990614 Regular Council AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY - June 14d', 1999 - 9:00 A.M.
ORDER OF BUSINESS:
Pages
3 -13 A. Adoption of Minutes -May 31 ", 1999
B. Adoption of Agenda
C. Declarations - Municipal Conflict of Interest Act
D. Committee of Adiustment
14 -15 1. A-11 /99 - Zoltan Demeter
i) Report from Planner, County of Oxford (enclosed)
16 -17 2. A-12/99 - Bill Sanders
i) Report from Planner, County of Oxford (enclosed)
E. Reports
l . M.I. S. Report (to be distributed)
18 2. Hiring Procedures - External Posting
19 - 2 0 3. Special Awards Committee Minutes of June 2`d, 1999
21 4. C.A.O. RE: Removal of Cats - Bidwell Street Area
2 2 - 2 4 5. C.A.O. RE: Heritage Lighting
2 5 - 2 6 6. C.A.O. RE: Road Closures - Canada Day Celebrations
27-29
191C
31
32-35
36
37
38
39
F. Communications
1. County of Oxford RE: Lifting of Part Lot Control - Hickory Hills
Developments Inc.
2. Township of Front of Leeds and Lansdowne RE: Support of Resolution -
Bible Reading and Prayer in Schools
3. Township of Tyendinaga RE: Support of Resolution - Refillable
Beverage Containers - Full Deposit/Refund System
G. Information
1. Long Point Region Conservation Authority Minutes of May 5th, 1999
2. Trans Canada Trail Relay 2000
3. Ministry of Citizenship, Culture and Recreation RE: 1999 Community
Action Awards
4. Long Point Region Conservation Authority RE: Forest Management Plan
(copy of Plan available from C.A.O.'s office)
5. Ministry of Natural Resources RE: Rabies Vaccines
H. Resolutions
I. By -Laws
1. By -Law 2906 - To authorize an Encroachment Agreement with Elizabeth
Sofalvi
2. By -Law 2907 - To establish the Tillsonburg Museum Advisory Committee
J. Notice of Motion
1d
MAY 31'`, 1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Thursday, May 31", 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoption of Minutes — May 10`h and 201h, 1999
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under dates of May I0`h, and 20`h, 1999 be adopted as printed
and circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of May 20`h, 1999 be adopted, with the
addition of
1. Communications
C. Declarations
None
8. Tillsonburg Catholic Schools Council RE: Request for
Support
�t
D. Presentations
1. Presentation of the "Volunteer Recognition Award" for the month of May
1999
Mayor McKnight presented the Volunteer Award for the month of May
1999 to Gayle MacAinsh for her volunteer efforts in the programs of
Coats for Kids, Kidney Foundation, Tillsonburg District Memorial
Hospital, Hospital Coffee Shop, Alzheimer's Society, and the Hospital
Extravaganza.
2. Presentation of the "E.A. Danby Award"
David Morris, C.A.Q., presented to Mark Cowan, Director of Public
Services, the E.A. Danby Award recognizing his efforts to waste
minimization in the Town of Tillsonburg. The E.A. Danby Award is
given out annually by the Association of Municipal Managers Clerks and
Treasurers of Ontario, recognizing excellence in public administration
throughout the Province of Ontario.
E. Appointments/Delegations
1. Reconstruction of Broadway
Mr. Rick Miggens, property owner on Broadway, addressed Town
Council and expressed concern with the loss of the boulevards along
Broadway, tree removal, and plantings of replacement trees, and stated
that heritage lighting along Broadway should be incorporated into the
plans for its reconstruction as Broadway Street is a major gateway to the
Town of Tillsonburg and gives motorists a sense of arrival to the To%kn.
In response to a question from Councillor Horton, Mark Cowan stated that
there would be an added cost of $5,000 to form both sides of the sidewalks
if boulevards were incorporated into the Broadway reconstruction.
Mr. Horst Ehrlicih, 275 Broadway, addressed Town Council in support of
boulevards for Broadway.
Mr. Carson, 280 Broadway, addressed Town Council in support of
boulevards for the Broadway Street reconstruction.
Miss Liz West ands her mother were both in attendance and supported
boulevards and tree plantings for Broadway.
,4
M. Cowan advised Town Council that the boulevards would cost
approximately $55,000 for Broadway reconstruction.
Mr. Bob Lehman, Tree Advisory Committee, addressed Town Council in
support of tree preservation in the Town of Tillsonburg, but further stated
that some trees would not be able to be preserved if there were boulevards
built along Broadway, as there would be extensive damage to the root
systems.
Town Council further discussed the added cost for heritage lighting along
Broadway from Venison Street to Concession Street, as well as the
preservation of the boulevards along Broadway.
No. 3 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT Town
Council adopt the recommendation as contained in the Report of
the Director of Public Services, under date of May 19`h, 1999, with
respect to Broadway Reconstruction, with the exception of Item 2,
heritage lighting;
RESOLVED FURTHER THAT a boulevard be provided between
the sidewalk and curb;
AND FINALLY RESOLVED THAT the issue of heritage lighting
be considered further pending information related to costs and
locations.
"Carried"
No. 4 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the
contract for Hot -Mix asphalt paving, for the areas marked Parts 2,
5 and 6, as outlined in the recommendation from Cyril J.
Demevere Limited under date of May 27, 1999, in the amount of
$83,940.00, be awarded to Cayuga Materials and construction,
subject to MTO funding.
``Carried"
No. 5 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the
contract for Hot -Mix asphalt paving, for the areas marked parts 1,3
and 4, as outlined in the recommendation from Cyril J. Demeyere
Limited under date of May 27, 1999, in the amount of
$2341220.001 be awarded to TCG Materials and Construction,
subject to MTO funding.
"Carried"
A
A
No. 6 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the
tender from Elgin Construction for the reconstruction of North
Broadway, from Venison Street to Concession Street, as outlined
in the recommendation from Cyril J. Demeyere Limited under date
of May 27, 1999, in the amount of $525,1 17.00, be accepted and
the contract be awarded to Elgin Construction, subject to funding
from M.T.O. and P.U.C., and M.O.E. approval.
"Carried"
F. Public Hearings
1. Application for Consent and Minor Variance/Permission — Estate of
Charles B. Laister
Mr. Mike Barrett, Intermediate Planner, County of Oxford, presented to
Town Council Report #99-83, dated May 3 ] ", 1999, with respect to the
applied for Minor Variance/Permission.
Ms. Charlotte Laister, on behalf of the Estate of Charles B. Laister,
addressed Town Council in support of the applied for Minor
Variance/Permission, but requested deletion of Condition 1 of the Report
from the County of Oxford #99-83.
No. 7 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOD ED THAT the
Council of the Town of Tilisonburg adopt the recommendation,
excluding Item 1, as contained in Oxford County Planning Report
No. 99-83 with respect to the Application For Consent and Minor
Variancel'Permission of the Estate of Charles B. Laister.
"Carried"
G. Committee of Adjustment
A-9/99 — Thames Valley District School Board & Tillsonburg Community
Services
M. Barrett, Intermediate Planner, presented to Committee the applied for
Minor Variance.
B. Bennett, Barrister, was in attendance in support of the applied for
Minor Variance.
„' ' 6
IQ
A
Mr. Collins, 83 Tillson Avenue, was in attendance in opposition to the
applied for Minor Variance due to parking on Tillson Avenue and unsafe
turning movements into his property along the avenue. The Committee
decided that the Chief Administrative Officer could investigate solutions
to the traffic on Tillson Avenue.
No other persons were in attendance with respect to the applied for Minor
Variance.
No. 8 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve Application A-9/99
for 96 Tillson Avenue, subject to the following condition:
I) Completion of revisions to the site plan to indicate the
actual number of parking spaces provided on the subject
property and the inclusion of signage to designate parking
in the parking areas adjacent to the building as "Visitors
Only".
"Carried"
No. 9 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
matter of parking on Tillson Avenue in front of the Livingston
Centre (west side Bridge Street to Durham Street) be referred to
the Chief Administrative Officer for further study.
`Carried"
2. A-] 0/99 — Walter & Francine Vanhoutteghem
M. Barrett, Intermediate Planner, County of Oxford, presented a
memorandum from the Department of Health and Planning, County of
Oxford, dated Mav 22" d, 1999.
Walter Vanhoutteghem was in attendance in support of the applied for
Minor Variance.
No other persons were in attendance with respect to the applied for Minor
Variance.
No. 10 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve application A-
10/99 for 19 Thomas Avenue for an increase in lot coverage from
30 to 33%.
"Carried"
V-' ' 7
0
It
3. C.A.O. RE: Notice of Change — Committee of Adjustment — Larry &
Louise Bond
No. I I Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
Tillsonburg Committee of Adjustment amend their Decision of
April 12, 1999 under File A-7/99 to further reduce the required
rear yard to 7.74m (25.4 ft.) and to further increase the lot
coverage to 33% to permit the construction of a single-family
dwelling in a residential (R 1) zone.
