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981109 Regular Council Meeting AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY - November 9`t', 1998 - 9:00 A. M. ORDER OF BUSINESS: Page 5- 11 A. Adoption of Minutes - October 20`', 1998 B. Adoption of Arenda C. Declarations - Municipal Conflict of Interest Act D. Appointments/Delegations E. 9:00 - Public Hearings 12- 19 1. Peter Staley/Town of Tillsonburg - Applications for Official Plan Amendment and Zone Change (Report #98-179 attached) 20- 3 6 2. Hickory Hills Developments Inc. - Applications for Draft Plan of Subdivision, Official Plan Amendment and Zone Change (Report #98-181 attached) i) Correspondence from Harold R. McKnight and Mary F. McKnight 37- 4 6 3. Ron Hoorelbeke - Application for Zone Qpnge (Report #98-175 attached) i) Correspondence from Ron HoorelbeWe F. Reports 47- 5 7 1. Public Services Committee Minutes of November 4`', 1998 58- 6 3 2. Fire Committee Minutes of November 3`d5 1998 ...2 fi Page 2 3. Otter Valley Utility Corridor & Recreation Trail Committee `Draft' Mintues of November 3rd, 1998 (enclosed) G. Communications Page 64- 6 8 1. County of Oxford RE: Condominium Approval by Exemption - 1173644 Ontario Inc. (Graydon) (Report #98-180 attached) 69 2. Town of Walkerton RE: Support of Resolution - Gasoline Taxes and Maintenance of Highways 70- 8 5 3. Tillsonburg P. U.C. RE: 1999 Water Department Budget 86 4. Township of West Nissouri RE: Support of Resolution - Petitioning that School Boards are Not Forced to Close Rural Schools 87- 8 9 5. World 2000 RE: i) Appointment of Millennium Committee ii) Ontario Meeting of Community Millennium Committees - February 13th , 1999 in Toronto H. Information 90 1. Susan Flint RE: Letter of Appreciation 91- 95 2. Privatization Secretariat RE: Delivery of Water and Sewage Services 96- 9 7 3. Ministry of Citizenship, Culture and Recreation RE: Allocation of Funds to Charities and Not -For -Profit Organizations (more info available from Clerk's Office) 98-111 4. Richard Davis and Mary & Randy Ryder RE: Concerns with Housing for Mental Health Programs 112-113 5. Ontario Trucking Association RE: Trucking Industry 114-121 6. Tillsonburg Police Services Board Minutes of October 190', 1998 A�. Page 3 Page 121 7. The Ontario Flue -Cured Tobacco Growers' Marketing Board RE: Appointment of Chair and Vice -Chair 122-123 8. Township of Norfolk RE: Notice of Public Meeting - L'Chaim Shopping Centres Limited 124-126 9. Long Point Region Conservation Authority Minutes of October 7h, 1998 126(i)-127 10. AMCTO RE: Up -Date on the Proposed Mandated Limits on Commercial and Industrial Property Tax Increases 128-130 11. Ministry of Finance RE: Finance Minister Introduces Legislation to Help Small Businesses 12. Association of Municipalities of Ontario RE: 131-133 i) Municipal Member Communication 134 ii) Standards For Sulphur in Gasoline 135 iii) AMO Pursues Unanswered Questions on Mandatory Capping 136-142 13. Rock's Mill Dam RE: Preliminary Discussion Report on Future Management Direction I. Resolutions J. By -Laws 1. By -Law 2870 - 2. By -Law 2871 - 3. By -Law 2872 - 4. By -Law 2873 - 5. By -Law 2874 - To Repeal By -Law 2742 to authorize the Implementation of a Tree Policy to Amend By -Law 2103, as amended (Designated Stop Signs) To Authorize an Encroachment Agreement (James and Linda Mercer) To Authorize an Encroachment Agreement (Clark/Rochon) To Amend Zoning By -Law 1994, as amended (Staley) ...4 Page 4 K. Notice of Motion FIRE AERIAL TRUCK DEMONSTRATION following Council Meeting October 20th, 1998 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, October 20th, 1998 at 8:00 a.m. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith A. B. C. Adoption of Minutes No. 1 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of Council under dates of September 280 and October 8`h, 1998 be adopted as printed and circulated. "Carried" Adoption of Agenda No. 2 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Agenda as prepared for Council Meeting of October 20'', 1998 be adopted as printed, with the addition of: By -Laws I . By -Law 2869 - amended (Epple) and with the deletion of Appointments/Delegations To amend Zoning By -Law 1994, as I . Director of Parks and Recreation RE: Parks Building "Carried" Declarations —:Municipal Conflict of Interest Act 1. Mayor McKnight declared a Conflict of Interest with respect Vendor A125 on the September 1998 Accounts Payable List as contained in Corporate Services Committee Minutes of October 14`", 1998. "Carried" D. Presentations Jr 1. Mr. Stan Grabstas received the Monthly Volunteer Recognition Award for October 1998. E. Public Hearings 1. Stephen & Iva Sesar — Application for Consent Mr. Michael Barrett, Planner, County of Oxford, presented Report No. 98- 159. Mr. Joseph Sesar, applicant, addressed Town Council in support of the applied for Severance Application. No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that it is in favour of the application for consent submitted by Stephen and Iva Sesar, for property located at 456 Broadway, subject to the conditions as contained in County Report No. 98-159, as amended to include that lot grading shall be approved by the Town of Tillsonburg. "Carried" 2. 657602 Ontario Inc. (Richard Epple) — Application for Zone Change Mr. Michael Barrett, Planner, County of Oxford, presented Report No. 98- 160. Mr. Richard Epple, applicant, addressed Town Council and requested support of the applied for Zone Change Application. No. 4 Moved by Councillor Rosehart Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg approve the zoning By -Law amendment application submitted by 657602 Ontario Inc., as contained in County Report 498-160. "Carried" • 6 s a F. Appointments/Delegations Mr. John Gee, General Manager, Woodstock Fairgrounds RE: Off -Track Teletheathre — Royal Tavern Mr. John Gee addressed Town Council and requested support for the Off- track Teletheatre at the Royal Tavern in the Town of Tillsonburg. No. 5 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg support the operation of an Off -Track Teletheatre owned and operated by the Woodstock Agricultural Society from the premises known as the Royal Tavern in Tillsonburg, formerly operated form the premises known as Sam's Restaurant in Tillsonburg. "Carried" G. Reports 1. Corporate Services Committee Minutes of October 14'', 1998 Town Council supported the recommendation as contained under Item H. Closed Session with respect to Mr. Richard Wood, Realtor of Royal LePage/Wood Realty Inc., as contained in the Minutes of Corporate Services Committee under date of October 141h,1998. 2.Public Services Committee Minutes of October 7`h, 1998 3. Development'Culture Committee Minutes of September 291', 1998 4. Otter Valley Utility Corridor & Recreation Trail Committee Minutes of September 2811, 1998 5. Marilou Covey Memorial Fund Minutes of October 511, 1998 H. Communications 1. County of Oxford RE: Application for Approval of Condominium Exemption — 1173644 Ontario Inc. I. Information 1. Monthly Site Plan Report to Tillsonburg Council — October 2011, 1998 Y 2. Long Point Region Conservation Authority Full Authority Minutes of September 9`', 1998 3. Tillsonburg Police Services Board Minutes of August 17`h, 1998 and September 86' and 21 S`, 1998 4. The Council of Canadians RE: Multilateral Agreement on Investment (MAI) 5. Management Board of Cabinet RE: Charity Casino Initiative 6. Harvest Time Church RE: Reimbursement of Canada Day Expenses 7. Co-operative Housing Federation of Canada RE: Transfer of Federal Social Housing Programs 8. County of Oxford RE: Amendment to Interim Control By -Law — Intensive Livestock Farms 9. FCM RE: Funding Available for Community Millenium Activities 10. Association of Municipalities of Ontario RE: i) Outcome of Municipal Expert Panel on Taxation Solutions Ministry of the Environment Announces Expansion of Blue Box Program 11. Common Sense Update RE: i) Getting Ontario's Children Back in the Classroom ii) Welfare Caseloads are Going Down, EI Premiums Should Be As Well J. Resolutions No. 6 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Corporate Services Committee Minutes of October 14'', 1998 be received and recommendations contained therein be adopted. "Carried" 10 6 s No. 7 Moved by Councillor Molnar Seconded by Councillor Carroll AND RESOLVED THAT Town Council approve that the recommendation as contained under Item H. — Closed Session, dealing with Mr. Richard Wood, Realtor, be separated out of the Minutes of Corporate Services Committee under date of October 14`h, 1998. "Carried" No. 8 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Public Services Committee Minutes of October 7`h, 1998 be received and recommendations contained therein be adopted. "Carried" No. 9 Moved by Councillor Beres Seconded by CouncillorMolnar AND RESOLVED THAT Town Council authorize the Mayor and Clerk -Administrator to sign the Community Transportation Action Plan (CTAP) Agreement. "Carried" No. 10 Moved by Councillor Carroll Seconded by Councillor Molnar AND RESOLVED THAT the Development/Culture Committee Minutes of September 29`h, 1998 be received and recommendations contained therein be adopted. "Carried"' No. 11 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT Town Council approve the awarding of the contract for management services at the Tillsonburg Airport to Fulcrum Inc. in the amount of $45,000.00 per year for each year of a two year contract and further that a pumping fee of 5 cents per litre for the first 100,000 litres of fuel pumped be paid and 3.5 cents per litre thereafter each year; AND FURTHER THAT staff draft the contract for management services for review and approval by Town Council. "Carried" No. 12 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Otter Valley Utility Corridor & Recreation Trail Committee Minutes of September 28 h, 1998 be received and recommendations contained therein be adopted. "Carried" No. 13 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Marilou Covey Memorial Fund Minutes of October S`h, 1998 be received. "Carried" No. 14 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg support the Application for Approval of Condominium by Exemption submitted by 1173644 Ontario Inc.; AND FURTHER THAT the County of Oxford be advised of the Town of Tillsonburg's support of the Application. "Carried" No. 15 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT Town Council ask Long Point Region Conservation Authority to consider the Otter Creek as an enhanced canoe route as part of their submission of the millennium project as the Otter Creek traverses three municipalities (Norwich, Tillsonburg and Bayham) through the watershed. "Carried" No. 16 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council amend the short term income protection Elan to allow the employee payout to be changed from February 28 of the following year to December 31" of the same year and to set the employee notification date at November 1" of the same year. "Carried" No. 17 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT Town Council appoint the following persons in the absence of the Mayor and Deputy Mayor: r i) Bob Smith - Acting Mayor ii) Dave Beres - Acting Deputy Mayor "Carried" K. Notice of Motion I s 4- L. By -Laws The following By -Law received three reading and was finally enacted: 1. By -Law 2869 - To amend Zoning By -Law 1994, as amended (Epple) M. Closed Session No. 18 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council move into Executive (Closed Session) to consider a matter of personnel. "Carried" Town Council moved into Executive `Closed Session' at 9:15 A.M. and reconvened into Open Session at 10:20 A.M. (see Resolution No. 11) No. 19 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Council move into Closed Session to consider matters of Real Estate/Property. "Carried" Town Council moved into Executive 'Closed Session' at 11:05 A.M. and reconvened into Open Session at 11:50 A.M. No. 20 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council now move into Executive `Closed Session' to consider a matter of Personnel. "Carried" Town Council moved into Executive `Closed Session' at 12:22 P.M. and reconvened into Open Session at 1:38 P.M. (see Resolution No. 16) Meeting adjourned. MAYOR CLERK cc77 JL Corporation o1 f4 F COUNTY OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 OUR FILE: OP 11-18; ZON 7-265 I Fax: (519) 537-3024 Telephone: (519) 539-9800 APPLICATIONS FOR OFFICIAL PLAN AMENDMENT AND ZONE CHANGE To: The Mayor and Members of the MEETING DATE: November 9, 1998 Town of Tillsonburg Council REPORT No.: 98-179 OWNERIAPPLICANT: Peter Staley 108 Allen Street Tillsonburg ON N4G 5K1 LOCATION: (see Plate 1) OWNER/APPLICANT: Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 OWNER: Ewart and Edwin McLaughlin 10 Elm Street Tillsonburg, ON N4G 2N4 Town of Tillsonburg, Lot 1358, Plan 500 and Block A, Registered Plan 966. East side of Old Vienna Road lying between Simcoe Street and Van Street COUNTY OF OXFORD OFFICIAL PLAN: Existing: Schedule "T-1" Town of Tillsonburg Highway Service Land Use Plan Commercial Proposed: Schedule "T-1" Town of Tillsonburg Residential Land Use Plan Schedule "T-2" Town of Tillsonburg Low Density Residential Residential Density Plan 12 1 LEGEND r O >v SUBJECT I M2 VAN ST. O 0 Application for Official Plan Amendment OP 11-18 and Zone Change ZON 7-265, Peter Staley/Town of Tillsonburg NOTE'. THIS IS NOT A PIAN OF SURVEY \TIILSONEOH6 =— J v.rvoi Ai rnirvron.V Ao noI t sn, r. cou rv,. n. OP 11-18; ZON 7-265 Report No. 98-179 Page 2 TOWN OF TILLSONBURG ZONING BY-LAW NUMBER 19-84: Existing: Highway Commercial (C2) and Open Space (0) Requested: Residential First Density (R1) APPLICATION REVIEW: (a) Proposal Applications for Official Plan Amendment and Zone Change have been submitted to permit four (4) parcels of land to be used for low density residential purposes. The majority of the subject properties* are designated as "Highway Service Commercial" in the County of Oxford Official Plan. The applicants are requesting that these properties be redesignated to a "Low Density Residential" designation. A corresponding application for zone change has been submitted to rezone the subject lands from "Highway Commercial (C2)" and "Open Space (0)" Zones to a "Residential First Density (R1)" Zone. This application for Official Plan Amendment was previously considered by the Council of the Town of Tillsonburg at its meeting of June 8th, 11998. At that meeting, only the northerly two parcels were being considered for redesignation. However, Council passed a resolution indicating its support for the redesignation subject to the redesignation of the two abutting properties to the south to ensure that a pocket of residential development was not created in a commercial area. Subsequently, the Official Plan Amendment was amended to include the two parcels to the south. The two northerly properties subject to this application are approximately 0.4 ha (1 ac) in size and are owned by Peter Staley. The southerly property is approximately 0.6 ha (1.5 ac) in size and is owned by the Town of Tillsonburg. The triangular parcel in the middle which abuts Vienna Road is approximately 0.12 ha (0.3 ac) in size and is owned by Ewart and Edwin McLaughlin. The corresponding application for zone change has been submitted to rezone all four parcels to a "Residential First Density (R1)" Zone to implement the redesignation of these lands. Plate 1, Existing Zoning, indicates the location of the subject property as well as the existing zoning in the immediate vicinity. Lands to the west across Old Vienna Road contain floodplain lands surrounding Otter Creek while lands to the east slope up towards the Vienna Road. Lands to the north contain low density residential development while lands to the south are vacant lands zoned to permit open space and institutional uses. OP 11-18; ZON 7-265 Report No. 98-179 Page 3 Plate 2, Official Plan, indicates the location of the subject properties as well as the existing Official Plan designations in the immediate vicinity. (b) Official Plan In our Department's original report on this application (Planning Report No. 98-80) we indicated that a redesignation of these lands would represent a very small reduction in the amount of vacant and developable Highway Service Commercial lands in the Town. We indicated that this reduction would not negatively impact the adequacy of land supply of Highway Service Commercial lands in the Town. Our Department believes that a redesignation of these lands would not jeopardize the intent of the commercial policies for the Town of Tillsonburg in the County of Oxford Official Plan. (c) Zoning By -Law The subject properties are zoned "Highway Commercial (C2)" and "Open Space (0)" in the Town of Tillsonburg Zoning By -Law. The applicants have requested a rezoning to a "Residential First Density (R1)" Zone. All of these properties will comply with the lot frontage, lot depth, and lot area requirements for an R1 Zone. It should be noted that the middle parcel does not have access to Old Vienna Road. Development of this site may require development in conjunction with abutting properties on either side of this parcel due to the topography of the area. (d) Agency Comments The revised application for Official Plan amendment and the application for zone change have been circulated to a number of public agencies for comment. The Tillsonburg PUC has indicated that there is no hydro line fronting this property and the owner/agent shall consult with the Tillsonburg PUC early in the design stages to ascertain the availability and requirements of electric and water servicing for the new buildings. The PUC states that it has no objection to the application and if relocation of electric and/or water plant is required due to construction, the owner shall bear all costs associated with the said relocation. The Long Point Region Conservation Authority has indicated that there are wet areas and steep slopes associated with portions of the properties which should not be developed. Full comments from LPRCA are attached to this report. The remaining responding agencies consisting of the Town Deputy Clerk, Bell Canada, Union Gas, and the County Director of Public Works had no objections or comments with these applications. l�D OP 11-18; ZON 7-265 Report No. 98-179 Page 4 (e) Planning Review It is the opinion of this Department that the redesignation of these lands would not jeopardize the land use policies for the Town of Tillsonburg in the County of Oxford Official Plan. Although there are highway service commercial uses at the intersection of Old Vienna Road and Simcoe Street, there also is existing residential development in the area of the proposed redesignation and zone change. Our Department agrees with the intent of these applications that these lands would be suitable for residential development. Highway service commercial uses typically require frontage on a major arterial road for exposure and access requirements. RECOMMENDATION: It is recommended that the Council of the..,Town of Tillsonburg recommend to Oxford County Council that it is in favour of an Official Plan Amendment application submitted to redesignate land located in Lot 1385, Plan 500 and Block A, Registered Plan 966 along the east side of Old Vienna Road from "Highway Service Commercial" to "Low Density Residential" in the County of Oxford Official Plan. It is further recommended that the Council of the Town of Tillsonburg approve the attached Zoning By -Law for an application submitted by Peter Staley and the Town of Tillsonburg for lands located in Lot 1385, Plan 500 and Block A, Registered' Plan 966 that rezones the property from "Highway Commercial (C2)" and "Open Space (0)" Zones to a "Residential First Density (R1)" Zone in the Town of Tillsonburg Zoning By -Law. Note: The Zoning By-law will not come into effect until the corresponding Official Plan amendment is final approved. RED BY: Mich el Barrett, MCIP, RPP Interihediate Planner Authorized for Release by: M.R. Bragg, BA, Director of Pu c Healt /nd Planning APPROVED BY: J es Hill, MCIP, RPP Hager of Development M B/vc November 2, 1998 FROM: LPRCA FAX NO.: 519 428 1520 FAX TRANSMISSION LONG POINT REGION CONSERVATION AUTHORITY RR# 3 Simcoc, Ontario, Canada. MY 4X2 1-5194284623 Fax: 1-519-428-1520 e-mail: plantek@lprca. on. ca Web Site: http://www.lprca.on.ca 11-03-98 11:05A P.01 ,e To: Mike Barrett, Planner Date: November 3, 1998 Department of Planning and Development County of Oxford Fax ##: 1-519-537-3024 Pages: 1, including this cover sheet. From: William S. Baskerville, B.Sc. Supervisor of Resource Planning Subject: Applications ZON. 7-265; OP 11-18 I have reviewed the above noted application and offer the following comments for your consideration. Portions of the subject lands should not be developed upon due to the wet nature as well as a portion which includes a valley slope area. Two small spring fed watercourses also flow through this area. There are, however, two areas which would likely be suitable for development. The first area is the north 2/3 of the Staley Property. The second area is a plateau south of the steep slope and wetland area and north of another wet spring source area. The approximately boundaries of these two areas are shown on the attached map. All of the lands are within the Environmental Contraints policy area of the Oxford County Official Plan. The Long Point Region Conservation Authority has a Fill, Construction and Alteration to Waterways Regulation which can be used, in conjunction with any planning controls and the Building Code Act to adequately control development on these lands. It may be appropriate, however, to zone the undevelopable portions as Open Space to ensure that purchasers of these lands are aware of the environmental constraints. Please contact me at this office should you have any questions in this regard. Yours tnlly William S. Baskerville 1 FRAM: LPRCA FAX NO.: 519 428 1520 11-03-98 11:06A P.02 675- �_�- /R- or ol 7: .0) 6765 R e689- 1% ............... 6770 6' 691-5 7 141C 600 srn 6 672-0 7j!-O 6700 4.0 755 a31 30t i t 6695 73 loo year flood line 679 1400, tj 4f; OV Q - - Regional Flood Line Scale 1, to 20U PO TOM & v 6: Liven -E x -r r5 PUBLIC NOTICE pursuant to Sections 17(2), 21(1), 34(12) and 51(19)(a) of the Planning Act, R.S.O. 1990 as amended APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION OFFICIAL PLAN AMENDMENT AND ZONE CHANGE OXFORD COUNTY PUBLIC HEALTH TOWN OF T11.LSONBURG & PLANNING COMMITTEE 00B r,.T� P.O. Box 397. Court House, Woodstock, Ontario Tills il! nb "-' Oht ? N4S 7Y3 Telephone: (519) 539-9800 TeIeDhoffe_-7tM 428 -- DATE: October 19, 1998 FILE: 32T-97005; OP 11-12; ZON. 7-253 - Hickory Hills Developments Inc. The Oxford County Public Health and Planning Committee and the Council of the Town of Tillsonburg have received applications for Draft Plan of Subdivision, Official Plan amendment, and zone change. The purpose of these applications is to change the intended use of the property from an apartment building to a new cul-de-sac with 29 lots. The proposed subdivision comprises approximately 1.91 ha (4.7 ac.) and would permit the creation of 29 residential lots for single-family dwellings and two park blocks. The Official Plan amendment requested is from'High Density Residential' to 'Low Density Residential' and the zone change is from Special 'Residential Third Density (R3-14)' to Special 'Residential Second Density (R2-3)' to permit the subdivision proposal. The subject property is located on the east side of Wilson Avenue lying south of Wilkins Crescent and directly north of the Hickory Hills Recreation Centre, comprising Lot 22, Registered Plan 41M-87, in the Town of Tillsonburg. The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed Subdivision approval, Official Plan amendment and zoning by-law amendment on: Date: Monday, November 9, 1998 Time: 9:00 a.m. Place: Municipal Offices, 200 Broadway, 2nd Floor, Town Centre Mall, Tillsonburg The Oxford County Public Health & Planning Committee will hold a public meeting to consider the proposed Official Plan amendment on: Date: Thursday, November 19, 1998 Time: 1:15 P.M. Place: Planning Annex Boardroom, 78 Light St., Woodstock (beside Court House) You are invited to attend the pubuc meetings, and we would welcome your comments or suggestions either in writing or presented in person at the meetings. A copy of the proposed plan is attached. Please note that a public hearing was previously scheduled to consider these applications, but was deferred at the request of the applicant. Other Planning Act Applications None Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If a person or public body that files an appeal of a decision of County of Oxford as the approval authority, in respect of the proposed plan of subdivision or Official Plan amendment, does not make oral submissions at the public meeting, if one is held, or make written submissions to the County of Oxford before the proposed plan of subdivision or Official Plan amendment is approved or refused, the Ontario Municipal Board may dismiss the appeal. If you wish to be notified of the decision of the County of Oxford in respect of this proposed plan of subdivision, you must make a written request to the County of Oxford. Additional information relating to the proposed applications is available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Planning Department Office, Woodstock. If you have any questions regarding the above -noted applications, please contact Michael Barrett, Intermediate Planner, ext. 337, of the Planning Department at (519)539-9800. Yours truly, M. R. Bragg, BA, MPA Director of Publi & lanning County of ord Dept. of PI ning & Dev pment P.O. Box 397, use L Woodstock, On N4S 7Y3 Phone: (519) 539-9800 or Zenith 72050 4 i. • • �_1NN [iitrtif `�_-_ (LI{11X0 1 C(YYYNI Lf I .rf n i� • ..r lir 1 �-__-♦ � rte. �L I I I 1 1 fir_________- 1 1 I 1 I w KEY MAP w ORA" PLAN IF SUBDIVISION TOWN OF riLL-4mSupe GENERAL. k0rCS 11111■ . � �, /11111 � 111111■ iii �= �iii�r► �i .n ai. li.. ra _ uNOs ul i..w { fw�. rrf,MNi rrw OWNERS CERMICATE l�frw f..�.rrlryrr. Y M wNff Yrw �. Mw�./.w r1Cf [ rr� LTr•a .