980309 Regular Council Session AgendaA
THE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY - March 9th, 1998 - 8:00 A.M.
ORDER OF BUSINESS:
Pg. 3- 8 A. Adoption of Minutes - February 23rd, 1998
B. Adoption of Agenda
C. Declarations - Municipal Conflict of Interest Act
D. Appointments/Delegations
E. Committee of Adiustment
Pg. 9-10 1. A-2/98 - Mr. Ed McLaughlin
(i) Memo from Mike Barrett, Planner, County of Oxford
(enclosed)
F. Reports
Pg. 11-27 1. Public Services Committee Minutes of March 3rd, 1998
Pg. 28-47 2. Fire Committee Minutes of March 2nd, 1998
G. Communications
Pg. 48-56 1. Federation of Canadian Municipalities RE: New Terms of
Reference for Municipal Government
Pg. 57-58 2. Norfolk Association for Community Living (N.A.C.L.) RE:
Permission to Sell Raffle Tickets
Pg. 59-62 3. Station Arts Centre RE: Permission to Sell Break Open
Tickets
H. Information
Pg. 63-64 1. Ministry of Municipal Affairs and Housing RE: Members
of Local Housing Authority Boards
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Pg.
65-66
2.
Association of Municipalities
of Ontario RE: Clearing
the Air About the Village of
Blyth and the District of
Muskoka Resolutions
Pg.
67
3.
Ministry of Solicitor General
and Correctional Services
RE: OPP Police Services Costing Proposal
Pg.
68
4.
Municipality of Bayham RE:
Reconstruction of Bayham
Drive
Pg.
69
5.
County of Oxford RE: County of
Oxford Integrated Network
(COIN) Project
Pg.
70
6.
Vern Fleming RE: Appreciation re: Tree Removal
Pg.
71-73
7.
The Trillium Foundation RE:
1998 Caring Communities
Award
Pg.
74-75
8.
County of Oxford Department of
Planning & Development RE:
Public Notice - Application
for Zone Change - Steve
Aguston
I. Resolutions
J. By -Laws
K. Notice of Motion
L. Closed Session
February 23rd, 1998
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Monday, February 23rd, 1998 at 7:30 P.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors:
B. Carroll, G. Leachman, C. Rosehart and S. Molnar
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under date of February 9th,
1998 be adopted as printed and circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of
February 23rd, 1998 be adopted as printed, with the
addition of:
G. Reports
1.(a) Tillsonburg Parks, Community Centre
and Recreation Commission RE:
Memorial Arena - Structural Review
and Estimated Remedial Work
H. Communications
4. Glendale High School Community Council
RE: Late Start to School Due to Tobacco
Harvest.
"Carried"
C. Declarations - Municipal Conflict of Interest Act
Mayor Cam McKnight declared a Conflict of Interest with
respect to Vendor S565 of the Accounts Payalple Dist for
January 1998 as recorded in Corporate Services Committee
Minutes of February 18th, 1998.
14,
D. Presentations
1. Mr. George Jenkins received his Volunteer Recognition
Award for his outstanding contributions to service clubs,
non-profit organizations and charities in the Town of
Tillsonburg.
E. AM9i.ntments[Delegations
1. Mr. Tom Galli, Ontario Liquor Boards Employees' Union -
Delegation not in attendance.
Information Kits previously circulated.
F. Reports
1. Corporate Services Committee Minutes of February 18th,
1998
1(a) Tillsonburg Parks, Community Centre and Recreation
Commission RE: Memorial Arena - Structural Review and
Estimated Remedial Work
2. County of Oxford, Department of Planning and Development
RE: Draft Plan Approval - Hutchinson
G. Communications
1. Township of Hagarty & Richards RE: Support of Resolution
- Recyclable Containers - Deposit and Refund System
2. County of Oxford, Department of Planning and Development
RE: Lifting of Part Lot Control - The Linkoln Group Inc.
3. Station Arts Centre RE: Invitation for Council
Representation on Tillsonburg District Craft Guild
4. Glendale High School Community Council RE: Late Start to
School Due to Tobacco Harvest
H. Information
1. Tillsonburg Culture Commission Minutes of January 21st,
1998
2. Tillsonburg Police Services Board Minutes of January
19th, 1998
3. Ministry of Finance RE: Property Tax Reform
4
I.
4. Canadian Federation of Independent Business RE: Property
Tax Reform
5. District Municipality_ of Muskoka RE: AMO - Negotiations
with Province
6. Ontario Hydro RE: Nuclear Waste Management Newsletter
7. County of Oxford RE: LPRCA 1998 Draft Budget
8. 1998 OSUM Organizing Committee and Town of Huntsville RE:
Annual OSUM Conference - April 29th to May 2nd, 1998
9. Association of Municipalities of Ontario RE:
Municipalities Demand that the Province Meet its Common
Sense Revolution Promise
10. Ministry of Municipal Affairs and Housing RE: Draft
Municipal Act Released for Consultation
11. Information Access Oxford RE: Oxford County Business
Fair "HOB -NOB" (Helping Overcome Barriers - New
Opportunities for Business) - March 24th, 1998
12. Statement of Remuneration and Expenses paid to Members of
Council - December 31st, 1997
Resolutions
No. 3 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
application to Committee of Adjustment of Rayburn
Lansdell (The Upper Deck), File "A-18/98, to extend
the legal non -conforming use (office) to another
similar legal non -conforming use (assembly
hall/recreational space) as effects Part Lots 1188,
1189 and 1190, known municipally as 19 Queen
Street, in the Town of Tillsonburg, be approved.
"Carried"
No. 4 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Corporate Services Committee Minutes of
February 18th, 1998, as amended, be received and
recommendations contained therein be adopted.
"Carried"
No. 5 Moved by Councillor Leachman
Seconded by Councillor Carroll AND RESOLVED THAT
Item H - requests for donations as contained in the
Minutes of the Corporate Services Committee dated
February 18th, 1998 be divided from those Minutes
and voted on separately.
"Carried"
No. 6 Moved by Councillor Molnar
Seconded by Councillor Rosehart AND RESOLVED THAT
Council grant the Tillsonburg Parks, Community
Centre and Recreation Commission permission to
expense up to $15,000.00 for the structural review
and estimated remedial work pertaining to the
Memorial Arena.
"Carried"
No. 7 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
WHEREAS recent Province of Ontario Legislation, the
Water and Sewage Services Improvement Act, will
transfer ownership of sewage works, including the
Tillsonburg Sewage Treatment Plant, to the County
of Oxford;
AND WHEREAS the Town of Tillsonburg and the County
have entered into an agreement providing for the
Town of Tillsonburg to oeprate sewage works and to
pay for same on a benefitting charge basis;
AND WHEREAS it has been identified by the Ontario
Clean Water Agency (OCWA), the sub -operator of the
plant, that works totalling up to $1,261,000 need
'to be carrie out to maintian the plan as more
specifically identified in a feasibility sutdy as
prepared by the engineering firm of Acres and
Associate;
AND WHEREAS in order to facilitate this transfer
and to assist to compensate for extraordinary costs
recently identified;
BE IT THEREFORE RESOLVED THAT this Council support
an application to the Special Circumstances fund
for the cost of upgrading the Tillsonburg Sewage
Treatment Plant.
"Carried"
No. 8 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
the Council of the Town of Tillsonburg, revise the
expiration date of the water allocation approval
which was granted for 62 single -detached lots on
December 8, 1997 to correspond with the lapsing
date of any draft approval for lands contained in
Subdivision File No. 32-97001;
AND FURTHER RESOLVED THAT the Council of the Town
of Tillsonburg recommend to the County of Oxford
0
that it give Draft Approval of Draft Plan of
Subdivision 32T-97001, as applied for by Ben
_ Lansink on behalf of Mike Hutchinson Properties,
subject to conditions as contained in County
Planning Report #98-26.
"Carried"
No. 9 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
following resolution be referred to the Public
Services Committee for review and consideration:
THAT the Council of the Town of Tillsonburg
support the Township of Hagarty and Richard's
resolution dealing with requiring
manufacturers to initiate a deposit and refund
system for items sold in containers."
"Carried"
No. 10 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that the lands consisting of
Lot 84, Registered Plan 41M-1331 Town of
Tillsonburg, be exempted from Part Lot Control and
that the County be requested to enact the necessary
exempting by-law as well as entering into a
standard Part Lot Control Agreement with the
applicant.
"Carried"
No. 11 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
the invitation from the Station Arts Centre to
appoint members(s) of Council to attend the
Tillsonburg District Craft Guild Executive meetings
be referred to Development and Culture Committee.
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by Councillor Carroll AND RESOLVED THAT
the Council of the Town of Tillsonburg endorse the
letter to Mr. Ted Anderson, Superintendent of
Transitional Issues of the Thames Valley District
School Board, from The Glendale High School
Community Council supporting the late start to
school due to tobacco harvest;
AND FURTHER RESOLVED THAT the Town of Tillsonburg
send a letter to Mr. Ted Anderson and copy those
who are shown as receiving copies of the letter
prepared by The Glendale High School Community
Council.
"Carried"
J. By -Laws ,
R. Notices of Motion
None
L. Closed Session
No. 13 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council move into Closed Session to consider
matters of potential litigation.
"Carried"
Council moved back into Open Session and passed the following
resolutions.
M. Resolutions
No. 14 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT a
1.5% increase be authorized to be applied to the
remuneration structure and salary grid and that
such increase be applied, retro -active to January
11 1998, to the remuneration and salaries and wages
of:
Mayor and Council
Full-time Non-union Town Staff, including
Parks and Recreation
Library and Museum.
"Carried"
No. 15 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Corporation's replacement of the existing Sick
Leave Gratuity Plan with a Short Term Income
Protection Plan be incorporated for members of
C.U.P.E., as per the Corporation's proposal and as
amended by the signed memorandum of agreement
between representatives of the Corporation and
C.U.P.E., dated February 20, 1998.
"Carried"
No'. 16 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Lot 69, 54 Allen Street, be declared Surplus Lands
and be offered for sale.
"Carried"
Meeting adjourned.
Mayor
Clerk -Administrator
J. By -Laws
K. Notices of Motion
None
L. Closed Session
Mayor
No. 13 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council move into Closed Session to consider
matters of potential litigation.
"Carried"
Council moved back into Open Session and adjourned.
Clerk -Administrator
Application No. A-2/98
THE COMMITTEE OF ADJUSTMENT
FOR
THE CORPORATION OF THE TOWN OF TILLSONBURG
IN THE MATTER OF Section 45
of the Planning Act, 1990
- and -
IN THE MATTER OF an application by
Mr. Ed McLaughlin
R.R. #2 Tillsonburg ON N4G 4H1
NOTICE OF PUBLIC HEARING
Take notice that an application has been made to the Committee of
Adjustment of the Corporation of the Town of Tillsonburg for
variance from certain provisions of Town of Tillsonburg Zoning
By-law 1994 and amendments thereto by:
Mr. Ed McLaughlin as effects Lots 212 & 213, Plan 500, known
municipally as 216 Tillson Avenue, in the Town of Tillsonburg.
The purpose of the application is to permit the following
variances to the Towns Zoning By-law 1994, as amended: Section
15.2.2.4 - Front Yard - 6.6 m (21.5 ft) instead of the required
15 m (49.2 ft): Section 15.2.2.6 - Side Yard - 2.7 m (9 ft)
instead of the required 9m (29.5 ft); Section 5.17.1 - Parking
Area Reauirements - 12 parking spaces instead of the required 14
spaces: Section 5.17.8 - Parking Area Location On Lot - visitor
parking is located 0.0-m (0.0 ft) from street line instead of the
required 1.0 m (3.2 ft). The applied for minor variance would
permit the construction of a one -storey -warehouse to the existing
legal non -conforming industrial building. The property is located
in a general industrial (M2) zone.
The Committee of Adjustment may authorize minor variances from
the provisions of by-law 1994 in respect to land, buildings or
structures or the use thereof as in its opinion is desirable for
the appropriate development or use of the land, building or
structure provided the general intent and purpose of the by-law
and Official Plan are maintained.
The Committee, before making its decision, will hold a public
hearing to hear all persons who desire to make submissions in
support of or in opposition to the application as follows:
Date: March 9, 1998
Time: 8:00 a.m.
Place: Council Chambers, Municipal Offices,
Town Centre Mall, Tillsonburg, Ontario.
If you do not attend and are not represented at this meeting, the
Committee may proceed in your absence and you will not be
entitled to any further notice of the proceedings.
Persons taking part in the hearing and wishing a copy of the
decision must file a written request for notice of decision with
the Secretary -Treasurer. Such decision will be mailed not later
than ten days from making of the decision.
DATED at Tillsonburg this 27th day of February, 1998.
Brad Bartlett, Secretary -Treasurer.
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JUDGE'S PLAN REGISTERED AS
PLAN NO. 500
TOWN OF TILLSONBURG
COUNTY OF OXFORD
SCALE - I INCH - 20 FEET
DISTANCES SHOWN IMPERIAL BE CONVERTED TO ON
BY MULTITHIS PIAN PLYING BY 003048 TS AND CAN
CAUTION
THIS IS NOT A PLAN Or SURVEY OR SURVEYORS REPORT AND SHALL NOT
RE USED FOF TRANSACTION OR FINANCING PURPOSES
rHE PROPOSED BUILDING AND IT'S LOCATION SHOWN HEREON WAY BE
,.iMCT to CHANGES PRIOR TO CONSTRUCTION
DO NOT CONVET T'ROW THIS PIAN
I,E+ATIONS •-HOWN HEREON ARE AS SHOWN ON A DESIGN PLAN COMPLETED BY
A. GIRARD ENGINEERING (ONTARIO) I to CONSULTING ENOONEERS.
')ATrn SEPTEWBFP 6. '991
NOTES
(1) rROPEPTY DIMENSIONS SHOWN HEREON ARE COMPILED FROM VARIOUS SURVEY
RECORDS CONTAINED M HIN THIS OFFICE AND HAVE NOT BEEN VERIFIED
BY FIEr U SURVEY
(21 - PROPO•:EO BUILDING POSInONEO BY CALCULATIONS. NOT BY
AMA[ SURVEY
(S) rROPO^.ED 107 COVERAGE 60% (BY-LAW 107.)
(4) - ✓ROPO!tr) FRONT YARD SET BACK 16.5' (BY-LAW 49.2')
!S) PROPOSED REAR YARD SEI BACK 31.0' (BY- LAW 24-6')
(6) PROPOSED INTERIOR SIDE YARD 6.9' (BY •: AW 29Y)
(%) -• PROPO:{D LANDSCAPED OPEN SPACF 5%(BY-LAW St)
(6) - PROPn!:ED PARKINI. %PACES I2 'BY-LAW 131
(9) - ELEVATIONS SHOWN HEREON ARE BASED ON A LOCAL DATUM AND
ARE SHOWN /JFY
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Minutes of the Public Services Committee meeting held March 3rd,
1998, at 3:30 P.M., at 20 Spruce Street, Tillsonburg, Ontario.
THOSE IN ATTENDANCE
Chairman D. Beres
Vice Chairman B. Smith
Councillor S. Lamb
Councillor C. Rosehart
Deputy Mayor I. Horton
ADOPTION OF AGENDA
D. Robertson, C.B.O.
G. Jaumol, Foreman
E. Roloson, Recycling
M. Cowan, Director
Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb
the adoption of the agenda.
CARRIED
ADOPTION OF MINUTES - FEBRUARY 4, 1998
Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb
the adoption of the minutes, as amended.
CARRIED
REPORTS
Moved by Vice Chairman B. Smith, seconded Councillor S. Lamb
that the monthly reports for January 1998 by Cemetery, Building,
Works, and Recycling be received and filed, as attached.
CARRIED
BUSINESS ARISING FROM REPORTS
1) Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton that the following reports be included in the
minutes of Public Services for Council's information.
2) RECYCLING CARRIED
Staff direction to review the existing problems of
recylables being placed out in downtown alleys on non -
collection days. For review at the next meeting.
3) TRANSIT
Moved by Deputy Mayor I. Horton, seconded by Councillor
B. Smith that the Public Services Committee recommend
the adoption of the Transit Advisory Committee minutes of
February 19th, 1998.
CARRIED
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PUBLIC SERVICES COMMITTEE MEETING
MARCH 3, 1998 - PAGE TWO
ITEMS
1) SANITARY SEWERS - NORTH BROADWAY - VENISON STREET TO NORTH
STREET
Moved by Deputy Mayor I. Horton, seconded by Councillor
S. Lamb that the Public Services Committee recommend that
local improvement reports be prepared for Council's
consideration for Broadway, between Venison Street and
Carolina, where applicable.
