Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
991012 Regular Council Agenda
THE CORPORATION OF THE TOWN OF TlLLSONBURG COUNCIL AGENDA TUESDAY — October 12`Y`, 1999 — 5:00 P.M. ORDER OF BUSINESS: A. Adoption of Minutes — September 27t' and .3 1999 T� "minutes "SEPTEMBER 27sept990pen-B.doc' 3UfN.doC B. Adoption of Agenda C. Declarations — Municipal Conflict of Interest Act D. Appointments/Delegations E. Public Hearings l . It 73644 Ontario Inc. — Application for Condominium Approval by Exemption ( Report =99-143 ) ns Letter.xif F. Reports l . Director of Community_ Services RE: Ice Users Meeting 1'' "Ice Users "1999-2000 Schedule Update.emi" Revised.doc" 2. Director of Operations RE: Trackless Vehicle w� FBI 1999mtrevl.doc "Letter (3).xif' 3. Quarterly Reports: A. i) Director of Corporate Sen:ices 111 reportactivity.doc 'Letter (4).xlf Director of Community Seroces w� � "Youth Summer currepor.doc "transit stat "Year To Date Camps.doc" summary.xts' Attendance Summary "summer grants.xls" "Letter (5).xif G. Communications 1. Roval Canadian Air Cadets RE: Permission to Conduct Annual Tau Day — October 151h and 16`h, 1999 nn "Letter (6).xif" ?. Towmship of Baldwin RE: Support of Resolution -- Closure of Spring Bear Hunt 191 "Letter (7).xif' 3. Maplewood Nursing Home Ltd. RE. Santa Claus Parade Route R "Letter (8).xif' 4. Municipality of Chatham -Kent RE: Suppori of Resolution — Competitiveness of ;\gri-Food Sector FRI "Letter (9).xif' 5. County of Oxford RE: Lifting of Part Lot Control -- The Linkoln Group Inc. "Letter (10).xF s 6. Maple Lane School Council RE: Crossing Guard -- 'Maple Lane Public School "Letter (11).xif' 7. MGI (Oxford) Inc. RE: Wrought Iron Fence .-The Links Subdivision ns "Letter (12).xif' H. Information 1. AMO RE: Municipal Act — Rottweiler and Pitbull Breeds of Dogs "Letter (13).xir ?. Long Point Region Conservation AuthoritN Vlinutc� of September 1'`. 1999 "Letter (14).xF I. Resolutions J. By -Laws 1. By -Law 2915 - 2. By -Law 2916 - K. Notice of Motion L. Closed Session To establish the Tillsonburg Transit Advisory Board (3"d reading) To establish the Tillsonbury Recreation Advisory Board (3rd reading) t i SEPTEMBER 27'�, 1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, September 27th, 1999 at 8:00 P.M. in the Council Chambers, Tillsonburg Municipal Offices. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and S. Molnar ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of September 13'h2 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of September 27'h, 1999 be adopted. "Carved" D. Declarations — Municipal Conflict of Interest Act None E. Presentations 1. Volunteer Recognition Award Mayor McKnight presented Mrs. Muriel Mann with the "Volunteer Recognition Award"' for the month of September 1999. F. Appointments/Delegations 1. Mr. Grey and Mr. Alexander made a presentation to Council expressing their concerns with respect to ice time issues. Several individuals were present in support. Mr. Grey distributed a schedule of ice times from last year and this year. C. Hildebrand, Director of Community Services, advised that all user groups and ice conveners had been invited to attend a meeting scheduled for September 28`h, 1999 at 4:00. G. Committee of Adjustment I. A-15/99 - Douglas and Bonita McGlynn Mr. Mike Barrett, Planner, County of Oxford, presented his report with respect to Committee of Adjustment Application A-15/99. Mr. and Mrs. McGlynn were present. No persons were in attendance to oppose the application. No. 4 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Tillsonburg Committee of Adjustment approve application A- 15199 for 119 Rolph Street, subject to the following conditions: 1 } That the existing dwelling be removed from the subject property by December 29, 2000 to the satisfaction of the Town Chief Building Official or the approval will lapse. 2) That a building permit for the pair of single -detached dwellings be issued within one ( 1) year of the date of the Committee's decision or the approval will lapse. "Carried" 2. A-16/99 — 718718 Ontario Ltd. Mr. Mike Barrett, Planner, County of Oxford, presented his report with respect to Committee of Adjustment Application A-16/99. 