��wrw�rwrlfMYr.Y�wr� r .r... ��!"ImataaJl� �P.lrwS 1L(!Y SURVEYORS CwnncATE . rriw wr. r r fr..w r r Y.r w w �� rrw i�r�► w r rrnr lr ri�r.Su�r�rliseir� ^i PAM= SWUAASIOOAM /'�� LwYr wwwr� i11 W rwlw{ - . LLs. . qM. cc77 J1e CorPorafion oll4e I`FM W4 z COUNTY OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 OUR FILE: OP 11-12; 32T-97005; ZON 7-253 APPLICATIONS FOR OFFICIAL PLAN AMENDMENT, SUBDIVISION APPROVAL AND ZONE CHANGE Fax: (519) 537-3024 Telephone: (519) 539-9800 To: The Mayor and Members of the MEETING DATE: November 9, 1998 Town of Tillsonburg Council REPORT No.: 98-181 OWNER/APPLICANT: PLANNING CONSULTANT: O.L.S.: Hickory Hills Developments Inc. 11 Church Street, Suite 200 Toronto, ON M5E 1W1 LOCATION: (see Plate 1) Patrick Sweet & Associates Ltd. 1523 Hurontario Street Mississauga, ON L5G 31-17 Town of Tillsonburg, Lot 22, Registered Plan 41 M-87 Kim Husted Surveying Ltd. 50 Fox Alley Tillsonburg, ON N4G 3P4 east side of Wilson Avenue lying south of Wilkins Crescent and directly north of the Hickory Hills Recreation Centre. COUNTY OF OXFORD OFFICIAL PLAN: Existing: Schedule "T-2" Proposed: Schedule "T-2" Town of Tillsonburg Residential Density Plan Town of Tillsonburg Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAw NUMBER 1994: Existing: Special Residential Third Density (R3-14) Requested: Special Residential Second Density (R2-3) High Density Residential Low Density Residential I 4 4Av0S R3-14 \ O-1 Application for Official Plan Amendment, Zone Change and Draft Plan of Subdivision OP 11-12, ZON 7-253 & 32T-97005 Hickory Hills Developments Inc. NOTE: THIS IS NOT A PLAN OF SURVEY IILISONOUNG - UAIIIIEI I lk%o LEGEND c? x� TILLSONBURG m 1999 LAND HELATF.O INV UOMA I ION SYST GM LRLS I�f_711N I V U 1 /l A l II II V (:OMIFOON-04 -NOV V190 2- I �. I -9 Y � 3 I 4 4Av0S R3-14 \ O-1 Application for Official Plan Amendment, Zone Change and Draft Plan of Subdivision OP 11-12, ZON 7-253 & 32T-97005 Hickory Hills Developments Inc. NOTE: THIS IS NOT A PLAN OF SURVEY IILISONOUNG - UAIIIIEI I lk%o LEGEND c? x� TILLSONBURG m 1999 LAND HELATF.O INV UOMA I ION SYST GM LRLS I�f_711N I V U 1 /l A l II II V (:OMIFOON-04 -NOV V190 APPLICATION FOR OFFICIAL PLAN AMENDMENT, ZONE CHANGE AND DRAFT PLAN OF SUBDIVISION APPLICATION NO. OP 11-12, ZON 7-253 AND 327-97005 HICKORY HILLS DEVELOPMENTS INC. LOT 22, REGISTERED PLAN 41M-87 TOWN OF TILLSONBURG METRES 80 0 8 0 1 6 0 ti e• - . • ' ' -• . • ' ' ; 'SIKCLAIR •DRIVE; • {' / / - - J. o -•.;,• • • . _ ;.- ;;;•;;;;;;, ::_;;;- �° _ :•.;; ;.. • ... : ate �� _ SUBJECT PROPERTY O 1999 LAND RELATED NFORMA TION SrSTEM IY eouwr• o• oxsoso LAND USE LOW DENSITY RESIDENTIAL MEDIUM DENSITY RESIDENTIAL ENTREPRENEURIAL DISTRICT COMMUNITY ' FACILITY OPEN SPACE NEIGHBOURHOOD s� PARK FLCODLyE i L-4 PLATE 2 - OFFICIAL PLAN SCHEDULE T—i SCHEDULE T —2 015 Mock 3 alo w. ►�� ,� � `°a� �� NN SINCLAIR DRIVE 1 ti f� t 5 ` 11 x � L � - 2 O Z Stpct.Ata TT1 DAtvc Z AIN o ` In 1 r 1 r 1 L4 --I ExisrING 1.-- COMMUNI Tr eCEN TRE _ / LOT )J ITS; &IM IJ or I I l I 1 • KEY• PLAN ' taut 1•,,AM DRAFT PLAN OF SUBDIVISION LOT 22 R. P. 41M-87 TOWN OF TILLSONSURG COUNTY OF OXFORD SCALE 11500 DATE dw GENERAL NOTES LOTS 1— M sM1Att 1197ACII0 AttOt/1THo I SM MA 111.0ant so.. .Mt97Tts of$.IA /111[97'A' "flow — "" OHNwA TOTAL Ant& of Man 1so1+r ADDITIONAL NOTES I~- wln al ltl M M Rey Itll n.ta.I"" ,asumn M 1110.11 on ollan " • In RM w, 111,111111168 otsaoso IOM ..Y.97Tts (.) , fc►At -- A-AAAKE 111 Star Loa, s0L 111 VMTA,I 0 1TMW N,O1s..AK0 nOApi OWNERS CERTIFICATE 1.wr.T 1,r o...w..+ A, w Ya11�wA o..1 d Tlt 00, s0OJt97 IMO. ntf[tT nnTo.at ►at,1p1 f.t97 . anoolse UAITto 10 .n[►a.t MO 011tI,T THIS WWI MI, O 11OOW11110, T0O A►.IgVAL _ Rt =__moi. Caw �•�±7, an SURVEYORS CERTIFICATE I I1MAT CtMitT T1MT Tot s mocow is w Tt IA*w to K sIawfa[o" Tom" Lam M1► t0 TK ADA,=Nr IMos alit ACOA MUT Ano Io "cociaf snowx -c/"7— _ PATRICK SWEEfa ASSOCIATES i�..I Conuftm in M&"N 0110 lane Etorgnks Isn Iluenono slett sktrtsulpa t IMM Lscs iln n+oa> R 1.11 ,s► . . . . . IFN $10 29 28 27 26 25 24 23 22 21 20 18 19 A1•+' Anl, d+,itroeo �AStKENT --I ExisrING 1.-- COMMUNI Tr eCEN TRE _ / LOT )J ITS; &IM IJ or I I l I 1 • KEY• PLAN ' taut 1•,,AM DRAFT PLAN OF SUBDIVISION LOT 22 R. P. 41M-87 TOWN OF TILLSONSURG COUNTY OF OXFORD SCALE 11500 DATE dw GENERAL NOTES LOTS 1— M sM1Att 1197ACII0 AttOt/1THo I SM MA 111.0ant so.. .Mt97Tts of$.IA /111[97'A' "flow — "" OHNwA TOTAL Ant& of Man 1so1+r ADDITIONAL NOTES I~- wln al ltl M M Rey Itll n.ta.I"" ,asumn M 1110.11 on ollan " • In RM w, 111,111111168 otsaoso IOM ..Y.97Tts (.) , fc►At -- A-AAAKE 111 Star Loa, s0L 111 VMTA,I 0 1TMW N,O1s..AK0 nOApi OWNERS CERTIFICATE 1.wr.T 1,r o...w..+ A, w Ya11�wA o..1 d Tlt 00, s0OJt97 IMO. ntf[tT nnTo.at ►at,1p1 f.t97 . anoolse UAITto 10 .n[►a.t MO 011tI,T THIS WWI MI, O 11OOW11110, T0O A►.IgVAL _ Rt =__moi. Caw �•�±7, an SURVEYORS CERTIFICATE I I1MAT CtMitT T1MT Tot s mocow is w Tt IA*w to K sIawfa[o" Tom" Lam M1► t0 TK ADA,=Nr IMos alit ACOA MUT Ano Io "cociaf snowx -c/"7— _ PATRICK SWEEfa ASSOCIATES i�..I Conuftm in M&"N 0110 lane Etorgnks Isn Iluenono slett sktrtsulpa t IMM Lscs iln n+oa> R OP 11-12; 32T-97005; ZON 7-253 Report No. 98-181 Page 2 APPLICATION REVIEW: (a) Proposal Applications have been submitted to change the Official Plan designation and zoning on a parcel of land to permit the development of a plan of subdivision consisting of 29 lots for single -detached dwellings. The subject property is presently designated and zoned to permit a 140 unit apartment house. The applicant has also submitted an application for draft plan of subdivision which proposes the creation of a cul-de-sac, together with the 29 lots. The proposed draft plan of subdivision also includes two blocks to be used as parkettes. The proposed parkette in Block 30 is 0.06 ha (0.15 ac.) in size while the proposed parkette in Block 31 is 0.1 ha (0.25 ac.). The subject lands currently contain no buildings or structures. The subject property was created when the original draft plan submission for Hickory Hills was revised in 1985. This block was created to permit the construction of an apartment building. Plate 1, Existing Zoning, indicates the location of the subject property as well as the existing zoning in the immediate vicinity. Lands to the west and north contain single - detached dwellings in the Hickory Hills subdivision. Lands to the south contain the Hickory Hills Recreation Centre while lands to the east contain the Stoney Creek ravine. Plate 2, Existing Official Plan, indicates the existing Official Plan designations in the immediate vicinity. Lands to the west and north are designated for low density residential purposes while lands to the south are designated for Neighbourhood park. The Stoney Creek ravine is designated as Open Space in the Official Plan. Plate 3, Applicant's Draft Plan of Subdivision, is a copy of the proposed draft plan of subdivision for the property. (c) Official Plan The subject property is located within the 'High Density Residential' designation on the Residential Density Plan for the Town of Tillsonburg in the County Official Plan. The applicants have submitted an application to change the designation on this property to a 'Low Density Residential' designation. The Official Plan does 'contain policies relating to the removal of high density residential designation. The Official Plan states: "prior to considering any proposal to redesignate any high density residential land identified on Schedule 7--2" for any other purpose, Town Council and County Council will be assured that the Town has adequate high density residential land supplies relative to expected OP 11-12; 32T-97005; ZON 7-253 Report No. 98-181 Page 3 growth. In general, proposals to redesignate lands identified for high density residential for a residential use of a lower intensity will be discouraged." In preparation of policies for the new County Official Plan, our Department reviewed the residential land supplies within the Town of Tillsonburg. Based on this review, the Town did have a large supply of undeveloped high density residential lands. When the Official Plan was approved in 1996, the Residential Density Plan designated approximately 55.6 ha (137 ac.) for high density residential purposes. This inventory of high density land has been reduced under two applications approved by Oxford County Council. Official Plan Amendment applications OP 11-2 (1115572 Ontario Inc.) and OP 10-247 (Mike Hutchinson Properties Inc.) reduced this inventory by approximately 13.6 ha (33.7 ac.). Therefore, the current inventory of high density residential lands which are vacant or developable is approximately 42 ha (103.8 ac.). These vacant lands are located in approximately 9 different sites, one being the subject property. It is the opinion of this Department that the removal of an additional 1.9 ha (4.7 ac.) of high density residential land will not severely impact the inventory available for development. However, our Department does have concerns relating to the removal of a high density block in this area of Tillsonburg.* The Hickory Hills subdivision was developed on the premise of providing a variety of housing types available to the residents, predominantly seniors, who live in the development. It is quite clear that the current type of construction, consisting of higher density single -detached dwellings, has been quite successful. Hickory Hills also has an area (Jackson Court) designated for medium density purposes which presently contains a number of street fronting townhouses. The high density block was intended to provide another alternative housing type for people living in this area. An apartment would provide accommodation to those residents of Hickory Hills who do not want to leave the area but wish to move from a higher maintenance property to one which requires little or no maintenance. In addition, this high density block accomplishes one of the goals of the Official Plan for the Town of Tillsonburg to encourage additional residential development in or near the downtown core. The subject property is directly adjacent to the pedestrian bridge which connects the Hickory Hills development with the downtown area of Tillsonburg. Our Department does -not believe that the redesignation of these lands is appropriate. Although the applicant has indicated that they have had difficulty attracting a purchaser for this development, our Department is not aware of any formal action to dispose of the property. Therefore, our Department feels that the redesignation is not appropriate and should not be supported by Town Council. LI OP 11-12; 32T-97005; ZON 7-253 Report No. 98-181 Page 4 (d) Zoning By -Law The subject properties is zoned Special 'Residential Third Density (R3-14)' in the Town of Tillsonburg Zoning By -Law. The applicant has requested that the property be rezoned to a Special 'Residential Second Density (R2-3)' Zone to permit the development of the proposed subdivision. The R2-3 Zone is found on the majority of properties in the Hickory Hills subdivision. The R2-3 Zone requires a lot frontage of 10 m (32.8 ft.), a lot area of 260 sq. m (2,799 sq. ft.), and a lot depth of 25.75 m (84.5 ft.). With the exception of Lot 17, all of the lots in the proposed subdivision will comply with the lot area, frontage and depth provisions for the R2-3 Zone. It appears that Lot 17 may be deficient in lot depth, however, it is not possible to accurately determine if there is a deficiency. (e) Agency Comments The application has been circulated to a number of public agencies for comment. The Ministry of the Environment and Energy has raised a number of comments relating to servicing, stormwater, land use compatibility, former uses, and proximity to waste sites. The Ministry's comments are attached to this report. The Long Point Region Conservation Authority has indicated that: "This Authority will require some conformation that this phase of development has been included in the Stormwater Management and Soil Conservation Plans prepared for the previous phases of development. Otherwise, a new Stormwater Management and Soil Conservation Plan should be prepared for this development. A safe slope angle of 21 " or 6 metre setback from the top of the existing bank (Atkinson, Davies Inc., page XVII, Ref.: 1- 0695) will still apply to this phase of development. Conditions of Approval and/or requirements in the Development Agreement should be included to ensure that these recommendations are followed by the developer. It should also be noted that lots 16 and 17, plan 41M-87 are affected by our Fill, Construction and Alteration to Waterways Regulation. Permission must be obtained prior to placing or dumping fill or permitting fill to be placed or dumped in the areas described in the Schedules and shown on the associated maps, which are on file in this office, whether such fill is already located in or upon such area, or brought to or on such area from some other place or places. (This includes any excavation or regrading, for example, when constructing a building or pool)" The Delivery Planning Officer with Canada Post has recommended a community mailbox (CMB) location adjacent to lot 29 on Wilson Avenue. L0 OP 11-12; 32T-97005; ZON 7-253 Report No. 98-181 Page 5 The Town Director of Public Services and the Town Chief Building Official have indicated that they have no objection to the application subject to the applicant entering into a subdivision agreement with the Town of Tillsonburg to provide all municipal services and: 111. To provide storm water management report. 2. The applicant is to comply with the Town of Tillsonburg Design Criteria. 3. Owner is to maintain boulevards around the cul-de-sac, ie: Street "A". 4. Services are to include, but are not limited to, ie: street lights, sanitary sewers, storm sewers, curb and gutters, sidewalks and asphalt. 5. Development and maintenance of parkettes is to be the responsibility of Hickory Hills. 6 Existing hydro easements are to be reviewed and approved by the Tillsonburg Public Utilities. 7. Existing walkway and boulevard areas along existing walkways, between the Community Complex and this development, are to be developed and maintained by the Developer. 8. A ten foot right of way for a walkway is to be provided between Lots 7 & 8 for access to parkette Block 30. Sidewalks are to be developed and maintained by the Developer. 9. A ten foot right of way for a walkway is to be provided between lots 17 & 18 for access to the existing public walkway and this is to be developed and maintained by the Developer. 10. Fencing is to be provided at back of lots along Hydro easement. 11. No accessory structures will be allowed on any easements, subject to the approval of the Town. Such approval shall cavy a condition to be requested on title, that if required by the Town, P. U. C., etc. the accessory structure will be removed by the owner, at his expense, to allow work to be completed. " The Town Deputy Clerk has indicated that he has no objection to the Official Plan amendment and zone change as this form of housing is consistent and compatible to other housing in the Hickory Hills residential community. He indicates that the draft plan will be developed in accordance with Town policies and procedures, including water allocation. He indicates that the developer will be required to enter into a subdivision agreement and that all costs, including development charges, engineering and development, will be met prior to the release of the residential subdivision for registration. The Tillsonburg PUC has indicated that: "(i) The Tillsonburg Public Utility Commission has an existing overhead 27.6 Kv hydro feeder line in the 6 -metre hydro easement shown in the drawing. We will requirean easy access to enter the property at any and all times with vehicles and equipment to do all necessary maintenance. (Especially at the back properties of lots 17 & 18 and 19). (ii) Any relocation or rearrangement of the existing overhead line necessitated by the development would be performed by the Commission's force totally at the developer's cost. Ly OP 11-12; 32T-97005; ZON 7-253 Report No. 98-181 Page 6 (iii) Any easement required by the Commission due to said alteration would be granted to the Commission at no cost. (iv) The owner or his agent will consult with the Tillsonburg P. U. C. early in the design stages to ascertain the availability and requirements of electric and water servicing for the new development. (v) if relocation of electfic and/or water plant is required due to construction, the owner will bear all costs associated with said relocation. " The Cultural Programs Branch of the Ministry of Citizenship. Culture and Recreation has indicated that the subject lands exhibit archaeological potential and, as such, it will be necessary for the property to be archaeologically assessed, and any significant resources removed and documented through excavation prior to construction, or preserved intact while development proceeds around the property. The Manager of Business Services with the former Oxford County Board of Education has indicated that its senior administration has discussed the subdivision and recommends that sidewalks be provided on at least one side of the street within the development area to ensure the safety of the children who walk to bus pick-up points or area schools. Union Gas has indicated that an adequate supply of natural gas will be available to service the proposed subdivision if it proves economically feasible to do so at the time of construction. The remaining responding agencies consisting of the County Director of Public Works, Bell Canada, and the Oxford County Roman Catholic Separate School Board, had no objections or comments with these applications. (e) Planning Review Our Department is not aware of any technical or servicing issues which would prevent the subject lands from being developed for a residential plan of subdivision with single -detached dwellings. None of the commenting agencies raised any issues which would prevent this property from being developed for single detached dwellings. However, our Department believes that a larger policy issue must be examined prior to the development of this subdivision. As stated previously, these lands have been designated for high density residential purposes since the original development of the Hickory Hills subdivision. These lands were intended to provide an apartment building with approximately 140 dwelling units. A review of these files indicates that a high density block was intended to provide a choice in dwelling type for residents living in this area. :) U OP 11-12; 32T-97005; ZON 7-253 Report No. 98-181 Page 7 The Hickory Hills community is primarily focused on seniors and it is the opinion of this Department that this high density block provides an ideal location for those seniors who wish to leave their homes and move into a lower maintenance dwelling unit. This location also fulfils one of the principal goals of the Official Plan by increasing the number of people living close to the downtown area. Therefore, our Department would recommend that the application for Official Plan Amendment, Zone Change, and Draft Plan of Subdivision be denied and that the property be developed for a high density use. RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg advise Oxford County Council that it is not in favour of the application for Official Plan Amendment and Draft Plan of Subdivision submitted by Hickory Hills Developments Inc. for the lands located in Lot 22, Registered Plan 41 M-87, Town of Tillsonburg. It is further recommended that the Council of the Town of Tillsonburg deny the application for Zone. Change submitted by submitted by Hickory Hills Developments Inc. for the lands located in Lot 22, Registered Plan 41 M-87, Town of Tillsonburg requesting to rezone the property from a special "Residential Third Density (R3-14)" Zone to special "Residential Second Density (R2-3)" Zone. AUTHORED BY: )4A --.,j A "' Mich I Barrett, MCIP, RPFF Interobediate Planner MB/wr November 3, 1998 APPROVED BY: 1;�7A-e d -z/ 4h s Hill, MCIP, RPP MaHager of Development JI DEC 16'97 11:33 FR LONDON_ REGIONAL MOEE 519 661 1742 TO 815195373024 P.0,3/05 mint •suY d inist6re SouthyYes�em Ft . of the 601an du Ontario Environment I'Environnement Repion Sud -out and Enemy at de Ptne(uie Southnk rM Mokw aw not IV3 e1aaat-jM =i 51"81•2M rAA ONLY - NO SIGNELI Olt GMAC �L wnr tram December 16, 1997 Of MmdcW Affaim and Rousing . ,,, . - - MM ls- ------ 14th Floar Toronto, Ontario AM M35 Attmtion: caroiine Cosco, Area Piaaner RE: pivposed Amea,clotent to the County of Oxford Officid Play FmPOSed plan of Subdivision 32T-97005 Lot 22, R. P. 4iM-87, Town of Tl1lmbml Merry Mils Develop=ts Inc. Oxford County has requested MOT's comments on the above development applications. The Southwest Region's comments are as follows: The County will need to establish whether there is suincieat water capac�y to service the number Ofptnpaged dw sewage and capacity calculation must use the formulae outlinedthe• The � $reserve guidelines and procedures. by s Section "D" The Town has recently considered the use of "holding symbols=' as a method of defenin a commitment against its reserve g capacities. We have stated in the past that we do not 4- recognize tins method I understand that the Town and the county may appmach the Ministry to suggest modifications to its existing policy on calculating capacity. Storm stir Maaagemot A report on stormwater management should be submitted to the Town and the County before draft approval of the subdivisiou is . The developer's consultant should consult the MOE's Shwmwo fer Maw gement Practices Pl wWng crud Design Manual. If my recolleWon is correct, there my be some issues that the Town slwuld re -visit from the previous Hickory EMs subdivision. These issues are: A) the Town's continued reliance on curb and gutter B) the need to mMdmize on-site higbation C) the engiaeesing of stmmwater discharge points (engineering that best appraoomatea nahnw, processes in lieu of armouring and channelization) In previous cis on developments, we have requested the Town to examine the value of subwatershed planning. .A subwaterslied plan could set design objectives for inclrvi" developments. It could also require consultants to pay greater attention to the maintenance or enhancement of down gradient water quality and quantity conditions. We have not heard back from the County or the Town. JMd Qse_CompAti lite The County must a main the Minisay's Section'" guidelines and determine if the required separation distances can be observed by this amendment. Former IIse The County Planning DDcpartment,, in its report to the Township and its planning committee, should comment on whether there is any evidence to warrant an investigation of this property's former use.; Regard should be had to the Muustry's Guidefine for Use at Cmtwninated Sites in Owmid. io. Prorimiy to este Sines The N inistry's 1991 'Waste Site Inventory has been provided to the County. If the property is within 500m of a landfill site, the County should determine if an impact assessment will need to be carried out by the proponcut. Reference should be made to MOE's Section `D" guidelines. Should you have any questions, please do not hesitate to contact me at (519) 661-1711. mi C.c. K Baird, London Umict Office c.c. X Barn, County of Oxford C.C. A Morris,, Town of TiUsonburg C.C. W. Easkervfiley Long Point Region Gm MMWon Authority 60 Wilkins Crescent, Tillsonbur , 09 gio N4G 5M5 Mr. Brad Bartlett` Clerks Office Town of Tillsonburg FILE # 200 Broadway, 2nd floor Town Centre Moll R— R, O �L — Tillsonburg On. N4G 5A7 Subject: 32T-97005; OP 11-12; Zon. 7-253 Hickory Hills Developments Inc. Dear Brad, I will not be oble to attend the public meeting on Monday, November 9th, 1998 thot will deal with the subject zoning change and the proposed Subdivision approval, so I submit the following: 1. We fully support the opplicont's request to amend the Official Plan and the proposed Subdivision for 29 lots for single family residences. 2. We recommend that a 4 foot fence similar to the one on the south side of the Recreational Center property line be constructed from Wilson Avenue to the edge of the embankment aligning with the fence line from the northern edge of the former railway walkway in order to prevent any intrusion into the planned subdivision. This fence would form the southern border of the proposed subdivision. 3. We also recommend that the end of the cul—de—sac adjacent to the embankment be safely blocked off to prevent vehicles or cyclists from entering into the slope of the embankment area. Warning signs and morkers should clearly identify this potential hazard. 4. We recommend that the Porkette 81crk 30 on the Plon nh ve Q cess to the street "A" and only be retoined as a stond--olone park os shown. 5. The 140 unit building on the originol Officiol Plan and the Plan of Subdivision may have been a good idea bock in the mid -80's where subsidized housing formed part of the land use planners' philosophy. Today and in the foreseeable future these types of housing will form the up—scale living style for retirees and not serve the needs of the concept that was promulgated in the 80,s as o lower cost, down—sizing situation for existing residents of Hickory Hills. The demand is not there in Tillsonburg as evidenced by the poor response to the proposal across from the old station on Station Street. 6. If such a building as the 140 unit apartment Pver was built on that location then existing convents that exist in Hickory Hills could not be enforced and the very nature of this important and thriving retirement community would be lost and would defeat the reason why we bought here in the first place. JJ We hope you will present these points at the November 9th and the 19th meetings. Respectfully Submitted r Harold R McKnight Mary F McKnight Residents immediately adjacent to the land in question I Jb FOURTH STRLE7 PART OF SECOND STREET XCQsrz) AND .HIRD 57REE7 (aOsE.0) REGISTERED PLAN 214 LOTS 432 AND 433 PART OF LOTS 436 AND 437 JUDGES PLAN REGISTERED AS PLAN 500 TOWN OF TILLSONBURG COUNTY OF OXFORD SCALE - I: 500 METRIC = m'`or",m0o � 1 W.0m ET is" KIM HuSTED SURVE`IwG LTD. NO. 400 .. PR OSED UNIT CONDO v r = ►- Mjt—�� N a W ' v SECDlta ( •STREET N Q r J " PROPO UMT a Ij CT HUM PART 1 I PUN 41R-6031 v v o PROP SED 5 UNIT I JJ CONDO r I 0 J O u � a 1 - r o •; r' W o y o o J Q I ! i PROPOSED UMT a i I CONDOMINIUM " PAR- I i PLAN 41R-9031 y ' �UD6E"5 PL..4 ACGLSTCREC ` AS PLAN ^ Yo. OCG PARTS 2 I 1 f:Rs: � STRICT 1 MST STRUT � j 1 i � I1I1I 0 1 1 C 1 111111 PcAIZ- 2 , pgoPos&c) AE-si E-1 o 1+ Er� 1 I 1-1115 TEC, SURVEYING L! LCT 440 c LOT 430 � - i 1277 4a6 � � ONTARIO LAND SIJRVE`f>:R I E x 70 rox A= �sa+a� prtr�ao. Nsc y. t INC 51"06-1340 CL MOr•G !'0-•!