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981214 Regular Council Meeting AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY - December 10, 1998 - 9:00 A.M. ORDER OF BUSINESS: Pages 3- 8 A. Adoption of Minutes - November 23rd, 1998 B. Adoption of Agenda C. Declarations - Municipal Conflict of Interest Act D. Apoointments/Dele�ations E. Public HearinEs 9- 12 1. Extension of Draft Approval and Water Allocation (Report #98-202 attached) 13- 18 2. Official Plan Amendment - Town of Tillsonburg (Report #98-201 attached) F. Committee of Adjustment 19- 20 A-15/98 -Martin Theissler ( Report from County Planner enclosed) G. Re orts 21- 24 1 • Corporate Services Committee Minutes of December 9`h, 1998 25- 3 9 2. Public Services Committee Minutes of December 3d and 7t', 1998 40- 4 6 3. Fire Committee Minutes of December 7t', 1998 47- 6 9 4. Development/Culture Committee Minutes of December 8t', 1998 L H. Communications 70- 7 2 1. Petition RE: 17 Potters Road - Complaints of Noise, Mischief, Dog at Large, and Property Standards 73- 7 4 2. Allen Street (North) Residents RE: Development of Property - Tim Hortons I. Information 75- 7 6 1. Tender Results - Recycling Handling, Collection and Delivery 77- 7 8 2. Education Improvement Commission - Report on the Role of School Councils 79 3. Tillsonburg B.I.A. RE: Contribution Towards Expenses - Norfolk Mall 80- 8 7 4. Minister of the Environment RE: Low -Sulphur Gasoline in Canada 88- 8 9 5. Long Point Region Conservation Authority Minutes of November 40', 1998 90- 91 6. Ministry of Solicitor General and Correctional Services RE: Allocation of Police Officers under the Community Policing Partnership 92- 9 5 7. Association of Municipalities of Ontario RE: Bill 79 - The Fairness for Property Taxpayers Act, 1998 96- 9 7 8. Association of Municipalities of Ontario RE: The Energy Competition Act, 1998 98- 9 9 9. Ministry of Labour RE: Province to Protect Volunteer Firefighters and Ambulance Workers 100-101 10. Ministry of Finance RE: Proposed Legislation to Extend Deadline for Landlords with Gross Leases to Notify Tenants of their Intent to Pass Through Property Taxes and BIA Charges J. Resolutions K. By - Laws 102 1. By -Law 2876 - To Amend Traffic By -Law 2103 L. Notice of Motion v NOVEMBER 23, 1998 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, November 23 , 1998 at 8:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Adoption of Minutes No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of November 6h and 9'', 1998 be adopted as printed and circulated. "Carried' B. Adoption of Agenda No. 2 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council meeting of November 23rd, 1998 be adopted as printed, with the addition of: J. By -Laws 1. By -Law 2875 — To Amend Zoning By -Law 1994, as amended (Hoorelbeke) "Carried" C. Declarations — Municipal Conflict of Interest Act Mayor Cam McKnight declared a pecuniary interest with respect to vendor S565, as contained in the Accounts Payable found under the Corporate Services Committee Minutes of November 18`x', 1998. D. Appointments/Delegations 1. Marty Klein, Vice -President of Corporate Services, Tillsonburg District Memorial Hospital Deputy Mayor Iry Horton, as representative of Oxford County to the ` Thames Valley Hospital District Board, presented a report to Town Council with respect to physician issues as it relates to emergency services at the Tillsonburg District Memorial Hospital, as well as the restructuring of the Thames Valley District Board. Mr. Klein was also in attendance to answer specific questions of Town Council with respect to the delivery of health care services in the Town of Tillsonburg and the restructuring of those services throughout the Province of Ontario. No. 3 Moved by Councillor Horton Seconded by Councillor Rosehart WHEREAS the average number of residents per family physician in Ontario is 1124; AND WHEREAS the number of residents per family physician in Southwestern Ontario is 1358; AND WHEREAS the number of residents per family physician in Oxford County is 1858; AND WHEREAS family physicians in rural communities provide on-call services for Emergency, Anesthesia, Obstetrics, In-patient Care and assist in surgery; AND WHEREAS the OHIP Billing Threshold does not recognize this essential service to the hospital as being over and above their busy office practice; AND WHEREAS hospitals in rural Ontario are in serious risk of losing such critical service if physician coverage is not available; THEREFORE BE IT RESOLVED that the Corporation of the Town of Tillsonburg notify the Thames Valley District Health Council, the Minister of Health for the Province of Ontario, the Premier of Ontario, all other rural communities in Ontario and area MPPs that: 1. We are greatly concerned that the increasing hospital workload on rural physicians is placing needed hospital services at risk. 2. We are strongly opposed to an OHIP Billing Threshold which discriminates against rural physicians. w a- 3. We demand that the Minister of Health for the Province of Ontario immediately amend the OHIP Billing Threshold so that payment to family physicians for service to the hospital be exempt from the physician threshold. "Carried" E. Committee of Adjustment 1. A-14/98 — Kirby Heckford Mr. Brad Bartlett, Secretary -Treasurer of the Committee of Adjustment, presented the applied for Minor Variance under File A-14/98 from W.E. Heckford Sales Ltd. for a property at 215 Tillson Avenue. There were no persons in attendance in opposition to the applied for Minor Variance. Mr. Kirby Heckford on behalf of W.E. Heckford Sales Ltd. was in attendance in support of the applied for Minor Variance and presented to Town Council a site development sketch of the proposed industrial building on 215 Tillson Avenue. No. 4 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council approve the applied for Minor Variance under File A- 14/98 by W.E. Heckford Sales Ltd. subject to site plan approval. "Carried" F. Reports 1. Corporate Services Committee Minutes of November 18'h,,1998 2. Development/Culture Committee Minutes of November 10`h, 1998 3. Economic Development Officer RE: Bridge Street G. Communications 1. Town of Richmond Hill RE: Bill 79 — Taxation I H. Information 1. Ministry of Citizenship, Culture and Recreation RE: Grant Review Teams 2. Ernie Hardeman, MPP RE: 1998 Economic Outlook and Fiscal Review 3. Township of South-West Oxford Re: Compensation for Volunteer Firefighters 4. County of Oxford RE: Municipal Electric Electric Association Presentation 5. Goodman and Carr RE: Proposed Official Plan Amendment and Zoning By -Law Amendment — L'Chaim Shopping Centres Limited 6. Ministry of Finance RE: Finance Minister Introduces Legislation to Help Small Businesses 7. Association of Municipalities of Ontario RE: Bill 79 Introduced: Fairness for Property Taxpayers Act 8. Association of Municipalities of Ontario RE: WSIB Benefits Rectified for Municipal Volunteer Firefighters and Ambulance Brigades 9. Association of Municipalities of Ontario RE: Final Recommendations of Provincially Appointed Social Housing Committee I. Resolutions No. 5 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Corporate Services Committee Minutes of November 180h, 1998 be received and recommendations contained therein be adopted. "Carried" No. 6 Moved by Councillor Smith Seconded by Councillor Rosehart AND RESOLVED THAT Item F.2 — Role of Real Estate Agents and the Municipality of the Minutes of the Development/Culture Committee under date of November 1011, 1998 be divided and voted on separately. "Carried" Town Council did not approve the recommendation under Item F.2 — Role of Real Estate Agents and the Municipality as contained in the Minutes of the Development/Culture Committee under date of November I0'h, 1998. No. 7 Moved by Councillor Horton Seconded by Councillor Smith AND RESOLVED THAT Town Council approve that, upon review, another clause be added to the Agreement with the Tillsonburg and District Real Estate Board recognizing that a fee be paid for professional services rendered such as appraisals, optioning properties and other requests specifically made by Town Council, upon receipt of an invoice; AND FURTHER THAT the necessary implementing by-law be drafted. "Carried" No. 8 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLVED THAT the Development/Culture Committee Minutes of November IO'h, 1998 be received and recommendations contained therein be adopted. "Carried" No. 9 Moved by Councillor Molnar Seconded by Councillor Carroll AND RESOLVED THAT the recommendations as contained in the memorandum from the Economic Development Officer dated November 20th, 1998, be adopted. "Carried" No. 10 Moved by Councillor Leachman Seconded by Councillor Carroll AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of Richmond Hill's resolution regarding Bill 79 with respect to taxation. "Carried" No. 11 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT Town Council approve that up to $5,000.00 from the reserve fund for the southend be placed in the industrial promotion budget for use in the Southend development costs. "Carried" No. 12 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session — Executive to consider matters of potential litigation. "Carried" l A C.0 The following By -Law was given three readings and finally enacted: 1. By -Law 2875 - To amend Zoning By -Law 1994, as amended (Hoorelbeke) K. Notice of Motion L. Closed Session No. 13 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session to consider matters of potential litigation. "Carried" Council moved back into Open Session of Town Council and adjourned. Meeting adjourned. Mayor Clerk -Administrator OUR FILE: 34e Corporation ollL COUNTY OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 CO. 9-17-3-1, OP 10-197, OP 10-200, 32T-89012 Fax: (519) 537-3024 Telephone: (519) 539-9800 PROPOSED EXTENSION OF DRAFT APPROVAL AND/OR WATER ALLOCATION IN THE TOWN OF TILLSONBURG TO: The Mayor and Members of the Tillsonburg Town Council BACKGROUND: MEETING: December 14, 1998 REPORT NO: 98-202 Expiration dates are now attached to all water allocations from the Town of Tillsonburg and all recent draft plan approvals from the County of Oxford. Expiration dates on water allocations provide Town Council an opportunity to determine if the allocation should continue or whether the allocation should be given to another development which is closer to construction or final approval. Expiration dates on draft plan approvals provide County Council an opportunity to revisit a draft plan and determine if the approval should be revoked or additional conditions should be added to accommodate changes in policy which would affect the proposed development. Based on a review of Tillsonburg's existing water reserve capacity by the Ministry of Environment and Energy (MOEE) in 1992, Tillsonburg Town Council adopted a Water Allocation Policy in June 1993 (revised February 1998) for new development applications. This Policy required that if an application for subdivision plan, rezoning or site plan were to be approved, the property owner would be required to enter into a Water Allocation agreement with the Town. As part of the agreement, the developer is required to pay a deposit to the Town equivalent to the development charges applicable to the potential number of new units and if the development did not proceed within a prescribed time period, the commitment for water allocation would be removed If extensions of the water allocation are required beyond the established date, each developer is required to submit a Performance Standard Summary outlining when the outstanding studies would be completed and the development requirements would be finalized. These Performance Standard Summaries have been mailed to the three developers in the Town of Tillsonburg whose water allocation and/or draft plan approval is to expire at the end of this year. EXTENSION OF DRAFT APPROVAL AND WATER ALLOCATIONS: One subdivision plan contains draft approval and water allocation that will lapse on December 31, 1998 if approvals are not obtained for extensions from the Town of Tillsonburg and the County of Oxford. The Town is responsible for granting extensions of the water allocation while the County is responsible for granting extensions of the draft plan approval. 9 The subdivision approval which will lapse on December 31st, 1998, includes: TILLSONBURG LAND OCLAIrD INFFOPMATWN SVSTFM a I 1 i v COVNTV 2 AV CO. 9-17-3-1 Report No. 98-202 Page 2 COUNTY CONTRACTING OF WHEATLEY INC. (32T-89012 - FORMERLY FAUSTO BONIFERRO) • 48 low density residential units on the south side of North St. (the application was revised in January 1997 to increase the number of units from 48 to 57) During 1997, the developer revised the layout of the proposed subdivision and increased the number of Jots from 48 to 57. The applicant has indicated that they have had some delays in the approval of their engineering work and are intending to finalize the application some time early in 1999. Therefore, our Department would not object to an extension of the draft approval of this application as well as the water allocation that has been assigned to the proposal. EXTENSION OF WATER ALLOCATIONS ONLY In addition, two proposed developments within the Town have water allocations which are to expire on December 31 st, 1998. The applications which have approved water allocations include: Armoni Development Corporation (OP 10-197) • 22 low density residential units on the west side of Vienna Road This development is zoned appropriately for development and a site plan was approved by Town Council in 1997. Although our Department notified the applicant by mail that the water allocation will expire at the end of this year, we have not received a request for extension of water allocation or the required completed performance standard summary together with the application fee. Our Department has also attempted to call the applicant with no success. Therefore, our Department would recommend that Council take no action at this time and allow the water allocation to expire. The water allocation policy states that all contributions paid for the water allocation will not be refunded should the allocation approval expire. Station View Development Inc. (OP 10-200) • 30 -unit apartment on Bridge Street This development is zoned appropriately for development and a site plan has been approved by Town Council. No action on this site has taken place on the development over the past year but the applicants indicate that the housing market has slowed considerably in the preceding year and as a result, it has not proceeded to the construction stage. SUMMARY: The water allocation policy established by the Town of Tillsonburg is accomplishing what it was originally intended to do. The review of water allocation extensions permits Town Council to determine if other developments should have the water allocation which was already assigned to an existing development. The Water Allocation Policy was revised by Town Council in 1997 to increase the time period for water allocation for new developments to three (3) years. However, the policy states that extensions are limited to one (1) year to encourage the development of projects which have been approved for a number of years to proceed to the construction or final approval stage. f. CO. 9-17-3-1 Report No. 98-202 Page 3 There have been no additional demands for water allocation this year as the Town did not receive an application for water allocation in 1998. From a planning perspective, there are no concerns with extending the draft plan approval and associated water allocations for a one (1) year period for two of the proposed developments which will expire on December 31 st, 1998. We have not received a request to extend the water allocation for the Armoni Development proposal and our Department would recommend that Town Council take no action relating to this file. RECOMMENDATIONS: A. It is recommended that the Council of the Town of Tillsonburg extend the Water Allocations from December 31, 1998 to December 31, 1999 for the following development proposals: (i) Station View Developments (OP 10-200) 30 apartment units (ii) County Contracting of Wheatley Inc. (32T-89012) 57 low density residential units B. It is further recommended that the Council of the Town of Tillsonburg request Oxford County Council extend the draft approval of Subdivision Plan 32T-89012, County Contracting of Wheatley Inc., for 57 low density residential units on the south side of North Street, east of Tillson Avenue for one (1) year to December 31, 1999. Authored By: Mich I Barrett, MCIP, RPP Interrhediate Planner Authorized for Release By: M. R. Bragg, BA, MP Director of Public th nd Planning MB/wr Decem , 1998 Approved By: J Hill, MC P, RPP i ctor of Development f I a Jcc77 Ae Corporation of fhe F= ' COUNW OF OXFORD DEPARTMENT OF PLANNING AND DEVELOPMENT P. O. Box 397, Court House, Woodstock ON N4S 7Y3 OUR FILE: OP 11-22 Fax: (519) 537-3024 Telephone: (519) 539-9800 APPLICATION FOR OFFICIAL PLAN AMENDMENT To: The Mayor and Members of the MEETING DATE: December 14, 1998 Town of Tillsonburg Council REPORT No.: 98-201 APPLICANT: Town of Tillsonburg 200 Broadway Street, 2nd Floor Tillsonburg ON N4G 5A7 LocATION: (see Plate 1) Lots 901, 902, 944 and Part Lot 945, Plan 500, and Fox Alley (between Venison Street and Bridge Street) Part of Town Block surrounded by Broadway, Bidwell Street, Bridge Street and Venison Street COUNTY OF OXFORD OFFICIAL PLAN: Existing: Schedule "T-1" Town of Tillsonburg Entrepreneurial District Land Use Plan with special policies to permit an eating establishment and parking lot Requested: Same policies as above but eliminating all reference to an eating establishment ZONING BY-LAw No. 1994: Existing Zoning: Special Central Commercial (C1-6) 13 C1 R 0 N4/ NtApplication for Official Plan Amendment OP 11-22 Town of Tillsonburg NOTE. THIS IS NOT A PLAN OF SURVEY III1SONR11RO RAHRFII I LEGEND ® 44v05 5. aec- TD AAA.,Jt-arloN Fo,- oFGie-JA> AAJ� TUSGNRGRG LAND o, � LAND Nf LATE INFOPMA I JUN SYS I LM OY COUNIV i�RU CREAM (1N. 190I:f1119R APPLICATION FOR OFFICIAL PLAN AMENDMENT APPLICATION NO. OP /1-22 CORPORATION OF THE TOWN OF TILLSONBURG LOTS 901, 902, 944-947, 991, PLAN 500 AND PART 1, REF. PLAN 41R-2179, PART 1, REF. PLAN 41R-2232 TOWN OF TILLSONBURG t t uETRES a o a0 60 �l 1 PLA' ' OFFICIAL PLAN LEGEND COMMUNITY RESIDENTIAL FACILITY ENTREPRENEURIAL CENTRAL BUS NESS DiS-RICT DISTRICT OPEN SPACE - -- FLOODUNES \��: LANos 5✓dT:.J.