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980209 Regular Council Meeting AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG S L CCOUNCIL AGENDA MONDAY - February 9th, 1998 - 8:00 A.M. ORDER OF BUSINESS• Pg. 3- 8 A. Adoption of Minutes - January 26th, 1998 B. Adoption of Agenda C. Declarations - Municipal Conflict of Interest Act D. Presentations 1. Mike Barrett, Planner, County of Oxford RE: Town of Tillsonburg Proposed Zoning By -Law Modifications - Draft Commercial Zone Provisions (Please bring copy of report previously distributed.) E. Appointments/Delegations C F. Reports •�/ ��� 4 SiG��� ' Pg. 9-13 1. Public Services Committee Minutes of February 4th, 1998 Pg. 14--7-8 2. County of Oxford, Department of Planning and Development RE: Revisions to the Water Allocation Policy - Town of Tillsonburg (Report #98-17) G. Communications H. Information Pg. 19-20 1. Otter Valley Utility Corridor & Recreation Trail Committee Minutes of December 15th, 1997 Pg. 21 2. Tillsonburg Museum/Annandale House Minutes of December 18th, 1997 Pg. 22_74 3. Long Point Region Conservation Authority Minutes of January 7th, 1998 I. Resolutions J. By -Laws 1. By -Law 2831 - To regulate the keeping of dangerous dogs and dogs that cause a disturbance 2. By -Law 2832 - To appoint members to various Boards and Commissions K. Notice of Motion L. Closed Session - 2 - Pg. 25-26 4. Bell RE: Service Improvements - Town of Tillsonburg Pg. 27-28 5. Association of Municipalities of Ontario RE: Who Does What Initiative Pg. 29--34 6. Ministry of Community and Social Services RE: Shelter Allowance For Homeless People on Welfare Pg. 35-36 7. Ministry of Municipal Affairs and Housing RE: Ontario's Social Housing System Pg. 37 8. Ministry of Municipal Affairs and Housing RE: Training Sessions for New and Returning Councillors I. Resolutions J. By -Laws 1. By -Law 2831 - To regulate the keeping of dangerous dogs and dogs that cause a disturbance 2. By -Law 2832 - To appoint members to various Boards and Commissions K. Notice of Motion L. Closed Session January 26th, 1998 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, January 26th, 1998 at 7:30 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and S. Molnar ORDER OF BUSINESS: A. Adoption of Minutes No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under dates of January 6th and 12th, 1998 be adopted as printed and circulated. "Carried" B. Adoption of Agenda No. 2 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of January 26th, 1998 be adopted as printed, with the addition of: I. Information 7. Economic Development Officer RE: Revised Uncommitted Water Allocation K. By -Laws 1. By -Law 2830 - To provide for the Interim Levy of Taxes. "Carried" C. Declarations - Municipal Conflict of Interest Act None D. Presentations 1. Mr. Bill Irvine was preaethe Volunteer Recognition Award for the month of J;&T% 1998 for his long-standing and varied volunteer worms the community. 3 ' E. Appointments/Delec?ations 1. Linda Lomax, Tourist Co-ordinator, Oxford County Tourist Association Tourist Co-ordinator, Linda Lomax addressed Town Council and presented to them the works that will compose the 1998 Visitor's Guide for the County of Oxford. She also advised Town Council that the Annual Meeting for OCTA is to be held on March 5th, 1998 at the Elmhurst Inn. F. Public Hearincls 1. Application for Consent - Gladys Smith Mr. Mike Barrett, addressed Town Council and presented Report #98-10 from the County of Oxford, Planning and Development Department. Mr. Bernie Toth was in attendance and, on behalf of the applicant, requested that Town Council give favourable consideration to granting the applied for Minor Variance. Mrs. Nancy Rowland, R.E. Wood Realty, addressed Town Council and requested that they give favourable consideration to granting the applied for minor variance. She also advised Town Council that the application has been amended to include that Gladys Smith is in Estate and that Mrs. Joan Sinden is now the Executrix. No. 3 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council support the application under File #B-107/97 by the Estate of Mrs. Gladys Smith (Mrs. Joan Sinden, Executrix) for a property known as Lot 20, Plan 1650, known municipally as 54 Potters Road to create a new residential building lot in an infill situation, subject to the following conditions: 1. That both lots (retained and severed) be suitably re -zoned to provide for single family detached dwellings; 2. That a severance agreement be entered into between the Town and applicant and registered on land titles that the applicant connect to Town sanitary services when they become available in the future; 3. That both the retained and severed lots be connected to Town after services; Li 4. That the existing septic system be relocated so that it is entirely on the retained lot; 5. That a 10' road widening allowance be allocated to the County of Oxford. "Carried" 2. Application for Consent - Eberhard Hardware Manufacturing Limited Mr. Michael Barrett, Town Planner, addressed Town Council and presented Report #98-11 from the County of Oxford Planning and Development Department. Mr. Richard Wood, R.E. Wood Realty Limited, addressed Town Council in support of the applied for Minor Variance. Mr. Mike VanWynsberghe addressed Town Council and requested support for the as applied for Minor Variance. No. 4 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg advise the Land Division Committee that it is in favour of the applications for consent submitted by Eberhard Hardware Manufacturing Limited, for property located at 67 Goshen Street, proposing to create two new industrial lots, subject to the following conditions: 1. The Council of the Town of Tillsonburg adopt a by-law which designates the subject property as a site plan control area. 2. The Clerk of the Town of Tillsonburg advise the Secretary -Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise have been complied with. 3. The Applicant enter into a Severance Agreement with the Town. "Carried" G. Reports 1. Development/Culture Committee Minutes of January 20th, 1998 61 H. Communications 1. Association of Municipalities of Ontario RE: Special Meeting of Members - February 6th, 1998 2. Orval A. Clark RE: Angela Fardella I. Information 1. Tillsonburg Culture Commission Minutes of November 19th, 1997 2. County of Oxford Land Division Committee RE: Notice of Application for Consent: i) Gladys Smith (Application #B-107/97) ii) Eberhard Hardware Manufacturing Limited (Applications #B-123/97 & B-124/97) 3. Notice of Cancellation of Public Hearing - Hickory Hills Inc • i) Hickory Hills Developments Inc. ii) County of Oxford 4. Association of Municipalities of Ontario RE: Membership Meeting - February 6th, 1998 5. Association of Municipalities of Ontario RE: News From Queen's Park 6. Ministry of Finance News Releases RE: i) Ontario Announces Funding For Major Spending Sectors ii) Ontario's Deficit Continues To Fall But Job Not Done iii) Ontario's Economy On Track But More To Do Says Eves J. Resolutions No. 4 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg advise the Land Division Committee that it is in favour of the applications for consent submitted by Eberhard Hardware Manufacturing Limited, for property located at 67 Goshen Street, propoiiUg to create two new industrial lots, subject to the following conditionsi 6 1. The Council of the Town of Tillsonburg adopt a by-law which designates the subject property as a site plan control area. 2. The Clerk of the town of Tillsonburg advise the Secretary -Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise have been complied with. 3. The Applicant enter into a Severance Agreement with