"Carried"
H. Reports
1. Committee of The Whole — Budget Meeting #3 Minutes — May 201h, 1999
2. Director of Public Services RE: Broadway Reconstruction
3. C.A.O. RE: Cat Complaints — Bidwell Street Area
I. Communications
l . County of Oxford RE: Lifting of Part Lot Control:
i) 1115572 Ontario Inc. (Tulip Drive)
ii) 1115572 Ontario Inc. (Dogwood Drive & Primrose Drive)
ni) The Linkoln Group Inc.
2. Laurel A. Beechey RE: Museum Board
3. Corporation of the Township of Morris RE: Support of Resolution —
Program to Provide Financial Assistance for "Rural Water Quality
Improvement"
5
A
Township of Centre Wellington RE: Support of Resolution —
Infrastructure for Bridge Replacement and Repairs
Federation of Canadian Municipalities RE: Municipal Infrastructure in
the Millennium budget
Township of The Archipelago RE: Support of Resolution — Local
Jurisdiction Over Water Use
,8
K
t
7. Request for Letter of Support RE:
Broadcasting Limited
8. Tillsonburg Catholic School Council
J. Information
K.
Application by Tillsonburg
1. Grassroots Woodstock RE: Invitation to Forum: Focus on Wetlands —
June 16`h, 1999
2. Ontario Civilian Commission on Police Services RE: Town of
Tillsonburg, Request for Section 40 Disbandment Hearing
3. Association of Municipalities of Ontario RE: The Municipal Mandate —
Municipalities at Risk
Resolutions
No. 12 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of
Committee of the Whole Budget Meeting U, under date of May 20`h,
1999, be received and recommendations contained therein be adopted.
"Carried"
No. 13 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
refer the matter of Cat Complaints in the Bidwell Street Area to the Chief
Administrative Officer for further review and recommendation.
"Carried"
No. 14 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Lot 37, Plan 41 M-133, Part Lots 5 & 6, Reference Plan
41 R-6198, Town of Tillsonburg, be exempted from Part Lot Control and
that the County be requested to enact the necessary exempting by-law as
well as entering into a standard Part Lot Control Agreement with the
applicant.
"Carried"
No. 15 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Part of Block 155, Plan 41 M- l 45, Town of
,9
Tillsonburg, be exempted from Part Lot Control and that the County be
requested to enact the necessary exempting by-law as well as entering into
a standard Part Lot Control Agreement with the applicant.
"Carried"
No. 16 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Lots 92 to 97 (inclusive), Plan 41M-145, Town of
Tillsonburg, be exempted from Part Lot Control and that the County be
requested to enact the necessary exempting by-law as well as entering into
a standard Part Lot Control Agreement with the applicant.
"Carried"
No. 17 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Morris' resolution with
respect to a Program to Provide Assistance for "Rural Water Quality
Improvement".
"Carried"
No. 18 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Centre Wellington's
resolution with respect to Infrastructure for Bridge Replacement and
Repairs.
"Carried"
No. 19 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg support FCM's resolution, as attached, with
respect to Municipal Infrastructure in the Millennium Budget.
"Carried"
The attached read as follows:
WHEREAS the FCM-inspired $7-million, six -year Canada Infrastructure
Works Program (CIWP) — described by prime Minister Jean Chretien at
the FCM 1998 Annual Conference, as "... one of the proudest
achievements of our government" — exceeded original projections, funding
17,000 projects that created assets of lasting value and generated more
than 1301,000 short-term jobs, and set a new standard for
intergovernmental cooperation in Canada,
WHEREAS the CIWP could not fully address Canada's long-term
infrastructure needs given the extent of the problem revealed in various
FCM studies completed between 1985 and 1996;
WHEREAS, Tillsonburg has benefited from the CIWP but still has a
number of outstanding infrastructure projects which it cannot finance out
of municipal revenues alone;
WHEREAS FCM is dedicated to improving the quality of life in all
communities;
WHEREAS the Millennium budget offers an opportunity for achieving an
improved quality of life and ensuring sustainable communities;
WHEREAS the FCM National Board of Directors has endorsed a new
long-term national infrastructure program with environmental benefits as a
component of a sustainable communities strategy;
WHEREAS the FCM proposal, with the theme CLEAR AIR, CLEAN
WATER, CLEAN SOIL, calls for flexibility to accommodate equally the
needs of rural/small communities and large municipalities, supporting:
• waste management systems (waste diversion, product stewardship,
upgrading landfill sites, methane capture, upgrading incineration
technology to meet new requirements for dioxins and furans and
mercury emissions),
• water efficiency (water conservation, sewage upgrades to reduce
contaminants in water effluent and water treatment alternatives such as
settling ponds and wetlands),
• energy efficiency (alternative energy sources, energy efficiency,
vehicle emissions testing, and public transit);
• mobility (investment in road repair and upgrades, commuter rail, and
advanced technology public transit like Ballard Fuel Cell buses); and
• main -street and urban core renewal;
WHEREAS such investments will create jobs, reduce pollution, save
taxpayers money resulting from reduced health and environmental
damage, improve the efficiency of the economy and make Canada more
competitive, productive and innovative; and
WHEREAS Canada is a leader in environmental technologies;
BE IT RESOLVED that Tillsonburg endorses the Federation of Canadian
Municipalities' (FCM) call for a long-term national core municipal
infrastructure program highlighting environmental benefits, in the federal
Millennium Budget;
BE IT FURTHER RESOLVED that Tillsonburg, through letters, personal
meetings and/or other communications, will urge local members of
Parliament to support FCM's Millennium Budget proposal and to
communicate their support to the Minister of Finance;
BE IT FURTHER RESOLVED that the Town of Tillsonburg through
letters, personal meetings and/or other communications, will urge the
Prime Minster, the Minister of Finance, other members of the federal
Cabinet and members of the Government of Ontario to support FCM's
Millennium Budget proposal;
BE IT FURTHER RESOLVED that Tillsonburg will communicate the
urgent need for a new municipal infrastructure program with
environmental benefits to neighbouring communities,
BE IT FURTHER RESOLVED that Tillsonburg will communicate to
local media and the public our support for FCM's Millennium Budget
proposal.
No. 20 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of The Archipelago's
resolution with respect to Local Jurisdiction Over Water Use.
"Carried"
No. 21 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg support an application by Tillsonburg
Broadcasting Limited to establish a Country format FM -Radio station.
"'Carried"
No. 22 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Tillsonburg Catholic Schools Council
in its request to the Ronald McDonald Children's Charities for a grant to
install a handicapped creative playcentre.
"'Carried"
L. By -Laws
The following By -Law was given three readings and finally passed:
1. By -Law 2905 - To Amend Zoning By -Law 1994, as amended (Estate of
George Gilvesy Sr.)
'" 12
M. Notice of Motion
None
N. Closed Session
No. 23 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Council move
into Executive — Closed Session to consider matters of potential litigation.
"Carried"
No. 24 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council now move into Closed Session — Executive to consider matters of
potential litigation and personnel.
O. Open Session
Council moved back into Open Session and passed the following resolution:
No. 25 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council endorse the nomination of the Tillsonburg Multi -Service Centre
by the Tillsonburg Chamber of Commerce for the 1999 Canada Post
Literacy Award.
"Carried"
No. 26 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
appoint Mr. John Vandevv_ vere as a probationary Firefighter effective June
1, 1999.
"Carried"
No. 27 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
adopt "Hiring Policy — Internal Posting" as amended.
"Carried"
Meeting adjourned at 1:10 P. M.
Mayor Chief Administrative Offiyer/Clerk
.2- 13
TOWN OF TILLSONBURG File: A-11/99
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Take notice that an application has been made to the Tillsonburg Committee of
Adjustment for variance to certain provisions of the Tillsonburg Zoning By -Law
1994, as amended;
And further that this application is being made under Section 45 of the Planning
Act, R.S.O. 1990, by:
OWNER (S) : APPLICANT
Zoltan Demeter Jim Woods, Pioneer Petroleum
4 Andover Avenue 5360 South Service Road
Tillsonburg ON N4G 4J5 Burlington ON L7L 5L1
LOCATION •
Lots 1721 0722, PLan 500, known municipally as 115 Simcoe Street
PURPOSE
The purpose of this application is to seek the following variance (s) to Tillsonburg
zoning By -Law 1994, as amended:
Section 12.2.2.1.2 - to increase the maximum lot coverage for all buildings from
20% to 26% of the lot area.
To permit the construction of a gas bar building and canopy.
The subject land are located in a highway commercial (C2) zone.
The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning
By -Law 1994 with respect to land, buildings and structures or the uses thereof
provided that in their opinion it is desirable and appropriate development for that
land, building or structure and that it does not adversely effect the TiUsonburg
Zoning By -Law or Oxford County Official Plan.
Before making its decision, the Committee of Adjustment will hold a Public Hearing
to consider submission in favor or in opposition to the applied for minor variance
from interested persons.
Take notice that the Public Hearing will be:
Date: June 14, 1999
Time: 9:00 A.M.
Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall
If you do not attend and are not represented at this meeting, the Committee may
proceed in your absence and you will not be entitled to any further notice of the
proceedings.
Persons taking part in the hearing and wishing a copy of the decision must file a
written request for notice of decision with the Secretary -Treasurer. Such
decision will be mailed not later than ten days from making of the decision.