•2-SISO 9 O f I car ao j 1 f LOT 176 J J Z /ART or Txua aT7etlT � STRLCT TMRll STREET A 1PROPOUIAT " CONDOM -- -- 1- PART 1 PLAN 4iR-9031 = a J uDOrS PLAN ' RL4Lg7 RjEy AS W PLAN Ic -- Q -- F S � PR S r MUWT M,UI i' c tv� • PART OF SECOND STREET XCQsrz) AND .HIRD 57REE7 (aOsE.0) REGISTERED PLAN 214 LOTS 432 AND 433 PART OF LOTS 436 AND 437 JUDGES PLAN REGISTERED AS PLAN 500 TOWN OF TILLSONBURG COUNTY OF OXFORD SCALE - I: 500 METRIC = m'`or",m0o � 1 W.0m ET is" KIM HuSTED SURVE`IwG LTD. NO. 400 .. PR OSED UNIT CONDO v r = ►- Mjt—�� N a W ' v SECDlta ( •STREET N Q r J " PROPO UMT a Ij CT HUM PART 1 I PUN 41R-6031 v v o PROP SED 5 UNIT I JJ CONDO r I 0 J O u � a 1 - r o •; r' W o y o o J Q I ! i PROPOSED UMT a i I CONDOMINIUM " PAR- I i PLAN 41R-9031 y ' �UD6E"5 PL..4 ACGLSTCREC ` AS PLAN ^ Yo. OCG PARTS 2 I 1 f:Rs: � STRICT 1 MST STRUT � j 1 i � I1I1I 0 1 1 C 1 111111 PcAIZ- 2 , pgoPos&c) AE-si E-1 o 1+ Er� 1 I 1-1115 TEC, SURVEYING L! LCT 440 c LOT 430 � - i 1277 4a6 � � ONTARIO LAND SIJRVE`f>:R I E x 70 rox A= �sa+a� prtr�ao. Nsc y. t INC 51"06-1340 CL MOr•G !'0-•!•2-SISO 9 O L. C% Application for Zone Change ZON 1-264 Ron Hoorelbeke, 108 Concession Street East NOI LAMS IS NOI A PI AN OI S01M Y III I>UNI/UM; IMIMI 11 TA 1" IOBURG IANU Ih InII UINI IfIeMnllllN tiV111M lK5 � r r I � r11rNl V rr rxr i rr lr •r . C: cc��// I Jhe Corporation o1fhe >FM `� COUNTY OF OXFORD ��s��S DEPARTMENT OF PLANNING AND DEVELOPMENT °4 .msµ. P. o. Box 397, Court House, Woodstock ON N4S 7Y3 OUR FILE: ZON. 7-264 APPLICATION FOR ZONE CHANGE T: - The Mayor and Members of the MEETING DATE: Town of Tillsonburg Council REPORT No.: A AIL CANT: WNER: Ri .,i Hoorelbeke Balazs Enterprises Ltd. 9 - )wl Drive 12 Parkwood Drive T=- Sonburg ON Tillsonburg ON N G 4M7 N4G 2B8 L f.�CATION: T. to of Tillsonburg, Lot 385, Plan 500 Fax: (519) 537-3024 Telephone: (519) 539-9800 November 9, 1998 98-175 SOLICITOR: Mr. John R. Holmes Barrister & Solicitor 87 Bidwell Street Tillsonburg, ON N4G 3V1 n( th side of Concession Street between Tillson Avenue and Maple Lane - municipally kr; -)wn as 108 Concession Street East. 0! 97ICIAL PLAN OF THE OXFORD PLANNING AREA: I S( `)edule "T-1" Town of Tillsonburg Highway Service Commercial Land Use Plan T� WNSHIP OF TILLSONBURG ZONING BY-LAW NO.1994: E , sting Zoning - Highway Commercial (C2) R- -juested Zoning - Special Highway Commercial (C2 -Special) to permit a retail use in addition to all C2 uses. APPLICATION REVIEW: (= Proposal Ac, application for zone change has been submitted to the Town of Tillsonburg to permit a 'V , aft Tree" store to locate in an existing commercial building in the Highway Commercial (C "-) Zone. A zone change is required jas the C; one does not permit a retail store. Application for Zone Change ZON 7-264 Ron Hoorelbeke, 108 Concession Street East N() I I 1 I M; IS No I A I'1 AN 0I 1A)IM Y 5E 1111 SQNRf kG I IAND In 1 i. I 1 11 1 N 111 Ifvl/� I It IN '.Y'. I I I., 1 I.IS ZON. 7-264 Page 2 The subject property contains a 203 sq. m (2184 sq. ft.) one -storey commercial building which was formerly occupied by a Pizza Store. The applicant is proposing to move the existing Craft Tree store from Simcoe Street to the subject property. Plate 1, Existing Zoning, indicates the location of the subject property as well as the existing zoning in the immediate vicinity. Hayes Service Station is located to the west of the property while the Brewer's Retail outlet is located to the east. Lands to the south are occupied by a commercial strip plaza while lands to the north contain Tillsonburg Plumbing Centre. Plate 2, Applicant's Sketch, is a site plan submitted with the application. This sketch shows 16 parking spaces. (b) Official Plan The subject property is located within the'Highway Service Commercial' designation on the Land Use Plan for the Town of Tillsonburg in the County Official Plan. The Official Plan states that Service Commercial designation is intended to: 'Provide locations for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to compatibility conflicts with residential development. Generally, service commercial uses cater to vehicular traffic and single purpose shopping trips where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial Areas, while providing for a limited amount of retail use, are not intended to accommodate retail activities that are typically characteristic of a Central Area location and will not directly compete with this area. " The Official Plan states that uses permitted in the Highway Service Commercial designation include: "Hotels, motels, hotel/conference facility, automotive services, furniture warehouses, farm implement sales, personal and business services, convenience commercial uses, recreation and entertainment uses, restaurants and fast food outlets, uses which require large areas for on-site storage of goods or vehicles and other types of commercial uses that offer service to the travelling public, business and industry. Community shopping centres offering a range of goods and services which cater to the convenience shopping and service needs of community residents and the travelling public are a permitted use in the Highway Service Commercial designation. Community shopping centres will have between 930 and 4,645 square metres (10,000 to 50,000 square feet) of gross leasable commercial floor area. Permitted uses may also include accessory residential dwelling units. Zoning on individual sites may not allow the full range of permitted uses." 4i ►LLSONet��6 ' ' 6 to' ,. Ali T 146T 38? /--I SiCa*lrdha>>d t d ww GRASS _ HYPRO MOTES — _ LOT 385 385 I?EqL Ty 3 PARKIP. 5PDr a A E wood Aeaer or �ame0 • Aeas :x - SS 9mca Suee1 Easl rrso,b,,,3 Ant NaG ar1S ... _ • --• - • .. _—...� - - -..�_.- •- --•._ ._. �_ - 'e,tygne lS191842.6416 Ae„s1916a7.6121 Nick Balazs GnRae.(S191666.6046 faa 151916a7•a1/2 StksAcaesemas,.e x ZO N. 7-264 Page 3 Retail uses are not intended to locate within the Service Commercial designations. The Official Plan states that retail uses of this type are intended to locate within the downtown core. (c) Tillsonburg Commercial Hierarchy The policies of the Official Plan for the Town of Tillsonburg describe a commercial hierarchy which is intended to ensure the downtown core remains the primary commercial area of the Town. One of the principal planning goals contained in the Official Plan states that: wrillsonburg aims to maintain and promote the downtown as the hub or heartbeat of the Town, rich in commercial diversity and amenities which bolster its role as the focal point of the community. " The Official Plan also contains policies which state that the downtown area will serve as the primary retail area of Town. The Plan states: "In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative centre. The commercial core of the Central Area will remain a viable regional retail shogjaing district capable of meeting the day to da and nd specialty needs of residents of the Town as well as serving the southern part of Oxford County and portions of Elgin County and the Region of Haldimand-Norfolk. At the same time, the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the Central Area with the wider community." The Plan also contains policies adopted by Council which outline the objectives of the Central Area. One of the six objectives states: "To maintain the commercial core of the Central Area as the highest outer retail shopping district capable of meeting the day to day and specialty needs of the residents of the Town of Tillsonburg and surrounding areas." It is clear that the policies adopted by Town Council in the Official Plan are designed to ensure the downtown core remains viable and healthy. These policies are intended to ensure that downtown locations are not at a competitive disadvantage in terms of attracting and maintaining businesses to peripheral locations due to: (i) generally higher land costs resulting in higher square foot rental costs; (ii) lack of on-site parking and less convenient access; (iii) older buildings which generally have higher maintenance costs; and (iv) store sizes and configurations which may have more difficulties in responding to current marketing trends. Without policies designed to concentrate retail uses in the downtown area, these uses would likely disperse throughout the municipality creating increased vacancies, resulting in reduced building maintenance which discourages new development and consumer desire to utilize the ZO N . 7-264 Page 4 area. While this trend is most pronounced in areas where large scale commercial nodes have been permitted in peripheral locations (usually in retail shopping malls or concentrations of big box retail uses) similar results can be expected to occur incrementally over time by simply allowing dispersion of retail uses throughout a community. In other words, one store of this size will probably not have an adverse affect on the function of the downtown, however, the cumulative affect of similar decisions could certainly jeopardize the planned function of the Town of Tillsonburg. It is the opinion of this Department that the current policy direction to direct higher order specialty and comparison retail uses to the downtown core remains appropriate and remains an important component of an accessible strategy for maintaining and enhancing the viability of the downtown area. Success of such a policy is dependant upon consistence, long term application of these policies and the elimination of requests for site specific amendments in order to avoid incremental erosion of the health of the downtown. Therefore, it is the opinion of this Department that the requested use does not comply with the policies of the Official Plan in the Town of Tillsonburg. (d) Zoning By -Law The subject property is zoned'Highway Commercial (C2)' in the Town of Tillsonburg Zoning By -Law. Our Department is not aware of any exterior additions proposed for the building. The applicant has requested this zone change to add an additional use to the list of uses permitted in the C2 Zone. (e) Agency Comments This application was circulated to a number of public agencies for their review and comment. The Town Deput - lerk has indicated that he has no objection to the application. However, he states it is recognized that some of the permitted uses are not currently found in the Highway Commercial (C2) Zone and would most likely be contrary to the Town's new Official Plan. The Lona Point Region Conservation Authority has indicated that the property is not affected by its Fill, Construction and Alteration to Waterways Regulations and the L.P.R. C.A. has no comments. The Tillsonburg Chamber of Commerce has verbally indicated that it supports the application. The Tillsonburg _B I.A. has indicated that its Board of Management passed a resolution indicating that it does not support the application as it does not feel that the application complies with the Official Plan. V44 ZON. 7-264 Page 5 The Tillsonbura„ PUC has indicated it has no objection to the application, however, the owner/agent shall consult with the PUC regarding any service changes to the existing building and if relocation of electric and/or water plant is required due to construction, the owner shall bear all costs associated with the said relocation. The remaining responding agencies, consisting of the Town Director of Public Works and the Town Chief Building Official, the Town Economic Development Officer, and Bell Canada, had no objections to or comments on this application. (f) Planning Review The applicant has applied for a site specific amendment to the Zoning By -Law to permit the relocation of a "Craft Tree" store. It is the opinion of this Department that this type of use is a retail use and the requested zone change does not conform to the policies of the Official Plan. The application conflicts with the policies of the Official Plan as it does not conform with the retail policies for the Town of Tillsonburg which state that retail uses shall be directed to the downtown core. These policies are intended to ensure the long term viability of the downtown and should be applied fairly to any site specific amendments that are submitted. RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg d the zoning by-law amendment application submitted by Ron Hoorelbeke, for lands located at Lot 385, Plan 500, in the Town of Tillsonburg, which requests the inclusion of a retail craft store within the list of uses permitted on the subject property. Authored By: Mich el Barrett, MCIP, RPP Inte ediate Planner Authorized for Release By: M. R. Bragg, BA, MPA Director of Public Health & Piannin MB/wr Octob , 1998 Approved By: all's 411 �106s Hill, MCIP, RPP Hager of Development 43 Ronco Industrial Sales Inc. O/A Craft Tree 51 Simcoe Street Tillsonburg, Ontario N4G 2H6 (519) 688-9688 Tillsonburg Town Council Cam McKnight Dear Mr. McKnight: My name is Ron Hoorelbeke and I own the Craft Tree Store located at 51 Simcoe Street (Epple Plaza) in Tillsonburg. The store opened on May 1, 1995 and I bought the franchise on Jan. 1, 1996. My lease expires on April 30, 2000. Because of the high cost of my rent I am in the process of trying to find a appropriate location suitable for my business. I have located a building for sale in my price range and that has ample parking. The building is owned by Balaz Enterprises and located at 108 Concession Street, East, Tillsonburg. When I went to the Town Hall to let them know about the deal, I was told that I could not move into that location without applying for a minor variance. This building is zoned as a C2, the same as the building I am presently in. After applying for the change I was then told that chances were they would not accept the minor variance change because they wanted me to move downtown. My business is not located in the downtown area now. We sell craft supplies of all sorts but a large portion of our income comes from the classes we offer. Right now we have classes that run daily Mon. through Thurs. 9:30 a.m. to 12:00 noon and 6:30 p.m. to 9:00 p.m. We also offer some full day classes on Saturdays as well. With classes running a minimum of 2 % hours and the projects that people have to carry along with their supplies I would have trouble filling my classes if easy and close access to my store was not available. We cater to a lot of seniors and they complain now if they have to park by the Mufflerman. What really surprised me is that I didn't foresee any problem moving because all of the Craft Tree Centers in Ontario are located in a C2 zone. The most recent one being Woodstock. I felt that I should write to all the council members and inform them of my situation and let them know I would like to work with them to solve this. If you know of any other location that would suit my needs I would be more than willing to look at it. I really would like to stay in Tillsonburg but my options at this point seem very limited. I hope that this letter clarifies some issues and please, if there are any questions that I could answer prior to the meeting, please feel free to call me. Thanking you in advance, I remain, Yo ly of I ,Ak h, Ron Hoorelbeke _ div c Minutes of the Public Services Committee meeting held November 4th, 1998, at 3:30 P.M., 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Mayor C. McKnight Deputy Mayor I. Horton Chairman D. Beres Vice -Chairman B. Smith Councillor C. Rosehart Councillor S. Lamb A) CALL TO ORDER M. Cowan, Director D. Cupples, Clerk D. Robertson, C.B.O. E. Purchase, Recycling Chairman D. Beres called the meeting to order. ADOPTION OF AGENDA, AS AMENDED Moved by Councillor S. Lamb,.seconded by Councillor C. Rosehart, the adoption of the agenda, as amended. CARRIED ADOPTION OF MINUTES - OCTOBER 7, 1998 Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb the adoption of the minutes of October 7th, 1998. CARRIED BUSINESS ARISING FROM MINUTES 1) FIRE INSPECTOR Additional information to be provided to the Committee, to be reviewed at the next meeting. 2) C.B.O. TRUCK REPLACEMENT Members reviewed demo trucks. Moved by Mayor C. McKnight, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend to Council that the lowest tender of Stauffer's Motors, in the amount of $25,222.00, for one 1999 Ford pick up, be approved. CARRIED B) DELEGATIONS 1. MR. TERRY DEROO RE: PARKING PROBLEMS - EBERT ALLEY ENACTMENT OF BY-LAW Moved by Mayor C. McKnight, seconded by Vice Chairman B. Smith that no parking signs be installed on Ebert Alley, between Bridge Street and Durham Street. CARRIED ...2 32CDM-98002 Page 2 Phase 1 consists of two buildings containing 5 units each and was registered as Oxford Condominium Plan no. 41 on January 16, 1998. Phase two also consists of two buildings containing 5 units each. It is proposed that each of these units will be separated into its own condominium unit. Plate 1, Existing Zoning, indicates the location of the subject property as well as the existing zoning in the immediate vicinity. The subject property is surrounded by single- family dwellings to the west while lands to the east and north contain vacant industrial lands. Lands to the south contain the headquarters of the Town Police Department. Plate 2, Proposed Development, is a site plan of the entire development. It should be noted that only the four southerly buildings in phase 1 and 2 have been constructed. (b) Background This property has been subject to previous applications for minor variance and site plan approval. At its meeting of January 27th, 1997, the Tillsonburg Committee of Adjustment approved minor variance application #A-06/97 to permit a reduction in rear yard, distance between buildings and interior side yard and permit an increase in deck projections. At its meeting of January 27th, 1997, the Council of the Town of 'Tillsonburg also approved site, grading and elevation plans for the proposed development. (c) Planning Review Applications for condominium approval can be dealt with in two ways. The first method involves a process similar to subdivision approval where the applicant receives conditional approval and upon satisfying the conditions of approval, the applicant applies for final approval for registration. Section 50 of the Condominium Act allows a second process where the approval of the condominium is exempt from the draft or conditional approval stage and proceeds directly to final approval. Condominium applications that are eligible for this exemption process includes: 1. A proposal that conforms to an approved Oficial Plan. 2. A proposal that conforms to existing zoning. 3. A proposal for a condominium plan covering property included within a Registered Plan of Subdivision. 4. A proposal which the municipality has recommended be exempted. The rational for the exemption process is that the proposal has already undergone a full planning evaluation and no further concerns or conditions of approval would be required from the municipality for the development. This application conforms to the policies in the PLANt+tNC AC' APO-CA,,uN PART OF SECOND STREET iCiospll AND ;NtRD S,r EET (cosr7; REGIS FRED PLAN 214 LOTS 432 AND 433 PART OF LOTS 436 AND e-37 JUDGE'S PLAN REGISTERED AS PLAN 500 TOWN OF TILLSONSURG COUNTY OF OXFORD SCALE - t: 500 METRIC �••"oo .e•+, a �..w ..c ,t.o ..4 CN, K � N rOR A K.NO A L1W xim MUSTED SURVEYING LTD. No. 400 O z rcuRTN STS LCT ao LOT r Ire J J z PART Or THIlma STPALT �.. ..w TRIM « STRL6T 0 TMAD STREET i u " PROPOSED 5 UNIT CONDOr4 r 0 J r CONDOLWNIUM PART 1 PLAN 41R-9031 V i a N h N N r o SI r F t.F AMOCs PUN 'RuusTrosn AS W PUN ti -- --We a r . F S I N z •, O' r - - PROPO UNIT Rw O='S • O Av CONOO►UINIUTA J O z PR OSED UNIT r Y - - v _ - CONDO i4 S o N PAR- 1 PLAN 41Ft-6031 I 4 w o suafw ( •STfW T !n , u r =, PRCOPOSF ��!!!j .:S1D6E'S I --J MttIT -- !to. 6CC I PART 1 ( PLAN 41R-6031 Y i PAR7, 2 f PLANt+tNC AC' APO-CA,,uN PART OF SECOND STREET iCiospll AND ;NtRD S,r EET (cosr7; REGIS FRED PLAN 214 LOTS 432 AND 433 PART OF LOTS 436 AND e-37 JUDGE'S PLAN REGISTERED AS PLAN 500 TOWN OF TILLSONSURG COUNTY OF OXFORD SCALE - t: 500 METRIC �••"oo .e•+, a �..w ..c ,t.o ..4 CN, K � N rOR A K.NO A L1W xim MUSTED SURVEYING LTD. No. 400 O z 0 a o PROP SED 5 UNIT r 0 J r CONDOLWNIUM •• N r o SI r F t.F J IN i ' I I - - PROPO UNIT O='S o CONOO►UINIUTA PAR- 1 PLAN 41Ft-6031 I 4 _ _ u .:S1D6E'S I PLAN RE"TE3tfL I AS PLAN ' `" !to. 6CC I � i PAR7, 2 f t t , Q IAS' S7RLL- FIRST STREET i I I 1 J ` ! t T ( I " J. CiM I i USiE:. S'JRVE`IINC LM I LCT- T .µ LOT I ,aO ; LOT 430 , ONTARIO LAND SURVEYCR i o I I w rcx ^a". WT,Ma. N.a v. r.x sus-ees-a+e 1 CL i •.�a.ce�a-a.z-xx I ? i PUBLIC SERVICES COMMITTEE MEETING SEPTEMBER 2, 1998 - PAGE TWO B) DELEGATIONS CONT'D. 2. AL'S TAXI - PARKING SPACE - SHARON ESPER & PATTY DRIESEN Recommendations were clarified. If there are any changes everyone will be notified in advance. C) REPORTS Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb, that the monthly reports for October 1998 by Building, Works, Recycling, Public Services and Transit be received and filed. D) ITEMS CARRIED 1) C.T.A.P. Information only. Formal approval. 2) REQUEST FOR CHILDREN PLAYING SIGNS Committee Members deferred the request for children playing signs on Parkwood Drive. Staff direction that policy is reviewed prior to the next meeting for the Committee's consideration. 3) HIGHWAY NO. 3 DETOUR Information only regarding Highway No. 3 Bridge Rehabilitation 1999. 4) PEDESTRIAN CROSSING - LISGAR AVENUE Information only. Repairs completed to crossing. 5) WEATHER MONITORING & WINTER OPERATIONS Information only regarding course. 6) CONTRACT MANAGEMENT Information only regarding course. 7) HIGH PRESSURE SEWER FLUSHER Moved by Councillor S. Lamb, seconded by Deputy Mayor I. Horton that this be deferred for further review by the Committee. CARRIED ...3 �r �} PUBLIC SERVICES COMMITTEE MEETING SEPTEMBER 2, 1998 - PAGE THREE 8) PARKING AMENDMENTS - BRIDGE STREET - Attachment No. 1 Moved by Deputy Mayor I. Horton, seconded by Vice -Chairman B. Smith that the Public Services Committee recommend to Council that the amendments to Traffic By -Law No. 2103, dated November 3rd, 1998, be approved to include a right turn lane only on Broadway at right of way. 9) RECYCLING COLLECTION CONTRACT CARRIED Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Council that tenders be received for recycling collection for the Town of Tillsonburg. 10) TRANSIT - 1999 DRAFT BUDGET Information only. 11) EASEMENTS DEADLINE 1999 CARRIED Moved by DP_Dii t'y Mayor T_ Horton, seconded by Vice Chairman B. Smith that the Public Services Committee recommend to Council that the P.U.C. and Town prepare a proposal for review of Council and P.U.C. on the cost of maintaining all easements within the Town of Tillsonburg, 12) BUILDER'S MINUTES - OCTOBER 27, 1998 CARRIED Information only, 13) MUNICIPAL ROUTES Information only. 14) PARTNERSHIP IN TRANSPORTATION MEETING - Attachment No. 2 Moved by Vice Chairman B. Smith, seconded by Deputy Mayor I. Horton that the Public Services Committee receive and adopt the minutes of the Partnership in Transportation meeting of November 3rd, 1998. 15) COMMUNITIES IN BLOOM CARRIED Received as information as Parks & Recreation will review this proposal with recommendations. i PUBLIC SERVICES COMMITTEE MEETING SEPTEMBER 2, 1998 - PAGE FOUR 16) TWO HOUR PARKING - CENTRE CORP. Moved by Mayor C. McKnight, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend to Council that the request of Centre Corp. for two hour parking in the C.I.B.C. parking lot be approved and also that the Town parking lot in front of Canadian Tire, between Broadway and Harvey Street, be included. CARRIED 17) TREE ADVISORY COMMITTEE - Attachment No. 3 Information only. Members reviewed the approval of the Tree Advisory Committee pertaining to the tree removal on Broadway, between Concession Street and Bridge Street, for 1999. Affected property owners will be advised accordingly. 18) PEDESTRIAN BRIDGES Information only. Members were advised of the recent discussions between the Military and the Town of Tillsonburg in providing assistance with the construction of pedestrian bridges in the Town of Tillsonburg. Members will be advised accordingly when additional information is available. 19) DEMO - BUS - THURSDAY, NOVEMBER 5, 1998 Members were advised that a demo bus will be at the Works Department on Thursday, November 5th, 1998, -for any one interested. 20) COUNTY ROAD ASSUMPTION - Attachment No. 4 Information only. Members were advised that Town of Tillsonburg and County of Oxford representatives are meeting to review assumption of County roads within the Town of Tillsonburg, for consideration of the Committee and Council at their next meeting. 21) POPULATION SIGNS Information only. Members were advised that the population signs have been changed by the M.T.O. to reflect our current population of 14,000. Members appreciated the M.T.O.'s assistance in this matter. DU ...5 PUBLIC SERVICES COMMITTEE MEETING SEPTEMBER 2, 1998 - PAGE FIVE 22) PAPA LEWS - REQUEST FOR PARKING - Attachment 5 Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that three 2 hour parking spots be designated in the parking lot north of A & P, as per the attached drawing. CARRIED 23) OFFICIAL OPENING Arrangements are presently being made to invite the Minister, if available, to the official opening of Broadway in November/December. 24) C.U.P.E. NEGOTIATIONS Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that a sub -committee be formed comprised of the Chairman, Vice -Chairman, Treasurer and Director, to commence negotiations with C.U.P.E. Local 1669. 