CARRIED
2) SIDEWALK CONSTRUCTION POLICY
Members requested that this item be deferred to our next
meeting for further consideration and recommendation to
Council.
3) M.T.O. - NORTH BROADWAY UPDATE
Not available.
4) L.P.R.C.A. - SHORELINE PROPERTY ASSISTANCE PROGRAM
Moved by Deputy Mayor I. Horton, seconded by Vice -Chairman
B. Smith that the Public Services Committee recommend at
this time, that the Town of Tillsonburg not be involved in
the Shoreline Property Assistance Program.
CARRIED
5) TILLSONBURG POLICE - APPRECIATION LETTER
Information only.
6) HANDICAPPED PARKING REQUEST
Moved by Deputy Mayor I. Horton, seconded by Councillor
S. Lamb that the Public Services Committee recommend that a
handicapped parking space be installed in the Town parking
lot behind 40 London Street West.
CARRIED
7) ROAD SCHOOL - MAY 1998
Moved by Vice -Chairman B. Smith, seconded by Councillor
S. Lamb that A. McGilligan attend Road School in
May, for cost benefit analysis course or an alternative.
1 12
CARRIED
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PUBLIC SERVICES COMMITTEE MEETING
MARCH 3, 1998 - PAGE THREE
8) 1997 MECHANICS REPORT
Total hours have increased for 1997 and now in 1998 having
the Transit on board reduces the hours available for Public
Works equipment.
Moved by Deputy Mayor I. Horton, seconded by Councillor
S. Lamb that the Public Services Committee authorize the
Director to investigate the feasibility of a truck mechanic
apprentice program for Public Services.
CARRIED
9) ONTARIO TRAFFIC CONFERENCE - MAY 3-5, 1998
Information only.
10) SWANA CONFERENCE - EDMONTON
Information only.
11) WASTE TO ENERGY CONFERENCE - FLORIDA
Information only.
12) CORPORATE SERVICES - CHAIRMAN - 1998 BUDGET
Moved by Deputy Mayor I. Horton, seconded by Vice -Chairman
B. Smith that the 1998 Budget be adjusted to reflect the
following.
1) PARKING LOT MAINTENANCE
Additional revenue - Bylaw No. 2795
2) STREET LIGHT CAPITAL REDUCTION
Defer Broadway - North Street northerly
3) SIDEWALK RAMPS REDUCTION
Defer to 1999
4) 1998 ROAD CONSTRUCTION - RESURFACING
Reduction
TOTAL PROPOSED REVISION
13
$ 23,720.00
14,000.00
22,050.00
$ 45,000.00
$104,770.00
CARRIED
PUBLIC SERVICES COMMITTEE MEETING
MARCH 3, 1998 - PAGE FOUR
13) ONTARIO STREET - EXTENSION
Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend
that the Town construct a gravel road approximately 200',
to comply with the agreement with the property owners at 54
Ontario Street.
CARRIED
14) ONTARIO GOOD ROADS - MUNICIPAL ROUTES
Information only.
15) REQUEST FOR CAPITAL EXPENDITURES
Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend
that the following capital expenditures be recommended to
Council.
1. WORKS - Shop Addition Completion $ 54,000.00
2. CEMETERY - Office Renovations 11000.00
- Furnace 4,000.00
TOTAL $ 59,000.00
CARRIED
16) ANNUAL SOAP BOX DERBY
Moved by Councillor S. Lamb, seconded by Vice -Chairman
B. Smith that the Public Services Committee recommended to
Council that the request of the Summer Knights Car Club of
Tillsonburg be authorized to utilize Old Vienna Hill on
June 21st, 1998, subject to the Town notifying all
emergency services and property owners along Old Vienna
Road and Van Street.
CARRIED
17) STOOP & SCOOP - REQUEST FOR SIGNAGE
Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend
that the Town install one sign in the triangle at the
corner of Maple Lane and Maple Court to assist in public
notification and request Parks and Recreation to review
signage as may be required in the Ball Park.
CARRIED
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PUBLIC SERVICES COMMITTEE MEETING
MARCH 3, 1998 - PAGE FIVE
18) SURPLUS LOTS - BROADWAY
During rehabilitation of North Broadway it is the intent to
service lots No. 20 to No. 24, R.P. 551, which will
accommodate five new building envelopes.
Moved by Vice -Chairman B. Smith, seconded by Councillor
S. Lamb that the Public Services Committee recommend to
Council that these registered lots be declared surplus and
that all revenues received offset the rehabilitation of
sidewalks and sanitary sewers on Broadway.
CARRIED
19) 58 LISGAR AVENUE SANITARY SEWER CONNECTION
Information only.
20 ) ROAD CLOSURE - TRI -COUNTY
Moved by Vice -Chairman B. Smith, seconded by Councillor
S. Lamb that the Public Services Committee recommend to
Council the approval of Tillsonburg Tri -County Agricultural
Society's request to close Saunders, Ross and John Streets
and the north end of Hardy Avenue past the Complex on May
15, 16, 17, & 18th, 1998, subject to the affected property
owners on Ross Street being notified and the Works
Department delivering only on May 15th, sufficient
barricades, as required, with pick up on Tuesday, May 19th,
1998.
CARRIED
21) MOTION
Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor
I. Horton that the Committee now move into Executive to
discuss legal and personnel issues.
CARRIED
Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton that Committee move out of Executive.
CARRIED
Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor
I. Horton that the meeting be adjourned.
CARRIED
Minutes prepared by Director M. Cowan. For errors or ommissions
please contact this office.
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Minutes of the Public Services Committee meeting held February
4th, 1998, at 3:30 P.M., at 20 Spruce Street, Tillsonburg,
Ontario.
THOSE IN ATTENDANCE
Chairman D. Beres D. Robertson, C.B.O.
Vice Chairman B. Smith D. Cupples, Clerk
Councillor S. Lamb G. Jaumol, Foreman
Councillor C. Rosehart E. Roloson, Recycling
Deputy Mayor I. Horton M. Cowan, Director
Mayor C. McKnight - Absent due to conflicting meeting
ADOPTION OF AGENDA
Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb
the adoption of the agenda, as amended.
CARRIED
ADOPTION OF MINUTES - JANUARY 22, 1998
Moved by Vice Chairman B. Smith, seconded by Councillor
C. Rosehart the adoption of the minutes.
DELEGATIONS
1. MR. JACK WHITMORE RE: RAISED CONCERNS OF VEHICULAR TRAFFIC
MOVEMENT ON CONCESSION STREET EAST, AREA OF BALL
PARR/PLAYGROUND
MOTION:
Moved by Councillor I. Horton, seconded by Vice -Chairman
B. Smith, that the Committee recommend to Council that the
Town of Tillsonburg erect 50km. speed signs and playground
signs on Concession Street East by the park and request the
Parks & Recreation to advise all users of the park to obey
all traffic laws.
CARRIED
2. MR. JERRY MICHAUD, HOWARD SMITH & TODD DAY RAISED CONCERNS
REGARDING THE EXCESSIVE AMOUNT OF SURFACE WATER ENTERING
INTO THE DRAINAGE SWALE ON THEIR PROPERTIES - LOCATION -
BECKETT BOULEVARD
MOTION:
Moved by Deputy Mayor I. Horton, seconded by Vice -Chairman
B. Smith, that the Committee recommend to Council that the
Town of Tillsonburg construct an additional swale on the
school property, abutting Lots 34, 36, 38 & 40 and review the
existing berm on the park when the area is dry enough to do
so, subject to the following.
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PUBLIC SERVICES COMMITTEE MEETING
` FEBRUARY 4, 1998 - PAGE TWO
2. MICHAUD/SMITH/DAY CONT'D.
A. Receipt of approval from the school board to enter on,
construct and provide maintenance of temporary swale.
B. Hold harmless agreements from each property owner
affected.
REPORTS
Moved by Councillor S. Lamb, seconded Deputy Mayor I. Horton that
the monthly reports for January 1998 by Cemetery, Building,
Works, and Recycling be received and filed, as attached.
CARRIED
ITEMS
1) LONG POINT CONSERVATION AUTHORITY
Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend
that the Town of Tillsonburg request a meeting with the
L.P.R.C.A. to establish procedures and a fee schedule on
evaluating erosion problems within the Town of Tillsonburg.
CARRIED
2) PRESS RELEASE - DEPUTY CHIEF GOSSO - ENFORCEMENT OF LAW AT
TRAFFIC SIGNALS - SIMCOE STREET AT VIENNA ROAD
Received and filed.
3) STOOP & SCOOP BYLAW - 47 HAWKINS CRESCENT
Moved by Councillor S. Lamb, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend that
signage be placed along the Hickory Hills walkway on both
sides of Wilson Avenue.
CARRIED
4) COUNCIL MEETINGS - MEMO TO COMMITTEE'S RE: NEW DATES
Received and filed.
5) ONTARIO CLEAN WATER AGENCY
Moved by Deputy Mayor I. Horton, seconded by Councillor
S. Lamb that the Public Services Committee recommend that
the Administrator, Treasurer and Director review the
proposal and recommend to Corporate Services.
CARRIED
...3
1 17
s
c
PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 4, 1998 - PAGE THREE
6) M.T.O. MINUTES OF JANUARY 13, 1998 RE: NORTH BROADWAY
Received and filed.
7) TRANSIT
A. BUDGET
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart that the Public Services Committee
recommend that the 1998 Budget be recommended to
Corporate Services for approval.
CARRIED
B. ADVERTISING ASSISTANCE
Moved by Deputy Mayor I. Horton, seconded by Councillor
C. Rosehart that the Public Services Committee
recommend that Mr. Kleer and Ms. Gosnell be notified
that their assistance is desirable and that a meeting
be arranged at the earliest possible convenience.
CARRIED
C. ADVERTISING
Staff direction to investigate advertising
opportunities with the firm of Saatchi & Saatchi
Advertising Inc.
D. BUS STOPS
Transit Advisory Committee to review bus location stops
and cost, for recommendation of Public Services.
E. MAP OF STOPS/ROUTE
Transit Advisory Committee to review cost and need of
placing stops/routes on the Town advertising map for
recommendation of Public Services.
8. ONTARIO ASSOCIATION OF CEMETERIES - 1998 - EDUCATION &
SALES SEMINAR
Moved Councillor S. Lamb, seconded by Councillor C. Rosehart
that the Public Services Committee recommend that the
Director attend this seminar March 4th & 5th, 1998.
1 18
CARRIED
...4
PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 4, 1998 - PAGE FOUR
9. STRETsT LIGHTS - BELL MILL SIDE ROAD
Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor
I. Horton that the Public Services Committee recommend that
the Town of Tillsonburg install three street lights, south
of the railroad tracks, along Bell Mill sideroad. The cost
of this installation should be shared 1/3 - Town of
Tillsonburg and 2/3 - T.R.W.
CARRIED
10. GENERATOR - 600V - 156KV
Moved by Vice Chairman B. Smith, seconded by Councillor
S. Lamb that the Public Services Committee recommend that
the P.U.C. and Works Department evaluate the cost of
repairing this generator for consideration of Public
Services and the P.U.C. for use in emergencies.
• CARRIED
11. SWANA CONFERENCE
Received and filed.
12. MUNICIPAL ROUTES
Received and filed.
13. MICHIGAN CEMETERY ANNUAL CONFERENCE
Moved by Deputy Mayor I. Horton, seconded by Vice Chairman
B. Smith that the Public Services Committee recommend that
the Chairman and Director attend one day at the Conference
in Port Huron, to obtain information on suppliers and
equipment available to Tillsonburg Cemetery.
CARRIED
14. M.O.E.E. - MINISTER NORM STERLING
Committee members were informed that the Director and
Recycling Co-ordinator were invited quests of
Mr. Peter Preston, M.P.P., Brant Handimand, to discuss
Total Recycling in Oxford and the Province of Ontario, with
the Minister on February 3rd, 1998. Mr. Sterling, Minister
of M.O.E.E. received our information with interest and will
review it further.
...5
19
2
4.
PUBLIC SERVICES COMMITTEE MEETING
FEBRUARY 4, 1998 - PAGE FIVE
Moved by Councillor C. Rosehart, seconded by Councillor S. Lamb
that the Public Services Committee go into legal and personnel.
CARRIED
Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart
that the Public Services Committee return to open session.
CARRIED
ROUND TABLE
Staff direction to develop reporting schedules for Transit re:
users, hours, etc. for monthly review of.the Public Services
Committee.
Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor
I. Horton that the meeting be adjourned.
Minutes prepared by Director M. Cowan. For errors or ommissions
please contact this office.
1 20
REPORTS OF BUILDING & PLUMBING PERMITS ISSUED FOR THE MONTH OF
FEBRUARY 1998, FROM D.H. ROBERTSON, CHIEF BUILDING OFFICIAL,
TOWN OF TILLSONBURG
RESIDENTIAL
MONTH
YEAR
TO
DATE
1997
CONSTRUCTION
TYPE
VALUE
FOR
MONTH
YEAR
TO
DATE
NEW SINGLE
FAMILY
10
16
11
1,011,114.
1,397,114.
NEW MULTIPLE
UNITS
-
-
-
-
NEW APARTMENT
UNITS
-
-
3
-
-
REPAIRS
RENOVATIONS
3
5
8
25,500.
35,400.
ACCESSORY
GARAGE/CARPORT
1
1
-
15,000.
15,000.
SWIMMING POOLS
-
-
-
-
-
DEMOLITION OF
UNITS
-
-
1
-
-
MOVING OF
UNITS
-
-
-
-
-
AGRICULTURAL
BUILDING
-
-
-
-
-
COMMERCIAL
NEW BUILDINGS
-
-
-
-
-
ADDITIONS
-
-
-
-
-
REPAIRS &
RENOVATIONS
2
2
4
20,000.
20,000.
DEMOLITION
-
-
-
-
-
MOVING OF
UNITS
-
-
-
-
-
SIGNS
1
1
1
11900.
1,900.
INDUSTRIAL
NEW BUILDINGS
-
-
-
-
-
ADDITIONS
-
-
-
-
-
REPAIRS &
RENOVATIONS
-
-
1
-
-
DEMOLITION
-
-
-
-
-
INSTITUTIONAL
NEW BUILDINGS
-
1
-
-
2,308,000.
ADDITIONS
-
-
-
-
-
REPAIRS &
RENOVATIONS
-
-
1
-
-
MOVING OF
UNITS
-
-
-
-
-
TOTAL
17
26
11073,514.
31777,414.
LAST YEAR TO
DATE
30
1,333,245.
11757,735.
21
CORPORATION OF THE TOWN OF TILLSONBURG
February 26, 1998
PUBLIC SERVICES
BUILDING - 842-2211 WORKS - 842-5951 CEMETERY - 842-3522
MEMO TO: M. C. COWAN, DIRECTOR OF PUBLIC SERVICES
FROM: EMILY PURCHASE, RECYCLING COORDINATOR
RE: RECYCLING UPDATE, FEBRUARY 1998
20 Spruce Street
Tillsonburg, Ontario
N4G 4Y5
(519) 842-8775 - Fax
1. Town of Tillsonburg Total Recycling System has been recognized by
Environment Canada's Action 21 with a Certificate of Environmental
Citizenship. The large, colourful certificate is being mounted on a
plaque and will be displayed with Tillsonburg's other awards. John
Finley, MP Oxford has also written to congratulate Tillsonburg for our
environmental contribution through Action 21.
Environment Canada will also be promoting Tillsonburg Total Recycling
as a Canada's Healthy Neighbourhoods Success Story.
2. Tillsonburg Total Recycling 1995-1997 Video. This tape has seven
different segments as aired on Rogers Community 5 since 1995. Copies
of the video is being used to demonstrate the process and success of
Total Recycling to other communities.
3. Meeting with Peter Preston, MPP Brant-Haldimand who is extremely
interested in promoting Total Recycling in his riding and to the rest
of Ontario and Canada., -Mr. Preston arranged a meeting with Norm
Sterling, Minister of F V. e, MOEE to offer Total Recycling as a
financial/environmental solution to the recycling funding problem
Ontario is facing.
4. Meeting with Geoff Rathbone, VP of Corporations Supporting Recycling,
to make him aware of the Total Recycling system, our successes and
interest in promoting this system to Ontario/Canada.
5. Public Services has requested a meeting with Mr. Stephen Knowles,
Clerk, Standing Committee on Environment and Sustainable Development,
House of Commons, Ottawa, to discuss the Total Recycling System.