Dated at TiRsonburg this 4th day of June 1999.
Brad Bartlett
Secretary -Treasurer
-� 14
•
P4KWNJ-C= ':--'TFEET
w wr
rr'
w
LLJ
i U1
5no
Pew r IJA � @
o°0w.a"rrro. 4 •
i...a► maw �
al ! LOT 1723 ~
I
g i
t Pert ttd. - aIJ
ip mil. ,o,a
,t ' in frf+a
m.ort • r.0
n= mw ixs
\ LOT 1720 ,,--LOT 1719
Lot Coverage Calculations
Kiosk (4.88m x 15.24m)
'
= 74.37 n2
Canopy (15.24m x 22.8m)
= 347.47 m2
Total
= 421.84 m2
Lot Size (40.23, x 40.27m)
O
� v' 0 M
= I,620.06 m2
I- (D rt
1-h$"rt
Lot Coverage
0 (D
ro
= 26.04%
µ, rt O
rt 0
" F->
(D Il
rt 59 c
in in
�1 rt
El
(D
i rt
PRO.{ECT:
r.
�o
PIONEER PETROLEUM
TILSONBURG. ONTARIO
DRAWING:
PROPOSED INSTALLATION OF NEW
IPREFAB. DING
NEW GAS ISLANDS AND ILCANOPY
:1DATE: DRAWN BY:
FEB 12/99 MF
SCALE: REVISED:
I. MAY 28/99
TOWN OF TILLSONBURG File: A-12/99
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Take notice that an application has been made to the Tillsonburg Committee of
Adjustment for variance to certain provisions of the Tillsonburg Zoning By -Law
1994, as amended;
And further that this application is being made under Section 45 of the Planning
Act, R.S.O. 1990, by:
OWNER (S )
Bill Sanders
Prudential Gateway Realty
264 TiUson Avenue
TMsonburg ON N4G 3B5
LOCATION
Lots 1096, 1097, 1098 & 1099, Plan 500, known as 33-35 Oxford Street
PURPOSE:
The purpose of this application is to seek the following variance (s) to TMsonburg
zoning By-law 1994, as amended:
Section 11.2.2.2.6 - Rear Yard - to decrease the required minimum rear yard from
6m (19.6ft) to0m (Oft);
Section 5.15.1 - Loading Space Requirements - to reduce the required number of
loading spaces from 2 to 1;
Section 5.15.1 - Loading Space Requirements - to reduce the width of a loading
space from the required 4m (13.1 ft) to 3 m (9.8 ft) ; and
Section 5.17.1 - Parking Area Requirements - to reduce the minimum parking
requirement from 46 spaces to 42 spaces.
To permit the construction of two commercial buildings (an eating establishment
and a retail store) on a lot .
The subject lands are located in a commercial (C1) zone.
The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning
By -Law 1994 with respect to land, buildings and structures or the uses thereof
provided that in their opinion it is desirable and appropriate development for that
land, building or structure and that it does not adversely effect the Tillsonburg
Zoning By -Law or Oxford County Official Plan.
Before making its decision, the Committee of Adjustment will hold a Public Hearing
to consider submission in favour or in opposition to the applied for minor variance
from interested persons.
Take notice that the Public Hearing will be:
Date: June 14, 1999
Time: 9 :00 A.M.
Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall
If you do not attend and are not represented at this meeting, the Committee may
proceed in your absence and you will not be entitled to any further notice of the
proceedings.
Persons taking part in the hearing and wishing a copy of the decision must file a
written request for notice of decision with the Secretary -Treasurer. Such
decision will be mailed not later than ten days from making of the decision.
Dated at Tillsonburg this 4th day of June 1999.
Brad Bartlett
Secretary -Treasurer
16
2954.8
sq. f t.
f
I
s
42 Parking Spaces provided.
Eating Establishment (2961,2
Requires 30.5 spaces )K
Retail Store (2954,8 sq. f t.)
Requires 15.3 spaces,
Total Required 45,8 spaces
3 m (9.0 f t,) X 6 m (19,68 f t,), )K
o u
n
x( By -Law No. 1994 Section 5.17.1
O cr
rn G
r-
H M
'• O
rat
sD
sD
E
o
z rt
>
W fi
CD
K
i�
K
}
►,-,
w
< Scat,' 1 Imm, X 1.277 1 fit.
T R E Lehman 01/36/1999
Corporate
Policy and
Procedure
TAB: HUMAN RESOURCES
SECTION: RECRUITMENT
Policy No. HR-2-99
Page
Effective:
SUBJECT: HIRING PROCEDURES — EXTERNAL POSTING
PURPOSE To develop a method of communicating job vacancies outside the
Corporation.
It is the policy of Council that the following procedures shall be used when advertising
positions externally.
1. This policy shall_ be applied after the internal posting process has been completed,
including interviews and the "Search Team" has determined that there are no suitable
and qualified applicants for the position.
2. The Director of Corporate Services, in consultation with the C.A.O. and any other
Director as appropriate, will prepare and place the advertisement using the most
effective external recruitment media. This may include newspapers, professional
publications, university/college recruitment offices.
3. Advertisements must comply with the Municipal Freedom of Information and
Protection of Privacy Act. All advertisements will indicate if applications will be
acknowledged.
4. The advertisement will also indicate that a job description will be forwarded upon
request.
5. A committee consisting of the direct supervisor (if applicable), Director, and C.A.O.
shall compose the "Search Team" for screening and interviewing procedures.
b. All positions at the Directors' level or above will be subject to Council approval. An
adhoc committee composed of three members of Council and the C.A.O., shall
review the applications, conduct interviews and make a recommendation to Council.
THE CORPORATION OF THE TOWN OF TILLSONBURG
SPECIAL AWARDS COMMITTEE
MINUTES
Wednesday, June 2, 1999 - 5:00 P.M.
Tillsonburg Municipal Offices
Members Present: Chair L. Kamps, G. Leachman, S. Lamb
Staff: B. Bartlett, Deputy Clerk
Acting Chair S. Lamb called the meeting to Order.
A. Adoption of Agenda
Moved by G. Leachman and Seconded by S. Lamb:
'That the Agenda for the meeting of the Special Awards Committee
under date of June 2, 1999, be adopted.'
Carried.
B. Awards Discussion
1. Tillsonburg Special Award - Canada Day
i) Verspeeten Tyke Selects - Hockey
Nomination Received.
ii) Bantam AE's - Hockey
Nomination Received.
iii) Midget Rep's - Hockey
Nomination Received.
The following recipients were added:
iv) Midget Rep OBA - Baseball
Nomination made by S.Lamb.
v) OBA Coach of the Year Mark Hayes
Nomination made by S. Lamb.
19
-2-
Chair L. Haines arrived at 5:30 p.m.
Moved by G. Leachman and Seconded by S. Lamb:
'That the following nominees be nominated for the Tillsonburg 1999
Special Award to be given out on Canada Day:
i) Verspeeten Tyke Selects - Hockey
ii) Bantam AE's - Hockey
iii) Midget Rep's - Hockey
iv) Midget Rep OBA - Baseball
v) OBA Coach of the Year Mark Hayes
And Further That if other nominations were received The Chair be
directed to decide their suitably for the Canada Day Award
appropriately.'
Carried.
2. June 1999 Award Recipient
B. Bartlett advised that T. Vance had declined receipt of the June
1999 Volunteer Recognition Award.
G . Leachman advised that he would contact T . Vance and ask him once
again to receive the Award.
C. Other Business
None.
D. Adjournment - 5:50 P.M.
V. 20
THE CORPORATION OF THE
TOWN OF TILLSONBURG
June 10, 1999
Memo To: David C. Morris, Chief Administrative Officer/Clerk
Memo From: Brad Bartlett, Deputy Clerk
RE: Removal of Cats
Area of 31 Bidwell Street
Town of Tillsonburg
d �\
�tj,�,SONBURG`
As directed by Town Council and on your behalf, please be advised
that I have reviewed the matter of the removal of stray cats from
the area of 31 Bidwell Street.
On Wednesday, June 9, 1999, I surveyed the matter with the Town's
Animal Control Officer, Mr. Glen Rohrer. Though no stray cats were
seen, there was a presence of cats under the front porch of 31
Bidwell Street. Four area residents confirmed that the stray cats
were converging on this area during the evening and into the
morning hours.
I have negotiated with Mr. Rohrer the removal of the stray cats at
a cost of $45.00 (plus taxes) per animal. This includes the cost of
destroying the animals. In the event that a limited number of
animals are taken, the Town will be billed an hourly rate of $20.00
per hour (plus taxes) and at the discretion of Mr. Rohrer.
These animals will be live trapped and Mr. Rohrer will decide
quickly whether or not the animal is a stray. Once identified as a
stray, the animal will then be destroyed in a quick and humane
manner.
I have now received the approval of three owners in the'area, Mr.
McQuiggan, Mr. Hurley and Mr. Kyriakopoulos to enter their property
and have the stray cats removed.
This will be done from the evening of Sunday, June 13 to the
evening of Friday, June 18, 1999.
I notified the residents in the area in writing of this course of
action.