25) EXECUTIVE CARRIED Moved by Councillor S. Lamb, seconded by Vice Chairman B. Smith that the Public Services Committee move into Executive. CARRIED Moved by Councillor C. Rosehart, seconded by Councillor S. Lamb that the Public Services Committee move out of Executive. CARRIED Moved by Councillor C. Rosehart, seconded by Deputy Mayor I. Horton that the meeting be adjourned. Minutes prepared by Director M. Cowan. For errors or omissions, please contact this office. VA --o U1l' LEGEND I Ra -1 STOP SIGNS II L- 71 . Rb -31 NO PARKING —=' 3. Rb -33 2 HOUR PAR1W4G J. Rb -32 NO PARSING 2 A.\f. • 7.a.)L S. Rb -21A ONE WA1' ARROti' 6. Rb -19 DO NOT ENTER f \✓ \\\\\:I:IfJJrr n .q.L� � 7 Wb3 "NEWCIRCLES �( C� S. Rb -L' NO LEFT TURN ✓ y - _ 6-A 9 Rb -11 NO RIGHT TLRN �5-_ 333!ll---qqq 10 L" U -FLANGE POSTS ESTIMATED COST Signs u Posts - Total Estimate - 5 3,:25,06 Instal ]ation - Total Estimate - 1,152.00 TOTAL ESTIMATED COST L_3 377 06 NOTE: THIS DOES NOT INCLUDE LINE PAINTING. V n 1 I r_ ril - c 0 m m KELSEY' a -,000 E,=. n- r ��_ r `/UNICI?A! ASPHA�- PARKING LOT Minutes of the Partners in Transportation Committee meeting held November 3, 1998, at 9:00 a.m., 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Chair M. C. Cowan Barbara Helsdon, T.D.M.H. Ann McNight, T.D.M.H. A) CALL TO ORDER Art Fuller, T.D.M.H. Councillor Gayle Leachman Lyle Rosnall, T.V.S.B. Chair M. C. Cowan called the meeting to order. ADOPTION OF AGENDA Moved by Barbara Helsdon, seconded by Art Fuller. CARRIED ADOPTION OF MINUTES Moved by Art Fuller, seconded by Barbara Helsdon. CARRIED BUSINESS ARISING FROM MINUTES A) CONSULTANT FEES - CTAP APPLICATION #1 Members reviewed the CTAP minutes of April 1, 1997, and August 28, 1997, engaging the consultant to 1) undertake an inventory of local and area transportation services and vehicles; 2) and explore the short term solution for the Tillsonburg Transit. Committee members understand that the original request for consulting has not been completed and the draft report reviewed was not satisfactory to the Committee. Therefore, it was moved by Gayle Leachman and Barbara Helsdon that since the draft report was not satisfactory and the final was never completed, no additional payment is to be paid to the consultant. CARRIED PARTNERS IN TRANSPORTATION MEETING NOVEMBER 31 1998 MINUTES PAGE 2 B) CTAP APPROVAL Members reviewed the approval of CTAP funding in the amount of $8,000.00 for Phase I. Moved by Ann McNight, seconded by Art Fuller that the Chair be authorized to engage a coordinator/coordinators to assist in the completion, prior to January 15, 1999 of Phase I (upset $7,000.00) of the CTAP (Partners in Transportation) Program. CARRIED 1) Members requested that all agencies be consulted to present needs and future needs for transportation in and around Tillsonburg for the next meeting. 2) Neat Meeting: November 17, 1998, 9:00 a.m. 20 Spruce Street, Tillsonburg, Ontario Moved by Barbara Helsdon, seconded by Lyle Rosnall that the Partners in Transportation meeting be adjourned. Minutes prepared by Chair M. C. Cowan. For errors or omissions, contact Public Services, 842-5951. M 4 549 547 154a 303 301 I O 300 WOLF STSFS I �10 �O 298 1009 1010 1011 934 P-95 294C T 935 10013 299 :007 !006 asi • 282 Orn a 1004 13FAR STI - ------ 279 wl1003 275277,279 x " 276 ED 273- :002 940 Z74 'Got 270 267 -?99 Q95 941 (D 94Z "e "7 Z61 VENISON STI LEGEND 945 TREES TO BE REMOVED TREES TO BE TRIMMED TRM&*M AND CABLES (D TREES NOT TO BE MWF ED 225 HOUSE NUMBERS 223 LOT NUMBERS BRIDGE STREET NOT To WAM uliz TILLSONBURG WORKS DEPARTMENT DATE :J&Y 31/n J00 M BROADWAY TREE WORK 20 VmJcE Sv'aT- CWT DRAW Ff : A" ME N06: ASION NO. : I OESOM By: DRAIM NM L 1999 MAINTENANCE OF OXFORD COUNTY ROADS •' IN TILLSONBURG NOTE: Minor repairs completed by Town of Tillsonburg. Major repairs completed by County of Oxford. Major repair is work which has to be completed by a Contractor. ' D6 KM. STREET NAMES MAINTAINED BY MILEAGE North St. East & West County 3.30 Tillson Avenue Town 2.40 John Pound Road Town 2.20 Simcoe Street Town 2.30 Potters Road Town 1.60 1998 1999 COUNTY ROAD PROPOSED MAINTENANCE MAINTENANCE Summer Road Patrol Tillsonburg Sweeping Tillsonburg Base Repair Tillsonburg Gravel Road Shoulders County Grade Shoulders County Dust Layer Shoulders County Washout Repairs - Minor Tillsonburg Road Side Mowing Tillsonburg Tree Planting County Tree Removal Tillsonburg Brush Cutting Tillsonburg Weed Spraying County Debris Pick Up Tillsonburg Repair Fences County Road Side Ditching County Bridge Maintenance County Roadway Culverts County Entrance Culverts County Storm Sewers Tillsonburg Curb & Gutters Tillsonburg Municipal Drainage Assessments County Pavement Marking Tillsonburg Traffic Signals County Road & Street Lighting County Traffic Signs Tillsonburg Railway Crossings & Signals County Guide Posts & Guide Rails County NOTE: Minor repairs completed by Town of Tillsonburg. Major repairs completed by County of Oxford. Major repair is work which has to be completed by a Contractor. ' D6 TERMAIN IG ( PUC ) Y ,01'o%LD ;TUhw (71AIM e, ot.ttnvcllI ujf r L r BM WICORNER WINDOW SILL ELEv 765 95 Ij •*•/ !AN AYNpON[0 I �! 11 O[Vla.O►[A � t� • AMY � •1 • r sAI. 99 !• Volt( 11 J 1 10 it STORM - � �.? - - • ' G i J . IAUC■ LOADING °OCK S BY DEVELOPER Y LIMIT OF CONSTRUCTION w N. { PwY IT DEVELOPER 6-0wY oT PUC 0 1. i � •..i 0 L .. W t 9 AL 1 I C Ir u � � z• �IJ o VI' �IF v + PROPOSED PUC HYDRO d CABLE TV DUCT I PUC) j L ■ • SANliz 3-401 _ •1 �� •hL10CAi[ kE4Y� I STATtMI TO U/# h VANt TS �rAitfA. — 6Y_0EVEI OPER �.EIA+IIT nF CON RUCTION V ' IY W L (o' t ,, Ew. 14 ��• 1•')�} ruNR 4 Gut1tA �V, ' •c.t4100all 1 _jo %�.,.LLJ J r t INV tA. • 1 I .A• l�� ,� 1 T + ( 1 ' s 1 • 1 FIRE OCT/98 THE CORPORATION OF THE TOWN OF TILLSONBURG TIRE COMMITTEE MEETING - 3 N OV0461498 MINUTES Minutes of the Fire Committee Meeting held NovLmMK03, 1997,4:00 p.m. at the Tillsonburg Fire Station. Present: Chairman: Gayle Leachman Members: Councillor Lamb, Councillor Molnar Staff. Fire Chief Eden Deputy Fire Chief Parsons Order of Business: A) Minutes Moved by Councillor Lamb and, Seconded by Councillor Molnar AND RESOLVED THAT "The minutes of the Fire Committee meeting dated September 21, 1998 be received and approved." Carried.... B) Agenda Moved by Councillor Molnar and, Seconded by Councillor Lamb AND RESOLVED THAT The agenda for the fire Committee meeting of October 3, 1998 be adopted as amended P include; item D-5 paid staff out of Town simultaneously and ; and E-1) Fire Prevention concerns." Carrie - C) Business arising Responding to a query regarding the Otterwood Tire site Chief Eden explained that the charges were withdrawn by the Crown due to first, the Crown's failure to disclose evidence to the accused with ample notice and secondly, the inability for the complainant to prove certain counts (charges) with sufficient evidence. -3- 5. Full Time Staff Absent Simultaneously In reply to a question put by councillor Lamb, Fire Chief Eden that infrequently both he and Deputy Fire Chief Parsons are out of service at the same time. Steps are taken to avoid that situation, but when it happens our Dispatch has been furnished with a call - out list of Officers. who can respond to any need. Further, at all times the most available Chief Officer is equipper: with a cell phone and can be contacted without difficulty. Carried E) Fire Report (attachment) Moved by Councillor Lamb and, Seconded by Councillor Molnar AND RESOLVED THAT "The Fire Report for the Months of September and October 1998 Be Received and Filc ." Ca vied E-1) Fire Prevention Report (attachment) Fire Chief Eden offered some comments with respect to the benefits of a training program recently completed by Deputy Chief Parsons. Bob will graduate with a certificate from the lire Marshal for completing a Public Fire and Life Safety Educator's Course. Chief Eden's over % iew included the many benefits to the Community as a result of having an individual better equipped to prepare and deliver focused programs for Life Safety. He noted that as we are the first community in South Western Ontario to obtain certification this bodes well for our leadership and commitment to Public Education. Both Fire Chief Eden and Chairman Leachman planned to attend the Graduation Exercise in Toronto on Thursday, November 5 at the Public Educator's Conference. In response to questions by Councillor Lamb, Deputy Fire Chief reported that when the Fire Safety House is requested by other Fire Departments, are only responsibility is to confirm availability. The department wanting it, comes for it and returns it with their own personnel. 1'0 date the unit has been used for more than 35 presentation dates to approximately 2000 learners. In response to questions by Councillor Lamb, Deputy Fire Chief responded that Volunteer Firefighters were not paid for service rendered to conduct the Annual Fire Prevention Week school Tour Moved by Councillor Molnar and, Seconded by Councillor Lamb AND RESOLVED THAT "The Fire Committee move into Executive to discuss a personnel matter." Cai fed. -4 - Moved by Councillor Molnar and, SOLVED THAT" Seconded by Councillor Lamb A "The Fire Committee move into Open Session." Cari ::,d Moved by Councillor Molnar and, Seconded by Deputy Mayor Horton AND RESOLVED THAT "As recommended by Fire Chief Eden: art-tiaid Firefighter commencing with 1) Mr. Gary Wall be hired as a Volunteer (part-time the standard probationary period of six months to fill a vacancy by the retirement of Captain Doug Wilson. Z Terry Saelens be promoted to the rank of Captain to fill an Officer vacancy as a result Io the retirement of Captain Doug Wilson. " Carried Moved by Councillor Lamb and, Seconded by Councillor Molnar AND RESOLVEDbe ad'adjourned."'61,The Fire Committee Meeting of October 39 1998 J Cay G0 FIRE REPORT • SEPTEMBER 1998 DATE TIME LOCATION DESCRIPTION # MfN MAN IIRS RESP TIME _ Aug. 31 19:48 Elgin & Lisgar Car leaking gas 15 15 03 Sept. 4 02:45 9 Clcarview Garbage 14 14 Oji 07 08:18 20 Vance Power line arcing 15 15 06 09 21:17 71 lames Carbon monoxide I I n/a 10.12 21:10 Robin & Bobolink Straw bales — ars011 24 324 05 10 20:35 22 Clarke Open burning 12 12 U5 11 14:57 Bell Mill S'rde Grass 9 9 06 15 15:35 Southridge PS Alarm fault 11 11 05 17 11:52 Behind Tel. Bid. Grass 1 1 n/a 17 17:09 TDMH Grass & brush 19 19 03 19 05:01 Tillson & Brock Newspapers 14 14 06 28 14:15 67 Goshen Industrial accident extrication 14 14 03 Tai t'4-+-5 5`pi , 12 4.34 T-,40_ _ c:, aru.s S.(:�7V T -" 7 1 U i oc rel.. MAN µcmc-& V4 3 01 Total calls October 1998 23 Total man hours October 1998 232 Total calls October 1997 11 Total man hourr -. Dc�r 6S*4 77 Total calls YTD 1998 125 Total calls YTD 1997 102 .r L FIRE REPORT - OCTOBER 1998 02 20:27 390 Quarterline Carbon monoxide 1 1 n/a 03 21:24 101 Allen Carbon monoxide 1 1 Gila 07 02:18 Simcoe & Potters Auto accident 12 12 07 07 07:56 Cranberry rd. Open burning q 9 n/a 07 08:20 Southridge P S Alarm fault 8 8 OS 08 17:35 40 Tillson St. Garage $10,000 20 20 06 09 19:51 Zellers Smoke smell 17 17 04 11 18:26 49 Brock W. Smoke alarm — no fire 12 12 03 12 11:50 Oxford & Tillson Auto accident 15 15 04 12 17:25 73 Bidwell Alarm fault 14 14 03 12 23:03 73 Bidwell Alarm fault 9 9 06 14 01:54 57 Rolph Alarm fault 6 6 05 17 11:58 30 Woodcock Pot left on stove 15 15 04 17 15;45 Jacks Place Tree stump 10 10 03 18 12:48 109 Queen Smoke from thermostat 13 13 04 22 11:43 25 Spruce Faulty furnace 14 14 06 23 04:53 Annandale Hse. Alarm fault 12 12 06 24 14:53 Bloomer St. Grass 10 10 04 24 16:36 41 London E. Grass g g US 25 18:07 North B'way. Auto accident 16 16 04 26 05:12 45 Hardy Steam mistaken for smoke 19 19 US 30 04:44 93 Bidwell Leaves 16 16 06 30 05:38 165 Jolin Pound Dumpster 15 15 06 Total calls October 1998 23 Total man hours October 1998 232 Total calls October 1997 11 Total man hourr -. Dc�r 6S*4 77 Total calls YTD 1998 125 Total calls YTD 1997 102 .r L October 1998 TILLSONBUR G FIRE DEPARTMENrr FIRE PREVENTION REPORT A limited number of Hire Inspections were conducted during the nwiith ufUctober. This was clue in part to efforts reallocated to comprehensive Fire Prevention Week activities during; the first two weeks, reported herein. Also, the Deputy Fire Chief attended the Ontario I'lie Cullq.-e during the last two weeks of October completing the Advanced Fire Protection "Technology (Senior Officer's) program. Still, all Fire Inspections requested by property o"'ller::. were 111.1de. Statistical data will be included in the next regular meeting Agenda, as is standard. In previous years Fire Prevention Week activities have been reported to the Cunnit' ;i and ,� or il after the various events occur. Our need to get our message out to the Com y I to our scheduled activities required significant promotion. As part of our Public Edi.1caUun tI promote Community participation, we requested Council's permission to make a presentat1u:1 regarding our objectives for this year's campaign as a way to assist us in getting our message into the homes of those who view televised Council meetings. We very much appreciate the I lie Committee's facilitation of this opportunity, and we wish to extend our thanks and gratitude �v Council for affording us their valuable time and assistance. We did receive supportive comments from the public. Moreover, we feel that more Citizens responded to our invitatl0l. It: take sone time out to remember Fire Safety this month. The highlights of our Fire Prevention Week activities (as originally reported) included: • Presentations at school assemblies and school staff meetings. Demonstration u1'"tirrs�i Escape" objectives and how to make home escape plans. • Presentation to Council (& broadcast on Rogers 5). FPW Objectives & escape plann1+1g. • Rogers "First Monday" (new live Cable programming). • Annual School Tour. Firelighters visiting; all elementary schools with apparatus and demonstrations. • ming. Videos such as "Fire Power, Senior fire safety Rogers Community Program Jonathan Winters, Countdown to Disaster" and more broadcast throughout the week. • Community Fire Drill "The Great Escape". • Open House at the Fire Station. Demonstrations of Fire Safety instruments & t.ile Saving techniques. • Selection of returned Home Escape Plans for approval and contest entry. • Displays at industrial locations. • Promotion of Alarmed For Life. Sales of smoke alarms & carbon monoxide alai ills. • Hire Safety I -louse education programs (Grade focused learning). • "Plugged In" broadcast featuring our Fire safety House. P"•&u " P 4&u aAd I+ Shy JL C..oFporaEion of tL COUNTY OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 Fax: (519) 537-3024 Telephone: (519) 539-9800 OUR FILE: 32CDM-98002 CONDOMINIUM APPROVAL BY EXEMPTION TO: The Mayor and Members of the MEETING DATE: November 9, 1998 Town of Tillsonburg Council REPORT No.: 98-180 1173644 Ontario Inc. c/o Brian Graydon R. R. #3 Tillsonburg, ON N4G 4G8 LOCATION: (see Plate ) George D. L. Jenkins Box 280, 19 Ridout St. E. Tillsonburg, ON N4G 41-18 O. L. SURVEYOR: Kim Husted Surveying Ltd. 50 Fox Alley Tillsonburg, ON N4G 3P4 Town of Tillsonburg, Part of Second Street (closed) and Third Street (closed), Registered Plan 214, Lots 432 and 433, Pt. Lots 436 and 437, Plan 500 west side of King Street lying between Concession Street and Fourth Street. OFFICIAL PLAN OF THE OXFORD PLANNING AREA Schedule "T-2" Town of Tillsonburg Medium Density Residential Density Plan Residential TILLSONRURG ZONING BY-LAw No. 1994: Existing Zoning - Residential Third Density (R3) APPLICATION REVIEW: (a) Proposal An application for draft condominium approval has been filed for a recently constructed rowhouse development. This application applies to 10 rowhouse units, which is the second phase of a 30 unit rowhouse development. Town Council endorsed the first phase of the condominium at its meeting of October 27, 1997. The applicant is now seeking Town Council's endorsement of phase 2. APPLICATION FOR CONDOMINIUM APPROVAL APPLICATION NO. 32CDM-98002 1173644 ONTARIO LTD. LOTS 432 & 433, PART LOTS 436 & 437, PLAN 500 AND PART OF SECOND & THIRD STREETS (closed), PLAN 214 TOWN OF TILLSONBURG 3 ~ W W D R1 � z w N > z a LLJ x z � Ix0 U LL. z¢ SECOND STREET W J R1 W 0 CONCESSION STREET THIRD STREET = SUBJECT PROPERTY LAND ItUAT90 NrOMMATON SWOMA OOUMT♦ 00 OX/OMD M21 II -8 R4-4 r rT-M2 W D z W z 0 U) J F— PEARL STREET PINE STREET I M2 R3-6 C1-2 R4-2 PLATE 1 EXISTING ZONING 32CDM-98002 Page 3 Official Plan as well as the provisions of the R3 Zone as modified by the Tillsonburg Committee of Adjustment. In addition, this property is subject to a registered site plan and site plan control agreement with the Town of Tillsonburg. (d) Aaencv Comments This application has been circulated to a number of agencies for comment. Bell Canada has indicated that all servicing for phase 2 has been completed. The responding agencies, consisting of the Tillsonburg PUC had no objections to or comments on the application. (f) Summm It is the opinion of this Department that the request for exemption from the draft approval stage of the condominium approval process is acceptable. The development has already undergone a full planning evaluation and no further conditions of approval are required from the municipality. RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg recommend to Oxford County Council that it approve the exemption from condominium process for the application submitted by 1173644 Ontario Inc., for Phase 2 of the rowhouse units located in Part of Second Street (closed) and Third Street (closed), Registered Plan 214, Lots 432 and 433, Pt. Lots 436 and 437, Plan 500, in the Town of Tillsonburg. Authored By: Mich I Barrett, MCIP, RPP Intermediate Planner Authorized for Release By: M. R. Bragg, A ' Director of ublic Health and Planning Approved By: MBhvr Novembe , G 0 (:44 rr-e- geLx J es Hill, MCIP, RPP Manager of Development 10/20/90 23:41:84 EST: ASSOCIATION OF?-> OCT -28-98 WED 04:59 PM AMO CLERK-Tillsonburg T Page 88Z FAX NO. 4169716191 P. 01 The Corporation of the Town of Walkerton MUNICIPAL GWICE 9T. ML MM We M OV,XIIQ Municip •i1m pjv= Tam Wa&emtm of provia�e of Ontario to CMS'° &P '� �' IM t0 P � with Qnt�sio D . . • � MIAgd fa�c � s M�..ffMtont j u.and�a to Dui offimas well as "= local M" Mathe of �iassm 3*• 31:z13is Lam. Q��g-33-34 DaW September ad,,1995 resUpowt • fu � WHERW than baa bei a f m the P to moor os d low= tin and _�' . M . reC&M a pxgim tax an eat` A1v0 t lite of pgam snla.ia A.� the • e taxis d��ted far � m� and up- kw af1i8hwaY3 � � ape tri � the pt+ovince to A" MW. . .. soca in v+�y PW m,a1 .. alitim to Maintoin we Time Daly Amding � mn� AND 6=6 Newly �°a° d �WW� ander of the IT �So�V� that the� C�ao� 1,0W TMUtVGBR pwdws *8 - �,� to � � Poutmijoo that t be aoeaedto AMO, vain =a au Mmmiciveydio J"W FAX (519) @B1-2991 SMALL: towmunatadmts.t�an� TEL (5191881 -??23 tinq This material is p rovid un er cor�traet os a poi a vertisement by the cri9inaunicioni�n� Of an� landops not r+ecessorily reflect the views or positions of the Association of g Ontario (AMS). its subsidio cam anies, officers, direct b ) X\NK. 10 Lisgar Avenue Tillsonburg, Ontario N4G 5A5 Telephone (519) 842-7373 Fax (519) 688-0759 Tillsonburg October 30, 1998. Town of Tillsonburg Municipal Office 200 Broadway, 2nd Floor Tillsonburg, Ontario. N4G 5A5 Attention: Mr. Dave Morris, AMCT - Clerk -Administrator RE: 1999 WATER DEPARTMENT BUDGET Dear Sir: At its last meeting, the Commission passed the following resolution: ... and resolved that the Tillsonburg Public Utility Commission approve a 1999 Water Budget providing for a capital program of $901, 000.00 and an operating expense of $989,422- 00 and no changes to the 1998 rate structure. This budget is subject to the approval of the Town of Tillsonburg and the County of Oxford" We are enclosing a copy of the 1999 Water Budget and Forecast for Council's review and respectfully request approval of the same. Should you have any questions or comments, please feel free to contact the undersigned. Yours truly, T.J. H is Genera anager & Secretary U I\SK. 10 Lis ar Avenue 9 Tillsonburg, Ontario MG 5A5 TMsonburg Telephone (51 9) 842-7373 Fax (519) 688-0759 R_ CamMSS URS: OPOSED WATER R DEET Fog 1999" We enclose the Water Budget Details for 1999 as well as a long. range capital and operating forecast from. 2000 to 2004. We will discuss them -in -detail at the meeting scheduled for October 190 at 8 PAL in the boardroom. Our 1998 Capital Budget was approved last year -budgeting for a total capital spending of $1,289,000. Our pro forma spending estimate to year end is $974,100 which is s S315,000 shortfall - basieally due to well development and the water study dollars not being spent as we lead. budgeted; his expected Broadway will come in $50,000 under budget'well. Refer to page 2 Kestfmated actual for 1998". On the operating and maintenance side we budgeted for an operating surplus of 5880,433. The dry year contributed to a 13% increase in residential water sales (592,000) over our bodget. Capital projects and operating savings on labour dne: to the'scada system dropped our operating expenditures by $1009000. The net result is a improvement of S194,M in surplus to $774,008..On.page 4 you can see the combined picture -on 1998 spending and our estimate of the cash- position at the end of this year. The combined decrease in cash will be approximat* $200,092 when operating and capital is -taken into consideration. There appears to be no need for a rate increase. submitted, Treasurer r � I a l' �F ! aal y1y�1`C �� , •�; rrbb 7 t!� ! r,{}4 tt II1 AFn .. �r.l1t'Lt,: nk'. _n!L�71 riHlti�'vi!Ai+F COPY ll' '104 IF I f111�afi. rI ' Ir ! WATER DEPARTMENT j •r. Ft4� '1 117'1 r .. r t ;Irl 14�rpR r' PAI r• s . I y rJ. 1 TILLSONBURG PUBLIC UTILITY COMMISSION ; v It .i, WATER DEPARTMENT j BUDGET AND FORECAST 1999-2004 t ;Irl 14�rpR r' PAI - fy� i •k�:. yii '�L11 �� '' � �i�'!� •r ' , I r .�� r c. I ,yEi 1 I• '. 1 � , I�arL r"JE I 6 Y, �p� 1a��tN to.^i: ta, ! 'I . i' ! al .'•i:i17 ! r ,,. .'i, i'li i. Ir.i , r:11 ..i F' �,E '1' y1, t.� Ji f I '•!:,L' ' � 't" 1 t I , rU� T��ISill�q!il�,lL�rta.Ak`.Pnt�L.]pa _I .1, ,.•, .-,•". '-.. 'F >.; �-.'. .L 41tMk�tl.� F`I'�� ,`.L�.'.. ,....�.. 11:1 .4 �.. .. .�.1y.I. lldc+uruiE'tl ,.�_...:Ir ..Ile! ._.. _ ri'. v It TILLSONBURG PUBLIC UTILITY COMMISSION TABLE OF CONTENTS WATER DEPARTMENT BUDGET 1999 PAGE 1998 Pro Forma Capital Budget Detail 1 1999 Capital Budget and Five Year Forecasts 2 1999 Operating Budget and Five Year Forecasts 3 1999 Financial Summary and Five Year Forecasts 4 1999 Existing and Proposed Debenture Schedule 6 1999 Existing & Proposed Water Rate Schedule 6 1999 Capital Budget Detail 7 2000 Capital Budget Detail 8 2001 Capital Budget Detail 9 2002 Capital Budget Detail 10 2003 Capital Budget Detail 11 2004 Capital Budget Detail 12 Tillsonburg Public Utility Commission Capital Budget Detail Water Department 1998 9 Mo. Actual Budgeted a) Water Supply 1) Well Site #13 Development $74,100 $250,000 b) Distribution System 1) Rebuild London & Bidwell - Infrastructure 250,000 250,000 2) Water System Study (Update) — 50,000 3) Broadway - Concession to North Street 550,000 600,000 4) Miscellaneous Mains (unallocated) 15,000 40,000 5) Miscellaneous Services (unallocated) 10,000 30,000 c) Meters 56,000 50,000 d) Tools and Equipment 1) Chlorine Vacuum System Wen #1A 5,849 5,000 2) Computer & Software 3,000 3,000 3) Autocad Printer/Plotter 7,772 6,000 4) Miscellaneous Equipment 2,379 5,000 TOTAL CAPITAL BUDGET -1998 $974,100 $1,289,000 0 .) 1 it {:' 4 `. a. �1 ''t ".��'J.;-ip•C�,j{j!� • ,,f I' lyl. .!-M�C "�" - 1'•; I n �d;�' ti "1cf ,[N MIIA�;;Ir � �� kl'S [ r '. , ',' ,+d-; ,a, ` f r .u.. ry• ` ,;i. � 1 i ilii 'dl HS. u.�.'1'ryll I r- - II. fir,: _ Ily (�rl ",. ,i�l,, -I ,� i1. 1 1 '.Ia 'f, 1'I I+.. � 4 I ES 1.. I. IF [ 1.,. .:i 1 � a. `f ' n i I „� -il , I.: , rail_ �, �, �' �' �p � r ,ii iA rL��Fc't , i �E. ', •� �ii �{�h�ksFyh.�ri,J��t,r��3>y 1, i•- ' '� Pa a 2. • ! a r``'• "I�°+ •'F 1• '! t'y + `'" 4 "AtEw,?i�rae ,l..d, .,.I. 1 1-i; t: .a _ 'c ,:r' t' �,. 12 a . TILLSONBURG PUBLIC UTILITY COMMISSION .. ,;S -.� ♦ 3. a Fp i� ;1;� �` y�1t.L i ♦ F .',r� 11 'f, C � } 1�7 �j.il : I 4 P q 1 tl�r� �l�t �� II � [i I CAPITAL BUDGET AND FIVE YEAR FORECASTS �hGIII �My q 1 A ♦ " t Il . , ;,�+t�� q I 2 WATER DEPARTMENT 1 - .1 1... ,, I s ei1 ¢a ` +,.. •kF �y �� . �•,��y �3� FCF {,1 1� a � � F�>tt � ♦ ra irr, r } 5 ri L iS� dSi h5 , r. ti d�;�l� ,4� ��+- Ia : � ft I ry 1888-2004 I t �',I . I.J1 , I,.•. '. 'I! ,,, , '1 � i€C�. +�G (G�. ;.XIFa; t yam• ,� + it 0 4 , • ,!I• . ilu, , i , .. y'' ..I 1 t av`3 � � Cfll jl ?5 • ,r. r': ,. V° + t I + ' 1 t jE Estimated Budget Actual Budget Forecast Forecast Forecast Forecast Forecast 1888 1996 1999 2000 2001 2002 2003 2004 WATER SUPPY $250,000 $74,100 $510,000 $700,000 $300,000 $100,000 $100,000 $500,000 DISTRIBUTION SYSTEM Distribution System 970,000 825,000 290,000 115,000 300,000 430,000 280,000 100,000 Meters 50,000 56,000 50,000 45,000 45,000 45,000 45,000 45,000 UTILITY EQUIPMENT Trucks (Replace #37 & Backhoe) - - 30,000 -- 100,000 -- -- Tools, Equipment & Other 19,000 19,000 21,000 10,000 10,000 15,000 15,000 15,000 TOTAL CAPITAL PROJECTS $1,289,000 $974,100 $901,000 $870,000 $755,000 $590,000 $4401000 $6601000 Power and Pumping Budget Act 9 mos Budget Forecast Forecast Forecast Forecast Forecast O & M -Pumping Equip. 1998 Est 3 mos 1999 2000 2001 2002 2003 2004 Power Purchased 78,000 1996 80,000 80,000 80,000 80,000 80,000 80,000 REVENUE 65,000 42,000 60,000 61,000 62,000 63,000 64,000 85,000 Residential $712,000 $801,000 $725,000 $725,500 $726,000 $726,500 $727,000 $727,500 General Service 508,000 493,000 500,000 501,000 502,000 503,000 504,000 505,000 Fire Protection 234,000 234,000 239,000 241,000 242,000 243,000 244,000 245,000 Capital Contributions 20,000 21,000 20,000 20,000 18,000 18,000 18,000 18,000 Miscellaneous 114,355 133,255 114,355 116,000 118,000 118,000 120,000 120,000 Total Revenue 1,588,355 1,682,255 1,598,355 1,603,500 1,606,000 1,606,500 1,613,000 1,615,500 EXPENSES 113,000 110,000 113,000 114,000 115,000 116,000 117,000 118,000 Power and Pumping O & M -Pumping Equip. 100,000 72,000 75,000 75,000 105,000 105,000 140,000 115,000 Power Purchased 78,000 85,000 80,000 80,000 80,000 80,000 80,000 80,000 O & M -Pumping Stns. 65,000 42,000 60,000 61,000 62,000 63,000 64,000 85,000 O & M -Water T. ash n. Equip. 