-r 'Tb AnE...an t t uETRES a o a0 60 �l 1 PLA' ' OFFICIAL PLAN b OP 11-22 Report No. 98-201 Page 2 APPLICATION REVIEW: (a) Proposal Official Plan Amendment No. 19 (under application OP 11-20) was approved by Oxford County Council and came into force on July 30, 1998. The purpose Amendment No. 19 is to incorporate special policies for the "Entrepreneurial District" designation that existed on the block of land surrounded by Broadway, Venison, Bridge and Bidwell Streets. The special policies under Amendment No. 19 allowed an eating establishment and a parking lot on the entire block with the exception of four residential lots in the northwest corner. The purpose of this current application is to modify the special policies so an eating establishment is only permitted on the site which now contains the Kelsey's restaurant. The remaining properties subject to the special policies will only be permitted to have a parking lot in addition to the uses permitted by the Entrepreneurial District designation. This application was submitted to address appeals which were lodged against Amendment No. 19 following its approval by Oxford County Council. All of the appeals were withdrawn by the appellants prior to an Ontario Municipal Board Hearing, subject to a number of conditions. One of these conditions was that the Town submit a new Official Plan Amendment application to remove the special policies permitting an eating establishment on all parcels except the Kelsey's property. Plate 1, Existing Zoning, indicates the location of the subject properties as well as the existing zoning in the immediate vicinity. Lands to the north of the subject properties are primarily used for residential purposes with the exception of the Cyril Demeyre Engineering office on the north side of Venison Street. Lands to the south are primarily used for Central Commercial type uses including the Tillsonburg Town Centre and A&P. Lands to the east are presently vacant but were recently rezoned for downtown commercial uses. Lands to the west contain a mix of residential and institutional uses. Plate 2, Official Plan, indicates the existing Official Plan designations in the area. Lands to the west and east of the subject property are designated 'Entrepreneurial District', while lands to the north are designated for'Low Density Residential' purposes. Lands to the south are all designated as 'Central Business District'. (b) Official Plan The subject properties are presently designated 'Entrepreneurial District' with special provisions to permit an eating establishment and parking lot on the Land Use Plan for the Town of Tillsonburg in the County Official Plan. The removal of the reference to an eating establishment would bring these properties back into closer compliance with the Entrepreneurial District designation. Therefore, it is the opinion of this Department that the Vol OP 11-22 Report No. 98-201 Page 3 application would not jeopardize the intent of the policies for the Town of Tillsonburg in the County Official Plan. (c) Zoning By -Law The subject lands are zoned Special 'Central Commercial (C1-6)' and 'General Industrial (M2)' in the Town of Tillsonburg Zoning By -Law. The C1-6 Zone allows: "• an administrative office of the Corporation, the County, the Province of Ontario or the Dominion of Canada; • a business or professional office; • a parking lot; • a public use in accordance with the provisions of Section 5.19 hereof." As can be seen, the zoning does not permit an eating establishment. The Kelsey's property is zoned Special 'Central Commercial (C1-7)' which permits all of the uses in the C1-6 Zone as well as an eating establishment. Therefore, the change proposed by this application does not require a change to the implementing zoning as an eating establishment is not permitted in either the C1-6 or M2 zones. (d) Agency Comments The responding agencies, consisting of the Long Point Region Conservation Authority, the Tillsonburg Public Utility Commission, the Tillsonburg Chamber of Commerce, Union Gas, Bell Canada, the Countv Director of Public Works, and the Town Economic Development Officer had no objections to or comments on this application. (e) Planning Review Special policies were introduced under Official Plan amendment No. 19 to permit eating establishments and parking lots in the block surrounded by Broadway, Bridge Street, Bidwell Street and Venison Street. These special policies were requested by the Town to permit the construction of the new Kelsey's restaurant. To ensure appeals lodged against the original application were withdrawn, the Town agreed to submit the current application to limit the eating establishment to only the Kelsey's site. Although Town Council approved implementing zoning by-laws which separated the block into different zones (C1-6 and C1-7) to only permit an eating establishment on the Kelsey's site, the appellants still requested that the Town modify the special Official Plan policies to restrict the location of the eating establishment. This modification would ensure that an eating establishment does not locate elsewhere in the block through only an application for zone change. OP 11-22 Report No. 98-201 Page 4 It is the opinion of this Department that this application is acceptable from a planning point of view and should be supported. RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg recommend to Oxford County Council that it approve the application to remove the reference to an "eating establishment" in the Special "Entrepreneurial District" policies presently existing on Lots 901, 902, 944, and Part Lot 945, Plan 500, in the Town of Tillsonburg. AUTHORED BY: -) Z4).V �71 -.-' �naL - - Micha I Barrett, MCIP, RPP ��- InterrYiediate Planner MB/wr December 9, 1998 APPROVED BY: James ill, MCIP, RPP Manager of Development Application No. A-15/98 THE CONMTTEE OF ADJUSTMENT FOR THE CORPORATION OF THE TOWN OF TILLSONBURG IN THE MATTER OF Section 45 of the Planning Act, 1990 - and - IN THE MATTER OF an application by Martin Theissler on behalf of Darwin Kent, for a property located at 21 Lindsay Street (Lot 50N, Plan 500) in the Town of Tillsonburg. NOTICE OF PUBLIC HEARING Take notice that an application has been made to the Committee of Adjustment of the Corporation of the Town of Tillsonburg for variance from certain provisions of Town of Tillsonburg Zoning By-law 1994 and amendments thereto by: Martin Theissler, 28 Windermere Avenue, Tillsonburg ON N4G 5M9 The purpose of the application is to seek the following variance: (1) Section 7.2.1.1.8 - Interior Side Yard - to reduce the required interior side yard from 1.2 m (3.9 ft) to 1.0 in (3.3 ft) to recognize the location of an existing single -detached dwelling which encroaches into the required interior side yard. The subject lands are located in a residential second density (112) zone. The Committee of Adjustment may authorize minor variances from the provisions of by-law 1994 in respect to land, buildings or structures or the use thereof as in its opinion is desirable for the appropriate development or use of the land, building or structure provided the general intent and purpose of the by-law and Official Plan are maintained. The Committee, before making its decision, will hold a public hearing to hear all persons who desire to make submissions in support of or in opposition to the application as follows: Date: December 14, 1998 Time: 9:00 A.M. Place: Council Chambers, Municipal Offices, Town Centre Mall, Tillsonburg, Ontario. If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. DATED at Tillsonburg this 3rd day of December, 1998. Brad Bartlett Secretary -Treasurer. l9 A w ou 67,000 Q N 30N33 ��? L� W a U. t p L90 l� �� _r 3N gIH o9 Ol '4 `� N 0Sd00 N,pO `1 `� ^ '�'' o w N bi ,tt (S) M .p0 VO � LLJ Z CL LT)8/ a1 p !+• Q o r �' �a! '� O cu iD `' a+ T `t U o� O " = ai C7 4 w fl 0 - Z y O C11- a a �iO�y�� O r �WaO .-co �� MAS c+p 0�t'ti1 r Q 0 aW N En N,69t 1, ��, � %." m r � - zain .�-� H o 7Q ti g— N rC w o O Z N a Z rxfA m La ZrZ D Z o- a 00. O � c Ul 1�t�5 w -" 1�5� ; 1 w ? a g a Z Z to 41 � � p � m ,00 Lb u o! ✓ C'S rix J � r _ d 'D W 2 m N U0 C -4 �• ,t•6t�, b 0bd08o N � -4 rt �0 a � � d 00 tt N 8 3003 l53µ M ,00 � J (S 'y0 M Q N 3N� 9s/ 0 313a�N0 . X9.0 30 t9 yeti ` A, .0 .pQ 'SOS t.li i ei o w � td ,OZ / r- o+ Z �! o c ' a z L1 co o Q; p o. 1 titi 6, r A r MINUTES CORPORATE SERVICES COMMITTEE Wednesday, December 9, 1998 - Council Chambers - 2:30 P.M. Members Present: Chair B. Smith, Mayor C. McKnight, Deputy Mayor I. Horton, B. Carroll, C. Rosehart, D. Beres Staff: D. Morris, Clerk -Administrator, J. Arts, Treasurer, G. Seitz, Accountant, B. Bartlett, Deputy Clerk Moved by B. Carroll and Seconded by C. Rosehart: 'That Corporate Services Committee move into Closed Session - Executive to consider matters of potential litigation.' Carried. Committee moved into Executive - Closed Session at 2:30 p.m. and reconvened back into Open Session at 4:55 p.m. A. Adoption of Agenda Moved by B. Carroll and Seconded by C. Rosehart: 'That the Agenda for the Corporate Services Committee under date of December 9, 1998, be adopted as amended to include the following: F. Resolutions - Closed Session' Carried. B. Declarations of Conflict of Interest Mayor C. McKnight declared a conflict of interest with respect to Vendor 5565 as found in the Accounts Payable for November 1998 as found under Agenda Item D. Finance 1. Accounts Payable - November 1998. C. Delegations None. o• a -2- D. Finance 1. Accounts Payable, as per list dated November 30, 1998 After several questions raised by members, the Committee approved the Accounts Payable list as of November 30, 1998. Moved by B. Carroll and Seconded by D. Beres: 'That Corporate Services Committee recommend to Town Council the payment of the Accounts Payable list as of November 30, 1998 in the amount of $1,448,248.88 with the addition of $220.46 for Mr. Fred Lewis for work done for the Municipal Tax Task Force.' Carried. 2. Martial Arts Canada - Request For Donation Moved by B. Carroll and Seconded by C. Rosehart: 'That the Corporate Services Committee recommend to Town Council that the letter dated December 3, 1998 from Mr. John Clifford, Instructor, Martial Arts Canada, be received and filed.' Carried. E. Special and Property 1. Non -Profit Housing Corporation - Resignation of a Director and Request To Fill Vacancy Letter dated November 26, 1998 from Mr. Gordon Collins, Chairman, Tillsonburg Non -Profit Housing Corporation regarding the filling of a vacant Board position was received. D. Morris was requested to review vacancies with Board and Commission positions and advise Corporate Services Committee for further action. 22 i -3- F. Resolutions - Closed Session Moved by D. Beres and Seconded by B. Carroll: 'That the Corporate Services Committee recommend to Town Council the award of the 1999 general insurance program for the Town of Tillsonburg in the amount of $101,053.00 (excluding taxes) to the Frank Cowan Company Limited.' Carried. Moved by B. Carroll and Seconded by C. Rosehart: That Corporate Services Committee recommend to Town Council the purchase of office furniture from a Simcoe realty office, in the amount of $4,000.00. Carried. Moved by B. Carroll and Seconded by I. Horton: 'That Corporate Services Committee recommend to Town Council the purchase of office furniture from the KPMG head office in Toronto at an upset limit of $20,000.00 and funded in the Town's 1999 budget.' Carried. Moved by I. Horton and Seconded by D. Beres: .'That the Corporate Services Committee recommend to Town Council the following annual remunerations for Board positions at the Tillsonburg Public Utilities Commission as requested by the Commission in a letter dated November 24, 1998: Commission Chair - $3,000.00; and Commissioner - $2,400.00.' Carried. 23 i P' -4- Moved by C. McKnight and Seconded by I. Horton: 'That the Corporate Services Committee recommend to Town Council that $238,836.00 be removed from the Sewer and Water Reserve Account for PUC fire hydrant charges in 1999 resulting in a cost savings to the Town of Tillsonburg.' Carried. G. Adjourmmnet The Committee adjourned at 5:35 p.m. ,f 24 Y a Minutes of the Public Services/ Committee meeting held December 3rd, 1998, at 3:30 P.M., 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Mayor C. McKnight Chairman D. Beres Vice -Chairman B. Smith Councillor C. Rosehart Councillor S. Lamb Councillor B. Carrol A) CALL TO ORDER Councillor S. Molnar M. Cowan, Director D. Cupples, Clerk D. Robertson, C.B.C.O. G. Jaumol, Foreman Chairman D. Beres called the meeting to order. B) ADOPTION OF AGENDA, AS AMENDED Moved by Councillor S. Lamb, seconded by Mayor C. McKnight, the adoption of the agenda, as amended. CARRIED C) ADOPTION OF MINUTES - NOVEMBER 4TH, 1998 Moved by Vice -Chairman B. Smith, seconded by Councillor S. Lamb the adoption of the minutes of November 4th, 1998. CARRIED D) BUSINESS ARISING FROM MINUTES 1) NO PARKING SIGNS Councillor S. Lamb was advised that the no parking signs in Ebert Alley are in compliance. Staff direction to review existing no parking signs in all alleys within the Town of Tillsonburg, for compliance. E) REPORTS Moved by Councillor S. Lamb, seconded by Vice -Chairman B. Smith, that the monthly reports by Building, Works, Public Services and the Transit minutes of November 30, 1998, be received and filed. CARRIED F) BUSINESS ARISING FROM REPORTS 1) TRANSIT Moved by Vice -Chairman B. Smith, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Council that the 1998 Transit reserves be used to offset the 1998 deficit. CARRIED 25 PUBLIC SERVICES COMMITTEE MEETING DECEMBER 3, 1998 - PAGE TWO 2) PUBLIC SERVICES Moved by Vice -Chairman B. Smith, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Council the following. i) That surplus in the garage addition account balance, in the amount of $5,300.00, be transferred to the tool account, which leaves approximately $4,000.00 in the garage addition account as surplus. ii) That $6,000.00 be removed from reserves (portables) for the purchase of a opacity tester (emissions). CARRIED G) ITEMS 1) COMMUNITY SAFETY ZONE Committee Members reviewed the information supplied and were advised that the Chief of Police has been requested to comment. Additional information will be forwarded at our next meeting. 2) C.N. RAIL - BROADWAY Committee Members reviewed correspondence sent by the Town to expedite the approvals of the new crossing. Information only. 3) C.N. RAIL - RAIL ABANDONMENT Committee Members reviewed the acknowledgement of C.N. Rail to review restoration for all rail abandonments across road allowances. Information only. 4) RECYCLING HANDLING, COLLECTION AND DELIVERY TENDER - Att. 1 Committee Members reviewed tenders received and it was moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee recommend that the tenders be deferred for additional information and recommendation to Council. CARRIED 5) CANADIAN WASTE - EXTENSION OF AGREEMENT Committee Members received as information the agreement to extend the existing contract on a monthly basis until a final contract is awarded. 3 . Ln PUBLIC SERVICES COMMITTEE MEETING DECEMBER 3, 1998 - PAGE THREE 6) 1999/2000 C.L. PROGRAM Moved by Vice -Chairman B. Smith, seconded by Mayor C. McKnight that the Public Services Committee recommend to Council that the Town of Tillsonburg enter into a C.L. agreement with the Ministry of Transportation of Ontario for the rehabilitation of North Broadway, between Venison Street and Concession Street, for 1999, in the amount of $480,000.00. Furthermore, that the Public Services Committee recommend to Council that the Town of Tillsonburg I enter into an Engineering Agreement with C.J. Demeyere Limited, Consulting Engineers, for the rehabilitation of Broadway. CARRIED 7) CITY OF TORONTO PRIVATIZATION REPORT Received as information. 8) DETOUR ROUTE BRIDGE REHABILITATION HIGHWAY 3 Staff direction to review with the Clerk Administrator, property requirements, prior to meeting with the Ministry on any Provincial assistance for the re -alignment of Bloomer Street and John Pound Road. 9) CHILDREN AT PLAY SIGNS Staff direction to develop policy on the installation of Children Playing Signs for the Town of Tillsonburg. 10) FIRE INSPECTOR Received as information, at this time, for further review of the Committee. Staff direction to determine any additional staff requirements on implementation of this proposal. 11) PUBLIC MEETING - TILLSONBURG TRANSIT Information only. 12) COUNTY/TILLSONBURG MAINTENANCE AGREEMENT Committee Members reviewed the proposed draft agreement and passed the following motion. Moved by Councillor C. Rosehart, seconded by Councillor S. Lamb that the Town of Tillsonburg enter into a maintenance agreement with the County of Oxford on the following roads; Tillson Avenue, John Pound Road, Simcoe Street and Potters Road. 4 L PUBLIC SERVICES COMMITTEE MEETING DECEMBER 3, 1998 - PAGE FOUR 13) CANADIAN PUBLIC WORKS ASSOCIATION Information only. 14) SUB -COMMITTEE OF THE OXFORD COUNTY WASTE MANAGEMENT COMMITTEE Committee Members were advised that the meeting will be held on December 14th, 1998 at 10:00 A.M. and that the Director will be in attendance. 15. ONTARIO CLEAN WATER AGENCY - PROPOSED 1999 CAPITAL UPGRADES - Att. 2 L Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee recommend to 1 \ ' Council that the proposed 1999 capital upgrades at the Tillsonburg Sewage Treatment Plant be approved. CARRIED 16. THE ONTARIO TRILLIUM FOUNDATION Moved by Councillor C. Rosehart, seconded by Councillor S. Lamb that the Town of Tillsonburg apply to the Ontario Trillium Foundation for a Community and Province wide grant in the amount of $75,000.00 per year, for five years, to support the Partners in Transportation and Transit. CARRIED UNANIMOUSLY Motion to adjourn at 6:15 P.M. and to reconvene at 7:00 P.M. at the Town of Tillsonburg Council Chambers. Public Meeting - Tillsonburg Council Chambers - 7:00 P.M. re: future of Transit for Tillsonburg. MEMBERS PRESENT Chairman D. Beres Mayor C. McKnight Councillor G. Leachman Director M. Cowan A) CALL TO ORDER Vice Chairman B. Smith Councillor C. Rosehart Councillor S. Molnar Chairman D. Beres called the meeting to order and advised the Public that the Committee was their to listen to their thoughts on the future of transit in Tillsonburg. ...5 Ld c PUBLIC SERVICES COMMITTEE MEETING DECEMBER 31 1998 - PAGE FIVE Approximately sixty one people attended the meeting and Committee Members also received over sixty letters regarding Tillsonburg Transit. MEETING ADJOURNED 10:00 P.M. Minutes prepared by Director M. Cowan. For errors or omissions, please contact this office. MEETING - TENDER OPENING 2:00 P.M. - TOWN OFFICE - RECYCLING HANDLING COLLECTION & DELIVERY - CONTRACT NO. 98-12-01 - TOWN OF TILLSONBURG PRESENT: PUBLIC SERVICES CHAIRMAN D. BERES COUNCILLOR C. ROSEHART COUNCILLOR G. LEACHMAN COUNCILLOR D. MORRIS TREASURER J. ARTS DIRECTOR M. COWAN Four out of six tenders taken out were received on time and all included certified cheques in the amount of $2,000.00. (GST NOT INC.) CONTRACTOR YEAR 1 YEAR 2 YEAR 3 TOTAL McQ dandling 15,475.00 15,784.50 16,100.19 568,316.28 Ingersoll Norfolk Disposal 14,081.06 14,433.10 14,793.92 519,696.96 Waterford Canadian Waste 14,025.00 14,268.33 14,423.92 512,607.00 London Preferred Waste 13,100.00 13,493.00 13,897.79 485,889.48 London Meeting Adjourned RECYCLING TENDERS: Ja. YEAR PREFERRED CANADIAN MONTHLY WASTE WASTE DIFFERENCE 1999 13,100.00 14,025.00 925.00 2000 13,100.00 14,268.33 775.33 (plus 3%) (plus 1.74%) 2001 13,897.79 14,423.92 526.13 (plus 3%) (plus 1.09%) Average difference over 3 years: 2,226.46/3 = 742.16 per month --P 30 SUBC-OM14ITTEE OF THE OXFORD COUNTY WASTE MANAGEMENT CC,14M-ITTEE MONDAY, DECEMBER 14, 1998 10:00 A.M. LIBRARY AND CORPORATE SERVICES COMMITTEE ROOM COURT HOUSE, WOODSTOCK AGENDA 1. CALL TO ORDER 2. ADOPTION OF AGENDA 3. ITEMS TO BE CONSIDERED a) A summary of waste management and recyc?ing efforts by the area municipalities, as contained in the minutes of the October 16, 1995 meeting of the Oxf Mrd County Waste Management Committee, are provided for 4-nformation. b) Proposed goals and objectives of the Waste Management Subcommittee. 