• brighter prospects for their children,
0 better health care,
more responsive and more efficient government services,
• lower taxes,
• greater individual freedom, and
• more open and accountable governmental institutions;
WHEREAS Canadians desire a conclusion to the conflict inherent to discussions regarding Canada's national
unity;
WHEREAS Canada is the country most Canadians nationally and in every province and territory of Canada
aspire to build;
RESOLVED /MOVED,
That, in the opinion of the (City/Town/VillageJMunicipality of ), the Governments of Canada and of
the provinces should pursue only policies and legislation which express the aspirations of Canadians to build a
better Canada, more equal and united, from sea to sea.
Resolution #2:
WHEREAS Section 92 of the Constitution Act,1867 enumerates "Municipal Institutions" as within the
jurisdiction of provinces of Canada;
WHEREAS municipalities participate in Confederation as "the first level of government" in Canada, the level of
government closest to the citizens and residents of Canada;
RESOLVED /MOVED,
That, in the opinion of the Council of the (Chy/TownlVillage/Municipality of ), any re -balancing of
powers among the federal andprovincial governments should be guided by the principle that authority should
most properly reside with that level of government closest to the people which has the best ability to meet the
needs of citizens.
Resolution #3:
WHEREAS municipal governments are major public agents for providing services, programs, and facilities to
maintain and enhance the quality of life for all Canadians, and
WHEREAS municipal governments require the powers to provide good government and services to local
residents now and in the future;
BE IT RESOL PED that every municipal government will, by way of provinciaUterritorial legislation and eventual
amendments to the Canadian constitution,
1. be an order of government
2. be autonomous
3. act on every matter within its financial competence that is not expressly excluded from its responsibility
4. have adequate powers and fmancial and legal resources
(a) to ensure good government and services locally,
(b) to meet existing and future community needs,
(c) to apply creative, innovative and entrepreneurial solutions,
(d) which cannot be altered unilaterally by other orders of government
S. require other orders of government to comply with the municipal governments' validly exercised authority
6. have access to alternative dispute resolution mechanisms to resolve harmoniously disputes with other orders of
government through out-of-court facilities
7. be accessible, democratic and accountable-
IM:rek
29
rim
Top
rwnshi o
DELHI
P.O. Box 182 • 183 Main Street • Delhi, Ontario CANADA N4B 2W9
Tel: (519) 582-2100 Fax: (519) 582-4571
December 182 1997
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
Dear Sir/Madam:
^G
OF
IFIL
BSE #. . " J �r
Please be advised that at their meeting held November 6, 1997, Council adopted Resolution No. 2,
a copy of which is attached.
Should you require any further information or clarification please do not hesitate to contact the
undersigned.
Yours truly,
Betteanne M. Cadman, CMC CMO
Clerk
BMC/sh
Attachment
30
of THF TO
Township o =
DELHI
P.O. Box 182 a 183 Main Street * Delhi, Ontario CANADA N4B 2W9 1 �a
Tel: (519) 582-2100 Fax: (519) 582-4571
COUNCIL/e6
MOVED BY:
SECONDED B
DATE: __ November 6, 1997
NO.: a
WHEREAS the freedom of choice regarding tobacco smoking in a
privately owned business is being unfairly curtailed by the strict
and unnecessary enforcement of the Regulatory Tobacco Act;
BE IT RESOLVED THAT the Council of the Township of Delhi request
that the Province of Ontario amend or revise the Regulatory Tobacco
Act to allow municipalities within the tobacco producing counties
of Brant, Elgin and Oxford and within the Region of Haldimand-
Norfolk to determine the appropriate level of policing of the
regulated "No Smoking" protocol and to enforce it as they see fit;
AND FURTHER THAT privately owned businesses who produce or process
tobacco and/or whose businesses service or supply the tobacco
industry, and reside within the above designated areas be exempt
from posting the regulation "No Smoking" signs and be allowed
proprietary discretion on tobacco use within their establishment;
AND FURTHER THAT the use of legal tobacco produced, as used by
adults, be allowed in businesses who produce or process tobacco
and/or whose business service or supply the tobacco industry within
the above designed areas without fear of penalty or fines to their
clients or staff and local members of provincial parliament of the
affected municipalities;
AND THAT this resolution be circulated to all municipalities within
the above designated area.
CARRIED: �.
31
81/87/98 88:11:85 EST; ASSEEIATION OF?-> Q.EBK-Tillsanhurg T Page 882
JAN -06-98 TUE 01:41 PH ALIO FAX NO. 4169716191 P. 01/01
A
TOWNSHIP OF COL19ORNE
11
(MRS.) JUDYA KAY
aEWWMMUFAM R.R.3,
t3MERICH. ONM90
pON eM1TH
Rojo $Wwwamomr NrA 3Y2
40
510-6524460--Ofte
6leaw 81 — aromas
BID -624-1961 —Faeskrdle
January 6,1998
To: Members of Council
From: (Mrs.) Judy Kay, Clerk -Treasurer
The following resolution was passed by the Cmmcil of the Township of
Colborne dwin8 their regular meeting held on December 16, 1997, which is
fowl m*d for your cowdemban and request for support.
Thank you
0674/97 MOVED: B. Vapg = SECONDED: D. Fines
WHEREAS there has been growing awareness and concern related to
the contamination of ground water caused by E -Coli bacteria;
AND WTIERBAS there has been a deteriortion ire the quality of lake
water along the shore of Lake Huron;
AND VMREAS the contaminates in the watar, caused by the E -Coli
bwWria, ane causing health concerns for the inhabitants of the o,m muwtl
AND WIMIMAS there has been documentation gathered, by various
Parties, on the matter of contamination of water caused by E -Coli bacteria
and the associmtcd problem with same;
AND WIdEEREAS the Ministry of the Enwonment and Energy has
limited staff resources which cannot respond immediately to all cases where
contamination may be oceutriag, whether it be by way of intensive
operations or o1heiwisc;
NOW SORE HE IT RESOLVED that the Corporation of the
Township of Colborne hereby advises the Province of Ontario that the
municipality is com ued with the reported problems caused by B -Coli
bacteria contamination along the Lakeshore areas and further that the
Township of Colborne hareby requests dw the Prd&ce of Ontario provide
adequate resources to carry out a thorough imvestigRUOU of all associated
m8tt"s related to E -Coli bacteria contamination sad f niher that the
Province provltde initiatives to effaetively deal with this issue;
AND THAT this resolution be forwarded to Pnamier Michael Harris,
the Minister of Agriculture, Food and Rural Affairs, the Minister of
Environment and Energy and Helen Johns, MPP, Hum;
AND FURTHER that this resolution be drealated to all rural
mu *41alities in the Province of Ontario urging them to Contact the
Wate BdWstcrs, Pram ier Michael Harris and their local MPP's
indicating their support for this resolution.
DZSPOSMON: Motion Carried
32
SPECIAL MEETING OF MEMBERS
FEBRUARY 6, 1998
OFFICIAL VOTING DELEGATES' ACCREDITATION FORM
The following information is being supplied to you in connection with the Special Meeting of
Members of the Association of Municipalities of Ontario, to be held in the Canadian Room of
the Royal York Hotel, 100 Front Street West, Toronto, at 9:30 a.m. on February 6, 1998.
This form is provided to your Council for the purpose of registering its voting delegates for the
meeting. In this regard, we request that you observe the following procedures:
1. To qualify for your allotted number of voting delegates, your 1998 membership fees must
have been paid and/or the municipality must have been a member of AMO in 1997. Where
a new municipality has been created through amalgamation, that municipality will be
considered to have been an AMO member in 1997 if at least 50% of the municipalities
making up the new municipality were AMO members in 1997.
2. Voting delegates must be appointed by council resolution and the registration form must be
certified by the Clerk of your municipality.
3. In the event of a change in the council appointment of voting delegates, the changes must be
submitted by certified notice.
4. A voting delegate shall have one vote only.
5. Please complete the attached Voting Registration Form and return to the Association offices
as quickly as possible.
DEADLINE DATE FOR REGISTRATION OF VOTING DELEGATES:
anuary 30,1998
PLEASE NOTE:
In addition to the schedule set out on the reverse side, all members of the AMO Board of Directors
are granted a voting privilege by virtue of holding office on the Board. These voting privileges are
in addition to the allotment granted to their own municipality.
33
s
Association of
Municipalities
of Ontario
SPECIAL MEETING OF MEMBERS
FEBRUARY 6, 1998
OFFICIAL VOTING DELEGATES' REGISTRATION FORM
MUNICIPALITY:
POPULATION:
NAME (please print)
1.
2.
3.
4.
5.
6.
7.
8.
TITLE
Date Certified - Signature/Title
PLEASE RETURN TO THE AMO OFFICES
Deadline: January 30,1998
FAX: (416) 971-6191
393 University Ave., Suite 1701 Toronto, ON M5G 1 E6 , 3 4
tel: (416) 971-9856 • fax: (416) 971-6191 • email: amo@amo.municom.com
s
SCHEDULE OF VOTING DELEGATES
Member Municipalities
POPULATION
Under 5,000
5,000 to
14,999
15,000 to
49,999
50,000 to
99,999
100,000 to
199,999
200,000 to
349,999
Over 350,000
NUMBER OF VOTING DELEGATES
2
3
4
5
6
7
8
Counties, Metropolitan, Regional and District Member Municipalities
POPULATION
0 to 49,999
50,000 to 100,000
Over 100,000
NUMBER OF VOTING DELEGATES
2
3
4
Territorial district municipal associations shall each be entitled to one voting delegate.
35
OUR FILE:
5L Corporation OIL
COUNTY OF OXFORD
DEPARTMENT OF PLANNING AND DEVELOPMENT
P. O. Box 397, Court House, Woodstock ON N4S 7Y3
CO. 9-21-180
January 6, 1998
Mr. Dave Morris
Clerk -Administrator
Town of Tillsonburg
Municipal Offices
200 Broadway, 2nd Floor
Tillsonburg, On N4G 5A7
Dear Mr. Morris:
RE: Lifting of Part Lot Control
Hickory Hills Developments Inc.
Fax: (519) 537-3024
(519) 539-1271
Annex (519) 539-0930
d •~ K
Lot 48, Reg. Plan 41M-86; Parts 1-28, 41R-6076'-- -�•.
Town of Tillsonburg ~`
Please find enclosed an application received from Hickory Hills Developments Inc. reque ha art
Lot Control be lifted from Lot 48, Plan 41M-86, Parts 1 to 28 (inclusive) on Reference Plan 41R- 076, in
the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to allow each unit
of a multiple -attached (townhouse) dwelling block to be deeded to separate owners. To date, there have
been five clusters of townhouses constructed on the northern portion of Jackson Court. Part -lot control by-
laws have already been passed by Oxford County Council for this built-up area to permit each dwelling
unit to be deeded to separate owners. The applicant has now applied for exemption from part -lot control
for the remaining southern portion of Jackson Court.
It has been the practice of this Department to request a copy of a resolution from the Council of the local
municipality indicating its support for any application for the lifting of Part Lot Control. It would be
appreciated if you could bring this matter to the attention of Town Council at its January 12, 1998 Council
meeting. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this
application, should be in the form of a recommendation to Oxford County Council stating that:
"that the lands consisting of Lot 48, Registered Plan 41M-86, Parts I to 28 (incl.) on Reference
Plan 41R-6076, Town of Tillsonburg, be exempted from Part Lot Control and that the County be
requested to enact the necessary exempting by-law as well as entering into a standard Part Lot
Control Agreement with the applicant. "
We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that
the proposed lots are in compliance with the appropriate Zone Provisions of the Town of Tillsonburg.
Oxford County Public Health & Planning Committee will consider the application on January 8, 1998 and
County Council will consider the By -Law to lift part lot control on January 14, 1998.
If you have any questions, please do not hesitate to contact our office.
/wr
Encl.
P.C. Mr. Ian Linton
*Plaer
-It
r4t.t,.C'lP, 'RP
36
Co. q-07/- /So
Rac• d: Dec 0/97
APPLICATION FOR EXEMPTION FROM PART LOT CONTROL
The undersigned hereby requests the County of Oxford to consider an
application for exemption from Part Lot Control pursuant to Section
49(7) of the Planning Act on the lands hereinafter described.
1. PURPOSE OF APPLICATION (Please check appropriate box)
F1
Minor redesign to lots or blocks in a Registered Plan
of Subdivision
F] Sale of part lots created through road widening
Creation of Individual lot(s) for semi-detached and row
❑ houses
Creation of servicing easements In a Registered Plan
Long-term leases for stores In a shopping centre on a
F] Registered Plan
% Other
Describe sale of townhouse units An Hickory Hills development.
2a) APPLICANT'S NAME Hickory Hills Developments Inc.
c/o Gibson, Linton, Toth, Campbell & Bennett
APPLICANT'S ADDRESS 36 Broadway, P. 0. Box 5,
Tillsonburg, Ontario N4G 4H3
TELEPHONE NUMBER (519) 842-3658
2b) Registered Owner (if other than applicant)
Owner's Address
Telephone Number
2c) List of any mortgage, charge or encumbrance on the property.
Name MICC Properties Inc.
Address _11 Church Street, Su' 700, Toronto, Ontario MSE 1w1
2d) Location of Subject Land
Lot Number(s) 48 Plan No. 41M-86 Yr. Plan RegIstered 1987
Part Number(s) 1-28 Reference Plan 41R- 6076
Street Address ( i f any) Jackson Court
The subject land Is located on the side of the Street
lying between Street and Street.
31
Application for
Exemption from Part Lot Control
2e) Specific Indication of uses of land and buildings
single family residential
2f) Official Plan Designation
residential
Zoning R3-13
Page 2
3.' Site Information: (attach separate sheet if more than one lot)
Lot Frontage See reference plan
Lot Depth
Lot Area
Lot Coverage
Front Yard
Rear Yard
Interior Side Yard
Exterior Side Yard
(corner lot)
Landscaped Open Space M
No. of Parking Spaces
Width of Planting Strip
Driveway Width
Application for
Exemption from Part Lot Control
4. Other (specify)
Dated this &'t.`
day of
-February-- December 19 97
Page 3
HICKORY HILLS DEVELOPMENTS INC.
by its i it Gibso intoe, Toth,
Campb 1-b enn t
Per
:rzu or��tuire
Si of Applicant
1 , . Ian Redford Linton ' of the
Town
of Tillsonburg In the County of Oxford, Solicitor
DO SOLEMNLY DECLARE THAT: I am the solicitor for Hickory Hills Developments Inc.
All of the statements contained In this application are true and
I make this solemn declaration conscientiously believing It to
be true and knowing that It Is of the same force and effect as
If made under Oath and by virtue of the Canada Evidence Act.
DECLARED before me at the Town
of Tillsonburg In the
County of Oxford
December
this �r`C day of19 97
A Commissioner, Etc.
MARSHA LYNN VOLKAERT, a Commissioner, etc., I►
County of oxford, for Gibson, Linton, Toth, CampbeA &
Bennett, Barristers and Solicitors.
Expires February 9. 1999.
39
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AREA - _
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JACKSON COURT 0
4JFK-4670
(15.20 WIDE REGISTERED PLAN 41M-86)
SURVEYOR'S REAL PROPERTY R,
PLAN OF
PART OF LOT 48
REGISTERED PLAN 41 M-86
TOWN OF 11LLSONBURG
COUNTY OF OXFORD
o s 10
SCALE — 1: 250
METRIC SHOWNDISTANCES HRE IN BE CONVERTEDTO FEET DIVIDING BY 0.3048
ES A
KIM HUSTED SURVEYING LTD.
REPORT SUMMARY(TO BE READ IN CONJUNCTION WITH F
REGISTERED EASEMENTS AND/OR RIGHTS-OF-WAY: PARTS i TO 4 IN
�0 SUBJECT TO AN EASEMENT IN FAVOUR OF UNION GAS UI
IN LT62003
COMPLIANCE WITH MUNICIPAL OFFICIAL PLANS AND
ZONING BY-LAWS: NOT CERTIFIED BY THIS REPORT
ADDITIONAL REMARKS: PROPERTY DESCRIPTION. PART OF LOT 48, RE
�� f! 0 41M-86, DESIGNATED AS PARTS 1, 2. 3 AND
IL f PLAN 41R-6076 . SUBJECT TO EASEMENT AS
N/� X11CJ 0119 f1 - THIS REPORT COMPRISES PART OF P.I.N. 00033-0195.
50^ N - BUILDING TIES ARE MEASURED TO THE EXTERIOR FACE OF CONCRE
PART $ THIS SURVEYOR'S REAL PROPERTY REPORT HAS BEEN F
HICKORY HILLS DEVELOPMENTS INC.
AND THE UNDERSIGNED ACCEPTS NO RESPONSIBILITY
FOR USE BY OTHERS
`.5$ll SURVEYOR'S CERTIFICATE
�0 I CERTIFY THAT
w (1) - THIS SURVEY AND PLAN ARE CORRECT AND IN ACCORDANCE M
THE SURVEYS ACT. THE SURVEYORS ACT AND THE LAND TITLE
* REGULATIONS MADE UNDER THEM
•8 'a,
a
N (2) - THIS SURVEY WAS COMPLETED ON A5thOF DE BEz
D_E_C_E_MB_E_R 9 1997' ----_--
IL `, DATE KIM S. HUSTARIO LAND Sl
THIS REPORT CAN BE UPDATED BY KIM HUSTED SURVE`-
m �
HOWEVER NO ADDITIONAL PRINTS OF THIS ORIGINAL
�? REPORT WILL BE ISSUED SUBSEQUENT TO THE DATE
OF CERTIFICATION
NOTES
(1) - BEARINGS ARE ASTRONOMIC AND ARE REFERRED TO THE NORTI
OF JACKSON COUT AS SHOWN ON DEPOSITED PLAN 41R-6076
BEARING OF N 60' 12' W .
LEGEND SF
■ DENOTES SURVEY MONUMENT FOUND
O DENOTES SURVEY MONUMENT SET 'THIS IS
98 DENOTES STANDARD IRON BAR AN OR104
IB DENOTES IRON BAR UNG
RIB DENOTES ROUND IRON BAR EMBOSS£
MAT) DENOTES WITNESS Sfll
V7 2T7)) DENOTES J.F.WESTON O.L.S. ,
1582) DENOTES KIM HUSTED SURVEYING LTD.
t
ti TILLSONBURG TRI OUDIT 1 z
ACRICULT URAL Sid IEETY
1 P.0. BOX 40 1
'.�:•!v : i ii T iLLi+O TB {{ Aii ( !
N4G' 4H3
PHONE: 1 -•sig -84;2-.5 g64 FA i -51 9 -az:. -2, Z 4
December ICI. 199 t
-D.We Morris - Clerk Administrator
Town of TillsonburQ
Hu iioipal 0 ffic as
2nd Floor
200 Broa iia Y F-p'rreet
ss s,3tr.a a1
ON
N4GO 5J A7
e -1r : ZtVp,:
elease i Ind-sncloslad a -� s '�y of the 1,; 111st44n bu. £i
L�
�,i-C, griculturai Socletle� -Auditors r
the 11997 Fiscal year.