the Town. "Carried" No. 5 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLVED THAT the Development/Culture Committee Minutes of January 20th, 1998 be received and recommendations contained therein be adopted. "Carried" No. 6 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council appoint the following persons as Official Voting Delegates to attend the Association of Municipalities of Ontario 'Special Meeting of Members' to be held February 6th, 1998: - Gayle Leachman - Iry Horton "Carried" K. By -Laws The following By -Law received three readings and was finally enacted: 1. By -Law 2830 - To Provide for the Interim Levy of Taxes L. Notice of Motion M. Closed Session No. 7 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into closed session to consider matters of potential litigation. "Carried" Council moved back into Open Session. Meeting adjourned 12:05 P.M. Mayor Clerk -Administrator Minutes of the Public Services Committee meeting held February 4th, 1998, at 3:30 P.M., at 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Chairman D. Beres D. Robertson, C.B.O. Vice Chairman B. Smith D. Cupples, Clerk Councillor S. Lamb G. Jaumol, Foreman Councillor C. Rosehart E. Roloson, Recycling Deputy Mayor I. Horton M. Cowan, Director Mayor C. McKnight - Absent due to conflicting meeting ADOPTION OF AGENDA Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb the adoption of the agenda, as amended. CARRIED ADOPTION OF MINUTES - JANUARY 220 1998 Moved by Vice Chairman B. Smith, seconded by Councillor C. Rosehart the adoption of the minutes. CARRIED DELEGATIONS 1. MR. JACK WHITMORE RE: RAISED CONCERNS OF VEHICULAR TRAFFIC MOVEMENT ON CONCESSION STREET EAST, AREA OF BALL PARK/PLAYGROUND MOTION: Moved by Councillor I. Horton, seconded by Vice -Chairman B. Smith, that the Committee recommend to Council that the Town of Tillsonburg erect 50km. speed signs and playground signs on Concession Street East by the park and request the Parks & Recreation to advise all users of the park to obey all traffic laws. CARRIED 2. MR. JERRY MICHAUD, HOWARD SMITH & TODD DAY RAISED CONCERNS REGARDING THE EXCESSIVE AMOUNT OF SURFACE WATER ENTERING INTO THE DRAINAGE SWALE ON THEIR PROPERTIES. MOTION: Moved by Deputy Mayor I. Horton, seconded by Vice -Chairman B. Smith, that the Committee recommend to Council that the Town of Tillsonburg construct an additional swale on the school property, abutting Lots 34, 36, 38 & 40 and review the existing berm on the park when the area is dry enough to do so, subject to the following. ...2 PUBLIC SERVICES COMMITTEE MEETING FEBRUARY 4, 1998 - PAGE TWO 2. MICHAUD/SMITH/DAY CONT'D. A. Receipt of approval from the school board to enter on, construct and provide maintenance of temporary swale. B. Hold harmless agreements from each property owner affected. owunvme Moved by Councillor S. Lamb, seconded Deputy Mayor I. Horton that the monthly reports for January 1998 by Cemetery, Building, Works, and Recycling be received and filed, as attached. CARRIED ITEMS 1) LONG POINT CONSERVATION AUTHORITY Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend that the Town of Tillsonburg request a meeting with the L.P.R.C.A. to establish procedures and a fee schedule on evaluating erosion problems within the Town of Tillsonburg. CARRIED 2) PRESS RELEASE - DEPUTY CHIEF GOSSO - ENFORCEMENT OF LAW AT TRAFFIC SIGNALS - SIMCOE STREET AT VIENNA ROAD Received and filed. 3) STOOP & SCOOP BYLAW - 47 HAWKINS CRESCENT Moved by Councillor S. Lamb, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend that signage be placed along the Hickory Hills walkway on both sides of Wilson Avenue. CARRIED 4) COUNCIL MEETINGS - MEMO TO COMMITTEE'S RE: NEW DATES Received and filed. 5) ONTARIO CLEAN WATER AGENCY Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb that the Public Services Committee recommend that the Administrator, Treasurer and Director review the proposal and recommend to Corporate Services. CARRIED ...3 i0 a PUBLIC SERVICES COMMITTEE MEETING FEBRUARY 4, 1998 - PAGE THREE 6) M.T.O. MINUTES OF JANUARY 131 1998 RE: NORTH BROADWAY Received and filed. 7) TRANSIT A. BUDGET Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that the Public Services Committee recommend that the 1998 Budget be recommended to Corporate Services for approval. CARRIED B. ADVERTISING ASSISTANCE Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that the Public Services Committee recommend that Mr. Kleer and Ms. Gosnell be notified that their assistance is desirable and that a meeting be arranged at the earliest possible convenience. CARRIED C. ADVERTISING Staff direction to investigate advertising opportunities with the firm of Saatchi & Saatchi Advertising Inc. D. BUS STOPS Transit Advisory Committee to review bus location stops and cost, for recommendation of Public Services. E. MAP OF STOPS/ROUTE Transit Advisory Committee to review cost and need of placing stops/routes on the Town advertising map for recommendation of Public Services. 8. ONTARIO ASSOCIATION OF CEMETERIES - 1998 - EDUCATION & SALES SEMINAR Moved Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee recommend that the Director attend this seminar March 4th & 5th, 1998. CARRIED • PUBLIC SERVICES COMMITTEE MEETING FEBRUARY 4, 1998 - PAGE FOUR 9. STREET LIGHTS - BELL MILL SIDE ROAD Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend that the Town of Tillsonburg install three street lights, south of the railroad tracks, along Bell Mill sideroad. The cost of this installation should be shared 1/3 - Town of Tillsonburg and 2/3 - T.R.W. CARRIED 10. GENERATOR - 600V - 156KV Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb that the Public Services Committee recommend that the P.U.C. and Works Department evaluate the cost of repairing this generator for consideration of Public Services and the P.U.C. for use in emergencies. CARRIED 11. SWANA CONFERENCE Received and filed. 12. MUNICIPAL ROUTES Received and filed. 13. MICHIGAN CEMETERY ANNUAL CONFERENCE Moved by Deputy Mayor I. Horton, seconded by Vice Chairman B. Smith that the Public Services Committee recommend that the Chairman and Director attend one day at the Conference in Port Huron, to obtain information on suppliers and equipment available to Tillsonburg Cemetery. CARRIED 14. M.O.E.E. - MINISTER NORM STERLING Committee members were informed that the Director and Recycling Co-ordinator were invited quests of Mr. Peter Preston, M.P.P., Brant Handimand, to discuss Total Recycling in Oxford and the Province of Ontario, with the Minister on February 3rd, 1998. Mr. Sterling, Minister of M.O.E.E. received our information with interest and will review it further. 2 ...5 PUBLIC SERVICES COMMITTEE MEETING FEBRUARY 41 1998 - PAGE FIVE Moved by Councillor C. Rosehart, seconded by Councillor S. Lamb that the Public Services Committee go into legal and personnel. CARRIED Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee return to open session. CARRIED ROUND TABLE Staff direction to develop reporting schedules for Transit re: users, hours, etc. for monthly review of the Public Services Committee. Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor I. Horton that the meeting be adjourned. Minutes prepared by Director M. Cowan. For errors or ommissions please contact this office. 