4. OTHER BUSINESS 5. NEXT MEETING 6. ADJOURNMENT AGWAssue - T 31 C MINUTES OXFORD COUNTY WASTE M. NAGEMENT COMMITTEE October 16, 1995 The Oxford County Waste Management Committee met - in the Treasurer s Committee Room, Court House on the evening of Monday, October 16, 1995. Present: D. Oliphant, Chairman Resource Staff: D. Pratt J. Hiuser K. Whiteford K. Howling I. Horton E. Down P. Caffyn S. Hampson 1. The Chairman called the meeting to order at 7:00 p.m. 2. Moved by: S. Hampson Seconded by: J. Hiuser That the Minutes of the organizational meeting on August 24, 1995 be approved as distributed. CARRIED. 3. The Chairman asked each of the representatives of the participating municipalities to describe the Waste Management activities in their municipalities: P. Caffyn, Township of South-West Oxford • The system of User Pay was initiated in April 1994 • Recyclables in terms of volume went up considerably • Actual --amount of garbage went down 60% • Some people were not prepared to pay $1.00 a bag • Some people do put the wrong waste into the recyclable bags • Tires are still a problem • There is no big problem with garbage being left in ditches • The Township has two trucks each costing approximately $80,000 with two men on each truck but the'Township only uses one truck at any one time with the second truck used as a backup. • Corrugated and boxboard cardboard collection starts this month • Biggest advantage of the present system in the Township is that residents do recycle and try to reduce their waste - • There is no longer any working relationship with North Dorchester Township in Middlesex County • New baler is to be purchased • On October 21, there will be a leaf pickup in each of the four settlement areas of the Township 32 a G Oxford County Waste ::anagemer.•- Committee Page ? Minutes - October 16, 1995 E. Down, Townshio of Blandford -Blenheim • Private contractor picks up garbage and recyclables • Four bags per week is the limit • D. KiteJing picks up white recyclables • The Township has just retendered their garbage and recyclable pickup and the same contractor has been selected to continue but cardboard collection is to be started and tie collection of #2 plastics J. Hiuser, Township of Zorra • Township has -a Blue Box program • Township has depot days two times a year • There is a four bag limit per household • Cardboard and olastic collection has just been introduced • The Township holds a paint exchange • The Township a' -so orcanizes what is called a Treasure Hunt whereby usable items are put out at the road and other people are able to ta:•,e what whey feel they can ma:; use of • Township produces a calendar each fear outlining -he recycling dates and they produced one for every household in the Township at a cost of $3,500 plus $1,-500 for distribution ` • D. Kitching goes around once a year to pick up recyclable meta! products I. Horton, Town of Tillscnburg • The Town has a depot staffed by Boy Scouts on Saturday and Sunday - 10-12s diversion of the waste stream is accomplished by having the depot but no plastics are collected • Diversion of t:.e waste goes up to 29% with the fall and spring clean-up ` • There is a leap pickup done in the Town • Brush is churned up at curbside • The depot is to be shut down once the new two bac system is introduced on December 4th when the Town enters Into its working relationship with Tri -County Recycling • The two bag system involves one coloured bac for wet mater -Lal and a clear bag for dry material • Motor oil is accepted by Canadian Tire in Tillsonburg • Hazardous Waste Day will be held next spring • The Town has bought a grinder that grinds concrete and can also grind asphalt and ceramic waste • A recycling co-ordinator has recently been engaged by the Town S. Hampson, Township of Norwich • Basically the same wast: marr;ement practices as the Township of Blardford-Blenleim • D. Kitching dc•-�s :-tiet-al Colle_-ion once a One paints swap !ia; been held • There 1 , ': eaf 1 �::�: i.��i� in )tt S- ,3'�vil n�� ':o• wich Oxford County Waste Management Committee Minutes, October 16, 1995 Page 3 D. Oliphant, Township of East Zorra-Tavistock • The waste management practices in the Township are ver to the Township of Blandford -Blenheim y similar E. Down noted that the Regions of Waterloo and Haldimand-Norfolk are co-ordinating the collection of recyclables. The Regions claim that they can get a better price due to the volume. It is important to note however that private contractors do the actual collection. 4. Eleanor Hart and Mike Connell appeared before the Committee as a delegation representing the Environmental Coalition of Oxford. • E. Hart was the principal spokesperson and distributed copies of a document entitled "Taking the Next Step: A Comprehensive Waste Reduction Strategy for Oxford" • E. Hart explained that the Committee started their work in June of 1995 and developed some key principles for their presentation to the County • It was emphasized that the strategy for Oxford focuses on residential, commercial and institutional waste as opposed . to-industrial- It o-industrialIt was also noted that the strategy does not deal with tires • The Chair thanked E. Hart for the presentation and indicated that the Committee would be studying the submission by the Coalition 5. D. Pratt referred to a one page chart attached to the Agenda package which -is entitled "Status of Municipal ..Solid Waste Management in Several Countries' The Chart was reviewed as an information item. 6. General Discussion It was pointed out again that the industrial, commercial and institutional sector is still not being dealt with by the Committee's discussions • E. Down noted that there may be some value in the County engaging a co-ordinator on contract to do educational work associated with waste management in the County • The question was again raised as to what problems the Committee is actually trying to solve. In response, it was noted that the extension of the life of the landfill is a critical issue that needs to be addressed 34 An invitation was extended to the Committee by P. Caffyn to visit Dereham Centre and look at the waste management process that has been implemented by the Township South-'e"est Or,_`or(i Orford County Waste Management Comm-ittee October 16, 1995 Pa • 4 'It the suggestion of I. HorCon, the Committee considered whet -her they wish to travel to Medina, Ohio to examine a major recycling operation. D. Pratt is to look into this possibility and report to the Public Works Committee • As a first step, it was decided the Committee should tour the Township of South-West Oxord Recycling Centre and then possibly combine that visit with a tour of the landfill site 7. The next meeting of the Committee will be at the call of the Chair 8. The meeting adjourned at 9:25 p.m. 35 cab .2 `SGS ERS The Coonoiatron of the COUNTY OF OXFORD Bus: (519) 539-9800 DEPARTMENT OF PUBLIC WORKS Fax: (519) 537-3024 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 November 20, 1998 WASTE MANAGEMENT SUB-COIvMTEE GOALS 1. To identify the amount and types of industrial/commercial/ institutional waste produced in Oxford County and the portion that is reused or recycled. 2. Find where opportunities exist to reduce the quantity of waste going to the landfill site. 3. To extend the life of the Oxford County Landfill site at Salford, as a benefit to all users in the County. OBJECTIVES 1. Develop a plan to reduce industrial/commercial/institutional sector waste.Valid approaches to this plan. 2. Obtain an accurate survey of amounts of waste produced by the ICI sector in each municipality. 3. Review and update what recycling options are available to the ICI sectors in Oxford County municipalities. 4. Provide direction to the ICI sector in dealing with their waste management programs. 5. Stress the importance of extending the life of the landfill to the ICI sectors. Benefits of extending the life of the landfill to all the users. 36 Court House, 415 Hunter Street, Woodstock. Ontario Minutes of the Public Services Committee meeting held December 7th, 1998, at 4:30 P.M., 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Mayor C. McKnight Deputy Mayor I. Horton Chairman D. Beres Vice -Chairman B. Smith Councillor C. Rosehart A) CALL TO ORDER Councillor S. Lamb Councillor B. Carroll Councillor G. Leachman M. Cowan, Director D. Robertson, C.B.C.O. Chairman D. Beres called the meeting to order. B) ADOPTION OF AGENDA, AS AMENDED Moved by Councillor C. Rosehart, seconded by Mayor C. McKnight, the adoption of the agenda, as amended. CARRIED C) ITEMS 1) RECYCLING HANDLING, COLLECTION & DELIVERY TENDER - ACCEPTANCE OF LOWEST TENDER Moved by Vice -Chairman B. Smith, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend to Council that the lowest tender received for recycling Ir handling, collection and delivery, for three years, from Preferred Waste, in the amount of $485,889.48, be accepted. Furthermore, that Council authorize the Mayor and Clerk to sign the agreement for Recycling Handling, Collection and Delivery. CARRIED 2) HOLIDAY RECYCLING COLLECTION SCHEDULE - Attachment No. 2 Public Services Committee Members reviewed the Holiday Recycling Collection Schedule and requested that the advertisement include that residents are encouraged to bring their Christmas trees to the Transfer Station for disposal. 3) M.O.E.E. - GRANTS - RECYCLING Members were informed that application has been forwarded to the Ministry of Environment for a recycling grant. PUBLIC SERVICES COMMITTEE MEETING DECEMBER 7, 1998 - PAGE TWO 4) TRANSIT Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb that the Public Services Committee recommend to Council that the Town of Tillsonburg support the continuation of Transit for Tillsonburg for 5 years, including preparing any applications for additional funding, as may become available from time to time, and subject to a five year commitment from T.D.A.C.L., in a minimum amount of $30,000.00 per year being received in twelve equal monthly installments. CARRIED 5) FIRE INSPECTOR Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Lr Council that the Fire Chief be appointed Fire Inspector for the Town of Tillsonburg and furthermore, the Committee requested that the Fire Department and Public Services develop a policy for review of the Committee. CARRIED Moved by Deputy Mayor I. Horton, seconded by Mayor C. McKnight that the Public Services Committee move into Executive. Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb that the Public Services Committee move out of Executive. Moved by Deputy Mayor I. Horton, seconded by Councillor S. Lamb that the Public Services meeting be adjourned. Minutes prepared by Director M. Cowan. For errors or omissions, please contact this office. r TILLSONBURG TOTAL RECYCLING HOLIDAY COLLECTION SCHEDULE . HICKORY HILLS & THURSDAY APARTMENTS THURS. DEC. 24 PICKED UP GATED. DEC. 23 THURS. DEC. 31 PICKED UP WED. DEC. 30 ALL FRIDAY COLLECTION: FRI. DEC. 25 PICKED UP THURS. DEC. 24 FRI. JAN. 1 PICKED UP THURS. DEC. 31 HAVE RECYCLING OUT BEFORE 7:00 A.M. TO ENSURE COLLECTION. TRANSFER STATION CLOSED SATURDAY, DECEMBER 26. RESIDENTS ARE ENCOURAGED TO DISPOSE OF THEIR CHRISTMAS TREE AT THE TRANSFER STATION WEDNESDAYS FROM 3:30-5:30 AND SATURDAYS FROM 9:00- 12:00. 1. s FIRE DEC/98 THE CORPORATION OF THE TOWN OF TILLSONBURG FIRE COMMITTEE MEETING - 7 DECEMBER 98 MINUTES Minutes of the Fire Committee Meeting held December 7, 1997, 4:00 p.m. at the Tillsonburg Public Services Office. Present: Chairman: Gayle Leachman Members: Mayor Cam McKnight, Deputy Mayor Iry Horton, Councillor Sam Lamb, Staff: Fire Chief Ken Eden Deputy Fire Chief Bob Parsons Also present: Councillors D. Beres, B. Carroll, C. Rosehart and B. Smith. Order of Business: A) Minutes Moved by Councillor Lamb and, Seconded by Deputy Mayor Horton AND RESOLVED THAT "The minutes of the Fire Committee meeting dated November 3,1998 be received and approved." Carried.... B) Agenda Moved by Deputy Mayor Horton and, Seconded by Councillor Lamb AND RESOLVED THAT " The agenda for the fire Committee meeting of December 7,1998 be adopted as amended to include; item D-3) Purchase of facsimile equipment; D-4) Rumors regarding collision of apparatus; and D-5) Appointment of Fire Chief as Building Inspector. Carried.... 40 .....2 -2- C) Business arising Fire Chief Eden reported that he has not had time to complete a proposed Cost Recovery FLe Schedule. Fire Chief Eden reported that he is having difficulty obtaining access to the property on Highway #3 West known as Otterwood Tire. D) Items for Discussion 1. MASTER PLAN Fire Chief Eden reported that he has only 3 individuals who have offered to participate on the Strategic Planning Committee. Chairman Leachman requested that Fire Committee Members should contact various organizations within the Community and other individuals who have previously demonstrated an interest in serving on local boards and committees. Deputy Mayor Horton agreed to request representation of the Chamber of Commerce. Chairman Leachman will contact other individuals. 2. BUDGET ALLOCATION Fire Chief Eden reported that the projected year end status of the 1998 budget has a favourable balance, resulting from unspent funds for various goods and services. He requested that $9,000.00 of the favourable balance be re -allocated to purchase needed equipment. Moved by Deputy Mayor Horton and, Seconded by Mayor McKnight AND RESOLVED THAT " up to $9,000.00 be re -allocated from the 1998 budget to; a) fund repairs to emergency radio equipment, b) purchase new radio equipment, c) purchase protective clothing and body harnesses, and d) purchase office furniture, if a reasonable purchase can be made during the current year, otherwise reserve $1,000.00 to the 1999 budget for office furniture. 3. PURCHASE OF FACSIMILE MACHINE Chairman Leachman informed the Committee of a purchase made by Chief Eden since the last meeting to acquire a fax machine. 4. COLLISION OF APPARATUS Fire Chief Eden reported that the Fire Safety House had come in contact with the Platform tru= k. Operating reporting procedures were followed. No damage was caused and no expenditures for repair were required. ....3 T 41 -3- 5. APPOINTMENT OF FIRE CHIEF AS BUILDING INSPECTOR Members of the Public Services Committee and Staff were invited to join the meeting. Staff of both Departments explained the merits of having the Fire Chief appointed as a Building Inspector under the authority permitted in Subsection 2.4.4. of the Ontario Building Code. Staff also explained the types of buildings that require plans examination and inspection by both Departments. It was explained that by having the Fire Department involved during the planning d construction phases of a building, it would save resource time in the future and possibly avoidable enforcement. (An information package is attached at the back of this report). Pending further review of the Public Services Committee, the matter will be forwarded to the Clerk Administrator's Office for preparation of a By -Law. (Staff Direction) E) Fire Report Moved by Deputy Mayor Horton and, Seconded by AND RESOLVED THAT '"The Fire Report for the Month of November 1998 be received and filed." Moved by Councillor Lamb and, Seconded by Deputy Mayor Horton AND RESOLVED THAT " The Fire Committee Meeting of December 7,1998, be adjourned." DABob 981Bob1Fire Conunitec\MinatesVnin Doc 98.%vxi 42 Carried Carried. Additional Information -Appointment of Fire Chief as Building Inspector Background During the formation of the Site Plan Control By -Law 2843 in early 1998, the Y i re Department expressed written concerns related to the process of both, site plans and building plans. In the interest of reducing duplication and red tape, and to improve efficiencies with respect to limited resources, the Fire Department suggested that the Building Department represent their interest at the Development Coordinating Committee level. The Fire Department's role in the site plan process only involved two issues. First, adequate water supply and second, access for firefighting. It was felt that the Building Department could cover these issues on behalf of the Fire Department. The logic behind the recommendation was first, both of these issues are covered in the Building Code, and second, both water supply and access routes are reasonably adequate throughout the Municipality. However, we requested that the Fire Department be circulated with applications for review purposes. Comments if any, would be submitted to the committee from our Office through the Building Department. The Committee accepted our position and to date, this arrangement seems to be working well. Within the same document, we strongly recommended improvements to the process of issuing building permits, inclusive of plans examination prior to construction, and site inspections of technical components of certain buildings with respect to the Fire and Life Safety Systems pri r to occupancy. The rationale included the fact that while building construction is under the authority of the Building Code Act (Building Code), once it is occupied the Fire and Life Safe y requirements of the building fall to the Regulations contained in the Fire Protection and Prevention Act (Fire Code), for the remaining life of the building until demolition. Further, it upon inspection by the Fire Department, especially in the early years of the building's existent c, deficiencies in Fire and Life Safety Systems were identified resulting in costly work orders, property owners could become angry. Not to mention the time and cost involved for the Fire Department to achieve compliance. Our recommendation to the committee was for the Fire Department to focus more attention of the building process as opposed to the site plan approval process which could be covered primarily by the Building Department, except for major development including commercial, industrial and institutional site plans. Further, that the Fire Department be authorized to review building plans in a limited and defined way and make site inspections as needed, to ensure compliance prior to occupancy. Authority Article 2.4.4. L(O.B.C.) states; " Where the council of a municipality assigns to an inspector who is the chief of the fire department of the municipality specific responsibility for the enforcement of any portion of this Code respecting fire safety matters, the chief building official shall not issue a permit to construct a building unless the inspector approves as complying with such portion of this code the drawings submitted with application for the permit. " 43 What Buildings? Primarily large buildings constructed under Part 3 of the Building Code, required to have fire and life safety systems as described in Article 2.1.1.2. (O.B.C.), and some other buildings involving other parts of the Building Code: Sentence 2.1.1.2.