Iso finrl enclosed a copy of the Aoriorltura'Societies
Bail het :br 1998 {-alor 4i h a ;iso, of tAhe 1993 fc ar to of
Directors ap=; the Execu-tive.
7n3 Li`: �iiiS deet ;vita your z7i =�i fnit� ;':{.3
ir+Ot n4: � �_�e tJion , '.?ie � c '! to onVe he
f airboard Of"Ic am a i-' all on any `t`_laesdat, `oma -. _ � -etm1
s:':�t�pm. The ;Shone -number is 5,pi9-8 '2-596 or you can
:tel the of Is'l- .e at .519-84�:-X624.
T 3ankyou in advance.
lea=ire a Herry Christmas and a stye and happy New Yeas,.
ou: s t'.ruiL►',
&
Willicam ume - Pres.
Ll� _;& r i Q Tim- C. ounty lora '•JVS} ety
"For Bigger and Setter :airs"
43
a
FAIR:
TILLSONBURG TRI -COUNTY
AGRICULTURAL SOCIETY
PROPOSED BUDGET FOR 1997-1998
INCOME
SUBTOTAL
f
$48,462.14
$50,300.00
1997
1998
Donations
$5965.40
$7000.00
Special Sponsorship
3712.00
3700.00
Commercial Rental
3111.20
3200.00
Food Booth
6916.43
7000.00
Gate Receipts
12635.49
13000.00
Midway Receipts
6838.68
7000.00
Entry Fees
3191.41
2000.00
Memberships
770.00
700.00
Grants
4042.53
4000.00
Annual Banquet
1279.00
700.00
Harness Racing
2000.00
SUBTOTAL
f
$48,462.14
$50,300.00
SUBTOTAL
$ 9151.27
45
$ 7400.00
1999
199®
SUBTOTAL CARRIED FORWARD
$48,462.14
$50,300.00
VICTORIA DAY:
Donations
$ 2877.36
Special Sponsor
.00
Commercial Rental
100.00
(Craft Show, Flea Market
Sausage Fest)
3400.00
Beer Garden
1000.00
Harness Racing - 2pm
1000.00
Fireworks
.00
Food Booth
2461.11
2000.00
Gate Receipts
3712.80
.00
SUBTOTAL
$ 9151.27
45
$ 7400.00
SUBTOTAL $13,612.74
GRAND TOTAL $71,226.15
LOTTERY PROJECTION FOR 1998
GRAND TOTAL WITH LOTTERY PROJECTION INCLUDED
46
$ 8400.00
$66,200.00
8075.00
$74,275.00
1997
1998
SUBTOTAL CARRIED FORWARD
$57,613.41
$57,700.00
OTHER ACTIVITIES:
Donations
1512.40
3900.00
Special Sponsors
.00
Commercial Rental
4771.15
Storage
.00
Food Booth
2373.40
(Truck Nationals)
2400.00
GST Collected
2181.69
2100.00
Miscellaneous
1144.10
.00
Loans
1300.00
.00
Rebates
.00
.00
Prepaid 1997 Memberships
.00
Prepaid 1998 Memberships
330.00
SUBTOTAL $13,612.74
GRAND TOTAL $71,226.15
LOTTERY PROJECTION FOR 1998
GRAND TOTAL WITH LOTTERY PROJECTION INCLUDED
46
$ 8400.00
$66,200.00
8075.00
$74,275.00
EXPENSES
SUBTOTAL
$47837.49
1 47
$45400.00
1997
1998
FAIR:
Entertainment
$ 8526.10
$ 8600.00
Advertis/Prize Book/Posters
6704.15
6500.00
Sound/Electrical hookup
2787.08
2800.00
Food Supplies
5512.93
5000.00
Security/Gates
2570.00
2500.00
Utilities (water/gas/rental/hydro)
5847.88
6000.00
Insurance
1406.00
1400.00
Miscellaneous (copies/toner/monitor)
694.45
700.00
Trophies/Prize money/Ribbons
10819.45
10000.00
Judges
1272.00
1000.00
Banquet
1697.45
700.00
SUBTOTAL
$47837.49
1 47
$45400.00
1997 1998
SUBTOTAL CARRIED $47837.49 $45400.00
VICTORIA DAY:
Entertainment 6170.34 2200.00
Advertis/Prize Book/Posters 1854.56 1500.00
Sound/Electrical hookup 273.60 275.00
Food supplies 922.86 400.00
Security/Gates 200.00 500.00
Utilities (Water/gas/hydro) 558.68 600.00
Insurance 250.00 250.00
Miscellaneous .00 .00
SUBTOTAL
$10230.04
•
$ 5725.00
49
1997
1998
NUSTOTAL OARRINO FORWARD
OPERATIONAL:
Food Booth
734.05
750.00
Utilities (Gas/Phone)
2391.15
2400.00
Insurance
54.00
1600.00
Office Supplies/Copier
1806.43
2000.00
Mtce/Building repairs
993.72
1000.00
Bank Charges
281.67
500.00
Conference/Assoc. Fees)
969.53
1000.00
Loan Repayment/Lease
3076.00
1200.00
Capital Project
5700.00
1000.00
GST Paid
3840.68
10000.00
Miscellaneous
822.13
1000.00
Audit
160.00
700.00
Wages
2922.12
.00
SUBTOTAL
$23751.67
$23150.00
SUB GRAND TOTAL
$81819.20
PLUS GST
9000.00
PLUS OVERDRAFT
7500.00
GRAND TOTAL
$98319.20
$74275.00
49
TILLSONBURG TRI -COUNTY AGRICULTURAL SOCIETY
LIST OF DIRECTORS
1997-1998
PAST PRESIDENT
STAN GRABSTAS
11 JOSEPH ST.
842-3375 (H)
TILLSONBURG N4G 1H9
842-6494 (0)
842-9906 (F)
PRESIDENT
BILL HUME
40 TILLSON AVE
842-7111 (H)
TILLSONBURG N4G 2Z8
842-5964 (0)
842-5029 (H FX)
842-2624 (OFF. F)
1st VICE PRESIDENT
MILT CHESTERMAN
P.O. BOX 572
842-8145 (H)
TILLSONBURG N4G 4J1
842-5977 (0)
842-9228 (F)
2nd VICE PRESIDENT
RICK ESSELTINE
9 ARBOUR LANE
688-3842 (H)
TILLSONBURG N4G 1K3
3rd VICE PRESIDENT
JIM COLWELL
ST. PATRICK STREET
586-2177 (H)
WALSINGHAM NOE IMO
SECRETARY
TERRY HUME
40 TILLSON AVE
842-7111 (H)
TILLSONBURG N4G 2Z8
842-5964 (0)
842-2624 (OFF.F)
842-5029 (H FX)
TREASURER
IRMA PRIESTER
R.R.41 BROWNSVILLE
877-2780 (H)
NOL 1C0
842-5964 (0)
TILLSONBURG TRI -COUNTY
AGRICULTURAL SOCIETY
ADDRESS:
P.O. BOX 43
45 HARDY AVENUE
TILLSONBURG, ON
N4G 4H3
PHONE: 842-5964
FAX: 842-2624
HOMECRAFT DIVISION
PRESIDENT
MARY JANE KEKES
166 ROLPH STREET
842-6243 (H)
TILLSONBURG N4G 3Z3
PAST PRESIDENT
BETH BOUGHNER
54 BROCK STREET
842-4959 (H)
TILLSONBURG N4G 2A5
SEC./TREASURER
BONNIE SITTS
A-177 BROADWAY
842-9809 (H)i
5o TILLSONBURG N4G 3P9
688-0904 (0)
1997-98
BOARD OF DIRECTORS
TO THE TILLSONBURG TRI -COUNTY AGRICULTURAL SOCIETY
AITKEN, BARB
1-519-586-3340
R.R.#1
ST. WILLIAMS NOE 1PO
BOUGHNER, BETH
842-4959
54 BROCK STREET
TILLSONBURG N4G 2A5
BOUGHNER, WILF-DISTRICT
#7 PRES.
54 BROCK STREET
O.A.A.S.
842-4959
TILLSONBURG N4G 2A5
CAUGHILL, ROSS
842-5348
R.R.#2
TILLSONBURG N4G 4G7
ILENE CHESTERMAN
842-8145
P.O. BOX 572
TILLSONBURG N4G 4J1
COLPAERT, MARYANNE
842-7556
LISGAR AVE
TILLSONBURG N4G
COLWELL, DIANNE
1-519-586-2177
ST. PATRICK ST
WALSINGHAM NOE IMO
DECAP, JIM
875-4515
R.R. 41
COURTLAND NOE 1GO
GREEN, GORD
688-1201
5A VERNA DRIVE
TILLSONBURG N4G 2N1
PETTMAN, CHARLES
842-4357
R.R. #7
TILLSONBURG N4G 4H1
PETTMAN, DUANE
842-4357
R.R.#7
TILLSONBURG N4G 4H1
PHIPPS, MARK
842-2832
R.R.43
TILLSONBURG N4G 4G8
PIHOKKER, LESLIE
1-519-866-3496
R.R.44
AYLMER N5H 2R3
PURDY, ROB
688-2083
R.R. #1
COURTLAND NOJ IEO
SMITH, DOREEN
1-519-586-2083
ST. WILLIAMS NOE 1MO
WILKENS, DAN
842-8990
48 PINE STREET
TILLSONBURG 1L4
1997-98
TILLSONBURG TRI -COUNTY AGRICULTURAL SOCIETY
FAIR AMBASSADOR
KAREY FAW
1-519-586-7066
R.R. #3
PORT ROWAN NOE IMO
51
Is
Tillsonburg & District
Multi -Service Centre
Telephone (519) 842-9007
Fax (519) 842-4727 40 Brock St. W., Tillsonburg, Ont. N4G 2A2
Tuesday, December 23, 1997
TCWN11 OF T!LLSON SORG
EC V
FILE #
REFERRED TO
Town of Tillsonburg, Mayor, Town Councillors and Staff
200 Broadway Street
2nd Level
TILLSONBURG, ON N4G 5A7
This letter is to inform you that tickets to the Tillsonburg & District Multi -Service Centre
2nd Annual Dinner and Elimination Draw will be available on Monday, December 29,
1997. We would like you to have an early opportunity to select your table for the February
21, 1998 event. The ticket price which includes your meal (roast beef), entertainment by
Yuk Yuk's, and a chance at several cash prizes including the $1000.00 grand prize has
remained at $40.00 per person. The 38 tables are all set for eight and we suggest that you
buy a full table although that is not mandatory.
The seating plan is available at the Multi -Service Centre and you may select your table(s)
when you purchase your tickets at the front counter. A member of our sales team will be in
contact with you soon to answer any questions you may have and of course to urge you to
support this event which in turn supports your Multi -Service Centre. We look forward to
your participation and we promise to cure your winter "blahs" and send you home laughing.
T hank you for your support last yeur and we look forward to your participation in 1998.
Sincerely,
AV,4 P"&A
Jack Parker
Committee Chairperson
52
TILLSONBURG POLICE SERVICES BOARD
P.O. Box 386, Tilisonburg, Ontario N4G 4H8 Telephone (519) 842-6540
Fax: (519) 842-2190
Mr. Dave Morris, Clerk -Administrator
Town of Tillsonburg
2nd Floor, Town Centre Mall
200 Broadway
Tillsonburg, Ontario
N4G 5A7
Dear Mr. Morris:
January 4, 1998
TO" OF
I pj
FILE #
R CEFE. ,
HPIC-0 7-0
To
Enclosed please find a copy of Minutes of the General Meeting of Tillsonburg
Police Services Board held November 17, 1997 as well as a draft copy of the
Minutes of the General meeting held December 15, 1997 for your records.
Yours truly,
TILLSONBURG POLICE SERVICES BOARD
d
Diana Fleming, Secretary
53 fZ* 3
MINUTES
MEETING: GENERAL
TILLSONBURG POLICE SERVICES BOARD
PLACE: Tillsonburg Police Services Boardroom
DATE: Monday, November 17, 1997, 8:00 a.m.
PRESENT Board Members Mr. Walter Burton, Chair
Mr. Fred Lewis, Vice -Chair
Mayor Cam McKnight
Councillor Robert T. Smith
Dr. Larry Oehm
Chief Christopher Coles
Deputy Chief Perry Gosso
Diana Fleming, Secretary
By invitation Mr. John Arts, Treasurer, Town of Tillsonburg
Member of Press
AGENDA
DISCUSSION/OUTCOME
ACTION
ITEM
1
An Agenda was presented to the meeting
On motion made by Dr. Oehm,
for consideration.
seconded by Mr. Lewis and
unanimously carried, the Agenda
was adopted.
2
Minutes of a meeting held on October 20,
On motion made by Mr. Lewis,
1997 were presented to the meeting for
seconded by Dr. Oehm and
consideration. It was noted that there
unanimously carried, the Minutes
was an amendment to Item 5 B. on page 3
were approved as amended.
as follows: "On motion by Dr. Oehm,
seconded by Mr. Lewis...ff
3
Chief of Police Reports.
A. October, 1997 Accounts payable.
On motion made by Dr. Oehm,
Mr. Lewis inquired of the Chief
seconded by Mr. Lewis and
whether there were any specific
unanimously carried, the Accounts
items of a special or general nature
Payable for October, 1997 were
or otherwise that the Chief would
approved.
like to bring to the attention of
the Board and whether all items
included in the list are covered by
a contract or fall within the
budget. The Chief reported that he
was not aware of any.
54
s
Page 2
AGENDA
DISCUSSION/OUTCOME
ACTION
ITEM
3 cont'd
General discussion, including Page
36, Item D025 Danbrook Automotive;
Page 41, Item S571 Spectrum
Communications Ltd. - training
videos for in-house training;
B. No other reports
4
Outstanding Business from Previous
Meetings.
See revised Schedule.
5
New Business
No new business
6
General Correspondence
Circulated at meeting.
7
Adjournment
On motion made by Mr. Lewis,
seconded by Dr. Oehm and
unanimously carried, the meeting
adjourned at 8:30 a.m.
The meeting resumed at 10:00 a.m.
1
The Chief and Mr. Arts presented a
On motion made by Dr. Oehm,
report on the donations on behalf of the
seconded by Mr. Lewis and
Police Services to the funeral expenses
of Craig Carel. It
unanimously carried, the payment
was requested that
the adjustment amount of $805.60 be
of the adjustment amount of
$805.60 in relation to
approved to be paid from the Budget.
the
donations to the funeral expenses
of Craig Carel be approved.
The meeting then adjourned and the in -camera
meeting resumed.
Mr. Walter
Burton, Chair
Diana Fleming, Secretary
55
SCHEDULE OF OUTSTANDING ITEMS
FROM PREVIOUS GENERAL MEETINGS
November 17, 1997
Date
Item #
Person
Descri tion
Action Status
June
3A
Adequacy &
Ongoing.
16/97
Effectiveness
Standards
Oct.20/97
3D
Secretary
1997 annual
To arrange with Mr. Morris for a date
report
to present the 1997 report to the
Finance & Administration Committee.
56
f ,
E_ ►a -r MINUTES
MEETING: GENERAL
TILLSONBURG POLICE SERVICES BOARD
PLACE: Tillsonburg Police Services Boardroom
DATE: Monday, December 15, 1997, 8:00 a.m.
PRESENT Board Members Mr. Walter Burton, Chair
Mr. Fred Lewis, Vice -Chair
Mayor Cam McKnight
Councillor Robert T. Smith
Dr. Larry Oehm
Chief Christopher Coles
Deputy Chief Perry Gosso
Diana Fleming, Secretary
By invitation Mr. Sam Lamb, Town Councillor
Ms. Chris Rosehart, Town Councillor
Mr. Dave Beres, Town Councillor
Mr. Stephen Molnar, Town Councillor
Mr. Gail Leachman, Town Councillor
Mr. Dave Morris, Clerk -Administrator, Town of
Tillsonburg
Mr. John Arts, Treasurer, Town of Tillsonburg
Member of Press
AGENDA
ITEM
DISCUSSION/OUTCOME
ACTION
***
Welcome by Mayor McKnight
***
Opening remarks by Mr. Burton:
a thanking Council for the opportunity
to speak to council
• advising top priority - direction of
policing
• 4 areas of direction of consideration
- status quo, County policing,
Regional policing and OPP
• introduced Chief Coles to make
presentation
51
AGENDA
ITEM
10:00
1
K4
3
4
DISCUSSION/OUTCOME
Chief Coles presented report.
See Schedule attached.
General discussion and questions from
Councillors.
Members of Council, Mr. Morris, Mr. Arts
and Mr. Lewis left the meeting.
An Agenda was presented to the meeting
for consideration.
Minutes of a meeting held on
November 17, 1997 were presented to the
meeting for consideration.
Chief of Police Reports.
A. November, 1997 Accounts payable.
General discussion, including Page
27, Item J124 John Marsh Apartments;
Page 28, Item R370 Daniel Russell;
Page 30, Item T460 Tillsonburg Fire
Fighters Association.
B. Memo re resignation/replacement of
Heather Patterson
General discussion.
Outstanding Business from Previous
Meetings.
See revised Schedule.
58
Page 2
ACTION
On motion made by Dr. Oehm,
seconded by Mr. Smith and
unanimously carried, a request be
made to Town Council for a
resolution to proceed with an OPP
costing taking into consideration
local control, protection of
current employees, technology and
ability to return to status quo.
On motion made by Dr. Oehm,
seconded by Mr. Smith and
unanimously carried, the Agenda
was adopted.
On motion made by Mr. Smith,
seconded by Dr. Oehm and
unanimously carried, the Minutes
were approved.
On motion made by Dr. Oehm,
seconded by Mr. Smith and
unanimously carried, the Accounts
Payable for November, 1997 were
approved.
On motion made by Mayor McKnight,
seconded by Dr. Ohem and
unanimously carried the Chief is
authorized to hire a replacement
officer in connection with the
resignation of Constable Heather
Patterson.
Page 3
AGENDA
DISCUSSION/OUTCOME
ACTION
ITEM
5
New Business
A. Invoice of Mathews, Dinsdale &
On motion made by Mr. Smith,
Clark.
seconded by Dr. Oehm and
General discussion.
unanimously carried, the invoice
of Mathews, Dinsdale & Clark in
the sum of $916.45 be approved
for payment.
6
General Correspondence
Circulated at meeting.
7
Adjournment
The meeting adjourned at 10:10
a.m.
Mr. Walter Burton, Chair
Diana Fleming, Secretary
59
Schedule to the Minutes of a General Meeting of Tillsonburg Police Services Board
held on December 15, 1997
The Chief's report included the following areas:
• preliminary discussions
• personal financial implication
• careers involved
• public reaction
• ongoing amalgamation discussion
• 4 options
• Status quo
• Oxford County Policing
• Regional policing
• OPP
• Base documents
• Oxford County Study
• Compare cost of others
• Population - per capita cost - household(?)