13 OUR OUR FILE: JL Corporation OIL COUNTY OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 CO 9-17-3-1 REVISIONS TO THE WATER ALLOCATION POLICY TOWN OF TILLSONBURG Fax: (519) 537-3024 (519) 539-1271 Annex (519) 539-0930 To: The Mayor and Members of the MEETING: February 9, 1998 Council of the Town of Tillsonburg REPORT No: 98-17 OVERVIEW: Since 1993, the Town of Tillsonburg has had a water allocation policy which is intended to ensure the Town can supply water to all approved development and maintain a suitable reserve capacity. Town Council recently requested that Town and County staff revise the policy to ensure it accurately reflects the current conditions surrounding development and the supply of water in Tillsonburg. The policy was originally developed in conjunction with the Ministry of the Environment and Energy when the Ministry informed the Town that its water supply was theoretically over -committed. Since 1993, the Town has worked diligently to move subdivisions which had draft approvals to registration or have the draft approval removed. The policy requires that proponents of new subdivisions, site-specific Official Plan amendments and rezonings, and site plans enter into a water allocation agreement with the Town. As part of this agreement, the developer is required to pay a deposit to the Town equivalent to the development charges for water and sewer applicable to the potential number of new units. When the Town first implemented its water allocation policy, there were 121 units of water reserve capacity. Based on the Town's calculation using Procedure D-5-1 of the Ministry's "Guide for Calculating and Reporting Uncommitted Reserve Capacity at Water Treatment Plants", the number of units of water capacity has increased to 476 as of December 31, 1996 and to 686 as of December 31, 1997. PROPOSED REVISIONS: The Town's water allocation policy has provided an effective mechanism to regulate the supply of water for new development in the Town of Tillsonburg. However, one issue which was not addressed by the existing policy related to larger developments where the number of proposed lots exceeded the number of units of water which could be allocated. 14 REPORT No. 98-17 FEBRUARY 5, 1998 PAGE 2 Currently, a developer will only receive draft approval for the number of lots which have received water allocation. This fact may result in draft approval being given to only a portion of the entire proposal, leaving the remainder of the proposal without any form of approval. This situation does not permit Town and County Councils to address land use and servicing issues which may affect the entire development. Storm -water management and noise attenuation are just two examples which require this type of comprehensive planning. In addition, if draft approval is given to only the first phase of a development, the developer has no assurance that approvals will be forthcoming for the remaining phases. To ensure that comprehensive planning issues can be addressed on larger developments, we would recommend that the water allocation policy be amended to require the use of holding zones as a condition of draft approval for larger developments. A holding zone would permit those sections of a development which have not received water allocation to be draft approved, however, registration could not take place until the holding zone is removed. The holding zone would only be lifted once water allocation had been received and the majority of the previous phase had been constructed. Other proposed revisions to the policies include the introduction of a three-year time frame for the initial approval, a one-year time frame for an extension as well as an application fee for water allocation extensions. The policy also stipulates that the Town is responsible for calculating the water reserve capacity and an annual report must be prepared in accordance with MOEE guidelines. Based on our review, we believe that revisions to the Water Allocation Policy would be appropriate based on a number of factors: 1) Water consumption in the Town of Tillsonburg has decreased significantly over the past year. The reduction can be linked, in part, to new long-term water conservation techniques employed by Johnson Controls and Mastico, two major industries in the Town. The Tillsonburg PUC has provided figures that indicate that total water consumption in 1997 has been reduced by approximately 11 % from 1996 and approximately 20% from 1995; 2) The Town has opened a new municipal well since the water allocation policy was first implemented and another well is scheduled to open in the near future. 3) Over the past four years, the Town has moved to ensure the draft approval of plans of subdivision either lapses or the subdivision is registered. This action has freed up considerable capacity which previously was considered to be committed; 4) The Town wants to provide coordination between approvals received under the Planning Act and approvals received under the Town water allocation policy. For example, the Town wants to ensure that comprehensive planning 15 REPORT No.98-17 FEBRUARY 5,1998 PAGE 3 issues such as storm -water management and noise attenuation relating to larger developments are not hindered by the water allocation policy which may restrict draft approval to only the first phase of a development; 5) The Ministry of the Environment and Energy "Procedures and Guidelines - D Series" have been updated since the approval of the Town's water allocation policy; 6) The County of Oxford Official Plan has been updated since the approval of the Town's water allocation policy. The new Official Plan now contains policies which permit the use of holding zones. 7) The water allocation policy has provided Town Council with an effective instrument for ensuring the Town water supply is not theoretically over- committed. The Town wants to ensure that this instrument is not dismantled but is revised to reflect current conditions. COMMENTS FROM THE MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING: The revised water allocation policy was circulated to the Ministry of Municipal Affairs and Housing (MMAH) for comments. Although the Ministry of the Environment and Energy (MOEE) was involved in the development of the original water allocation policy, MMAH is now responsible for commenting on this policy based on the Provincial Government's "one -window" planning system. MMAH has indicated that: "Rather than the use of holding symbols, as is being proposed, this Ministry recommends that servicing be available at the time of draft plan of subdivision approval and/or Oficial Plan Amendment approval. " RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg adopt the attached revised Town of Tillsonburg Water Allocation Policy. It is further recommended that the Tillsonburg Water Allocation Policy be reviewed on a bi-annual basis or more frequently shou 4AP J Z52 ZZ 21 X Mich I Barrett, MCIP, RPP Plan er, County of Oxford uavia u. morns, iuviu i Clerk -Administrator, Town of Tillsonburg MB/wr February 5, 1998 16 THE CORPORATION OF THE TOWN OF TILLSONBURG WATER ALLOCATION POLICY ADOPTED BY COUNCIL ON: OVERVIEW OF POLICY The Town of Tillsonburg has developed a Water Allocation Policy to ensure the number of lots in approved developments do not exceed the design capacity of the Town water system. All development committed by virtue of draft plan of subdivision approval, zoning approval, site- specific official plan amendments and site plans require approval under this policy. EVALUATION OF PROPOSAL Town Council will ensure development applications requiring water allocation: a) are in keeping with the policies of the County of Oxford Official Plan for the Town of Tillsonburg; b) accommodate the present and future demand for housing in the Town of Tillsonburg through the efficient use of vacant, residentially designated lands and underutilized parcels in built-up areas; c) meet the residential design criteria established by the Town of Tillsonburg. TIME FRAME Water allocations will be granted for a period up to three (3) years. EXTENSION OF TIME FRAME If construction has not begun on a development or a draft approved plan is not registered within the time frame stipulated under the approval of the water allocation, an extension of water allocation will be required or the allocation will be withdrawn and the applicant's deposit will not be refunded. A request for extension will be accompanied by a completed Performance Standard Summary and an application fee of $150.00. An extension shall only be granted by Town Council following a review of the applicant's Performance Standard Summary and a review of the Town's current water capacity. Extensions may be granted for a period up to one (1) year. SECURITY To ensure completion of the project, the Town of Tillsonburg requires a non-refundable deposit equal to the development charges for water and sewer applicable to the development. This deposit shall be applied against charges payable by the applicant at the time of registration of the subdivision or at the time of construction. 