6. Public Services is no longer accepting metal/ceramic waste from
Vesuvius Canada at Site #2 (Hwy #19 South). Public Services had been
acting as End User of this material, crushing and recycling it,
ensuring that it did not go into landfill.
7. M. C. Cowan represented Tillsonburg for Township of Adjala-Tosorontio
(Simcoe County) tour of TCR Environmental Corp.
22 9..2
Public Services Committee
Recycling Report, February
Page 2
8. 1998 Pitch -In Canada Week, May 4-10. Public Services encourages all
Tillsonburg schools, businesses and community groups to take some time
to bag up litter and abandoned garbage around town. Public Services
has written to Pitch -In Canada regarding their free bag offer. It is
not known how many bags they will send.
9. Town of Markham has sent their Model Community Demonstration Project
Final Report 1996, covering many aspects of waste reduction including
wet/dry collection vs. more common recycling systems. Apparently,
Markham's volunteer communities took well to the wet/dry system. Both
Volumes combined total over 200 pages. Very extensive and very
expensive, considering Tillsonburg's own simple, inexpensive two-week
pilot project prior to the commencement of Total Recycling in December
1995.
10. With the assistance of the recycling collection staff, Public Services
is notifying people not using clear blue bags that they are requested
to comply with the wet/dry system. Each household not complying will
receive up to 3rd Notice, at that time it may be decided that unsorted
recyclables will be left at the curb. One person the notice was sent
to called for more information, concerned that "everything is getting
squished in the truck." Once the collection and processing system was
explained, she enthusiastically agreed to comply.
11. Contacted Zellers stock manager re: no blue bags in the garbage bag
aisle. There have been no blue bags on stock for several months, just
kitchen catchers and black bags. As a prominent business in the Town
of Tillsonburg, Zellers should be making more of an effort to support
its Tillsonburg customers. This situation will be monitored.
23
1W
Minutes of the Tillsonburg Transit Advisory Committee meeting
held February 19th, 1998, at 3:30 P.M., at 20 Spruce Street,
Tillsonburg, Ontario.
MEMBERS PRESENT
Eric Barwell
Muriel Mann
Micheal Cerna
Councillor Gayle Leachman
Councillor Bob Smith
Councillor Dave Beres
ADMINISTRATION
Mike Graves, Administrative Assistant
Mark Cowan, Director
GUESTS
Donna Clark, Operator
Councillor C. Rosehart
Chairman of Public Services D. Beres welcomed the new Transit
Advisory Committee of Public Services and called for nominations
for Chairperson.
Moved by Councillor G. Leachman, seconded by M. Mann that
E. Barwell be nominated as Chairman of the Tillsonburg Transit
Advisory Committee.
CARRIED
Chairman E. Barwell assumed the Chair and called for nominations
of Vice -Chairperson.
Moved by Councillor D. Beres, seconded by M. Cerna that
Councillor B. Smith be nominated as Vice Chairman of the
Tillsonburg Transit Committee.
CARRIED
ADOPTION OF AGENDA
Moved by Vice Chairman B. Smith, seconded by Councillor D. Beres
the adoption of the agenda.
CARRIED
ADOPTION OF MINUTES - NOVEMBER 27, 1997
Moved by Councillor D. Beres, seconded by M. Cerna the adoption
of the minutes of the meeting held November 27th, 1997.
1 24
CARRIED
...2
v
TRANSIT ADVISORY COMMITTEE
FEBRUARY 19, 1998
PAGE TWO
BUSINESS ARISING FROM MINUTES
Discussion on Item No. 2 - Advertising Policy. (Political
Nature)
Staff direction that Public Services review advertising policies
of other Municipalities and bring forward at the next meeting for
review of the Committee.
ITEMS
1) MEMBERSHIP TO TRANSIT
Moved by Vice -Chairman B. Smith, seconded by Councillor
G. Leachman that the Transit Committee recommend to Public
Services that membership be extended to include
representatives from Tillsonburg District Memorial
Hospital, Tillsonburg Multi Service Centre and Tillsonburg
& District Association for Community Living.
2) BUDGET
Committee Members reviewed the proposed Transit Budget and
received it as information.
3) ADVERTISING SPACE ON BUS
Moved by Vice -Chairman B. Smith, seconded by Councillor
D. Beres that the report from M. Graves to the Director be
received and filed.
CARRIED
4) MULTI -SERVICE REQUEST FOR ADVERTISING
Staff direction that contact be made with the Multi -Service
Centre to arrange advertising.
5) SAATCHI & SAATCHI - REQUEST FOR THEM TO ADVERTISE
Received as information.
6) RIDERSHIP - AVERAGE MONTHLY
Members reviewed statistics for 1996 and 1997 and reviewed
the new reporting forms. Received as information.
1
25
...3
u
K TRANSIT ADVISORY COMMITTEE
FEBRUARY 19, 1998
PAGE THREE
7) BUS REPAIRS
Members were informed of the mechanical repairs being made
to the bus. The bus should be in service by Monday,
February 23rd, 1998. Preventative maintenance will begin
immediately to reduce major breakdowns and reduce rental
bus charges.
8A) BUS ROUTES - TOWN MAPS
Moved by M. Cerna, seconded by Councillor D. Beres that
Transit recommend that the bus routes be placed on the Town
maps at a approximate cost of $1,000.00 which will produce
5,500 maps.
CARRIED
8B) BUS ROUTES
Information - Stand up signs are presently being
manufactured.
9) EXISTING DECALS ON BUS
Staff direction to contact all clubs, etc. to determine
their wishes to continue to have their organization
recognized on the bus.
10) NEVADA OUTLETS
Staff direction to investigate alternative outlets to be
reviewed by the Committee at their next meeting.
11) MEETING DATES
Members agreed that the Tillsonburg Transit Advisory
Committee would meet for the time being, the third of each
month at 4:30 P.M. at Public Services, 20 Spruce Street.
ROUND TABLE
1) AGENDA
Members requested the following items be on the next agenda
for further discussion.
A) CHRISTMAS & SATURDAY OPERATIONS
B) C.T.A.P. - HAVE COPIES CIRCULATED
C) HOME & RECREATION - APRIL
D) PRIVATE RENTAL
E) NEW PASS STRUCTURE - CHILDREN UNDER 5
...4
}
26
4
TRANSIT ADVISORY COMMITTEE
FEBRUARY 19, 1998
PAGE FOUR
2) ASSISTANCE
The Director advised all present that this is a learning
curve at Public Services and any assistance would be
greatly appreciated. Also, any question please contact the
Public Services office.
Meeting Adjourned
Neat meeting March 19th, 1998 at 4:30 P.M., Public Services, 20
Spruce Street, Tillsonburg.
Minutes prepared by Director M. Cowan. For errors or ommissions
please contact this office.
1 27
FIRE MAR/98
THE CORPORATION OF THE TOWN OF
TILLSONBURG
FIRE COMMITTEE MEETING - 2 MARCH 98
MINUTES
Minutes of the Fire Committee Meeting held March 5, 1997, 4:30 p.m. at the Tillsonburg Fire
Station.
Present: Chairman:
Members:
Staff:
Also present:
Order of Business:
A) Minutes
Gayle Leachman
Deputy Mayor Horton,
Councillor Lamb,
Councillor Molnar
Fire Chief Eden
Deputy Fire Chief Parsons
Councillor Rosehart
Moved by Councillor Lamb and,
Seconded by Councillor Molnar AND RESOLVED THAT
"The minutes of the Fire Committee meeting dated January 5, 1998 be received and
approved."
Carried....
B) Agenda
Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
" The agenda for the fire Committee meeting of March 5,1998 be adopted as printed and
circulated."
Carried....
C) Business arising
Responding to a query with respect to the $400.00 costs to deliver the loaner aerial truck to
Tillsonburg, Chief Eden reported that he will meet with the individual who brokered the
replacement loaner later this week. Chief Eden is continuing to negotiate at the Corporate level
to obtain the said rebate. .....2
w
-2 -
Responding to a query with respect to the status of the Otterwood Tire site, Chief Eden reported
that the remainder of the cleanup on the property is in the hands of the Clerk administrator.
Further the chief indicated that he has sworn an information against the Owner of the property
for Fire code violations related to the improper storage of tires within the building.
Subsequent to a previous discussion with respect to receiving a donation of a portable sign to use
for Public education activities, and obtaining the necessary clarification and approval to use said
sign, Staff were directed to forward a letter of Thanks to the Donor as well as obtaining Council
recognition for the generous donation.
D) Items for Discussion
1. Master Plan (see attached proposal February 5, 1998)
Members of the Committee discussed the merits of a Fire Department Master Plan. After
reviewing the many advantages as outlined in the Staff Proposal it was
Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
"The Fire Committee recommend to Council that the Fire Department Staff be authorized
to proceed with organizing the planning effort and to bring forward recommendations for
first a method to establish an advisory committee with public representation and secondly
a planning schedule." ( steps #4 & #5 of the proposed methodology)
Carried....
2. Fee Schedule Revisions
As requested, Staff brought forward recommendations with respect to Schedule "C" of By -Law
2760, a By -Law setting fees for certain Municipal applications, services and permits (25 March
96).
After considerable review Members of the Fire Committee requested additional information and
suggested comparisons be made with Communities within Oxford County and Others of similar
size. The item was then deferred and Staff was requested to report to the Committee at the next
meeting.
...3
.29
-3-
3. Fire prevention Vehicle (Recommendation Chief February 17,1998 &
Deputy February 16, 1998 - both attached)
Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
"Fire committee recommend to Council to accept the offer of Degroote-Hill Pontiac, Buick,
GMC LTD., with respect to a donation of a used vehicle for the use of the Fire Department
as a Fire Prevention / Public Education unit, subject to first investigating if other local
Automotive dealers are interested in supplying a donated vehicle."
Carried...
4. Budget Reductions ( see a summary report 1998 Budget February 17,1998 attached)
Chief Eden suggested further savings to the above noted report could be found in:
A. Reduction of Deputy Chief s car allowance conditional to his report and
recommendations. $1500.00
B. Reduction of Part Time Salaries and Benefits. Not replacing the existing vacancy
on the Roster, thus maintaining a Compliment of 24 Volunteers $2500.00
Deputy Mayor Horton suggested that a further reduction of the 1998 Budget may have to be
made in the amount planned for reserves, and further if there was a favourable outcome due to
increased assessment over 1997 or if there were better times ahead. those funds could be
returned for the purpose of the parking lot reserve. The Committee agreed resulting in:
C. Reduction of 1998 Reserves thus potentially deferring the resurfacing of the
Parking Lot. $5000.00
Moved by Councillor Lamb and,
Seconded by Councillor Molnar AND RESOLVED THAT
"Fire Committee recommend to Council that the Fire Department's 1998 Budget be
reduced by $9,000.00 in accordance with the target established by Council. Specific
account reductions are as follows: Acct.# 192 - 42 (Car Allowance) $1500.00; Acct.# 106 -
42 (Volunteer Salaries and wages) $2500.00; and Acct. # 775 - 41 (Provisions for Reserves)
$5000.00."
Carried...
5. Activity Reports - A Review
Staff and Members of the Committee discussed the merits continuing with the Monthly Activity
reporting by the Fire Chief and the Deputy Fire Chief. The result was a Staff Direction to report
as needed to the Committee on matters of significance and on matters which are unusual with
respect to normal Activities. The Department is to continue with regular reporting of the status
of Fire Safety Inspections.
...4
SO
IKE
6. Annual Report (enclosed)
Members of the Fire Committee reviewed the Department's Annual Fire report. Fire Chief Eden
highlighted the Summary Alarm Analysis, commenting on the significance of the dramatic
decrease in Fires responded to by the Department and the fact that the dollar loss statistic was a
noticeable improvement over previous years. The Chief further expressed his opinion of the
correlation of these improved statistics with the Department's commitment to Fire Prevention
and Public Education Programs.
Members of the Fire Committee expressed their agreement with the Chief, and offered a verbal
commendation to all of the Staff for their continuing efforts in minimizing loss to the
Community.
E) Fire Reports - January & February, 1998 ( attached)
Moved by Deputy Mayor Horton and,
Seconded by Councillor Molnar AND RESOLVED THAT
"The Fire Report for the Months of January and February 1998 Be Received and Filed."
Carried...
F) Activity Reports
The Deputy fire Chief gave a brief verbal report with a hand out regarding the "Public Fire and
Life Safety Educator's Course" which he has recently undertaken.
Moved by Deputy Mayor Horton and,
Seconded by Councillor Lamb AND RESOLVED THAT
" The Fire Committee Meeting of March 2, 1998, be adjourned.'
Carried...
31
TILLSONBURG FIRE DEPARTMENT
80 CONCESSION STREET EAST, TILLSONBURG, ONTARIO N4G 4Z8 Cm F : K.A. EDEN
�=l
(519) 842-2905 FAx (519) 842-5528 DEI'UJY CHII-F: H.M. PAWSONS
February 5, 1998
The Fire Committee,
Town of Tillsonburg
REF: FIRE DEPARTMENT MASTER PLAN
As mentioned at the Fire Committee meeting of January 5, 1998, one of the projects
that we wanted to bring to you for consideration was the preparation of a long range or
Master Plan for the department.
The steps we propose to follow are:
1) Determine the need for such a plan.
2) Obtain councils's approval to prepare it.
3) Organize the planning effort.
4) Establish an advisory committee with public representation.
5) Determine the planning schedule.
6) Prepare the plan and
7) Present the plan to cou^cil for adoption.
The undersigned met to evaluate the need for a Master Plan. We considered the
Existing planning situation which is basically the Fives Year Capital forecast and an
infori-nal annual plan prepared by the Chief and Deputy. We then considered reasons
to prepare a Master Plan.
We felt that there were numerous advantages to having a plan in place including:
• Fire protection and prevention is now a mandated service under the Fire
Protection and Prevention Act (O. Reg 388197).
• No plan is now in place.
•
We want to be able to operate with volunteer firefighters for as long as possible.
• We want to identify and become pro active to community needs.
• The capital plan does not adequately address new plans and changes.
• To reduce loss to life and property.
• To improve fire prevention and fire protection services.
• To control expenses.
• To establish interagency fire pro:ect;on policies, procedures and responsibilities.
• To establish fire protection requirements in community development plans.
• To evaluate innovations in fire protection.
32
"PARTNERS IN PUBLIC SAFETY"
Based on the above factors and comparisons, we felt there was a need to develop a
Master Ilan for the Fire Department and the Corporation.
We then considered a methodology to prepare a Master Plan with a format developed
by Henson College of Dalhousie University being brought forward for discussion. After
review, it was evident that it was very similar to that used in the development of other
Strategic Plans adopted by the Town. We therefore felt that this model should be used
by the fire department, with modifications as necessary to suit the local situation.
We felt that any plan would have to consider possible changes to our services, service
area and/or responsibilities and should Include representation from various local gi uups
and residents during the preparation process. - :
The -development'of a Master Plan will Involve considerable time and, while there
should be minimal direct cost to us, there will be staff time for representatives involved
in the process. Based on previous plans we felt that it would probably take about
twelve months to have a report ready for council.
• STAFF -RECOMMENDATION:.
Based on. the above analysis we are recommending that a Master Plan be
prepared for the Fire Department and further recommend that the Fire Committee
-take this proposal to Council for approval.
R pe ully,
Kerr -Eden David Morris Fran Bell
Fire Chief: Clerk Administrator Economic Development Officer
33
TILL SONBURG FIRE DEPARTMENT
80 CONCESSION STREET EAST, TILLSONBURG, ONTARIO N4G 4Z8 CHIEF: K.A. EDEN
41 (519) 842-2905 FAx (519) 842-5528 DEPUTY CHIEF: R.M. PARSONS
February 18, 1998
The Fire Committee,
Tillsonburg Fire Department
Tillsonburg, Ontario
REF: USER FEES UNDER BY-LAW #2760
We are attaching revisions and an update to Schedule "C" of the above By-law for your
consideration. We have reviewed similar charges in other jurisdictions and feel that the
changes are in line with them and reflect the services that we provide.
We have also become aware of other departments who have raised considerable funds
outside of taxation, the most interesting being Windsor. They fund the entire operation
of their Fire Prevention Division including salaries, vehicles, a $20,000 training fund
and a $10,000 retainer for a Fire Engineering consultant with a 10% surcharge on all
Building Permits fees.
While we certainly cannot match these figures, nor do we need them, it is an idea that
could be worth pursuing locally. Other ideas and suggestions would also be welcome.