Status Quo of the Police Services Board
Future
• aging police officers - average age 43, 20.7 years of service - within
8 years 50% eligible to retire
• shift strength - 4 (usually 3 or less)
• agency of first reponse - excellent response time
• major incidents - labour unrest - hostage - Tru Team, Identification -
K-9 - Containment
• criminal investigation - limited - 2 people in Criminal Investigations
• training issues - done on overtime (if classroom) - video
• see Oxford police study
• increase complement per population - but no increase in functionality
• technology needs upgrade - network system - graphic capability
Regional Policing
• Oxford -Elgin -Middlesex
• Haldimand-Norfolk-Elgin-Oxford
• Oxford-Brant-Haldimand-norfolk
• Issues - political will - full functionality - cost
OPP
• protocol for costing
• what does Tillsonburg want i.e. 24 hour service
• Community policing
• civilian v. uniform
• technology - dispatch fire/PUC etc. - per capita cost
• basic service - levl of patrol
• governance
• comparison of service - Tillsonburg v. Oxford County v. OPP - full
functionality
• what can Tillsonburg sell to OPP - building - i.e. other jurisdiction
utilization
• Association's involvement recommended
60
SCHEDULE OF OUTSTANDING ITEMS
FROM PREVIOUS GENERAL MEETINGS
November 17, 1997
Date
Item #
Person
Description
Action Status
June 16/97
3A
Adequacy &
Ongoing.
Effectiveness
Standards
Oct.20/97
3D
Secretary
1997 annual report
To arrange with Mr. Morris for a date to present the
1997 report to the Finance & Administration Committee. -
Date to be arranged with Mr. Morris one month before
report is ready for presentation.
61
LONG POINT REGION CONSERVATION AUTHORITY
Full Authority - Minutes
-i3vember 5, 1997
The Full Authority met in the Authority boardroom at 7:30 pm. All memberswere presentlexcept_-P DeCloet
and C. Van Paassen. Staff present were J. Oliver, P. Bravener, J. Robertson and
The Chairman called the meeting to order and welcomed ever._ He called for and received no disGlosuzes
of interest. Mr. Chanda reviewed the calendar of events for the month of November. J. Oliver reported that
P. DeCloet has agreed to attend the LBORP meeting in the absence of J. Petrie. It was noted that the
description "Teeterville Dam" was omitted from Motion A-61 and A-62.
MOTION A-65 - moved by R. Orth, seconded by J. Lester and carried that the minutes of the previous Full
Authority held October 1, 1997 be adopted as circulated.
Business arising:
The memorandum dated October 27. 1997 from W. Cridland regarding Erosion Control Proiects was
presented, reviewed and noted. Three landowner projects are being cancelled in 1997.
D. VanWynsberghe - $1,000
N. Tull - $1,000
J. Zekveld - $12000
The analysis summary shows a total of $8,000 approved of which $6,000 is expensed through the soil and
erosion budget with the remaining $2,400 through the Lower Big Otter Remedial Project funds.
S. Lamb reported the Town of Tillsophurg has no immediate concerns regarding Rock's Mill He advised they
want to be aonrised of any major changes. etc.
R. Orth noted he wants the authority to pursue making sure the hydro/heating costs associated with the two
tenant homes are being paid by the tenants starting in 1998 year round.
J. Lester made reference to the last paragraph of the October 16, 1997 finance minutes as being small based
on the length of discussion. P. Bravener noted items that were discussed were part of a memorandum along
with items that are related to draft budget preparation and all members had the memorandum.
P. Black requested more Wfornnation regarding the BMC Motion -29 for $5,000 to be withdrawn from reserves
for the bicentennial committee.
R. Orth expressed the opinion that he felt Motion BMC -34 could be controversial in light of the numerous
challenges that the municipalities will be faced with in 1998. Discussion followed with some members
expressing the same concerns and it was suggested the motion be tabled for separate discussion.
Discussion on marketing^engG erating more revenue; better signage; special events, etc. were all reviewed as
per the decision to reduce the fee schedule for day use entry at Backus C.A. J. Robertson expressed the
opinion that she feels the authority will see an increase in visitors to authority areas through the new
Conservation Alliance agreement.
r •
FULL AUTHORITY COMMTEE MEMBERS j 62
Larry Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester,
Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen 1
November 5, 199.7
It was noted a special Backus Management Committee meeting is scheduled in November which will include
the Chairman of Finance to discuss staffing and operational management of the Backus Complex.
MOTION A-66 - moved by S. Lamb, seconded by J. Miller and carried that the Authority approve the action
taken and accept the recommendations made as recorded in the minutes of the following meetings: exert
Motion BMC -34 of Backus Management Committee:
Resources Management Committee - October 8, 1997
Finance & Personnel Committee - October 16, 1997
Backus Management Committee - October 29, 1997
The Chairman called for further discussion regarding the suggestion to request the municipalities for separate
funding for day entry to Backus.
MOTION A-67 - moved by B. Courtnage, seconded by J. Petrie agd D A at motion BMC -34 be
4Wroved.
Correspondence:
• St. Williams Forest Station Transition Committee - advising interested organizations on up-to-date information
and a report on the "brainstorming" sessions along with an invitation to comment.
Richard & Jean Ivey - acknowledging that they have received the Authority up -date and noting the objective
to complete the work in the gallery for spring 1998. They advised they have increased the grant by $5,000
for a total of $35,000 in funding. They also reported that the Richard & Jean Ivey Fund is retiring.
MOTION A-68 - moved by P. Black, seconded by F. Sanderson and carried that + AUAari' expr�es 51ts
sincere thanks to the Richard & Jean Ivey Fund for the generous donation to the Third Century Education
Centre display project and for the Fund's strong support of LPRCA properties over the past twenty plus years.
Fill, Construction Applications:
B. Baskerville reviewed the application for fill and alteration to a waterway presented by A & W_ Didger.
The applicant is applyurg for three sites that require gporoval from LPRCA. B Baskerville reported the wort
associated with the requests is for a hod operation that is currently beim established. stablished. He advised neighbouring
landowners and other interested parties have expressed concerns about potential environmental impacts
regarding the handling of manure from such an operation. Mr. Baskerville explained that OMAF is currently
reviewing the proposal. Mr. Baskerville is recommendiag that the application be approved. Discussion
followed.
MOTION A-69 - moved by S. Lamb, seconded by J. Petrie and carried that Angelica and Walter Ottiger be
granted approval for the placement of fill and waterway alteration as outlined in application NO -5197.
Farewell violation - deferred to Committee of the Whole.
J. Oliver reported that he requested B. Baskerville to report to the board regarding the Dello Cemetery Co.
an 1� is on. B. Baskerville reported there was no staff report for the members to review but he wanted to
know what/how they felt if and when a complete application was put forth by the Delhi Cemetery Co. for fill
and alteration as it costs $200 for an application to be processed and the company maybe applying t_.o comalete
filling of the ravine.
FULL AUTHORITY COMMITTEE MEMBERS
Larry Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester, 63
2 Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen
November 5, 1997
Nor. Baskerville explained his position with respect to the authoritymandate, and the need for a proper design.
Discussion followed. It was noted that the Cemetery Company had received past erosion assistance. The
location of the area m* question was described. Members expressed views on the issue and agreed to stop and
viev��-tile site in question ifthey had the opportunity. B. Baskerville will convey concerns that were expressed
to the applicants prior to the submission of any application.
New Business:
A staff report on the no -till incentive program was presented by memorandum dated October 27, 1997 by W.
Cridland requesting funding be approved for Mr. Chrastina.
MOTION A-70 - moved by J. Csubak, seconded by B. Courtnage and carried that Mr. Joe Chrastina
of Norfolk) be approved for funding for 35 acres (a, $4, totalling $140 for land converted to "no -till"
he LBORP program.
MOTION A-71 - moved by R. Orth, seconded by J. Lester and carried that we do now enter Committee of
the Whole.
MOTION A-72 - moved by G. Backus, seconded by R. Orth and carried that the Committee do now rise.
It was recommended that a decision regarding the Farewell violation be deferred until such time that further
information is obtained from Ducks Unlimited regarding the most appropriate means of rig the situation.
The General Manager presented a descriptive slide show on the Rotary GSE Program that he was involved
in this past spring.
Larry Chanda
Chairman
-,1
Pam Bravener
Supervisor of Finance & Administration
FULL AUTHORITY COAD&U=E MEMBERS
Larry Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester,
Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen
3
TOWM OF TILL crrarkl Jnr;
LONG POINT REGION CONSERVATION AUTHO
FuU Authority - Minutes
F - .._.. Decemherj 1297
The Full Authority met at 7:30 pm in the authority boardroom. All mem-befs were pfesen� " exce-pt W.
Courtnage. Staff present included J. Oliver, P. Bravener, J. Robertson and B. Baskerville.
The Chairman call the meeting to order and welcomed everyone. He called for and received no disclosures
of interest. Mr. Chanda referred to the calendar of events/meetings for December. P. Black requested if the
nintees could be extended an invitation to attend the Christmas dinner which is beinar on
December 6th. P. Bravener agreed to check and see if the caterer would be able to accommodate the request
and if so the invitation would be extended to those appointees approved to date. J. Oliver explained that there
might not be enough members who would be elieibla to vote at the nnlanr cd Resnumes. Management
Committee meeting on I�cember 10th based on the status of the council approval and date of appointments.
The termination for Adirectors of the authorit paire on November 30th except for J. Petrie.
Mr. Oliver reported that some Resources Management Committee items were added to the Full Authority
ager la and he requested that any other items that required approval be recommended to be acted on by the
Finance & Personnel Committee on December 17th if they could not be held over until January 1998.
Members agreed. Members were also asked to consider a change of date for the Backus Management
mmittee meeting which is scheduled the same date as the Lee Brown WaterfbA it Commitree
meeting on December 16th. Members agreed to meet after the meeting to choose a date.
MOTION A-73 - moved by P. Black, seconded by F. Sanderson and carried that the minutes of the previous
meeting of the Full Authority held November 5, 1997 be adopted as circulated.
Review of Committee Minutes:
R. Orth requested the minutes from the Special Backus Management Committee held November 182 1997 be
reviewed in Committee of the Whole.
J.Le-ster provided a review of vacation request qW-forward policy. J. Oliver reported that it is very unlikely
khat the Deer Creek Washroom will be constructed in 1997 as the Health Unit has not changed theizposi on
re g the amount of Wdmd required. P. Bravener explained that this would mean S20,0001ess to be taken
from the 1997 reserve budget. Mr. Oliver advised he would be contacting P etk r re¢� ding the landsental
Lee if the Authority approved the recommendation fo FP -39.
MOTION A-74 - moved by P. DeCloet, seconded by P. Black and carried that the Authority approve the
action taken and accent the recommendations made as recorded in the minutes of the followin m - ting:
Finance & Personnel Committee - November 192 1997
rreslwndence:
B. Baskerville reviewed the correspondence from Conservation Ontario and the Department of Fisheries &
Oceans seeking direction from Conservation Authorities to act as the lead agencv for the delivery of the habitat
protection provisions of Section 35 of the Federal Fisheries Act. Conservation Ontario is interested in drafting
a eeneric agreement which CA's may sion based on a three level agreement and the exnertise of the CA- DFO
will provide information and training sessions for CA staff interested in participat M no cost). Conservation
Authorities may individually or jointly sign the agreement with neighbouring authorities. Discussion followed
FULL AUTHORITY COMIVIITTEE MEMBERS
Larry Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester,
Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen
65
December 3, 1997'
and members were concerned the Province was down loading a service on Conservation Authorities with no
cost recovery plus they felt the Federal DFO and hM should be working out the details. It was suggested
that the Chairman point out the concerns expressed at the next Conservation Ontario meeting-sr-heduled-for
December 8th as this is a topic on the agenda.
MOTION A-75 - moved by S. Lamb, seconded by J. Petrie and DEFEATED that inform
Conservation Ontario that the Authority may be interested in entering an agreement with the Department of
Fisheries and Oceans for the delivery of advisory services under Section 35 of the Federal Fisheries Act,
Ministry of Natural Resources - informing LPRCA of the recent action that has been taken bv P. Mnistm f
Natural Resources with respect to the Ministry's role in fish habitat management with the Federal Department
of Fisheries. MNR pointed out that they have incurred the full costs of carrying out this informal process for
the past eight years for the protection and management offish habitat with no transfer of resources to Ontario.
MNR as of September 15, 1997 will no longer be providing fish habitat mitigation advise on behalf of DFO
and DFO will have to
Federal Fisheries Act.
and enforcement of Section 35 of the
Conservation Ontario - advising Authorities that the 4hareline Ha7-ard Assistance Pmgca rm has—been
reactivated. offered by the Province to all muW pWWes in response to the high water levP.l41n thP. tower Great
Lakes. The Shoreline Property Assistance Program win give municipalities a means to assist landowners
whose property is threatened by severe flooding_and the moulting damage. The municipality wall provide loans.
to individual property owners to do the necessary preventative works. The memo states Conservation.
Authorities where they exist are indicated as the inspectors/evaluators of landowner proiects. Cost recovery
for the provision ofthose services is between the local Conservation Authority and the member municinality.
Digcussion followed.
MOTION A-76 - moved by J. Csubak, seconded by J. Miller and carried that the Authnritw inform_watmhed
municipalities that the Authority is willing to assume the role of inspector/evaluator forapplication under the
Shoreline Property Assistance Program, where requested by the municin�it�t, ,eC+ +inn a -r ed=u on
protocol including cost recovery provisions.
Camp Trillium - newsletter welcoming everyone to the first open house_and thstnIdi3g evegmne and
ummarmg the completion of the construction of buildings to -date. J. Oliver reported that the Authority will
be providing some trees for the site to be planted in the Spring.
Upper Thames River C.A. - advising that the Oxford County Council has approved the Memorandum of
ement for lanning services. They still have to finalize schedule 4 and develop agreements to cover
applications that are not covered by the county agreement with the lower tier municipalities.
CgUpty of Oxford - Clerk K. Whiteford agreeing that existin members a ointed to th
tQ and including the Full Authority meeting on December 3, 1997. County appointment should occur on
December 10th.
of Haldimand-Norfolk - the clerk advising current appointments made to the Board b ft Regional
can be considered to be in effect until December 4, 1997.
FULL AUTHORITY CO E MEMBERS
Lany Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester,
Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen
December 3, 1997
Ret'op9f Hakli mand-Norfolk - confirming that the Region - Roads Division still have an interest in reviewing
opportunities f4)r roadside Tree Planting Proiects. J. Oliver reported that he has met with the rea~io= roads
manager and th�:.re is an interest that the LPRCA, the Norfolk Land Stewardship Council the a_
=niciies v,artner to plant trees within the road allowances to cause the same effect asW—w-fe ing, or
alternatives that.may enhance slope stabilization or reduce erosion. The group is proposing the project funds
would come from "outside" public or private sector sponsors. Participating municipalities will be
invited/reguested to make a financial contribution where longj-crmd. The proposal is
to be undertaken on a limited, "pilot" basis in 1998.
Fill, Construction Applications:
B. Baskerville presented an application from the Delhi Cemetpg Board to place fill. He reported he had met
on site with Mr. Schaefer, President of the Delhi Cemetery Board and Mr. Max Morrison, a professional
engineer who has presented a conceptual plan for the proposed filling of the ravine. Mr. Baskerville reviewed
the history of the site and the details of the plan. He recommended that the application not be sunoorted.
Discussion followed and concerns were questioned regarding setting a precedent if the application was
approved.
MOTION A-77 - moved by G. Backus, seconded by R. Orth and carried that the Delhi Cemetery Company
be granted permission, in principle, for the filling of a ravine as proposed in application DE -5/97, subject to
receiving acceptable final engineering and sediment control plans along with a schedule of implementation.
New Business:
The Annual meeting date was set for February 20, 1998. An agenda and time of meeting will be determined'
later.
MOTION A-78 - moved by J. Lester, seconded'by R Orth and carried thg the 1998 Annual Meeting be held
on February 20, 1998.
J,. -Oliver reported further on the Trees for Roads Project. The project is supposed to be self sufficient and to'
be a benefit to municipalities. Members responded in favour of the proposal and suggested it be extended to
the County of Oxford and Burford Township.
MOTION A-79 - moved by F. Sanderson, seconded by J. Miller and carried that the proposed "Trees for
Roads" proiect be approved as presented December 3, 1997 AND FURTI�R that Haldimand-Norfolk area
municipalities and the Region of Haldimand-Norfolk be invited to participate, AND FURTHER that -other
municipalities be invited as well.
The Field Superintendent's memorandum dated November 25, 1997 regarding further 1997/98 Forest__
Management Operations was reviewed. Mr. Holmes was requesting that work be completed in several other
tracts for the removal of poplar and pine plantation thinning.
MOTION A-80 - moved by J. Petrie, seconded by R. Orth and carried that a commercial poplar harvest be
undertaken at the Lipsitt-Penner tract, as part of the 1998 forest management program.
Y
FULL AUTHORITY COMMITTEE MEMBERS '
Larry Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester,
Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen
\�
December 3, 1997
1. Robertson, Supervisor of Community Relations, presented a memorandum from the 50th Anniversary
Subcommittee regarding planned celebrations for 1998. The committee is recommending several activities be
undertaken with a diverse approach. The schedule was reviewed. The major event will take place on August
29th at Backus Heritage Conservation Area. The full authority meeting for September is scheduled to coincide
with the actual date of the Order -in -Council for Big Creek Conservation Authority which would be held on
September 9th.
MOTION A-81 - moved by S. Lamb, seconded by J. Csubak and carried -that the report of the 50th
Anniversary Committee dated December 1, 1997 be accepted as presented December 3, 1997.
MOTION A-82 -moved by J. Lester, seconded by R Orth and carried that we do now enter CotnmitteP of
the Whole.
MOTION A-83 - moved by J. Miller, seconded by J. Csubak and carried that the Committee dogow rise.
The Backus Management Committee minutes dated November 18, 1997 were thoroughly reviewed. The
Finance & Personnel Committee will further address salary related issues for the position chances.
MOTION A-84 - moved by P. Black, seconded by F. Sanderson and carried that the Authoritipprove the
action taken and accept the recommendations made as recorded in the minutes of the Backus Management
Committee, November 18, 1997.
A,_letter of resignation was read and accepted from W. Courtnage, Chairman of the Backus Management
Committee. The General Manager was directed to prepare a letter of recognition to be sent by the Chairman
to Mr. Courtnage to thank him for his years of service.