I trust that this is satisfactory and look forward to assisting
this neighbourhood with the
Res ectWe
ed.
a
Deputy Clerk
Approved by: David C. Morris, C.A.O.
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431 21
I Q MM CORPORATION OF THE TOWN OF TILLSONBURG
PUBLIC SERVICES
BUILDING - 842-2211 WORKS - 842-5951 CEMETERY - 842-3522
MEMO TO: Mr. David Morris, C.A.O.
FROM: Mr. M.C. Cowan, Director
SUBJECT: Heritage Lighting
Broadway — Venison Street to Concession Street
DATE: June 10, 1999
PURPOSE:
20 Spruce Street
711sonburg, Ontario
N4G 4Y5
(519) 842-8775 - Fax
To investigate the verbal proposal received by Council by R. Miggens, to have heritage lighting
installed in this section. Council was advised that Mr. Miggens would develop a proposal for
Councils review.
BACKGROUND:
It has been recognized over the past few years, that the existing concrete poles would have to be
replaced (due to deterioration and safety concen;3) during the reconstruction of this section of
Broadway, between Venison Street and Concession Street.
This contract was to include:
1. Replacement/removal of all old concrete poles.
2. Extend the existing coloured concrete poles (shoe box fixtures) from down town Broadway
into this area, on the east side only, and closer to the street to provide adequate street lighting.
This installation of direct buried poles would only be labour requirements, as we have the
poles and fixtures in stock from the Harvey Street project.
3. Installation of conduit on both sides of Broadway, between Venison Street and Concession
Street, to provide for future lighting requirements.
22 ...2
ATTACHMENT NO. 1
June 10, 1999 - 10:30 A.M. - Contacted Mr. R. Miggens regarding the status of quote.
Left message.
June 10, 1999 - 11:20 A.M. - Contacted Wayne Morrison of the Lightplan Group Inc. out
of Hamilton. This is the person that R. Miggens identified
at Council, who would be giving a proposal to him.
Mr. Morrison advised that final plans would be available
next week. Mr. Morrison also advised that preliminary
review with Mr. Miggens concluded that we would require
approximately twenty-two direct buried poles and twenty-
two fixtures, at an approximate cost of $2,500.00 each,
totaling $55,000.00.
The above estimated cost does not include installation and
wiring costs.
�' 23
JUNE 1091999
HERITAGE LIGHTING
PAGE TWO
CONCLUSION:
• Any lighting requirements above the existing standards would be of a local nature or any
specific area of residential.
• Installation of desired lighting, such as Hickory Hills, Bridle Path, etc., have been paid for by
the property owners in their purchase price and at no cost to the general tax payers.
• The specific upgrading request, above our standards, should be under local improvements.
• There is a premium to be paid in the future, by the Town, in replacing and repairing a
multitude of different street lighting.
RECOMMENDATION:
Since future lighting requirements have been provided for and the decision has not been reached
by Council:
1. That the original plan be followed.
2. That Council consider style and type of what may be required in the future, ie: heritage
lighting.
3. That proper tendering practices be followed, as there are many contractors available to price
this work.
4. That Council consider a policy on the costing of lighting improvements throughout the
residential sector of the Town, such as local improvements.
Respectfully submitted,
M.C. Cowan, A.M.C.T.
Director of Public Services
Town of Tillsonburg
MCC/sjv
ATTCH: 1
f.
I �
Approved: Date:
D. rris, C. .0.
24
f
MEMORANDUM
To: David Morris, C.A.O.
From: Senior Management Team
Date: June 11, 1999
Re: Road Closures - Canada Day Celebrations
1. The Senior Management Team met today and reviewed the attached request
from the Canada Day Committee to close the following roads;
Bridge Street from Broadway to Rolph Street
Sanders Street at the Fairgrounds
r Hardy Street at the Fairgrounds
2. It is the recommendation of the Senior Management Team to approve the
request of the Canada Day Committee to close the roads, as noted above, for
the July 1st celebrations.
Senior Management Team
25
JUNE 9, 1999
MR DAVE MORRIS - C.A.O.
TILLSONBURG TOWN OFFICES
2nd FLOOR
200 BROADWAY
TILLSONBURG, ON
N4G 5A7
CANADA P I!Y COMMITTEE
9Z& -Towf& e,47&,� 200 Q6aaic � ,Arrt .
FILE #
RE: STREET STREET CLOSURES FOR CANADA DAY CELEBRATIONS ON JULY 1, 1999
Dear Dave:
The Canada Dav_ Committee are requesting_ to have the followinq
streets closed off for the Canada Day Celebrations to be held
downtown on Thursday, July 1st, 1999. The street closures in
question are: BRIDGE STREET from BROADWAY to ROLPH STREET
SANDERS STREET at the FAIRGROUNDS
HARDY STREET at the FAIRGROUNDS
The Canada Day committee also requests barricades to be put in
place at the following locations: 8 for the CLOSING off of
BRIDGE STREET
5 at the CANADIAN TIRE PARKING
LOT for the OPTOMIST BIKE RODEO
2 at the HARDY STREET GATE
ENTRANCE to the FAIRGROUNDS
Should you require any further information to the above requests,
please feel free to give me a call at 842-5964 or 688-
0944(evenings).
In the meantime, may the Canada Day Committee thankyou for your
continued support in what we feel is a very important day for the
Town of Tillsonburg as well as the whole of the Dominion of
Canada.
Ypurs truly,
.
)w"t -
Bill Hume - Canada Day committee Chairman
th cc/th 26
ERS''y
OuR FILE:
The Corporation of the
COUNTY OF OXFORD
DEPARTMENT OF PUBLIC HEALTH AND PLANNING
Planning and Development
CO.9-21-180
June 8, 1999
Mr. Dave Morris
Chief Administative Officer/Clerk
Town of Tillsonburg
Municipal Offices
200 Broadway, 2nd Floor
Tillsonburg, On N4G 5A7
Dear Mr. Morris:
RE: Lifting of Part Lot Control
Hickory Hills Developments Inc.
Part of Lot 48, Reg. Plan 41 M-86; Parts 16-19, 41 R-6076
Town of Tillsonburg (Jackson Court)
Phone: (519) 539-9800
Fax: (519) 537-3024
Please find enclosed an application received from Hickory Hills Developments Inc. requesting that Part
Lot Control be lifted from Part of Lot 48, Plan 41 M-86, Parts 16 to 19 (inclusive) on Reference Plan 41 R
6076, in the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to allow
each unit (4 units) of a multiple -attached (townhouse) dwelling block (Cluster 8) to be deeded to separate
owners. In January 1998, the Town approved an application for exemption from part -lot control for the
southern portion of Jackson Court (Parts 1-28, 41 R-6076).
We are sending a copy of the letter of request for Part Lot Control Exemption along with the building
survey plan. We would appreciate if the Town would confirm that the proposed lots are in compliance
with the appropriate Zone Provisions of the Town of Tillsonburg. Could you please respond by June 24,
1999 as the Oxford County Public Health & Planning Committee will consider the application on July 8,
1999 and County Council will consider the By -Law to lift part lot control on July 14, 1999.
If you have any questions, please do not hesitate to contact our office.
/db
Encl.
P.C. Mr. Ian Linton
Yours truly,
6A9
Michael Barrett, MCIP, RPP
Intermediate Planner
-� 27
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 - planning @county. oxford. on. ca
i
GIBSON, LINTON, TOTH, CAMPBELL & BENNETT
Barristers and Solicitors
36 BROADWAY, P. O. BOX 5
TILLSONBURG, ONTARIO
N4G 4H3
DONALD M. GIBSON, Q.C. (1928-1994)
IAN R. LINTON, Q.C.
BERNARD TOTH, Q.C.
SCOTT K. CAMPBELL
D. BRADLEY BENNETT
June 2, 1999
Department of Planning and Development,
County of Oxford,
P. O. Box 397,
Woodstock, Ontario.
N4S 7Y3
Attention: Liz Buchanan
Dear Sirs:
TEL: 1519) 842-3658
FAX: (519) 842-500I
S.
Ld
rSia --mm�i, r
OTHER
FAMM
RE: Hickory Hills Developments Inc. - Part of Lot 48, Plan 41 M-86, Town of Tillsonburg
Further to our letter dated December 2, 1997, we now enclose a copy of the new building
location survey prepared by Kim Husted Surveying Ltd. dated August 6, 1998 for Cluster
"8" now under construction. We trust that you will be able to proceed at the next meeting
date with our application for part lot control exemption for Cluster "8".
We look forward to receiving the required agreement in due course.
Yours truly,
IAN RAINTON.
IRL/dp
Enc.