2 The applicant was present. No persons were in attendance to oppose the application. No. 5 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Tillsonburg Committee of Adjustment approve application A- 16/99 for 2 Eden Court, subject to the following condition: 1) That a building permit be issued within one (1) year of the date of the Committee's decision or the approval will lapse. "Carried" H. Reports l . Director of Corporate Services RE: Bill 35 — "The Brave New World" 2. Director of Corporate Services RE: Temporary Increase in Borrowings 3. Director of Operations RE: 1988 Trackless MT Sidewalk/Mower Replacement 4. Director of Operations RE: 1999 Crack Sealing and Hot Mix Paving Results L Communications 1. Petition RE: Establishment of Truck Route to Reduce Traffic on Broadway 2. County of Oxford RE: Groundwater Protection — Proposed By -Law to Restrict New Private Water Wells in Serviced Areas 3. Inez Kunkel, Dolls in Toyland RE: Coyle's Country Store Zone Change Application J. Information 1. Royal Canadian Legion RE: "2-Minute Wave of Silence" — Remembrance Day 2. TDS RE: Economic Development 3 ti• K. Resolutions No. 6 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated September 19, 1999 regarding Bill 35 "The Brave New World" be received for information. "Carried" No. 7 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated September 20, 1999 regarding a temporary increase in borrowings be received and a by-law to authorize temporary borrowing of money to meet current expenditures be presented to Council for enactment. "Carried" No. 8 Moved by Councillor Leachman Seconded by Councillor Carroll AND RESOLVED THAT the Staff Report dated September 23, 1999 be received and the 1988 Trackless MT and Blower be replaced at a cost up to $78,100 from Work Equipment Limited of Courtland, Ontario; AND FURTHER THAT the tender policy be waived because this equipment is single source. "Deferred" No. 9 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated September 245 1999 be received and the Tender for Part A — Broadway — Hwy. 19 Crack repair be awarded to TCG Asphalt, subject to MTO approval, and the tender for Part B -- Resurfacing Concession St., West of Quarter Town Line Road, be awarded to TCG Asphalt, both being the lowest tenders received. "Carried" No. 10 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the petition received from residents of Broadway regarding the establishment of a truck route to reduce traffic on Broadway be referred to the CAO for review and recommendation. "Carried" No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Town of Tillsonburg support a County of Oxford By -Law as detailed in 4 _iF correspondence of Robert Walton, P.Eng., Manager, Water and Wastewater Services, under date of September 7, 1999. "Carried" No. 12 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the correspondence received from Inez Kunkel, owner of Dolls in Toyland, with respect to Coyle's Country Store Zone Change Application be received and referred to the CAO for review. "Carried" L. By -Laws The following By -Laws received first and second reading: 1. By -Law 2915 - To Establish the Tillsonburg Transit Advisory Board 2. By -Law 2916 - To Establish the Tillsonburg Recreation Advisory Board The following By -Laws received three readings and were finally enacted: 3. By -Law 2914 - To Establish 1999 Tax Rates and Set Instalment Dates for Certain Property Classes 4. By -Law 2917 - To Authorize Temporary Borrowing M. Notice of Motion N. Closed Session No. 13 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" Meeting adjourned. E SEPTEMBER WH,1999 MINUTES of the special meeting of the Municipal Council of the "Town of Tillsonburg held Thursday, September 30`h, 1999 at l :00 P.M. in the Board Room, Customer Service Centre, 10 Lisgar Avenue, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor 1. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and B. Smith ORDER OF BUSINESS: A. Adoption of Agenda The Agenda was adopted. B. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Carroll AND RESOLVED THAT Council move into Closed Session. "Carried" Council moved back into Open Session. C. Resolutions No. 2 Moved by Councillor Beres Seconded by Deputy Mayor Horton THAT the Council of the Town of Tillsonburg adopt the Compensation Plan of Alimat and Associates and the implementation of same as presented in report of the Director of Corporate Services under this date. "Carried" No. 3 Moved by Councillor Beres Seconded by Deputy Mayor Horton THAT the next regular Council Meeting be scheduled for Tuesday, October 12, 1999. "Carried" Meeting adjourned. U.17tii7 CAO/CLERK OUR FILE: The Corporation of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Planning and Development 32CDM-99002 CONDOMINIUM APPROVAL BY EXEMPTION To: The Mayor and Members of the Town of Tillsonburg Council OWNER: SOLICITOR: 1173644 Ontario Inc. c/o Brian Graydon R.R. #3 Tillsonburg, ON N4G 4G8 LOCATION: (see Plate 1) Phone: (519) 539-9800 Fax: (519) 537-3024 MEETING DATE: October 12, 1999 REPORT NO.: 99-143 George D. L. Jenkins Box 280, 19 Ridout St. E. Tillsonburg, ON N4G 4H8 0. L. SURVEYOR: Kim Husted Surveying Ltd. 50 Fox Alley Tillsonburg, ON N4G 3P4 Town of Tillsonburg, Part of Third Street (closed), Registered Plan 214, Part of Lots 432 and 433, Plan 500 west side of King Street lying between Concession Street and Fourth Street. OXFORD COUNTY OFFICIAL PLAN Schedule "T-2" Town of Tillsonburg Medium Density Residential Density Plan Residential TILLSONBURG ZONING BY-LAW NO. 1994: Existing Zoning - Residential Third Density (R3) APPLICATION REVIEW: (a) Proposal An application for draft condominium approval has been filed for a recently constructed rowhouse development. This application applies to 10 rowhouse units, which is the third and final phase of a 30 unit rowhouse development. Town Council endorsed the first phase of the condominium at its meeting of October 27, 1997 and the second phase at its meeting of November 9,1998. The applicant is now seeking Town Council's endorsement P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@ county. oxford. on.ca �. .:: a -- �. . '_ _ ., : , _ _ - .�l _ � , "_ _ � _ .. ` � - . t is i _ - � �. .,., �. _. �, _ .. � ' t .. -i .I. t i � .. � _ � - _. t. • i ., � ,_ .. r.. -- ,_ � + r �. - _ (` ', _.� ,, _ "SCENT f 1 y IOSEPH STEEET PY ! Tyr PINE 5T5 EET "FI 1 M1-1 1I�1 111 1� Application for Condominium Approval 32CDM-99002 1173644 Ontario Inc., King Street NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONDURD- DARRETT R3-6 C112 k R4- LEGEND IDNSONBURO ®COO LAND RELATED INFORMATION SYSTEM COUNTY OF OhORO aI` CREATED ON: 27-SEP-1999 E `PART OF THIRD STREET caeo .f n-u. nst J 1 ("RoAd * wrq THIRD STREET T I t THIRD STREET o " PROP SED 5 UNIT CDNDOMI I M PART i PLAN 4iR-8031 M � W " N w I J JUDGE'S PLAN � REGISTERED AS W i PLAN w t� _ c TaCO PROP®raz? JQ I J t'a t = FOSEDTUNIT Y. •. PRO +� - - - - CON00 UM m z ti o I z w W a o J • 3 SECOND STREET W V) m I Q o _ J Ls PROPOSEb UNIT ,a 0 DOOINIUM _ PART 1 PLAN 41R-8031 sass t PROP FSED 5 UNIT ' •' CONDOM M " 0 J Q w w � }- R t, w CA to I I J 2 Q d PROPOSED UNIT " CONDOMINIUM clpo v I PART i PLAN 4iR-8031 r- w KIM HUSTED SUR No. 600 R1 P[J4TE 2 t• 32CDM-99002 Page 2 Phases one and two both consist of two buildings containing 5 units each and were registered as Oxford Condominium Plan no. 41 on January 16, 1998 and Oxford Condominium Plan no. 43 on November 25, 1998. Phase three also consists of two buildings containing 5 units each. It is proposed that each of these units will be separated into its own condominium unit. Plate 1, Existing Zoning, indicates the location of the subject property as well as the existing zoning in the immediate vicinity. The subject property is surrounded by single- family dwellings to the west while lands to the east and north contain vacant industrial lands. Lands to the south contain the headquarters of the Town Police Department. Plate 2, Proposed Development, is a site plan of the entire development. (b) Background This property has. been subject to previous applications for minor variance and site plan approval. At its meeting of January 27th, 1997, the Tillsonburg Committee of Adjustment approved minor variance application #A-06/97 to permit a reduction in rear yard, distance between buildings and interior side yard and permit an increase in deck projections. At its meeting of January 27th, 1997, the Council of the Town of Tillsonburg also approved site, grading and elevation plans for the proposed development. (c) Planning Review Applications