(1) (O. B. C.) identifies buildings to be constructed under Part 3 as; " to all buildings occupying an area greater than ten square meters (108 ft2) and (a) used for (i) Group A, assembly occupancies, (ii) Group B, care or detention occupancies, or (iii) Group F, Division 1, high hazard industrial occupancies, and (b) exceeding 600 m2 (6460 ft2) in building area or exceeding 3 storeys in building height used for major occupancies classified as (i) Group C, residential occupancies, (ii) Group D, business and personal services occupancies, (iii) Group E, mercantile occupancies, or (iv) Group F, Division 2 and 3, medium or low hazard industrial occupancies. Other buildings involving other parts of the Building Code include: Subsection 2.4.3. Occupancy of Unfinished Building including 2.4.3.1. (k), (1), (m), (n) and (p), and 2.4.3.2. (1)(b)(i). These include life safety matters. Part 65 Heating, Ventilation and Air -Conditioning including 6.2.2.5. Ventilation for explosive substances, 6.2.2.6. Protection for commercial cooking equipment, 6.2.6. Incinerators. Part 9, Housing and Small Buildings including certain fire and life safety systems. What are Fire Life Safety Systems? In general they include but are not limited to: • Fire alarm systems. • Sprinkler systems. • Hose and standpipe systems. • Exit signs and emergency lighting • Hold open devices. Portable extinguishers. • Occupant load. • Ventilation control and fire protection of commercial cooking equipment. • High rise requirements. • Ventilation control and fire protection of spray booths. • Dust collectors • Ventilation control, fire protection, storage requirements hazardous substances. • Underground storage tanks. • Requirements for portable classrooms. 44 Why is there a need for the Fire Department to review these buildings? There are many reasons including: 1. It is more efficient to ensure that required systems are installed and installed correctly throughout the construction phase as opposed to ordering systems or corrections made after a building has been occupied through enforcement. Future time saving measures for the Fire Department and property owner. 2. Improved risk management for the Corporation. Building components related to fire safety are less likely to be overlooked, or fall through any gaps. The single most important reason for our Municipality to scrutinize building plans is to limit our exposure from Action against the Corporation. The Ministry of Municipal Affairs and Housing and the Risk Management Division of our Insurance supplier, Frank Cowan Company Limited have been strongly promoting the significance of this exposure over the last S years. With declining and limited Municipal Staff, there has been a shift to prioritize functions related to the Building Permit process, especially examination of plans. The issue of Risk Management is important and in the long run saves costs resulting from claims and Insurance premium increases due to claims. 3. Improved public relations between the property owner and Municipal Departments. Clearer delineation of Departmental responsibilities for developers/property owners. Less duplication of services. 4. Plans examination and inspection of construction should be made only by Inspectors who have been trained to do so. In Tillsonburg, the C.B.O. has taken and continues to take training related to the Building Code, with the exception of the Part 3 fire and life safety systems, to date. Conversely, the Fire Inspector (currently the D/Chief) has taken and continues to take training of Ontario Building Code courses for these specific requirements. How will the process work? The Fire and Building Departments still need to finalize this step. Using models from other municipalities, the process is quite simple. Upon applying for a building permit, the Building Department determines the classification of the building (unless it is already determined by an Architect). Based on the above criteria, if it is a building required to be reviewed by the Fire Department, the builder provides the required number of plans and a statement of design to the Building Department. The Building Department reviews the plans and marks all copies with his comments in a specified colour (i.e. blue). The Building department then forwards all copies of plans to the Fire Department Building Inspector. The Fire Department examines the plans and marks all copies with comments pertaining to the fire and life safety systems in a different specified colour. (i.e. green) The Fire Department keeps one set of plans and returns all other plans to the Building Department, who in turns keeps one set of plans. A 4� The remaining plans are returned to the builder upon issue of a building permit. After a permit is issued the builder is responsible to follow the written instructions of each respective Inspector, through correspondence and direct contact. In many Municipalities the Building and Fire Inspectors are present at a ground breaking site meeting. This establishes a good beginning relationship, which becomes beneficial throughout the construction process. Each Department makes site inspections as needed. Generally, the Fire Department can minimize site involvement, depending on the quality and track record of the builder and his associated trades. Much of the fire and life safety systems inspections will be made towards the end of the construction. In any case, the Fire Department notifies the Building Department when all systems requirements are met. Where possible this is before the Chief Building Official issues an occupancy permit. However depending on the seriousness of any deficiencies, such as fire safety vs. life safety, the C.B.O. may issue the certificate. Both Departments keep on file the copies of plans for a number of years. This is for liability reasons as part of our Risk Management. Further, in the case of the Fire Department who is responsible for any site inspections throughout the life of the building, the plans serve as a valuable resource for enforcement. What is the impact to staff resources? There is no question that added responsibilities strain existing resources. However, we have been assisting the Building Department with these matters over the last year or two. Sometimes, other responsibilities are shifted or delayed. We have used family members to provide clerical support at no cost to the Corporation in the past, but this cannot continue. There is a need to provide funding for a part time secretary, but there are also cost recovery measures to help fund this resource. Clearly, time invested at the plans review and construction stages of a building save valuable resource time after occupancy with respect to enforcement. How can this service be funded? Fire Departments that currently provide this service in Ontario, receive fees for service at the application for permit stage. We recommend a similar approach. A surcharge to the existing building permit fee (By -Law 2864) should be added at a rate of 15% with a minimum fee set at no less than $100.00. This will be met with acceptance by builders and developers of these projects, because they understand the amount of specialized work required, and this should not be funded by the public. Fire protection is though, as it should be. Remember, we are assisting them with their responsibility to meet the Codes and Standards. The above surcharges, if adopted will only apply to those permits requiring review by the Fire Department. Summary and Recommendation This risk Management initiative has received general support at the Committee level, both Fire and Public Services. We respectfully request support either by Motion in Council or through authorized Staff direction to prepare a draft By -Law under the above stated authority of the Building Code Act. DABob 981Bob1E-ire CommiteeWinuteAmin Dec 98.wpd �' 46 THE CORPORATION OF THE TOWN OF TILLSONBURG DEVELOPMENT/CULTURE COMMITTEE MINUTES MINUTES of the meeting of the Development/Culture Committee held Tuesday, December 8"', 1998 at 7:30 P.M. in the Council Chambers. PRESENT: Chair B. Carroll, G. Leachman, I. Horton, S. Molnar (7:40 P.M.) Staff F. Bell ORDER OF BUSINESS: A. Adoption of Agenda Moved by G. Leachman, Seconded by I. Horton: "THAT the agenda of the Development/Culture Committee be adopted as presented." CARRIED. B. Adoption of Minutes Moved by I. Horton, Seconded by G. Leachman: THAT the minutes of the meeting of the Development/Culture Committee of November l Oth, 1998 be adopted as circulated." CARRIED. C. From Minutes D. Reports 1. The Economic Development Officer's report for the month of November was received as information. 2. The Department Activity Report for the period ending October 31st, 1998 was received as information. 4/ 3. Special Awards Committee — minutes of November 25`h, 1998: Moved by I. Horton, Seconded by S. Molnar: "THAT the Development/Culture Committee recommend to Council that the minutes of the Special Awards Committee of November 251', 1998 be adopted and the recommendations contained therein." CARRIED. 4. Airport Advisory Committee — minutes of November 19'h,1998: Moved by G. Leachman, Seconded by S. Molnar: "THAT the Development/Culture Committee recommend to Council that the minutes of the Airport Advisory Committee of November 191i, 1998 be adopted and the recommendations contained therein." CARRIED. E. Information 1. The Museum Visitor Summaries for October and November, 1998 were received as information. 2. The Curator's Report for November, 1998 was received as information. 3. The Museum Board minutes of October 22, 1998 were received as information. F. Other Business 1. Draft By -Law re: Fees to Real Estate Agents Moved by S. Molnar, Seconded by I. Horton: "THAT the Development/Culture Committee recommend that the draft by-law be circulated to the Tillsonburg & District Real Estate Board for comment." CARRIED. 2. Celebration of Excellence Evening The committee received a report outlining suggested criteria and names for the town award to be presented at the Celebration of Excellence Evening. 48 Moved by S. Molnar, Seconded by 1. Horton: "THAT the Development/Culture Committee recommend to Council that the criteria as outlined be adopted and that the award be named the Tillsonburg Award of Excellence." CARRIED. Moved by G. Leachman, Seconded by I. Horton: "THAT the Development/Culture Committee move into Executive Session." CARRIED. Moved by I. Horton, Seconded by S. Molnar: "THAT the Development/Culture Committee move back into open session." CARRIED. Motion to adjourn at 10:00 P.M. N THE CORPORATION OF THE TOWN OF TILLSONBURG ECONOMIC DEVELOPMENT COMMISSIONER REPORT FOR THE MONTH OF NOVEMBER, 1998 A. Inquiries Received: (1) For New Industrial - Land - Building Space (2) For New Commercial - Land - Buildings (3) From Existing Industries - Expansions - Other Needs (4) From Existing Business (5) For New Business Assistance B. Contacts Made to: (1) Local Industries: - Product Opportunities - Employment Requirements - Other - Gov't Programs - Federal - Provincial - County - Local Business (2) Gov't - Federal - Provincial -Trades & Industry -Tourism - Other - Local Organizations (3) Land Owners - development strategy C. Land Inventory: (1) Municipal - Serviced - Optioned -Serviced - Optioned-Unserviced (2) Private - Available Land (Serviced) Buildings Land (Unserviced) D. Meetings/Seminars Attended Date Event Nov. 27 MMA Conference No. Active 1 1 2 Telephone Visits 1 1 2 No. Total Parcels Acres 3 47 Purpose London 2 25.5 3 4 275 E. Airport Traffic for the Month of November, 1998: Local: 219 Itinerant: 109 Total: 328 YTD: 5,778 1997 YTD:.6,755 50 Ll MINUTES Special Awards Committee Wednesday, November 25, 1998 - 4:15 P.M. Present: G. Leachman, S. Lamb Regrets: L. Haines Staff: B. Bartlett, Deputy Clerk A. Adoption of Agenda Moved by G. Leachman and Seconded by S. Lamb: 'That the Special Awards Committee recommend to Development/Culture Committee that the following persons be nominated for the Special Volunteer Monthly Recognition awards: Linda Haines - January 1998; Bill Hume - February 1998; and Fran Hewitt - March 1998.' Carried. B. Adjournment The meeting adjourned at 5:00 p.m. } 51 n THE CORPORATION OF THE TOWN OF TILLSONBURG AIRPORT ADVISORY COMMITTEE MINUTES MINUTES of the meeting of the Airport Advisory Committee held Thursday, November 19111 1998 at 7:00 P.M. in the Committee Room. PRESENT: Chair P. Harris, E. Barwell, K. Holland Staff: F. Bell ORDER OF BUSINESS: A. Adoption of Minutes Moved by E. Barwell, Seconded by K. Holland: "THAT the minutes of the meeting of October 15`x, 1998 be adopted as circulated." CARRIED. B. From Minutes C. Reports 1. The Traffic report for the month ending October 31, 1998 was received as information. 2. The Fuel Sales report for the period ending November 4`h, 198 was received as information. 3. The Department Activity report for the period ending September 301h 1998 was received as information. D. Other Business 1. Agricultural Land Tenders Eleven tenders were submitted as follows: Dwight Davis $126.00/ac. 3 yr. term John Justus $ 82. 10/ac. 3 yr. term 9 L. Gehring $109.00/ac. 3 yr. term $105.00/ac. 4 yr. term $100.00/ac. 5 yr. term S. Holl $111.75/ac. 5 yr. term J. Walthur $100.00/ac. 3 yr. term F. Priester $103.00/ac. 3 yr. term $105.00/ac. 4 yr. tenn $107.00/ac. 5 yr. term J. Vieraitis $101.30/ac. 3 yr. tern G. Thomas $123.00/ac. 3 yr. tern $116.00/ac. 4 yr. term $111.00/ac. 5 yr. term VanMeer Farms $115.00/ac. 5 yr. term Babcock Farms $ 95.00/ac. 3 yr. term Horvath Holdings $ 97.50/ac. 3 yr. term $100.00/ac. 4 yr. term $100.00/ac. 5 yr. term Moved by K. Holland, Seconded by E. Barwell: "THAT the Airport Advisory Committee recommend to Development/Culture and Council that the tender be awarded for a three year term at the price of $126.00 per acre to Dwight Davis." CARRIED. 2. Snow Removal Tenders Three snow removal tenders were received as follows: Horvath Holdings Trucks 8' blade Blower Tractor Dumptruck Loader DeCloet Landscape Tractor 4X4 8' blower 9' plow $45/hr. $65/hr. $65/hr. $50/hr. $65/hr. $55/hr. $35/hr. Gary Thomas 4 X 4 tractor 14' plow $65/hr. 9' blower $72/hr. 3/4 ton truck with plow $45/hr. Moved by E. Barwell, Seconded by K. Holland: "THAT the Airport Advisory Committee recommend to Development/Culture and Council that Horvath Holdings be awarded the snow removal tender at the airport based on the variety and quantity of equipment and experience at the airport." CARRIED. 3. Airport Survey The results of the survey were circulated. It was noted that a number of industries were not aware of the Tillsonburg Airport, so there are opportunities for growth. A courtesy car, food and customs service were items which would improve the airport. The chair agreed to approach the various car dealerships to see if they would take turns providing a courtesy car at the airport. The possibility of installing vending machines (at no cost) is being investigated. Further follow-up will be done with the industries to discuss the benefits of using the airport and the availability of customs service. 4. Correspondence — H. Atkinson re: Tie Down Fees This item was received as information. 5. Transport Canada Inspection Report Staff reviewed the results of the report with the committee. Measures are being taken to remedy the deficiencies as outlined. 6. Other The chair advised that consideration should be given to building a hangar at the airport for the purpose of rental space for aircraft. Motion to adjourn at 8:10 P.M. r TYPE OF FUEL FUEL SALES REPORT as of December 1, 1998 # OF LITRES SOLD Avgas 100 LL 12,033.50 Avgas 80/87 41,972.40 Jet Fuel 23,392.00 TOTAL 77,397.90 Total Revenue $57,040.09 {net of GST} 55 # OF LITRES SOLD / 1997 52, 666. 60 40,076.83 5,654.50 98,397.93 $74,692.75 s TILLSONBURG REGIONAL AIRPORT AIRPORT TRAFFIC REPORT Month Local Itinerant Total 1997 January 49 58 107 51 February 156 155 311 94 March 68 117 185 206 April 311 200 511 387 May 426 424 850 681 June 339 223 562 1044 July 433 217 650 1406 August 572 352 924 1017 September 506 287 793 824 October 233 324 557 916 November 219 109 328 129 Total 5778 6755 56 Number Received: Number — Tillsonburg - Woodstock - Ingersoll - Other AIRPORT SURVEY SUMMARY 45 17 16 10 0 Number with corporate aircraft/access to/uses executive aircraft: Who? Holland Hitch of Canada Woodstock MacNab auto Sales Ltd. Ingersoll DDM Plastics Tillsonburg Veteq Canada Inc. Woodstock Hobart Brothers of Canada Woodstock Vesuvius Tillsonburg RJR MacDonald Inc. Tillsonburg Rieter Automotive Mastico Tillsonburg Barney Printing Limited Woodstock Guardian Industries Tillsonburg TRW Tillsonburg Manchester Tank Tillsonburg Steelcraft Ind. Woodstock CopperWeld Canada Woodstock Johnson Controls Tillsonburg Number who use aircraft for JIT delivery of parts: 12 Who? DDM Plastics Tillsonburg General Seating Woodstock Veteq Canada Inc. Woodstock Rieter Automotive Mastico Tillsonburg Guardian Industries Tillsonburg TRW Tillsonburg Eberhard Hardware Tillsonburg RE Bearing Tillsonburg CopperWeld Woodstock Johnson Controls Tillsonburg CAMI Ingersoll Duracap International Woodstock 15 Airport Used Tillsonburg St. Thomas 0 London 25 None 13 Tillsonburg & London 5 In the future use? Tillsonburg 4 St. Thomas 0 London 14 Tillsonburg & London 12 None 9 Therefore, opportunity to increase number of companies at Tillsonburg Airport Type of Aircraft Used - commercial airlines only 2 - Lake LA4-200 - Dash 8 - Lear Jet 2 - King air 2 - Gulfstream Current Usage Per Month Per Year 1-2 times 1 4 times 2 1 time 2 12 — 15 times l 10 times 2 64 times 1 4 times 1 20 times 1 3 times 4 12 times 3 2 — 3 times 5 1 time 1 120 times 2 8 times 1 5 times 1 100 times 1 Amenities to Improve Airport Car Food Other - - paved tie down - rental hangar space - customs - forklift - signage �r 59 TILLSONBURG MUSEUM - ANNANDALE HOUSE MUSEUM REPORT - October 1998 Busiest days in October were October 18, when over 150 pepole attended the Harvest Pie Social and October 25th and 30th when room rentals with guided tours were booked. There was a marked increase in paid attendance over last October, however paid attendance includes regular admission along with group rates and admission by donation days. Month -1998 YTD -1998 Month -1997 YTD -1997 Attendance 540 5993 511 5381 Paid Attendance 382 2895 258 NIA Number of Buses None 11 none 1 Room Rentals 2 10 None 5 Group Tours 3 23 2 15 Educational Programs None 12 2 12 Research Information Requests 41 201 75 217 Off-site Presentations and dis la s 1 10 none 12 Busiest days in October were October 18, when over 150 pepole attended the Harvest Pie Social and October 25th and 30th when room rentals with guided tours were booked. There was a marked increase in paid attendance over last October, however paid attendance includes regular admission along with group rates and admission by donation days. TILLSONBURO MUSEUM - ANNANDALE HOUSE MUSEUM REPORT - November 1998 Busiest weekend was the Down Home Country Christmas weekend, Nov. 27-29 with 1127 visitors. Also starting Nov. 23rd, school programming began with 8 classes attending that week and 3 classes a day booked for most of December. Paid attendance will reflect not just regular admission but admission by donation (during DHCC), group rates and school rates. Rate per person during the admission by donation days worked out to approximately $ .751 person. ,..V, ,�10 * Regarding information requests, this number does not reflect the hundreds of phone calls and ticket: reservations that Viere taken by staff. 11, Month -1998 YTD -1998 Month -1997 YTD -1997 Attendance 1675 7668 1585 6966 Paid Attendance 1488 4383 1404 N/A Number of Buses 1 11 1 2 Room Rentals 1 11 None Group Tours 0 23 1 16 Educational Programs 8 20 11 23 Research Information Requests 36* :237 66 283 Off-site Presentations and displays 2 12 1 '13 Busiest weekend was the Down Home Country Christmas weekend, Nov. 27-29 with 1127 visitors. Also starting Nov. 23rd, school programming began with 8 classes attending that week and 3 classes a day booked for most of December. Paid attendance will reflect not just regular admission but admission by donation (during DHCC), group rates and school rates. Rate per person during the admission by donation days worked out to approximately $ .751 person. ,..V, ,�10 * Regarding information requests, this number does not reflect the hundreds of phone calls and ticket: reservations that Viere taken by staff. 