17 TOWN OF TILLSONBURG WATER ALLOCATION POLICY PAGE 2 CALCULATION OF WATER CAPACITY The Town of Tillsonburg is responsible for the calculation of water capacity using the methodology provided in "Procedure D-5-1" of the Ministry of the Environment and Energy Procedures and Guidelines - "D" series. WATER ALLOCATION AGREEMENT The applicant shall enter into an agreement with the Town of Tillsonburg which outlines the conditions of the water allocation. PLANNING REVIEW PROCESS Granting of a water allocation should not be construed as planning approval by the Town or the County of Oxford. Should a development be rejected during the planning approval process, Town Council reserves the right to cancel a water allocation and return the security deposit. To ensure comprehensive planning issues on larger developments such as stormwater management and noise attenuation are addressed, Town Council may request the inclusion of a draft plan condition which requires the use of a holding zone. The holding zone would be used as a mechanism to control construction on those sections of a draft approved plan of subdivision which have not yet received water allocation. The holding zone would only be removed once the majority of the previous phase has been constructed and water allocation has been granted for the next phase. ANNUAL REPORT The Town of Tillsonburg shall produce an annual report of the uncommitted water reserve capacity based on "Procedure D-5-1" of the Ministry of the Environment and Energy Procedures and Guidelines - "D" series. This report shall be completed with ninety (90) days of the end of the calender year, shall address both hydraulic capacity and performance factors and be retained by the Town for a period of three (3) years. V THE CORPORATION OF THE TOWN OF TILLSONBURG OTTER VALLEY UTILITY CORRIDOR & RECREATION TRAIL COMMITTEE MINUTES of the meeting of the Otter Valley Utility Corridor & Recreation Trail Committee held Monday, December 15th, 1997 at 2:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Chair Gayle Leachman, Members: S. Lamb, C. Rosehart, R. Bradfield, T. Nesbitt, J. Hevenor, Vice -Chair D. Mason STAFF: D. Morris, F. Bell, B. Bartlett ORDER OF BUSINESS: A. Adoption of Minutes Moved by R. Bradfield Seconded by D. Mason THAT the Minutes of the meeting of November 20th, 1997 be adopted. "Carried" B. Adoption of Agenda Moved by S. Lamb Seconded by D. Mason THAT the agenda be adopted, as amended to include: E. Reports and Discussion 2. Correspondence from the Southern Snowriders F. Other Business 1. Report - SWOTA 2. Assessment Hearing - Township of Bayham. "Carried" C. Business Arising From Minutes 1. The Committee discussed a joint meeting with the new Township of Bayham to discuss the Otter Valley Trail in February 1998. The Committee also discussed preparing a 1998 Budget for operations and capital expenditures that will have to be approved by both municipalities. 19 ...2 W. - 2 - D. Reports and Discussion 1. Financial Report A financial report for the Otter Valley Utility Corridor and Recreation Trail as of December 12th, 1997 was received by Committee. 2. Correspondence RE: Southern Snowriders A letter dated December 14th, 1997 from the President, Mr. Robert Elliott, of the Southern Snowriders was received. F. Other Business 1. Up -date - SWOTA Mr. Dave Mason, Vice -Chair of the Committee, brought all members up-to-date on an ad that he will use to promote the Otter Valley Trail through SWOTA and their 1998 Travel Guide. 2. Assessment Hearing - Township of Bavham Mr. David Morris, Clerk -Administrator, brought Committee up-to-date on a Section 442 Application by the Township of Bayham that would see the former abandoned rail corridor being subject to assessment. Mr. Morris further stated that the Application by the Township of Bayham was subject to appeal by both municipalities. He further stated that the Administrator -Treasurer has requested a meeting with himself and Mayor Cam McKnight, along with Mr. Joe Volkaert. Mr. Morris further explained that all leases on the subject abandoned rail right-of-way will be taxable. G. Adiourament - 3:45 P.M. e 20 TILLSONBURG MUSEUM/ ANNANDALE HOUSE BOARD MINUTES - DECEMBER 18, 1997 The regular monthly meeting of the board of the Tillsonburg Museum/Annandale House was held at the home of the Curator Rita Comer, 22 Glenridge on December 18 at 7:30 p.m. Present were: Pam Good, Sylvia Molnar, Beverley Crocker, Gayle Leachman, Ken Patterson, Margaret Scott, Rita Comer and George Beard, who chaired the meeting. Since some of the members were late in coming, due to other meeting commitments, the treasurer Ken reviewed the proposed budget that has been drafted for 1998. After all members were present it was moved by Beverley, seconded by Pam that we approve the budget as presented, pending contri- butions of the 1997 surplus and the provision for salary adjustments. Carried. After a review of the November 27 minutes, it was moved by Sylvia, seconded by Margaret that the minutes be accepted as presented. Carried. Pam moved the adoption of the agenda, seconded by Beverley. Carried. The treasurer presented bills of $8203.69. Beverley moved that these bills be paid, seconded by Sylvia. Carried. The Curator gave a review of December events and the upcoming schedule. The National Designation of Annandale House as a National Historic site was of prime importance in her report. The town restructuring for committees and boards has left the museum still to be governed by a board with two representatives from Council forming part of that Board. The Penny Sale of Christmas Door decorations netted a revenue of $1044.00 In new business, Sylvia put forward a motion, seconded by Beverley that we look into hiring a regular cleaning person for the museum starting in 1998. Carried. The meeting adjoumed and a brief social time was spent as Rita served tea, coffee and delicious Christmas treats. 