Staff Recommendation:
We recommend that the attached fee structure replace the existing Schedule "C"
of By -Law #2760. We further recommend that a portion of all Building Permit fees
be used to fund and promote Fire Prevention and Public Education programs In
the Tillsonburg Fire Department.
Respectfully,
Ken Eden,
Fire Chief
34
"PARTNERS IN PUBLIC SAFETY"
SCHEDULE "C"
to By -Law # 2760
(all fees subject to applicable taxes)
Copy of Fire Report
File search for outstanding orders
Fire Code inspections
Recharging SCBA
Preventable false alarms
Industrial training
Spills & hazardous materials incidents
Automotive gas leaks
Rental of training room
Carbon monoxide investigations
Fire watch
MVA on King's Highway
$50 / report
$50 / report
$50 / hour incl. office time
(Min. charge 2 hours)
Q $5 / bottle - Fire depts
ii) $10 / bottle - All other users
iii) Annual contract based on
useage
$250 for 3rd. such alarm in cal.
year plus $50 additional per
additional alarm to a maximun of
$750 / cal. year.
$75 / hour after 2 hours
$150 / hr / truck plus Bost of
material plus $10 / hr / man.
i) Minor - $250 plus cost of
material
ii) Large - same as haz. materials
$50 / day or $25 / evening
i) $50 / hr. if no CO present
(50% to firefighter)
ii) No charge if CO present
$40 / hr / man, min. 2 men
(50% to firefighter)
MOT rates
Fees may be altered or additional fees charged at the discretion of the Fire Chief.
1 35
TIL L S ONB UR G FIRE DEPARTMENT
80 CONCESSION STREET EAST, TiLLSONBURG, ONTARIO N4G 4Z8 CHIEF: K.A. EDEN
4b (519) 842-2905 FAx (519) 842-5528 Dumy y CHIEF: R.M. PARSONS
February 1 i, 1998
The Fire Committee,
Town of Tillsonburg,
Tillsonburg, Ontario
REF: CAR ALLOWANCE (54051-192-42)
We have received an offer for the supply of a vehicle to be used for Fire Prevention
and Public Education work. Attached is a memo from Deputy Chief Parsons with the
details and related cost implications, which represent a $1500 saving to the Fire
Department, for your consideration.
While this is an attractive proposal I feel that it is critical that Committee and Council
agree to renegotiate the car allowance should this vehicle not be replaced at a future
date. I think this is a reasonable request and am confident that we will be able to
continue to have a Fire Prevention vehicle in service but am not willing to give up the
need for a car allowance should this not be possible.
STAFF RECOMMENDATION:
I recommend that we accept the offer of the vehicle proposed by DeGroote -Hill
Pontiac Buick GMC Ltd, Norwich, Ontario as outlined in the February 16, 1998
memo fr Deputy Chief Bob Parsons.
Res ully,
l�
K n F,.dn,
Fire Chief
36
"PARTNERS IN PUBLIC SAFETY"
6
Memo
To: Ken Eden, Fire Chief
From: Bob Parsons, Deputy Fire Chief
Date: February 16, 1998
Subject: Car Allowance Acct. # 54.05.1.192-42
As previously discussed with yourself and mentioned to members of the Dire Committee, a
Vehicle has been offered to this Office to use as a "Fire Prevention" unit, by a local Dealer.
De Groote -Mill Pontiac Buick GMC Ltd. of Norwich has offered at no charge (lie use of a
1995 Sunrunner (trackerl for a period of two years. The specifications and depreciated value
of the vehicle are attached for your further review. However I have taken the liberty of
preparing a budget impact of accepting this generous offer by Degroote-Hill. Further, I ani
pleased to submit this initiative as a cost management proposal.
Vehicle capital cost
n/c
Equipment - logo/lettering
300.00
Licence
80.00
Insurance
450.00
Fuel & oil
900.00
Vehicle repairs & service
400.00
Total
$2130.00
Less: Existing Car Allow.
(1998 budget)
$3630.00
Net: Savings1$
500.00
While there is no guarantee that this represents permanent savings, it is a step in the right
direction. I believe the type of community exposure this vehicle will have will ensure a similar
agreement at the end of this two year term. I have indicated to Mr. De Groote and Mr. Hill that,
subject to Council's approval this vehicle will be cheerfully signed and decaled with community
friendly artwork such as " 5parky says.... ( a caption with a public safety message that will he
changed regularly)."
Since this proposal impacts the current agreement of employment 1 have with the Corporation
with respect to the above annual car allowance, I wish to have our agreement amended with a
letter of intent recognizing that the car allowance is to be renegotiated when upon such time that
a vehicle is not either donated or supplied. I have discussed this with Mr. Morris and lie
suggests that this would be possible.
31
Page 2 of 2
I also respectfully request that in recognition of this demonstrated commitment to continuous
improvement and cost efficiency that the $500.00 removed from the "Fire Prevention- budget
(acct.# 54.05.1.326-41), at the Fire Committee level be returned to it bringing the total ol, that
account back to $3500.00
Delivery of the donated vehicle is anticipated for April - May or as soon as the; vehicle arrives
which is replacing the Sunrunner.
Respectfully,
cc. Councillor G Leachman
w
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titl.d !G./� /� � ' it A.& �i�a/�.�� l
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X.
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TOTAL' TO VE • IAVUCED
17905.00:
Lam • a IMS :TAX
GRAM. TOTAL
!
39
TILLSONBURG FIRE DEPARTMENT__
80 CONCESSION STREET EAST, TILLSONBURG, ONTARIO N413 4Z8 CMF I : K.A. Fuc N
(519) 842-2905 FAx (519) 842-5528 DEPUTY C 1 I Il_ F . R.M. PMISONS
4�D
February 17, 1998
Councillor Gayle Leachman, Chairman,
Tillsonburg Fire Committee,
Tillsonburg, Ontario
REF: 1998 BUDGET
When we submitted and discussed our 1998 budget I indicated that there were no "fat"
or throwaway items in the submission. I simply do not believe in submitting inflated
numbers in order to be able to make the targets by having some items that were not
really needed to throw away. What was submitted is what was needed to operate the
department and maintain service levels.
On the surface the requested 2% or $9000 reduction does not seem onerous from a
total budget of approximately $450,000. 1 would like to point out however, that we do
not control the majority of the budget with the following items making up what I refer to
as discretionary spending (items we may choose to purchase):
1) Fire Prevention
$3000
2) Office equipment
$2500
3) Subsc. & Memberships
$1000
4) Books
$1000
5) Conferences
$2000
6) Cont. Ed. (Admin)
$ 500
7) Cont. Ed. (Firefighters)
$2000
8) Training supplies
$1000
9) Firefighting equip.
$12,000 ( $5460 is for the new aerial truck)
Total
$25,000
Since we cannot cut items such as dispatching fees, heat, light, taxes and snow
removal, we have to cut the $9000 from discretionary spending. Thus, instead of a 2%
40
"PARTNERS 1N PUBLIC SAFETY"
reduction we are really being asked for 36% reduction because it has to come not from
$450,000 but $25,000. This simply cannot be done without a serious reduction in
service and/or compromising operational safety on the emergency ground.
I would like to remind Council that, as pointed out to them at the time, Bill 84, the Fire
Protection and Prevention Act, came into force November 21, 1997. This, among other
things, changed the responsibilities for fire service by mandating a municipality to
provide fire prevention, public education and training in addition to making fire
suppression a mandatory service. Also, the Occupational Health and Safety Act and
Worker's Compensation Acts require us to train and equip our firefighters to a standard
which allows them to do their job safely. To shirk any of the above would, in my
opinion, be poor risk management and expose the Corporation in the event of an
accident or loss.
We do not feel that we can reduce the discretionary spending below what is now in the
budget and are prepared to discuss this with you or the Fire Committee at any time.
We fully understand what is occurring but we have no room left to move.
Re e u Ily,
Ken en,
Fire Chief
4i
FIRE 03/98
DATE
TIME
LOCATION
DESCRIPTION
#
MEN
MAN
HRS.
RESP.
TIME
101
12:11
43 Rolph
Smoke smell
15
15
06
06
22:08
Oxford St.
Car fire
13
13
03
07
08:25
Lisgar Ave.
Car fire
9
9
04
16
06:41
50 Clearview
Fire in dust
collector
16
32
09
18
00:58
5 Lamer Court
Fire in garbage bin
14
14
06
21
21:21
25 Tillson Ave.
Report of smoke
13
13
05
23
02:51
10 Rouse
Alarm malfunction
11
11
10
25
19:09
Consc. & 6'way
Car fire
10
10
05
25
19:55
191 Lisgar
Arson fire in
building
12
12
04
31
13:35
Zellers
Porcelan throne-
arson
7
7
06
Total calls January 1998 10
Total man hours Jan. 1998 136
Total calls January 1997 9
Total man hours Jan. 1997 140
Total calls YTD 98 10
Total calls YTD 97 9
42
FIRE 03198
DATE
TIME
LOCATION
DESCRIPTION
#
MEN
MAN RESP.
HRS. TIME
02
12:16
14 Beckett
Car fire
15
15 06
17
21:27
116 Rolph.
Chimney
17
17 04
Total calls February 1998 2
Total man hours Feb. 1998 33
Total calls February 1997 5
Total man hours Feb. 1997 73
Total calls YTD 98 12
Total calls YTD 97 14
43
P
In addition to regular administrative duties and emergency responses, the following is a
list of activities for the month of January,, 1998.
Jan. 8 Department training
12 Met with Fire Marshal re Otterwood
Inspected Otterwood site
13 Met with the new Chief from Bayham
20 Budget meeting
21 Met with Clerk Administrator & Economic Development Officer re
Master Panning
22 Department training
27 Met with the Fire Committee Chairman
Budget meeting
30 Sold old aerial truck
44
A
i ■ I I =1I VA rfa4:10i
In addition to regular administrative duties and emergency responses, the following is a
list of activities for the month of February 1998.
Feb. 5 Officers meeting
Met with Treasurer re budget
6 Met with Corporate Services
Inspected Otterwood site
11 Prepared Information and Summons for Otterwood
12 Woodstock to get Information sworn
16 Windsor for Fire Code training
17 Met with Fire Committee Chairman re budget and agenda
Oxford County Chiefs meeting - Woodstock
18 Department Head meeting
Met with a citizen previously involved in a car accident.
25 Court re Otterwood Tire
45
FIRE 11197
DEPUTY FIRE CHIEF'S ACTIVITY REPORT
FOR THE MONTHS OF JANUARY & FEBRUARY, 1998.
In addition to regular administrative duties and emergency responses the
following is a list of activities performed by the Deputy Fire Chief:
QeBeral time alloeatioB throe, tout Januarr!
• IBspeetions and reportsBospital &Nursinghome
• ABBY&Budget
• Beviewpreviousyearsstatisties
• CompanyrestrueturiBg
• Promoti0=1 Criteria Afodeftgr
Jan 2 Investigate Arson Fire from New Years Day
Jan 3 TAPP-C in-home Consultation
Jan 5 Fire Committee Meeting
Jan 7 Investigate two separate vehicle fires
TAPP-C consultation
Jan 8 Departmental Training
Jan 12 Council Meeting
Jan 13 Otterwood Tire inspection with a Senoir Supervisor OFM
and Chief Eden
Jan 14 Sonbeam Day Care Centre - fire safety planning
Jan 16 Met with new Firefighter John Lanthier re: Operation
Guidelines
Jan 20 & 23 Maple Lane School Bridges Program"
Jan 21 Elgin fire Prevention Officers Association
Jan 22 Departmental Training
Jan 23 Oxford County Housing Authority - 3buildings
Board of Management Avondale Church
Jan 27 Budget meeting - Fire committee and Treasurer
y T
Jan 28 Met with a potential builder of the Fire Safety House.
a
Y
Jan 29 Prepare 1969 Aerial Truck for Sale and Pick up
Jan 30 Met with property Manager of the 3 Oxford County Housing
Authority.
Gweral time ayocatft tbro00utFebruary
4
• Fire inspections aad reports PublieAssemblyB& ldings Church Bays
4
• TrainiBg
8
• SpeciBcations, quotations, logistics Fire Safety8ouse
0
• ABBuaI Report
0
• CoB&z BgEducatioB OBtario Fire College
Feb 5
Officers Meeting
Feb 6
Budget Meeting - Council
Feb 10
Meeting Board of Management St. Paul's Church
Feb 12
Departmental Training
Feb 12 -14
Policy Development - Portable fire extinguisher
0
Maintenance
Feb 17
St. Mary's Church - Fire Safety Planning
Feb 19
Meeting with Otterville Fire Department
Feb 22 - 26
Certification course "Public Fire and Life Safety Educator"
1
Ontario Fire College, Gravenhurst
2
TILLSONBURG FIRE DEPARTMENT
0
DEPUTY CHIEF'S ACTIVITY REPORT
2
January - February 1998
THIS
MONTHS YEAR
INSPECTIONS RE -INSPECTIONS TOTALS TO DATE
Assembly
4
Assembly
4
8
8
Institutional
0
Institutional
0
0
0
Residential
6
Residential
4
9
9
Business &
Personal
Services
0
Business & Personal
Services
0
0
0
Mercantile
0
Mercantile
1
1
1
Industrial
2
Industrial
0
2
2
TOTAL
11
TOTALS 1
9 1
20 1
20
2
4/
Ir'r i' //<' .
® Federation of Canadian Municipalities
Federation canadienne des municipalites
February 12, 1998
His Worship Mayor Cam McKnight
Town of Tillsonburg
101-200 Broadway
Tillsonburg, Ontario
Councillor Bryon Wilfen N4G 5A7
Richmond Hill, Ontario
president Dear Mayor McKnight:
President
Deputy Mayor Jae Eadie During FCM's annual conference in Ottawa -Carleton last June,
Winnipeg, Manitoba delegates discussed the future role of municipal government and concurred
First vice-Prtsiesthat new "terms of reference" are needed to provide municipal governments
Premier vice-presidident
sufficient autonomy, powers and resources to deal with the increasingly
Maim suppleant Claude Cantin wide range of matters before them. Since then, agreement has been
Quebec (Qu6bec) received from provincial and territorial municipal associations that the
Dcuxieme vice-presidenr
Second vice -President attached resolution should be widely circulated among municipal
governments.
Mayor Leopold Bellivean
Moncton, New Brunswick The municipalorder of government is closest to the people. It sees
Third Vice -President
Troisicme vice-prEsident local needs first hand and is constantly exposed to the pressures of public
expectations. Regrettably, its responsibility to provide good government
Mayor John t.es is often impeded by inadequate or outdated enabling legislation.
Chillisvack, British Columbia
Past President
president sortaut In recent years, there has been increased devolution of duties and
responsibilities from federal and provincial/territorial governments to
Jamesis Knight municipal governments. These changes are often driven by fiscal concerns,
Executive Director
Directeur general without adequate consideration of the inter -governmental relationships
needed to deliver the public services involved. As their range of
responsibilities grows, municipal governments must be better equipped
to deal with demands for public servicos without hindrance or intervention
by other orders of government.
Although FCM supports the recognition of municipal governments
in the Canadian Constitution, we know this cannot happen without
provincial support. The principles involved, however, can be addressed
through provinciallterritorial legislation. Such legislation, acknowledging
municipal roles and responsibilities, would serve as a precursor to formal
recognition under the Constitution.
/2
48
® 24, or Clarence home[, Otta613) 24 Ontario aa/ 5P3
Telephone/TEIEphone: (6l3) 241-5221 • Fu/TelEcopieur: (613) 241-7440
International Office/Bureau intentational:
Telephone/TEIEphone: (613) 241-8484 • Fax/Td6copieur. (613) 241-7117
f.
-2-
The pursuit of local government reform in Canada's provinces and
territories is gaining momentum. The principles of local governance need-
to
eedto be acknowledged so that changes are well founded and sustainable.
The attached model resolution is the result* of a sustained process of
reflection and consultation. A copy _of FCM's policy statement entitled
"Canada: A Community of Communities" is attached to explain further
FCM's position.
I ash that -your Council -review .the -model resolution and, if in
agreement, give it your support;
JE/MR:ler
Encls.