Three members, G. Backus, P. DeCloet and J. Miller reported they had either declined or were not being
reappointed and this was their last meeting. They all thanked the members and staff for their support and
enjoyment of their tenors. They all wished the authoritKwell. Chan L Chanda thanked them for a iob_wsll
done.
low-
Larry
o ----
Larry Chanda Pam Bravener
Chairman Supervisor of Finance & Administration
FULL AU'T'HORITY COM3 TTEE MEMBERS 68
Lary Chanda, George Backus, Peter Black, Bill Courtnage, Joe Csubak, Paul DeCloet, Sam Lamb, Jack Lester,
4 Jeff Miller, Roger Orth, Jack Petrie, Floyd Sanderson, Chris Van Paassen
PUBLIC NOTICE
pursuant to Sections 17(2), 21(1), 34(12) and 51(19)(a) of the Planning Act, R.S.O. 1990 as amended
APPLICATIONS FOR DRAFT PIAN OF SUBDIVISION
OFFICIAL PLAN AMENDMENT AND ZONE CHANGE
OXFORD COUNTY PUBLIC HEALTH TOWN OF TILLSONBUR
-& PLANNING COMMITTEE 200 Broadway, 2nd Floor
P.O. Box 397, Court House Town Centre Mall
Woodstock, Ontario WS 7Y3 -Tillsonburg, On N4G 5A7
Telephone: (519) 539-1271 Tele hone: (519) 842-6428
DATE: January 6, 1998
FILE: 32T-97005; OP 11-12; ZON. 7-253 - Hickory Hills Developments Inc.
The Oxford County Public Health and Planning Committee and the Council of the Town of
Tillsonburg have received applications for Draft Plan of Subdivision, Official Plar, amendment,
and zone change. The purpose of these applications is to change the intended use of the
property from an apartment building to a new cul-de-sac with 29 lots.
The proposed subdivision comprises approximately 1.91 ha (4.7 ac.) and would permit the
creation of 29 residential lots for single-family dwellings and two park blocks. The Official Plan
amendment requested is from 'High Density Residential' to 'Low Density Residential' and the
zone change is from Special 'Residential Third Density (R3-14)' to Special 'Residential Second
Density (R2-3)' to permit the subdivision proposal.
The subject property is located on the east side of Wilson Avenue lying south of Wilkins
Crescent and directly north of the Hickory Hills Recreation Centre, comprising Lot 22,
R.P. 41 M-87, in the Town of Tillsonburg.
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed
Subdivision approval, Official Plan amendment and zoning by-law amendment on:
Date: Monday, January 26, 1998
Time: 7:30 p.m.
Place: Municipal Offices, 200 Broadway, 2nd Floor, Town Centre Mall, Tillsonburg
You are invited to attend the public meetings, and we would welcome your comments or suggestions
either in writing or presented in person at the meetings. Copies of the proposed plans are attached.
Other Planning Act Applications None
Please be advised that Council may approve, modify or refuse the requested zone change at the
meeting. If you do not attend or are not represented at the meeting, Council may proceed and
may not advise you of any proposed modifications. If a by-law is approved, notice of passing of
the by-law will be mailed or published in a local newspaper.
If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect
of the proposing zoning by-law does not make oral submissions at a public meeting or make
written submissions to the Town of Tillsonburg before the proposed zoning by-law Is adopted,
the Ontario Municipal Board may dismiss all or part of the appeal.
If a person or public body that files an appeal of a decision of County of Oxford as the approval
authority, in respect of the proposed plan of subdivision or Official Plan amendment, does not
make oral submissions at the public meeting, if one is held, or make written submissions to the
County of Oxford before the proposed plan of subdivision or Official Plan amendment is
approved or refused, the Ontario Municipal Board may dismiss the appeal. If you wish to be
notified of the decision of the County of Oxford in respect of this proposed plan of subdivision,
you must make a written request to the County of Oxford.
Additional information relating to the proposed applications is available for inspection between
8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Planning Department
Office, Woodstock. If you have any questions regarding the above -noted applications, please
contact Michael Barrett, Planner, of the Planning Department at (519)539-1271.
FILE #
Rc,CEr'?i3() To
Yours truly,
M. R. Bragg, BA
Planning mistr to , County of Oxford
Dept. of 'n & velopment
P.O. Box 397, Court House
Woodstock, On N4S 7Y3
Phone: (519) 539-1271 or Zenith 72050
mg
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GENERAL NOTES
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GENERAL NOTES
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ISSUE DATE
DEC 3 01997
DECISION/ORDER No.
Ontario Municipal Board
Commission des affaires municipales de l'Ontario
PL970932
Stan Ladouceur has appealed to the Ontario Municipal Board under subsection 45(12) of
the Planning Act, R.S.O.1990, c. P.13, as amended, from a decision of the Committee of
Adjustment of the Town of Tillsonburg which dismissed his application numbered A14/97
for variance from the provisions of By-law 1994 respecting Part 16, Plan M-87, 19 Wilkins
Crescent. OMB File No. V970396.
MEMORANDUM OF ORAL DECISION delivered by J.R. BOXMA
on December 11. 1997 AND ORDER OF THE BOARD
The Board has carefully reviewed the evidence presented and in particular the
pictures filed in evidence. The rear yards are II�A without incursions. There are a number
of decks and they can have a 6 foot railing from the ground and they can be roofed. The
Board has considered the 4 -fold tests and finds that they have been met. The variance
requested maintains the general intent and purpose of both the Official Plan and zoning
by-law, it is desirable for the appropriate development and use of the land and it is minor.
The appeal is, therefore, allowed and the variance is authorized and the Board so orders.
T
is r
4
s
FILE
71
P, 'C,/ 41'cfw
Q Ontario
December 18, 1997
Dear Head of Council,
On September 2, 1997, municipalities were advised of the government's plans to reduce
the number of municipal service boards and municipalities responsible for local
management of the Ontario Works and child care programs. with the passage of the
Social Assistance Reform Act and the Services Improvement Act, we are writing to
confirm that the policy outlined in the September 2 letter will apply.
We are also confirming that the consolidation policy will apply to the responsibilities for
social housing that municipalities will be assuming in the future. The approximately 50
municipalities and municipal service boards that will be accountable for managing
Ontario Works and child care will also be accountable to the province for social housing
when administrative responsibility is transferred from the provincial to the municipal
level.
This transfer of social housing administration will begin later on in 1998. As of January
1, 1998, municipalities will be responsible for social housing costs previously paid by the
province. We are currently engaged in a program review and reform process, involving
municipal representatives and other stakeholders with the objective of simplifying
administration and facilitating efficient municipal delivery. As program reforms and
delivery models are finalized, the approximately 50 municipalities and municipal service
boards will be responsible for determining the most effective ways of managing the
delivery of social housing programs in the areas that they serve.
As you may be aware, our colleague, the Honourable Chris Hodgson, Minister of
Northern Development and Mines recently introduced legislation to allow the creation of
Area Services Boards. The core services to be delivered by Area Services Boards as
described in the proposed Northern Services Improvement Act are consistent with the
approach outlined above.
We know that municipalities affected by the consolidation policy are already working to
develop consolidation arrangements. It is important that decisions be made quickly as to
which municipalities and municipal service boards will be accountable for these services,
so that the next step of implementation planning for changes in responsibilities can take
place in the areas where consolidation is required.
.../Cont'd
72
-2-
A consolidation framework providing additional information to help municipalities
develop local arrangements will be available in early January. Where required, locally
developed consolidation arrangements are to be submitted to the province by no later
than March 31, 1998. They should be provided to Mr. Barry Whalen, Assistant Deputy
Minister, Social and Community Health Services WDW Project, 56 Wellesley Street
West, 12th Floor, Toronto, Ontario, M7A I E9. The province will confirm approval of
the arrangements as soon as possible, and in all cases by May 31, 1998. Questions about
the policy may be directed to Katherine Willson of the Project Team, at (416) 325-5358.
A great deal remains to be done to implement program reforms and realign local
government services. We believe that the direction outlined in this letter will help us to
proceed with that work and create a more effective service system. We look forward to
working with you to achieve this vision.
Sincerely,
Sincerely,
Janet Ecker Al Leach
Minister of Community & Social Services Minister of Municipal Affairs & Housing
c_c. Heads of lower tier municipalities
Clerks
73
DEC -19-97 02:43 PM OMMI 1 905 434 7381 P.01
j
.dill. MAAIe..
Orientation to Change:
An Essential Introduction
"a grounding for new councillors and vita[ new
information for returning councillors and senior staj, j"
Includes the new 200 page
Municipal Survival Guide
(SW value)
✓ Roles and Responsibilties of Council ✓ Changing Financial Arrangements (WDW)
✓ Council/Staff Relationship d Assessment and Tax Reforms
✓ Budget Process ✓ New Municipal Act
✓ Municipat.Restmcturing: Policy & Practice to Date
✓ Personal Survival Guide for Councillors and Stats
'(0mloped by C Richard ruwd, Ceitwrefor Gownnwm do Edacadoer, st Lawrence College)
GST $104 Group Member Rate **
$139 Member Municipality/CMM Member
EJIC611t�7t $145 Regular Fee
* * Sj&cial Group Offer - OMMI Members? •
Register 3 members of council or staff from an OMMI
member municipality and receive the 4th free!
Call for OMMI membership particulars.
so
Timings 8:30 a.m. Refreshments/Networking
9:00 a.m. - 4:15 p.m. Workshop
12:00 p.m. - 12:45 p.m. Lunch/Networking
Registration Phone: (905) 434-8885 Fax: (905) 434-7381
Address: P.O. Box 58009 Oshawa, Ontario L 1J 8L6
Name
Address
Seminar Location/Date
Title/Municipality
Phone/Fax
0—V15-
The established "training"
organization (181h year)
r
z
co
* professional, experienced facilitators
developed and delivered the 1992 and
1995 Councillor Orientation Series
* cost effectim - member incentives
Cobourg
January 16
Vaughan
January 16
Peterborough
January 17
Stoney Creek
January 17
Kitchener
January 17
Smiths Falls
January 23
Orillia
January 23
Woodstock
January 23
Alfred
January 24
Penetanguishene
January 24
London
January 24
Parry Sound
January 30
Stratford
January 30
Sudbury
January 31
Chatham
January 31
Pembroke
February 6
Port Dover
February 6
North Bay
February 7
Owen Sound
February 7
Thunder Bay
February 13
Dryden
February 14
NOTE. Call for details to present this
one -day workshop on an in -House basis
for y= entire council and senior staff.
Please make clsequey payable to the 0.M.Al 1. A confirmation kill be sent with location map upoit receipt of registration.
74
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News Releases
Ontarsio
Communiqueff
Win" of Finance 101nist4te des Finances
Queen a Park QneeWs Park FOR IMMEDIATE RELEASE:
Toronto ON M7A tY7 Toronto ON M7A 1Y7 DECEMBER 1z, 1997
PROVINCE RESPONDS TO MUNICIPAL PARTNERS
WITH NEW FUNDING ARRANGEMENT
TORONTO — As part of the government's plan to provide better, more efficient and more
accountable services to Ontadans, Finance Minister Ernie Eves today announced
enhancements to the Local Services Realignment initiative and the Community Reinvestment
Fund. These enhancements are the result of the proposal made by municipalities in May and
extensive consultations vft municipal partners, the Provincial Municipal Implementation Team
and the Social and Community Health Services Implementation Team.
'We have listened to our municipal partners and developed a plan that will be revenue neutral,
while allowing them to fully manage services best delivered at the local level. The realignment
of services is a fair and even trade," Eves said.
In addition to the Province's ongoing commitment of $570 million in the Community
Relnveftwit Fund the Minister announced that in response to municipal requests, the
province is setting up three funds: a Special Transition Fund of $75 million in each of the next
two years, a $50 million Municipal Restructuring Fund and the reallocation of $77 million from
the Municipal Capital and Operating Restructuring Fund. These funds will recognize the up
front costs associated with restructuring, the unique circumstances of small and northern
communities, and the elimination of the Municipal Support Grant Where necessary, the
Province will also assist municipalities in finding achievable savings.
"Our government recognizes that there is only one taxpayer. We must ensure that the
services provided to taxpayers are of the highest quality and detiveted at the lowest possible
cost At the same time we have listened to local governments and vre are responding to their
recommendations. As a result, the local services realignment will ensure that municipalities
are full partners in a new and prosperous Ontario,' said Eves.
other highlights announced by the Minister include:
• A balanced equalization formula for the GTA that includes only social assistance and
social housing costs
• GO Transit costs on a shared basis that takes into account assessment, boarding and
service levels
• An expected residential education tax rate between .45 and .47 percent
• A plan for fairness In policing costs
• An additional $50 million for highway transfers.
-30-
For
30 -
For further information:
Beverley Hammond Janis Tomkinson
Minsters office 75 Communications Branch
(416) 325-9566 (416) 3264W
Backrounder December 12, 1997
Local Services Realignment
The Minister of Finance is providing Ontario municipalities with data on revenues that
will assist them in taking control and management of new program responsibilities.
Community Reinvesnt Fund (CRF) -- total $570 million
Municipal savings targets vary according to the size of the municipality. This
recognizes the special needs and circumstances of small, rural and northern
municipalities_ It also recognizes that larger municipalities have more
opportunities to achieve economies of scale. Savings targets are:
- 1.7 per cent for municipalities of less than 100,000 population
- 3.2 per cent for municipalities between 100,000 and 500,000
- 4.2 per cent for municipalities with population greater than 500,000.
The CRF will help municipalities where there is a difference between new
program costs and their savings targets.
Recent changes to the Ontario Municipal Employees Retirement System will
give municipalities a $75 -million head -start in finding savings.
Special Transition Fund — total $150 WHIon
• Acting on the advice of our municipal partners, the province is re allocating $150
million from the Municipal -Capital and Operating Restructuring Fund (MCORF)
to assist with the transition to the new alignment of services. $75 million will be
available to municipalities in each of the first two years, on the some basis as
the CRF.
The CRF and the Special Transition Fund, combined with municipal savings
targets, will ensure that municipalities at least break even.
Funds for municipalities with unique circumstances — $77 million
$77 million is being re -allocated from MCORF operating funds to recognize
unique circumstances faced by some municipalities, including small, rural and
northern municipalities.
A committee to be chaired by the Honourable Chris Hodgson, Chair of
Management Board and Minister of Northern Development and Mines, will
allocate this fund based on the special needs of these municipalities.
76
Residential Education Tax Room $2,5 billion
As announced in May, the government is removing $2.5 billion from the
residential education property tax.
This amounts to $2.5 billion in residential education tax room for municipalities.
Municipalities are receiving data on the amount of their residential education tax
room.
Residential Education Tax Rate
• The Minister of Finance has announced that the uniform rate for residential
eduction tax will be between .45 and .47 per cent of the residential property's
Cuff assessed value.
• The rate will be set when final property assessment data are available, early in
1998. Once set, this rate will be frozen.
• The uniform rate will mean that all residential taxpayers, regardless of where
they live, will pay education property taxes at the same rate for a service that
benefits everyone.
Municipal Restructuring Fund -- $50 million
A number of municipalities across Ontario have already begun to restructure to
find savings.
To recognize the upfront costs of restructuring, the Government will provide a
$50 million fund for specific initiatives.
Policing
• During consultation, municipalities told the government that it is unfair that some
municipalities pay for policing and others do not. Beginning in 1998,
municipalities will be responsible for the cost of policing. Some of the new costs
of the program transfer will be defrayed for small, rural and northern
municipalities who will be paying for the first time.
WT -12
For further information:
Janis Tomkinson
Communications Branch
(416) 32540545
77
Backgrounder December 12, 1997
Education Tax Fairness
Beginning in 1998, the province is removing $2.5 billion from residential education property
tax bills and is setting a uniform rate across the province.
Under the present system, education property tax rates are set by school boards and vary
widely across the province.
The province will eliminate these inequities with a uniform residential rate across the
province. The residential education tax rate will be between .45 per cent and .47 per cent
of current assessed value. The province, for planning purposes, is using an interim rate
of .46 per cent This w1l raise a total of $2.6 billion in 1998.
Fairness for residential education taxpayers
• In 1998, residential property owners will pay exactly the same rate of education tax,
regardless of where they live, toward the cost of a service that benefits everyone.
• For planning purposes the province is using an Interim rate of .46 per cent.
• A homeowner whose property is valued at $100,000 will pay $460 in education
property tax. Under the present system that homeowner would pay as much as
$1,500_
• The rate will be finalized when final current value assessments are available, early in
1998. Once finalized, this rate will be frozen.
Fairness for municipalities
• As announced in May, the government is removing $2.5 billion from residential
education property tax.
• Municipalities can use this tax room to pay for the cost of their new responsibilities.
• The province is transferring about $3 billion worth of services and programs to
municipal control. By cutting $2.5 billion from the residential education property tax,
and providing municipalities with the $570 million Community Reinvestment Fund, the
province is ensuring a fair and even trade.
• Municipalities are receiving data on the specific amount of their residential education
tax room.
-3Q-
For further information:
.Janis Tomkinson
Communications Branch
(416) 325-0545
M•
Backgrounder ' December 12, 1997
$50 -Million Municipal Restructuring Fund
What is it?
$50 million in new one-time funding is being added to the Municipal Capital and
Operating Restructuring Fund in 1997-98 to help municipalities that are
restructuring to find long-term efficiencies.
What municipalities would it go to?
Restructuring for long-term savings can involve significant up -front investments.
This funding is intended to help restructuring municipalities cover these up -front
costs.
The fund will go to municipalities restructuring under the provisions of the
Savings and Restructuring Act, 1996. To date, 72 restructuring proposals have
been approved by the Minister of Municipal Affairs and Housing under the Act,
consolidating 305 municipalities into 113 — a reduction of 192. The Ministry of
Municipal Affairs and Housing is reviewing another 13 restructuring proposals
Involving 49 municipalities. The Ministry expects another 20 submissions in
1998.
What is it for?
When municipalities amalgamate, they face a number of one-time adjustment
costs. Staffs combine, information technology systems have to be meshed, and
business functions consolidated. The new funding is intended to cover a portion
of these costs.
The Provincial -Municipal Implementation Team has made recommendations to
the government on how the operating portion of the Municipal Capital and
Operating Restructuring Fund should be allocated, including the
recommendation that only actual readjustment costs be covered.
The funding could help to cover the start-up costs of area services boards that
could be created in the North over the next three years, subject to the approval
of the legislature.
79
-2 -
Who will administer the fund?
The fund will be administered by the Ministry of Municipal Affairs and Housing in
consultation with the Ministry of Agriculture, Food and Rural Affairs and the
Ministry of Northern Development and Mines.
When will municipalides find out how to apply?
The Ministry of Municipal Affairs and Housing will contact restructuring
municipalities very shortly with more information about eligibility requirements
and about the business cases that will be required for eligible expenses.
For more information, please contact:
Diana Jardine, Director
Regional Operations Branch
Ministry of Municipal Affairs and Housing
(416) 555-7251
Back Hounder December 12, 1997
Financing of Police Services
Under the Porce Services Act, all municipalities are responsible for providing
adequate and effective police services in accordance with their needs.