19,000 18,500 19,000 19,500 20,000 20,500 21,000 21,500 Water TreetrrerdSupp. 20,000 20,000 20,000 20,000 21,000 21,000 21,000 21,000 O & M -Reservoir _ 2,500 4,000 3,000 3,000 3,OOO 3,000 3,000 3,000 Total Power & Pumping 284,500 241,500 257,000 258,500 291,000 292,500 329,000 305,500 Distribution O & M -Mahe 110,000 85,700 110,000 110,000 110,000 110,000 110,000 110,000 O & M -Services 48,000 45,700 48,000 48,500 49,000 49,500 50,000 50,500 O & M -Meters 20,000 8,200 20,000 20,000 20,000 21,000 21,000 21,000 O & M -Fire Hydrants 15,000 13,000 15,000 15,000 15,000 16,000 16,000 16,000 Consumer Premises 16,000 15,000 16,000 16,500 17,000 17,500 18,000 18,500 Stores, Service & Misc. 38.800 38,300 40,000 41,000 42,000 43,000 43,000 44,000 Total Distribution 247,800 205,900 249,000 251,000 253,000 257,000 258,000 260,000 Administration Meter Reading 37,000 39,000 39,000 39,500 40,000 40,500 41,000 41,500 Billing & Collecting 113,000 110,000 113,000 114,000 115,000 116,000 117,000 118,000 Audit & Legal Fees 4,000 4,200 4,300 4,300 4,300 4,300 4,500 5,000 Office Salaries/Comm. Exp. 134,000 134,200 134,500 136,000 138,000 140,000 142,000 144,000 Insurance and Taxes 20,0)0 24,500 25,000 25,000 25,000 25,000 25,000 25,000 Rent on Building and Equip. 39,600 39,61x1 39,600 39,800 39,600 39,600 39,800 39,800 BIdg.MalnUOffice Adm. Expense 78,000 59,325 78,000 80,000 80,000 80,000 80,000 82,000 TotalAdminlstra6on 425,600 410,825 433,400 438,400 441,900 445,400 449,100 455,100 Financial Prin. and Int. Long Tenn 50,022 50,022 50,022 Total Financial 50,022 50,022 50,022 - - - - - Total Operating Expense 1,007,922 908,247 989,422 947,900 985,900 994,900 1,036,100 1,020,600 OPERATING DIFFERENCE $580,433 $774,018 $608,933 $655,600 $620,100 $613,600 $576,900 $594,900 " Pumphouse Rehabilitation Projects Included in Budgeted TILLSONBURG PUBLIC UTILITY COMMISSION FINANCIAL SUMMARY AND FORECASTS WATER DEPARTMENT 1999 - 2004 EXPENSE Capital Projects 1,289,000 974,100 901,000 870,000 755,000 590,000 440,000 660,000 Operating Expense 1,007,922 906,247 989,422 947,900 985,900 994,900 1,036,100 1,020,600 TOTAL EXPENSE 2,296,922 1,852,347 1,890,422 1,817,900 1,740,900 1,584,900 1,476,100 1,680,600 OPERATING SURPLUS (DEFICIT) (708,567) (200,092) (291,567) (214,400) (134,900) 23,600 136,900 (65,100) ACCUMULATED SURPLUS (DEFICIT) $2,381,659 $1,673,092 $1,473,000 31,181,433 $967,033 $832,133 5655.733 3992,633 Debenture and Temporary - - - - - - - - Borrowing PRO FORMA SURPLUS END OF YEAR $1,673,092 $1,473,000 $1,181,433 $967,033 $832,133 $655,733 $992,633 $927,533 Budget Forecast Budget Forecast Forecast Forecast Forecast Forecast 1998 1998 1999 2000 2001 2002 2003 2004 REVENUE Residential $712,000 $801,000 $725,500 $725,500 $726,000 $726,500 $727,000 $727,500 General 508,000 493,000 500,000 501,000 502,000 503,000 504,000 505,000 Fire Protection 234,000 234,000 239,000 241,000 242,000 243,000 244,000 245,000 Capital Contributions 20,000 21,000 20,000 20,000 18,000 18,000 18,000 18,000 Miscellaneous 114,355 133,255 114,355 116,000 118,000 118,000 120,000 120,000 TOTAL REVENUE 1,588,355 1,682,255 1,598,855 1,603,500 1,606,000 1,608,500 1,613,000 1,615,500 EXPENSE Capital Projects 1,289,000 974,100 901,000 870,000 755,000 590,000 440,000 660,000 Operating Expense 1,007,922 906,247 989,422 947,900 985,900 994,900 1,036,100 1,020,600 TOTAL EXPENSE 2,296,922 1,852,347 1,890,422 1,817,900 1,740,900 1,584,900 1,476,100 1,680,600 OPERATING SURPLUS (DEFICIT) (708,567) (200,092) (291,567) (214,400) (134,900) 23,600 136,900 (65,100) ACCUMULATED SURPLUS (DEFICIT) $2,381,659 $1,673,092 $1,473,000 31,181,433 $967,033 $832,133 5655.733 3992,633 Debenture and Temporary - - - - - - - - Borrowing PRO FORMA SURPLUS END OF YEAR $1,673,092 $1,473,000 $1,181,433 $967,033 $832,133 $655,733 $992,633 $927,533 v Pa a 5. TILLSONBURO PUBLIC UTILITY COMMISSION - EXISTING AND PROPOSED DEBENTURE SCHEDULE - �y 4pp WATER DEPARTMENT (E1 Year Debenture 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 1966-1986 $717,000 Bylaw 1632 6.5% (Reservoir 8 Pipe Line) 1969-1989 $205,000 Bylaw 1765 9% 8 9.5% (Pipe Line) 1976-1986 $15,500 Bylaw 2115 .. .. 7% (SAN OXtord) 1976-1988 $126,000 (U.S.) Bylaw 1886 95% (Well #1 8 Liapar Ave. Mein) 1976-1986 $1 D0.000 (U.S.) Bylaw 1912 9.5% (Baldwin St.,O.T.L. 8 Hwy 3) 1977-1987 $265,000 Bylaw 1985 83/4% (Addition to Reservatr) - -- 1989-1999 1989-1999 $300,000 16" Loop 10.5395% Mein lnduaMel Area 50,022 50,022 1985-1994 Ontado Development Corp. -- _ -- -- 3.58%-14.5% Loan (Spruce Street) TOTAL DEPENTURE PRINCIPAL AND INTEREST $50.022 550,022 S0 SC $0 50 $0 $0 $0 $0 $0 z 3 uU. 0 0 W 0 z Q z o m� co a U) o T N ado e� ti N w O w ► w w C w CID 40 N N N w coo m U) O M q- N U) � E - co (D C co z UA N W CD ., N044 - N M W ' - O d iV _ W O o 40 � � d z 3 uU. 0 0 W 0 z Q z o m� co a U) o T N ado e� ti N w O w ► w w C w CID 40 N N N w coo m U) O M q- N U) If Iiiiiiiiiiiiiiii I- J UA N W CD ., N044 - N M O d iV d � � d 1Q �- N M WO m If Iiiiiiiiiiiiiiii I- J UA W CD ., N044 O d yy y d ti Wd 8 8 a q R R R a R R m m to m m op pp M O 0�0 40 N 4 x N W W r N b co m a opo C. r N �A N CO) x !V 00 - - - - - to e- %_ 04 M 40 eD E •° a .93 O` 0c �o 'p Co Z C N E dl0- 0 N ao E .c � � v c z .macoE V C Co Q1 l � m Q 'D Tlllsonburg Public Utility Commission Capital Budget Detail Water Department 1999 H Budgeted a) Water Supply Costs 1) Well She #13 Development $500,000 2) Well #3 Rehabilitation Investigation $10,000 b) Distribution System 1) Rebuild Broadway- Venison to Concession 125,000 2) Connect Services to 6" Watermaln - Bail St. 25,000 3) Install Chlorine Analyzer at Reservoir 20,000 4) Water Study Update 50,000 5) Miscellaneous Mains (unallocated) 40,000 6) Miscellaneous Services (unallocated) 30,000 c) Meters 50,000 d) Tools and Equipment 1) Computer and Monitor for Engineering (Autocad) 8,000 2) Computer for Water Department 3,000 3) Miscellaneous Equipment 10,000 e) Replace Truck #37 30,000 TOTAL CAPITAL BUDGET -1999 $901,000 H Tillsonburg Public Utility Commission Capital Budget Detail Water Department 2000 Budgeted a) Water Supply Costs 1) Well Site #13 Development $700,000 b) Distribution System 1) Replace 2" Watermain on Third Street 15,000 2) Install 20" Watermain Valve Hwy. #19 30,000 3) Miscellaneous Mains (unallocated) 40,000 4) Miscellaneous Services (unallocated) 30,000 c) Meters 45,000 d) Tools and Equipment 1) Miscellaneous Equipment 10,000 TOTAL CAPITAL BUDGET - 2000 $870,000 Tillsonburg Public Utility Commission Capital Budget Detail Water Department 2001 d) Tools and Equipment 1) Miscellaneous Equipment 10,000 n Replace Backhoe 100,000 TOTAL CAPITAL BUDGET - 2001 $755,000 Budgeted a) Water Supply Costs 1) Complete Well Site #13 $200,000 2) Well Source Investigations 100,000 b) Distribution System 1) Rebuild Cat Alley 100,000 2) Replace Watermain - Ontario Street 120,000 3) Miscellaneous Mains (unallocated) 45,000 4) Miscellaneous Services (unallocated) 35,000 c) Meters 45,000 d) Tools and Equipment 1) Miscellaneous Equipment 10,000 n Replace Backhoe 100,000 TOTAL CAPITAL BUDGET - 2001 $755,000 Tillsonburg Public Utility Commission Capital Budget Detail Water Department 2002 I-) O Budgeted Costs a) Water Supply 1) Water Source Investigations $100,000 b) Distribution System 1) Replace Watennain Lincoln Street 350,000 2) Miscellaneous Mains (unallocated) 45,000 3) Miscellaneous Services (unallocated) 35,000 c) Meters 45,000 d) Tools and Equipment 1) Miscellaneous Equipment 15,000 TOTAL CAPITAL BUDGET - 2002 $590,000 I-) O Tillsonburg Public Utility Commission Capital Budget Detail Water Department 2003 Budgeted Costs a) Water Supply 1) Water Source Investigations $100,000 b) Distribution System 1) Replace 2" Main on Queen & McKenzie Steets 150,000 2) Replace 2" Mains on Venison & Frank to Lisgar 50,000 3) Miscellaneous Mains (unallocated) 45,000 4) Miscellaneous Services (unallocated) 35,000 c) Meters 45,000 d) Tools and Equipment 1) Miscellaneous Tools 15,000 TOTAL CAPITAL BUDGET - 2003 $440,000 Tillsonburg Public Utility Commission Capital Budget Detail Water Department 2004 a) Water Supply Budgeted Costs 1) Develop Well Site #8 $500,000 b) Distribution System 1) Connect Services to 10" on Goshen Road 30,000 2) Miscellaneous Mains (unallocated) 40,000 3) Miscellaneous Services (unallocated) 30,000 c) Meters 45,000 d) Tools and Equipment 1) Miscellaneous Tools 15,000 TOTAL CAPITAL BUDGET - 2004 $660,000 LOCATION: Town of Tillsonburg ATTN: Mr. David C. Morris Mr. Bradley Bartlett Mr. John Arts Mr. Ray Jones Mr. Gary K. Seitz CGA,CPP TOWNSHIP OF 'WEST NYSSOURI 160 King St. Crispin Colvin Reeve Thorndale, Ont. Stewart Findlater Clerk -Planer NOM 2PO (519) 461-0750 Fax (519) 461-1427 BEING A RESOLUTION PE'T'ITIONING THE PROVINCIAL GOVERNMENT TO ENSURE 'THROUGH PROPER LEVELS OF FUNDIING, THAT SCHOOL BOARDS ARE NOT FORCED TO CLOSE RURAL SCHOOLS Vg-WREAS the Township of West Missouri has two elementary schools within its Municipal boundaries; AND VfiIEREAS most other rural municipalities have schools within their Municipal boundaries; AND W ]ERT- AS many of the newly created mega school boards created by the Provincial Government are publicly stating rural school closures are inevitable due to inadequate funding from the Province; AND wHEREAS rural schools serve as the focal point for many community functions and activities all year round; BE IT RESOLVED THAT the Council of the Township of West Missouri hereby petitions the Provincial Government and specifically the Minister of Education to introduce legislation to provide proper funding to school boards to ensure that rural schools are not forced to be closed; AND BE IT FLJRTBER RESOLVED THAT this resolution be circulated to all Ontario municipalities, all Ontario School Boards, Premier Mike Harris, Education Minister Dave Johnson, Minister of Municipal Affairs Al Leach, Member of Provincial Parliament Bruce Smith, and School Board Trustees Jan Hunter, Sharon Peters and Ann Kavelaars. "This is a paid advertisement and its views and comments are not endorsed by AMCTO" 56 • O. FILE # -,__. World 200 0a ATTE1VTI0T*Z ALL MAYORS AND CITY CLERKS A special Ontario meeting of community millennium committees is being called for next February 13TH & 14TH 1999 in Toronto. All council members and volunteer groups interested in forming a Year 2000 network for ideas, information & resource sharing are invited to attend. If your community does not have a Millennium committee, perhaps you could table a motion in the next council meeting to form one? Please mail or fax back to us the name, title, address, telephone and fax and email of the designated contact. Many Thanks Ma Robertson Voluntary Co-ordinator Ontario Millennium Communities Conference PLEASE PHOTOCOPYAND CIRCULATE THE WORLD 2000 NEWSLETTER. �! I 1 w i V v +r� % •�• FILE # -,__. World 200 0a ATTE1VTI0T*Z ALL MAYORS AND CITY CLERKS A special Ontario meeting of community millennium committees is being called for next February 13TH & 14TH 1999 in Toronto. All council members and volunteer groups interested in forming a Year 2000 network for ideas, information & resource sharing are invited to attend. If your community does not have a Millennium committee, perhaps you could table a motion in the next council meeting to form one? Please mail or fax back to us the name, title, address, telephone and fax and email of the designated contact. Many Thanks Ma Robertson Voluntary Co-ordinator Ontario Millennium Communities Conference PLEASE PHOTOCOPYAND CIRCULATE THE WORLD 2000 NEWSLETTER. ICL CII K LL CI II I• <I IIJL ILw I L CT TLI .x WORLD 2000© Millennium News • Marking a Millennium is all about the way we measure time. A Millennium Is a thousand year period of time. Modem time- keeping Is counted from the birth of Christ. We are about to enter the Third Millennium AD. The new Millennium actually starts on January 1, 2001 (because there was no Year Zem). Celebrations, however, will begin on December 31, 1999. • In a recent Angus Reid poll, 73% of Canadians tett the tum of the Millennium to be an occasion worth celebrating A majority also see It as a time for mflec tion and setting priorities for the future. Phase One of the federal gov. emmenrs Canada Millennium Partnership Program has funded 81 Millennium Projects across the country in the areas of Arts & Culture, Pmimnment Hed tage and Youth. Ontario Communities To Gather For The Millennium! Many municipal councils and local community groups across Ontario are now thin1dng about how they are going to celebrate the upcoming "momentous anniversary" of the planet. They are looking at events which can connect them to other communities in On- tario, Canada and around the world; examining NW- lertnium projects that will leave a legacy for future generations; and consider- ing activities which will involve as wide a range of people as possible. To initiate a process of communication and col- laboration, a number of Millennium groups are planning a two-day gather- ing in Toronto for all inter- ested municipal and com- munity groups from across Ontario -to take place nest February 13th & 14th. We are urging City Clerk's offices and Millennium Committee coordinators to put anyone and everyone interested on the mailing list for this one-time, estraordi- narygathering.... called WORLD 2000. The World 2000 program will begin at 2 p.m. on Sat- urday, February 13th - showcasing a number of national and provincial projects that have commu- niry connections. The infor- mation exchange will also feature companies with special services or activi- ties that will benefit city and community groups Planning Millennium proj- ects. November 27th Marks Day 400 To Year 2000! (Feature article continued) On Sunday February 14th (Valentine's Day) World 2000 will have a series of presentations, including on the following subjects. • Applying for MBC Funding • Corporate Sponsorships • Event and Project Ideas • Seniors & the Millennium • The "Bobcaygeon 2000" Model • Connecting Commurtides Through Celebration • Events as Fundraisers • Managing Volunteers • Millennium Merchandise: Ideas & Advice • Public Safety and Lfabf/fty Lssues • FUdYour Community After lunch, there will be a group session called U 0 World 2000 in Toronto - February 13 & 14,1999! Saturday's program will include "Wired World 2000" - an interactive work- shop reviewing numerous Millennium -related web- sites and expert advice on creating and improving your group's website. In the evening, the City of Toronto will host a "Meet and Greet" reception. (Continued below) "Common Ground", which will reflect items sug- gested by the participants. To request agenda items for this session, please have your group submit their ideas by fax to # (416) 766-9838 by Dec. 4th. WORLD 2000 Executive Producer. Martin Robertson Phone: (416) 766-9675 Fax (416) 766-9838 MailingAddress: 132 Medland Street Toronto, Ontario M6P 2N5 Had us go The Web! www.2000cda.com t4 BEACON MILLENNIUM CANADA is the lead partner in organizing the World 2000 event. BEACON MILLENNIUM - at midnight on December 31, 1999 the world will watch and participate as a ribbon of light circles the globe - time zone by time zone - linking nations and people in a uni- versal symbol of hope and renewal. This extraordinary chain of bea- cons (fires, lights, lasers, billboards, office towers, candlelight parades, fireworks) will mark the beginning of the new Millennium in a stun- ning visual manner. Beacon Millennium will start at the International Date Line and move westward through New Zealand, Australia, Asia, Europe and Canada before reaching its final destination of Honolulu. BEACON MILLENNIUM CANADA plans to have 2,000 commu- nities in Canada participating by the Year 2000 - from St. John to Vancouver. To join the BEACON TEAM - simply write or fax National Organizer, Martin Robertson (as set out on the masthead) on behalf of your community. WORLD 2000 AT THE CLARION -ESSEX HOTEL 300 Jarvis Street, Toronto Saturday February 13 & Sunday February 14, 1999 The cost for this unique gathering is just $99 per person for Registrations received rior to January 20th and $130 per person after that date. ""Early -Bird" Hotel Room Rate is just = 2000 $79 per night per room plus taxes availablefor Friday & ,� p g p p ( Canada Saturday night). World 2000 Partners: Beacon Millennium Canada Great Millennium Group Festive Earth Society Many Fetes Inc. 2000cdn.com � City of Toronto Canada Post Corp. TO RECEIVE YOUR WORLD 2000 AND CLARION -ESSEX PARK REGISTRATION FORMS —PLEASE COMPLETE AND FAX THIS COUPON TO US AT # (416) 766-9838 Name: Organization: Title: Address: Phone: Fax: email: Web: PGK(� 1` -fp--. Mc,�k&-H-Tl --Fpff �L Y&LA FCry:z \Y C) "VR, N LCE S c.t,Peo Q-, -T/ LL S oro G LA 2� s W Pr S f a4C)L-.-!D -moo t Pr2 G7: S QN X 7 rJQC.k52-<5- ^--V- i J+tS7 0 ( .V\j mss• t'j SSS N C- o E, -L y ) Privatization Secretariat Office of the Chief Executive Officer 175 Bloor Street East Suite 400, North Tower Toronto ON M4W 3138 Tel (416) 325-4735 Fax (416) 325-4576 October 8, 1998 Secretariat a la privatisation Bureau du directeur general 175, rue Bloor est Bureau 400, tour nord Toronto ON M4W 3R8 Tel. (416) 325-4735 Telec (416) 325-4576 QQ OntariIL o Dear Municipal Clerk:' _ As you know, the Office of Privatization is conducting a busi nano Clean Water Agency (OCWA) to determine the government's role in operating municipally owned water and sewage treatment systems. The review of OCWA is a part of the government's commitment to review the businesses it operates to improve service and value to taxpayers. As you know, the delivery of water and sewage services is a municipal responsibility. Some municipalities manage and operate their own water distribution and sewage treatment facilities, while others choose to tender and contract this responsibility out to third -party suppliers. OCWA and private sector companies compete for these contracts. An important part of the Ontario Privatization Review Framework is to seek input from stakeholders on the options under consideration by the Office of Privatization to ensure all possibilities are thoroughly explored and considered. The options for OCWA currently under consideration are listed below along with a definition and brief example for each: > "Retain and Improve" — reorganize and improve while the provincial government retains the risks and benefits associated with owning OCWA. This approach could include changes that would afford OCWA greater autonomy allowing it to respond better to market conditions. > "Partnership or Joint Venture" — government retains OCWA while sharing risks and benefits of its operation with a third -party partner. Partnerships or agreements would have to be structured to ensure OCWA's business objectives were achieved. > "Minority Interest" — government retains a minority interest in OCWA, thereby sharing the risks and benefits of its operation. The government could divest part of OCWA to a third party or the public. > "Not for Profit" — private sector operates, finances, and improves the business within prescribed public interest provisions while ownership is vested with a not-for-profit body. .../2 " % I -2 - "Equity Divestiture" — all risks and benefits transfer at full and fair value to a third party with operating requirements in place to protect the public interest. This approach could involve: (i) sale to a private company, (ii) sale to the management and/or employees of OCWA, (iii) sale to the public, or (iv) some combination of the above. It is important to stress that, under all options, the Ministry of the Environment would maintain regulatory authority and control. We would welcome Council's comments on the various options and would appreciate hearing from you by November 16, 1998. If you require further information, please call our office at (416) 325-4550, toll-free at 1-888-224-2444, or visit our web site at www.gov on.ca/privatiz. Yours truly, A. Scott Carson Chief Executive Officer 7/ News Release Ontar*io Communique' Office of Privatization. Bureau de la privatisation Queen's Park Queen's Park FOR IMMEDIATE RELEASE Toronto ON M4W 3R8 Toronto ON M4W 3R8 March 9, 1998 GOVERNMENT'S ROLE IN OPERATION OF (NATER AND SEWAGE TREATMENT SYSTEMS TO BE REVIEWED TORONTO — Rob Sampson, Minister without Portfolio with Responsibility for Privatization, and Norm Sterling, Minister of Environment, today announced the referral of the Ontario Clean Water Agency (OCWA) to the Office of Privatization to review the provincial government's role in operating municipally owned water and sewage treatment systems. "Our government made a commitment to review its business operations to explore options to improve service and value to taxpayers," said Mr. Sampson. "We must look at whether or not -the province. needs to be in the business of running water and sewage treatment facilities for municipalities when there are private sector companies and municipal employees currently providing these services." Mr. Sterling said: "Throughout the review, it will be business as usual for all OCWA operated facilities. Water quality will continue to be a top priority. All water and sewage treatment facilities, regardless of who operates them, are subject to tough provincial standards for drinking water and sewage effluent." "The process for review will explore all options, be open and fair, and will ensure the public interest in all parts of Ontario is addressed," said Mr. Sampson. Plans to secure expert advice and to implement a full and thorough public consultation process will begin immediately. Both Ministers expect the OCWA management and employees will be active participants in the review. OCWA is a provincial government agency which competes with the private sector for contracts to operate and manage municipally owned water and sewage treatment systems in Ontario. OCWA operates and maintains about 123 municipal water treatment facilities and 234 municipal sewage treatment facilities. Private sector companies service over one half million Ontario residents by operating about 15 municipal water treatment facilities and 11 sewage treatment facilities. All other municipal water and sewage treatment facilities are operated by municipal employees (see attached Fact Sheet). -30- For information on the Ontario Privatization Review Framework, please contact the Office of Privatization at 1-888-224-2444, in Toronto 416-325-4550; or visit our website at <www. gov. on. ca/privatiz>. Contacts: Deborah Reid, Communications Advisor Tobin Lambie, Communications Assistant Office of Privatization, Minister's Office Ministry of Environment, Minister's Office (416) 325-6153 (416) 314-6739 i J Office of Privatization Queen's Park Toronto, ON M4W 3R8 FACT SHEET Bureau de la privatisation Queen's Park Toronto, ON M4W 3R8 The Ontario Clean Water Agency Mandate QQ Ontario • The Ontario Clean Water Agency (OCWA) is a provincial government agency which operates and maintains municipally owned water and sewage treatment facilities on behalf of some Ontario municipalities. • OCWA has service contracts to operate and manage about 357 facilities for over 200 municipalities. The treatment facilities range in size from small wastewater lagoons and pumping stations to urban water delivery systems. • When OCWA was created in 1993 under the Capital Investment Plan Act, it filled the multiple roles of owner, operator and financier of water and sewage services to some Ontario municipalities. • OCWA's ownership role was eliminated with the passage of Bill 107 in May, 1997, which provides for the ownership transfer of OCWA's facilities to municipalities. The legislation protects public ownership of water and sewage infrastructure by requiring municipalities to re -pay past capital grants to the province before they could sell these assets to the private sector. • OCWA's role as financier has also been eliminated as OCWA no longer provides loans to municipalities for capital infrastructure. OCWA does, however, manage an existing portfolio of past loans to municipalities. • OCWA has 760 full-time employees across the province. OCWA's head office is located at 20 Bay Street, 7th Floor, Toronto, Ontario. Environmental Standards The Ministry of Environment requires that all operators -- public or private -- of water and wastewater systems comply with Ontario's tough environmental and health standards contained in the Ontario Water Resources Act, Environmental Protection Act, Ontario Drinking Water Objectives and Provincial Water Quality Objectives. 2 - Water Distribution and Sewage Treatment in Ontario Eight million Ontario residents have their drinking water supplied from a water treatment facility. The remaining two and a half million people get their water from municipal or private wells. About nine and a half million Ontario residents have sewage treatment services. The remaining one million people are serviced by private septic systems. Operator Water treatment facilities Sewage treatment facilities Ontario Clean Water Agency 123 234 Municipalities 519 209 Private Companies 15 11 TOTAL 657 1 454 Role Province Municipalities OCWA Private sector operators Ownership No* Yes No No Financing capital Yes** Yes No No improvements Operation and Yes Yes Yes Yes maintenance (through OCWA) * ownership of facilities is being transferred to municipalities under provisions of Bill 107, The Municipal Water and Sewage Transfer Act 1997 (Royal Assent, May 1997). ** a $200 million Provincial Water Protection Fund was established in 1997 to assist municipalities with environmental and health related water and sewage treatment problems. March 1998 ;J Ministry of Ministere des Management Conseil de Citizenship, Culture Affaires civiques, de la Board of gestion du and Recreation Culture at des Loisirs Cabinet gouvernement Minister Minisrye Chair President 6th Floor 77 Bloor Street West Toronto ON M7A 2R9 October 15, 1998 Dear Colleague: 60 dtage 77 rue Bloor ouest Toronto ON M7A 2R9 12th Floor Ferguson Block 77 Wellesley Street West Toronto ON M7A 1 N3 120 Stage Edifice Ferguson 77 rue Wellesley ouest Toronto ON M7A 1 N3 261 ,. Earlier this Fall, the government indicated that it would soon provide details on the framework and criteria for distributing a guaranteed minimum of $100 million annually in funding to charities and not-for-profit groups throughout Ontario, and information about how to access the funds through the new Ontario Trillium Foundation. We are very pleased to be able to provide you with that information now. Last year, the Charitable Gaming Allocation Working Group heard from hundreds of people during its extensive consultations. During the month of August, the co-chairs of the Working Group, along with representatives from the Ontario Trillium Foundation (an arm's-length agency of the provincial government) and the Gaming Secretariat of Management Board Secretariat, consulted with an additional 250 members of the voluntary sector in eight communities across Ontario. The purpose of the consultations was to determine how best to allocate the $100 million for project, capital and operating purposes, and a strategy to achieve local input into decision-making. We have developed an allocation framework based on what charitable and not -for profit organizations said would work best: 1. To achieve local input into decision-making, the government will appoint 16 Grant Review Teams to work with a newly reconstituted Ontario Trillium Foundation. The teams will be established across the province to review project proposals and make funding recommendations based on regional needs and priorities. The Grant Review Teams will reflect the geographic areas established for district health councils. 