Yours sincerely,
Jae Eadie
President
1 49
MODEL RESOLUTION
NEW TERMS OF REFERENCE FOR MUNICIPAL GOVERNMENT
WHEREAS municipal governments are major public agents for providing services,
programs and facilities to maintain and enhance the quality of life for all Canadians; and
WHEREAS municipal governments require the powers to provide good government and
services to local residents now and in the future;
BE IT RESOLVED that every municipal government will, by way of provincialtterritorial
legislation and eventual amendments to the Canadian constitution,
1. be an order of government,
2. be autonomous,
3. act on every matter within its financial competence that is not expressly
excluded from its responsibility,
4. have adequate powers and financial and legal resources
(a) to ensure good government and services locally,
(b) to meet existing and future community needs,
(c) to apply creative, innovative and entrepreneurial solutions,
(d) which cannot be altered unilaterally by other orders of government,
5. require other orders of government to comply with the municipal
government's validly exercised authority,
6. have access to alternative dispute resolution mechanisms to resolve
harmoniously disputes with other orders of government through out of court
facilities,
7. be accessible, democratic and accountable;
8. have discretion to refuse to take on what were previously responsibilities of
other orders of government, or to agree to take on such responsibilities only
in return for new financial or other resources in relation to these
responsibilities.
50
FEDERATION OF CANADIAN MUNICIPALITIES
1997 POLICY STATEMENT
CANADA: A COMMUNITY OF COMMUNITIES
THE ROLE OF MUNICIPAL INSTITUTIONS, BEING THE GOVERNMENT NEAREST TO
THE PEOPLE, HAS EXPANDED IN RESPONSE TO EVOLVING LOCAL NEEDS. NOW
IS THE TIME TO PERMIT, RATHER THAN CONSTRAIN, MUNICIPAL GOVERNANCE.
Municipal government is the bedrock on which Canadian democracy rests.
Municipal councils are closest to the people and, more and more, are providing the public
services and works that meet citizens' needs. Despite expectations on the part of local
citizens that municipal institutions act as if they constituted a level of govemment, the
Canadian constitution does not recognize municipalities as an order of government. As
a consequence, municipal governments do not have adequate powers or resources to
meet local needs or expectations. This can be resolved, in the short-term, by adjustments
to existing provincial legislation. In the longterm, the role municipal governments already
play in the nation's political and economic spheres will be reflected by recognition, with
entrenchment of municipal powers, in the federal Constitution.
Municipal Status In The Global Community
The position of municipalities in the Canadian federal system is out of step with the
rule of law and principles of law found in the intemational community. The lack of
recognition powers and resources distinguishes Canadian municipalities from their
counterparts in ancient and emerging civilizations. With the shrinking of the global
community, the linking of cities, the rounds of global conferences and the international
reach of the media, the deficiencies in the Canadian system have become starkly exposed.
Throughout history, the cities of the world have been the cornerstone of society.
The international community recognized this pivotal role of municipal government when
convening the Second Global Conference on Human Settlements (Habitat 11) in June of
1996, in Istanbul, Turkey. For the first time in an international forum, municipal
government was strongly represented through formal participation in national delegations.
Also known as the City Summit, Habitat II established an international framework for
building strong cities in the 21'd century by promoting policies that address critical urban
issues and by affirming the need to afford municipal govemment the necessary legal and
financial capacity to resolve pressing human settlement problems. The consensus of
Habitat 11 was that the United Nations and others' objectives for sustainability in human
settlements can only be implemented by municipal governments that have adequate legal
and financial capacities.
51
2
The International Union of Local Authorities (IULA) and the European Economic
Community (EEC) have recognized formally that municipalities must be able to exercise
power in relation to any matter that is not expressly excluded from their competence or
exclusively delegated to another entity. IULA and the EEC- also have recognized formally
that municipal powers must be adequate to meet local needs and not be subject to adverse
intervention by other orders of government.
Although the quality of Canadian municipal government is recognized the world
over, and the participation of Canada's municipal governments in the international
community and the global economy is growing, the laws of the Canadian federal and
provincial governments do not conform with the principles of Habitat II, IULA or the EEC.
Shortcomings of Municipal Government Reform
The pursuit of municipal government reform in Canada's provinces and territories
is gaining serious momentum. Unfortunately, it seems driven by the fiscal concerns of
other orders of government rather than the vision of empowered municipal government.
It is reform by implication or inadvertence rather than by principle. Worse, it gives the
impression of change, which could cause the parties most affected to relax in their pursuit
of principles of local governance.
Local authorities' concerns have been elevated by the widespread acceleration of
federal and provincial/territorial delegation of duties and responsibilities to municipal
governments (e.g., airports, ports, harbours, policing, health, welfare, highways, bridges,
economic development, public transportation, affordable housing, environmental
protection, etc.). The federal government is withdrawing from many hitherto urban policy
and program areas. This has compromised the economic and social stability of many
urban governments. This trend accompanies a rapid provincial devolution of financial
responsibilities. The problem is that, with some exceptions, the withdrawal of other orders
of government from municipal programs and the devolution of financial responsibilities has
occurred without any vision with respect to the cooperation by the orders of government
in the delivery of public services and without an adequate expansion of municipal
government powers, resources and autonomy.
Some provinces have taken steps to adjust their legislative regime to permit local
self government. In January 1995, Alberta enacted the Municipal Govemment Act which
gives municipalities "natural person" powers and broadly enables municipalities to
exercise, in their discretion, a wide range of permissive powers (as opposed to a limited
number of express powers, as found in the legislation of other provinces). The problems
with the Alberta approach are that it does not amount to a fundamental change of the
Alberta Constitution, there is no entrenchment of the municipal legislation (e.g., by way of
an amending process), there is no commitment to consultation prior to future change, and
many powers required provincial approvals.
52
3
In October 1996, Manitoba enacted the Munidpal Government Act The Manitoba
legislation is less empowering than Alberta's. The Manitoba Act does not give municipal
governments "natural person" powers. As a consequence, the Province can participate
more in municipal affairs than in Alberta. Although the Manitoba legislation broadly
enables municipalities to exercise their discretion by a wide range of permissive powers,
the range is narrower in scope than is the case in Alberta.
The Nova Scotia Municipal Legislation Review Committee released a discussion
paper in June 1996 proposing new Munidpal Government Act The proposal would not
`
give municipal governments natural person powers. Instead, it would continue to give
municipalities a limited number of express powers, as opposed to broadly enabling
municipalities to exercise a wide range of permissive powers.
In September 1996, British Columbia executed a "Recognition Protocol" with the
Union of British Columbia Municipalities (UBCM) to recognize municipalities in that
province as an order of government. According to UBCM, however, the Province has
unilaterally eliminated municipal grant guarantees, reduced grants, transferred major
highway responsibilities and closed local courthouses without meaningful prior
consultation with municipalities.
On March 10, 1997 Ontario released a discussion paper outlining a new Munidpal
Act.. The proposed legislation would give municipalities "natural person" powers and
broadly enabling spheres of jurisdiction (e.g., public utilities). within those spheres,
municipal governments could act or exercise powers from a comprehensive "tool kit" (e.g.,
expropriate)
Historical Background
The debate over the need for recognition of the status of municipal governments predates
Confederation. Lord Durham, in his 1839 report, argued in favour of guaranteeing
municipal institutions in the Canadian Constitution. Lord Durham's recommendations were
never embodied in Canada's constitutional law. The Constitution Act, 1867, established
the parameters of current federal and provincial relationships with municipal governments.
Section 92 of the Act set out the exclusive powers of provincial legislatures in 16 areas,
with Section 92(8) giving the legislature of each province exclusive responsibility for
making laws relating to that province's municipal institutions.
Other than in respect of Alberta's Municipal Government Act, the legislation of each
province in relation to municipal institutions differs little from the 1849 Upper Canada
Baldwin Act. The Act first established the role, function and structure of local authorities
in municipalities. Now more than 80°x6 of Canadians live in municipalities. When the
Baldwin Act was adopted, the principal municipal government issues were drunkenness
and profanity, the running of cattle or poultry in public places, itinerant salesmen, the
53
4
repair and maintenance of local roads, and the prevention or abatement of noises and
nuisances. Today, municipalities own and operate waste treatment plants, airports,
telecommunications systems, hydroelectric plants and public transportation. They deal in
everything from social programs to low income housing to toxic and waste remediation.
In short, municipalities provide services never contemplated in 1849. These growing
municipal duties and responsibilities are evolving in the face of legislation and structures
that have not varied from a model anchored to the needs of the mid -1800s.
For years municipal governments have criticized the institutional restrictions on their
decision-making powers and ability to raise revenue. They have worked to simplify the
complex intergovernmental matrix of shared responsibilities and resources in favour of
transparency and accountability. Throughout the country, municipal governments have
tried to find alternatives to the current system which would provide greater autonomy. In
a number of provinces, municipal governments have engaged in exercises aimed at
"disentangling" municipal responsibilities and revenue sources from the provinces.
Through the Federation of Canadian Municipalities and in association with the Canadian
Association of Municipal Administrators (CAMA), municipal governments have argued for
explicit recognition of the essential role of municipal governments in the Canadian federal
system.
In 1991, FCM informed the federal government that the Charlottetown Accord, like
the Meech Lake Accord, was deficient because it failed to acknowledge the existence and
role of municipal governments in Canada's political system. In FCM's 1991 brief to the
Special Joint Committee on a Renewed Canada, FCM advocated a two-pronged approach
to recognition. First, municipalities would negotiate, through their provincial/territorial
associations, a redefinition of their status under provincial law with their respective
provincialAerritorial governments. Second, the Canadian Constitution would be amended
to recognize the existence and role of municipalities of its policies. Though Prime Minister
Pierre Elliot Trudeau agreed in 1978 to consider including municipal recognition in the
Constitution, in 1991, provincial and federal -governments refused to add FCM's proposals
to the already overcrowded constitutional agenda. The Charlottetown Accord was
defeated in a national referendum.
Principles Governing the Future Role of Municipal Government
Canadians want governments to be responsible and efficient and they want to
control their institutions. Canadians rightfully expect all orders of government to cooperate
in the delivery of public services. Unless the role of municipalities in the Canadian political
system is recognized, the quality of our democracy, the efficiency of our public services
and the equitable treatment of taxpayers are all compromised.
The international principles of local self government can be realized in Canada first
by way of alterations to provincial legislation without amending the Canadian Constitution.
The provinces, under the existing Constitution, have the power to expand the jurisdiction
and capacity of municipal institutions, permit greater local autonomy force meaningful
consultation and permit greater innovation. Provincial legislation consistent with the
international principles of local self government will bring the law into conformity with the
54
5
reality of municipal governance. The process will also prepare the public and the
provinces with respect to the most appropriate roles and responsibilities of municipal
governments as we move in the direction of constitutional change. Municipalities will
need the support of the public and the provinces (noting the constitutional amending
formula) in order to have formal recognition, and entrenched powers, under the Canadian
Constitution.
Powers Required to Support the Future Role of Municipal Government
FCM and CAMA have established a joint task force which asserts that good
municipal government, by way of provinciaUterritorial legislation and eventual amendments
to the Canadian Constitution, must have the capacity to:
1. act or exercise legislative and decision-making powers in relation to every matter
that is not expressly excluded from its responsibility;
2. participate in decision-making by other orders of government which has local
implications;
3. have full autonomy to exercise its decision-making powers to meet existing and
future community needs;
4. have adequate financial and legal resources and permissive powers to provide
good government and services locally;
5. have the discretion to respond in a areative, innovative and entrepreneurial manner
to meet existing and future community needs;
6. protect institutional integrity so that one order of government cannot transfigure
unilaterally municipal governments without the express consent of both the
municipal governments and the local electorate, that proposed changes are
necessary and will enhance municipal financial and administrative operations and
the economic and social well-being of the community; and
7. that the next terms of reference for Municipal Government as presented at the
Policy Forum of the FCM/CAMA Task Force on the Future Role of Municipal
Government be referred to all provinaalfterritorial municipal associations for review
within 30 to 45 days of the Annual Conference.
The foregoing powers must be exclusive and not subject to change without an
amending formula and they must be respected by other orders of government.
.b'�
0
Recommendations:
It is recommended that FCM approve this Policy Statement and work with the
Canadian Association of Municipal Administrators, the provincial/territorial municipal
associations and other organizations to:
1. strongly urge the federal government, and through provincial/territorial municipal
associations the provincial/territorial governments, to recognize the need for an
expanded partnership which would include municipal governments as a full partner
in intergovernmental processes;
2. remind the federal government of the effects of its actions on municipal
governments and urge the federal government to recognize and consult FCM as the
vehicle through which municipal government viewpoints are expressed on national
issues;
3. urge the federal government to consult municipal governments directly on federal
policies and programs of local significance;
4. urge the provincial/territorial governments, through the provincial/territorial
municipal associations, to negotiate a redefinition of the status of municipal
governments as requested by provincial/territorial municipal associations, and to
recognize such new arrangements in the provincialiterritorial constitutions;
5. urge the federal and provincial/territorial governments to recognize municipal
government as an order of government in the Constitution of Canada; and
6. urge all Parliamentarians to recognize the essential role municipal governments
play in the governance of Canada and to accept that such recognition is a
prerequisite for the efficient delivery of quality public services and the equitable
treatment of Canadian taxpayers by the federal government.
Adopted at the 1997 FCM Annual Conference
56
Aseoctatlon
f.°` No • • •
.o
644 Ireland Road, Simcoe, Ontario N3Y 4K2
February 27, 1998
David Morris
Clerk Administrator
Town of Tillsonburg
200 Broadway
2nd Floor, Suite 204
Tillsonburg, Ontario N4G 5A7
Dear Mr. Morris:
TOWN OF TiLLSONSURG
ECEIVE
MAR 0 2 1998
FILE #
REFERRED TO
Phone: (519) 426-5000
Fax: (519) 426-5744
As discussed with you by telephone, I am writing to seek permission to sell raffle tickets in
Tillsonburg at the Tobacco and Agricultural Trade Show, April 14 - 16, 1998.
Our Lottery Licence (attached) was secured in Simcoe. The proceeds from this raffle of a "dream
vacation" valued at $8,000, will support people with a developmental disability.
Thank you for your support.
Sincerely,
Linda Newbery
Resource Developer, NACL
cc Rhonda Clarke-Bruyn, Executive Director
Annie Oliver, Past.President
I .5 T
A United Way Member Agency
Gaming Commission
LotteryControl des M 0892Licence5 5
Commission jeux Licence de l
zoew.�o
Licensee (Full name and address including Postal Code)
Titulalre de licence (Nom et adresse compl6te y compris le code postai)
Norfolk Association
644 Ireland Road
SIMCOE, Ontario MY
Type of Lottery Scheme
Genre de bterie
Location/Lieu
Municipality/Municipelit6
for Community Living
U2
Raffle
Township of Norfolk
PORT ROWAN
Specific date(s) of the lottery event(s)
Date(s) spdcifique(s) de la bterie -
Spec'rfic time(s) of the lottery event(s)
Heure(s) spgcifique(s) de la bterie
From/do
TOM
or merchandise or articles at equivalent market value.
June 3, 1998
The licensee must observe all terms and conditions of this
L'organisme autoris6 doit se conformer A toutes les
9:00 pm
modalit6s dont 11 a convenu dans la demande de
The conduct of this lottery scheme is restricted to the dates,
licence. On dolt conduire la lotene selon les dates,
Total value of all prizes in any lottery conducted under this
La valeur totale des prix d'une loterie organisde en vertu
licence not to exceed $ 8 , 000.00 In cash,
de la prdsente licence ne dolt pas exckder $
or merchandise or articles at equivalent market value.
en esp6ces ou une valeur dquivalente en nature.
The licensee must observe all terms and conditions of this
L'organisme autoris6 doit se conformer A toutes les
licence as agreed to in its application.
modalit6s dont 11 a convenu dans la demande de
The conduct of this lottery scheme is restricted to the dates,
licence. On dolt conduire la lotene selon les dates,
hours and limits specified on this licence.
heures et limites qui y sont indiqu6es.
Special Terms and Conditions/Modalit6s spdclales
One Draw of A Raffle Ticket for a Travel Gift Certificate.
Date of Issue/Date de ddlivrance de la licence
Feb. 26/98
Director. Gaming control Act101rec teur, Loi de la r6glementaaon des jeux
Licence Fees/Droits - licence
$ 240.00 $
Licensin Officer/Agent de d6livrance des licences
pa"-� 04, .
Not Transfemble/Non cessible 58
STATION ARTS CENTRE
41 MOM ST. W., MSON&YiG, 00W MG 5K
Tillsonburg Town Council,
Tillsonburg Municipal Office,
200 Broadway Street,
Tillsonburg, Ontario.
Dear Members of the Town Council:
TOWN OF TILLSONSUAG
ECI,:I E
MAR 41998
FILE #
REFERREI) TQ
Feb. 24, 1998.