for condominium approval can be dealt with in two ways. The first method involves a process similar to subdivision approval where the applicant receives conditional approval and upon satisfying the conditions of approval, the applicant applies for final approval for registration. Section 50 of the Condominium Act allows a second process where the approval of the condominium is exempt from the draft or conditional approval stage and proceeds directly to final approval. Condominium applications that are eligible for this exemption process includes: 1. A proposal that conforms to an approved Official Plan. 2. A proposal that conforms to existing zoning. 3. A proposal for a condominium plan covering property included within a Registered Plan of Subdivision. 4. A proposal which the municipality has recommended be exempted. The rationale for the exemption process is that the proposal has already undergone a full planning evaluation and no further concerns or conditions of approval would be required from the municipality for the development. This application conforms to the policies in the Official Plan as well as the provisions of the R3 Zone as modified by the Tillsonburg t 32CDM-99002 Page 3 Committee of Adjustment. In addition, this property is subject to a registered site plan and site plan control agreement with the Town of Tillsonburg. (d) Agency Comments This application has been circulated to a number of agencies for comment. The Tillsonburp_.PUC has indicated that it has no objections, however, the PUC states that the owner shall consult with the PUC to ascertain the availability and requirements, as well as financial requirements, of both hydro and water servicing for the development. The PUC states that if relocation of its electrical and/or water plant is required due to construction, the owner shall bear all costs associated with the said relocation. The Town Director of Corporate Services has indicated that the Town is confident that its existing agreement, notably Development Agreement registered as instrument number 415510, in the registry office of the County of Oxford, adequately addresses the Municipality's needs. The remaining responding agencies, consisting of Bell Canada, the Town Economic Development Officer, and Union Gas, had no objections to or comments on the application. (f) Summary It is the opinion of this Department that the request for exemption from the draft approval stage of the condominium approval process is acceptable. The development has already undergone a full planning evaluation and no further conditions of approval are required from the municipality. RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg recommend to Oxford County Council that it approve the exemption from condominium process for the application submitted by 1173644 Ontario Inc., for Phase 3 of the rowhouse units located in Part of Third Street (closed), Registered Plan 214, Part of Lots 432 and 433, Plan 500, in the Town of Tillsonburg. ored By: Mich el Barrett, MCIP, RPP, Intermediate Planner Approved By: J s Hill, MCIP, RPP Hager of Development IVJO/VL; Oepiellwul L/, I yvy Page I of 2 Iverstraeten From: Cynthia Hildebrand<childebrand@town.tillsonburg.on. ca> To: Morris, Dave<dmorris@town.tillsonburg.on.ca> Cc: Verstraeten, Lana <Iverstraeten@town.tiIlsonburg. on. ca> Sent: October 7, 1999 2:57 PM Attach: 1999-2000 Schedule Revised.doc Subject: Ice Users Update MEMORANDUM To: David Morris From: Cynthia Hildebrand Subject: Ice Users Meeting October 7, 1999 A meeting was held with representatives from all of our Ice Users Tuesday evening September 28, 1999. I believe that the meeting was very successful with all groups participating and that for the most part all needs were met. Summaries of the results are as follows: . Minor Hockey gave up 2.5 hours per week • Sunday Public Skate time was reduced a half hour • Club Oxford was given a one hour earlier start time on Sundays • NBC League Tuesday nights were moved from 10:30 p.m. start time to 9:45 p.m. start . NBC League Thursday nights remain at 9:00 p.m. - 12:00 a.m. . Rusty Senators were moved from Friday 10:30 p.m. to 8:45 p.m. start time • Jason Barham was moved from 10:45 p.m. to 10:15 p.m. Group Day Original Time Revised Time Comments