2. Recognizing that some grant review areas are quite expansive, some of the Grant Review Teams will be divided into subcommittees at the regional municipality, county or district level, to ensure that there is solid local input. ...12 Page 2 3. The $100 million in funding will be distributed annually according to the following guidelines: • 80% will be allocated on a per capita basis for funding recommendations by the 16 Grant Review Teams, with 50% available to charities and not-for-profit organizations for operating costs and 50% for projects. _ • The remaining 20% will be directed to organizations undertaking province -wide initiatives or pilot projects that have provincial implications. Those funding decisions will be determined by the Board of Directors of the Ontario Trillium Foundation. • Funding will be available for capital repairs, renovations and equipment as part of the overall operational and project funding envelopes. Some charities have expressed concern that existing fund-raising activities may be affected by the four pilot charity casinos, as well as the introduction of slot machines at racetracks in other locations. Special consideration will be given in the grant application process to charities that can demonstrate revenue losses attributable to the operation of the pilot charity casinos and slot machines at racetracks. The government will monitor the situation closely and work with affected communities. The new Ontario Trillium Foundation and the Grant Review Teams will make grants to a wide variety of organizations and groups including those involved in arts and culture, sports and recreation, social services and the environment. Municipalities, universities, colleges, schools and hospitals can participate by working on partnership projects with local charitable and not-for-profit groups. Recommendations for membership on the Grant Review Teams will be sought in the near future from municipalities, MPPs, key charitable and not-for-profit organizations and community leaders. The enclosed package of information from Trillium contains program guidelines and details on the application process. For further information on the program guidelines, please contact the Foundation at (416) 963-4927 or 1-800-263-2887, or at www.trilliumfoundation.org. The government has listened carefully to the issues presented to us by charities and not-for-profit organizations and we are confident that this new funding will provide lasting benefits so that voluntary groups can continue to provide their important programs and services across Ontario. We believe these new revenues for charities will inspire innovative, imaginative ideas and will serve as a catalyst to bring Ontarians together to build healthy, caring communities throughout the province. Sincerely, Isabel Bassett Minister Citizenship, Culture and Recreation J/ Chris Hodgson Chair Management Board of Cabinet October 16 1998. Copies sent to: John Finlay. M.P. Oxford. Town of Tillsonburg. Town Council. Ministry of Health. Toby Barrett. M.P.P. Haldimand Norfolk Susan Wavell Multi -Services. C.M.H.A,. Oxford. Nltftistry of Housing. trnie Hardeman M.P.P. Oxford. October 16, 1998. Ministry of Health. 5700 Younge St. North York M2M-4K5 Restructuring Committee: in care of Toby Barrett. To whom it my concern: We are writing this letter with concerns about the long term health care program. Specifically, the Mental Health Services and Programs as it pertains to the release of seriously mentally ill back into the communities. Housing is one of the key areas as spelled out in Putting People First. We are among the first too received one of the housing projects next to us in Tillsonburg. The housing project has had a very negative impact on our lives, both from the patients themselves, and the procedures used. Procedures not followed in the location of the housing and with the various groups involved, in getting any or accurate information. We are not certified experts in the field of mental health. We can only report on the way in which, we as taxpayers have been handled. With the shift towards what is being called community- based programs and housing being one of the key areas, others may be affect in much the same way. Information will come from others whom are being paid in mental health care field. Information may be portrayed as if there are no problems, they have left no situations unresolved and everything is community focused. Reality is if no I one ever talks to the people who live beside, or have been impacted by these housing units how do you know if all the information received is accurate. Will this program cause more problems then solutions. Writing this information without dealing with these specific houses is hard. The housing issues and residences have had a very negative impact on or lives. We have been involved for many years in trying to get information. We have experienced first hand what can and really does happen. There is a lot more at stake then just the purchase of houses. Many different people and parts of the Federal, Provincial and municipal government are involved. A few people may have caused this problem by working outside an existing system. Other parties may be trying to stay out of a legal debate. With what we have gone through we truly believe that this is the system that is going to be used in Ontario and right across Canada. Their does not seem to be a release valve or a liaison to resolve the conflict, that will be and has already been created. The purchase of any housing units are suppose to be in the best interest of the community as a whole. These ones were done as a satellite working from another community. With a pending election, and doubt that the Harris government would fund these housing units the money had to get spent. There was a $1000 dollar dash bonus grant to get houses purchased. With the C.M.H.A. not sitting on any local boards how would they know what was in the best interest of the community. Their belief seems to be any house they choose to purchase is the best location. If you don't like it, move! 1U0 With the losses already taken on some homes close to the housing units in just our subdivision you could almost buy one half another home and it may not be over yet. If this type of housing has no effect, Why do people move? Why take a loss on real-estate? Why say it doesn't effect real-estate. In 1978 the Manitoba court decision basically made bylaws controlling group homes discriminatory and at best unworkable. The C.M.H.A. or someone representing them uses the bylaws to locate, then are quick to hide behind human rights and prejudice. Using nimby and bigot seems to be the response of choice used, instead of answering questions. As a nonprofit organizations, they feel that they are not accountable for any impact that they cause. I have read a number of reports trying to figure out what happened. What caused these housing units to be such a negative influence in our community and why these two particular housing units will continue to play a negative role. The issues range from, accountability, credibility, public safety, social impact, and trust built upon mutual respect. For all the information written, and from all the meetings that have been held, discussing the release of seriously mentally ill patients back into communities, very little time has been spent on the social impact that they will cause on small communities like Tillsonburg. How does it really affect people like ourselves as housing units are dropped in the middle of low density residential subdivisions? Call it long term health care, low supported housing, independent living or a group home. Our concerns are not that the C.M.H.A. purchased houses in Tillsonburg but the procedures used. As other I U I housing units are set up in other communities we have to believe other residence will act, and ask questions similar to what we went through. The C.M.H.A. Oxford or someone representing them should have been working with us as a community or as a subdivision long before the purchase of the homes. Not ajunk mail flyer like the one we received after the purchase of the houses. When we called the C.M.H.A. Oxford, we asked to get a small delegation of residence together to visit a facility similar to what they proposed to put beside us. You would think that this would be a reasonable request. They denied us access sighting human rights and privacy. We wanted to speak to residences who live beside the facility to see how well everyone was adjusting. They again denied us. There was to be a meeting to set up for an Advisory Committee before the release of any patients into the home. Some residences of the subdivision were to attend. C.M.H.A. Oxford does not show up or ever have a meeting. The C.M.H.A. Oxford may feel that the do not have to have meetings. As a nonprofit organization they are not accountable. They do not have to tell us anything. In 1988 a report was released called the Graham report. The report was to set up for a community focused Mental Health care system with a target date of 1995. This was supposed to be local solutions to local problems. Local communities, are the most knowledgeable when it comes to identifying their own needs, strengths, opportunities and gaps in services. They should, therefore, be responsible for planning and operating their own service programs. The question of local accountability is a complex one. 104 Communities need to ensure that there is a mechanism in place to oversee the implementation and evaluation of their plans and cope with agencies or institutions whose plans are not consistent with the local direction. Tillsonburg had Pitt a inechani.sjn in place, called the Oficial Plan! They adopted the Official Plan in 1979 one years after the Manitoba Court Decision and they revised Group Home Policy in 1988 using an Evaluation Criteria. These homes do notfit the criteria. An important element in the expansion of the mental health services is the role of promotion and education. Strategies to communicate accurate information to the general public are necessary. The Community Mental Health Branch must provide leadership, direction, planning and evaluation. In our search for information we have been forced to use the Freedom of Information [lad the C'. R H.1 worked vi.,ith us before the purchase of the home and communicated accurate information they may not have created a problem. Throughout the planning, developmental and operational stages, views can be actively sought through a variety of mechanisms: advisory groups, public hearing / meetings, individualized questionnaires and direct participation. Service plans must reflect more than consumer representation. The views of all key stakeholders in community mental health should be actively sought out in the planning process. The location of the housing was to be in the best interest of the community as a whole. Not just in the best interest of the C.M.H.A or the consumers. This was not done in Tillsonburg! Reports are written and suggestions are made. Groups receiving tax dollars are quick to use these reports to secure funding. The problem is the do not have to follow their own suggestion. Why! Because it not law. Why should we be so concerned! With the new policy direction of the government toward a community-based health care system, housing would have to be one of the areas to be addressed. The Official Plan would have to be changed to meet the new direction of the ministries. Meeting were held in Woodstock with the various community groups for their input and knew of the pending changes. They released a background paper in February 1992 for Oxford County. Knowing of the pending changes, two months later the C.M.H.A. Oxford using Zock and Associates applied for funding for Tillsonburg for a high support group home. Using the freedom of information. Documents show that, it was to be high support in Tillsonburg, medium support in Ingersoll and low support in Woodstock. The Official Plan for the county of Oxford was still under review and they had not made changes. The problem is that the C.M.H.A. Oxford represented the housing units to the town as low support independent living with no supervision to go around Official Plan. No documentation can be .u4 V found using the freedom of information that changed these housing units from high support to independent living. Has they're been deceptions or negligence used in the location of these homes? Both from the town and the C.M.H.A. Oxford. (Do it first, change the system later). The D.S.M.111 puts the mental health issue into degrees of severity. The government is dealing with the seriously mentally ill first, not mild or moderate but serious. Sherk report suggested that Tillsonburg was a high priority and to set up for drug and alcohol addiction. C.H.M.A. made application for Tillsonburg as high support. Using the document Putting People First says that, criminally insane and forensic patient will be released on condition not legal status into the communities that setup for health and social services. They must have easy access to services. Housing is one of the key areas. If they funded the houses in Tillsonburg as high support group homes that would mean that we are going to get criminally insane and forensic patient in the middle of a residential subdivision with no supervision. Dr. Ruth Gambori statement from Brockville Psychiatric Hospital said that the mental health services take to many risks in releasing mental health patients back into society. One does not have to look very hard in the papers to find another innocent person hurt or killed by a released patient. Killing of the nurse in Brockville, killing of Brian Smith Reporter in Kingston, Defraga killing outside of Tillsonburg. The most resent is the rape of Tammy Crawford. This one shows. that though they gave the patient a 144% chance of reoffending they still released him back into the community. They have made too many mistakes. There is no reason for us to trust anyone. UD There seems to be a gross misrepresentation of Federal and Provincial tax dollars. Either the government did not get the housing it funded or they misrepresented the housing both to the town and the residences of the subdivisions. The C.M.H.A. will not be able to fulfill their obligation. What did the government fund verses what they represented? The town may have wanted the C.M.H.A here. To set up for special Federal and Provincial, Health and Social Service dollars. It looks like, each may have jumped. out too soon, before the systems could be changed. Nobody talks unless it through the FOI. Even here documents do not have to come and questions are not to be answered. The mental health system and information are supposed to open to the public as spelled out in the Graham Report and The Sherk Report. The time for discussion was too be before the purchase of any homes. Time .set aside forfair and accurate information. No one informed us of what was coming. The C.M.H.A. Oxford., the town or the County under the Official Plan. There was to be a meeting with the community on Jan 25,1994. The solicitor for the town had already put in the paper the C.M.H.A. would not be allowed to use the homes for their purposes. 300 residences attended the meeting wanting to know why the C.M.H.A. Oxford purchased homes in R1. Most of the questions ended up being answered by Dr. O' Riley. The health care professionals on the stage would not answer questions. They could tell they had already handled this one poorly and were not ready to release any information. Even a councillor for the town stood up and said, " I don't know if this is government ignorance or arrogance". Because no one answered the questions, 300 hundred residence left that room with an even greater ub distrust, for the government Officials who did not show up, and for the mental health services. With the lack of supervision we have been forced to endure infraction that should not have happened. From watching them urinate in the yard to looking in our windows to doing drugs in the driveway. The first patients should have been the very best, at least to look like they could fulfill their obligation. There have been many other infractions. We don't call the police. The police are unable to do anything because of the condition of the patients. They told us we would have to be the ones to lay charges. We are first, trying to deal with the systems that failed. If we did lay charges what is the court going to do. The patients are not accountable because of condition. If the courts did fine them, you can't touch a disability pension. The system is not going to throw them out on the street. Housing will become a revolving door. We already have had an incident where one consumer had become agitated and was using threatening gestures with his hands. We called police. They did not show up. All we can do is keep a record of the date and time of the phone call and the officer to whom we talk. The ministries want to set up special court to speed up dealing with mental heath patients. What about the right of the people, who they may have violated, or are we just considered collateral damage. We are also aware that they have sent away the police officers for special training to handle this. We still do not believe that the C.M.H.A. or it patients, can, or will be able to fulfill their obligation. Three M.P.P S. did not respond to our written letters. M.P. said this is a municipal problem. Though the government through the Ministry of Housing purchased the homes. C.M.H.A. says they I , v don't have to tell us anything. Town puts in the paper that the houses cannot be used for their purposes. Town does not respond to registered complaints and O.M.B. says you have to admit their is something seriously wrong with this one. Yet were are still looking at the housing projects. All the systems have failed. Does this sound like a communityfocused health care system that's going to work? Does this sound like, local solutions to a local problem? They have in fact created a problem where one did not exist. You would think they would try to resolve this. Is this what is going to happen in other communities? Even in Ingersoll the residence called it covert activity. They did not inform them either. The C.M.H.A. and the Ministry of Health say they do not buy houses, they fund programs, (but someone representing them does). Housing is still one of the key areas under long term health care for the mental health patients. Tax dollars are used to purchase the houses, the taxpayer also gets to pay for all the amenities in the home and using tax dollars we pay them a disability pension. If it is our tax dollars used, we have a right to question the system. What is likely going to happen if other communities go through this type of scenario is some type of law suit? Whether it takes the form of civil or class action or maybe even back door lawsuits. When systems fail or have been misrepresented someone truly will be held accountable. It may be years down the road. The only problem is I UO their will be no winners only losers. Patients, health care provider, town, community and residences all suffer. If done improperly society becomes the victim. We are classed as victims of a victimless crime. How long before society reacts. Is this where civil law meet criminal law? When police chief Julian Fantino made the statement that, when people find that the justice system can't protect them, and criminally insane and forensic patient are released back into the communities people may shoot first. He likely wasn't to far off the mark. They may not shoot but they will react. Even people incarcerated in the federal and provincial jails with a mental health problem will be released under the mental health envelope as terms of parole. They to can fall under the housing programs. You are setting up a system where mistakes are going to be made! Their seems to this socialist ideal that we are all going to conform to some sort of homogenized group and all live in piece and harmony. That is not reality. That is why over the years system have been put into place to make our lives tolerable. That is how communities and subdivision evolve. Some areas are more attractive then others partly because of what is or isn't there. Small communities are not cities you can't drop this in the middle of the best subdivision and people won't notice. It's not like were paying rent. If your project isn't working or is offensive we would lose one months rent and move. No. You are uprooting and changing peoples lives. The losses are far greater. The losses may not be judged in just dollars and cents. It will be interesting as socially assisted housing is becoming better then the average home owner. What message does this send? ivy Why would anybody want to buy or homes? Why would anyone knowingly pay full market value to purchase a home in the middle of a upscale residential subdivision in a small community to live beside a home that could have criminally insane or forensic patient and say, this is were I would like to raise my children. If the Realtors did not disclose to a purchaser of or homes, the usage of the home beside us, could the purchaser suit the realtor as this could be part of the buying decisions. Do the Realtors know? We are among the first homes in this new community based system. If this is what the C.M.H.A , the town and the county are capable of when systems were already in place, what are they capable of in the future. If it were as simple as just buying houses then lay off your executive directors, you only need to hire a couple of legal aged students. They might do a better job. If you find that statement offensive, if you stop and think about it for a few moments, it fits. There are many places within the town that would have made little or no impact. With special funding coming to Tillsonburg it will not be long before another home is purchased. We are suppose to be your first supports in R1 in Tillsonburg. There has been no reason for us to support anyone. Leaving this unresolved will not make it go away. By-laws don't work. Official Plans don't work. Town councils won't talk or respond to complaints. Multi services denied knowing anything about the C.M.H.A. and still says they have nothing to do with them even though they rent them office space. Three M.P.P.s did not respond to letters, M.P. say this is a municipal problem even though it was funded by the Ministry of Housing using our tax i I U f dollars. Ministry of Health say they only fund service programs. Not up to them to look into the conduct of how the houses were purchased. Ministry of Housing said their was no guidelines. The C.MH.A. as a non profit organization do not have to tell us anything. A little over half a million dollars was spent on this housing venture They were suppose to create a local solution. They have in fact created a problem. WHY!, because they can. Who is accountable! We know we are. What kind of system are you putting into place ! The seeds of distrust being planted today may be your dividends for tomorrow! Richard Davis 35 Trottier Dr. Tillsonburg, Ont. N4G 4P7 Mary and Randy Ryder 31 Trottier Dr. Tillsonburg Ont. N4G 4P7 Ontario Trucking Association October 22, 1998 David C. Morris Clerk -Administrator The Town of Tillsonburg 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 Dear David C. Morris: FILE # ................. _ 555 Dixon Road Toronto, Ontario M9W 1 H8 Phone (416) 249-7401 Fax (416) 245-6152 Email Address: info@ontruck.org Internet Address: www.ontruck.org I am writing to provide some much needed balance to the assertions made in a recent article published in the 1998 Federation of Canadian f4unicipalities (FCM) Sourcebook entitled Transportation: The Key to Commerce. In the article, intermodalism between truck and rail is touted as the key to future transportation competitiveness, capacity and efficiency concerns. Intermodalism is not new. When it works it does marry the best that rail and trucks have to offer. Consequently, the trucking industry has a significant stake in an efficient, competitive intermodal freight system. Indeed, some might argue that it is the trucking industry that is leading the charge on this issue. Afterall, it is trucking industry that is the customer and trucks are needed to begin and complete a door-to-door delivery. However, it must be understood that the trucking and rail industry are not in the same business. Trucking dominates in the short -distance, time -sensitive, small shipment marketplace. (This by the way would account for virtually all intra -municipal shipments.) Rail, on the other hand, dominates in the long distance, bulk commodity sector where trucks are less efficient and where transit times are less of a concern. Consequently, intermodalism has marketplace growth restrictions that go well beyond the availability of capital that the article raises as an impediment. As you are no doubt aware, intermodal facilities are in operation in Canada. Could they be more successful in attracting freight? Yes, if the rail industry would improve its level of service and pricing. A host of studies have found that significant service improvements are needed to significantly increase the amount of product moved by rail intermodal. While some important strides have been made in this area, much more needs to be done. Turn -time at intermodal terminals is the number one complaint of those using the railways as their shipping partners. Shippers complain of loads going into the "black hole" of the rail terminal loading areas and being delayed interminably. As one major North American manufacturer recently stated: "More consistent service is necessary if intermodal wants to hold on to its position in the consumer goods market. " Regarding the article's discussion of the effect of trucks on roads — there is no denying that trucks cause pavement wear. However, pavement serviceability will decrease over time even with very light traffic loads. In other words, the environment — particularly freeze -thaw cycles and sub -grade moisture changes —will cause pavements to deteriorate. I L Cont'd... / Empirical evidence clearly shows that the amount of truck traffic plays only a small role in the life of the pavements. The recently conducted Royal Commission on National Transportation also concluded that our climate accounts for half of a road's deterioration. I also am compelled to question the motivation of one of the authors of the article, a self-proclaimed rail consultant, who is also one of the principals of an organization named Canadians for Reliable and Safe Highways (CRASH). CRASH is a railway funded anti -trucking lobby group. One former Ontario transportation minister described CRASH as a group of "fear mongers. " Obviously, I bring a certain bias of my own to these issues. At least I am prepared to be open about it. It is disappointing that an earlier article from me — solicited by your association — has to my knowledge never been printed, nor has our offer to provide trucking industry facts to FCM members ever been followed up. I leave you with an open invitation to call my office to discuss any issues related to the trucking industry. Sincerely , `,-%, David H. Bradley President DH B\JV\\\OTAIVOLSHAREIROAD61DB\FCM2.doc t TILLSONBURG POLICE SERVICES BOARD P.O. Box 386, Tillsonburg, Ontario N4G 4H8 Telephone (519) 842-6540 Fax: (519) 842-2190 TOWN OF TILLSC!"'nl I"A ECEIVE OCT 2 6 1998 FILE # REFERRED TO Qr_tnhPr_2_9, 19!99 Mr. Dave Morris, Clerk -Administrator Town of Tillsonburg 2nd Floor, Town Centre Mall 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: Enclosed please find a copies of Minutes of the General Meeting of Tillsonburg Police Services Board held October 19, 1998 for your records. Encl. Yours truly, 77L E SONBURG POLICE SERVICES BOARD 1 11.3.; ��1lL�il(v Diana Fleming, Secretary j /4 MINUTES MEETING: TILLSONBURG POLICE SERVICES BOARD GENERAL MEETING PLACE: Tillsonburg Police Services Boardroom DATE: Monday, October 19, 1998, 8:00 a.m. PRESENT: Board Members Mr. Walter Burton, Chair Dr. Larry W. Oehm,Vice-Chair Mayor Cam McKnight Councillor Robert T. Smith Mr. Bryce Sibbick Chief Christopher Coles Deputy Chief Perry Gosso Diana Fleming, Secretary AGENDA ITEM DISCUSSION/OUTCOME ACTION 1 An Agenda was presented to the meeting On motion made by Mr. Bryce for consideration. Sibbick, seconded by Dr. Larry W. Oehm and unanimously carried, the Agenda was adopted. 