Exemptions in the former Police Services Act resulted in 576 municipalities
(representing approAmately 15 per. cent of the province's population) being
policed by the OPP without any direct cost to the municipality. Consequently,
some municipalities pay for police services through property taxes
(representing 85°A of the province's population) while others do not, resulting
in unfairness in the financing of police services across the province.
Under amendments to Police Services Act (Bill 105) passed earlier this
year, municipalities will pay the cost of policing as of January 1, 1998.
The net effect of this change, after the assistance provided through the
Community Reinvestment Fund, is that households in municipalities that
begin paying for policing for the first time will start by paying, on average,
about 25 cents a day.
The 576 municipalities currently not paying will pay for the OPP services that
their communities use_ The method for determining the actual amounts owed
by municipalities for police services provided by the OPP, and the time and
manner in which payments are to be made, have been prescribed in
regulation.
The changes are consistent with the °Who Does What Panel's"
recommendation that the Province should introduce full cost recovery for
policing services provided by the OPP to municipalities that currently do not
Pay
For further information:
Kenneth Tufts
(416) 325-9687
2
Bao rounder December 12, 1997
Housing
Municipal Capirtal and Operating Restructuring Fund
Non-profit and Co-operative Replacement Reserves
Non-profit and co-operative housing providers receive funding annually for their
capital reserves.
so These funds are used for the replacement of worn out capital items such as
roofs, plumbing and heating equipment in the buildings.
► The funds are also used to replace items in individual units, such as stoves and
refrigerators_
► In 1992, a moratorium was placed on funding capital reserves.
61 Social housing providers have received no money for capital replacements for
more than five years.
The New Allocation
► The province has allocated a total of $215 million to repair and upgrade social
housing in the province.
This allocation includes:
P. $172.5 million for non -profits and co -ops -
0.
$42 million for Ontario Housing Corporation.
► Funding is being allocated to individual non-profit groups based upon a formula
which takes into account the number of units in the project, the building type, the
interest adjustment date, the cost of building components, and regional factors.
For more information, please contact
David Clarke
Non -Profit & Market Housing Program
Ministry of Municipal Affairs and Housing
(416) 585-6377
50
Backgrounder December 12, 1997_
Highway Transfem
There have been two sets of recent highway transfers to municipalities. in June 1996, the
Ministry of Transportation announced the transfer of 1,766 kilometres of highway. The
transfer took effect April 1, 1997. Over the years, construction of parallel highways has
taken place, land use development, urban growth and traffic patterns have altered, and
the role of these highways has changed from provincial to local in nature. The government
established a fund of $110 million to compensate municipalities for these transfers.
In January 1997, the government identified a further 3,400 kilometres of highways to be
transferred on January 1, 1998. These highways serve local needs and municipalities are
in the best position to manage them. A process similar to that used in the first round of
transfers was applied to dstn"bute a $2.25 -million compensation fund. The formula used to
distribute the money was fair and equitable, provided a one-year maintenance allowance,
a capital allowance that addressed two-thirds of capital needs for fire years and provided
additional funding to those municipalities that received a disproportionate share of the
transfers.
The government is now announcing a further $50 million fund in response to municipal
concerns. This additional $50 million will be distributed as follows:
• First, the maintenance allowance for highways to be transferred on January 1, 1998
will be extended an additional two years for a total of three years.
• Second, municipalities receiving a disproportionate shave of highway transfers will
have their earlier bonus enriched by 50 per cent.
Finally, approuamately $9 million has been provided to enhance the amount of
compensation previously announced for bridge construction requirements.
As a result of the two rounds the government will have transferred some 5,150 kilometres
of highways serving local needs, and will have provided $385 million in total compensation
to municipalities enabling them to address the additional responsibilities. Municipalities
raised particular concerns about capital needs for bridges. The additional funds made
available address most of the five-year bridge capital needs for the highways transferred
on April 1, 1997 as well as those to be transferred on January 1, 1998-
-30-
For
998_
-30-
For further information.
Dan Schultz Kathy Dermott
Communi=ffions Advisor Media Liaison
to the Minister of Transportation Ministry of Transportation
(416) 327-9200 (416) 235-4102
ME
News Release
Ontar*io
Communique'v
Ministry of Finance Mmnms*ne des Finances
Queens Paris Queen's Park
Toronto ON M7A 1 Y7 Toronto ON M7A t Y7 FOR IMMEDIATE RELEASE:
DECEMBER 12, 1997
PROVINCE MODIFIES PLAN TO EQUALIZE GTA SOCIAL COSTS
Toronto — Finance Minister Ernie Eves today confirmed the government's intention to
equalize the cost of social assistance and social housing across the Greater Toronto
Area-
GO
rea
GO Transit costs will be shared across the GTA and the Region of Hamilton -
Wentworth, which is also served by GO.
These services benefit all the taxpayers in the GTA, no matter which municipality they
live in,A Eves said. "We believe it's fair that the municipalities which share those
benefits should also share the funding responsibilities."
Eves said an earlier proposal to equalize the cost of public health, child care and
ambulances was reconsidered after discussions with GTA municipalities. The
proposed cost-sharing method for GO Transit has also been modified in response to
municipal suggestions. GO Transit costs will be allocated based on a formula that
gives equal consideration to each municipality's weighted assessment, GO Transit
boardings within the municipality, and the level of service within the municipality.
"Our goal is to make the realignment of provincial and municipal services as fair and
manageable as possible for taxpayers in all parts of the province,* Eves said. "Our
discussions with the municipalities in the GTA have convinced us that confining
equalization to the two main social service costs -- social assistance and social housing
— along with GO Transit, strikes a balance that is fair to taxpayers all across the GTA'
Eves is providing GTA municipal officials with detailed data on program costs, to aid
them in their 1998 budget planning.
��
For further information:
Beverley Hammond
Ministers Office
(416) 325-9566
Janis Tomkinson
Communimbons Branch
(416) 325-0545
Beekgrounder December 12, 1997
GO Transit
As part of the overall Who Does What initiative, the government will transfer financial
responsibility for GO Transit to the municipalities in the GTA and Hamilton -Wentworth
as of January 1, 1998. This was recommended by the Who Does What Panel, and is
consistent with the government's direction to transfer to municipal control, services that
primarily meet local needs. _
As a municipal service, GO Transit will require a municipal governing mechanism, such
as the proposed Greater Toronto Services Board. Until a permanent governing
mechanism is in place, a temporary funding arrangement with the involved
municipalities is required to cover the subsidy costs of GO Transit. This funding
arrangement is described in proposed changes to the Toronto Area Transit Operating
Authority Act (TATOA) and its regulations, provided by the Services Improvement Act.
The proposed municipal cost sharing approach specified in the TATOA regulations is
based on consideration of the municipality's ability to pay, level of service available to
each municipality, as well as use of the system by each municipality. This approach
was developed following consultations with the affected municipalities.
The 1998 GO Transit subsidy cost allocation is apportioned to the respective
municipalities as follows:
Durham
10.6%
Halton
9.6%
Hamilton -Wentworth
3.1%
Peel
15.6%
York
11.2%
City of Toronto
49.919A
The estimated subsidy requirement of GO Transit for 1998 is $106.4 million. An
adjustment will be made at the end of the year to reflect GO Transit's actual costs.
W5L
For further information:
Dan Schultz
Communications Advisor
to the Minister of Transportation
(416) 327-9240
Kathy Demmott
Media Liaison
Ministry of Transportation
(416) 235-4102
I -=j
DEC 16 '97 10:21 FR ERN I E HRRDEMRN 416 585 4035 TO 815198429431 P.02/11
News Release - � Ontario
Communique
Y ..,IfialWyallFm2n. Ministere des Fnseness FOR RAMEMTE RELEASE:
pkWefs PS* aueerrs Psrk Dumber 15, 1997
Tordewto oK U7A 1Y7 Toronto ON M7A IY7
ONTARIO ANNOUNCES FUNDING FOR &WOR SPENDING SECTORS
TORONTO — to the 1997 Economic Outlook and Fiscal Review, Finance Minister Ernie Eves
today announced that, to align spending with the plan to balance the budget, the Government
is proposing to essta Tish two-year funding allocations for health, schWs and post -secondary
education.
'?he alocations will reflect both the amount ni mssary to support priority services and what
Ontario t3vayers can afford' Eves said. *once these aao-0-ns ate set, the Government will
work with its partners in these sectors to rneet the needs of their communities from within
Vwse Allocations and their' other resources,' he added.
The Government is announcing an envelope that will increase operating knding for health
=e to 5182 biZtion in 1988-99 and $18.3 bUbn in 1999-2=. Health care sector funding has
been in used from $17.6 billion in 199596 to approxirnately $18 billion in 1997-98.
The Govemrnent will ensure stable and segue funding for schools during the January 1988 to
August 1988 transition to the new school year. Details of the sdlool funding envelopes for the
two years beginning September 1998 will be announced early in the new year.
The Government is comrWfding to a two-year budget for post secondbq education fraud"
student assistance, starting at $2.79 billion for 1998-99, up some $30 million from 1997-98 and
growing to $284 bilFion in 1999-2000 - up $80 million from 1997-98.
No university or college will be required to raise tuition fees in either 1996-99 or 1999-2000.
Boards of govemom at universities and colleges may, where they deem it necessary to
i,nprove the quafty of students' programs, choose to increase average tuition fees by up to
five per cent in 1988-99 and up to a further fie per cent in 19952000.
If boards of governors decide to invest in additional educational program improvements, they
may choose to approve an additional increase of up to fire per cent in each of these two
years.
Colleges and universities that choose to increase their feeswit! be required to set aside a
portion of their operating grants equal to 30 per cent of any new revenues from tuition fee
increases for the purpose of providing assistance to students in need.
"The allocations, and the other sources of funding that sectors have available, will provide a
flex!te. certain and accountable approach to meeting true challenge' Eves said.
-30-
For more information_ Janis Tomkinson Bev Hammond
Communications Branch Ministers Press Secretary
(416) 325-0333 (06) 325-9566
You can aodess the 1997 Fall statement and all crews re3eases and badW undem an ft Ministry of
Frnanweb site oe e at Mtp:/Mww.gov.cn.caffrAn"ge.htnrl
Copies of the ststemem and news reteases are also ava3abte by Gong 1-888.562.4769.
Revenues have been increasing becaurse of a strong provincial econerny, which has created
204,000 new private sellar jobs in the last nine months alone. The economy is expected to
groin, by 4.4 per cat this year. up from the 32 per cent pmjedon in the May Budget.
The increase in expense is due mainly to an increased provision of 5800 million for onetime
rnsticbming and other diafgers. The second-quarter fiscal outlook also incorporates transr"bon
measures for the local seMees realignment which hcreased 1997-98 revenue by $580 rniftn.
and expense by 5517 million.
-30-
For more information. Janis Tomkinson Beverley Hammond
Communications Branch M'inister's Press Secretary
(41% US 0333 (416) 325 9566
86 Yon can access the ! 997 Fall Stat n*M arta all news rewmm and bac karounders on the Idinis" of
Finance web site at http'llwww.gov.cn.c"nMrn;Me.Mml
Cogms 61 true S'taemeat and stews releases are also available by 011I1in914888.562.4769_
CaMC CQVGdusnl 4411Y /VAii' w-
`The Government is p AON in place measures for achieving Ontarans' priorities wNe at the
same tffm balancing the budget and creating economic growth.' said Eves.
Eves said the Govemment is tesoived to reduce the Provincial debt, 'Otherwise. we ±Save
young Ontaria.%s with the overdue hili Porn an overused credit card '
-30-
For more lnfertnadon: Janis Tomkinson Beverley Hammond
Communicat ons Branch Ministers Press Secretary
(416) 325 0333 (416) 325 95M
You qw access ttte 1997 Economic and Fiscal Statement and so news Messes and backgrouaders on
the liltirtislry of ftgnce wo site at http:fA ww.gov.on.ca/fin/h-"pW.html
Copies of the S'taterrmtt and news releases are also available by calling 1-858.562-4769.
in•
DEC 16 '97 1022 FR ERNIE HARDEMAN 416 585 4035 TO 815198429431 P.03/11
STATEMENT T4 THE LEGISLATURE
BY
THE HONOURABLE ERNiE EVES, Q.C.
MINISTER OF FINANCE
ON THE
1997 Ontario Economic Outlook and Fiscal Review
DECEMBER 15, 1 997
Chw* against delivery
OO
•
r
DEC 16 197 1022 FR ERNIE HARDEMAN 416 585 4035 TO 815198429431 P.04i11
ONTARIO'S ECONOMIC EXPANSION CONTINUES
I am pleased to provide the Legislature and the people of Ontario with a statement
on the condition of the. Province's finances and a report on the Ontario economy.
Since June 1995. the Government has followed its plan and kept its promises to the
people of Ontario. The numbers prove that the plan is working for Ontario.
• Real economic growth at 4A per cent for 1997 proves it
• 204,000 new private sector jobs in the last nine months show it
A 27 per cent increase in housing starts this year supports it
• High consumer and business confidence numbers provide proof positive that
our plan is working.
Province's finances on track
Ontario's second quarter finances show that the Government's balanced budget
plan is on schedule.
The deficit for 1997-98 will decline to $5.6 billion from the $6.6 billion projected in
the 1997 Budget
THE JOB IS NOT DONE
Some argue that the Province's recent economic and fiscal performance warrants a
return to the old policies of "tax and spend."
While a great deal has been accomplished to date, there are five billion, six
hundred million reasons why the job is not done and our commitment to fiscal
responsibility must continue.
Debt continues to rise
For many years, governments mortgaged and re -mortgaged future generations'
prosperity and the future of Ontario's economy - and the debt grew out of
control.
Debt more than doubled in the period 1990 to 1995, and tripled in the 10 years
between 1985 and 1995.
•�
DEC 16 197 1023 FR ERN I E HARDEMAN 416 585 4035 TO 815198429431 P.05/11
Debt payments threaten public services
Ontario now spends $9 billion a year just to pay the interest on its debt
To put this $9 billion in perspective, this amount is 3S per tent more than the cost
of funding Ontario's hospitals this year.
To further put this in perspective. the $9 billion in interest each year is equivalent
to $2.000 from every person who pays personal income tax in Ontario This
would be the entire amount of Ontario income tax paid by a single person earning
$31.640 in 1997.
It
Large debt distorts priorities
Every dollar spent on interest payments is a dollar that could have gone to pay for
priority services.
k is a dollar that could have been used to invest in health cam
it is a dollar that could have been used to invest in education.
It is a dollar that could have been used to cut taxes.
CUTTING Tars - CREATING A STRONG ECONOMY
The Governrnern is maldng solid progress on our plan to bring the deficit to zero
by the end of the year 2000.01.
To achieve this. the provincial economy will have to remain strong.
We must tontine to improve the environment for jobs and investltwnt in
Ontario.
Putting money back in OntrAane pockets
Tax cuts are playing a key role. In our first two budged we have announced 30
tax cuts, indudirc
• Cuts to income taxes; and
• cuts to payroll taxes.
Tax cuts do create Jobs.
2
91
DEC 16 '97 10:23 FR ERN I E HARDEMAN 416 565 4035 TO 815198429431 P.06/11
High Employment Insurance premiums kill jobs
The federal government should cut Employment Insurance premiums to $2.20 per
$100 of insurable earnings now.
Eliminate Employment Insurance premiums for youth to create jobs
The federal government should also eliminate EI premiums for youth today to
create much needed and immediate job opportunities for our young people.
SPENDING CONTROL IS STILL A Top PRIORITY
When the Government assumed office almost two and a half years ago, we knew
that we had to put a stop to out -of -control spending.
The Government must continue to make the difficult spending decisions that are
required to balance the budget
QAtarlo still has a deficit
The Government is just over half way to that goal. The Province still spends
$640,000 more each hour than it receives in revenues. At the half -way mark,
much remains to be done.
Government must ri=ve within its means
Individuals and families understand that they cannot spend more than they have.
Taxpayers have accepted the fact that government, too, cannot spend money it
does not have.
All of the public sector must do its part.
Taxpayers have told us that spending must be affordable.
Spending must be flexible. Greater certainty of funding would support better
expenditure planning and management
Those in the best position to decide where to spend must be given the autimruty
to make decisions. and they must be held accountable for the results of the
decisions they make.
3
it
DEC 16 '97 10:23 FR ERN I E HARDEMAN 416 585 4035 TO 815198429431 P.07/11
Aligning spending with the balanced budget plan
To align spending with the plan to balance the budget, the Government is
proposing to establish two-year funding allocations for health, schools wW post.
secondary education.
The allocations will reflect both the amount necessary to support priority services
and what Ontario taxpayers can afford Once time allocations are set, the
Goverment will work with its partners in these sectors to meet the needs of
their communities fivm within these allocations and their other resources.
No one denies the challenge involved.
The allocations, and the other sources of funding that sectors have available, will
provide a flexible. certain and accountable approach to meeting the challenge.
This government remains committed to the principles of pay equity.
Ministries will continue to ensure that pay equity funds are being provided for
eligible pay equity coats.
Consistent with Justice O'Learys ruling that government resources be distributed
"kirly and equW among all groups. I am announcing that the Government will
provide $1 40 million this year for one-time retroactive payments to cover proxy
pay equity plans.
The Government will ask employees and employers to agree on the fairest
distribution of the $500 million in annual support for pay equity that the Province
is committed to providing. This is the highest level in the Province's history and
higher than any other province.
This funding level balances the importance of the program with what taxpayers can
afford at this time.
The Government recogni2es that up -front investments are needed to change the
way services are provided and to support the transition to spending snuirter and
serving better.
Second Quarter Ontario Finances provide an additional $900 million for
restructuring and other charges beyond the $610 million already prtwided in the
1997 Budget
4
92
DEC 16 197 10:24 FR ERNIE HPRDEMPN 416 585 4035 TO 815198429431 P.08i11
ALLOCATIONS FOR MAJOR SPENDING SECTORS
A health system that provides better services for people
We are making the necessary decisions to reform Ontario's health system to
better meet our health care needs.
The goal is to ensure that Ontarians receive high quality health services at each
stage of their lives.
In each year since we took office, the Government has increased spending on
health care. In 1995-96, we spent $17.6 billion operating the health care system.
In 1996-97, operating spending was increased to $17.8 billion.
This year the Government will spend approximately $18 billion providing operating
health services to the people of Ontario.
Today, the Government is announcing an operating envelope that will increase
funding for health to $18.2 billion in 1998-99 and $18.3 billion in 1989-2000. This
amount does not include expenditures on capital and restructuring.
This funding envelope will allow for the necessary continued reinvestments in
community-based health services.
Finding this amount of funding will not be easy. In addition to cutting tows to
create jobs. I am looking for the federal government to respond to the needs of
the people of Ontario by restoring the $2.1 billion in federal cuts to health care
and post -secondary education in Ontario.