21 LONG POINT REGION CONSERVATION AUTHORITY TOWN OF TILLSONRI IRC, FULL AUTHORITY - MII�i'I,S _ The Full Authority met in the authority boardroom at7:30om. ARILAerf 4ge plsAY StallbEttendance were J. Oliver, P. Bravener, B. Baskerville, J. Robertson and B. HUVeNer The Chairman welcomed the new appointees. He asked all members to introduce themselves and staW4K96"-ri®pity *1+rv� P.,� presenting. J. Oliver introduced staff. The Chairman welcomed C. Maher and S. Williams from MNR, who were in attendance for the election, then vacated the Chair. C. Maher, Area Supervisor for MNR, declared the position of Chairman and Vice -Chairman vacant. He reported that S. Williams, MNR Forester, would act as scrutineer if required. Mr. Maher called for nominations for Chairman for 1998. Roger Orth naminated i. Chanda. There were no further nominations on a second and third call. Moved by J Petrie seconded bXJ Csubak that nominations be dosed and carried. Mr. Maher asked if Mr. Chanda would allow his name to stand. Mr. Chanderreplied yes. He stated that he had enjoyed the past year as Chairman and found it was rewarding. He expressed his appreciation to members and staff for their assistance. Mr. Maher declared Mr. Chanda as Chairman. Mr. Maher then called for nominations for Vice -Chairman for 1998. Chris Van Paassen nominated P. Black- J. lackJ. Lester seconded the nomination. There were no further nominations on a second and third call. Moved by R Orth seconded by F. Sanderson that nominations be dosed and carried. Mr. Maher asked if Mr. Black would allow his name to stand. He stated yes. P. Black thanked his nominator and seconder and for member support He stated he welcomed the challenge to assume a different rolelresponsibility. He expressed his belief in the role and mandate of the authority. He feels the authority is an efficient organization that is economical and accountable to the taxpayer. He expressed the point of view that he would like to see the membership/staff pull together as a team to solve any future problems. Mr. Maher declared P. Black Vice -Chairman. Mr. Maher called upon the Chairman to assume his duties and congratulated him. Mr. Chanda reviewed the past year and the challenges that were encountered and noted he was ready to get on with the task of the new year. The Chairman called for and received no disclosures of interest He pointed out that the Authority annual meeting will be February 20 at 1:00pm at the authority office. Mr. Chanda noted the calendar of events for January 1998. He added an additional item to the agenda for discussion in Committee of the Whole. J. Csubak questioned if the authority's position was dearly indicated regarding entering into an agreement with the Department of Fisheries &Oceans at the December 8th Conservation Ontario meeting. Mr. Chanda replied that he had spoke on Motion FP -75 and stated LPRCA's concerns. Mr. Oliver informed members that Cons_etsfltiQiLQntariowill be circulating a draft information agreement which will be presented to the Resource Committee-attheirnwxtingin T nua forf�+rrtiezdiscu"iQxVconsid-cration. L� FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, tarry Chanda, Joe Cnrbak, Sharon Hazen, Sam Lamb, Jack Lester, Roger Onh, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 1 January 7, 1998 MOTION A-85 - moved by P. Black, seconded by F. Sanderson and carried that the minutes of the previous meeting of the Full Authority held December 3. 1997 be adopted as circulated. Business arising Several pgints of business from the previous minutes were reviewed for the benefit of the new members to P •de them with baCk=und on the gendia itms. The Delhi Cemetery request; the Shoreline Property Assistance Program and the Trees for Roads project were part of the discussion. J. Oliver was asked if a letter was prepared and sent to all the municipalities regarding the trees for roads project He stated yes. He replied that Norfolk Township has expressed an interest in the project Mr. Oliver was asked to find out if municipalities are able to apply for the shoreline property assistance program. Review of Committee Minutes: Committee - Mr. Oliver was questioned by a member why the Education Centre required a building permit. He noted that there is a structural change. He was asked if the Backus Mill LACAC designation had any financial benefits. He stated no just historical. Members were reminded that July 12 will be the date of the main :celebration for the Bantus Bicentennial. Mr. Oliver was questioned if the Day Camp Program at Backus was going to be operational in 1998. He responded that it is not presently included in the 1998 budget and unless there are volunteers or sponsors the cost is prohibitive. Mr. Oliver reported that the Norfolk Board of Education will receive a credit for those days lost during the 1997 strike and the authority is prepared to apply those credits to the Fall 1998/99 contract as all available days for 1997/98 contract are presently booked. I= Brown Marsh Ma=gm= adnee - Mr. Oliver reported that Mr. Petker has replied to the authority regarding the increase f6i the land rental and has agreed to the price reluctantly. Mr. Petker has requested to meet with members to discuss a different approach for future increases. Finance & Personnel Committee - The 1998 Backus operation budget amount was questioned by R. Orth who felt it doesn't reflect all the changes in 1998. Mr. Oliver explained that due to staffing/coding changes that the amount shown is correct Mr. Oliver reported that the Finance Committee will be reviewing a report on 1998 Projected Forest Product Revenue at its next meeting. They will also be approving a tender for the Jackson tract which closes on January 16. This will provide a source of information to base any decisions on as per value of the 1998 forestry management operations and its effect on the 1998 budget. MOTION A-86 - moved by D. Van Londersele, seconded by B. Abele and carried that the Authority accept the recommendatmumdc-andAppw= the actim taken as m W ,j'n�theLminu es of the fall 'nam rings: a) Backus Management Committee - December 8 & 15, 1997 b) l,eP Rrnwn Marsh Qummittce - December 16._1997 c) Finance &- Personnel Committee - December 17, 1997 uestion was asked if the authority had received any referrals from the Ontario Works Program. Mrs. Bravener replied that we currently have one administrative position for two days a week which is a benefit for the administrative department as G. Van Louwe is on a three day work week. The planrun leparnenthas pn �, l w�Q twn Batts a week There has OnlIbeen one referral for the labour/con aka submission to -date. Mr. Holmes is seeking a three-man crew to cane out various tasks. NCW Business: Mr. Oliver reviewed the various committees roles and member status for the benefit of new members. ZS FULL AUTHORITY COMMrrrEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Iamb, Jack Lester, 2 Rover Orth. lack Petrie. Flovd Sanderson, Gann Svtsma, Dan Van Lonaersele, Chris Van Paassen, John Wells January 7, 1998 MOTION A-87 - moved by D. Van Londersele, seconded by F. Sanderson and carried that Rnh Blakeley be re-gppointed to a finther 3 year term to the Backus Management Committee as a ==unfty member effectWne Ed ianr _O, 1998_ B. Baskerville, Supervisor of Resource Planning and B. Bravener, Resource Technician, were present to demonstrate to the members the Authority's GIS and computer services that are available and beim widely used bytthe municipalities and other partners. It was a very informative and interesting presentation. Mr. Oliver and members thanked them. J. Robertson, Supervisor of Communi Relations presented the video "Natural 1imsures of Ha1c1i*nand- Norfolk". The video is a perfect example of the "treasures" that are within this watershed. Any member wishing to purchase a copy may do so through A. Wynia with the Norfolk Field Naturalists. The cost is $15.00. MOTION A-88 - moved by J. Petrie, seconded by G. Sytsma and carried that we do now enter Committee of the Whole. MOTION A-89 - moved by S. Hazen, seconded by S. Lamb and carried that the Committee do now rise. The members reviewed a letter received from the Long Point Foundation regarding the financial matters and the position that the Foundation expected to take if the authority were to proceed in the direction that It been projected and stated in the letter. After a lengthy discussion it was felt that the Chairman and General Manager arrange to meet with