2 Minutes of meetings held on On motion made by Mr. Bryce September 21, 1998 were presented to the Sibbick, seconded by Dr. Larry meeting for consideration. Oehm and unanimously carried, the Minutes of the meetings held September 21, 1998 were approved. 3 Chief of Police Reports A. September, 1998 Accounts Payable Approval List. General discussion, including: Page 28, Item B140 - Bell Canada - it was noted this amount was for 2 months; Page 29, Item C345 - Canadian Use of Force Conference/Training - Tim McCoy attended course; " iIJ AGENDA DISCUSSION/OUTCOME ITEM 3 cont'd Page 30, Item E172 - Travel to Forensic Science Centre; Page 33, Item M790 - John Murray attended course on criminal investigations; Page 35, Item S227 - safety vests; Page 37-38, Item S571 - repair damage as a result of cut cable; Page 29, Item T695 - Crown Attorney Fred Porter retirement gift; B. OPP Costing. Ongoing. C. Adequacy & Effectiveness Standards It is expected to be passed by the end of December, 1998 - do not know what they are going to be - suggested "watered down" version Ongoing. D. Other Reports The Chief reported on Sgt. Robbins Workers' Compensation condition as well as Constable Pat DeLeebeck's injury and the need to bring in officers on over -time; General discussion. The Chief also reported on the installation of the new computer equipment. 4 Outstanding Business from Previous Meetings. See revised Schedule of Outstanding matters. 5I New Business No new business. iib Page 2 ACTION On motion made by Mr. Robert T. Smith, seconded by Mr. Bryce Sibbick and unanimously carried, the Accounts Payable for the month of September, 1998 were approved. Page 3 AGENDA ITEM DISCUSSION/OUTCOME ACTION 6 General Correspondence. Circulated during meeting: 1. PSB News 7 Adjournment On motion made by Mayor McKnight, seconded by Mr. Robert T. Smith, and unanimously carried, the meeting adjourned at 8:25 a.m. Mr. Walter H. Burton, Chair Diana Fleming, Secretary TILLSONBURG POLICE SERVICES BOARD P.O. Box 386, Tillsonbung, Ontario N4G 41-18 Telephone (519) 842-6540 Fax: (519) 842-2190 AGENDA MEETING: GENERAL DATE: Monday, October 19, 1998 TIME: 8:00 A.M. PLACE: Ti]lsonburg Police Services Boardroom 1.0 Adoption of Agenda 2. 1:1 Adoption of previous Minutes dated September 21, 1998 3. ❑ Chief of Police Reports A. September, 1998 Accounts Payable B. OPP Costing C . Adequacy & Effectiveness Standards D. Other Reports 4. 1:1 Outstanding Business from Previous Meetings See Schedule attached 5. 1:1 New Business 6. 1:1 General Correspondence - to be circulated 7. 1:1 Adjournment SCHEDULE OF OUTSTANDING ITEMS FROM PREVIOUS GENERAL MEETINGS October 19, 1998 Date Item # Person Description Action Status Sep. 21.98 4A Budget To obtain "special run" on expenditures Chief from Town. Advised we are on budget for this year. 4B OPP Costing Ongoing. 6 Chief OAPSB Public Completed. Complaints Procedure 7 Chair Letter of Completed. resignation i I ) AGENDA ITEM: GENERAL CORRESPONDENCE Meeting Date: Monday, October 19, 1998 Please review, initial and circulate. If you would like copies of any of the materials, please indicate. Thank you. Diana Mr. Walter Burton Dr. Larry W. Oehm Mayor Cam McKnight Mr. Robert T. Smith ,0 Mr. Bryce Sibbick'm ✓ Chief Christopher Coles 6�1� Deputy Chief Perry Gosso �Ajq I L U 10/29/98 13:25 FAX 519 842 7813 TOBACCO BOARD Chnnl inn, lk rid w1ril me OrYtado Flue -Cured Tobacco Growe& Marketing Board P.O. BOX 70, TILLSONSURG, ONTARIO, CANADA N4G 4H4 - TEL. (519) 842-3661 FAX. (519) 842-7813 F A X DATE: October 29, 1998 TO: Local MP's and Local MPP's and Government Officials FROM: Vicky Malcolm, Sze;. OF THE ONTARIO FLUE -CURED TOBACCO GROWERS' MARKETING BOARD This is to inform you that, for 1998-1999, the Chairof The Ontario Flue -Cured Tobacco Growers' Marketing Board is: Frank S. Menich The Vice -Chair of The Ontario Flue -Cured Tobacco Growers' Marketing Board is.- George s.George J. Gilvesy ill NUMBER OF PAGES 1 INCLUDING COVER -PAGE DIRECT LINE TO FAX: (519) 842-7813 IF YOU 00 NOT RECEIVE ALL PAGES, PLEASE CALL (519) 842-3661 AND ASK FOR TRACEY THE CORPORATION OF THE TOWNSHIP OF NORFOLK NOTICE OF PUBLIC MEETING TAKE NOTICE THAT A PUBLIC MEETING WILL BE HELD BY THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORFOLK DATE: November 24, 1998 TIME: 9:00 a.m. PLACE: Municipal Building, Langton, Ontario. REGARDING: OP NO -1/97 & Z NO -4/97 F"!i '-------� -�-'�_ APPLICANT: L'Cholm Shopping Centres Limited 259 Yorlda , M2J 5B2 LOCATION: Part of Lot 14, Concession 3, N.T.R., Township of Norfolk (Middleton). PURPOSE AND EFFECT OF PROPOSED ZONING I ADDITIONAL INFORMATION: BY-LAW. Additional Information regarding the proposed amendments are available to the public for Inspection at the Clerks Department, Township of Norfolk, P.O. Box 128, 22 Albert Street, Langton, Ontario, NOE 1 GO between 8:30 a.m. and 4:30 p.m, Monday to Fridays. (519) 875-4485 Contact ,Jim McIntosh The applicants propose to amend the Township of Norfolk Official Plan and Zoning By -Law to permit additional commercial development on the Norfolk Mall Site. The lands are presently designated `Hamlet' according to the Official Plan. Expansion to the mall requires an amendment to the Plan. By -Low 1 -NO 85 presently zones the lands 'General Commerciar with a special provision which limits the floor area of the mall. The proposed amendment would permit an expansion of commercial floor area In the order of 7,450 sq. m. (81,200.00 sq. ft.) A concept plan on the reverse illustrates a possible configuration of proposed new commercial space. NOTICE DATED: October 29, 1998 u4 .-�R9�+�w Medln M. Howse, Clerk -Administrator, Township of Norfolk. Notification of Adoption of Proposed Official Pian Amendment If you wish to be notified of the odoptlon of the proposed Official Plan amendment, you must make a written request to the Township of Norfolk Clerk's Department, 22 Albert Street, Langton, ON, NOE 1 GO. Appeal If a person of public body files a Notice of Appeal of a decision of the Township of Norfolk in respect of the proposed Official Plan amendment and Zoning By -Law amendment does not make oral submission at a public meeting or make submissions to the Township of Norfolk Council before the proposed Official Plan amendment and Zoning By -Law amendment are adopted the Ontario Municipal Board may dismiss all or part of the appeal /L LOCATION OF LANDS AFFECTED BY APPLICATION NOS. OP -NO -1/97 & Z -NO -4/97 Ik ' • r Cp� a. �8.sio Q �:�:a :�� s�AoVC. H,4 M +1 \ 1% n�oQ ; tit 1 a S� �' SUBJECT s 10-521 LANDS. 'mss. 31.'T,5'5 Ac may, (37R-939) 10 - 4 7 " c Dr. I .ZG . Sl3 A c.. w -4K Zo v s -m!- I to -4 ?.S At- V. C � ltt•.f1 ♦ �� io• s2M 11T. - '# r •sao sse sis�ia LO 'T J ♦ �y1 ik tL� �QOO •. � ' 'a C o0CEsSI OW TILE 00 IIIV 41 \y - .t� ` :WNW ♦ \\` �" . '.�/WATER 31 HARVEY 5%wo \ ,.j. �'`'��\ v``\ \`�\ ciI zzr 6}444#44�N� pl1TTi o c *. c1H�El+O++N PROPOSED NEW BUILDINGS `� \�\ SRESTATISM �` ti♦ _ ToT,qgffj#m 1414SfNIMAMOV'FROXI ��\yam PROPOSED \\�\ N8w Tux-f3ED 70TH aGRDfNC ARfA MFW 07.� *MIF SF J- �I RFA OF 07MM NULL \ ToTA KM%C AII allVOW MUM WAL • VZW IF rxOKM IVAMM XXDPO a TO dr SUM IF -TOTA MNL AAFA AFFM a?AMM 2WV SF - I Torg MNL PMVC a+pWM AM a?ANFVt 60 C40 Mo 94 \� �• t TOW MNL Fi1R W PROYDta AFM Exl'MW* IM CAU WV SAO �. i � 1T./ ..IA f fid • ., LONG POINT REGION CONSERVATION AUTHOWi' FULL AUTHORITY - MINUTES The Full Authority met at 7:30 pm in the Authority Boardroom. All members were preseni'excepf�T.-Csu Staff in attendance were J. Oliver, P. Bravener, D. Holmes and J. Robertson. Chairman L. Chanda welcomed everyone to the meeting. Mr. Chanda called for and received no disclosures of interest. The calendar of events for the month of October was reviewed. The Resources Management Committee meeting date change was noted as October 15, 1998. Mr. Chanda called for volunteers for the Norfolk County Fair. P. Black and S. Hazen both provided observations/ideas for future fair participation and display presentation, etc. It was noted a different location should be pursued. The idea of partnering with other local partners was suggested. It was felt this might possibly help eliminate the staffing problems. It was suggested municipalities be approached as partners. Chairman L. Chanda called upon Steve Bruno, Manager for "Conservation Lands Alliance". Mr. Bruno reviewed the activities of the group to -date. He reported there are presently 55 private sector partners who have become members to market tourism. He showed several of the consumer products that have been developed for the market. He reviewed the internet features, the trade show business, the bus tours and the advertising advantages, etc. He conveyed his excitement based on results for less than one year's measurement of success. Members were shown a video that was created for advertisement of the Conservation Lands Alliance and told the group plans on making more with an emphasis on different key areas. Mr. Bruno noted the impact of marketing "nature" and the impact it is having for Conservation Authorities. There is alot of interest being shown from other countries. The Chairman thanked Mr. Bruno for his report. Members asked Mr. Bruno several questions and questioned what tools were in place for measuring the success of the program. He responded that the 1-800 number is one indicator; the website use is another; and the sale of product such as the trail guide that has been produced, etc. He stated that each Authority will also have to put some mechanism in place for measurement, eg. gate entrance record of how/why they are visiting the area or site. Keep a record of the number of bus tours, sales of product, etc. The Conservation Alliance is charging the same fee as 1998 to be a partner. Mr. Bruno thanked everyone. The Chairman called for any error or omissions from the previous meeting minutes. MOTION A-43 - moved by J. Lester, seconded by R. Orth and carried that the minutes of the previous meeting of the Full Authority held September 9, 1998, be adopted as circulated. Business Arising: J. Oliver reported he has received favourable response for support of the proposed Big Creek Canoe Navigation Project from the Long Point Foundation. R. Orth questioned if removal of the logs would increase flow or affect the trout stream. J. Oliver stated that it is the intent to clearly consult and work with the Ministry of Natural Resources to determine any impacts that would affect the fish habitat, etc. He requested approval to submit an application prior to the October 31 st deadline even though the specifics have not been determined, he would attempt to give it the best level of detail. MOTION A-44 - moved by P. Black, seconded by F. Sanderson and carried that the Authority submit an application for funding and proposal to the Canada Millennium Partnership Program for the Big Creek Canoe Navigation Millennium Project. FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Lamb, Jack Lester / Roger Orth, Jack Petrie, Floyd Sanderson, Garry Syt", Dan Van Londersele, Chris Van Paassen, John Wells October 7, 1998 Review of Committee Minutes: J. Lester reported that the Finance Committee directed staff to proceed to tender for a new washroom/showerhouse building for Campground `E' at Backus based on discussion at the September 16th meeting and the recognition that it was needed. Members questioned if any more washrooms would be required. A lengthy discussion resulted from the review of the September 29th Resources Management Committee minutes and the public meeting pertaining to the forest management plan and the current review of the Hepburn tract. Comments were made regarding correspondence to -date. S. Hazen questioned if an acknowledgement is being sent to those who have provided comments. Mr. Oliver explained the procedure he was following. C. Van Paassen requested the word "disappointment" be added to the comment on page 3 of the Resource Management Committee minutes of September 29th where members stated their concerns. D. Holmes was asked to review the woodlots schedule for cutting as per approved contracts. Part of the discussion centred on board member participation at public meetings. R. Orth asked if a "notwithstanding" clause was going to be included in the forest management plan regarding a disaster eg. tornado, etc. Mr. Oliver stated it would be included. J. Wells questioned if anyone had questioned the report on "summary of revenues for the last 20 years". The response was `no'. Other members requested a copy of the summary. Only the Resources Management committee has received a copy. Mr. Van Paassen and Mr. Chanda expressed the opinion that the public meeting had gone well. J. Petrie answered several questions pertaining to Backus. Members questioned the donation of a hertiage house building as an office regarding staffing/maintenance, etc. Mr. Holmes explained if accepted it would be in the village near the parking lot entrance. He reported that the current office is in the homestead and is going to require a new foundation. Discussion followed and it was suggested that the present building could be moved and put on a new foundation and located at the parking lot. J. Robertson was asked if the Authority had any way of measuring the value of the Conservation Lands Alliance membership. She compared the increase of tours from 1997 to 1998 at Backus and reported that they have increased and the number of information packages that have been sent out in 1998. She noted that staff have discussed the "how to measure" question and will put something in place for 1999. MOTION A-45 - moved by B. Abele, seconded by J. Wells and carried that the Authority accept the recommendations made and approve the action taken as recorded in the minutes of the following meetings: - Backus Management Commitee - September 15, 1998 - Finance & Personnel Committee - September 16, 1998 - Resources Management Committee - September 29, 1998 Correspondence: Minister of Environment (Canada) - C. Stewart expressing her pleasure in meeting J. Oliver (LPRCA) and the Chairman during her recent visit to Backus Woods and Long Point. Grey Sauble C.A. - congratulations on LPRCA's 50th Anniversary. Backus Mill Campers' Association - regarding their activities this past summer and a petition asking for new and improved washroom and showerhouse facilities in Campground `E' for 1999. FULL AUTHORITY COMMITTEE MEMBERS L O Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Lamb, Jack Lester Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsn?a, Dan Van Londersele, Chris Van Paassen, John Wells October 7. 1998 New Business: The General Manager reported on the decision to proceed with the washroom and showerhouse facility for Campground `E' at Backus. Mr. Holmes described the site plan and reported it will be on the scale of the pool area washroom plan, except the laundry area. He has an engineer (D. Vallee) presently preparing the plan and as soon as it is approved it will be submitted to the Region building department. He is in the process of applying for a health permit for the tilebed and he has had a discussion with the tree commissioner regarding the site. Mr. Holmes estimates the project could cost up to approximately $80,000. S. Hazen congratulated staff for the swift response. Mr. Oliver reported that the Third Century Campaign is basically short of $501000 in their fundraising goal and have challenged the Authority on different ocassions to donate funding. He stated this would be an opportunity for the Authority to donate that money through this washroom/showerhouse as it is one of the items listed as a project for the Third Century Campaign at Backus. The funds could be withdrawn from either the Conservation Areas Forestry Reserve account or the Agreement Forest Reserve. This can all be defined and determined when approvals and costs are completed. MOTION A46 - moved by S. Hazen, seconded by D. Van Londersele and carried that we do now enter Committee of the Whole. MOTION A-47 - moved by D. Van Londersele, seconded by S. Hazen and carried that the Committee do now rise. Discussion centred on an offer to purchase land (Wiens property) and the offer was made and refused. Members requested the committee to review and discuss this fiirther with the property owner and to come back to the committee. Larry Chanda Chairman Pam Bravener Supervisor of Finance & Administration I Lo FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Lamb, Jack Lester Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsnl, Dan Van Londersele, Chris Van Paassen, John Wells LOCATION: Town of Tillsonburg ATTN: Mr. David C. Morris Mr. Ray Jones Mr. Bradley Bartlett Mr. Gary K. Seitz Mr. John Arts '� AMCTO EXPRESS AMCTO Update on the Proposed 10%, 5% and 5% Mandated Limits on Commercial and Industrial Property Tax Increases for 1998 Your association is an active participant on the AMO expert panel on assessment and taxation. At a meeting held on Friday, October 30 between the expert panel and representatives of both the Ministries of Utnicipal Affairs and Housing and Finance, answers were sought to many questions regarding the announced legislation which will require municipalities to limit tax increases on commercial and industrial properties to 10% in 1998 and to 5% in both 1999 and 2000. The precedent for limiting tax is set out in Bill 16 (1998), An Act to give Tax Relief to Small Bas n" es, Charities and Others and to make other ametubnents respecting the Financing of Vocal Government and Schools. A11+iCTO expects the new Bill to have certain similarities to Bill 16. however, the new Bill is likely to be much more complex. All commercial and industrial taxpayers who had a property tax increase greater than 10% in 1998 fi-om "Property tax related" matters will have their tax limited to an increase of no more than 10% for all purposes (including education). Those who had increases of less than 10% or decreases will be required to fund the 10% limit. This is similar to a phase-in program. We are not sure what "property tax related" means at this time, but we are told it does not include any municipal budget increases (Bial 16 was a limit for all purposes). We are also told that costs emanating from the Local Services Realignment Act (Who Does What) are not pint of the "iproaerty tax related" definition. We await the Bill, which is expected to be introduced this week, to know for sure. Municipalities will have to identify which portion of an increase is property tax related. Does this mean another tax billing for .1998? Essentially, yes! AMCTO representatives and others on the expert panel expressed extreme concern that not many municipalities will be able to manage another tax billing. Timing, computer applications rewrites, limited staff and many other administrative issues make the feat relatively impossible. Preferred alternatives include making all 1998 adjustments on the 1999 interim bill or providing an opportunity to send a final 1998 bill in early 1999. Whatever the method used, this provincially mandated action will be extremely difficult to implement and extremely confusing to explain to the taxpayer, particularly those facing an increase or "claw back" of previously realized reductions. The 1998 final tax bill will not be completed until the adjustments are made. Here is what else was discussed at the October 3& meeting: 1997 tax rolls (frozen assessment listing) will have to be utilized. The 10% limit will be based on the 1997 actual tax (hopefully the adjusted tax which includes the former business occupancy tax (BOT)). ➢ The multiple residential class is not included in the announcements, although the government is being pressured to consider the treatment of this class as commercial. .1 0,-) / /-1 LOCATION: Town of Tillsonburg ATTN: Mr. David C. Morris Mr. Bradley Bartlett Mr. John Arts Mr. Ray Jones Mr. Gary K. Seitz ➢ In two-tier systems, the limits will apply at the upper -tier. The upper -tier will become the "banker'', to manage intermunicipal shifts where limiting the increases to 10% in some of the more "harder -hit" municipalities will have to be funded by "claw backs" in other municipalities within the two-tier system. ➢ It will be necessary to "claw back" the reductions on those properties previously taxed at an increase of greater than 10% from the commercial and industrial properties with increases of less than 10% and those that previously had decreases. All claw backs must be from within the class, that is, you cannot fund reductions from one class with claw backs from a different class. Stay tuned for further details. ➢ PILs may be affected by this announcement, especially on Federal properties. Ontario has indicated it will likely exempt itself from the 10% limit for its PIL properties but early indications are that the Federal Government may expect the 10% limit to be applied to its PIL properties. ➢ Where optional classes have been adopted, the legislation will likely pool assessment in order to fund the "ups and downs" (i.e. office building, shopping centre, parking lot and other commercial will all be one class for the purposes of this legislation; likewise, industrial and large industrial will likely be treated as one class). ➢ Farmlands awaiting development (both Phase I and 11) within the commercial and industrial class will be excluded: A Vacant land and vacant/excess units will likely be included. ➢ Charity rebates program will likely be handled similarly to the provisions in Bill 16 (no rebate or alternatively any rebate will be limited to the increase in excess of the 1997 tax limited by the 10%)_ The "flow-through" provisions for tenants will likely be provided for in the legislation which would limit the flow through of the increase to 10% (for "property tax related" increases). ➢ All tax policy deadlines will be reopened and extended. ➢ Interim tax bills may be based on the actual 1998 adjusted tax. This approach will likely spell delays and have an effect on cash flows. Alternatively, there is the possibility of issuing interim bills based on similar principles to those used in 1998 or on the 1998 actual amounts (possibly limited by the 10%). All members are encouraged to contact AMCTO to offer suggestions on how this can be handled so we can forward those ideas to 1kCVSAH. ➢ The legis." ation will have to provide for the re -issuance of tax certificates, which have been or wilI be issued in the near future_ ➢ MMAH is looking for advice on what type of system or support it can offer municipalities to assist with the implementation of this policy (i.e. development of spreadsheets, modify and update OPTA etc.) All suggestions should be sent to the AMCTO a.s.a.p. Any Association member with questions should contact the AMCTO office. We will endeavor to obtain answers and distribute those answers through regular AMCTO Express publications. The Association of Municipal Clerks and Treasurers of Ontario is offering an updated Fair Municipal Finance training program, complete with an updated manual and tax rate spreadsheets, beginning November 23, 1998 at various locations throughout Ontario. These practical, hands-on, how-to sessions will address the 10%, 5% and 5% announcement, at least up to and including what the legislation provides at the time of each seminar. Space in these sessions is limited. REGISTER NOW. For further information contact Rosita (ext. 24) at the AMCTO office. ONTARIO MUNYCIPAL DIRECTORY UPDATES Plem. note on page 38 of the 1998 Ontario Municipal Directory the fax number for the City of Thorold should be 905-227-5590. Please correct this number in your book. Also, if you haven't already sent in your updates or changes for the 1999 Ontario Municipal Directory, please fax them to AMCTO at 905-6024295 immediately. i L/ In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: Town of Tillsonburg News Release Communique MInbtry of Flnancs LUnWre des Finances Queen's Park Queenb Park Toronto ON M7A 1Y7 Toronto ON WA 1Y7 O Ontario FOR IMMEDIATE RELEASE: November 5, 1998 FINANCE MINISTER INTRODUCES LEGISLATION TO HELP SMALL BUSINESSES Toronto - Finance Minister Ernie Eves today introduced legislation that would shield business properties from extreme property tax increases. "The Government recognizes the vital role of small business in the Province's economy," the Minister said. 