28
5t, l.y�zl
i
ko
DO 7�
1
2 A,
N
CQ v�' ze ? ��
015T /
s, 'so to
<�5azl�� \ R4ce w''�00"i �.
lb-
9
t9 `B All 1, Syr,; . S Al
ej
ry,y
' 9yI " ..�' Dry O)
65 �` 9 ?�� ss• e � m o5
Ste Al
19
00
i �RgCF�'• 5,64 p
3, fopyI $Z)
7- 1. F9
1p 'co
7-
•.1 -O
[n ¢
ASSOCIATION c
`PP, LAND SURVF
PLAN SV8Atl557
12378
O
w C� THIS PLAN IS NC
y j• `;'il jt% UNLESS IT IS AN
Ste �� 9 ISSUED IBY ATHE C
w
HS/V/99 ZZ:31:46 EST:
MAY-27-99 THU 03:56 P
1 Jessie Street
p.0. Box 129
Lansdowne, Ontario KOE 1 LO
(613) 659-2415
Fax (613) 659-3619
M
ASSOCIATION OF?-> CLERK-Tillsonburg T Page HHZ
AMO FAX NO. 4169716191 P. 01
The Municipality of the
Township of
FRONT OF LEEDS AND-LANSDOWNE
Clerk -Administrator:
Ma 18, 1999 John A. Trudgen, C.M.O., C.M.C.
.y Treasurer --Tax Collector:
Gloria A. Crawford. A_M.C.T.
Deputy Clerk:
Diane J. Hall. A.M.C.T
Deputy Treasurer:
Jackie A. Jonkman, A.M.C.T.
The Council of the Corporation of the Township of Front of Leeds and
Lansdowne, at its May 10, 1999 meeting, adopted the following resolution and
requests your endorsement of the resolution.
Resolution No. 130-99
THAT we petition the Federal Government, the Provincial Government, the
Minister of Education and the local school boards to have Bible reading and
prayer reinstated in our schools in Canada
Violence has greatly increased since Bible reading and prayer has beentaken
out of the schools. 11 is now time to make a change for the better and reinstate
what our forefathers stood for;
AND THAT this resolution be forwarded to all municipalities in Ontario for
endorsement
Carri&L
Reeve Harold Grier
Certif ed to be a true copy of a resolution russeel by the Municipal Council on May J0, 1999.
please advise this office if tile resolution is endorsed by your nounicipality.
Diane Hall Y_ 30
Deputy Clerk
This material is provided under contract as a paid service by the originating organization, and does not
necessarily reflect the views or positions of the Association of Municipalities of Ontario (ANIO), its
subsidiary Companies, officers, directors or agents.
OGY07/99 ZZ:31:24 EST; ASSOCIATION OF?-> CLERK-Tillsonburg T Page OOZ
JUN-07-99 MON 04:17 PM AMO FAX NO. 4169716191 P. 01
TOWNSHIP OF TYENDINA GA
Margaret Walsh Canaan J. Milligan
Reeve Clerk-Tmasurer
Resolution of the Municipal Council
Passed May 3, 1999
Moved By: Councillor Bossio Seconded by: Councillor Pordham
WHEREAS 2.2 billion aluminum pop cans and plastic pop bottles are purchased
annually in Ontario of which 1.5 billion do not get recycled and end up as litter and
landfill;
AND WHEREAS the current Provincial Regulations, under the Environmental
Protection act, requires that at least 30% of soft drink containers be sold in refillable
containers;
AND WHEREAS the current Provincial Regulations, under the Environmental
Protection Act, allows for the sale of soft drink containers in non -refillable containers
provided that a minimum of 50% of such containers are recyclable;
AND WHEREAS the requirement for at least 30% soft drink refillable containers can
not be found in retail situations;
AND WHEREAS Ontario Municipalities currently manage non -refillable containers in
the waste and recycling streams entirely at their awn -ex
AND WHEREAS a Full depositlrefund system for all beverage containers would
reuse more -material and shift costs away from Municipalities;
NOW THEREFORE BE IT RESOVED that the Corporation of the Township of
Tyendinaga does hereby Petition the Province of Ontario to change the existing
legislation regarding Refillable Beverage Containers to require a Full Deposit/Refund
system for all Beverage Containers;
AND FURTHER that this Resolution be forwarded to Mr. Gary Fox M.P.P., to AMO,
and to all Municipalities in the Province of Ontario for their support.
Carried (unanimously)
869 MELROSE IUD, R.R. # 1 SHANNONVILLE, ONTARIO KOK 3A0
31
PHONE 613-396-19" FAX 613-396-2080
This material is provided under contract as a paid service by the originating organization, and does not
necessarily reflect the views or positions of the Association or Municipalities of Ontario (AMO), its
subsidiary companies, offican, directors or agents.
•
LONG POINT REGION CONSERVATION Aq,,:'J4
FULL AUTHORITY - MIN +�• rr-n . s,�
9
t:.r ip
The Full Authority met in the authority boardroom J,U7r� p.m. All members were
present except D. VanLondersele and J. Petrie. Vice-Cha�RT ° - an aassen aired
the meeting. Staff present were J. Oliver, P. Bravener, D-AL-le-11-m-es andj - r,
Van Paassen welcomed everyone. He reviewed the monthly calendar of events. It was
reported that Mr. Petrie was recovering from an operation. The Chairman called for and
received no disclosures of interest.
MOTION A-14 - moved by R. Orth, seconded by G. Sytsma and carried that the minutes
of the previous meeting of the Full Authority held April 7, 1999 be adopted as circulated.
BUSINESS ARISING:
The Chairman welcomed and called upon David Puttock who was in attendance to report
on the fourth draft of the Forest Management Plan. Mr. Puttock expressed his
appreciation for the support of the members, public and staff who had contributed the
information to formulate the document that was being considered for approval. He
pointed out the significant changes that had occurred during the process and in particular
the four points that were significant from draft three to draft four. Discussion followed.
The objective to facilitate public input and expert guidance into the management of
LPRCA forests was the dominating point. Draft four as presented referred to a technical
advisory committee to guide the development of forest policies and management practices
with clearly defined terms of reference. Mr. Puttock was asked to suggest how he saw this
committee structure and its role. Several members expressed the opinion that they were
not in agreement with forming such a committee and explained their reasons,/concerns.
Benefits, standards, guidelines, accountability were all issues that were debated. The fact
that this would be the first technical advisory committee with the terms of reference as
suggested was pointed out. It was suggested that LPRCA would in fact be a pioneer in this
field. Some members were not in agreement with the wording on page 13 and page 25
with reference to (TAC). The need for 20% of forest as designated Natural Heritage
Woodland was questioned along with the time period of five years. J. Oliver stated the
inventory of LPRCA lands would be complete in the next year. The General Manager also
spoke in favor of a technical advisory committee noting he has changed his mind on the
issue and he felt that LPRCA should seek the opportunity to obtain scientific and
technical input. Mr. Van Paassen thanked Mr. Puttock for his report.
Motion 15 was read and put forth to approve the fourth draft as presented. Discussion
followed to amend the fourth draft and a motion was prepared to amend motion 15. A
recorded vote was requested for both motion 15 and 16. P. Black cited 10 reasons for the
committee to consider relating to the technical advisory committee.
MOTION A 16 - moved by R. Orth, seconded by G. Sytsma and carried that motion A
15 be amended by deleting the recommendations relating to the establishment of a
FULL AUTHORITY COMMITTEE MEMBERS m 32
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 1
q
May S, 1999
Technical Advisory Committee.
B. Abele, No; P. Black No; L.Chanda, Yes; M. Gartshore, No; S. Hazen, Yes; S. Lamb, Yes;
J. Lester, Yes; R. Orth, Yes; F. Sanderson, Yes; G. Sytsma, Yes; C. Van Paassen, Yes; J.
Wells, No. 8 Yes/4 No.
Further discussion followed regarding the 20% designation of Natural Heritage Woodland
and the fact it had been changed from 15 to 20%. It was pointed out that the lands
designated under the CLTIP program still need to be inventoried. It was felt that it will
not be very difficult to meet the target of 20%. Properties such as the South Walsingham
Sand Ridges have not been included to date and this is a goal.
MOTION A-1 S - moved by B. Abele, seconded by J. Wells and carried that the 20-year
LPRCA Forest Management Plan document be approved as amended by A-16 May S,
1999 by David Puttock of Silv-Econ Ltd B. Abele, yes; P. Black, yes; L. Chanda, yes; M.
Gartshore, yes; S. Hazen, yes; S. Lamb, yes; J. Lester, yes; R. Orth, yes; F. Sanderson, yes;
G. Sytsma, yes; C. Van Paassen, yes; J. Wells, yes. 12 Yes.
It was requested that the decision for a technical advisory committee be deferred to the
next Resource Management Committee for further review. P. Black requested a recorded
vote.
MOTION A-17 - moved by P. Black, seconded by M. Gartshore and carried that the item
referred to in Draft 4 of Mr. Puttocks Forest Management Plan pertaining to a Technical
Advisory Committee be referred to LPRCA Resource Management Committee for their
review and recommendation to the full board. B. Abele, yes; P. Black, yes; L. Chanda, yes;
M. Gartshore, yes; S. Hazen, yes; S. Lamb, no; J. Lester, no; R. Orth, no; F. Sanderson, no;
G. Sytsma, no; C. Van Paassen, yes; J. Wells, yes. 7 Yes / S No.
REVIEW OF COMMITTEE MINUTES:
It was noted that L. Chanda is not a member of the Resources Management Committee
as reflected as absent.