11, TILLSONBURG MUSEUM / ANNANDALE HOUSE BOARD MINUTES - OCTOBER The regular monthly meeting of the museum/Annandale House Board was held at the museum on October 22 at 7:30 p.m. Present were: George Beard, Heather Jones, Sandra Andrews, Beverley Crocker, Gayle Leachman, Rita Comer, Ken Patterson, Margaret Scott, and Bob Marsden, who chaired the meeting. Regrets: Remie Miggens, Iry Horton, and Scott MacRae. Regrets were also mentioned in reference to the September meeting from Beverley Crocker and Rita Corner. Moved by Heather, seconded by George that the minutes of the September meeting be accepted as presented with the addition of the 2 regrets. Carried. Moved by Sandra, seconded by Sandra that the agenda be adopted as presented. Carried. A letter of resignation from the board by Scott MacRae was read. His resignation was accepted with regrets. Treasurer Ken, reviewed the Finance Report. It was moved by Heather, seconded by George that Rita be granted the cost of the workshop to be held in Hamilton on Nov. 23 & 24. Carried. Moved by Sandra, seconded by Gayle that the outstanding bills of $3489.18 be paid. Carried. _i. . Deposits for the corresponding time period were $6707.65. The Curator's report pointed out the very busy schedule of staff and volunteers for the past month and the upcoming months as well. The upcoming TV Auction and the Down Home Country Christmas weekend are two of the larger events that require volunteers. After discussion and the viewing of card samples, it was moved by Gayle, seconded by Beverley that we have 1000, 5 x 4" Hasty Notes with envelopes ordered for sale as part of our gift ware. Carried. There was also discussion of the mounting of the millstones which Laurel Beechey had purchased and donated to the museum. A rough sketch was presented to the board and this seemed a suitable type of display to all members present. Beverley moved for adjournment at 9:15 p.m. TILLSONBURG MUSEUM & ANNANDALE HOUSE CURATOR'S REPORT - NOVEMBER 1998 1. Review of October/November Oct. 25 - Room Rental and Group Tour - Car Club (afternoon room rental) - 29 attended 28 - TACAC meeting (evening) 29 - Curator and Assistant to attended Motorcoach Seminar in Woodtsock (evening seminar) 30 - Room Rental and tour - Otter Valley Foods (daytime booking) - 80 attended Nov. 1 - 20 - Volunteers in to decorate house top to bottom (daytime and evening) 9 - Historical Society meeting - guest speaker Bill Baker speaking on Avro Aircraft Ltd. and his involvement - 35 attended. 10- Annandale House TV Auction committee meeting (evening at 7:30) 11 - DHCC Committee meeting (evening) 15- Annandale House TV Auction (12:30 - 6:30) - review to follow 17- Room rental - Bank of Nova Scotia (evening) - 33 attended 18- Curator unable to attend EON meeting in St. Thomas (morning) 19- Bus Tour in morning - 23 attended 19-21- Penny Sale for door decorations in Town Centre Mall (mall hours) 23 & 24 - Curator to attend workshops in Hamilton on National Historic Sites - Ontario Alliance Nov. 23 - Beginning of the Christmas programming at the museum - 3 classes a day - 47 classes booked plus a Girl Guide troop on evening of Dec. 7 25 - TACAC meeting (evening) 26- Monthly Board meeting (evening) 2. Upcoming Schedule Nov. 27 - Official opening of the exhibit "Christmas Around the World" at 7:30 p.m. Nov. 27, 28, 29 - Down Home Country Christmas Weekend Dec. 1 , 313 4, & 8 - Bus Tours hosted after 2:00 p.m. 9 - 10 - Articles from the collection on loan for display at Maple Manor 14 - Potluck and Christmas Party for our membership 17 - Museum Board meeting at home of the curator 23 - TACAC meeting (evening) Dec. 24,252 2613 31 and Jan. 1 - Museum closed Dec. 21, 222 231) 2712 2813 292 30 and Jan. 3 - Part time staffing or volunteers required. 3. Committee Reports Regular monthly meetings of the following committees were attended by staff and an update on each is included: DHCC Committee: All plans are set for the weekend festivities. The curator, as chair of the DHCC Committee, will be MC for the Tree lighting ceremonies on the Friday evening. DHCC flyers are included listing all the weekend activities. The museum is still in need of volunteers to assist with security during the weekend and ticket selling - especially on the Saturday evening. 63 Culture Commission: Neither the Curator or the Assistant were able to attend the November meeting due to museum preparations for the DHCC weekend and school programming demands. Tourism Committee: The Tourism meeting for the month of November was cancelled due to the lack of a quorum. 4. Fundraising Update This year's TV Auction once again brought in over $10,000 due to the generousity of business, individual supporters, and volunteers and the efforts of Rogers Community Television. After expenses we should net close to $8000. As well, our Penny Sale for Door Decorations raised over $500 during the past weekend in the Town Centre Mail with the potential to raise twice as much during the DHCC weekend. Ticket sales on the Anniversary quilt are also continuing until Dec. 21 st. 5. Brochure / photos Finally after several years of waiting, a professional photographer has taken a series of photos of Annandale House, both interior and exterior. These will be used in both the new brochure and a series of postcards planned for 1999. 6. Report on the National Historic Sites Alliance Workshop Due to ill health, the Curator only attended the one day. Over 50 of the 230 Ontario sites were represented. The workshop consisted of a review of the designation process and the Cost Share Program status. Day 2 was to review possible promotional and marketing opportunities. It is hoped that the material will be forwarded in order that we can participate. 7. Christmas staffing Since the Curator and the Assistant have worked numerous overtime hours and are still owed holiday time, it is imperative that alternative staffing be provided during the Christmas holiday starting December 21 st through to January 3rd, minus the scheduled closed holidays. 64 DRAFT THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER A BY-LAW to execute an Agreement between the Corporation of the Town of Tillsonburg and the Tillsonburg & District Real Estate Board for real estate services including the sale of town owned lands, appraisals, and other services. WHEREAS it is expedient for the Council of the Corporation of the Town of Tillsonburg to enter into an Agreement with the Tillsonburg & District Real Estate Board for real estate services, including the sale of town owned lands, appraisals, and other services. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Agreement with the Tillsonburg & District Real Estate Board for real estate services, including the sale of town owned lands, appraisals, and other services, be approved. i 2. THAT the Clerk -Administrator and Mayor be authorized to sign the Agreement attached as Schedule "A" hereto. 3. THAT Schedule "A" be part of this By -Law. I READ a first, second and third time, passed, signed, sealed and numbered , This day of '1998. Mayor Clerk -Administrator THIS AGREEMENT is made the day of 21998. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG Hereinafter referred to as the CORPORATION. - AND — THE TILLSONBURG & DISTRICT REAL ESTATE BOARD, Hereinafter referred to as the BOARD. I THE PARTIES HERETO AGREE AS FOLLOWS: I. THE CORPORATION agrees to: a) submit to the BOARD, a list of all available properties, with full details, on an on- going basis with the information updated frequently; b) pay a commission as set out on Appendix "A" hereto, on completion of any sale of lands, where the purchaser was introduced to and registered with the Economic Development Officer prior to the involvement of the Corporation in such transaction. c) Pay an appraisal fee at the rates generally prevailing at the time. d) Pay a fee for professional services, undertaken at the request of Council, upon submission of an invoice. 2. The BOARD agrees to: a) receive information from the Corporation on all available properties for sale and distribute the information to the Board's members. b) provide the Corporation with information on all industriaL'commercial properties listed through the Board's Multiple Listing Service system, such information being updated on an ongoing basis. The CORPORATION shall require any REAL ESTATE AGENT who is a registered member of the BOARD to: a) register his client with the Economic Development Officer by: i) providing a letter of intent from such client, or, ii) by introducing such client personally to the Economic Development Officer. b) co-operate fully with the Economic Development Officer, and keep him fully informed of all contacts, presentations and negotiations with any and all prospective purchasers; c) re -register his client if the sale has not been completed within one year from the date of the original registration; d) acknowledge that the Council of the Corporation must approve the client as to land use and type of industry, if an industrial client. ' o6 4. GENERAL CONDITIONS: a) The dates whereby offers are open for acceptance and the closing dates are generally established by the Economic Development Officer to facilitate a thorough review by the Development/Culture Committee and/or Council. It shall be the general policy to make an Offer to Purchase (or Offer to Sell) open for acceptance until forty-eight (48) hours (two days) following the Council meeting where the offer is presented. b) Agreements of Purchase and Sale shall be prepared by the Corporation's Solicitor, upon receipt of a letter of instruction from the Economic Development Officer. When an offer is received through the office of a real estate agent the standard form of the Ontario Real Estate Association may be used; provided, however, that such an offer includes the Corporation's usual terms and conditions; C) It is understood that the Corporation is a municipal Corporation and all conveyances must be approved by by-law. Five (5) original copies of an Agreement of Purchase and Sale shall be prepared. Upon execution, the first original copy will remain with the Clerk's office for attachment to the original by- law; the second copy will be forwarded to the purchaser, the third copy will be forwarded to the Corporation's solicitor; the fourth copy to the purchaser's solicitor; and, the fifth copy will be held on file in the Economic Development Department; d) Selling Price of Corporation Owned Land j The selling price of Corporation owned land is subject to approval by Council. The price may vary from time to time, location to location, to reflect Council i policy; increased costs such as services, grading and excavation, legal and selling ` costs. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND DELIVERED IN THE PRESENCE OF: THE CORPORATION OF THE TOWN OF TILLSONBURG MAYOR CLERK -ADMINISTRATOR THE TILLSONBURG & DISTRICT REAL ESTATE BOARD PRESIDENT 6/ ,� 1 APPENDIX "A" FEE SCHEDULE a) Land Sales: To Agent i) Transactions up to $100,000 5% ii) Transactions up to $500,000 3% iii) Over 5500, 000 2% b) Referral Fee: If, in the opinion of the DevelopmentiCulture Committee and the Economic Development Officer, a purchaser has been referred to the Corporation by a realtor who prefers that the Corporation work with the client, this client shall be registered by the Economic Development Officer. In the event of a sale, the Corporation will pay the referral agent a one per cent (M) Referral Fee. 68 1 MEMO To: Development/Culture Committee From: Fran Bell, Economic Development Officer Date: December 1, 1998 RE: Celebration of Excellence Evening — Award Name and Criteria 1. The following criteria are suggested as a basis for discussion for the award: An award given to the business or industry which, in the opinion of Council, has achieved the greatest success in one or more of the following areas: • brought recognition to the community through accomplishments in operational or product programs • contributed to the overall well being of the community • exhibited growth by the development of new facilities, hiring of new employees or the introduction of a new product 2. The following are suggestions for the name of the award: Award of Excellence First Recognition Mayor's Award Municipal Award of Excellence Recognition of Achievement Award Award of Merit STAR Award Ri�spec submitted, lI Fran Bell 19 NOVEMBER S, 1998 , TO THE MAYOR AND COUNCILLORS FOR THE TOWN OF TI LLSCNSPf G f -°&TA R IO RE: 17 POTTERS ROAD, TI LLS GNB URG OWNED BY MR. JOHN DOUGLAS F 14_ t_../ WE THE NEIGHBOURS OF THE ABOVE MENTIONED PROPS TOWN OF TI LLSONBURG, TO TAKE IMMI DATE ACTION WITH REGARDS TO THE FOLLOWING THERE IS NO RESPECT FOR OTHERS AND THE NOISE BY—LAWs MR, DOUGLAS YELLS OUT ANYTIME OF THE NIGHT WITH OBSCENE WORDS IN A LOUD AND FOWL MANNER, POLICE REPORTS WILL SHOW OF AT LEAST TWICE WHEN THIS HAS OCCURRED, NAMELY 2:30 AND S A o M, MR, DOUGLAS HAS THROWEN STONES AND ROCKS AT NEIGHBOURS HOMES WHILE THE DOUGLAS CHILDREN HAVE THROWN STONES AT NEIGHBOURS HOMES AND THEIR VEH I CLES MRs DOUGLAS HAS HAMMERED NAILS IN THE WALL LATE IN THE EVENING AND EARLY IN THE MO RING HOURS AS WELL AS POUNDED THE PAVEMENT WITH A STICK THE DOUGLAS DOG '"LADY'' A PIT BULL IS TI EL UP SOME OF THE TIME AND REMAINS LOOSE AT OTHER TI N1ES , ON NORE THAN ONE OCCASS I GN OR SEVERAL TI NES AS A MATTER OF FACT HAS RUN UP TO PEOPLE WALKING ON THE SIDEWALK AND HAS SCAPRED THEM* THE DOC HAS ALSO ATTACKED CTHER DOGS WHICH ARE ON A LEASH WITH THE OWNER WALKING THE DOG@ THE rOG BARKS NIGHT AND DAY THUS KE PP I NG THE NEIGHBOURS AWAKE LATE I NTC THE MORNING HOURS THE YARD IS A COMPLETE MESS WITH GARBAGE ALL OVE P THERE IS A YELLOW VEHICLE WHICH HAS BEEN PARKED IN THE SIDE YARD FOP OVE P A YEAR ALONG WITH A SNOWMOBILE THAT HAS BEEN THERE ALL SUMMER WE THE NEI CHBOURS WOULD LIKE ACTION ON THE PART OF THE CORPORATION OF THE TOWN OF TI LLSONBURG, IMMEDIATE L lI r--;, : -A) . ae 7.2 r�L': ov �oJ December 12, 1998 The Mayor & Council Members Town of Tillsonburg 200 Broadway, 2nd Floor TILLSONBURG ON N4G 5A7 Ladies & Gentlemen of Council: We the residents of Allen Street located north of Carolina Street with properties bordering on the lot where Tim Hortons has designs on building a 24 Hour Drive—Thru operation, are deeply disturbed with the rumours flying around. We know that Mr. Kirby Heckford has purchased the lot from E. & E. McLaughlin and has mentioned to one of us that the shovel for a Tim Hortons 24 Hour Drive—Thru will be turned in April of 1999. We are alarmed at this possibility becoming a reality and object strongly to approval being given. If it were to be approved the following would happen: — Flood lights would be put up. — Commercial air conditioners would be on the building. — Car radios would be playing. There would be the thump, thump, thump echoing throughout the area. — We would have to contend with fumes, seagulls and crows. — Our property values would drop by $20,000 to $25,000 overnight. — Our sleep would be disturbed for the rest of our lives. — Thousands of cars each week would be stopping. — Tires would be screeching and people hollering at all hours of the night. — Garbage would be blowing around. — No fence, berm, or any number of trees would stop the noise. — Bedrooms all face Broadway Street Of the nine homes in close proximity to the proposed site, four families have young children, three couples are retired and getting older daily, two couples without children at home and one resident works shift—work. We are not opposed to development on the property. However, we are opposed to a twenty—four hour business. We as a group recommend that Tim Hortons be placed on the northeast quadrant of the CNR tracks. There are no homes anywhere near that property. There is also room on Broadway Street North at the Golf Driving Range where there is excellent visibility for motorists to see such a business. We all take pride in our properties and pay high taxes. We are requesting that the Council give favourable consideration to our plight and that we be notified as to the date when the Council will be looking at the Site Approval Plan in order that we may attend the meeting. Thanking you for your attention to this matter, Andrew Brndjar on behalf of the residents listed below. Dwayrib & Cindy(jClaringbL6ld,, 101 Allen Street 842-5345 Doug'& Rdse Cup es, 10 Allen Street 842-8904 Martin,& Trudy Geen en, 105 Allen Street 842-7626 f-;- - Wes & No ma Sendell,~ 107 Allen Street 688-3244 Jack Susan Davies, 109 Allen Street 688-3762 A drew & Loetta rndjar, 111 Allen Street 842— 292 e ly Horvath, 117 Allen Street 688-3604 Bo & Helen Fairall, 119 Allen Street 688-1025 V Terr & Teres'a Ward, 121/ Allen Street 842-9239 74 NOV-27-38 Hi 10:46 AM YIN0611: 6 V CORPORATION OF THE TOWN OF TILLSONBURG pk.' PUBLIC SERVICES 13UILDING - 842-2211 WOAKS - 842-5951 CEMETERY - 842-3522 CORPORATION OF THE TOWN OF TILLSONBURG CONTRACT # 98-12--01 RECYCLING HANDLING, COLLECTION AND DELIVERY' CALL FOR TENDERS P. 2 20 Spruce Street Tillsonburg, Ontario N4G 05 (519) 842-8775 - Fax Tenders sealed in envelopes provided, which shall be clearly marked as to contents, will be received by the Clerk Administrator, Town of Tillsonburg, 200 Broadway, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, until 1:30 p.m. (13:30 local time) on Tuesday, December 1, 1998. On the same day, commencing at 2:00 p.m. (14:00 local time) the tenders will be opened and read publicly, by the above, in the Council Chambers at the above address. Tenders are subject to a formal contract being prepared and executed. The Council reserves the right to reject any or all tenders and the lowest or any tenders will not necessarily be accepted. Contract and tenders forms may be obtained from the Director of Public Services, 20 Spruce Street, Tillsonburg, Ontario, N4G 4Y5,, (519) 842-5951, on deposit of $40.00 which is non --refundable. M. C. Cowan, A.M.C.T. Director of Public Services Town of Tillsonburg 3" x 5" Notice One time only: Monday, November lb Tillsonburg Independent News Woodstock Sentinel Review Council of 19" 0 a o 31 19 RCO t ��,� Winner -00 7 4-910 MinsM'-s TOWN OF TILLSONBURG RECYCLING HANDLING, COLLECTION AND DELIVERY TENDER NO. 98-12-01 DECEMBER 11 1998 CONTRACTOR 1999 2000 2001 TOTALS ANTONISSEN TRUCKING BARONS RIVER TRADING CO. j i CANADIAN WASTE L y , c: ' % y 3 J %`/ L 3 - Z 5"'cld j''' �© j SER VICES INC. MCO HANDLING / INC. NORFOLK DISPOSAL �`�� '� 6 % y � �, I U � Z f ��' 6? SERVICES LTD. PREFERRED WASTE 13 /c,! o l 3 Y Y 3 / 3 f s 91 COLLECTION / AND RECYCLING �� 76 Summary Education Mowat Block, 13th Floor 900 Bay St., Improvement Toronto, ON WA 11_2 Commission (416) 325-1073 1-800-344-6582 A Report on the Role of School Councils When children go to school, they may not be aware that their daily experiences are the result of a complex partnership of the school board, the provincial government, their immediate school community and their parents. All these groups have a voice in the education of ele- mentary and high school students. A school council is an important organization for parents and others in the community. It's a good way for them to become involved in their school. The Education Improvement Commission has researched, consulted and written about school councils. We have just released a 44 -page document entitled A Report on the Role of School Councils. In