'This new legislation demonstrates our support of Ontario's small business community by ensuring that -.no commercial or Industrial property owner would face an increase due to reform of more than 10 per cent in 1998 and a further 5, per cent in each of 1999 and 2000." The Minister also announced his intention to Introduce amendments at Standing Committee to ensure that multi -residential property owners are protected underithe some formula as commercial and industrial properties. Under the legislation introduced today, municipal councils would be given extra time to revisit their original decisions about the use of tools to manage the speed and d1stribution of property tax change impacts on local taxpayers. Municipalities would be able to review the use of tools such as optional property gasses, a 2.5 per cent cap' phase -ins. rebates and graduated tax rates. They would also have access to a new tool: a cap that:would limit reform -related increases to 10 per cent this year and a further 5 per cent in each of the next two years. Whatever options are chosen, they would have to comply with the 10 - 5 - 5 limit. "Small business creates about 80 per cent of all new private sector jobs in Ontatlo. Small businesses and multi -residential property owners are valued contributors to the Province's economic well-being and we are not prepared to let their existence be threatened," added the Minister. "The measures in the Faimess for Property Taxpayers Act, 1998 are a testament to the Government's commitment to sustain an environment where small businesses can grow and create Jobs." -30- Content; Rob Mitchell Christian Bode Minister's Office - , L C Communications Branch (416) 325-9566 (416) 325-0333 Ministry of Finance Minintbre dos FInanen Queen's Perk Queen's Perk �Ontario Toronto ON M7A 1Y7 Toronto ON M7A 1 Y7 Backgrounder November 5, 1998 Fairness for Property Taxpayers Act, 1999 The Faimess for Property Taxpayers Act, 1998 was introduced for First Reading in the Legislature on November 5, 1998. If passed, this Act would implement the. measures announced by the Minister of Finance on October 23, 1998 to protect businesses in Ontario from large property tax increases. Under this proposed legislation, municipalities would be required to limit property tax increases resulting from property tax reform on commercial and industrial properties to no more than 10 per centin 1998, a further 5 per cent in 1999, and a further 5 per cent in 2000 ( `the 10-5-5 limit, ). The protection of the 10-5-5 lima would also extend: to tenants occupying commercial or industrial property. As announced on November 5, 19980 the Minister of Finance intends to introduce an amendment at the Standing Committee to extend the protection of the 10-5-5 limit to multi - residential properties as well. The 10-5-5 limit would apply to the municipal and education portions of the property tax on commercial, industrial, and multi -residential properties acrossthe province, subjectto a few exceptions: the limit would not affect properties in the City of Toronto which has already adopted a 2.5 per tent cap on tax Increases on commercial, industrial, and multi -residential property for 1998, 1999 and 2000; the limit would not apply to farmland awaiting development; the limit would not apply to properties which are subject to payments in lieu of taxes (for example, properties owned by the federal or provincial government). In order to achieve the 10-5-5 limit, municipalities would be able to use the range of tools available under the Ontario Fair Assessment System, including graduated: tax rates, optionol property classes, rebates, phase -ins and the 2.5 per cent cap. The F'aimess for Property Taxpayers Act, 1998, if passed, would also provide municipalities withi a new cap option that matches the 10-5-5 limit. For 1998, municipalities would be given until December 31, 1998 to choose optional tools. The 10-5-5 limit would apply to tax increases related to property tax reform. Municipalities would be able to increase taxes above the 10-5,5 limit as a result of municipal:budgetary decisions. A property could also experience property tax increases above the 10-5-5 limit if physical changes are made to the property (e.g. new construction or renovation), if there is a change in use (e.g. from commercial to industrial), or if there is a change in vacancy (e.g. vacant property becomes occupied). L `i Under the proposed legislation, municipalities would be required to ensure that no taxes are shifted from the commercial, industrial, and multi -residential property classes respectively, onto residential properties. Municipalities would therefore have to limit tax decreases on properties in these classes in order to fund the limit on increases. The implementation of the 10-5-5 limit would necessitate the adjustment of 1998 tax liabilities of commercial, industrial, and multi -residential property owners. The Faimess for Property Taxpayers Act, 1998, if passed, would permit municipalities to either make adjustments on 1999 interim tax bills, or to issue supplementary tax notices or refunds. Commercial, industrial, and mull -residential property owners who have not paid reform - related property tax increases over 10 per cent in 1998, would not have to pay interest and penaltles on those amounts. The Faimess forProperfy Taxpayers Act, 1998, if passed, would also extend the following deadlines: The deadline for landlords with eligible gross leases to notify tenants of the obligation to pay property taxes or business improvement area charges forthe 1998 taxation year would be extended to December 15,1998; • The deadline for filing assessment appeals with respect to an assessment or an amended asaesament Made for the 1998 taxation year would be extended to December 3111998. For further information, taxpayers are -invited to call toll-free 1-800-263-7965. -2- 1 U 4 18/28/98 23:24:24 EST; ASSOCIATION OF?-> 5198429431 CLERK-Tillsonburg T Page 88Z OCT -20-98 TUE 06:22 PM AMO FAX H0. 4169716191 P. 01/03 MFOA Association of see MUNICIPAL t•71MAN E - .. Municipalities Mmu kipal clerim OFFICERS' AS30CIATION y • a� and Treasurers OFONrARIO 'H . — of Ontano (If Ontario MunIN icipal Member Communication October 20, 1998 The Association of Municipalities of Ontario, the Municipal Finance Officers' Association of Ontario, and the Association of Municipal Managers, Clerks and Treasurers of Ontario have been working diligently to find solutions to assessment and taxation concerns of Ontario's municipal governments. On October 19, 1998, the AMO Expert Panel on Taxation Solutions had its second meeting to discuss techniques for mitigating unacceptable tax impacts remaining even after the application of a variety of tax policy tools. The meeting was originally intended to bring together tax experts from the municipal sector, from the Ministry of Municipal Affairs and Housing, and from the Ministry of Finance. The intent of the meeting was to discuss possible solutions. Instead, Finance staff did not attend, and the Deputy of Minister of Municipal Affairs and Housing delivered a message on behalf of the Government. What We Know: • Government members of the Legislature have been listening to business leaders in various municipalities who have told MPPs of significant tax increases faced by businesses in their areas. • Like municipal governments, the provincial government is concerned about the impact of these increases on those businesses. • The Government is of the view that municipalities have not done all that they could have to ensure that such increases do not occur. • The Government is preparing measures of its own to ensure that such increases do not occur. • Little is known about the nature of these measures, when they will be introduced, when they will take effect or to whom they will apply. What We Fear: Municipal representatives are concerned that the measures the Government has been hinting at may involve mandatory capping or mandatory phase -ins for certain classes. This could involve re -issuing tax bills for 1998. In fact, municipal participants have been asked by provincial staff and MPPs about the possibility of issuing new bills for 1998. • If mandatory capping is legislated, it would virtually mean the end of Current Value Assessment. • Measures, such as these, if imposed by the Government are an overreaction to an otherwise manageable problem, and would further add to the instability of implementing its new tax regime. i J + more... 10/Z8/98 Z325:05 EST; ASSOCIATION OF?-> OCT -20-98 TUE 06:23 PM AMO 51984Z9431 CLERK-Tillsonburg T FAX NO. 4169716191 Page 883 s P. 02/03 el What We Hope For: • Municipalities desire solutions that will not further complicate the taxation issue, and that do not create additional problems either now or in the future. • Municipalities want measures that will allow them to implement the system in a fair and equitable manner, and that bring a sense of integrity to the taxation system. • Municipalities are seeking a consultation role with the Province concerning any new tax mitigation measures. The Expert Panel on Taxation Solutions is prepared to discuss with the Ministry of Finance and MMAH measures that bring fairness and equity to the system. Next Steps: • AMO has sent a letter to the Premier (attached) advising that consultation with municipalities is vital to any successful tax policy changes, and that comprehensive, mandatory solutions proposed by the Government to address a small number of affected taxpayers is unnecessary. • AMO will issue a report outlining the recommendations of the Expert Panel, and have forwarded this report to the Ministry of Finance, MMAH and the Premier's Office. • The Expert Panel remains committed to exploring possible solutions with provincial staff. ;�L 10/ZB/98 Z325:34 EST; ASSOCIATION OF?—> OCT -20-98 TUE 06:24 PM AMO October 20, 1998 Association of Municipalities of Ontario The Hon. Michael H. Harris Premier of Ontario Room 281, Legislative Building Toronto, ON M7A 1A1 Dear Premier: 51984Z9431 CLERK—Tillsonburg T Page 004 FAX NO. 4169716191 P. 03/03 OFFICE OF THE PRESIDENT On October 9'h, i wrote to you to provide the advice of AMO's Municipal Expert Panel on Taxation. This is part of our continuing effort to provide your government with the best advice on how to rectify problems with the implementation of Current Value Assessment for all property classes. It is to be expected that there will be some problems with the implementation of any new system. Premier, AMO has been consistently supportive of the Current Value Assessment system because we recognize the need for reform of the previous assessment system. We have been proactive in providing your government with good advice. In the absence of any response or consultation by your office or the Ministry of Finance, it leads us to believe that you will take mandatory unilateral action that could well undermine the new CVA system. This does not achieve our mutually desired goal — the full implementation of Current Value Assessment with as few inequities as possible. l urge you not to succumb to arbitrary, heavy- handed decisions in response to perceived irresponsible municipal decision-making, when in fact it is the mitigation tools themselves that have not proven effective. As the level of government that is most directly affected by taxation policies, I ask you to meet with me so that we may clear the air and put in place solutions that address the specific remaining problems. The differences in assessments from municipality to municipality, across our province, do not lead to arbitrary one -size -fits -all solutions. Since time is of the essence, I would suggest a meeting on Thursday, October 22nd. at any time that is convenient to you. Sincerely, Michael power AMO president MP/pv 393 University Ave., Suite 1701 Toronto, ON M5G 1 E6 tel: (416) 971-9856 • fax: (416) 971-6191 • email: amo@amo.municom.com 18/38/98 08:08:02 EST; ASSUCIATIOM OF?-> OCT -29-98 THU 04:56 PM AHO Member communication For Your Onformation For Immediate Attention CLERK-Tillsonburg T Page 882 FAX NO, 4169716191 P. 01/01 Association of Municipalities of Ontario 393 Univemity Avenue, Suite 1701 Tomrft. ON MSG 1 E6 Tel: (416) 971-8a66 - Nx: (416) 971-6191 ema9: ama4larna.munlcam_com October 29, 1998 FYI - 98/029 ATTENTION: HEADS OF COUNCIL, CAO'S and MUNICIPAL MANAGERS STANDARDS FOR SULPHUR IN GASOLINE ISSUE: Federal government reduces levels of sulphur in gasoline FACTS: Last Friday, Christine Stewart, Minister of Environment announced that the level of sulphur in gasoline will be reduced. The plan will require the petroleum industry to achieve the following standards: 4 Average level of 150 parts per million (ppm) by 2002 4 Average level of 30 pprn by 2005 AMD's membership. at its annual general meeting in August called on the federal government to meet an annual average of 30 ppm by 2002. While the time frame is longer that than proposed by the membership, the Government has taken a significant step. The longer time frame is to reduce the impact on industry. STATUS: AMO President, Michael Power has congratulated the Minister and has called on both the federal and provincial governments to work with AMO to ensure that communities remain strong and viable as the industry moves toward the new standards. For more information contact: Pat Vanini, Director of Policy and Government Relations at (416)971-9856 ext. 316 or email: pvanini @ amo.municom.corn Transmission problems contact: Carleen Newland, (416) 971-9856 ext. 300 J4 11/03/98 00:S3:11 EST: ASSOCIATION OF?-> NOV-02-98 MON 05:06 PM AMO S1984Z9431 CLERK-Tillsonhurg T Page 08Z FAX NO. 4169716191 P. 01/01 [-,,,Ooo0r, Association of r ;-Municipalities 'r of Ontario 393 Univmsi►Avenue, Sub 1701 Toronto, oN IASG IES r t Tal: (416) 971-S&W • fax (416) 971-6191 erriitll: amocamo.murticem.com Please ensure that this is delivered to all Members of Council For Immediate Action November 2, 1998 - Alert - 98/036 AMO Pursues Unanswered Questions on Mandatory Capping Issue: AMO's Expert Panel on Tax Solutions met on Friday with staff from the ministries of Finance and Municipal Affairs and Housing to discuss plans to limit tax increases on ail commercial and industrial properties. The Facts: The Government restated it intends to table legislation that limits tax increases/decreases related to assessment on commercial and industrial properties to 10 per cent in 1998, and a further 5 per cent in each of 1999 and 2000. Members of AMO's Expert Panel and staff from the Municipal Finance Officers' Association (MFOA) and the Association of Municipal Clerks and Treasurers (AMCTO) sought answers to questions regarding how the 10-5-5 cap will be implemented, including Payments -in -Lieu of Taxes, mixed use properties, application of the cap with respect to optional classes and subclasses, tenancies and charitable rebates. Answers to many of the detailed questions were not forthcoming. Instead, Finance staff indicated that these and other matters were still under review, and final decisions on how the cap would apply to specific circumstances were still pending. Answers won't likely be known until the Bill is introduced for First Reading, expected this Thursday. The Expert Panel reasserted that mandatory capping for commercial and industrial properties is unnecessary, and simply postpones the implementation of the Current Value Assessment (CVA) program. AMD's Expert Panel had proposed specific solutions which would have allowed municipal councils to target relief to those hardest hit, without having to re -issue tax bills or claw back tax decreases already given. No indication has been given as to why the Panel's recommendations are not workable. It is unlikely that municipalities will be consulted prior to the Bill's introduction, and there has been no involvement by AMO, AMCTO or Mi=OA in its development. Likewise, it is unclear as to what opportunities might be available for comment on the Bill as it progresses to Third Reading. AMO Action: Members of the Expert Panel feel that the Government's 10-5-5 cap option is not the answer, and that until details of the Bill are made public, it is impossible to analyze the impacts of mandatory capping, or to determine the costs to both ratepayers and municipalities. Finance was also reminded that the municipal sector has not been consulted in the development of this legislation, or in the prior analysis of what the impacts may be of capping commercial and industrial tax increases. AMID staff and the Expert Panel will review the Bill once introduced, and provide comments to the Ministry of Finance on whether this latest 'solution' will lead to a completely new set of problems and affected ratepayers. AMO members are encouraged to review the Bill to identify the impacts on local circumstances, and to relate their findings to AMO directly. This information is available through AMO's MUNICOM network at www.municom.com. For more information contact: Casey Brendon, Policy Advisor, Policy and Govemment Relations at (416) 971-9856 ext 341 or email: ebrendon@amo.municom.com Transmission problems: Carleen Newland at 416-971-9856 ext. 300 Rock's Mill Dam Preliminary Discussion Report on Future Management Direction prepared by: Wendy Cridland, Lands and Waters Supervisor prepared for: agency site meeting, July 24, 1998 July 23, 1998 Long Point Region Conservation Authority (LPRCA) is currently reviewing options for Rock's Mill dam and reservoir on the Big Otter Creek, Concession XI, Lot 20, South Norwich. LPRCA owns the dam and surrounding lands, with the exception of 2.2 hectares (5.4 acres) of land which encompasses the mill, parking area, and small field to the north. Background Rock's Mill and dam were originally built in the 1800's. Over the years, the dam has been repaired and concrete wings have been added to reinforce the earth dikes that flank the mill pond. (There is evidence that the dam was completely rebuilt in 1911.) In 1937, the original mill was destroyed by fire and the existing mill was constructed in its place. This mill continued to utilize water power up until the early 1990's. LPRCA purchased the property in 1979. A total of 93 acres was acquired which included the mill, dam, natural ravine and riparian areas and 35 acres of arable land. The mill and surrounding 5.4 acres was sold to a private owner in 1996. Upon purchase the new owner, Mr. James Hughes, expressed an interest in repairing and restoring the water turbines to resume mill operations and has since achieved this. However, the agreement of purchase and sale did state that "the vendor (LPRCA) does not warrant a continuing supply of water for the purpose of operation of the mill,... Existing Conditions The existing dam is approximately 3 metres high and 42 metres long. The impoundment is irregularly shaped, consisting of an inlet that is largely separated from the main channel of the Big Otter Creek (see figure 1). During the summer, most of the reservoir (about 2 acres) is very shallow, containing water levels less than 40 centimetres deep. Exposed mud flats were evident in mid July 1998. Also, carp can be observed in the shallows rooting around and resuspending sediment. The dam spillway is comprised of concrete with 13 buttresses extending downstream to help stabilize the structure. A draw down gate is located near the south end of the spillway, near the base of the dam structure (see figure 2 ). At this time the entire gate inlet is completely covered with sediment. Also, a flume exists at the mill where water can be directed through the mill's waterwheel for power generation. 1Jb The structural integrity of the dam has been assessed in a general sense by both the Ministry of Natural Resources and a private consulting engineer. Some of the buttresses require replacement as they are in a very deteriorated state. The concrete in the structure was described as badly deteriorated in 1989 and a detailed assessment by a qualified engineer was recommended in both cases. LPRCA staff have also observed serious concrete deterioration, especially on the north wing wall where water is seeping behind the wall and destabilizing the embankment. The dam has always been a barrier to fish migration in Big Otter Creek. Recent habitat surveys below Tillsonburg in the main channel have identified a healthy population of lake run Rainbow Trout (A.Arthur, personal communication, 1998). Brown trout have been found below the Otterville dam in Otterville. Brook trout appear to be generally confined to the smaller coldwater tributaries of Big Otter Creek (A. Arthur, pers. comm., 1998). Further investigation is required to determine the presence of fish and fish habitat above and below the dam. A preliminary assessment of water depths has been undertaken to determine general bottom topography and sediment accumulation. A defined low flow channel does exist up to about 10 metres from the dam where water depths decrease to less than 2 metres from top of dam. Immediately behind the dam, water depth tends to be less than 1 metre behind the entire dam (see figure 3). A more detailed survey is presently underway. Preliminary water sampling was undertaken on June 24 and July 17, 1998 (see figure 4). Water temperatures at Station 2 (shallow water adjacent to main channel) were consistently higher than the main channel by 0.5-1.5 degrees celsius. In the inlet area of the reservoir, water temperature was measured at over 10 degrees higher (33 degrees celsius at Station 6). Turbidity and clarity measurements were also undertaken. In both sampling events, turbidity was higher in the shallow area (Station 2) than in the main channel above the dam. An exception to this was at Station 5, upstream of the impoundment boundary, where turbidity was higher than the downstream stations, except Station 2. Sediment sampling and analysis has not been undertaken to date. Options for the Future Management of Rocks Mill Dam At this point LPRCA is considering 4 options for the dam and reservoir: 1) do nothing 2) undertake major dam reconstruction 3) remove the dam and re-establish the original channel 4) partially remove the dam to some lower level and establish a deeper, narrower channel than presently exists If the do nothing approach is preferred, there is a risk that the dam could wash out during a storm event, resulting in a major source of sediment pollution to downstream areas in a completely uncontrolled manner. Also, a dam washout would present a safety risk to downstream areas, and the adjacent Rock's Mill. Rehabilitation of the site would be required following such an event. If major dam reconstruction is undertaken, it would be extremely costly. In 1978, an MNR engineer estimated the replacement cost of Rocks Mill Dam at $200,000. A comparison could be made to the Quance Dam in Delhi which cost over $500,000 to replace with upgrades (eg. a fish ladder) in the mid -1990's. Sources of funding for this type work are presently quite limited. Removal or Partial Removal of Rock's Mill Dam If removal or partial removal of the dam is deemed to have merit, a detailed assessment process would be initiated, which would require significant staff and financial resources. Entering into this stage should not be interpreted as a decision by LPRCA that the structure will be decommissioned. Issues to be considered at this stage include but are not limited to the following: -human uses of the dam regarding flood control, water power, recreation, irrigation and other uses by adjacent landowners and the general public -legal responsibilities to maintain the structure and impoundment (original purpose and historic uses) -alteration of fish and wildlife habitat, including improvement and destruction, mitigation and compensation -benefits versus costs, both tangible and intangible -method of decommissioning, draw down method and contingency plan, sediment quantity and quality, sediment removal, channel design and site rehabilitation This information is provided as a starting point for discussion and to assist in providing future management direction for the Rock's Mill property. I'A FI &U+�e 1 ROCK'S MILLS } c 0 250 500 METERS 0.9 m Water flow > t `i 0.74m' Estimated Sediment Accumulation ( 3 m I� Exact Structure Behind Dam Unknown 0.9 m i Drawgate Hole ROCK'S MILL - Drawdown Gate i 40 F t (,Ule C a 1�- f i . � Y WC�-�r• (Q vim(_ 3 u�, �. 3 U � ti O G� iy 1.3t 3 q `�S D � , / /•yam �,� h4 ^ 1% B� 1.4 � .91 1� • 4 � ROCK'S MILL RESERVOIR - Water Sampling Sites,, Summer 1998 c q - 142 END r Sampling Sites loom