S. Newton. Chairman of the Foundation and discuss concerns. They want this done in advance of the Long Point Foundation's meeting scheduled for January 19. Larry Chanda Chairman Pam Bravener Supervisor of Finance &-Administration Z4 FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells January 21, 1998 Mayor Cam McKnight Town of Tillsonburg Town Centre Mall, Ste 204,200 Broadway R j. (Greg)Director Bords Tillsonburg, ON N4G 5A7 Development RE: Service Improvements - Town of Tillsonburg Dear Mayor McKnight, li Bell Canada is moving ahead quickly to implement a $200 -million program to upgrade service for 6.8 million customers in Ontario and Qu6bec. This local service improvement program, which is being initiated this month with the elimination of extra distance (mileage) charges for approximately 200 thousand residence and business customers, will extend the toll-free local calling area for 642 exchanges and provide all customers - who wish it - with access to single -line service (rather than two- and four -party lines) by the end of 2001. In the Town of Tillsonburg, the toll-free local calling will be expanded to the locations indicated, by the end of the Quarter shown: • Tillsonburg: Dorchester, Ingersoll, London. Q3/99 Overall, the improvements will have a very positive impact on the Ontario economy. For municipalities such as yours, upgraded telecommunications and expanded toll-free calling will be an added advantage in attracting economic development and in offering more effective access services to ratepayers. While local businesses will be able to extend their reach, consumers will have a broader range of choices, both in the telecommunications services they can access and in their ability to connect with businesses and community services. In addition, 99 per cent of Bell Canada customers will have the ability to connect to a local Internet Service Provider of their choice. The improvements also will create new opportunities for municipalities to establish or enhance 9-1-1 emergency services. Given the benefits, we believe the monthly increases averaging $2.57 for residential customers are an exceptional value. Business customers will see no price change related to this program. Bell Canada 25 26 Graham Street Woodstock, ON N4S 6J6 -2 - In total, during the past year, Bell Canada has committed about $400 million, including $180 million to replace older switching equipment, to upgrade equipment and deliver these major service improvements - primarily to customers located outside major urban centres. The programs will have the effect of ensuring that Bell Canada customers throughout Ontario and Quebec have access to a full complement of high-quality and reliable telecommunications services that are so vitally important in today's wired world. In that context, we were pleased to note that the vast majority of municipalities who wrote to Bell Canada and to the Canadian Radio -television and Telecommunications Commission during the CRTC proceeding last year did so to express support for this valuable initiative. I hope that the improved telecommunications services, and their overall benefit to the economy, will contribute to the success of the Town of Tillsonburg. Should you have any questions or if I can help in any way, please do not hesitate to contact me. Yours truly, G.J. (Greg) Borduas Regional Director Economic Development (519) 425-0218 (519) 425-1929 (fax) Z ,? 8Z/R3/98 88:51:58 EST; ASSUCIATIUK UP-> A FEB -02-98 MON 05:30 PM AMO CLERK-Tillsonburg T Page 883 FAX NO. 4169716191 P. 02 �0Ffzp 7CS From: Association of Municipalities of Ontario (AMO) DRAFT Who Does What Initiative WHEREAS the financial information released by the Province to municipalities on December 12, 1997, clearing indicates that fiscal neutrality, as promised by the Province cannot be achieved without a $ 565 million contribution from municipalities in the form of efficiency savings, and; WHEREAS the Common Sense Revolution stated that actions taken at Queen's Park would not have an adverse impact on property taxes, and; WHEREAS the municipal sector has alrWy undertaken significant service and administrative reductions to manage the $1.132 billion reduction in provincial transfers between 1993 and 1997, of which $807 million has occurred since the current Provincial Government took office, and; WHEREAS the Province of Ontario has transferred to municipalities about $2.4 billion in costs for a variety of essential services for which municipalities will be billed but will have no concomitant authority to directly manage and therefore little or not cost control; THEREFORE BE IT RESOLVED THAT municipalities will continue their best efforts to find internal efficiencies on the expenditures which are within each municipality's direct ability to control, and; FURTHER BE IT RESOLVED THAT Who Does What is not revenue neutral and until, such time as municipalities are able to have direct control of 100 per cent of municipal expendiwrc s, the Association of Municipalities of Ontario demands that the Province make available sufficient additional funds to municipalities to ensure that the transfer of services and funding responsibilities under Who Does What is truly revenue neutral as promised by the Province, and; FURTHER BE IT RESOLVED THAT should the Province not provide sufficient additional funds to achieve true revenue neutrality, municipalities will have little recourse but to pass onto property tax payers any financial burden resulting from Who Does What that is beyond the municipality's ability to offset through any achieved internal efficiencies on municipal controllable expenditures. OZ/03/98 89:52:31 EST; ASSOCIRTION UP.-> CLERK-Tillsonhurg T Page 894 •v FEB -02-98 MON 05:30 PM AMO FAX NO. 4169716191 P. 03 From: Association of Municipalities of Ontario (AMO) DRAFT Who Does What Initiative WHEREAS the financial information on the transferred services released by the Province to municipalities on December 12, 1997, provides inadequate information and contains errors and omissions, and; W 1EREAS municipal governments are being asked to finance and be accountable for services over which they will have not direct management authority, and; WHEREAS the Provincial Government has said the ultimate goal is to remove income redistribution programs from the property tax base; THEREFORE 13E IT RESOLVED THAT the Provincial Government releases the correct final Who Does What financial data for each municipality no later than February 20, 1998, and; FURTHER BE IT RESOLVED THAT the Province immediately undertake the necessary legislative, regulatory and administrative reforms to enable municipalities to fully control 100 percent of all municipal expenditures, beyond mutually agreed upon minimum service standards, and; FURTHER BE IT MOLVED THAT the province and AMO set out a mutually agreeable timetable for the removal of the cost of education and other income redistributive services, such as social assistance, farm tax, public health and social housing, in accordance with the attainment of predetermined Provincial financial benchmarks. GiUSERWoucMMr,(- RVCSowmnz.f-2b6.wpd • Backg under Ontario Document d1information Ministry of Comm maty Mini" des Servkes and Swim Smian aoeis at commanautains Shelter Allowance For Homeless People on Welfare Item: Pay actual costs for shelter, rather than an automatic amount for people on welfare who are homeless. Current The majority of homeless people on welfare receive an automatic amount for shelter without proof of actual costs. This payment is made whether the money is used for shelter or not. For example, in addition to the basic needs allowance of $195 per month, a single person receives an automatic payment of $120 whether the money is used for shelter or not. Change as Actual costs for shelter will be paid up to a maximum. of April 1: For example: A homeless single person who has no actual shelter costs will continue to receive the basic needs allowance of $195 per month. A homeless person who rented a room for a portion of a month has actual costs for shelter of $180. This person would receive a welfare cheque for $375. Included in the $375 is the $195 basic allowance amount and the $180 for shelter. It does not make sense to pay benefits unless real costs are incurred. Targeting welfare dollars in this way will deliver more effective help to omeless people, and ensure more effective use of tax dollars. The government will continue to provide almost $60 million to municipal governments to help support emergency hostels for homeless people. Municipalities operate emergency hostel programs and the province funds 80 per cent of the per them rates. Last week, the government announced an additional $6.5 million to support municipalities and community-based organizations to improve services for homeless people. 