Minor Hockey I Sun 2:45-7:15 p.m. 72A6:15 Reduced 1/2 hour Public Skate Sun 12:45-2:45 p.m. 12:45-2:15 Reduced 1/2 hour IU/us, lyyy Page 2 of 2 Club Oxford Sun 7:15-11:45 6:15-11:15 p.m. NBC League Tues 10:30-12:00 9:45-11:15 am p.m. NBC League Rusty Senators 3. Barham Thurs. Fri Fri 9:00-12:00 am 10:30-12:00 am 10:45-12:15 No Change 8:45-10:15 p.m. 10:15-11:45 MH/FS would not give up time am p.m. Minor Hockey Fri 8:45-10:45 p.m. N/A Reduced 2 hours The only group we were not able to accommodate as a result of this meeting is the Thursday night NBC league. Paul Pottleburg has expressed concerns and believes that he will lose at least one team possibly two. We have been unable to negotiate any changes that will provide them with an earlier start. The only request we were not able to resolve was the request from NBC for an earlier start time on Thursday evenings. Paul Pottleburg has advised that he will loose at least one team and possible two. The only way we could accommodate his request would be for Council to mandate a change. Unfortunately this would create hard feelings and affect future co- operation and rapport between groups in the future. Next year when the schedule is developed we will address this time slot. I trust that this answers any questions you may have. Also, for your information I have attached an updated Ice Schedule. 10/08/ 1999 1999-2000 MEMORIAL ARENA SCHEDULE Red. Sept.29/99 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 6:00 6:30 6:00 6:30 7:00 7.00-10:00 T.M.H.I. 7:00 7:30 7:30 8:00 8:00 — 9:00 Ben Nichols 8:00 8:30 8:30 9:00 9:00-10:30 Parent&Tot Skate 9:00-10:30 Parent&Tot Skate 9:00 9:30 9:30 I0:00 10:00-11:30 Pt. Burwell Oldtimers 10:00 10:30 10:30-12:00 10:30-12:00 10:30 11:Q0 Seniors Skate Seniors Skate 9:00-3:00 Ice Mntce. 11:00 11:30 11:30-12:30 Broomball 11:30 12:00 12:00 12:30 _ 12:30 1:00 1:00 6:00-11:00 T.M.H.I. 1:30 1:30 2:00 ' 2:00 2-3-0 1 2:30 3:00 3:004:00 Annandale 3:00 3 :30 3:30 3:30-5:00 3:30-5:00 4:00 j 12:30-11:30 I Gemini Gemini 4:00 4:30 { 4:30 5:00 1 5:00 5:30 T.M.H.I. ' 5:00-9:00 T.M.H.I. 5:00-9:00 T.M.H.I. 5:00-11:00 T.M.H.I. 5:00-9:00 T.M.H.I. !� 5:00-9:00 T.M.H.I. 5:30 6:00 6:00 6:30 6:30 7:00 7:00 7:30 7:30 8:00 8:00 8:30 8:30 9:00 4:OQ-10:30 Tillsonburg 9.00-10: 30 Tuesday 9:00-10:30 Canpipe 9:00 9:30 9:30 Old Caps Night Oldtimers 9:00-12:00 N.B.C. Oldtimers 10:00 10:00 — 10:30 League 11:00-12:30E10:011:00 Jake Siemens _ 0 11:30 11:30 1999-2000 - COMMUNITY ARENA SCHEDULE Rev. Se t.29/99 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 6:15 6:15-7:45 Early Bird Skate 6:15 6:45 6:45 — 8:15 Adult Precision P 6:45-1:15 Ice Mntce { 1 6:45-2:45 Figure Skating Club 6:45 7:15 7:15 7:45 7:45 8:15 8:15 — 9:45 A-T Precision 8:15 8:45 8.45 9:15 { 9:15 9:45 9:45 — 11:45 Pairs 9:45 10:15 10:15 10:45 10:45 11:15 11:15-2:15 Ticket Ice 11:15-2:I5 Ticket Ice 11:15-2:15 Ticket Ice 11:15 11:45 11:45 — 12:45 Jr. Rin ette 11:45 12:15 I 12:15 12:45 12:45-2:15 Public Skating 12:45 1:15 1:15 1:45 1:45 2:15 L2.15 2:45 2:15 — 6:15 j 2:45 — 6:45 Jr. Ringette 2:45 3:15 I 3:15 3:15-4:45 AfterSchool Skate ate 3:45 4:00-7:15 Figure Skating Club I 3:45 - 9:45 Figure Skating Club 3:45-9:45 Figure Skating Club 3:45 4:15 4:15-7:15 A-T Precision 4:15 4:45 4:45-5:45 Jr. Rin ette g 4:45 5:15 5:15 5:45 5:45-7:45 T.M.H.I. 5:45 6:15 6:15 — 11:15 Club Oxford 6:15 6:45 6:45-9:15 T.M.H.I. 6:45 7:15 7:15-9:15 Jr. Ringette 7:15 — 8:45 Public Skating g 7:15 7:45 7:45-8:45 Ring/MH 7:45 8:15 8:15 8:45 8:45-11:15 Club Oxford 8:45-10:15 Rusty Senators 8:45 9:15 9:15-10:15 T.M.H.I. 9:15-10:45 Maggie Knelsen 9:15 9:45 9:45-11:15 NBC 9:45-10:45 TRW 9:45 10:15 10:15-11:45 J.Barham 10:15 10:45 10:45-12:15 M.Tye J.Siemens 10:45 11:15 11:15 11:45 11:45 12:15 12:15 Jr CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: David Morris, CAO DATE: October 5, 1999 FROM: Steve Lund, Director of Operations FILE: Equipment SUBJECT: 1988 Trackless MT Replacement NUMBER 099004 PURPOSE Proposed equipment replacement. BACKGROUND At the council meeting held on September 26,1999 questions were raised by council regarding the replacement of the 1988 MT and the airport operations. Refer to the report to D. M. Morris, C.A.O dated September 23,1999 from S.T. Lund, Director of Operations. COMMENTS Previous