On behalf of the Tillsonburg District Craft Guild, I would like to ask your permission to sell Break
Open tickets at Covey's Family Restaurant and Motel located on Simcoe Street in Tillsonburg.
The proceeds from sales will help fund the promotion of the Arts in addition to our educational
programs within the community.
Thank you for your consideration. I will look forward to your decision.
VA/th
59
Sincerely,
Station Arts Centre Co -Ordinator.
SUPER 8 MOTEL -TILLSONBURG
92 Simcoe Street • Tillsonburg, Ontario,Canada N4G 2,11 • PHONE: 519-842-7366 • FAX: 519-a42-6176
February 25, 1998
Tillsonburg Town Council
200 Broadway
Tillsonburg, ON
N4G 5A7
RE: NEVADA TICKETS
Dear Council:
Covey Foods '_td, of Tillsonburg is applying to sell Nevada Tickets
at to Lit, establishment. Covey Foods 'std. has been approached to
sell the tickets. We have agreed and do have a place to sell the
tickets.
Since Ely3 i
i
t
Mark S. Covey
Covey Foods Lt
OU
Lik e -q atat4a 8 -
This property is independently owned and operated pursuant to a franchise agreement with SUPER 8 MOTELS, INC.
Gaming 2nd Floor Application to Manage and Conduct
Control 1099 Bay St a Break Open Tlcket Lottery
• Commission Toronto ON MSS 283
Domande de permis pour adminlstrer
o"W" commission 24dtage et conduire une loterie de billets A fendires
des 1099 rue Bay (Form NTL -A)
jeux Toronto ON MSS 283 Identification Nu(Formula NTL -A)
Grou imber GIN}_
i
i
We, the undersigned, as two principal officers of record of (name of organization)
Las soussign6s qui sont deux principaux dirigeants de (nom de I'organisme)
115�nih 1 r4 �; h7>"�c:t r%'ry-{f
(adresse)
apply for a licence to manage and conduct a Break Open Ticket Lottery at the premises municipally known as
font une domande de pormis pour adminbtrer at conduire une loterie de billets A "tres dans les locaux oonnus darts to municiPelit sous les
nom de
and situated in the municipality of ,�n 64
►. ,
et spuds dans to municipalitr3 d /
if a licence is granted, all tickets applied for wiU be sold only at (specify exact location within the above premises ).
Si un penitis est d6livr6, tous les billets demand6s no seront vendus qu'A (spdcifier !'emplacement exact dans les locaux mentionn6s
akjessus) `lll�t ['ti -chis / ' S t)j f 6I' t
1. The specific Charitable of Religious Objects or Purposes to which proceeds are to be donated are described as
Les objectifs spbcifiques vis6S par les organismes de bier: ssance ou religieux at aux quels sont destin6s les rlecettes
peuvent Etre d6crits comma Atant `� Cc9`I�Z�Y►
(date)
(date)
(maximum six month period)
(oenode de six mois au maximum).
7. The total number of units to be sold OL•-; oenc.d for which the application is made shall not exceed
Le nombre total d'unitbs 6 vendre penoa-:.a oe •iooe couvene par la demande n'exckdera pas
�} Units/Unitbs
61 (over)
0640 (0596) (voir au verso)
2. Type of Break Open Tickets to be sold (check one.
Genre de billets A fen6tres qui seront vendus (cocher une case)
Regular Nevada i-- Super N:•vada o% �3�yT%
Junior Nevada —
Nevada Junior `.
Nevada normal t _ Super Nevada —
3. Description of Scheme
Description du jeu
(a) Number of Tickets per box/unit
3
Nombre de billets par boiteluni* _
(b) Price per ticket $ 5
`
$
Prix du billet _
(c) Gross Revenue per unit
1 to SAO
$
Recettes brutes par unite
(d) Total Prizes per unit 1
$
Montant total des prix par unit
(e) Number of winning tickets per unit D /Y1
Nombre de billets gagnants par unitd
-
4. The tickets referred to in this application form are man�;tacwted by (Name of Company)
Les billets dont it est question dans tette demande seront imprim6s par (nom de la compagnie)
and will be purchased from
I
r 4 /L)4
et seront achetes chez
_n
(Nance and Address of Distributor) �Qh ( �r I i
(nom at adresse du distributeur)
5. Price per unit to 3 J �, re . j067' 6 S %)
$
Prix par unit6
6. Ticket sales wiU commence on (date)
and terminate on
at se terminera to
La vente des billets commencera le (date •
(date)
(date)
(maximum six month period)
(oenode de six mois au maximum).
7. The total number of units to be sold OL•-; oenc.d for which the application is made shall not exceed
Le nombre total d'unitbs 6 vendre penoa-:.a oe •iooe couvene par la demande n'exckdera pas
�} Units/Unitbs
61 (over)
0640 (0596) (voir au verso)
Certificate
Attestation
We (name)nn and (name) /
Nous soussign6s (nom) I /i Ani �n l7�)r,d f, of (nom) 6621-D1 (/J1�3719,
of(organizatlon) ✓
de (organisme) 1/5en
of (municipa(iy) of the County of
de (municipafitdi 1 Lin br du comtd d (mak 7fi�U
jointly and severally. hereby certify that:
attestons collectivement et individueltement quo
(1) We have knowledge of the matter herein set out,
Nous aeons prix Connaissance des points sp4citi4s darts les pr4sentes,
(2) We have read over this application.
Nous avons lu la prilisente demande,
(3)All facts stated and information fumished herein are true and correct,
Taus les faits indiquAs et les renseignements foumis dans les prAsentes sont vdddques et exacts,
(4) We are the holders of the offices with descriptive title as set out and appearing under our respective signatures below.
Nous assumons les functions correspondant aux titres s0cifi4s sous nos signatures respectives ci-dessous.
(S) We understand that it a licence is granted. Break Open Tickets may not be sold outside of the premises entered on the application and
specified in the licence.
Nous comprenons quo si un permis est accord4, les billets 6 tenblres ne pourront 4tre vendus quo dans les locaux inscrits sur la
demande et spddfids sur le perosis.
(6) We have read, and have in our possession, and agree to comply with, a statement of the Terms and Conditions under which the Break
Open Ticket licence is issued.
Nous avons lu 1'expos6 des conditions de d6livrance du permis de loterie de billets A fen6tres. nous le gardons on notre possession at
nous observerons lesdites conditions,
(7) We understand that this licence shall be valid during its effective period only so long as the terms and conditions to which such licence
is subject have been complied with and that a breach of a term or condition may cause the licence to become null and void.
Nous eompmnons bien que le permis ne sera vabde pendant la pdriode qu'il eouvrim quo dans la mesure oO ses conditions seront
respect4es et que toute violation de ses conditions I'annulera
Principal Officer
Principal d' 'geant
I Principal Officer
I Principal dirigeant
Signature
ell
Signature
/d a
�l /4 A)15 tt-TG V A -Q 4)G
Name to full/Nom au complet
i
I �
—7 C4-
Title/Titre
3 C:) 64t-
Address/Adresse
iv s
Bus. Phone/T61. off.
c1 i
Date/Data
% (
�✓ ' /'.'
Witness (sign)
Signature du t6moin
�i� �� ` i
62
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street
Toronto ON M5G 2E5
(416) 585-7000
February 16, 1998
Dear Heads of Council
Ministere des
Affaires municipales
et du Logement
Bureau du ministre
Ontario
777 rue Bay
Toronto ON M5G 2E5
(416) 585-7000
I am writing to inform you that in recognition of the fact that on January 1, 1998,
municipalities assumed the provincial share of fimding for social housing, they will now
be given increased opportunities to participate in the decision-making of local housing
authority a HA) boards.
As you kaow, LHA's are responsible for the. management of public housing projects
across the province. They are managed by boards of directors made up of volunteer
members from local communities. The boards are agents of the Ontario Housing
Corporation (OHC), reporting to and receiving fimding and direction through the OHC.
board.
In current practice, municipalities appoint one-fifth of the members on an LHA board,
with the remaining appointments divided federally and provincially. But as we move
towards tiransferring full administrative responsibility of social housing, and as vacancies
occur on LHA boards, nominations which would have previously been made by the
province will be made by municipalities. This will allow municipalities an increasingly
important role in the day -today management of the public housing stock.
If there is a vacancy on an LHA board in your municipality, ministry staff will contact
your municipality directly to request that younominate candidates as soon as possible.
Candidates for membership are rm4mmeuded by me to Cabinet and appointed by Order -
in -Council.
Since all billing for social housing is through upper -tier and separated mimieipali"A
these municipalities will be given the nominations to LHA boards. If one LHA manages
public housing units for both an upper -tier municipality and a separated municipality, the
distribution of municipal positions on the LHA's board will be based on the portion of the
total social housing bill paid by each municipality. Any current municipal nominations
on an LHA board will continue to be given to the municipality that had them originally.
/2
63
-2 -
In northern areas of the province, where an upper -tier government does not exist and
where an area services board is. yet to. be established, provincial nominations will be
distributed, one per municipality, beginning with the municipality that is being billed the
highest amount. Once an upper -tier onion is established, the previous municipal
nominations will be given to the new upper -tier organization.
This transfer of provincial nominations is an interim measure until social housing
programs have been reformed and municipalities are able to assume full administrative
responsibility. The province'and its agencies remain fully committed to municipal
involvement throughout the transition period, and municipalities are strongly represented
on the new Social Housing Committee and working groups on social housing reform.
Three municipal members will also be appointed shortly to the OHC board of directors so
that municipalities can participate in the decision-making at a corporate level. The
ministry is working with the Association of Municipalities of Ontario to choose.these
appointees and will announce the appointments publicly when they are made.
If you or your staff have any questions regarding the nomination of members for local
housing authority boards, please call Alfredo Bartucci, Agency and Branch Services,
OHC Support Branch, at (416) 585-6171.
Sincerely,
Al Leach
Minister
64
Association of
JA P Municipalities
tr of Ontario OFFICE OF THE PRESIDENT
TV
February 18 1998
To the Head and Members of Council: FILE #
REFERRED TO
RE: CLEARING THE AIR ABOUT THE VILLAGE OF BL DISTRICT
OF MUSKOKA RESOLUTIONS
The Association has been receiving numerous enquiries about resolutions that have recently been
circulated by the Village of Blyth and the District of Muskoka, expressing concerns about the
Association and its operations.. To clear the air, here is the background and current status on both of
those issues.
The Village of Blyth Resolution
In 1997, the Village of Blyth sought support for a resolution asking that the cost of education be
removed form the commercial and industrial property tax base. This resolution was endorsed by
hundreds of municipalities and the delegates at the 1997 AMO Conference. Because the Association
was still trying to get the Province to live up to its promise of revenue neutrality regarding Who Does
What, a decision was taken by AMO last fall not to pursue the issue raised in the Blyth resolution until
the Association had had an opportunity to address the outstanding WDW issues.
While we are still working on those issues, the Association's Board of Directors reaffirmed its strong
support for the Blyth resolution at its February 5 h meeting, and will be pushing for the removal of
education from the property tax base as part of its pre -budget presentation to the Province later this
week. The Association has expressed its appreciation to Blyth for their efforts regarding this issue, and
will continue to push for the complete removal of education costs from the property tax base without
a corresponding increase in the percentage of social service costs borne at the municipal level.
The District of Muskoka Resolution
The District of Muskoka Resolution, which has recently been circulated to all municipalities in the
Province, questions AMO's ability to negotiate with the Province on behalf of the sector. The District
of Muskoka, because it benefitted so greatly from the removal of education costs from the residential
property tax base, was one of only three areas of the Province that was a net winner financially as a
result of the Province's Megaweek announcements in January, 1997. The alternative proposals put
forward by the municipal members of the Who Does What Transition Teams, with AMO's support,
would also have left Muskoka District taxpayers in a `win' situation. Unfortunately, the reforms
announced by the Province on May 1, 1997, which included a number of significant changes from the
proposals put forward by the municipal sector, left Muskoka District municipalities to deal with
Provincial downloading similar to that being experienced by other municipalities across the province.
393 University Ave., Suite 1701 Toronto, ON M5G 1E6 65
tel: (416) 971-9856 • fax: (416) 971-6191 • email: amo®amo.municom.com
Head and members Date
of Council Page 212
While AMO regrets that the final WDW outcome means that Muskoka municipalities are bearing a
heavier financial burden than they were after Megaweek, the following points need to be made:
The basic premise of AMO's discussions with the Province regarding WDW, was that
municipalities would rather have some portion of education costs stay on the property tax base
rather than take on much higher social service costs. This premise was supported by resolutions
received from hundreds of municipalities following Megaweek.
The proposals put forward by the Transition Teams would still have left the Muskoka
municipalities as net financial winners. It was the Province's decision to reject fundamental
aspects of the Transition Team's final proposal that resulted in the Muskoka municipalities
being less well-off than they were previously.
While the preamble to Muskoka's resolution refers to AMO's WDW negotiations with the
Province, there never were any such negotiations, because AMO was never empowered to
negotiate on behalf of the sector. If AMO had been empowered to truly negotiate with the
Province, the result would likely have been much more favourable for municipalities.
Over the past year, a number of municipalities have been critical of the Association for not taking a
stronger stance regarding Provincial initiatives. On February 61, the AMO membership approved some
significant changes to the Association's structure and operations - changes which should enable AMO
to respond more quickly and decisively to Provincial actions. One of the key changes approved by the
membership was to give the Association the clear authority to negotiate with the Province on
municipalities' behalf. Let me assure you that this will only be done after consulting extensively with
AMO's membership, and that the Association is working hard to find ways to improve communication
with its members to enable this type of consultation to take place.
Like any good organization, AMO is constantly looking for ways to improve its performance, and I
have no doubt that the changes approved on February & will produce positive results. On behalf of the
Association, I would therefore ask that you support our efforts to deal more effectively with the
Province, and not endorse the District of Muskoka's resolution.
Should you have any questions about the above, please contact Doug Raven, AMO's Executive
Director, at (416) 971-9856, ext. 306.
Yours truly,
Michael Power
me!
Ministry of the
Solicitor General and
Correctional Services
Office of the
Deputy Minister
25 Grosvenor St
11 th Floor
Toronto ON M7A 1 Y6
Telephone (416) 326-5060
Facsimile (416) 327-0469
FEB 2 4 1998
Mr. David C. Morris, AMCT
Clerk — Administrator
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg ON N4G 5A7
Dear Mr. Morris:
Ministbre du •
Solliciteur 96n6ral et des n a v a
Services correctionnels nV
Bureau du
sous-ministre
25 rue Grosvenor
11 • dtage
Toronto ON M7A 1 Y6
Tdl6phons (416) 326-5060
T616copleur (416) 327-0469
TOWN OF T1LL$0NnURo
ECEIVE
MAR 3 1998
FILE #
REFERRED TO
On behalf of the Honourable Robert W. Runciman, the Solicitor General and Minister of
Correctional Services, I am pleased to advise you that approval has been granted to proceed with
your request for an Ontario Provincial Police (OPP) police services costing proposal for the town
of Tillsonburg. The police service -costing process will be conducted in accordance with the
Ministry approved protocol. The specific recommendations set out in the council resolution,
which was provided to this ministry as part of your costing request, would best be discussed with
the OPP to ensure that no conflict exists between you resolution and the approved protocol.
Notification has also been given to the OPP through a copy of this correspondence and I am sure
that the municipal policing section will contact you in the near future.
Please feel free to contact my Special Assistant, Policing, John Periversoff, at 416-314-3368,
should you have any questions.
Sincerely,
riwo n Millard
eputy Solicitor General and
Deputy Minister of Correctional Services
cc Commissioner Thomas O'Grady
Ontario Provincial Police
Mr. Fred Peters
Assistant Deputy Minister - Policing Services Division 7
6
•- -MUNICIPALITY OF BAYHAm
P.O. Box 160
Straffordville, Ontario NOJ 1Y0
telephone (519) 866-5521 • fax (519) 866-3884
February 26, 1998
Town of Tillsonburg
Public Services Department
20. Spruce Street
Tillsonburg, Ontario
-N4G 4Y5
TOWN OF TILLSONSURd
E C E I V E
MAR 31998
FILE #
REFERRED TO
Attention: Mark Cowan, "CT(A), Director of Public Services
Dear Mr. Cowan:
Re: Reconstruction ofBayham Drive
As requested in your letter of February 9, 1998, Council considered the proposal to
complete Phases 2 and 3, based on a 50150 cost sharing, for the reconstruction of Bayham.