Committed to quality education
This Government is firmly committed to all students in Ontario receiving a quality
education.
The Government will ensure stable and secure funding for schools during the
January 1998 to August 1998 transition to the new school year.
School funding envelopes for the two years beginning September I998. will be
announced early in the new year.
S
93
DEC 16 197 10:24 FR ERNIE HARDEMAN 416 585 4035 TO 815198429431 P.09/11
In the 1997 CMrdrio Budget. the Government invited teachers to join with us in
providing a voluntary early retirement benefit for teachers. The Government
made a provision of $250 million in the 1996-97 fiscal year for the Provinces share
of this $500 million initiative -
This amount would be sufficient to provide, for example, eligibility for an
unreduced pension for those with Facwr 86. The early retirement program would
be paid from the Teachers' Pension Plan, the cost to be shared with teachers on an
equal 50150 basis.
Today. I am repeating the Governments offer. In our consultations. many
teachers told us that they would welcome such an option.
This after has been on the table since May 6. 1997.
I am hopeful that discussions will take place over the next three months so that
the Factor 86 retirement benefit, or perhaps even Factor 8S, can be made available
by the end of the 1997-98 fiscal year.
Colleges and wdversities
The postsecondary education system must manage its resources careMly to
ensure that Ontario maintains its outstanding system of p=.secondary education
and research.
This Government is committing to a two -gear budget for post -secondary
education including student assistance, startling at two billion seven hundred and
ninety million dollars for 1998-". up some thirty million dollars from 1997-98, and
growing to two billion eight hundred and forty million dollars in 1999-2000, up
eighty minion dollars from 1997-98.
No university or college will be required to raise tuition fees in either 199$-99 or
1999-2000.
Boards of governors at universities and colleges my, where they deem it
necessary to improve the quality of students' programs, choose to increase
average tuition fees by up to five per cent in 1998-99 and up to a further five per
Gent in 1999-2000.
6
94
DEC 16 '97 10:24 FR ERNIE HARDEWN 416 585 4035 TO 815198429431 P.10/11
If boards of governors decide to invest in additional educational program
improvements, they may choose to approve an additional increase of up to five per
cent in each of these two years.
Individual institutions will also have discretion to set tuition fees for graduate and
professional programs at universities, for post -diploma programs at colleges, and
for other college programs where job opportunities for graduates are virtually
guaranteed and income after graduation is substantial.
The Government is well aware of the rising debt loads facing students and the
different earning capacity of students graduating from different programs.
Colleges and universities that choose to increase their fees will be required to set
aside a portion of their operating grants equal to 30 per cent of any new revenues
from tuition increases for the purpose of providing assistance to students in need.
This is consistent with the recommendation of the Smith Advisory Panel on Post-
Secondary
ostSecondary Education that institutions charging higher fees be required to devote
30 per cent of the increase to student aid.
This action builds on the success of the Ontario Student Opportunities Trust Fund
program, which will assist approximately 180,000 qualified students over the next
decade by creating permanent trust funds with assets of approximately $600
million dollars.
Finally, within this new tuition policy framework, the Government will require
institutions that increase fees to help address shorayM in scientific and technical
programs where the demand from prospective sasdents and employers greatly
exceeds the places available.
The Honourable Dave Johnson, Minister of Education and Training, will provide
details on these measures.
In addition, as the First Ministers have just agreed, we are committed to working
with the federal government on:
• guaranteed access to post -secondary education for all qualified students;
• income contingent student loan programs; and
• a review of students' total debt levels.
95
DEC 16 197 10=25 FR ERNIE HARDEMAN 416 585 4035 TO 815198429431 P.11/11
CONCLUSION
The evidence is clear. The Government's plan is working for Ontario.
All indicators lead to this conclusion.
When antarians told the Government to cut taxes, spend their tax money more
wisely and let the private sector get on with creating jobs and investmem they
were right
Ontario has once again become one of the best places in the world in which to
live, work and invest. With the commhrnent and measures outlined today. our
government is confident that Ontario will continue to prosper, both economically
and socially, into the next m':llennium.
While we all feel a sense of accomplishment. we must not forget that the job is not
done. Ontario's debt continues to grow.
The Province must continue to manage its finances carefully- Otherwise we leave
y*ung Ontarians with the overdue bill from an overused credit card.
We are resolved to tackle this significant threat and look forward to an Ontario
where all taxpayers' dollars can go to those things which are the hallmarks of our
great Province: social justice. first-class health care, quality education and support
for those truly in need • because the people of Ontario, the children of Ontario,
deserve no less.
8
Wo
*c TOTAL PAGE.11
RIAW90 23:37:37 EST; ASSOCIATION OF?->
;;AN -08-98 THU 05:43 PM AMO
January 8, 1998
To the Municipal Clerk:
Association of
Municipalities
of Ontario
5198429431 CLERK-Tillson6urg T Page 002
FAX NO. 4169716191
P. 01/03
On December 5, 1997, AMO faxed information to all municipalities announcing that there would
be two sets of educational sessions for municipal councillors early in 1998. Information concerning
the first set of sessions (Day 1). an orientation session for first-time councillors being presented by
AMO, was sent to you on December 15`' of last year. In conjunction with AMO's sessions, the
Ministry of Municipal Affairs and Housing will .he offering training on the realignment of local
services (Day 2). Information about the timing and location of both sets of sessions are attached, for
your information. To simplify session registration for municipalities, AMO has agreed to process
registrations for both Day 1 and Day 2 sessions.
It is highly recommended that new councillors attend the Day 1 session prior to attending the Day
2 session on Realigning Local Seraices. The Day 2 session has been designed for all elected
officials. More information on the content and structure of both sessions is attached.
Registrations for Day 1, including payment, must be received at least 10 days prior to the session.
Day 2 registrations must be received a minimum of two weeks prior to the session. There is no fee
for the Day 2 seminar.
Please distribute copies of these information sheets to all elected officials in your municipality.
For futlher information please contact Stuart Cottom at 416-971-9856 ext. 310 or via email:
scottom @amo.municom.com.
We look Forward to meeting representatives from your municipality at thesessions.
Yours truly.
X2, ;:Pz
Doug Raven
Executive Director
393 University Ave., Saite 1701 Toronto, ON M561EG 97
tel: (416) 971-9856 • fax: (416) 9716191 • email: arno0arno.municom.com
01118190 23:30:80 EST; RSSUCIRTION OF?-> 51984Z9431 CLERK-Tillsonburg T Page 883
JAN -08-98 THU 05:44 PM AMO FAX NO. 4169716191 P. 02/03
)Association of Taronbu, ON' M5G IES
%
:
MunicipalitiesN998 Ema l .'nt q ff=Cooom
lf1- _J of Ontario V"hsite : wwwm on,ca
C01111Cillor Onem 0
n�t1011
sessions
A Program
Designed for New
and Returning
Councillors.
Summary of the Agenda
in an interactive environment
you will learn about:
• Your role as an employer,
policy -maker and
representative
Conflict of interest rules
• Legal matters that can affect
both you and the municipal
corporation
• Municipal land use planning
. Basics of municipal finance
• Labour relations management
• The public, the media & you
Format
The session runs from 8:45am
5:00pm. It will be conducted by
a team of highly experienced
municipal elected officials,
senior municipal staff and other
technical experts.
Cost
The registration fee for the full
day seminar will be:
$140.00
($149.80 including GST)
This includes refreshment breaks.
lunch and a participant's resource
binder with reference material
specifically designed for the
Councillor Orientation Seminar.
opt IN Ionam mem P1 Wq
8M
Location Date
Sracebddge
Sudbury
Chatham -Kent
North Bay
Owen Sound
Pembroke
AMO General
Membership Meeting
Toronto (2 sessions)
Thunder Bay
Sault Ste Marie
Belleville
Fort Frances
Brockville
Windsor
Dryden
Ottawa
Brantford
London
Timmins
Jan. 24
Jan. 24
Jan. 24
Jan. 31
Jan. 31
Jan. 31
Feb. 6
Feb. 7
Feb. 14
Feb. 14
Feb. 14
Feb. 21
Feb. 21
Feb. 21
Feb. 28
Feb. 28
Feb. 28
Mar. 7
Mar. 7
AMD reserves the right to change tho location of
venues and to cancel sessions it Minimum
registration is not met.
Cancellations
Requests for refunds must be
written and received at least 7 days
prior to the seminar. Administrative
fee for refunds is $50.00 ($53.so
including GST).
ME•
Registration form
Name
Tile
Municipality
Preferred Date
Location
Cheque for $ is enclosed.
(GST #R 106732944)
Visa# - - - - - - - -^- ---
Expiry pate
Amount $
Authorized Signature
cardholder Name (please print)
Registraations eanrtot be processed unless
accompanied with proper payment. AMO wilt
confirm your space(s) upon receipt of registration
and tun payment.
For more information and
return of registration form,
contact:
Stuart Cottom
Ph: (416) 971-9856 ext. 310
Email: scottom@amo.municom.com
Fax: (416) 971-6191
Please make cheques payable to:
Association of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto, ON MSG 1 E6
BVIbASH 23:38:49 EST; ASSICIATIGH OF?-> 5198429431
CLERK-Ti1lsonburg T Page 884
M
- JAN -08-98 THU 05:44 Ply AHO
FAX NO.
4169716191
P. 03/03
__._
NAO
.
mit
Association of
Municipalities
of OntarioN99(?
Feb. 8
� ontari0=
Ministry of y
Municipal Aff airs
and Housing
councillaor Coriebntatjpn
Day 2
M ��I�n8nn L`ac2t1 ��.-
R
In Conjunction Hrith NO's
Councillor Orientation
Sessions, the ministry of
Municipal Affairs and
Housing has developed and
will deliver training on Local
Services Realignment for all
municipal councillors.
Purpose
These sessions will help
municipal councillors deal with
the changes in their roles and
responsibilities that came into
effect on January 1, 1998 with
special emphasis and education
on the new municipal finance
system and municipal labour
relations.
Summary of the Agenda
• Context for the day
• The New Picture for Municipal
Finance, including the new
assessment system and the
complete picture of revenue
and expenditure opportunities/
issues
• Labour Relations in the
municipality, covering issues
related to service
restructuring including Bili 136
and new aspects of labour
relations
• The session will present a
number of interactive activities
for the participants to acquire
and lost their new knowledge
and understanding
Location Date
Bracebridge
Jan. 30
Chatham -Kent
Jan. 30
• Toronto (special focus on
Feb. 20
GTA & upper Piers)
Feb. 7
" Toronto (2 sessions)
Feb. 8
North Bay
Feb. 13
Owen Sound
Feb. 13
Pembroke
Feb. 13
Thunder Bay
Feb. 20
Sault Ste Marie
Feb. 20
Sudbury
Feb. 20
Belleville
Feb. 20
Brockville Feb. 27
Windsor Feb. 27
Kenora Mar. 6
Ottawa Mar. 6
Brantford Mar. 6
London Mar. 13
Timmins Mar. 13
The Francophone Association of Municipalities of
Ontario is organizing dates & locations for french
sessions & will advise thoir members directly.
For further into contact; Rejean Nadeau.
9xeculive Director (AFMO) 613-749-8546
Deadline for registration
There is NO registration fee.
However, to ensure adequate
availability of materials and lunch
arrangements, we must receive
completed registration forms two
weeks prior to the session.
Format
The session runs from 8:30am to
4:30pm. It will be conducted by a
team of highly experienced
provincial and municipal staff and
expert consultants.
NQ W11 '%
'a4au"
UMITED. WE WILL WORK TO
ACCOMMODATE DEMAND IF IT GREATLY
FXCEEDS EXPECTED ATTENDANCE
Registration form
1)
Name
Title
2)
Name
Title
3)
Name
Title
4)
Name
Title
5)
Name
Title
Municipality
Preferred Location and Date
AMO will conrrrm yourspace(s) upon receipt of
registration and details of the location at that time.
For more information and
return of registration form,
contact:
Stuart Cottom
Ph: (418) 971-9856 ext. 310
Email: scottom®amo.municom.com
Fax: (416) 971-6191
Address:
Association of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto, ON M5G 1 E6
*Reminder: AMO's Special Membership meeting is
Friday. Feb. 6. 1998 to be held in Tomnlo. Information
has been pmviously sent to members.
IY2197 16:1Z:S4 EST; ASSOCIATION OF?->
DEC -1.2-97 FR I 03:41 PM AHO
ALERT
For Immediate Action
5198429431 CLERK-Tillsonburg T Page 68Z
FAX H0. 4169716191
P. 01
Association of
municipalities
of Ontario
gas UOIVM fty Avanue, Suite 1701
TOMR10. ON MGG fE0
Tel: (416) 07148SO - fAx (410) 071-0191
=0; AlMaGaMo.municam.com
PROVINCE ANNOUNCES NEIN FUNDING ARRANGEMENT AND
SAVINGS TARGETS AND RELEASES FINAL NUMBERS
ISSUE: The Government is sending municipalities the final figures on their costs and revenues
resulting from Who Does What. The Province is providing an additional $100 million to
deal with financial impacts of WDW service changes to help recognize the loss of the
$667 Municipal Support Grant.
THE FACTS:
0 -Highlights of Today's Announcement
► The residential education tax rate will be uniform across the province and will be set between
0.45 and 0.47 percent of the residential property's current assessed value and will be set when
final property assessment data are available. This is expected next month,
The Community Reinvestment Fund (CRF) of $570 million will be used to help municipalities
where there is a difference between new program costs and their savings targets. The
municipal numbers will identify the municipality's share of the CRF.
Savings targets (based on 1996, all municipal expenditures) are, on average:
► 1,7% for municipalities less than 100,000 population
► 3.2% for municipalities between 100,000 and 500,000 population
► 4.2% for municipalities greater than 500,000 population.
The government is counting on the recent savings in the Ontario Municipal Employees
Retirement System to help meet these targets.
Three special funds are being created:
► a Special Transition Fund of $75 million for each of the next two years; this is a re -allocation
of $150 million from the Municipal Capital and Operating Restructuring Fund (MCORF).
► $77 million is being re -allocated from MCORF to recognize unique circumstances faced by
small, rural and northern municipalities.
► a $50 million Municipal Restructuring Fund, a one-time fund to be used by municipalities that
are restructuring to find long-term efficiencies.
► An additional $50 million is being added to deal with maintenance of provincial highways and
bridge construction requirements, and the funds will be available for three years instead of two.
A distribution program reflects circumstances where there is a disproportionate share of
transfers.
09=*W 12,1297 ,. Paan U2
100
IZA2197 16:13:33 EST; ASSOCIATION OF?->
5190429431
CLERK-Tillsouburg T
Page 803
DEC -12-97 FRI 03:41 PM AMO
FAX NO.
4169716191
P. 02
Member Communication - Alert: New Funding Arrangement and Final Numbers
Municipalities paying for policing for the first time will receive assistance from the CRF with the
effect that each household will pay, on average, 25 cents a day.
► Equalization of GTA social costs has been limited to social assistance and social housing. Land
ambulance, public health and child care will not be pooled.
► 1998 Go Transit subsidy cost allocation ($106.4 million) has been apportioned to each region
in the GTA and should be reflected in their numbers. Year end adjustments will be made to
reflect actual costs.
STATUS:
Province has added $100 million new dollars to help mitigate the cumulative impact of the WDW
transfers and the loss of the Municipal Support Grant.
► Ministry of Municipal Affairs and Housing is faxing to each municipality their final figures on costs
and revenues. AMO is awaiting receipt of this municipal information so that we can do an
analysis of the impacts of today's announcement,
► There are still a number of outstanding decisions, including the education rate for commercial
and industrial, some assessment matters such as the fairness tax ranges, linear corridors, gross
receipt taxes and farmland pending development.
► AMO is seeking additional details concerning today's announcement, including clarification
around what the Province is defining as 1996 municipal expenditures (operating and/or capital),
and whether net revenues from Provincial Offences are part of the calculation even though
agreements of the transfer may be some time off.
AMO ACTION:
* President Elect Joan King and First Vice -President Roger Anderson attended Minister Eves'
media conference held at 11:00 a.m. today and subsequently met with the media to set out
AMD's initial response to the Province's announcement.
► AMO anticipates that some municipalities may see a significant reduction in the financial
impacts compared to their original projections. AMO will ensure that the interests and concerns
of all its members will be addressed.
► Attached is a copy of the Association's media release that sets out our key messages. As we
determine additional details and clarification, we will keep you advised.
This intotmation is available through AMO's MUNICOM network at www.municom.com,
For more information contact: Pat Vanini, Director of Policy and Goverment Relations (Acting) at
(416) 971-9856 ext. 316 or email: pvanini@amo.municom.com
Transmission problems contact: Lilian Cheung at (416) 971-9656 ext. 308 or email:
lcheung@amo.municom.com
Dwxxesbar i?. 14�J� P n I'M
1ZA-MY97 16:14:13 EST; ASSOCIATION OF?-)
DEC -12-97 FRI 03:42 PM AMO
Media Communication
News Release
For immediate release
5198429431 CLERK-Tillsonburg T Page 884
FAX NO. 4169716191 P. 03
Association of
! Munialpalltlas
of Ontarlo
soa Unty elly Ava. Batts 1701
ToroRm, ON MOO IEE
tat: (416) 971-0850 . faX (416) 071-8101
Omani: sma0amo.manimm.com
AMO CALLS UPON PROVINCIAL GOVERNMENT TO ACHIEVE THE
SAME SAVINGS TARGETS iT IS iMPOSING ON MUNICiPALITIES
Toronto, Ontario, December 12, 1997 — Joan King, President-elect of the Association of
Municipalities of Ontario, has called upon the provincial government to rise to the challenge of,
achieving the same municipal savings targets it has imposed upon Ontario municipalities.
Today's latest Who Does What figures, while termed 'revenue neutral' by Mr. Eves, did not include
the more than one-half billion dollars the Province has taken away from municipalities in the form
of the municipal support grants. "Municipalities understand the Government's fiscal agenda.
However, we are disappointed that the Government's promise to Ontario property tax payers of
fiscal neutrality did not include the loss of more than $500 million to municipalities," said Ms. King.
Ontario Finance Minister Emis Eves today told municipalities that in order to avoid having to
increase property taxes as a result of the Who Does What transfer, they would have to reduce the
costs of delivering municipal programs. Municipalities of less than 100,000 population will have to
achieve savings of 1.7 per cent; between 100,000 and 500,000, savings of 3.2 per cent; and for
municipalities greater than 500,000, municipalities must find savings of 4.2 per cent. These savings
are on top of the efficiencies and budget cuts most municipalities have already realized.
pit stands to reason that if these savings targets are as achievable for the programs municipalities
are paying for as Mr. Eves says they are, then the Province must also realize similar savings In the
programs it administers and then bills municipalities for, such as public health, ambulance services
social assistance and social housing," said Ms. King. '
The whole issue of whether the Province's Who Does What agenda of transferring services and
funding responsibilities to municipalities is, in fact, fiscally neutral, seems to rest on the
municipality's ability to achieve these savings targets. Mr. Eves did state that the transfer would not
be fiscally neutral for each municipality in the province. Some will fare better than others, he said.