29 Prisoners Item: To ensure that prisoners do not receive welfare. Current: A person may be eligible for a full month's assistance during the month they go to fail and in the month they are released. Change as Individuals are not eligible for assistance while they are in jail. of April 1: As a result of an information -sharing agreement between the Ministries of Community and Social Services and Solicitor General and Correctional Services, social assistance has already been reduced or terminated for more than 9,700 individuals in prison. Utility Costs Item: Pay actual utility costs rather than paying an automatic amount. Current: There is an automatic minimum amount paid for utilises regardless of actual costs. These automatic payments vary with family size. For example, under the current system, a single person on welfare may only have utility costs of $23 per month, but would receive the automatic minimum amount of $30 for utilities. Change as The minimum payment will be eliminated and actual utility costs will be of April 1: paid subject to the maximum shelter allowance. For example, the same person would receive $23 to cover the actual costs of utilities. Welfare Payments for People Who Board Item: Cover actual board and lodging costs of people on welfare rather than paying an automatic minimum amount. Current: People on welfare are paid an automatic minimum board and lodging amount, even if actual costs are below this amount For example, a single person on welfare who has actual board and lodging costs of $150 per month, receives an automatic amount of $207 for shelter. 2 30 v Change as Only actual amounts will be paid for board and lodging up to a maximum of April 1: rate. For example, the same person will receive payment for the actual $150 cost Actual board and lodging costs will be met under this change. It will result in fairer use of taxpayers' dollars by ensuring that help is extended to those who need it most. It does not make sense to pay for costs that people do not have. People on Welfare Who Live with Their Parents Item: The allowance that will be paid to people on welfare who live with their parents. Current People on welfare who live with their parents are treated as boarders and are automatically entitled to receive a board and lodging amount. This ranges from a minimum of $207 to a maximum of $357 per month, even though their costs may be below the minimum. For example, a single person living at home who is not paying rent will receive the minimum amount of $207. Change as People who live with their parents who are eligible for welfare will no of April 1: longer be considered boarders. Their monthly allowance could range from a minimum of $50 up to a maximum of $245. For example, the same single person living at home and not paying any rent will receive $50 to cover personal needs, e.g. sundry items. People living with their parents will only be eligible for welfare if they have been financially independent and are now in financial need. Minimum Boarder Charge Item: Increase the minimum amount that is considered income from a boarder. Current People on social assistance may generate income by providing board and lodging. This income is taken into account in determining their eligibility for social assistance and the amount of their monthly allowance. Under the current rules, this income is assessed at an amount that is the higher of. a) 40% of the amount received, or b) $60 per month. 31 K O Change as Income earned in this way will be assessed as the higher of: of April 1: a) 40% of the amount received, or b) $100 per month. This approach to assessing income derived from boarders retains the incentive to provide board and lodging, and is much more realistic in relation to the actual amounts that are being received for that purpose. Health Benefits Item: Only people who are eligible to receive welfare will receive health benefits, i.e. drug cards, through the welfare system. Current A person who has enough earnings to leave the welfare system and is not eligible to receive an allowance remains attached to the system in order to receive health benefits, for example, a drug card. In order to do this, a person receives a cheque for $2.50. Change as Benefits, for example drug cards, will only be provided to people who are of Apri11: eligible to receive welfare. Almost 1,700 people receive drug cards under this provision. Of this 1,700, those cases with verified health costs may continue to qualify on a transitional basis. People not on welfare who require assistance with drug costs can access the Trillium Drug Program. This program helps people who have high drug costs in relation to their income and was expanded by this government in April 1996. Parents with Joint Custody Item: To establish consistency in the treatment of social assistance benefits in joint custody situations. Current: There is no consistency in the way benefits are provided to parents who are separated or divorced and have joint custody of a child. In some cases, where both parents receive welfare and the child lives with one parent, that parent receives the full children's benefit. In other situations. both parents receive the full children's benefit. Change as To ensure consistency and fairness, where parents have joint custody of a of April 1: child, only the primary caregiver will receive the full children's benefit_ This is consistent with the definition used by the Federal Government's Child Tax Benefit. 62 4 r Single Parents Transfer to Ontario Works Item: To transfer single parents to the Ontario Works program. Current: Most single parents receive their benefits through the Family Benefits Program which is administered by the province. They are exempt from mandatory participation in Ontario Works but have, however, had the opportunity to do so on a voluntary basis, and to access to the program's supports. including child care. Municipalities administer the General Welfare Assistance program and Ontario Works. Changes as As the Social Assistance Reform Act is implemented, the current of April 1: two-tier welfare delivery system will end. Single parents will begin to move into Ontario Works, delivered at the municipal level. Those single parents whose children are in school will be required to participate in the program. Single parents whose children are not yet in school will have the opportunity to voluntarily participate in the program. They will be eligible for assistance with child care and other participation supports. The province and municipalities invest over $600 million annually in child care funding. This includes $30 million in provincial funding for Ontario Works participants if child care is needed. --33 5 I( - .. w .. i_• �'•'• •-. '..