Drive as proposed by Cyril J. Demeyere. In response, Council passed the following
resolution at their regular meeting held February 19, 1998:
"THAT the correspondence, dated February 9, 1998 from the Town of
Tillsonburg, regarding reconstruction of Bayham Drive be received;
AND THAT consideration be given during the 1998 Budget deliberations."
Disposition: Motion Carried Unanimously
Further, since the residents of the Municipality of Bayham are satisfied with a gravel
surface on Bayham Drive, Council would like to negotiate an alternative cost sharing
arrangement for the completion of Phase 2 and 3 of the proposed work. Consideration
could be given to apportioning costs based on assessment of property adjacent to Bayham
Drive. Council is willing like to meet with Town Council to discuss various options.
Recent discussions with David Morris, Clerk Administrator and Mayor McKnight suggest
that Town Council would. like to meet and discuss other matters as well. I will contact
Mr. Morris with some possible meeting dates in the near future.
Yours very truly,
Lynn S. Buchner, CGA, AMC. T(A)
Administrator Treasurer
cc: David. -Morris, C1erk.Administrator, Town of Tillsonburg
File L.4.7
98074
•
W •
March 2, 1998
The Corporation of the
County of Oxford
Department of Corporate Services and Libraries
P.O. Box 397, Court House
Woodstock, Ontario N4S 7Y3
phone (519) 539-1271
fax (519) 537-3024
Mr. David C. Morris
Clerk -Administrator
Town of Tillsonburg
Town Centre Mall
200 Broadway Street, 2nd Floor
Tillsonburg ON N4G 5A7
Dear Mr. Morris:
TOWN OF TILLSOWM 1q6
E C r- � V
MAR 3 1996
FILE #
REFERRED TO
We are pleased to inform you that the project proposed by the County of Oxford,
titled County of Oxford Integrated Network (COIN), has been approved for
assistance under the Province of Ontario's Telecommunications Access Partnerships
(TAP). This approval is subject to successful negotiation of a project contract
between the Ministry of Economic Development, Trade and Tourism, and the project
partners, presently underway.
We would like to thank you for your participation in the preparation of the TAP
proposal, and for the support you have offered as in-kind contributions to the success
of the COIN project.
We also invite you, or a person whom you designate, to sit on the COIN steering
committee. We look forward to your on-going support of this important project, and
to working with you to realize the benefits of a high speed network available
throughout Oxford County, allowing us access to the Information Highway.
Sincerely,
Mare Brown
Director, Corporate Services and Library
• 'I
o�
6al�uei,� UJOA
W11343111#31zi
W
3A1333
DUMN; 0-11111 :�O NMOI
m
To /Town of T111sonborg From THE TRILLIUM 03/04/96 9:14pm p. 1 of 3
TO.CITYGL.EVQI
Number of pages including this one
S
Pti-i.. C�.:ivClLLoe.S
TheTripium Foundation —4S Charles Street Eur Fifth Rom ToronMOntario M4Y IS2
Telephone (Voice $ TI -Y) 416.963.4927 1.800.263.2887 Fax. 416.963.8781
f_rnad: caring@trilliumfoundapon.org
Web Site hctpJ/www.trilliumfmMdation.org
To /fawn of Tlllsonbutq From THE TRILLIUM 03/04/98 9:14pm
News Release
DQ YOU LIVE IN A "CARING COMMUNITY"?
ENTRIES OPEN FOR
PRESTIGIOUS PROVINCIAL AWARD
TORONTO (February 23, 1998) — The search for
p. 2 of 3
Ontario's outstanding communities stars today as the Vl r_s,-
Trillium Foundation launches its 1998 Caring Communities Award. The award is the first of its
kind in Canada and recognizes communities that have worked together to achieve exceptional
improvements in their quality of life.
"We're searching for collaborative and creative communities whose stories will inspire others,"
says Julie White, Executive Director of the Trillium Foundation. "This award is an excellent
opportunity to learn from great examples, with the potential of unifying and strengthening
other communities along the way."
The award acknowledges communities as a whole — not organizations or individuals — for
their achievements in making their collective home a better place to live. Communities may be
defined by geography, such as a neighbourhood or town, or by shared goals and experiences.
Their common theme: an ability to bring people together to get things done.
"When Caring Communities face a challenge, they tackle it," says Pauline Couture, chair of the
Caring Communities Award Advisory Board. 'They don't wait for someone to present a
solution, they take matters into their own hands. In a Caring Community people from all
sectors come together, and find the resources they need."
More than 165 communities applied for the award in 1997, its inaugural year.
In October, five winners were chosen from a short list of 26 finalists and honoured at a
ceremony in Toronto. Last year's award winners: Cornwall, the County Park neighbourhood in
Thunder Bay, the community of Ear Falls in northwestern Ontario, Waterloo Region, and the
West Bay First Nation on Manitoulin Island. .
Ear Falls, for example, suffered a devastating blow when its chief employer closed in 1986. The
community's volunteers were quick to react They worked closely with business, government
and local organizations to create a new community plan. Soon they were sponsoring events,
such as a Shop Local campaign, and even began running their provincial park. As their network
grew to include other communities, Ear Falls began working with neighbouring First Nations to
help youth finish high school. That's when they caught the attention of Avenor Inc. The
company was so impressed with the community s spirit and activism that they decided to open
their new sawmill in Ear Falls.
"For those of us who have experienced the ups and.downs of a single industry town, it is
amazing to witness the rebirth of our community through the sawmill;' says Gloria Williamson
of Ear Falls 2000. .._/2
!L
The TNllium Foundation f 4a Fondation Trillium
45 Charles Street East, Fif , Floor-Tmmnta. Ontario MY IS2 Telephone: 416-963-4927 Toll-free: 1.800-263.2887
Faa: 416-963-8781 emav;. trillium Qweh-net Intern.,::http;//www.trilllumfauodatlan.or; ,
To /Town of Tillsonbarq From THE TRILLIUM 03/04/98 9:14pm p. 3 of 3
ME
Cniteria and Selection
The Caring Communities Award is open to all self -defined communities in Ontario. However.
it is not open to individual organizations or single projects. Caring Community applications are
judged on the following criteria:
• significant and specific community achievements
• creative and sustainable use of resources
• recognition and involvement of diverse interests in community decision-making
• potential to teach and inspire others
Applications for this year's award must be post -marked no later than Friday, April 24. 1998. A
15 -member advisory board, which includes representatives from last year's award winners, will
review all applications. Working with the board of the Trillium Foundation, the advisory board
will select a group of up to 25 finalists which will be announced in July.
Award Winners
Up to five Caring Communities Award winners will be announced at an awards celebration in
Toronto in October, 1998. In addition to a $20,000 grant, award-winning communities will
receive:
communications tools and a Speaker's Bureau to help them share their successes with
others
funds to participate in a two-day conference, Building Comrn unity Capacity: Learnir
Our Wft Into the Futurewhich will bring together communities from across the
province to share their expertise
assistance from the Trillium Foundation to apply for project grants and/or computer and
Internet access
The Trillium Founda dan
The Caring Communities Award is a program of the Trillium Foundation, Ontario's largest
charitable foundation. Trillium works with others to make strategic investments to build
healthy, sustainable and carting communities.
Trillium was founded in 1982 as an arm's length agency of the provincial government and is
funded through proceeds from the Ontario Lottery Corporation. The foundation disbursed
more than $15 million to approximately 400 organizations across Ontario in 1996197.
-30-
For more information on how your community can apply, contact:
The Trillium Foundation at 1-800-263-2887 or visit their web site at
www.trilliumfoundation.org.
73
r•19FirF-m . - r . - , r , • • r r - -
TO,PM OF TILLSOWWPG 90hAPPLICATION FOR ZQbJE CHANGE
ECEIN' E in the
low U TO_ WN OF TII i SONSR ,
4 15513
0 09dway, 2nd FI., Town Centre Mall, Tillsonburg N4G 5A7 Telephone: (519) 842-6428
FIL�te ��_------�—
HE DiiE FAFeh- FILE: ZON. 7-255 -Steve Aguston
Purpose and Effect of the Proposed Zoning By -Law Amendment
The Council of the Town of Tillsonburg is considering an application for Zone Change from
'General Industrial (M2)' to Special'Highway Commercial (C2 -Special)' to permit a range of
Highway Commercial uses (as per Schedule "A", attached) including a dwelling unit in the
upper poriiun of a non-resicential building.
The subject property is located on the east side of Tillson Avenue, lying between Frances
Street and Lindsay Street, comprising Lot 264, Plan 500, in the Town of Tillsonburg, municipally
known as 266 Tillson Avenue.
Public Meeting
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed
zoning by-law amendment on:
Date: Monday, March 23, 1998
Time: 7:30 p.m.
Place: Municipal Offices, 200 Broadway, 2nd Floor
Town Centre Mall, Tillsonburg
Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we
would welcome your comments or suggestions either in writing or presented in person at the
meeting.
Other Planning Act Applications - None
Please be advised that Council may approve, modify or refuse the requested zone change at
the meeting. If you do not attend or are not represented at the meeting, Council may proceed
and may not advise you of any proposed modifications. If a by-law is approved, notice of
passing of the by-law will be mailed or published in a local newspaper.
If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect
of the proposing zoning by-law does not make oral submissions at a public meeting or make
written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted,
the Ontario Municipal Board may dismiss all or part of the appeal.
Additional information relating to the proposed zoning by-law amendment will be available for
inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of
Oxford Planning Department Office, Woodstock. If you have any questions regarding the
above -noted application, please contact Michael Barrett, Planner, of the Planning Department.
Your truly,
/\
/wr M. R. Bragg, BA, MP
Att. Director of Public all Planning
County of Oxford
Department of Planning & Development
415 Hunter Street, Court House
P.O. Box 397, Woodstock, On N4S 7Y3
Telephone: 519-539-1271 Zenith: 72050
i4
v
U-1
schadule "A"
Notwithstanding any provisions of By—Law Number 1991 t0 the
contrary, no person shall within any deal Zone use any lot,
or erect, alter or use any building or structure for any
purpose except the following: "
an animal hospital;
an antique shop;
an automobile service station;
a bank or financial Institution;
a brewers' retail outlet;
a barber shop or a beauty parlour;
a builder's supply shop;
a business or professional office;
a car wash establishment;
a church;
a convenience store with a maximum gross floor area of 186
sq. m (2002 sq. ft);
a delicatessen or butcher shop;
a dry cleaner's distribution station;
a drycieaning establishment;
an eating establishment
• drive-in theatre
a
banquet hall
• comes trial school
a farm Imlement dealer;
a farm produce retail outlet;
a furniture store:
a hotel or motel
a motor vehicle sales establishment;
a parking lot;
a printing shop;
a public garage;
a public use In accordance with the provisions of Section
5.19 hereof;
a real estate office;
a retail nursery;
a shoe repair shop;
a sporting goods and power equipment sales and services
establishment;
a tanning studio;
a taxi stand or station;
a lire sales astabllshment;
an undertaking establishment; and
a video rental store.
a dvallins unit in the upper poreicn of a non. residential building
TV
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Application for Zone Change ZON 7-255
NOTE tNm mnor A aur suavav
HIS
-7/w Corporation 0/1L
�• N COUNTY OF OXFORD
DEPARTMENT OF PLANNING AND DEVELOPMENT
P. O. Box 397, Court House, Woodstock ON N4S 7Y3
tRs
OUR FILE: A-02/98
MEMORANDUM
Fax: (519) 537-3024
(519) 539-1271
Annex (519) 539-0930
To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment
From: Michael Barrett, Oxford County Planning Department
Re: Planning Comments on Application for Minor Variance A-02198
Date: March 5, 1998
BACKGROUND
Owner/Applicant:
Edwin E. McLaughlin
Agent:
Kim Husted
Location:
216 Tillson Avenue
Official Plan:
Low Density Residential
Zoning By-law:
General Industrial (M2)
Adjacent Uses:
Single -detached dwellings (north & east), Lane (east), Ontario Hydro
Transmission Yard (south) and industrial warehouse (west)
Proposal: The applicant proposes to construct a 12.2 m (40 ft.) by 15.2 m (50 ft.)
addition on the side of an existing industrial building, which is presently
occupied by "Rick's Carpet".
Requested Relief: 1) Relief from section 15.2.2.4, Front Yard, to reduce the front yard from
the required 15 m (49.2 ft.) to 6.6 m (21.7 ft.);
2) Relief from section 15.2.2.6, Interior Side Yard, to reduce the interior
side yard from the required 9 m (29.5 ft.) to 2.7 m (9 ft.);
3) Relief from section 5.17.1, Parking Area Requirements, to reduce the
number of parking spots the required 14 spots to 12 spots;
4) Relief from section 5.17.8, Parking Area Location on Lot, to reduce
the separation requirement between visitor parking spots and the
streetline from the minimum 1 m (3.3 ft.) to 0 m (0 ft.).
COMMENTS
Intent and Purpose The subject property is designated for low density residential purposes in
of the Official Plan: the Official Plan while the property is presently zoned for industrial
purposes in the Town Zoning By-law. Therefore, it is intended that this
property will be used for residential purposes in the future but it currently
can be used for industrial purposes.
The Official Plan contains a number of policies which the Committee of
Adjustment shall take into account in reviewing the desirability of minor
variances. These policies state that the Committee consider whether
there are any constraints and/or restrictions to meeting the requirements
of the zoning by-law due to the physical or inherent conditions of the site
or whether alternative designs which would be in conformity with the
zoning by-law are clearly not feasible or appropriate.
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A-02198
Page 2
Intent and Purpose The purpose of the front yard provision in an Industrial Zone is
of Zoning By -Law: to provide adequate separation from vehicular traffic, to provide similar
setbacks to other buildings along the same side of the street and to
provide area for visitor parking.
The front yard of the existing building is already deficient but is legal non-
conforming. The proposed addition is to set back an additional 2.7 m (9.1
ft.) from the existing building which will ensure it is in line with the
neighbouring dwelling- to the north.
The applicant has requested that the parking area location on lot be
changed to permit visitor parking spaces to be located directly adjacent to
the road allowance, which is a County road. Although Tillson Avenue
does have a shoulder lane which provides a buffer between the lanes of
travelling vehicles and the property, the addition could be reduced in size
in order that the front yard is increased by an additional 1 m (3.3 ft.) to
ensure that the required separation between the parking spots and the
streetline is provided. In discussion with the Oxford County Director of
Public Works, he indicated that he would prefer the parking be located at
the rear of the property off the lane.
The interior side yard provision in an industrial zone is intended to provide
adequate separation between adjacent properties for noise, vibration and
emissions. In addition, the interior side yard is intended to provide area
for drainage, access to the rear yard and maintenance of the structure. In
this instance, the property abuts an existing single -detached residence.
Based on the fact that the addition is to be used for warehousing, it is the
opinion of this Department that the variance can be supported. However,
we would recommend that the approval be conditional upon no window or
door openings being permitted along the north side of the addition and
that the existing privacy fence be maintained.
The applicant has requested to reduce the number of parking spaces on
the subject property from 14 to 12. It is the opinion of this Department that
a reduction in the number of spaces can be supported based on the fact
that the addition will be used for warehousing and the demand for parking
will not increase significantly by the addition.
Other: The site plan is also deficient in terms of two other provisions of the
Tillsonburg Zoning By-law. The By-law stipulates that a 4 m (13.1 ft.) by
14 m (45.9 ft.) loading space be provided on the subject property. The
existing site plan shows a loading space with a size of 2.4 m (8 ft.) by 14.9
m (49 ft.) that is located between the proposed addition and three parking
spots.
The size and location of this loading space are not appropriate as it would
be very difficult for delivery vehicles to access this location. It is our
understanding that the applicant currently uses the lane as a loading area
for a loading door which is located on the east side of the existing building
directly adjacent to the lane.
A-02198
Page 3
The Zoning By-law also stipulates that only two access points to the road
are permitted with a maximum width for each access of 9 m (29.5 ft.). The
site plan currently shows that the entire frontage will be used for access.
Summary: It is the opinion of this Department that the applicant should meet with
Town and County staff to explore alternative designs which would ensure
compliance with more provisions of the Zoning By-law which may reduce
the impact of the proposal on surrounding properties and traffic flow along
Tillson Avenue.
A reduction in the size of the proposed addition would permit the applicant
to comply with more provisions of the Zoning By-law. If the applicant
reduced the size of the proposed addition to 12.2 m (40 ft.) by 12.6 m
(41.5 ft.) with a size of 154 m2 (1659 ft.2), he would be able to provide the
required separation between the parking spaces and the streetline as well
as the required size for the loading space.