(More)
102
12412/97 16:14:53 EST; ASSOCIATION OF?->
DEC -12-97 FRI 03:43 PM AMO
5198429431 CLERK-Tillson6urg T Page 885
-2-
FAX H0. 4169716191
P. 04
"We still do not have the details," Ms. King said. "And as we all know, the devil is in the details: $
Ms. King called upon the Government to give municipalities the tools they need to do the job
Government is asking of the sector. "if we are expected to find the kinds of savings they are asking
for, municipalities need a Government commitment to a regulatory system that is minimal, where
the Province does not intrude into municipal management and administration. It must be a
regulatory system that allows municipalities to find innovative solutions to meet the challenges of
local circumstances."
Today's announcement of an additional $100 million, she said, "is a step forward. It appears the
Province has listened to some of the concerns of municipalities. However, we need time to analyze
the numbers to determine what the individual impacts will be:' AMO will continue to work to ensure
that none of its members are disadvantaged, and will continue the dialogue with Government.
The Association of Municipalities of Ontario (AMO) is a non-profit organization with member
municipalities representing 95 per cent of Ontario's population. The mandate of AMO is to promote,
support and enhance strong and effective municipal government in Ontario.
For more information, contact:
Dan Remington
Communications Coordinator, AMO
(416) 971-9856 ext 312
-30-
103
cal
iZ/49/97 08:19:55 EST: ASSUCIATIUM OF?->
DEC -18-97 THU 05:17 PM AMO
�-corn m unication
ALERT
For immediate actio»
CLERK-Tillsonburg T Page 882
FAX NO. 4169716191 P. 01
"N ASSOCIBUU11 ul
Municipalities
�:�.: �•' of Ontario
303 urtWOMKy Ave, surto 1701
ToWro.ON MSG IES
'Car: (416) 071.-0954 • f@X (416) 071.a19i
smsu= amcalma.l UMICom.Com
Meeting of the Members Called to Formulate Plan of
Special M g
Action for Dealing with the Provincial Government
The Issue:
The
Who Does What initiative was intended to produce a more accountable, understandable
system of government. Instead, the Province has established a division of deliveryvira before. In
v
d funding
responsibilities that is, in many ways, less clear and less accountable uialities across Ontario to
addition, despite months of pressure from the Association
tnrade-off, recent announcements by
hold the Province to its promise of a revenue neutr
the Province have revealed that municipalities will still be expected to shoulder a financial burden
in excess of $50o million as a result of WDW.
The Facts:
the Association has called a Special
Meeting of the Members to be held in the Ry
In response to the Province's recent announcements,oal York Hotel's Canadian Room at 9:30 a.m. on
Friday,
February6, 1999. The purpose of the meeting is to develop a strategy for current and
future dealings with the Provincial Government. More specifically, it is to.
1) review the impact of recent Provincial decisions on the municipal sector;
set out the municipal position with regard to these decisions for discussion with the Premier
and senior members of Cabinet the
-
3 develop a lar of action for mitigating the negative impacts of the Provinces dec^t�siodnfU ding
} p p
short tern, and moving toward a more rational division of service delivery
responsibilities in the long term; and
4)consider structural changes to the Association which will enable it to deal more effectively with
the Province in the future.
Action Requested:
To demonstrate municipalities' resolve to deal with the Province's actions as a united sectorEach
g it is
important that as many municipalities as possible participate in the Februa & meeting.
muncipality is therefore asked to appoint at least two representatives (preferably
including the
voting
head of council) to attend this special meeting of AMO members. A fonin forappointing ion about the
delegates for the meeting is being mailed to all municipalities. Further
meeting will be sent to all municipalities in late January.
This information is available through AMO's MUNICOM network at www.municom.com. 1 0 4
For more information contact: Doug Raven, Executive girector, (416) 971-9856, ext. 306
paug in
pap a*Q( 10 19'17
CORP.SERV.01/98
THE CORPORATION OF THE TOWN OF TILLSONBURG
CORPORATE SERVICES COMMITTEE
MINUTES of the meeting of the Corporate Services Committee held
Thursday, January 8th, 1998 at 2:30 P.M.
PRESENT: Chair B. Smith, D. Beres, C. Rosehart, I. Horton (3:02
P.M.)
ALSO PRESENT: S. Lamb
STAFF PRESENT: D. Morris, B. Bartlett, J. Arts, K.
Patterson, G. Seitz
ORDER OF BUSINESS:
A. Adoption of Acrenda
Moved by D. Beres
Seconded by C. Rosehart THAT the Agenda for the Corporate
Services Committee Meeting dated January 8th, 1998 be adopted,
as amended to include:
A.1 Declarations of Conflict of Interest
G. Personnel
3. Staff Reporting Structure
"Carried"
A.1 Declarations of Conflict of Interest
Chair B. Smith declared a pecuniary interest with respect to
Vendor A013 in the Accounts Payable of December 1997.
B. Election of Vice -Chair
C. Rosehart nominated D. Beres as Vice -Chair of the Corporate
Services Committee. D. Beres accepted the nomination of Vice
Chair for the Committee.
Moved by C. Rosehart
Seconded by D. Beres THAT D. Beres be nominated as Vice -Chair
of the Corporate Services Committee for the term of Council
1998 - 2000.
"Carried"
...2
- 2 -
C. Establishment of Date and Time for Future Meetings of the
Corporate Services Committee
Corporate Services discussed the dates and times when their
meetings would be held for the term of 1998 - 2000.
The Treasurer brought to the attention of Committee members
that, once the Accounts Payable List is completed by staff and
circulated to all members of the Corporate Services Committee
and Town Council, any questions on the accounts should be
called in to Gary Seitz, Staff Accountant, from whom answers
could be obtained prior to the meeting, thereby greatly
reducing or eliminating any further time consumption on
accounts payable issues at the meeting.
After discussion, Corporate Services Committee decided that
their meetings would be set for the Wednesday before the last
Council meeting of the month at 2:30 P.M. Staff were directed
to have the agendas out on Monday evening before such
meetings.
D. Council Meetings - Recommended Date and Time for Next Meeting
Corporate Services Committee discussed at great length
proposed dates and times for meetings of Town Council. The
Committee discussed holding at least one of the monthly
Council Meetings during normal business hours to accommodate
the public and their legal/professional representatives, as
well as accommodating the members of Town Council. Committee
also discussed and decided to eliminate the Tuesday night
meeting in the second week of the month, as most Council items
were being dealt with on the Monday night of that week.
Moved by D. Beres
Seconded by I. Horton THAT Corporate Services Committee
recommend to Town Council that Council Meetings in the future
be set for the second Monday of the month beginning at 8:00
A.M. and the fourth Monday of the month beginning at 7:30 P.M.
"Carried"
E. Finance
1. Accounts Payable, as per list dated December 31st, 1997
for accounts processed to January 7th, 1998.
After all questions pertaining to the Accounts Payable
had been answered, it was
...3
Z.
3.
- 3 -
Moved by Councillor Beres
Seconded by Councillor Rosehart THAT the Accounts Payable
as per list dated December 31st, 1997 in the amount of
$631,380.05 be approved for payment.
"Carried"
Cost Management - Program Review
Clerk -Administrator D. Morris presented to Committee the
original report of the Cost Management Program dated
November 6th, 1996.
John Arts, Treasurer, advised Corporate Services
Committee that, if the program is extended for 1998,
there should be quarterly reporting to Committee and
Council of the Cost Management Review Team results and
that a member of Corporate Services/Town Council should
be invited to sit on that Working Committee.
Councillor Sam Lamb stated that there should be
comparisons between proposed and normal project spending
and that he would further like to see that in the program
any work normally done by staff such as negotiating for
a better price not be included in the program as this
principle of management is already part of their normal
daily work.
Moved by I. Horton
Seconded by D. Beres THAT Corporate Services Committee
recommend to Town Council that the 1997 Cost Management
Program for the Town of Tillsonburg be extended for 1998;
AND FURTHER THAT the 1997 Program be extended to include:
i) quarterly review and reporting
ii) inclusion of a Corporate Services/Town Council
member on the Review Working Committee
iii) all savings are to be reflected in the bottom
line departmental savings to the municipality.
"Carried"
Ministry of Finance - Local Services Realignment Data
The Treasurer presented the Local Services Realignment
Data from the Ministry of Finance to the Corporate
Services Committee. He further stated that any
adjustments in the amounts provided by the Ministry in
the Local Services Realignment Report would be off -set by
equal adjustments to the Community Reinvestment Fund
(CRF). He further stated that MPP of Oxford County, Mr.
...4
4.
5.
- 4 -
Ernie Hardeman, had stated that the Community
Reinvestment Fund is an ongoing commitment and that
special transition assistance would be put in place for
all municipalities in 1998 and 1999.
In response to questions from Committee members, Mr. John
Arts, Treasurer, commented that increases in the County
levy assessed to the Town of Tillsonburg should be
expected.
In response to questions from Committee, Mr. David
Morris, Clerk -Administrator, advised that there would be
tax shift between property classes, as a result of tax
rations being set by the County, instead of the local
municipalities. He further stated that this matter had
been dealt with by the Clerks and Treasurers of the
County and that this matter had been brought to the
attention of other local councils in the County, but that
there didn't seem to be any area of concern for this tax
shift between property classes by the rural
municipalities throughout the County.
The Local Services Realignment Data as presented by the
Ministry of Finance was received by the Corporate
Services Committee as information.
Hickory Hills - Realty Taxes on Parkland
Mr. David Morris, Clerk -Administrator, was requested to
respond to the ratepayers listed in the letter dated
December 29th, 1997 from Mr. Wilkinson, and advised them
that the relationship between the municipality and
Hickory Hills Ratepayers Association is by agreement and
that those persons should contact their elected
representatives if further meetings are desired and
required. Letter dated December 29th, 1997 from Mr. G.S.
Wilkinson, 14 McDonald Court, was received for
information.
Budget UP -Date - verbal
The Treasurer up -dated the Corporate Services Committee
on the budget status being prepared by individual
departments of the Town of Tillsonburg.
After discussion, a target date for the preliminary
budget review by Corporate Services was set at 8:00 A.M.
on Friday, February 6th, 1998 in the Council Chambers and
all members of Town Council would be invited.
- 5 -
F. Special and Property
1. Surplus Lands (Hardy Ave.)
Letter dated December 17th, 1997 from the Deputy Clerk
was presented to Corporate Services Committee and
received.
Mr. John Arts, Treasurer, advised that the Parks Office
lands on Hardy Ave. have been deemed surplus by the
Parks, Community Centre and Recreation Commission and it
is time to advertise for their disposal and close Hardy
Ave.
Chair Bob Smith stated that all costs associated with the
road closure and sale of the lands would have to be
reflected through the appropriate Parks, Community Centre
and Recreation Department budgets.
Moved by I. Horton
Seconded by D. Beres THAT the Corporate Services
Committee recommend to Town Council that:
i) Welding Road be closed and that the necessary
notices under the Municipal Act be completed and
By -Law be passed by Town Council
ii) that the lands described as Lot 598, Plan 500, and
the unclosed portion of Welding Road, be deemed
surplus by the Town of Tillsonburg and be
advertised for sale by the municipality.
"Carried"
2. Petition - RE: Pitbull Dogs
Report dated December 18th, 1997 from the Deputy Clerk
was received by Corporate Services Committee.
Moved by D. Beres
Seconded by I. Horton THAT the Corporate Services
Committee recommend to Town Council the following:
i) that a petition to the Legislative Assembly of the
Province of Ontario be approved that would enable
permissive authority under the Municipal Act,
R.S.O. 1990 to regulate and restrict the pitbull
throughout the Province of Ontario;
...6
ii) that the petition be circulated in the Town of
Tillsonburg to received signatures of concerned
residents showing support for the amendment to the
Municipal Act, R.S.O. 1990;
iii) that the petition, once completed and signed by
residents of the Town of Tillsonburg, be forwarded
to the local member of Provincial Parliament, Mr.
Toby Barrett, Haldimand-Norfolk and Tillsonburg,
for appropriate action and circulation at the
Legislative Assembly of the Province of Ontario.
"Carried"
3. Animal Control - Appointment of Officer
Report dated December 23rd, 1997 from the Deputy Clerk
was received by the Corporate Services Committee.
Moved by D. Beres
Seconded by I. Horton THAT the Corporate Services
Committee recommend to Town Council that the Town's
Animal Control By -Law 2554 be amended to include the
following:
i) that the Deputy Clerk be designated as Animal
Control Officer for the Town of Tillsonburg
ii) that the term 'dangerous dog' be redefined to
differentiate between a serious attach that causes
harm to an individual and a lesser that does not _
cause harm to an individual.
"Carried"
The Deputy Clerk advised that the appropriate by-law
would have to be forwarded to Town Council once prepared.
4. Animal Control - Cat Tags
Report dated January 6th, 1998 from the Deputy Clerk was
received by Corporate Services Committee.
It was noted that a tag fee for non-neutured cats was
currently in place.
Moved by D. Beres
Seconded by I. Horton THAT the Corporate Services
Committee recommend to Town Council the collection of a
$10.00 fee for cat tags for neutered animals.
"Carried"
...7
- 7 -
The Deputy Clerk advised that the appropriate
would have to be prepared by the Clerk'
forwarded to Town Council for a by-law
Clerk's office and
5 approval.
Cash in Lieu of Parkin - 40-42 Broadway
Reported dated January 6th, 1998 from the Deputy Clerk
was received by Corporate Services Committee.
P
Moved by D. Beres
Seconded by I. Horton THAT the Corporate
Committee recommend to Town Council that
Of Agreement Services
Lassaline dated December 23rd the Memorandum
42 Broadwaywith respect to 1996 with Mr. Paul
be cancelled cash in lieu of parking at 40 -
Mr. Lassaline in a letter dated December ve 1998 9th, 1997; by
AND Frty at URTHER THAT any future change of useforthe
parking be40-42 Broadway, requiring cash in lieu of
Council. subject to a separate application through Town
"Carried"
6• Transport 2000 Canada
Information
Received by Corporate Services Committee.
G• Per�el
1. Salary Grid Adjustment
Moved by I. Horton
Seconded by C. Rosehart THAT Corporate Services Committee
recommend to Town Council that the remuneration structure
and the salary grid for Mayor and Council, full-time non-
union Town Staff, Parks & Recreation, Library and Museum
be increased by 1.5% effective January 1st, 1998 and that
thiS apply to remuneration and salaries and wages
thereof-,,
Carried
eada Items:
Fut�:Q A aSes based on Performance
�tPi/ at the level ad]ueamto the next
yid
�QVO� IYiS statesa1s� ,ouldo e t ee.
ce aPPrte seryices
Da i0� OTpola
�e
6
on
tion Review a classificiatlof
Classifica that meeting
Administ
rator
advised the next
The Clerwould be available
review Committee.
Corporate Services
protection Plan Term
Term Income the work on the Short with
Short that to finalization,
advised ions would have
John Arts plan was close clues Mr' Protection d that their g rocess approved by
Income nlOngroups an the P letter from the
to t 11 be answe ed as Part °f that
the r a employees with
He further stated plan. He
by all non-union Protection LUPE)
Town
Council received prote staff
Mayor was Short Term Income unionized
to that a meeting with
the
respect 28th, 1998.
further stated January
would be held on
Structure slon on a staff
Staff Re 0rtin discus
to Per
items'
Dave Beres initiated
reporting
structure with respeCt
reporting Beres orate Services
the Corp on to
Moved by I• SessiHorton THAT In Camera'
by t' nto
Seconded rise and move i
Committee now of personnel.
discuss matters at
"Carried" moved into 'In Camera'
Corporate Services Committee
5:31 p•M• Committee will be a
the Corporate Services C° 6th, 1998, or at
at 8:00 A.M. on February
The Next Meeting of
special budget meeting
the call of the Chair.
bo
a
Classification Review
The Clerk -Administrator advised that a classificiation
review would be available at the next meeting of
Corporate Services Committee.
Short Term Income Protection Plan
Mr. John Arts advised that the work on the Short Term
Income Protection Plan was close to finalization, with
the non-union groups and that their questions would have
to still be answered as part of the process approved by
Town Council. He further stated that a letter from the
Mayor was received by all non-union employees with
respect to the Short Term Income Protection Plan. He
further stated that a meeting with unionized staff ( CUPE )
would be held on January 28th, 1998.
Staff Reporting Structure
Councillor Dave Beres initiated discussion on a staff
reporting structure with respect to Personnel items.
Moved by I. Horton
Seconded by D. Beres THAT the Corporate Services
Committee now rise and move into 'In Camera' Session to
discuss matters of Personnel.
"Carried"
Corporate Services Committee moved into 'In Camera' at
5:31 P.M.
The Next Meeting of the Corporate Services Committee will be a
special budget meeting at 8:00 A.M. on February 6th, 1998, or at
the call of the Chair.
i
.f
- 7 -
The Deputy Clerk advised that the appropriate by-law
would have to be prepared by the Clerk's office and
forwarded to Town Council for approval.
5. Cash in Lieu of Parkins - 40-42 Broadway
Reported dated January 6th, 1998 from the Deputy Clerk
was received by Corporate Services Committee.
Moved by D. Beres
Seconded by I. Horton THAT the Corporate Services
Committee recommend to Town Council that the Memorandum
of Agreement dated December 23rd, 1996 with Mr. Paul
Lassaline, with respect to cash in lieu of parking at 40-
42 Broadway be cancelled effective 1998, as requested by
Mr. Lassaline in a letter dated December 9th, 1997;
AND FURTHER THAT any future change of use for the
property at 40-42 Broadway, requiring cash in lieu of
parking be subject to a separate application through Town
Council.
"Carried"
6. Transport 2000 Canada - Information
Received by Corporate Services Committee.
G. Personnel
1. Salary Grid Adiustment
Moved by I. Horton
Seconded by C. Rosehart THAT Corporate Services Committee
recommend to Town Council that the remuneration structure
and the salary grid for Mayor and Council, full-time non-
union Town Staff, Parks & Recreation, Library and Museum
be increased by 1.5% effective January 1st, 1998 and that
this apply to remuneration and salaries and wages
thereof.
"Carried"
2. Future Agenda Items:
Level Increases based on performance
Mr. David Morris stated that the level adjustments, based
on performance appraisals, would be provided to the next
meeting of Corporate Services Committee.