preparing this report, we reviewed the way school councils already work in Ontario and in other places. In May, we issued a discus- sion paper The Future Role of School Councils containing six questions designed to focus our conversations with the public. Subsequently, the Commissioners convened 101 meetings around the province. At the Education Improvement Commission, we enthusiastically endorse the involvement of parents in their children's education and pro- pose a meaningful role for school councils. We believe that the fundamental pur- pose of school councils is to improve student learning, and we recommend three "vehicles" that will allow school councils to do this. • School councils should play a strong role in fostering participation by parents and part- nerships with community groups. To be effective, parents need key information and opportunities for involvement, and this enti- tlement should be set out in a bill of parents' rights. • School councils should be involved in plans to improve their schools. The Commission recommends that principals develop school improvement plans every year. School coun- cils must be an integral part of this process. http://eic.edu.gov.on.ca School councils should have the opportunity to influence decisions made by principals, school boards, and the Ministry of Education and Training. We think school councils must be consulted on key issues, but they need not respond if they choose not to. They deserve to learn what happened to their advice. Our other recommendations Include the following proposals: We make recommendations to ensure that school councils accurately represent their com- munities. We make suggestions to improve the ability of school councils to communicate with their schools and their neighbourhoods. To resolve conflict and guide them in their work, a code of conduct would be helpful. School council members, and the principals, superintendents, and directors of education with whom they work, all need training. We make recommendations to strengthen accountability for successful school councils. For example, we urge that school councils be involved in the selection of principals and in the evaluation of principals, school board superin- tendents and directors. We suggest that the Ministry of Education and Training monitor the effectiveness of school councils. We recommend that parents who are teachers and other employees of school boards be per- mitted to serve on school councils, except at the school where they work. Teachers and other http://eic.edu.gov.on.ca Education Mowat Block, 13th Floor 900 Bay St., Improvement Toronto, ON WA 1L2 Commission (416) 325-1073 1-800-344-6582 staff already have representatives at the schools where they work. As parents, they are entitled to be involved in other school councils. We propose a restructured Ontario Parent Council that will represent school councils at the provincial level. No reports, recommendations or policy from Queen's Park, however, can replace a common will to make school councils succeed. We fer- vently hope this will happen. In the end, it is parents, school council mem- bers, principals, school staff, board administra- tors, and trustees, working in a collaborative way, who will make school councils work. Our report provides a firm foundation for this coop- eration. The Education Improvement Commission is an arm's length agency of the Ontario government. Its mandate is to oversee the transition to a new sys- tem of education governance. The EIC was estab- lished in April 1997. A Report on the Role of School Councils is the Commission's third report in its series The Road Ahead. This report consists of recommendations to the government. It does not replace the Ministry of Education and Training's current policy setting out the mandate of school councils. The full report, this summary and other documents may be found on the EIC's Web site. /8 — November 1998 F`LE _ 10 November 25, 1998 Mayor Cam McKnight and Members of Council Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G 5A7 Your Worship and Members of Council: At the B.I.A. Board of Management meeting held November 5, 1998, the following resolution was adopted: Moved by Eugene Heath Seconded by Donna Rosenthal AND RESOLVED THAT "the B.I.A. Board of Management contribute $ 2,000 towards expenses incurred by the Town in the Norfolk Mall situation." "Carried" As you are aware the Board incurred other unforeseen legal expenses, which were in excess of $ 3,500, representing a substantial portion (approximately 100-0) of the B.I.A.'s total levy. Nevertheless, in the spirit of cooperation, the B.I.A. hereby honours their commitment and a cheque in the amount of $ 2,000 is enclosed herewith. The B.I.A. is confident that appropriate planning will ensure that the need to seek legal advice will not again be essential. Your courageous endeavours, assistance and support in maintaining and promoting a strong downtown Tillsonburg, is greatfully recognized. Thank you! Yours truly, The Tillsonburg Business Area Improvement Board per Michael Graves B.I.A. Coordinator y Minister of the Environment Ministre de I'Environnement Ottawa, Canada K1A OH3 N o v 1 3 1998 Mr. David C. Morris Clerk -Administrator The Corporation of the Town of Tillsonburg 200 Broadway 2nd Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: I am writing to inform the Corporation of the Town of Tillsonburg that, on October 23, 1 announced that the federal government will introduce a regulation requiring low-sulphur gasoline in Canada. Enclosed is a copy of the news release and backgrounder that outline the details of this announcement. The proposed Sulphur in Gasoline Regulations and the accompanying Regulatory Impact Analysis Statement will be sent to you when they are published in the Canada Gazette. There will be a 60 -day period for parties to provide comments, and I would be pleased to hear your views. Scientific evidence clearly supports this regulatory proposal. Low-sulphur gasoline will reduce emissions of a broad range of pollutants from vehicles. An independent scientific process has concluded that this measure will result in a significant reduction in air pollution and accompanying benefits to the health of Canadians. The federal government is committed to providing Canadians with clean air, so that they can enjoy healthier lives. This measure delivers on that A commitment. I appreciate the interest that the Corporation of the Town of Tillsonburg has shown in this matter. Yours sincerely, Christine S. Stewart Enclosure - 80 N Canada �NADIEl1�� Environment Canaria News Release FOR IMMEDIATE RELEASE LOW SULPHUR GASOLINE WILL IMPROVE HEALTH OF CANADIANS Toronto—,Cfctober 23, 1998 — Environment Minister Christine Stewart and Health Minister Allan Rock today announced the government will introduce regulations to significantly lower the allowable level of sulphur in gasoline sold in Canada. The proposed regulations represent a key element of the Government's clean air agenda, which will improve the health of Canadians. The proposed regulations would reduce the sulphur content in gasoline -to an average level of 30 parts per million (ppm) with a maximum of 80 ppm. This is a 90% reduction from average levels today. To reduce the impact on industry, the requirement would be phased in. In 2002, the level would be lowered to an average of 150 ppm, with a maximum of 200 ppm. The 30 ppm level would come into effect in 2005. "Canadians, especially the young and the elderly, are suffering from bad air in our cities and need this regulation," said Minister Stewart. The science supporting this regulatory proposal is clear and the result of an extensive two year arm's length process. In 1995, the Canadian Council of Ministers of the Environment endorsed a report from a federal -provincial Task Force on Cleaner Vehicles and Fuels which called for a reduction in sulphur in gasoline. Since then, independent expert scientific panels have reported on the matter, and a federal provincial working group has presented options for sulphur reductions to Minister Stewart. "Our process has been thorough, open and inclusive. We have engaged health and environmental organizations, the provinces, industry and other stakeholders. This has led to a national consensus on the need to lower the sulphur content in gasoline." Decreasing the level of sulphur in gasoline would cut the emissions of air pollutants, and reduce health impacts, including premature deaths. A federal -provincial work group estimates that over 20 years, low sulphur gasoline would prevent 2,100 C-,owemnnent G uu ememwf d canaria w cauda a • .../2 Canada -2 - premature deaths, 93,000 incidences of bronchitis in children, five million other health- related incidents such as asthma attacks, and 11 million acute respiratory symptoms such as severe coughs and new cases of pneumonia and croup. Health Minister Allan Rock said:" Today the government of Canada is taking a positive step forward, based on sound scientific advice, to protect Canadians' health and their environment." Sulphur occurs naturally in petroleum products, and causes increased emissions of sulphur dioxide and sulphate particles, both of which contribute to air pollution. Sulphur also decreases the efficiency of emission control systems in vehicles, resulting in higher emissions' of other pollutants such as carbon monoxide, oxides of nitrogen and volatile organic compounds. Sulphur levels in gasoline now average 360 ppm in Canada, among the highest in the world. Levels in Ontario averaged 530 ppm in 1997, but levels in other regions of Canada averaged between 260 and 290 ppm. The proposed regulations would bring Canadian gasoline sulphur levels in line with those in California, Japan and the European Union, the major supplier of gasoline imports to Canada. National regulatory measures are being considered in the United States, but a final decision is not expected until 2000. The new requirements for sulphur in gasoline would be phased -in in two stages. This will help the refining industry adjust to the new requirements, and would provide independent distributors of gasoline with access to competitive sources of supply. It is expected that the introduction of low sulphur gasoline would result in a 1 cent per litre increase at the pumps, or about $20 a year per car for the average motorist. Regulations on low-sulphur diesel fuel came into effect for on -road vehicles on January 1, 1998. "The Government of Canada is committed to providing Canadians with clean air, so they can enjoy healthier lives. This measure delivers on that commitment," said Minister Stewart. -30- For further information, please contact: Michael Barluk Ross White Office of the Minister Environment Canada Environment Canada (819) 953-1120 (819) 997-1441 - ., 82 f BACKGROUNDER_ LOW SULPHUR GASOLINE General What is sulphur and why is it in gasoline? • Sulphur, a non-metallic element, is widely found in nature. It occurs naturally in crude oil. Consequently, it is found in products made from oil, such as gasoline. What is low sulphur gasoline and what are the current levels of sulphur in gasoline? • Low sulphur gasoline is gasoline that contains sulphur at an average concentration of less than 30 parts per million (ppm) by weight. Under the proposed regulation, this will be the new level of sulphur in gasoline in Canada effective January 1, 2005. • Current levels in Canada average about 360 ppm, among the highest in the industrialized world. At 530 ppm, Ontario has the highest average level in Canada. • A 1996 international survey found the following levels of sulphur in gasoline: • France: 430 ppm • Latin America: 600ppm • United States: 310 ppm • Britain: 340 ppm • Europe (excluding Britain), Asia (excluding Japan) and Australia: 160 to 230 ppm What happens when gasoline containing sulphur is burned in car engines? • Most of the sulphur in gasoline burned in a car's engine comes out of the exhaust pipe as sulphur dioxide and very fine sulphate particles. Both contribute to air pollution. Some of the sulphur remains on the pollution - reducing catalytic converter, reducing its efficiency. Consequently cars using high sulphur gasoline emit more pollutants (nitrogen oxides, hydrocarbons and carbon monoxide) than they otherwise would. 83 Federal Action Why should sulphur levels in gasoline be reduced ? • Cars that use low sulphur gasoline pollute less. Low sulphur gasoline will improve air quality and reduce health risks for Canadians. • Car manufacturers see high sulphur levels as an impediment to the introduction of low emission vehicules and the next generation of fuel efficient engines. These new engines will help reduce the pollutants that contribute to clim6te change. Why not ban sulphur in gasoline completely? • Sulphur occurs naturally in petroleum and consequently in gasoline. It is technically difficult and very costly to remove all the sulphur from gasoline. An average of 30 ppm will result in a reduction of more than 90% of the sulphur content in Canadian gasoline. What is the government doing about sulphur in diesel? • Regulations requiring low sulphur diesel came into effect on January 1, 1998. The regulations will help achieve significant reductions of emissions from heavy-duty trucks and buses. Emissions of fine particulates from on -road diesel vehicles will be reduced by 23% and emissions of sulphur dioxide by more than 30%. What else is the federal government doing about air pollution? • The federal government recently approved new vehicle emission standards, which are among the most stringent in the world. It has also introduced regulations which require the use of low sulphur on -road diesel and low benzene gasoline. The federal government also recently published its Phase 2 Federal Smog Management Plan, which outlines many initiatives to reduce emissions of pollutants which cause smog. The reduction of sulphur in gasoline is a component of that plan. The federal government is also working with the provinces and territories to develop Canada -wide Standards for Ozone and Fine Particulate Matter. Health Benefits What health benefits can be expected from reducing the sulphur level in gasoline? • Independent expert panels on vehicle emissions, atmospheric science and the effect of ambient air on health studied sulphur in gasoline over a two-year period. Their findings were analysed by a joint federal -provincial Government Working Group (GWG) tasked with making recommendations to the Minister of the Environment. The GWG concluded that sulphur reductions were required. The GWG's report, issued in July 1998, estimates that the reduction of sulphur in gasoline to 30 ppm would prevent, over a twenty year period: 2,100 premature deaths, • 93,000 incidences of bronchitis in children, • five million other health related incidents such as asthma attacks, • 11 million acute respiratory symptoms, such as severe coughs and new cases of pneumonia and croup. Implications for consumers, refiners and independent retailers How much more will consumers have to pay for low sulphur gasoline? • The consumer price of gasoline depends on market conditions and fluctuates constantly. When California introduced low sulphur gasoline in 1996, the average price increased by 1.1 cent per litre. For the average driver, a one cent per litre increase would amount to approximately $20 per year per car. What will the impact of low sulphur gasoline be on refiners? • Refiners estimate that producing low sulphur gasoline in Canada (30 ppm) would require an investment in equipment of $1.8 billion and annual expenditures of $119 million to purchase supplies and operate the equipment. Based on the volume of gasoline sold over the next 20 years, these costs would amount to less than one cent per litre or approximately $20 per year per car, for the average motorist. Is technology available that refiners can use to reduce sulphur in gasoline? • Well proven technology to remove sulphur from petroleum products has been in use for several decades. • There are new technologies currently being tested that have the potential to reduce costs for the reduction of sulphur in gasoline by about two-thirds. By the time these regulations would come into effect companies will be able to assess these technological options. Will refineries close because of the sulphur reduction requirements? A report on competitiveness commissioned as part of the independent panel process estimates the economic viability of three or four refineries in Canada may be threatened as a result of the requirement for low sulphur gasoline. The oil companies will make their own decisions taking into consideration many different factors. Why is low sulphur gasoline not being required before 2002? • Refiners have indicated that they require 3 years to design and build the equipment required to remove sulphur from gasoline. Therefore, early 2002 is the earliest time at which low sulphur gasoline could be made widely available in Canada. How will this measure affect independent gasoline retailers? • The major concern of independent gasoline retailers is access to alternative supplies of gasoline. Europe provides 84% of the gasoline imported into Eastern Canada, and the proposed regulations are consistent with standards that come into effect in Europe in 2000 and 2005. The fact that Europe is the largest overall source of Canadian gasoline imports has been taken into consideration in setting the level and timing specified in the proposed regulations. • Synchronizing Canada's move to low sulphur gasoline with that of Europe would provide independent marketers with a wider range of supply choices, and enable them to keep their prices in line with those of the major oil companies thus ensuring that they can compete more effectively. Practices of other countries What are other jurisdictions doing? Low sulphur gasoline is already in use in Japan. Low sulphur gasoline will be required in all 15 countries in the European Union by 2000 (maximum 150 ppm). By 2005, further reductions will be required in the European Union (maximum 50 ppm), to levels equivalent to those proposed in Canada. The United States is studying the issue and plans to reach a decision in early 2000. The state of California already requires low sulphur gasoline. British Columbia approved a regulation in 1997 setting a level of 150 ppm for the lower mainland effective in 1999, and 200 ppm for the rest of the province effective 2000. _. 