20220428 Museum Advisory Committee AgendaPage 1 of 5
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
April 28, 2022
4:30 p.m.
Program Room - Annandale National Historic Site
AGENDA
1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Museum Advisory Committee meeting of April
28, 2022 be adopted.
3. Minutes of the Previous Meeting (Attached)
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. General Business and Reports
5.1. Designated Website
5.2. Update - Town Records
5.3. Curator’s Report
5.4. Financial Report
5.5. Tour Guide Report
Page 2 of 5
6. Next Meeting
Thursday, May 26, 2022 at 4:30 p.m.
7. Adjournment
Proposed Resolution #2
Moved by:
Seconded by:
THAT the April 28, 2022 meeting be adjourned at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Patty Phelps, Culture and Heritage Manager/Curator
519-688-3009 Ext. 4211
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The Corporation of the Town of Tillsonburg
Museum Advisory Committee
March 31, 2022
4:30 p.m.
Program Room- Annandale National Historic Site
MINUTES
Present: Joan Weston, Sherry Hamilton, Rosemary Dean, Chris Rosehart
Absent Regrets: John Lessif, Bob Marsden, Donna Scanlan.
Also Present:
Patricia Phelps, Culture & Heritage Manger/Curator
Christopher Baird, Director Recreation, Culture and Parks
Colleen Pepper, Communication Officer, Town of Tillsonburg
8. Call to Order
The meeting was called to order at 4:32 p.m.
9. Adoption of Agenda
Resolution #1
Moved By: Sherry Hamilton
Seconded By Rosemary Dean
THAT the Agenda as prepared for the Museum Advisory Committee meeting of
March 31, 2022, be adopted.
Carried
10. Minutes of the Previous Meeting
11. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
12. General Business and Reports
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12.1. Designated Website Update
12.1.1. Presentation by Colleen Pepper, Town’s Communication Officer
Ms. Pepper informed the committee that although the creation of a new stand
alone website for the museum was possible, no dollars had been allocated in the
2022 budget for this project. She suggested that the committee review existing
websites from other museums and cultural attractions to see what they like and
then work together to decide on a format and content ideas for the creation of a
stand alone website. Once a sense of what is wanted is understood then the
project could be included in the museum’s 2023 budgeted request. Ms. Pepper
also informed the committee that a project to review and upgrade the Town’s
existing website was included in the 2022 budget. This process will be occurring
in the coming months. The committee was asked to supply input for
changes/improvements to the museum’s current landing page within the town’s
website.
12.2. Curator’s Report
The Curator’s report was received as information by the committee.
12.3. Financial Report
The financial report on the balance in the Annandale House Trust was received as
information by the committee.
12.4. Tour Guide Report
The tour guide report was received as information by the committee.
13. Next Meeting
Thursday, April 28, 2021 at 4:30 p.m.
Adjournment
Resolution # 3
Moved by: Rosemary Dean
Seconded by: Sherry Hamilton
THAT the March 31, 2022 Museum Advisory Committee meeting be adjourned at
5:26 p.m.
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CURATOR’S REPORT ON MUSEUM ACTIVITIES
MARCH 2022
ATTENDANCE
o March attendance highest since pandemic started
o 2020 March: 155
o 2021 March: 35
o 2022 March: 324
o Increase mainly due to booked tours and return of in‐person programs
o Two motor coach tours in March plus one smaller group tour
o General walk‐in visitation slow to return
o Anticipating general visitation will pick up for the summer months
CURRENT EXHIBITION IN THE PRATT GALLERY
Tillsonburg 1872 –The Story of Incorporation
o Exhibit highlights the 150th Anniversary of Incorporation
o Exhibit will run through the summer
o School program has been developed around exhibit
o Offered to Tillsonburg schools for May & June
o One class from Monsignor O’Neil has booked to date
Coming on May 16, 2022
PROGRAMMES AND EVENTS
EXHIBIT OPENING
o Exhibit opened on March 22 at noon
o Date and time marked the 150th Anniversary of the first Council meeting
o Small group attended (15 people)
o Mayor and 2 Councillors in attendance
LUNCH & LEARN PROGRAM
o Back to an in‐person program
o Started a month later than normal
o Will run March to June this year
o Theme to this year’s series – looking at the town’s 150th Anniversary
o Lower than normal attendance – slow return to in‐person programming had been anticipated
o 18 series pass sold for Thursdays
o 19 series pass sold for Fridays
o Couple of single tickets have been sold for Fridays
MARCH BREAK PROGRAMING
o Program offered March 14 – 18
o 2 programs per day offered
o Morning program for younger children (4 ‐8)
o Afternoon program for older children (9 – 14)
o Limited capacity as restrictions just lifting (10 children per program)
o Most sessions were filled to 80%
o Couple of days filled 100%
SUMMER STAFF
o Museum received funding for 2 summer positions
o Interviews to be conducted next week
o Positions start Monday, May 30 – end Friday, September 2
TILLSONBURG 150 ANNIVERSARY COMMITTEE
o Committee continuing to meet regularly to plan the celebration on July 1, 2022
o Museum’s July 1 Fun Fair will be a 150th Town Birthday Party Fun Fair this year
o Games will have a Town incorporation theme more than a Canada Day theme
TOUR GUIDE REPORT – UPDATE
o Tour guides gave tours for the first time since the end of 2019
o Very excited and pleased to be back
FINACIAL REPORT – UPDATE
The Annandale House Trust balance as of March 31, 2022 is $150,765.55