0 0 08
Ontario Provincial Police '
A P O L I C E S E R V I C 1_ T O C A L L Y O U R O
Excerpted from Police Services Act as amended by Police Services Amendment Act, 1997 (Bill 105)
110, Role of board
10. (9) if one or more municipalities enters into an agreement under
this section, the board or joint board shall advise the Ontario
Provincial Police detachment commander assigned to the munici-
pality or municipalities, or his or her designate, with respect to
police services in the municipality or municipalities and shall,
(a) participate in the selection of the detachment commander of the
detachment assigned to the municipality or municipalities;
(b) generally determine objectives and priorities for police services,
after consultation with the detachment commander or his or her
designate;
(c) establish, after consultation with the detachment commander or his
or her designate, any local policies with respect to police services
(but the board or joint board shall not establish provincial policies
of the Ontario Provincial Police with respect to police services);
(d) monitor the performance of the detachment commander;
(e) receive regular reports from the detachment commander or his or
her designate on disclosures and decisions made under section 49
(secondary activities);
(f) review the detachment commander's administration of the com-
plaints system under Part V and receive regular reports from the
detachment commander or his or her designate on his or her
administration of the complaints system.
100- Responsibilities of boards
31. (1) A board is responsible for the provision of adequate and effec-
tive police services in the municipality and shall,
(b) generally determine, after consultation with the chief of police,
objectives and priorities with respect to police services in the
municipality;
(c) establish policies for the effective management of the police force;
(d) recruit and appoint the chief of police and any deputy chief of
police, and annually determine their remuneration and working
conditions, taking their submissions into account;
(e) direct the chief of police and monitor his or her performance;
(g) receive regular reports from the chief of police on disclosures and
decisions made under section 49 (secondary activities);
(1) establish guidelines for dealing with complaints made under Part V;
(I) review the chief of police's administration of the complaints sys-
tem under Part V and receive regular reports from the chief of
police on his or her administration of the complaints system.
43. (1) No person shall be appointed as a police officer unless he or she,
(a) is a Canadian citizen or a permanent resident of Canada;
(b) is at least eighteen years of age;
(c) is physically and mentally able to perform the duties of the posi-
tion, having regard to his or her own safety and the safety of
members of the public;
(d) is of good moral character and habits; and
(e) has successfully completed four years of secondary school
education or its equivalent.
11/97
Indemnification of member of municipal police force
50. (2) The board may, in accordance with the guidelines established
under clause 31 (1) (h), Indemnify a member of the police force
for reasonable legal costs Incurred,
(a) in the defence of a civil action, if the member is not found to be
liable;
(b) in the defence of a criminal prosecution, if the member is found
not guilty;
(c) in respect of any other proceeding in which the member's manner
of execution of the duties of his or her employment was an issue,
if the member is found to have acted in good faith.
Agreement
50. (3) A majority of the members of a police force and the board may,
in an agreement made under Part VIII, provide for indemnification
for the legal costs of members of the police force, except the legal
costs of a member who is found guilty of a criminal offence; If
such an agreement exists, the board shall indemnify members in
accordance with the agreement and subsection (22) does not
apply.
indemnification of member of O.P.P.
50. (5) The Minister of Finance may indemnify, out of the
Consolidated Revenue Fund, a member of the Ontario Provincial
Police for reasonable legal costs incurred,
(a) in the defence of a civil action, if the member is not found to be
liable;
(b) in the defence of a criminal prosecution, if the member is found
not guilty;
(c) in respect of any other proceeding in which the member's manner
of execution of the duties of his or her employment was an Issue,
If the member is found to have acted
in good faith.
Agreement
F O R
INFORMATION
50. (6) The Ontario Provincial Police
-
Association and the Crown in right
of Ontario may, in an agreement
OPP MUNICIPAL
made under the Public Service Act,
POLICING
provide for indemnification for
TELEPHONE
the legal costs of members of
the police force, except the legal
(705) 329-6252
costs of a member who is found
FAX
guilty of a criminal offence; if
(705) 329-6217
such an agreement exists, the
Minister of Finance shall indemni-
777 MEMORIAL AVE.
fy members in accordance with
ORILLIA, ONTARIO
the agreement and subsection (5)
L3V 7V3
does not apply.
Ontario Provincial Police
A P O L I C E S E R V I C E T O C A L L Y O U R O W N
Accountable to each community
it serves
f a municipality chooses to
contract with the OPP for
municipal police services,
does the community lose con-
trol of its police service?
"Definitely not," stresses OPP
Commissioner Thomas O'Grady.
"The OPP has a long tradition of
providing police services to
municipalities throughout
Ontario," says Commissioner
O'Grady.
"When a municipality elects to
receive police services from the
OPP under contract, the OPP
commits dedicated resources to
that municipality," he continues.
"But that commitment goes
beyond just officers and equip-
ment. It includes a detachment
commander who is sensitive to
the community's needs and an
organization that is committed
to being accountable at the local
level."
It has always been OPP policy
and practice to be accountable
to the communities it serves.
The new Police Services Act
makes it a legislated require-
ment. The detachment
commander and the Police
Services Board (PSB) in OPP
contract locations must work
together to effectively manage
the police service. The Act
requires that the objectives and
priorities for the delivery of the
II/97
police service be set by the PSB,
after consultation with the
detachment commander.
The new legislation also
strengthens the relationship
between the detachment
commander and the PSB. It
stipulates that the Board must
participate in the selection of the
detachment commander and
monitor his or her performance.
What does this mean
in everyday practice?
Recently the Town of
Collingwood chose to accept an
OPP contract for its police ser-
vices. The transition to the OPP
occurs early in 1998, at which
time the serving members of
the Collingwood Police Service
are hired and sworn in as
members of the OPP.
The community, in partnership
with the OPP, chose their new
detachment commander in the
fall of 1997. OPP members with
various backgrounds and expe-
rience from all over the
province applied for the posi-
tion. From the list of qualified
applicants, six candidates were
selected to appear before a
selection review board. The
review board consisted of four
members of Collingwood's PSB
and OPP Regional Commander
Chief Superintendent Bill
Hutton.
"We are very pleased with
the process in which we all
participated and selected our
detachment commander.
The process bonds the
community and the OPP,
and stresses the partnership
between us."
Bob Smith, Chair
Collingwood Police Services
Board
"I am very comfortable with the
community having input into
the choice of its detachment
commander," says C/Supt.
Hutton. "it is interesting to note
that of the five people who
made the selection for
Collingwood, I was the only one
from the OPP."
This is not the first time that the
community has played an active
role in selecting its OPP police
leaders. According to C/Supt.
Hutton, "Community members
and elected leaders help choose
detachment commanders in
non -contract locations, for
example Wasaga Beach, Barrie
and the District of Muskoka.
"This is the first step in being i
accountable to our clients and it
is all part of our community
policing philosophy," says
C/Supt. Hutton. +
"Our commitment
to the community
includes a
detachment
commander who
is sensitive to
the community's
needs and an
organization
committed to
being accountable
at the local level."
Thomas O'Grady
Commissioner, OPP
FOR
INFORMATION
V
OPP MUNICIPAL
POLICING
TELEPHONE
(705)329-6252
FAX
(705)329-6217
777 MEMORIAL AVE.
ORILLIA, ONTARIO
L3V 7V3
Ontario Provincial Polio
4S
A P O L I C E S E R V I C E T O C A L L Y O U R O
Benefits go beyond bottom line
ore and more, munici-
palities are recogniz-
ing that the benefits of
an OPP contract go beyond cost
considerations.
The shared infrastructure of the
OPP broadens local access to
resources, expertise, solutions,
training and management ser-
vices. it offers expanded pur-
chasing power and does so
without restricting a municipal-
ity's overall financial control of
its policing costs.
Shared services are made avail-
able through OPP general and
regional headquarters. They
include human resources man-
agement, such as recruitment,
staffing and training, police
management and labour rela-
tions, as well as access to tech-
nology, mobile communications,
research and development.
"The OPP has taken some
of the weight off the
board.... There are no
negotiations to worry
about. We have found the
OPP very cooperative
about anything of concern
to the community."
Kincardine Police Services
Board
The infrastructure support is an
important element of OPP
service and complements local
control of front-line services.
The attributes of an OPP con-
tract translate into significant
benefits for a municipal council.
11/97
For example:
• Single point of police leader-
ship, through the detach-
ment commander.
• Single point of legislated
accountability of the detach-
ment commander to the Police
Services Board as required
by the Police Services Act.
• Ability to participate mean-
ingfully in the selection
of the community's police
leader.
• Assurance of the adequacy
of the police service.
• Dedication to resolving com-
munity issues through local
involvement and community
policing advisory committees.
• Service at defined cost.
• Support of OPP neighbouring
detachments, regional and
general headquarters to meet
unusual and unexpected
events, whenever required.
• Access to a comprehensive
infrastructure, e.g. radios,
telecommunications.
• Access to specialized ser-
vices, e.g. search and rescue,
canine and helicopter units,
and criminal investigation
specialists.
• Program support, i.e. coordi-
nation of RIDE units, com-
munity policing initiatives.
• Research and development
into technologies and tech-
niques of policing.
• Fleet management.
• Bulk purchasing for uniform
and equipment procurement.
With an OPP contract, the com-
munity no longer faces the
issues and the significant time
and costs involved in recruit -
"We have more officers
and more cars on the road
at less cost through an
OPP contract."
Richard Firth, Chair, New
Tecumseth Police Services
Board
ment, human resources and
benefits management, negotia-
tions and payroll for police per-
sonnel.
The OPP assumes responsibility
for training of police personnel,
policy and procedural develop-
ment, legal services for the police
service operation, day-to-day
management of personnel, infra-
structure and administration,
and litigation issues involving
police service members.
The community no longer
needs to develop complex pro-
tocols for specialized services
not available within the local
police service, and it no longer
needs to devote significant time
and resources to police capital
planning, financing and
management. Police facility
maintenance and management
are negotiable. The detachment
commander and the OPP
assume responsibility for
complaint investigations.
What does it all mean?
Community leaders can spend
their time and energy working
with their police service on the
real issues affecting their com-
munity and its people.
"We have a
responsive and
cooperative
detachment
commander and
an OPP hierarchy
that remains
committed to
providing a
quality police
service."
Richard Firth,
Chair, New
Tecumseth Police
Services Board
FOR
INFORMATION
V
OPP MUNICIPAL
POLICING
TELEPHONE
(705)329-6252
FAX
(705) 329-6217
777 MEMORIAL AVE.
ORILLIA, ONTARIO
L3V 7V3
Ontario Provincial PolicIffUSOC
A P O L I C E S E R V I C E T O C A L L Y O U R O V
The OPP: A service to call your own
he OPP has a rich history
of serving the people of
Ontario and is a police
service they truly can call their
own. The OPP has deep roots
in Ontario as towns, villages
and townships have received
effective, community-based
policing and protection from
local detachments for the past
88 years.
The evolution of the Force
began with the First Parliament
of Upper Canada, convened at
Niagara -on -the -Lake in
September 1792. A provision
was made to form a "police
system" in Upper Canada. In
July 1875, the first salaried
provincial constable, John
Wilson Murray, was appointed
to act as "detective for the
Government of Ontario." In
1909, the Ontario Provincial
Police Force was officially
named.
In 1921, the Provincial Police
Force Act created the position
of Commissioner with responsi-
bility for the general control and
administration of the provincial
police force.
By 1928, OPP Commissioner
V.A.S. Williams sought new
ways to increase the effective-
ness of the Force. In February
1929, the Ontario Provincial
Police Training School was
created to train all new
appointees. This tradition
continues today with OPP
recruits being educated at the
11/97
Ontario Police College in Aylmer
and at the Provincial Police
Academy in Orillia.
The first OPP municipal policing
contract was established in the
early 1940s. This marked the
beginning of a municipal con-
tracting experience that now
spans almost half a century.
In 1974, women joined the
uniformed ranks of the OPP as
constables. By the mid-1980s,
the OPP had emerged as the
third largest, deployed force in
North America, with more than
5,400 uniformed and civilian
personnel.
Service innovations meet
changing needs
The first snow vehicles used for
police duties were introduced
by the OPP in 1956. In 1957,
the OPP purchased special
underwater breathing equip-
ment to start up underwater
search and recovery operations.
A teletype service connected
General Headquarters with
most of the OPP for the first
time in 1957. In 1958, OPP
Anti -Rackets was established
within the Criminal Investiga-
tion Branch to combat
province -wide fraud and other
related offences. That same
year, the OPP Association was
formed.
In 1965, the OPP established
the first Canine Unit to enhance
search and rescue operations
throughout Ontario. In 1972,
the OPP Explosives Disposal
Unit was formally initiated. In
1974, the OPP Helicopter Unit
was formed to support field
officers and to help in search
and rescue operations. In 1975,
the Tactics and Rescue Unit
came into being to support the
regular force in exceptional cir-
cumstances. Rounding out OPP
specialized services are the
Emergency Response Teams
which were formed in 1992.
In 1996, the OPP completed a
major restructuring, designed to
streamline the organization and
improve communication and
local input from community
partners.
Today the OPP serves the
people of Ontario from six
regions, with OPP General
Headquarters located in Orillia.
The OPP provides direct
policing services to more than
2.3 million people (3.3 million
in summer) 24 hours a day,
seven days a week, over
993,000 sq. km of land and
174,000 sq. km of Ontario
waterways. The OPP is respon-
sible for policing those parts of
Ontario not policed by a munic-
ipal or regional policing service,
and additionally provides
policing services to many
municipalities under contract.
The OPP is dedicated to
providing community policing
throughout the province in an
unshakable commitment to
serving the people of
Ontario. +
Today, the OPP is
the main provider
of contracted
policing services
in Ontario.
Accountability
and partnership
are the hallmarks
of this long
history of local
service.
FOR
INFORMATION
V
OPP MUNICIPAL
POLICING
TELEPHONE
(705)329-6252
FAX
(705) 329-6217
777 MEMORIAL AVE.
ORMLIA, ONTARIO
L3V 7V3
I
Ontario Provincial Poli/'��(`
v� v
A P O L I C E S E R V I C E T O C A L L Y O U R O
Contracts tailored to the community
ny municipality can
explore the benefits of
contracting with the
OPP by requesting a costing.
More importantly, any cost
proposal from the OPP will be
tailored to meet the needs of
that community.
Municipalities currently policed
by a police force other than the
OPP make their request for a
cost proposal to the Ministry of
the Solicitor General and
Correctional Services. At
present, resolutions from both
the municipal council and the
police services board are
required. Upon proclamation
of Bill 105, only a resolution of
council will be needed.
For those municipalities served
by the OPP at no direct cost, a
council resolution sent directly
to the local OPP detachment
commander or to OPP
Municipal Policing is all that is
required to get started.
To customize the police service
to the needs of the community,
the OPP relies on two important
components: community
consultations and workload
analysis.
"The community consultation
process is probably the most
important factor we use to
develop proposals," says
Superintendent William Crate,
Bureau Commander, OPP
Municipal Policing.
"Our analysts interview munic-
ipal officials, elected represen-
tatives, police services board
members, community policing
II/97
committees, community groups
and citizens including seniors
and youth. We count on these
interviews to tell us what the
community wants to see in its
police service," he explains.
This process is key to tailoring
and enhancing service to
address the community's
specific service delivery needs.
The workload analysis is used
to assess the appropriate
staffing levels, equipment and
support services required to
ensure an adequate and
effective service.
If requested, the OPP will
outline different options for
service in a cost proposal.
Some items considered include:
• stand alone service vs. inte-
grated police service using
OPP resources that may
already be in the community;
• using existing police facilities
or integrating facilities with
the OPP;
• establishing extended ser-
vices or storefront offices;
• dedicated supervision and
clerical duties vs. sharing
with an OPP detachment;
• establishing the hours a
police station is open, from
eight hours a day Monday to
Friday to 24 hours a day,
seven days a week;
• enhanced community ser-
vices programs, foot patrols,
proactive patrols and traffic
enforcement;
• by-law enforcement;
• auxiliary officers.
When the OPP is chosen to
provide a community's policing
services, employment is offered
to all serving police officers of
the municipality. Where civil-
ian positions are identified, the
OPP also offers employment to
municipal police civilian
employees.
Recently the Town of
Hawkesbury chose to accept an
OPP contract for its police
services. The Town requested
three different costing propos-
als based on the hours of
public access to its police office.
"The community had input into
establishing our options and it
was Council and the Police
Services Board which decided
on the option chosen,"
explains Hawkesbury's Chief
Administrative Officer Gilbert
Heroux.
"The OPP was very responsive
to the town's requirements," he
says. "OPP officers from the
Municipal Policing Section and
the local detachment made
themselves available to the
community."
Costing proposals are prepared
at no charge, and no commit-
ment is made by the municipal-
ity until a contract is signed.
An OPP contract, which
normally runs for five years,
specifies an annual estimated
cost for policing services.
Municipalities are billed quar-
terly. At year end, actual costs
are calculated and any adjust-
ments are made in the first
quarter of the next year. A
contract can be renegotiated or
terminated with one year's
notice. +
"We are very
much on track for
the type of savings
suggested. We're
very pleased. Our
estimates have
been right so far."
Ian Brown
City Manager
City of Orillia
"At our request,
the OPP gave us
three different
options and we
decided which
option suited our
needs best. That's
the one we
chose."
Gilbert Heroux,
Chief Administrative
Officer, Town of
Hawkesbury
FOR
INFORMATION
V
OPP MUNICIPAL
POLICING
TELEPHONE
(705)329-6252
FAX
(705) 329-6217
777 MEMORIAL AVE.
ORILLIA, ONTARIO
L3V 7V3
Ontario Provincial Policr�0/'�v�(`
I �
A F O L I C I: S E R v i C I_ T O C A L L 1' O U R O b
IS THERE A DIFFERENCE?
f.the.legislated c
1. Objectives and priorities for Determined after consultation with
delivery of police services within the chief of police - 31(1)(b) P5A
the municipality:
2. Policy for the effective Establish policies for the effective
management of the police force: management of the police force -
31(1)(c) P5A, usually in consultation
with the chief of police.
3. Selection of detachment Recruit and appoint the chief of
commander/chief of police:
police
and deputies - 31(1)(d) P5A
4. Evaluation of detachment Direct& monitor the performance of
commander/chief of police: the chief of police - 31(1)(e) PSA
5. Maintenance of a complaints Establish guidelines for dealing with
system: complaints under Part V - 31(1)(i)
PSA
Review the chief of police's adminis-
tration of the complaint system and
receive regular reports - 31(1)0) PS1
6. Appoint the member5ofthe force:
board appoint5member5upon the
recommendation of the chief of
F O R
police. The force must advertise,
INFORMATION
test and screen candidates using
-
the criteria of 43(1) P5A
OPP MUNICIPAL
7. Indemnification of members for
The Boardset5guidelinesandfund5
POLICING
legal costs:
legal costs underan agreementwith
TELEPHONE
the local police a55ociation,in
(705)329-6252
compliance with 50(2)&(3) PSA
FAX
(705)329-6217
8. Monitor secondary activities
The chief of police is required to
ofthe police force members :
provide regular reports on
777 MEMORIAL AVE.
disclosures& decisions made on
oRauA,oNTARIo
secondary activities -31(1)(g)P5A
L3V 7V3
11/97