86 Why doesn't Canada set the same level that the United States does? • The science is clear. The reduction of sulphur to 30 ppm is justified to improve air quality and the health of Canadians. The process to develop an appropriate level of sulphur in Canadian gasoline has unfolded over four years, and action is justified now. • The state of California is already at 30 ppm, and the U.S. Eastern seaboard will,have an effective limit of 150 ppm in the year 2000. • The United States is still developing its national regulation. A final decision on the level and the implementation time is not expected before 2000. • Europe provides 84% of the gasoline impoited into Eastern Canada. This regulation brings Canada in line with European requirements for sulphur in gasoline. This will mean that importers into eastern Canada will continue to have access to supplies from this source. Why not match the European Union standard of 50 ppm maximum? • The Canadian sulphur requirement for an annual average of less than 30 ppm with a maximum level of 80 ppm is approximately equivalent to the European per litre maximum of 50 ppm, which comes into effect 2005. The Canadian requirement provides more flexibility to gasoline producers and importers, allowing them to reduce their costs, while ensuring the same environmental performance. Views of others on sulphur reduction What do others think is the best course to follow? • The Ontario Medical Association and the Canadian Medical Association support reducing sulphur to 30 ppm. • The Federation of Canadian Municipalities recommends "dramatically lower„ levels. The City of Toronto, the Montreal Urban Community and a large number of Ontario cities and towns endorse 30 ppm. • Vehicle manufacturers support the 30 ppm level since the low emission vehicles are designed for low sulphur gasoline. • Gasoline refiners, marketers and independent distributors favour waiting for a decision by the United States on an appropriate level and then matching the American requirements. • LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES November 4, 1998 The Full Authority met in the Authority Boardroom at 7:30 pm: All tx►enilie`rs were-gesent e�:cept C. VanPaassen and J.Wells. Staff present were J. Oliver, --P: -Bravener-, - and_ . RoEer .son. Chairman L. Chanda called the meeting to order and welcomed everyone to the meeting. He called for and received no disclosures of interest. Mr. Chanda reviewed the events/meetings scheduled on the November calender. The C.O. Policy meeting has changed from November 9th to November 16th. A meeting of the Resource Management is scheduled for November 24th. The meeting will be a tour starting at the office at 9:30am. The tour will consist of a visit to three sites. (1) -Watson Dam property owner -Court (2) -Rock's Mill (3) -Hepburn Tract. J. Oliver requested that if members are interested in joining the tour they contact the office as soon as possible re; van size and available seating. S. Hazen requested an agenda and directions so she could possibly join part of the tour. This will be made available. J. Oliver told the members there is still time to register and attend the Carolinian Canada Forum which is being held November 6 and 7,1998. The chairman reported that Mr. Oliver had just received a faxed copy of correspondence from J. Steiner; son -in -lav of deceased board member Joe Csubak. Mr. Steiner thanked J. Oliver for giving the eulogy at the funeral service. He is requesting that the Authority consider dedicating the Look Out Point project which is the property owned by the Cannonball Club and the Township Dellis in memory of J. Csubak. Mr. Csubak had been inspirational in arranging for the agreement to be made to allow for the clearance of trees and an area where the public may stop and view the marshes and bay area. It vas a favourite spot of J. Csubak's. Members agreed that it would be a suitable tribute to a man who was truly a conservationist and will make the request to the property owners. Motion- A-48 moved by D. VanLondersele, and seconded by Peter Black and carried that the Waterfowl Viewing site on the Lakefront Road at approximately lot 8 Con B in the Township of Delhi (Charlotteville) be designated as the " Joseph W. Csubak Memorial Viewing Station" and an appropriate plaque be erected on this site. All of the above is subject to the approval of the land owners namely The Township of Delhi and The Cannonball Club. Motion- A-49 moved by Jack Lester, seconded by Roger Orth and carried that the minutes of the previous meeting of the Full Authority held October 7, 1998 be adopted as circulated. Business Arising: J. Robertson presented a request to continue participation in 1999 with the partnership "Conservation Lands of Ontario." She noted the alliance has had a successful year and by working co-operatively oil one brand/product, the five participating Conservation Authorities have been able to accomplish things othenvise unaffordable and with past staffing levels unachievable. J. Robertson reviewed some of the 1998 Conservation Lands of Ontario accomplishments and reported that there is a real sharing philosophy amongst the group. Everyone is presently starting to formulate their 1999 budgets and a commitment is required. Members offered their comments and noted we need to put some type of mechanism in place to measure results. The Conservation Lands staff are presently working closely with Long Point Region Conservation Authority staff to develop programs that Long Point Region Conservation Authority want to showcase in 1999. Senior staff will be reviewing and discussing the programs that have been identified. 88 FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Lary Chanda, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 1 Motion A-50 moved by B. Abele, seconded by S. Hazen and carried that the Authority continue as a full partner in the Conversation Lands Alliance for 1999, and that the 1999 membership fee of $15,000 be included in the preliminary budget for next year. Review of Committee Minutes: Motion RM -28 regarding the cattle access to Deer Creek was further reviewed. Staff provided answers to questions as to location, past fencing, property line, the feasibility to use a cattle water pump etc. The General Manager reported on Motion RM -31 regarding the agreement with Wildlife Habitat Canada regarding the Big Marsh Drain Water Control Project. He noted that he has since been corrected by D. Reid, Norfolk Lands Stewardship Council that the funding will be made payable to the Norfolk Land Stewardship instead of Long Point Region Conservation Authority as noted in the motion. He is requesting an exception be noted in approval of the minutes. S. Hazen requested an explanation for the $86,000 increase in the 1998 budget as presented at the Hurd quarter budget review. Pam Bravener noted that the increase was mainly due to the additional $47,000 approved motions during the year and field operations such as the forestry operation budget plus the conservation area operations were up plus motor pool which was due to further equipment purchases. It was further noted the Backus Conservation Area shower house expenditure was not included in the review. It is still unknown what expenditures will be incurred in 1998 on this Third Century project. Motion A-51- moved by S. Lamb, seconded by G. Sytsma and carried that the Authority accept the recommendations made and approve the action taken as recorded in the minutes of the following meetings: Resources Management Committee- Oct. 15/98, except that for Motion RM -31, funds may be payable directly to Norfolk Land Stewardship Council; Finance and Personnel Committee-Oct.28/98. Correspondence: The Ruffed Grouse Society of Canada- -J. Abbey malting reference to J. Clark's letter to the editor and forest management issues. Mr. Oliver was asked if members will be contacted on an individual basis from Mr. Puttocic, the answer was no. It ,was agreed that when the draft proposed for the agreement forest plan is ready that the Full Authority will be asked to review the documents and meet with Mr. Puttock. New Business: Staff requested the 1999 Annual Meeting date be set. Motion A-52- moved by G. Sytsma, seconded by J. Petrie and carried that the 1999 Annual Meeting be held on February 26`h, 1999. Peter Black, J. Oliver, L.Chanda and P. Bravener reported on the recent Conservation Ontario Latornell Conference that they attended. Mr. Black's report made three recommendations for senior staff consideration. They will be reviewed. �. A Larry Chanda Pam Bravener Chairman Supervisor of Finance Administration 89 FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Sharon Hazen, Sam Lamb, Jack Lester, 2 Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells II/Z6/90 88:ZZ:37 EST; ASSOCIATION OF?—> NOV-25-98 WED 06:13 PM AMO CLERK—Tillsonhurg T Page 882 FAX NO. 4169716191 mist of Solicitor General and Correctional Services has asked AMO to circulate this The M ry d' t d io their office. information on their behalf. Any questions should be free e Ministry of the Solicitor General and correctional Services Office of the Minister Minlstbre du SolilClteur 9fin6ral 8t des Services correcdonnels Bureau du rni istre 25 Grosvenor St 25 rue Grosvenor 11 th Floor 11.6tage Toronto ON M7A tY6 Toronto ON M7A 1Y6 Telephone (418) 326-5075 T6I6phone (418) 326.5075 Facsimile (416) 326-5085 T6li4copieur (416) 327-5085 November 25, 1999 To: Heads of Council As Solicitor General and Minister of Correctional Services, I am pleased to inform othe ll aa' of police of under the Community Policing Prartnerships (CPP) program November 24, 199$_ Attached is a list of the allocations to individual police services under the program. P. 01 This progrmn, the first of its kind and scope in Canadian history, represents the Mike Harris government's conunitrncnt to protecting our communities by helping municipalities hire a total of 1,000 new police officers. The program gwerated. almost 1,500 requests from police services across the province for 1,000 new front line officers. All applications were reviewed carefully and the allocation of police officers was determined to ensure representation from communities across the province, taking into account the size of each service. Forty new officer positions have not yet been assigned to individual municipalities and these will be set aside to assist rural acid northern municipalities, many of whom are paying directly for policing for the very first time. The Ministry will work with these municipalities to determine the final allocations. no Ministry will be forwarding the appropriate documents to participating municipalities and the Ontario Police College: will contact these municipalities regarding training arrangements for the new police recruits. Should you have any questions or concerns about the program, please contact Frances McKeaguc, Manager, program Development Suction, Policing Services Division, at (416) 314-3079. 'The interest expressed by municipalities in this program indicates their commitment to creating safer communities. I look forward to the joint partnership between the province and municipalities over the next five years in helping to increase police visibility and presence in Mwnunitics across Ontario. Sincerely, co� Robert W. Runeiman, MPp Leeds -Grenville Solicitor General and Minister of Correctional Services - 90 Attachment 11/26/98 00:24:89 EST; ASSOCIATION OF?-> NOV-25-98 WED 06:14 PM AMO 2 Meaford Thombury Police Service Niagara Regional Police Service North Say Police Force North Fmntenac OPP North Perth OPP Contracted to the Town of Ottawa-carieton Keglonai rru Owen Sound Police Service Oxford Community Police SWI Palmerston Police Service Peal Regional Police Service Pembroke Police Service Perth Police Service Peterborough Community Police Service Port Hope Police Service Prescott Police Service Quinte West Police Service Samia Police Service Sault Ste. Marie Police Service Six Nations Police Commission Smiths Falls Police Service South Bruce -Grey Police Service South Simcoe Police Service Southampton Port Elgin Police Service St. Thomas Police Service Stirling Police Service Stratford Police Service Strathroy Police Service Stu[ eon Falls Police Service Sudbury Regional Police Service Thunder Bay Police Service Tillsonburg Police Service Timmins Police Service Toronto Police Service United Chiefs and Councils of Manitoulin Anishnaabe Police Service Waterloo Re Tonal Police Service Windsor Police Service Win ham Police Service YorkRe Tonal Police Service """" :;,'""'"'""' ""� • Ten now of m posNom am Immured W FaW magum pa&g ser4cm; 4o poamum am rworw d y ibr the amow; sura) errttkill for x`lr*—o& lvwy Oeg who -vu pay" ftr /" •airS47ViY'f •}7Y1Awn�..7W0� —" — CLERK-Tillsonhurg T Page 084 FAX NO. 4169716191 P. 03 91 -1 $140,000.00 55 $6,390,000.00 9 $1,260,000.00 1 $120,000-00 1 $140,000.00 3 $2`101000-00 22 $3,080,000.00 4 $5w,000.00 6 $840,000.00 1 $140,000.00 123 $14,560,000.00 2 $280,000.00 1 $140,000.00 7 $980,000.00 1 $140,000-00 1 $140,000.00 1 $140,000-00 5 $700,000.00 12 $1,680,000.00 1 1140,000-00 1 $140,000.00 1 $140,000.00 4 $560,000.00 1 $140,000-00 6 $780,000.00 1 $140,000.00 4 $560,000.00 2 $280,000.00 1 $140,000.00 5 $700,000-00 10 $1,400,000-00 2 $280,000.00 6 $640,000.00 250 $30,260,000.00 1 $140,000.00 53 $6.650,C00-00 20 $2,800,000.00 1 $140,000-00 77 $10,140,000.00 1Z/0.3/90 08:4Z:57 EST; ASSOCIATION OF?-> DEC -02-98 WED 06;08 PM AMO Member Communication Alert CLERK-Tillsonburg T Page 89Z FAX NO. 4169716191 P. 01/03 Association of • Municipalities of Ontario 393 University Avenue, Suite 1701 Townto, ON M513 IFS Tal: (410) 97i 4856.1 (416) 971-8191 emstk ameQ2=.nun1oaln.00m Please ensure that copies of this are distributed to all Members of Council For Immediate Action Issue: December 2, 1998 Alert - 981038 Municipal Associations Issue Joint Presentation on Bill 79 The Association of Municipalities of Ontario (AMO), the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), the Municipal Finance Officers' Association of Ontario (MFOA) and the Association of Municipal Tax Collectors of Ontario (AMTCO) today forwarded an 11 -page presentation to the Ministers of Finance and Municipal Affairs and Housing reiterating their rejection of Bill 79 in its entirety. Facts: Staff and executive members of AMO, AMCTO, MFOA and AMTCO have met with provincial staff on a number of occasions over the last several weeks in an attempt to revisit Bill 79: The Fairness forProperty Taxpayers Act, 9998 in order to affect changes that would more accurately address the problems that have arisen as a result of the province's new assessment and taxation system. AMO and municipal associations have also written to the Govemmentto express ourconcerns about the Bill and to voice the opinions of the Expert Panel on Taxation Solutions. The associations had hoped to have an opportunity to publicly air our concems during the Standing Committee's review of the Bill to be held on Monday, December 7, 1998. However, a Government motion was passed that does not allow for any public input whatsoever. In spite of this limitation, AMO, in conjunction with AMCTO, MFOA and AMTCO, today forwarded its presentation as well as a detailed letter outlining our position directly to the Government. A copy of the letter is attached; the joint presentation is available on Municom. AMO Action: AMO will continue to work with other municipal associations to voice our objections to this legislation. We will monitor the activity of the Government on this legislation and will keep members informed of any developments. This information is available through AMO's MUNICOM network at www.municom.com. For more information contact: Casey Brendon, Policy Advisor. Policy and Government Relations at (416) 971-9856 ext 341 or email: cbrendon@amo.mullicom.com Transmission problems: Carleen Newland at 416-971-9856 ext. 300 92 12/8/98 88:43:33 EST; ASSOCIATION OF?-> • DEC -02-98 WED 06:09 PM AMO December 2, 1998 The Honourable Ernie Eves Minister of Finance 7 Queens Park Crescent - 7"' Floor Toronto, ON M7A 1 Y7 The Honourable Al Leach Minister of Municipal Affairs and Housing 777 Bay Street - '17`h Floor Toronto, ON M5G 2E5 Dear Ministers: CLERK-Tillsonburg T Page 883 FAX N0, 4169716191 P. 02/03 Re: F1111 79: The Fairness for property Taxpayers Act, 1998 The Association of Municipalities of Ontario (AMO), together with the Municipal Finance Officers' Association of Ontario (MFOA), the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), and the Association of Municipal Tax Collectors of Ontario (AMTCO), met with staff from your ministries on October 30'h, and again on November 9"' to discuss Bill 79: The Fairness for Property Taxpayers Act, 9998. At the earlier meeting, our associations agreed collectively to review the provisions of the Bill, and to identify the types of information and support that could be provided by the Government to facilitate its implementation_ This letter is intended to provide you with our initial comments and recommendations. Bill 79 is a complex piece of legislation. It certainly does not appear to support the Government's objective of an assessment and taxation system that is fair and understandable to ratepayers. Instead, it is an over -reaction to a manageable number of property tax increases. Our evaluation is that it does not afford the protection for small businesses that it was intended to provide. Our Associations are opposed in principal to Bill 79 in its entirety. The 10-5-5 capping provisions are an unnecessarily broad and complicated solution to what is a manageable and limited problem. Municipalities examined the legislative tools provided to best mitigate tax impacts where Councils felt that mitigation was required. In a small number of cases, an identifiable group of taxpayers continued to face excessive tax increases. AMO, through the recommendations of the Expert Panel on Taxation Solutions, proposed what were felt to be workable solutions to address the remaining problems. To date, we have not received a formal response to our proposed solutions. Legislative approval for Bill 79 is not anticipated before mid-December, leaving municipalities to make final decisions regarding tax policy by December 31, including the re -analysis of all previous tools. This time period does not provide sufficient time for municipal staff and councils to fully evaluate alternate tax policies or predict impacts. The Government has already proposed significant changes to this legislation to have it apply to multi - residential properties, and further technical amendments are likely once the Bill is reviewed. This uncertainty, as well as the absence of draft regulations which codify important provisions of the gill, make the analysis of the impacts of this legislation on individual taxpayers, and on municipal budgets, extremely difficult until the final provisions are established. AMO and staff associations have also been asked to comment on what may be an appropriate analytical method, or software tool or program which would assist municipalities in identifying affected properties and determining the adjustment in 1998 taxes which is owing or payable. The lack of final detail at this point makes it impossible to recommend the appropriate vehicle to accomplish this task. Furthermore, even if details were available, we doubt that an appropriate analytical tool could be developed to allow reconsideration of all the available and new tools in the time frames set out in Bill 79. Software developers, similarly, are reluctant to invest time or resources to develop or update programs until certainty is provided. 93 JZ/09/98 HH:44:16 EST; ASSOCIATION OF?