The new toll free number for the administration office was circulated to members and
everyone is encouraged to use the number. P. Black noted staff should be thanked for a
job well done regarding the charitable audit. The General Manager explained the concerns
discussed at the finance meeting regarding the Big Creek Canoe Project for the full
membership. He stated that the sub -committee for the project has sent a letter to all the
landowners adjacent to the Big Creek and is attempting to address issues of concern as
identified. It was suggested that the motion FP-24 and discussion on including park
employees on the salary grid be discussed in committee of the whole. Several members
indicated that they would like to attend the Southern Ontario Woodlands Conference.
It was agreed that the authority submit registration for three members to attend the
conference .
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 2
33
Q
May 5, 1999
MOTION A-18 - moved by J. Wells, seconded by S. Hazen and carried that the Authority
approve the action taken and accept the recommendations made as recorded in the
minutes of the following meetings:
Special Resources Management Committee - April 7, 1999
Finance & Personnel Committee - April 21, 1999 except motion FP-24
MOTION A-19 - moved by J. Wells, seconded by S. Hazen and carried that Peter Black
and another member to be determined be authorized to attend the Southern Ontario
Woodlands Conference with registration, expenses and per diems paid by the Authority
in accordance with the LPRCA Personnel Policy.
CORRESPONDENCE:
Big Otter Marina & Campgrounds - Mike Garry expressing his disappointment that the
authority would consider doubling the rent and proposing that the authority consider a
50% increase in the rent for the next five year term.
MOTION A 20 - moved by G. Sytsma, seconded by J. Lester and carried that the
Authority agree to an annual rental rate for Port Burwell Conservation Area (Big Otter
Marina & Campgrounds) for the period April 1, 1999 to March 31, 2004 with Michael
Garry (552855 Ontario Ltd. ) of $3,750 in accordance with the lease agreement, and
subject to the 2% late payment charge.
County of Brant regarding discussion with the City of Brantford, the City of Nanticoke
and the Town of Simcoe whether the abandoned CP railway corridor from Brantford to
Simcoe should become part of the Trans Canada Trail. The Trans Canada Trails
Foundation has identified this corridor as a significant link in advancing the completion
of a Canada -wide trail system. Members relayed discussion and activities at their
respective council meetings. Mr. Oliver reported that he had attended a meeting at Elgin
County who are also trying to get the corridor route through their area.
FILL CONSTRUCTION APPLICATIONS as per report dated April 28, 1999.
NEW BUSINESS:
The General Manager and the Supervisor of Community Relations updated the members
regarding the June and July Full Authority meetings. The June meeting will be held at the
Backus Education Centre on June 2'. This is the evening that staff and members are
recognized for years of service. Also at that meeting 51 volunteers will be recognized for
hours of service to the Backus Complex in 1998. Recognition will take place at 7 p.m. and
be followed by light refreshments. The regular business meeting will follow. The July 7'
meeting will be a bus tour and members, staff and municipal representatives will be invited
to attend. It was suggested the business portion of the meeting could commence at 9 a.m.
and be followed by the tour.
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 3
34
O
May 5, 1999
C. Van Paassen reported that the Port Dover Lions Club is prepared to donate $2500 to
the Black Creek C.A. Trail project. He will be reporting this to the Resource Management
Committee and seeking support to approve the project even if the Long Point Foundation
is unable to fund the project in their 1999 budget.
MOTION A 21 -, moved by L. Chanda, seconded by M. Gartshore and carried that we do
now enter Committee of the Whole.
MOTION A-22 - moved by L. Chanda , seconded by P. Black and carried that the
Committee do now rise.
Discussion centered on Motion FP - 24, a donation of land, and a confidential concern of
a member.
MOTION A 23 - moved by J. Wells, seconded by S. Hazen and carried that the
committee approve Motion FP- 24 as recommended by the Finance & Personnel
Committee on April 21, 1999.
MOTION A-24 - moved by F. Sanderson, seconded by J. Wells, and carried that the
authority accept a donation of a parcel of land adjacent to Black Creek Conservation Area,
consisting of two acres more or less from DEWAL FARMS, to be incorporated as part of
the Black Creek Conservation Area day -use development project AND FURTHER that a
tax receipt be issued for the appraised value of the donation less any input costs (survey,
legal, appraisal) incurred by the Authority.
MOTION A-25 - moved by P. Black, seconded by M. Gartshore and carried that the Full
Authority direct the Subcommittee to review LPRCA Administration Regulations and
Resolutions to address the item of Member Decorum in their review.
The meeting adjourned.
Chris Van Paassen Pam Bravener
Chairman Supervisor of Finance of Administration
r. 3.5
FULL AUTHORITY COMMITTEE MEMBERS
Brian AbeleReter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth,. 0dMettie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 4
y
a
I
='1
TOWN OF TILL'"-• 2000
ECE�,r
JUN 7
Dear Mr. Ba Rtt.
FILE #
You are invigge Make a SI "lathe -yea 2000 —
as part of what will a Canada's highest -profile, national millennium project —
The Trans Canada Trad Relay 20001
Beginning in the Spring of 2000, official water carriers will transport water from the three
oceans surrounding Canada, along the Trans Canada Trail to the National Capital Region.
The 15,000 km route will pass through thousands of cities, towns and villages —including
your community. The Relay will involve hundreds of thousands of active Canadians and
will receive extensive media attention! The enclosed brochure provides additional details
and information on this exciting six-month event.
Special funding has allowed our non-profit ParticipACTION organization to regionally
recruit and manage a special team of community animators — individuals who will work with
a wide variety of organizations in your community to maximize the potential of this event.
Mayor McKnight has already been invited to be a part of this exciting national millennium 'r
event. As one of the key individuals responsible for planning special events and celebrations
in your community, we feel it is imperative that you are also informed.
We look forward to meeting with the Mayor and yourself in the very near future, in order to
discuss how we can formally proceed with ensuring that your community will help to make a
splash in the year 2000 as a partner in the Trans Canada Trail Relay 2000.
For further information, please feel free to contact the Community Animator assigned to
your community. Their business card has been enclosed with this package.
Sincerely,
/ 6 �� LQ Fi�K 16 t cz C
O�r,2-�'IPaul Damaso
Region Co-ordinator, Ontario
Trans Canada Trail Relay 2000
ParticipACTION
1
4
Ministry of Citizenship, Ministere des Affaires civiques,
Culture and Recreation de la Culture et des Loisirs
77 Bioor St W 77 rue Bloor O
Toronto ON M7A 2R9 Toronto ON M7A 2R9
May 18, 1999
Mr. Brad Bartlett
Deputy Clerk
Town of Tillsonburg
200 Broadway
Suite 204, 2nd floor
Tillsonburg, ON N4G 5A1
Dear Mr. Bartlett:
(5D Ontario
TILLS
�.o
Z
1� L
F1L4 #
Thank you for participating in the 1999 Community Action Awards.
The nomination you submitted on behalf of Mr. Bill Mates has been processed and
forwarded to the selection committee for consideration. This involved ensuring that each
nomination was completed properly and making follow-up calls to the nominators to clarify
information. We received a total of 100 nominations for this year.
The results of the committee's deliberations will be known by early June, at which time the
nominees who have been chosen for the award will be contacted directly. All nominators
will be mailed a copy of a news release, announcing the names of the fifteen recipients,
which will be issued after the presentation ceremony scheduled for June 23, 1999.
On behalf of the Community Action Awards Selection Committee, I once again thank you
for responding to the request for nominations.
Yours sincerely,
Nanda Casucci-Byrne
Manager
Ontario Honours and Awards Unit
Ministry of Citizenship, Culture and Recreation
37
42 IM
41
LONG PINT REGION CONSERVATION AUTHORITY
R.R.#3 - Simcoe - Ontario - N3Y 41<2 - Tel: (519) 428-4623 . Fax: (519) 428-1520
May 26, I999-
Dear Friends of Conservation:
Tr%l INI nc T11.1 `:nk°RI Mr;
Fic:i. R_'D10
Attached please find a copy of the long-term Forest Management Plan for
LPRCA forest properties, as approved by the Full Board on May 5, 1999.
Among many initiatives, the Plan calls for the Authority to designate 20%
of our forest land holdings as protected, "Natural Heritage Woodlands",
within the first five years of implementation. It also directs us to complete
the detailed inventory of our remaining forest lands within the next year and
to develop silvicultural practices, standards and guidelines as soon as
possible.
The new plan actually takes effect on April 1, 2000 when our present 5-year
agreement with the Ministry of Natural Resources (Aylmer District) expires.
We very much appreciate all the input from partner agencies and groups,
member municipalities and individuals in developing this 20-year plan. We
will continue to provide opportunities for input to and review of our annual
forest management program as defined by our long-term plan.
Yours truly,
).Cnj�p Ut.
Ccver
J.L. Oliver
General Manager
is
A member of the Conservation Ontario Network
Ministry of Ministere des
Natural Richesses
Resources naturelles
Ontario
Rabies Research Unit
300 Water Street
Peterborough, ON
K9J 8M5
June 1, 1999
Dear Council,
OF T.
_.... _
t
-•
14 :N
The Ministry of Natural Resources (MNR) will be dropping approximately 1.1 million
rabies vaccine baits from September 20 to October 2, 1999, to protect the public from
the threat of the arctic fox strain of rabies.