►... .._... �,, '.tir_••:.^•.: N.r...r. ^^t1ATi\: i. --......._ .{u'i::.'.'....::.•_'-i• .-\'.. -:.: '; a ... _ .. .. _.. _ . In Coaple:. . -Single... 'With 2 . :....: : Single: __. - . Single ' past Vii Chfidt'en. 1'tovioeDisabled _ : ..: C-0< . . : {'l�i2_ -yr8; Newfoundland $209 $568 $939 $11016 Prince Edward Island $437 $663 $854 $1,225 Nova Scotia $494 $714 $880 $19134 New Bnmswick $261 $540 $723 $809 Q $500 $689 $850 $1,000 Ontario $520 $930 $957 $1,214 Manitoba $462 $596 $803 $1,220 Saskatchewan $480 $625 $865 $1,220 Alberta $394 $529 $766 $1,206 British Columbia $504 .. - .\: _. - _.. may_ ..r;♦ ..._ $771 $931 $17136 •, ._... Ontario's Current Rates $520 $930 $957 $1,214 Average of other NINE $416 $633 $845 $11)107 Provinces % of Ontario's Rates Above 25.2% 47.0% 13.2% 9.6% Lithe Average ONTARIO'S RATES (EXCLUDING DISABLED RATES), ON AVERAGE, / ABOVE THE AVERAGE RATE OF THE OTHER NINE 0% PROVINCES. Above the Rates of Other Provinces Newfoundland 149.4% 63.9% 2.00/0 19.5% Prince Edward Island 19.0% 40.3% 12.1% -0.9% Nova Scotia 5.4% 30.3% 8.7% 7.1% New Brunswick 99.2% 72.1% 32.4% 50.0% Quebec 4.0% 35.0% 12.6% 21.40/6 Manitoba 12.7% 55.9% 19.2% -0.5% Saskatchewan $.3% 48.8% 10.6% -0.5% Alberta 32.0% 75.8% 24.9% 0.7% British Columbia 3.2% 20.6% 2.8% 6.9% J Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street Toronto ON M5G 2E5 (416) 585-7000 January 14, 1998 Dear Head of Council: Ministere des Affaires municipales et du Logement Bureau du ministre Ontario 777 rue Bay Toronto ON M5G 2E5 (416) 585-7000 I am writing to provide you and the members of your council with an update on the progress we are making with the reform of Ontario's social housing system. As you know, social housing is being reformed and transferred to municipalities as part of a realignment of responsibilities between the provincial and municipal governments. Funding responsibility for social housing was transferred to municipalities .on January 1, 1998. Once the system is reformed, the gradual transfer of administrative responsibility will occur between 1998 and the year 2000. As we begin the reform of social housing, it is clear that the coming year will involve substantive change for the non-profit/co-op housing sector. In order to ease the transition, non-profit/co-op have been given some help. Non-profit/co-op housing providers were recently advised that the Ministry of Municipal Affairs and Housing would not be constraining their operating subsidies for 1998. This was possible because savings can be achieved through mortgage renewals and rollovers. . In addition, the ministry has provided $172.5 million from the Municipal Capital and Restructuring Fund to provincially -administered non -profits for their replacement reserves. These funds will be used to finance repairs to their buildings. 35 /2 -3- The Social Housing Committee will review recommendations from three working groups: one working group will look at how social housing will be paid for, how standards will be measured and how rents will be set; a second working group will attempt to clarify the roles and responsibilities of various players to avoid overlap and duplication; and a third working group will discuss all of the issues surrounding the future of OHC. I have also asked the committee to undertake an active consultation with tenants from all areas of social housing in order to seek their views on the reforms. The Social Housing Committee will submit recommendations to me on the reform of social housing in the spring of 1998, and we can then complete the design of an improved social housing system for Ontario. Our goal is to continue to protect the people who live in social housing, while making the system simpler, more accountable and more cost-effective for municipalities. Please extend to the members of your council my best wishes for 1998. Sincerely, P, , 2 1 � ps/ro_ VId - Al Leach Minister 36 In Case of Transmission Difficulties, Please Call 416-867-2101 Please Deliver To: Ministry of Municipal Affairs and Housing Town of Tillsonburg ""niire°ez;Q Ontario AfFairos municipalea et du LogemeM A Reminder to... ALL NEW and RETURNING COUNCILLORS TRAINING SESSIONS FOR YOU! The Ministry of Municipal Affairs and Housing (MMAH) is pleased to offer an important opportunity to all councillors in municipal government. Training that will equip you to effectively carry out your roles and responsibilities in a changing environment Want to know more about the realignment of local services delivery? then take a look at what these sessions Will offer you: an overview and update of the realignment of local services delivery • a 3 -hour module investigating the new picture for municipal finance with a chance to practice what you've learned a second 3 -hour module on labour relations management also with practical exercises to reinforce what you've learned you will receive, AT NO CHARGE, 2 wonderful reference documents - a 210 -page reference manual called, "WDW - Toward Implementation' and a 200 -page publication called, "Governing Your Municipality" YOU CAN'T AFFORD TO MISS THIS LEARNING OPPORTUNITY! This information is so important that MMAH is offering the day absolutely free of chargel So if you agree with us that this training is a "can't -be -missed" opportunity, ACT NOW AND REGISTER! LOCATIONS & DATES February B Bmcebridge January 30 Sudbury February February 20 Chatham -Kent cancelled Belleville Ottawa February 20 Toronto (GTA) February 7 Brockville February 27 Toronto(nor.GTM February B Windsor February 27 North Bay February Kenora March 6 Owen Sound February 13 Ottawa March 6 Pembroke February 13 Brantford L Thunder Bay February 20 London fMarch Sault Ste. Marie February 20 Timmins FOR DETAILS ON HOW TO REGISTER CONTACT STUART COTTOM at AMO. phone: (416) 971-9856 ext. 310 fax: (416) 971-6191 E-mail: 'Scotto n0amo.municom.com" FEB -06-98 FRI 10:48 TOWN OF TILLSONBURG FAX NO. 519 842 8775 P.02 740 �Uu,.#7 el?dc y Fc b. 9/9r Minutes of the Public Services Committee Budget Review meeting 41" held January 22nd, 1998, at 7:00 P.M., at 20 Spruce Street, --- Tillsonburg, Ontario. �R IN ATTMWANCE Chairman D. Beres Vice Chairman B. Smith Councillor S. Lamb Councillor C. Rosehart Deputy Mayor I. Horton Mayor C. McKnight 1998 BUDMT DELIBERATIONS 1. BAYR M DRIyE D. Robertson, C.B.O. D. Cupples, Clerk G. Jaumol, Foreman J. Ants, Treasurer M. Cowan, Director Moved by Councillor S. Lamb, seconded by Mayor C. McKnight that the Public Services Committee recommend to Council that TillSonburg and the Municipalitx of Bayham enter into a boundary road construction agreement for the completion of Bayham Drive, Pressey Sideroad to Highway No. 3, at the standard 50/50 sharing of cost. CA MIED 2. CANNBCTING LINK MOVed by Mayor C. McKnight, seconded by Deputy Mayor I_ Horton that the Public Services Committee recommend to Council that the Town of Tillsonburg submit a funding application for resurfacing of Broadway, from Oxford Street to Concession Street. CARRIED 3. SIlK M STREET AT POTTERS ROAD - TRM71C SIGWALS Staff direction to advise County Public Works of what size a building envelope would be available on the south-east corner, after construction of signals at this intersection_ 4- 1998 BUDGET After considerable discussion it was moved by Councillor S. Lamb, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend an approximate 3.65 increase in 1998 for Public Services (Building, Cemetery, Street Lights and Public Works) to corporate services for review. CARRIED MWTING M)JOUlMM