-> CLERK-Tillsonburg T Page 084 DEC -02-98 WED 06:10 PM AMO FAX NO. 4169716191 P. 03/03 The Honourable Ernie Eves, Minister of Finance December 2, 1998 The Honourable Al Leach, Minister of MMAH Page 2 of 2 The ability of municipalities to issue revised tax bills to comply with the 10-5-5 cap provisions in 1998, or even early 1999, is unlikely, especially in light of the fact that no method currently exists to identify affected properties or to calculate revised tax amounts. The reconfiguration of municipal tax billing systems to accommodate a revised 1996 bill, even where possible, will be time-consuming and costly. It will be even more difficult if the Government intends to regulate the format of municipal tax bills. Any attempt to regulate a tax bili format must be reconsidered. Municipalities also require guidelines and explanatory notes to assist in determining how the 10-5-5 capping provisions apply, as well as information and education sessions on specific legislative provisions. Municipalities look to the Province to provide an appropriate analytical tool or modelling software to help determine those properties which are affected by the 10-5-5 cap, as well as a method for calculating revised tax amounts. The government must also undertake to educate commercial and industrial and multi -residential property owners regarding the Province's decision to delay the implementation of full Current Value Assessment. Business owners must be able to plan for future year tax increases, especially after the year 2000, when the capping provisions expire. Information regarding the requirement for landlords to pass through tax increases or decreases must also be communicated by the Government. Collectively, our Associations have significant concerns with Bill 79. It is imperative that the municipal tax billing process not be further delayed or complicated, as this has already resulted in tremendous costs to municipalities in 1998. This must not be allowed to spill over into 1999. The legislative timing prevents adequate time to respond to the Bill, nor to fully examine the potential impacts of the capping provisions. The government's solution to this problem will almost certainly result in further complications, and delays, and add more confusion for beleaguered ratepayers. Our Associations remain committed to working with the government to collectively develop manageable solutions which will achieve the govemment's goals of fairness in property taxation. We look forward to your invitation to participate. Yours truly, Michael Power President Association of Municipalities of Ontario (AMO) William Naturkach President Association of Municipal Clerks and Treasurers of Ontario (AMCYO) David Birkett Pat Carrol Chair President Municipal Finance Officers' Association Association of Municipal Tax Collectors of Ontario (MFOA) of Ontario (AMTCO) c.c. Michael Fenn, Deputy Minister, MMAH Nancy Bardecki, Director, Municipal Finance Branch, MMAH 12/99/98 Z3:34:5Z EST; ASSOCIATION OF?-> DEC -09-98 WED 05:01 PM AMO Member COMMUnication Alert CLERK-Tillsonburg T Page 882 FAX N0, 4169716191 P. 01 Associagon of Municipalities _ .. of Ontario 393 Unirar6�lyAveatta, sub 1701 Taranto, 4N MSG M-6 Tel: (416, 971-8856 •tax (416) 971-6191 6M4 a 8rno.rm ffi=n.0= Please ensure that copies of this are distributed to all Members of Council For Immediate Action December 9, 1998 Alert - 98/039 Update on hilt 79 issue: Amendments to Bill 79, the Paimess for Property Taxpayers Act, 1998, were introduced by the Govemment at the Monday, December 7 meeting of the Standing Committee on Finance and Economic Affairs. +r- Key amendments to the Bill include: • Amendments to have the 10-5-5 capping provisions include the multi -residential property class; • Changes to allow a minimum business assessment of 30% to be applied to all taxable businesses on the frozen 1997 assessment roll. This would provide for a minimum Business occupancy Tax (BOT) amount to be included on top of properties for which federal and provincial payments -in -lieu are made; • Provisions to allow municipalities to set a tax rate below that indicated by the frozen tax ratio as a means of providing a temporary tax decrease for an identified property class; • Other provisions that would ensure that 1998 roll entries can be corrected to include omitted 1997 business assessments, and to ensure that 1997 year-end changes are treated similarly to new construction in 1998 to facilitate the match -up of the 1998 roll to the frozen 1997 listing. Wr Legislative Schedule: Bill 79 was referred back to the Legislature for Third Reading and Final Debate. It is likely that Third Reading will take place between Monday, December 14 and Thursday December 17. w Regulations: Regulations which specify how municipal budgetary tax increases are to be calculated (the amounts of tax increases not subject to the cap) are still not available. It is likely that these will be made available in draft form early next week. It is still unclear when other regulations affecting charitable rebates, or the form and content of municipal tax bills, will be finalized. ar Deadlines: Bill 79 prescribed a deadline of December 31, 1998 as the last day by which municipal councils may adopt earlier transition or tax mitigation methods (e.g. phase-in, graduated rates, etc.), The Minister of Finance can extend this deadline where a municipality needs more time to revisit their tax policy decisions. AMO is urging municipalities to submit requests in writin to the Minister of Durance where an extension to the December 31st deadline is necessary within your municipality. AMO Action: AMO, in partnership with the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), the Municipal Finance Officers' Association of Ontario (MFOA) and the Association of Municipal Tax Collectors of Ontario (AMTCO) forwarded an 11 -page presentation to the Ministers of Finance and Municipal Affairs and Housing reiterating their rejection of Bill 79 in its entirety. AMO will continue to keep members informed of developments related to this bill. This information is available through AMO's MUNlCOM network at www municom.com. For more information contact: Casey Brendon, Policy Advisor, Policy and Government Relations at (416) 971-9856 ext 341 or email: cbrendon0amo.municom-com Transmission problems: Carleen Newland at 416-971-9856 ext .51!9 12/U/98 88:18:58 EST; ASSOCIATION OF?-> CLERK-Tillsonburg T Page 882 j DEC -10-98 THU 03:29 PM AMO Association of �^1 Municipalities _"I ]Yi "I of Ontario 393 University Avenue, Suite 1701 Toronto, Ontario M5G 1E6 Tcl: 416 971-9856 Fax: 416 971-6191 December 9, 1998 FAX NO. 4169716191 Minlatry of Mintatko do Egergy, sctsneo t'i'nergte, das Woman, and Tachhelogy at do In Technologic Office of the Bureau du Minister MiMetre Hearst 810& Edifice Neaorst goo Bay street so0, rue Bay Toronto ON M7A 2E1 Toronto ON M7A 2E1 Tel. (416) 327-6715 Telephone (416) 327-6715 Fax (416) 327-6754 Telacopieur (410) 327-6754 TO: THE HEAD AND MEMBERS OF MUNICIPAL COUNCIL P. 01 The Energy Competition Act, 1998 has been passed by the Ontario Legislature. The Act introduces competition, full customer choice, and makes the Ontario Energy Board the independent regulator. In preparation for the year 2000 and the competitive market, municipalities will have significant choices to make, both in terms of opportunities and responsibilities. As a result of recent discussions, the Ministry of Energy, Science and Technology, and the Association of Municipalities (AMO) have committed to ensure you are properly informed about the requirements of the legislation and understand how you can take advantage of the changes in Ontario's electricity sector, as shareholders and as market participants. What are some of your choices? First, under the ownership of municipal councils, the Act grants commercial powers to municipal distributors. Within the next two years, municipalities will be required to incorporate their municipal electricity utilities (MEUs) under the Ontario Business Corporations Act (OBCA). As shareholders of the new distribution corporation, you will have significant discretion to develop organization and accountability structures that best suit your local circumstances. For example, through a Shareholder Agreement you may choose to require the distributor to pay dividends. Alternatively, you can choose to have the distributor operate on a not-for-profit basis. Once established, a new commercial distribution corporation will, if it chooses, have the business flexibility to seek out new partnerships and commercial ventures to compete in the new electricity marketplace. With enhanced business flexibility for distributors, municipalities will have the ability to maximize the value of their distribution assets through telecommunications and fibre optics initiatives, or by pursuing an aggressive retail or marketing presence. .../2 M• 12/11/98 88:19:36 EST; ASSOCIATION OF?-> CLERK-Tillsonhurg T Page 883 it -DEC-10-98 THU 03:30 PH AHO FAX NO. 4169716191 P. 02 .. 2 w Alternatively, you might choose to retain a focus on operating `wires' and rely on other energy companies or marketers to provide sales and services to customers in your area. Some of you may wish to amalgamate with other distributors in the province. The legislation provides opportunities for immediate amalgamations, as well as allowing transition time for others. While a substantial portion of the Energy Competition Act has been proclaimed, municipalities will have a two year transition period for the commercialization of distributors. Many of the Government regulations, regulatory decisions and market rules that are required to implement the Act are not yet available_ Municipal business decisions should take these in account. AMO and the Ministry, assisted by the Municipal Electric Association, are working together to implement an education program. Beginning in January, we will be sponsoring about 20 workshops province wide. They are being designed for municipal decision -makers and their staff to provide access to the detailed information required to make informed business choices in the context of electricity restructuring. Given the cooperation that will be required between municipal shareholders and their distributors, you may also wish to bring the General Manager of your electric utility to these workshops. These sessions will provide you with: • an overview of the Act and specific implications for the municipal sector; • an understanding of your responsibilities and entitlements as a shareholder under the OBCA; an understanding of the nature of the provincial regulatory framework and its interaction with local distribution operations; and, • a'road map' to ensure you are aware of your choices, the critical dates and what decisions are required to position you most effectively for the marketplace. Over the coming weeks, we will provide you with details regarding locations and dates for these sessions. In addition' as the regulations emerge, we will ensure that you receive updates and other materials that will assist you in understanding the Energy Competition Act. We believe these sessions will help you make some critical decisions. Yo truly, Jim Wilson Michael Po er Minister President, AMO cc: Pauline Storks, Chair, MEA Bob Lake, President, MEA �1� a News ReleaseOntario Communiqu'F Ministry of Labour Ministere du Travail December 3, 1998 98-43 Province To Protect Volunteer Firefighters and Ambulance Workers TORONTO — Labour Minister Jim Flaherty introduced legislation today that, if passed, will ensure a fair injury compensation system for volunteer firefighters and ambulance workers. "Volunteer firefighters and ambulance workers perform a very valuable service to communities, and this government wants to ensure that they are protected with a fair and adequate compensation system," Mr. Flaherty said. "I strongly urge members from all parties to work for the speedy passage of this bill." If passed, the Emergency Volunteers Protection Act would protect volunteer firefighters and ambulance workers should they be injured during volunteer duties. It would: Allow municipalities to select the amount of coverage to which their volunteers are entitled; Ensure volunteer firefighters and ambulance workers could continue to collect employment benefits from their full time or part-time employer; Require that full time employers offer re-employment to an injured worker and participate in return -to -work programs. "The legislation being introduced today is fair and addresses the concerns raised by volunteer firefighters and ambulance workers," Mr. Flaherty said. "We are confident that the legislation would satisfy the communities that rely on the vital services provided by volunteers." Mr. Flaherty also thanked Ted Amott (MPP Wellington) for taking the lead on this important matter by recently introducing a private member's bill on the same subject. —30— Contacts: Belinda Sutton Nancy Daigneault Communications & Marketing Branch Special Assistant, Communications Ministry of Labour Office of the Minister (416) 326-7405 (416) 326-7703 (Ce document est aussi disponible en frangais.} 98 Visit the Ministry of Labour World Wide Web at http://www.gov.on.ca/LAB/main.htm 40 Background Donneoes de base Ministry of Labour Dec. 3, 1998 Ministere du travail QQ Ontario Fair Injury Compensation for Province's Volunteer Fire and Ambulance Workers The Emergency Volunteers Protection Act recognizes the courage and dedication of 4ntarians who risk their lives to provide volunteer fire and ambulance services. After 61 hours of all -party debate, Bill 99, the Workplace Safety and Insurance Act, took effect Jan. 1 ", 1998. Since that time, volunteer firefighters and ambulance crews have raised concerns about their coverage under the Act. The legislation, if passed: would introduce fairness into compensation by acknowledging that volunteers face the same risks as paid firefighters and ambulance brigade workers; would allow municipalities to select higher levels of workplace insurance coverage for volunteers hurt while serving their community — comparable to the coverage enjoyed by paid fire and ambulance workers. In most cases now volunteers who are injured receive benefits based on their actual earnings at their regular job; would reduce red tape for municipalities by not requiring municipalities to collect earning information on each of their volunteers and reporting it to the Workplace Safety and Insurance Board; ► would also ensure the continuation of employment benefits (such as drug and dental plans) from the actual employer for injured members of volunteer fire and ambulance brigades; ► would require that regular employers meet their benefit obligations, co-operate in retum-to-work planning and re-employ persons injured while performing volunteer duties as part of a firefighter or ambulance brigade. Municipalities would cover relevant costs, and there would be no cost to the injured volunteer's employer. —30- 99 (Ce document est aussi disponible en frangais.) R Visit the Ministry of Labour World Wide Web site at http://www.gov.on.ca/LAB/main.htm In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: Town of Tillsonburg Ministry of Finance Ministsra des Finances Queen's Perk Queens Park Toronto ON M7A 1Y7 Toronto ON MTA 1YT Q Ontario IMPORTANT NOTICE FOR LANDLORDS WITH GROSS LEASES PROPOSED LEGISLATION TO EXTEND THE DEADLINE TO DECEMBER 169 19989 FOR LANDLORDS WITH GROSS LEASES TO NOTIFY TENANTS OF THEIR INTENT TO PASS THROUGH PROPERTY TAXES AND BIA CHARGES To protect landlords with gross leases from tax increases due to the elimination of the business occupancy tax, the Small Business and Charities Protection Act, 1998 allowed landlords with gross leases to recover a portion of their property taxes and BIA charges from tenants. New legislation, The Fairness for Property Taxpayers Act, 1998 (Bill 79), was introduced in the Legislature on November 5, 1998. If passed, this Act would extend the time available for landlords with gross leases to pass through property taxes and BIA charges to tenants for the 1998 taxation year, to December 159 19198. EXTENSION OF NOTICE DEADLINE FOR 1998 If Bill 79 is passed, the notice requirements for 1998 only, would be revised as follows: The deadline by which landlords with gross leases must provide tenants with a notice requiring payment for the 1998 taxation year would be extended to December 15, 1998. Instead of having to provide two notices, landlords would have the option, for the 1998 tax year, of providing tenants with only one notice — a notice requiring payment. This notice would have to include the following: the amount the tenant is required to pay and the date it is due, the landlord's calculation of the maximum amount the tenant may be required to pay, and } the amount of the property taxes for the property for the year. Bill 79 sets out special rules if the final 1998 tax notices are sent out late. Where the municipality does not send out its final tax bill before November 17, 1998, the landlord Js not required to advise the tenant of the amount of tax being passed through until 30 days after the final tax bill is sent to the landlord. The landlord must still send out a notice by December 15, 1998 advising the tenant of the intention to pass through a portion of the taxes. The proposed deadline extension provisions also apply to notices with respect to BIA charges. 00 ,?W►f5AQ 10- 5- 5 LIMIT 4N TAX INCREASES Under Bill 79, if passed, municipalities would be required to limit property tax increases resulting from property tax reform on commercial and industrial properties to no more than 10 per cent in 1998 and a further 5 per cent in each of 1999 and 2000. Municipalities would be able to increase taxes above the 10-5-5 limit as a result of municipal budgetary decisions. A property could also experience property tax increases above this amount if physical changes are made to the property or if there is a change in its use. The implementation of the 10-5-5 limit would require municipalities to adjust the 1998 tax liabilities, either by making adjustments on 1999 interim tax bills, or by issuing supplementary tax notices or refunds. Owners who have been billed reform -related tax increases over 10 per cent in 1998, but have not paid these amounts, would not be liable to interest and penalties. Where 1998 tax liabilities are adjusted, landlords would have to adjust the amount of tax they may pass through to their tenants, once the revised amount is known. where there is a decrease in the amount of taxes, the landlord would have to advise the tenant of the revised amount and refund any overpayment within 30 days of receiving notice from the municipality of the revised amount. where there is a tax increase, the landlord may pass on the increased amount to the tenant within 30 days. For further information, you may call the Ministry of Finance at 1-800-263-7965. 101 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER2_8_;j A BY-LAW to amend Schedule "J — Restricted Parking" of By -Law 2103, as amended, being a By -Law to regulate traffic in the Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend Schedule "J —restricted parking", of By-law 2103, as amended. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg, as follows: 1. THAT Schedule "J" of By-law 2103, as amended, be amended with the addition of the following: RESTRICTED PARKING Column 1 Column 2 Column 3 Column 4 Highway Side From To Time or Day I Bridge Street Both Broadway Bidwell 2 hours -bpm t Except Sundays and Holidays .I Municipal Parking First row south of Bridge Street 2 hours i Lot (south of and west of Broadway 9:00am-6pm I Bridge Street, Except Sundays ;j West of Broadway) and Holidays _. THAT Schedule "J — Restricted Parking", of By-law 2103, as amended, with amendments stated herein, be declared part of By-law 2103, as amended, as if written an incorporated therein. i 3. THAT this By-law is passed pursuant to the Highway Traffic Act, R.S.O. 1990, and shall j come into full force and effect upon enactment. 1 READ a first, second and third time, passed, signed, sealed and numbee this 14`h day of December, 1998. MAYOR CLERK -ADMINISTRATOR 10 2