The rabies vaccine will be distributed across a portion of southern Ontario (please see
map attached for the proposed area of baiting). We will send you an updated map
should the baiting area be significantly modified. These baits contain a rabies vaccine.
There have only been four incidents of fox rabies in Ontario during the 1998 season.
This bait will help control the arctic fox strain of rabies in this Province.
Baiting will commence from the Stratford Municipal Airport on September 20, 1999 and
continue from the Peterborough Airport around September 27, 1999. Three MNR
"Yellow Bird) Twin Otter aircraft will distribute the baits between 8:00 a.m. and 6:00 p.m.
daily, weather permitting. The baits will be dropped in low altitude fights of approximately
500 feet over rural areas.
These baits will contain a blister pack of rabies vaccine (ERA - a vaccine commercially
produced by Artemis Technologies, Guelph Ontario). Baits are labeled as MNR Baits
and include a phone number should you find a bait and need to inquire further. The
Ministry requests that people not touch the baits.
The vaccine bait drop has been highly effective in eliminating the fox rabies strain in
Ontario. Due to. its success, the Rabies Research Unit of MNR has been asked to
conduct similar bait drop operations in Quebec, Vermont, New York, Ohio and Texas in
the past year.
If you wish further information on rabies prevention and control operations, contact the
MNR's Natural Resource Information Centre at 1-800-667-1940 or visit the Rabies
website at: http://www.mnr.gov.on.ca/MNR/rabies.
Barry Rad rd
(7 -1551
radforb @ gov.on.ca
attachment
39
---__-__--_-- *
1 /~
GTA Ground Baiting a
� -'--'---- ----'- -�--- - |
JUN-11-99 FRI
1:18 PM
P. 1
INFORMATION LETTER TO RESIDENTS
The Town of Tillsonburg is planning reconstruction we
completed by 31 August 1999 on the streets listed belov
• BROADWAY - HWY. 19 from the north side of Vei
• CONCESSION STREET from 55 m east to 55 m H
969774 Ontario Limited (Elgin Construction) will be it
• SANITARY SEWER from VENISON STREET to
drain connections will be renewed to property line.
/'ac'�
/0
U•iN
• STORM SEWER including catchbasins on BR
CONCESSION STREET.
• WATERMAIN including services on BROADWAY from-v _
STREET and CONCESSION STREET from BROADWAY to 50 in west of BROADWAY, —
• GRANULAR ROADBASE, CURB & GUTTER, SIDEWALK and BASE HOT -MIX ASPHALT
on BROADWAY and CONCESSION STREETS.
The following information is provided in the event that you have any questions or concerns; any
complaints should be registered with the Engineer.
CONTRACTORS: 969774 Ontario Limited (Elgin) Project Managers: Bob Nicli
140 Burwell Road,
Carlos Mota
St. Thomas, Ontario. N5P 3R8
(519)631-5041
ENGINEER: Cyril J. Demeyere Limited Project Managers:
Peter Penner
P.O. Box 606, 261 Broadway,
John Wiebe
Tillsonburg, Ontario. N4G 4J1 On -Site Inspector:
Jeff Vickers
(519) 688-1000
EMERGENCIES: If unable to contact the Contractor or the Engineer, then
call 842-5912 and
leave message with Police Department.
QUERIES: Information regarding the project may be obtained from:
Mark Cowan, Director, Public Services Department
(842-5951)
Tim Harris, General Manager & Secretary, PUC
(842-7373)
Peter Penner, Consulting Engineer
(688-1000)
John Wiebe, Consulting Engineer
(688-1000)
Continued ...
JUM-11-99 FRI 1:19 Phi P. 2
-2-
TRAFFIC/ Streets will be open to local traffic whenever possible, however, some streets
MISCELLANEOUS will be closed (with detours posted) periodically during the installation of
underground services.
The work will result in some inconveniences to residents. Dust, noise and
interruption of services cannot be eliminated, but their effects will be
minimized where possible. We solicit your patience and understanding.
Parents are urged to advise their children to use caution in the vicinity of
excavations and construction equipment.
Homeowners are asked to notify the Engineer of underground sprinkler
systems within the road allowance and to stake the location of sprinkler
heads. The Contractor is responsible for the salvage of sprinkler heads for
the Homeowner. The Homeowner is responsible for reinstallation of the
sprinkler system.
Surface hot -mix asphalt on the 1999 project is scheduled for spring 2000.
SERVICES: Sanitary sewer services will be replaced as conditions warrant from the main
sewer replacement to the property line, providing a depth of 9' - 10' at the
property line or as required to service existing basements. New sanitary
services will be installed for future use to property line on the west side of
Broadway to lots currently served by the Fox Alley sewer.
8 JUNE 1999
Water services will normally be replaced within the road allowance, however
some copper services may be connected to the new main without
replacement. Location and size will be to suit existing unless the Engineer
is notified otherwise.
The existing watermain in the easement behind houses on the east side of
Broadway will be abandoned. New water services will be provided off
Broadway watermains. Water services on Venison Street shall be
maintained.
Storm sewer services will only be provided upon request and will be at the
homeowner's expense.
CYRIL J. DEMEYERE LIMITED,
CONSULTING ENGINEERS,
P.O. BOX 606,261 BROADWAY,
TILLSONBURG, ONTARIO. N4G 4J1
(519)688-1000 (FAX)842-3235
I
V
7
1'itlsanburg, Broadway
N
O
•-d
r
0
Printed: JunMI99 Mileskm Sumnwry �
Page I Fixed Delay - - - -
W
y�.1.�4,... w..`. r..�. , .. .. �.. ..-. ...... ��v�.`..'�... w..-.-.. ... �.,....-r.r.- - • �r��r: l�ilw •'�Y•�i.r isw.r
OuR FILE:
FROM:COUNT'Y OF OXFORD I10:519 537 3024
The Corporation of the
COUNTY OF OXFORD
DEPARTMENT OF PUBLIC HEALTH AND PLANNING
Planning and Development
A-11 /99
MEMORANDUM
PAGE 2/10
Phone: (519) 539-9800
Fax: (519) 537-3024
To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment
From: Michael Barrett, Oxford County Public Health & Planning Department
Re: Planning Comments on Application for Minor Variance A-11/99
Date: June 11, 1999
BACKGROUND
Owner:
Zoltan Demeter
Applicant:
Pioneer Petroleums (Agent - Jim Woods)
Location:
115 Simcoe Street
Official Plan:
Highway Service Commercial
Zoning By-law:
Highway Commercial (C2)
Adjacent Uses:
single -detached dwellings (south, west & east), BJ's Diner, single -
detached dwelling (north)
Proposal: The applicant proposes to redevelop an existing automobile service
station by removing the existing pumps and building and replacing them
with new pumps, a kiosk and canopy.
Requested Relief: Relief from section 12.2.2.1.2, Lot Coverage, to increase the maximum
lot coverage from 20% to 26% to recognize the coverage of both the
kiosk and the canopy.
COMMENTS
Intent and Purpose In conformity
of Official Plan:
Intent and Purpose The purpose of the lot coverage provision in a highway commercial zone
of Zoning By -Law, is to assist in reducing the massing effect of structures. It also ensures
there is adequate space on the property to accommodate the required
parking and some landscaped open space.
The construction of canopies in the development or redevelopment of
service station has become a common practice. These canopies provide
customers with protection from the elements as well as good lighting for
night time use. The canopy is raised which assists in reducing the
massing effect and eliminates any site line concerns. It is the opinion of
this Department that the approval of this variance would not jeopardize
the intent of the lot coverage provision.
Extent of Variance: The variance is minor
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning fcounty.oxford on.ca
JUN-11-SS 15:06 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 3/10
A-11 /99
Page 2
Desirable The subject property has been used as a service station for a number
Development/Use: of years and is located in a stretch of existing highway commercial
development along Simcoe Street. It is the opinion of this Department
that the re -modelling of this station with the addition of the canopy would
not be out of character for this area.
Summary: Some Zoning By-laws in other communities have special provisions which
permit service station canopies to encroach into required setbacks.
However, the Town of Tillsonburg currently does not have this type of
provision.
The canopy will also require one additional variance as it encroaches into
the required front yard. The C2 zone requires a front yard of 12 m (39.4
ft.) while the canopy is to be set back 1.5 m (4.9 ft.). Based on the fact
that the canopy is raised and will not interfere with site lines, it is the
opinion of this Department that the approval of a minor variance to
recognize this encroachment would not jeopardize the four tests used to
evaluate a minor variance application.
Recommendation: That the Tillsonburg Committee of Adjustment approve application
A-11/99 for 115 Simcoe Street, subject to the following conditions:
1) That the application be amended to include the following
additional variance:
"Permission for relief from Section 12.2. 2.1.3, Front Yard,
to reduce the front yard from the required 12 m (39.4 ft.)
to 1.5 m (4.9 ft.)."