Recommendation: That the Tillsonburg Committee of Adjustment defer application A-02/98
for 216 Tillson Avenue, for the following reason:
1) To permit the applicant to modify the design of the proposed
addition to ensure compliance with more provisions in the
Tillsonburg Zoning By-law.
CANADIAN COMMERCIFL 855 P02 MAR 06 198 12:58
AGREEMENT UE PURCHASE AND SALE
.� offers to buy from
KIRCHASER investments i , �,gh vendor's
VEMM The f the "town o T� the following
Canadian Comore c•
AGENT, { ,s Agent
(prenchoser's Agent) Yendor
jigwnt 1,,SndS in the
zOttTY: fronting on the ...side of Broadwe Street known mwnicipalty � tiediZe tsB» more or leas by a depth
Town of 'rillSolait��� having a frontage of .See Att�C
Of c� Attached Schedale "B" mare or less and descrbed as:
on Scbedule "B" which shall be determined by survey prior to closi>�g
The lands shown
1l contain approximately 112 of frontage and 180 deep being approximately
20,160 s4feet.
P square feet
AT 7'lffi R1RCMSE I'liiC.'E OR - Q�. /�
------------
------ -- wrrww($Can &270a080, -ft
Iwo i Th
on the following torius: 000.00
l , purchaser submits as recited below „Five Thowsand Dt►11$rs- - - - - - - n completion or other
by choquc payable to Canadian Commercial Realty Inc. "In Trust" as a deposit to be held'*W Taut'' peszdi 8 omP
termination of this Agmenmt and to be credited towards the Purchase price °n completion►-'
2a. Purchaser agrees to s pay the balance of the Purchase Price, in cash or by certifted cbeque, subject to
adjustment, to the Vendor on closing.
Schedules " A'' -Purchasers Conditions -attached hereto shall form a part of this Agreement of
Purchase and Sale.
Schedule "'W, - Site plana - attached hereto shall form a part of this Agreement of Purchase and Sate,
price except those listed hereunder. N A and
3, purchaser and Vendor agree that all existing fiutwrea are included is the purchase Fri Ft
that the following chattels are indudod in the pwchasc Pic=
Mal'Ci1 _
4. purcbawr agrees that this Offcr "l be irrevocable by b M wail 11:59 p m. 'm tbr, �—�' °f 19 9 &, afLcr
-
wbich time, if not accepted. this Offer sha11 be UWl and
Vold and the deposit shall be returned to Aacltaser without inherent or
deduction. _
S. This Ag�mcati� doll
Schedule ` Aon '' but no later than the 1 - day of � August 199 8 . urea
COl1ltal« v ideas provided as follows:
coMpletion, vacant possession of the property shall be given to Pu mbaset pr
6, purcha9cr shall be allowed 15 days prior to the ctosiutg of this�t �s� moa the chat t9 prethe
serve
:07J
> at his own expense. to satisfy himself Hatt them at+e no ountandnn8 n8 IDmereaal may be lawfully contiau�, and tW the principal building may be insured against risk of fire.
7. Provided that the title to ft property is good and ft+ee from all eacumbraaces except for any minor easements to public utilities
ruxiu. for the supply of domestic utility sere to the property. If within the time allowed for exansiWAS the title any valid
objection to title, or to any outstanding work order.or to the feet the said pmseat use may not lawfully be continued. or that the
pdacipal building may not be ipstued against risk of fire is made in writing to Venda and which Vendor is unable or unwillitrg
rer�ack or satisfy WA which Purchaser will not waive, this Amt, notwithstanding any intermediate acts or
to remove, _
negotiations in respect of such objections. shall be at an � all MOA1e5 ��Ore paid shall be returned without interest or
by
deduction end vendor and Vendoes Aged shall trot be liable for arty pumbas rsts or �sshalshall b ve 0 to any conclusiveely deemed to baWid objection re accepted
such day and except for any objection going to the root of the title,
Vendor's title to the property. - - -
am -on
• of s ty " tw the futm
spore that tbM i s no co10tdidM e�tpt�.� IMP"
---
representation or rwairarnty_�ad �whem in this
9 • Vanda end pwaosec etty by jus or will be la as may be specifically
tM� u$e of the 1 'oP
of title m rho pmTi�y a'tch
agreement. or other evid+ea sketch or
eduction of my title decd. abstract, sur►ey eswby � �, he will deliver �►y suow�d
chw Shall as call for the pr . Vendor s . � ' '� es possible and Fin to the rant day Q. control of Vendor. to be 40=e by the ptuchascr on
as aye ip the P°5�uon °r saessioa or wttltia his o of char hold � � via solicitor's personal
Of t P y to heS po the
that a fe of sort use �* gable farm � to �9isw`�` �` n
sY In the curse au oampleUon, (ifcharge®t
aQg u�G t iA ltv fod� i ge a cessation ac before c °" the UMV, to the
av l & CIO3W f01* 'Oo p(ovided ha e reV* dW the di
itod, to Obtain
11409,
is �out of tiIDe ooh a 3401% ae� �n°'Va
GafiQ � 000. �� � t to � �°�6
•$ t�s0 payer"
' CANADIAN COMMERCIAL 855 P03 MAR 06 198 12:59
1 I. All WWnp on the property► and all other tbings being shall be and remain void comyledo�a at the tisk of the Vendor, Pending eatrtylctim Vendor
shall hold all insurance policies. if any. and the pro= frost for the patties as their iw4mt ony appear and in the event of substantial dao age.
puyehasa may either terminate this Agrecmcat and have all mouiex theretoffore paid returned without interest or deduction or else take the proceeds of any
mantes � ccm plcta the pmhase.
12. Provided that this Agreement shall be effective to create an interest in clic property only if *a subdivision control provisions of Tbc Pliuming Act arc morphed
with by Vendor on or before completion and Vcador baeby covenants to proceed diligently at bus ecpcase to obtain any necessary consent on or before
compli:don.
13. P rchasea shall be credited towards the Purchase Prig with the wnoaat, if a7�seyy, wbleh It shall be necessary for Purchwer to pay to the Kudsw of National
Revcmw in order to snarly P rchasn's liabilityin respect of tax Qay&We Veedor under the non-wsideacy provisions of the lim= Ttuc Act by ram of
this We. Pardee sW = claim such cretlif if Vendor delivers ou coocuon tiro prescribed certificate or his sta=ory dt cla radon that he is not drat a now
resident of CaDada.
14. Rat. ma%ap i>immt, taxcs, locd improvements• water and assessment cartes and the cost of flied shall be apportioned and allowed to the d tc of completion
(the day itself to be apportioned to Purcbaser).
15. The deed or wawdcr shall. save for the Land Tramsfa Tox Affidavit, wWch shall be prepared and completed by the Porch*=, be prepared iA rcaistrabic form
at the cape aw of Vendor and the Mortgage at the expense of the Pumbaser.
I& Time shall in all respects be of the essence hereof provided that the time for doing or completing of nay taattet provided for herein may be extended or
abridged by an agreement in writing signed by Vendor and Purchaser or by their respective MUcitvrs who may be speditcally audwrized in that regard.
17. Avy tender of documents or aloney hermada may be mode, open Vendor or pie ctoier or their respective solicitors on the day set for comOction of this
Agreement. Money may be tendered by bank drdi or cbegce certified by a Chartered Bank 'IVtist Company. Province of Ontario Savings mice, Cm4t
Union or Caisse Populaim
t& THE VENDOR WARRANTS THAT SPOUSAL CONSENT IS NOT NECESSARY TO THIS TRANSACTION UNDER TIM PROVISIONS OF THE
FAMLY LAW ACT 1986, UNLESS THE VENDOR'S SPOUSE HAS FXECUI D TM C 94SWr MW 1KAFrERPROVMED.
19. THE PURCHASMt IS HEREBY N077BW THAT A CONSUMER REPORT CONTAINING CREDIT ANDIOR PERSONAL INFORMATION MAX BE
REF RRFD TO IN C X04BCIf lON WrM TWS TRANSACTION.
20. pc mound service, or by scdading saute by
telex, teleg� or fa�csimite. to the other pasty at tbee edresses set out herein or by laving rt at the addresses act ant bcnim. Naticca stall be deemed to have
been untie yA and e3%ctively vqt sit the ' anti date of service where personally served or at the time trod dna of dclivay where lett at the patty's address
ar at the titan mid dtrte of s�"S if seat eiex, tdegrasn or facsimile.
NOTICE TO VFNpOA: The Corporation est lite Tawo o['fYllaoebaragNOTICb 70 PURGiZASFRhareomp Investments Limited
ADDRI — ADDRI�. S�
T PHONE r FAX:TlsZ�MOM I FAX
Zl. Nomiemm6M nay tenons of eoaditiow outlined in the ptiaad portion herein, nay provisiotas wrimn or, ty�d rirma rias Offer slsstl be the true ceps and d aft
shspert tie the printed portion in iasp a ct to the affi cted thereby. TUs AStaxneat dad! ca"dOW the entMe zgeemwt between PAckner and Vendor
lard there is no representation. wuranty. collateral agreentant or eoaditioa affectiag tltis Agreement or the property or supported bereby other than as
tx ssed heseiv in writing. This Agreement sha11 be read with all changes of gcRdcr or member o quired by the contend.
22. Phrchaser ackthswledges having iuspoctod the ympaty prior to wbu ittiag; this Offer and ttndetatm& that upon Venda atmepting this otter there stall be a
binding agmcmaat of purchase acid sale between Purchaser and Veador.
23. Tbc Vendor and Purchases adwowl*e and agree that in order to arrange a sale. any salaperson or broker hereon luny amia is arrsaglssg an mortgago and
may receive s fee from the mmtgagee for so doing, and, such real esm salesperson or broker. is a wided to this fee, in additlee n to the herdn.
2A. The Vendor and Pwrbaser acknowledge and agree that in e>trder to arrange a sac, only real estate eatespersari or broker herein may offer and confer a benefit
upon ibc P th a ser as am inducement to the Purchaser to enter into im agtcemcnt of pntuUm and nate.
ZS. If this irrtnsac4ivao is sabot to Goods and Services Tax (GSI') thea such GST shtrll be in addition to and not Wtaded lo the phtrchase price, and GST, shall be
collected sad remitted is secordamce with aa�pplicable legislation. If this transaction is vol subject tv GST. tin Vmdw s to p uvide on or before closutg to
the ptudiasear or phirch::er'a solicitor a cesdficate is the form prescribed by thee rrgpli •an (d' so grescbed, or otherwi9a in a faros teaeasfal�ly
satisfactory to the pttrchasez or p�cbu�tsez's solicitor) cerdag est the b is :wlect to SI. "GST mesa: the to commonly rs%xred to a� the
•Goods and Services Tans" by 8i11 C44 of the PnliRo=t of C� sa m? be aftegumtly into law.
--
DATED ar this day of ,19
ST�,�, w ve tato set my :
in the prescaoe of Marco tments Limited
T * Date:
(Witness) PUR bayve *� audtority to bind flu caporatioa
* Dates
(Witness) PURCHASER - I have the authority to bind tdu corporation
The undersigned accepts the above offs and agrocs widi flu listing bwkett above hewed, lb coitslderaton for his services is procuring thus said offer, to pay bb on
the date of 66m
Fiction the commission act out in oto listing agrecmeut. togctha whit spyllable Goods and Suvlcet Tax (1d rtdy otitcr Wx,es es may ltCreatbet be
9p� bie), which c and taxes may be deducted iron the deposit. I hereby irrevocably Lima= lay solicitor m directly to the listing broke the unpaid
lim-ci vf` tkc mon sad %sub taxes from the yroceed5 of the oak grtor to any payment to the undersigned on = w advised by the listing broker to slay
sowtor.
DATED at tus day of 19
SIGNED. S N WJIM -wroed I have bereutgo, set my .
in the presence of: The Corporation of the Town of Tillsonburg
' Data:
(Witzle") VENDOR - I have the authority to bind the corporation
* Date:
(Witaoss) VENDOR - I have the authodty to.bind the corporal!*,!
The undersigned Spouse of the Vendor hereby consents to the disposition Cn4 a=4 he= parswat to ilio provisions of The family Law Act. 1986. In
consideration of the sum of One Dollar (51.00). the receipt of which from the: Puzhascr is hereby acknowledge, the uredeatdgad spouse of the Vendor hereby
agrees with the Prrdwer that belshe will execute =11 reeeeisvy of imeidcutd dacuntents to give Oill force and effect to the sale 6tdenaed hereia.
% * Late:
(witness) SPOUSE
ACKNOWLFXGMENT
I acknowledge reccipt of my signed copy of this accepted Agreement of
Pmdhase and Sale:, and direct the agent to forward a copy to my solicitor.
Date
err or
Solicitor
Addmsu
Telep$orre I Fax:
I acknowledge receipt of say signed copy of the Agreement of
Pvrclwe and Salc and direct the agent to forward a copy to my solicitor.
Date
ty"chmer)
Soucitor.
Address:
►
Tclphone I Fax: f't'h.�Gt�
S1101 -f-6(3 — Icy/ (r)
CANADIAN COMMERCIAL 855 PO4 MAR 06 198 13:00
SCULE "A"
Between:
Chareomp Investments Limited (as Purchaser)
- and -
The Corporation of the Town of 1111sonburg (as Vendor)
This Agreement is subject to and conditional upon the following conditions being satisfied on or before July
15, 1998:
la) The Purchaser obtaining or being satisfied that a Re -zoning, Site Plan Approval, Permits, Development
Agreements, Building Permits etc. that may be required by the municipality and/or any outer regulatory
body, are available to the satisfaction of the Purchaser, for the construction and development of the
Purchaser's proposed cotmmemial/ etail development. The Purchaser must also be satisfied to his sole
and absolute discretion that a Lease with Kelsey's Restaurants is available for the new proposed
development under terms and conditions satisfactory to the Purchaser.
b) Being satisfied that there are no contamination's existing in the soils, and that the bearing qualities of
the soil are sufficient for the purposes of the erection of the structures for which plans shall be submitted
to the Municipality. The Vendor agrees to provide any soil test it may have.
The Purchaser, its servants and agents, shall have the right to enter upon the lands herein after
acceptance of this Agreerneat to make soil tests and Purchaser shall repair and restore the lands to their
original state immediately following such tests.
In order to facilitate the approval of the Site Plan, or any other necessary approvals required the Vendor
hereby appoints the Purchaser its agent and empowers the Purchaser to execute documents, prepare and
deliver submissions, and to do all and any other things that the Vendor would have been required to do
in order to achieve such Site Plan or any other necessary approvals for the land herein. Further, it is
agreed that all such activities shall be, at the Purchaser's expense and Purchaser shaU indemnify and hold
harmless the Vendor of and from any and all liabiRty or responsibility with respect to such activities.
Should this Agreement terminate for any reason, Purchaser shall execute all, consents as may be required
by Vendor to trander the benefit of all such activities to Vendor and shall deliver to Vendor all related
documents, plans and applications.
3. The Purchaser shall have the right to waive any or all of the said conditions, in writing, contained in this
Schedule "A" in whole or in part at any time prior to the expiration of the period of time as aforesaid. U
the Purchaser does not waive, in writing, and is not satisfied to his sole and absolute discretion with the
above conditions, prior to the expiration of the period of tune as aforesaid, the within Agreement shall be
null and void and the deposit money paid hereunder shall be remnwd without deduction and without
interest and in such event neither party shall be liable to the other for any loss, costs or damages.
4. Notwithstanding the date set for closing of this transaction in Clause 5 front page, the Vendor
acknowledges and grants to the Purchaser an aeeelenrted closing if the Purchaser so requests. To
accelerate the closing the Purchaser shall give the Vendor 20 days advance written notice of the
Purchaser's desire to close. I
5. Joint Development and Parking Agreement
It is the intent of the Purchaser and the Vendor to enter into a Joint Development Agreement of this site.
Wherein the Purchaser agrees to build the Kelsey's Restaurants and complete the site work on the lands
to be purchased. The town of Tillsonburg agrees that it will complete the site work and parking and
landscaping g7ths
consistent with the plan attached at its own cost and expense. A Joint
Develomepnt and Reciprocal Parking and Access Agreement will be agreed to by both parties
within 60&yscceptance of this Agreement.
Charcomp xnvestLimited The Corporation of the Town of Tillsonburg
rom
Per.
^ CANADIAN COMMERCIAL 655 P05 MAR 06 198 13:01
Schedule
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