2) That a building permit be issued within one (1) year of the date of
the Committee's decision or the approval will lapse.
e
0
ip
LEGEND
0
v
S'4f 0�
B sT
,
,
,
S"4TE
ns1^D'`
12
6LC099
W
W I
� F
r t w -
�+ a
m TOISONBW
Application for Minor Variance A-11/99
Pioneer Petroleums, 115 Simcoe Street
NOTE: THIS IS NOT A PLAN OF SURVEY
I ILL9OMURG - 9ARRM
V
D
17
m
01999
AND RELATEDINFORMATIII .Y.TEM
co u NTY oI
a
I oxr oeo
CREPTEOON09.NN-1999 B
SIMCOE
.j" mmi - cm STREET
rv..e0 .t" emw . am ALLEY
LOT 17_'O
LOT 1719
I
O
.4
C
Z
W
m
Lot Coverage Calculatlons
0
I O
Klosk (4.88m x 15.24m)
74:37 M2
i O
Canopy (15.24M x 22.9m)
C
j Z
H
347.47 M2
'<
Total
O
hi
= 421.84 m2
' O
rx
>O
Lot Size (40.23m x 40.27m)
12 1,620,06 n2
f
Lot Coverage
C
= 26.047..
c
r
r
n
r
ti.2 0
' lJ1
i UI
W
y
W
PROJECT:
PIONEER PETROLEUM
N
DRAWING:
PROPOSED iNSTALLAMN OF NEW
16' X 5O' PREFAB, SLItLOINC
NEW GAS ISUWDS AND CANOPY
DATE: DRAEF:
BY:
FEB 12/99
SCALE: REVI1140Q MAY y
n
. tJ1
m
JUN-11-99 15:07
su
OUR FILE:
FROM:COUNTY OF OXFORD I13:519 537 3024
The Corporation of the
COUNTY OF OXFORD
DEPARTMENT of PUBLIC HEALTH AND PLANNING
Planning and Development
A-12/99
MEMORANDUM
PAGE 6/10
Phone: (519) 539-9800
Fax: (519) 537-3024
To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment
From: Michael Barrett, Oxford County Public Health & Planning Department
Re: Planning Comments on Application for Minor Variance A-12/99
Date: June 11, 1999
BACKGROUND
Owner:
Gateway Realty Ltd.
Applicant,
William Sanders
Location:
33 & 39 Oxford Street
Official Plan:
Central Business District
Zoning By-law:
Central Commercial (Cl)
Adjacent Uses:
Automobile Sales Establishment (west), New China Restaurant (north),
Bon-Appet Restaurant (east), & single -detached dwelling and Sunrise
Kitchens (south)
Proposal: The applicant proposes to redevelop the properties by demolishing the
existing buildings and constructing two buildings. One building is to be
used as an eating establishment while the other is to be used as a retail
store.
Requested Relief: 1) Relief from section 11.2.2.2.6, Rear Yard, to reduce the rear yard
from the required 6 m (19.6 ft.) to 0 m (0 ft.).*
2) Relief from section 5.17.1, Parking Area Requirements, to reduce
the number of parking spaces from the required 46 spaces to 42
spaces.
3) Relief from section 5.15.1, Loading Space Requirements, to reduce
the number of loading spaces from the required 2 spaces to 1 space.
4) Relief from section 5.15.1, Loading Space Requirements, to reduce
the width of the loading space from 4 m (13.1 ft.) to 3 m (9.8 ft.).
*On the advice of the County Public Health and Planning Department, the
applicant requested that half of the width of Cat Alley be used in the rear
yard calculation in accordance with Section 5.14, however, this section
cannot be used as it only applies to residential properties.
COMMENTS
Background: These properties were subject to a previous application for minor
variance and site plan approval in 1987. However, this development did
not proceed to the construction stage.
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 9 ptanning®countyoxford on.ce
C
Application for Minor Variance A-12/99
Gateway Realty Ltd., 33 & 39 Oxford Street
NOTE: THIS IS NOT A PLAN OF SURVEY
IILL ONRURG-RPRNETT
LEGEND
mISOMBU c
v
b
C1
m
®T998
lANO GELw TEU INi"UNMATION SY9iEN. �]
PY \
ouNTV Oi OrtG OFo
CRWECON:09JUN-:999 m
. C4
C
Z
i
lD
tD
nndscoped
Slgnage
0.
- • �,��
42 Parking Spaces provided,
to
Co
w •
��
}'
w
•M
ST
Eating Establishment C2961,2 sq,
9
ft,:o
�
_
Requires 30,5 spaces W
'n
andsca Pd
P '
33.0523
2 .1290
gnage
Retait Store (2954.8 sq. f t.)
c
2627
�`
Requires 15,3 spaces,
�,,
..
'`5
Total Required 45,8 spaces
x
3 m (9,8 ft.) X 6 m (19,68 f t,),
o
+ '
W By -Low No. 1994 Section 5.17.1
.«♦.+
♦ . • ♦ ♦ . ♦
i ♦ t . ♦ ♦ ♦ ♦ ♦ ♦ t !
t:'2961,2'r`•'•
'�•4''� '}' 2954 8:.
T t `, « '
+ + . t • s f t 419900
. • ♦ 4 ♦ ♦ ♦ + ♦ ♦ ♦ }
1
. . . « • « i • + +
ter+... _srrVM ♦-.*.♦tf`
• t + t ♦ ♦ t • ! +
♦ a . ♦ ♦ « . ♦ ♦' . •ED
` --46.0000 6.770
w
19,61300
W
Lo
,
SP,
Q Scale+ 1 mm X 1.277 = 1 ft.
= R E Lehman 01/06/1999
m
N
m
m
JUN-11-99 15:09 FROM:COUN?Y OF OXFORD ID:519 537 3024 PAGE 9/10
A-12/99
Page 2
Intent and Purpose In conformity
of Official Plan:
However, the Official Plan does state that the Committee shall consider
whether there are alternatives to the approval of a minor variance.
Intent and Purpose Rear yard - The purpose of the rear yard provision in the C1 zone is to
of Zoning By -Law: provide an area for loading and some parking. Most of the buildings
located in the C1 zone have no front or interior side yards as they are
adjacent to one another along Broadway. Therefore, the C1 zone
requires a rear yard in order to provide a loading area.
In this instance, there will be a large parking area and one loading space
which can be used for this purpose. With a 0 m (0 ft.) rear yard, the
proposed building will abut Cat Alley which is only 4.3 m (14 ft.) wide.
However, Cat Alley is not intended as the principal thoroughfare in this
area and the development will have other access points on Oxford Street
and Harvey Street.
Number of Loading Sees - The requirement for the number of loading
spaces is based on the area of the proposed buildings. Based on the
area of these buildings, the Zoning By-law requires 2 loading spaces.
Because the development is in the downtown core, has a relatively large
parking area which can be used for loading during off -hours, and is
providing one on -site loading space, it is the opinion of this Department
that the reduction in the number of loading spaces can be supported.
Loading Space Size - The Zoning By-law requires that loading spaces be
sized to accommodate a transport truck. The applicant has requested
that the width of this space be reduced by 1 m (3.3 ft.). Provided that
there is no overhang on the building which would limit the height of
delivery vehicles, it is the opinion of this Department that this reduction
can be supported. The applicant has indicated that the size of the
majority of delivery vehicles will be smaller than a transport truck.
Number of Parking Spaces - The parking provision is intended to ensure
that there is adequate parking provided on the subject property. If the
proposed buildings are to be occupied by an eating establishment and a
retail store, the development will require 46 on -site parking spaces. The
proposed development intends to provide 42 spaces, resulting in a 4
space deficiency.
The Town of Tiilsonburg has a cash -in -lieu of parking by-law in effect in
this area. Under the cash -in -lieu process, the applicant can request that
Town Council accept a cash payment in lieu of the providing the required
parking spaces. The money collected under this process is then used by
the Town for the construction of municipal parking spaces. It is the
opinion of this Department that the requested reduction in parking spaces
be denied and the deficiency be recognized through the cash -in -lieu
process.
JUN-11-SS 15:09 FROM:COUNT'Y OF OXFORD ID:519 537 3024 PAGE 10/10
A 12/99
Page 3
Extent of Variance: The variances for rear yard and loading space requirements are minor,
while the variance for the reduction in the number of parking spaces is
not minor.
Desirable The development of this site for use as an eating establishment and
Development/Use: retail store will be one of the first steps in the redevelopment of the south
end of the downtown. Although our Department would prefer that both
buildings be built adjacent to Oxford Street with parking at the rear, we
believe that this design represents a compromise between our
Department and the applicant.
Summary: The development of this property will be subject to site plan control
approval prior to the issuance of a building permit.
Recommendations: That the Tillsonburg Committee of Adjustment ac�ye the requested
minor variances relating to rear yard and loading space requirements
under application A-12/99 for 33 and 39 Oxford Street, subject to the
following conditions:
1) That there is no overhang or eaves on the south side of the
western building which would encroach into the loading space.
2) That a building permit be issued within one (1) year of the date
of the Committee's decision or the approval will lapse.
And further that the Tillsonburg Committee of Adjustment deny the
requested minor variance relating to parking space requirements under
application A-12/99 for 33 and 39 Oxford Street, for the following reason:
1) The recognition of the deficiency in the number of parking
spaces should be addressed through the Town of Tillsonburg
cash -in -lieu of parking process.