Estimate The quotation received from Work Equipment Limited dated January 5,1999 was based on a 1998 new Unit price of $60,612 plus $2,300 for the extra hydraulic pump required for the rotary mower attachment and $6,600 for the snow blower attachment with taxes extra. Based on the above, the total price would be $77,158 which includes taxes and the net GST. Compare this with the price to replace this unit now with a 1999 Demo unit is $ 78,166 and with a new 1999 unit is $83,250. Mechanics Estimate Attached is a copy of the works mechanic service memo estimating the engine repairs and work that will require attention now and in the near future. The estimate the cost to replace the engine and make the necessary upcoming repairs will be approximately $28,712 in parts and $4,000 in works labour for a total of $32,712. Due to the time commitment (3-4 weeks) required to carry out these repairs we would have to get the manufacturer to make some or all of the repairs this unit and they would charge extra in labour. .t Staff Report - 2 — October 5, 1999 1988 Trackless MT Replacement Retain Existing Unit for parts Based on the existing condition of the unit and the worn nature of the parts, we estimate the value of parts to approximate the current value of the trade- in, which is in the order of $5,000. Things that could be used are the wheels, radiator, all of which are used. A lot of the parts including the body and many of the components have changed and been updated since we purchased and prevent us from interchanging them on each other. Hours of Operation of MT units Snow removal usage for the 1988 unit was approximately 176 hours in 1997, 60 hours in 1998 (mild winter) and 148 hours so far in 1999. A similar amount would be used for the other sidewalk unit. Other Eauipment We are not aware of other equipment units that do the same work as these MT units and have the ability to plow, snow -blow, cut grass and sand. Unfortunately this equipment is sole source. Airaort Operations We have been in contact with the airport and they indicate that they will not be able to carry out capital improvements to the taxiway this year. The airport manager has supplied estimates to cut grass for the summer using a tractor and 12 foot mower. The cost to lease for 7 months of the year is $6900 and would be cost prohibitive. A four-year lease and buyout would cost $36,000 and hopefully get another 10 years. A blower unit ($ 3500) could be placed on this unit for snow clearing. Another option would be to buy a small lawn mower used in parks like a JD 935 for $15,000 and get about 7 years if it was decided only one MT would be used for the town operations. We could look at purchasing a used unit however repair costs would be higher. If we keep both trackless units the second should be employed at the airport. One Vs Two MT Operation Currently we use two machines to keep the sidewalks clear for the entire Town of Tilisonburg in the winter. One machine maintains the west side while the other maintains the east side. When a snow storm happens we run one machine on the priority routes like schools, hospitals, arterial and collector Staff Report - 3 — October 5, 1999 1988 Trackless MT Replacement sidewalks along with the roads. Once the roads are under control the second MT is deployed to clear the remainder of the sidewalks. It takes each machine approximately 3 to 4 days to clear one half of the town (see attached sidewalk route maps) which includes going back to clear drifted sections of sidewalk. We also use the 5 ton snow plow trucks to plow the curb -face sidewalks with the wing which works, however, once the snow banks build up we have to send the MT out to clean up any snow that rolls back onto the sidewalk. If we were to use only one machine it would take us 6-8 days to clear the sidewalks. This could be a problem during the stormy months in January and February whereby if a second storm hits prior to cleaning up after the first one some areas may not receive clearing for over a week leaving the town open to claims in the meantime. If we have a bad winter and the snow is allowed to pack down then some sections may not be able to cleared properly since ice forms on the sidewalk which can be hard to remove again leaving the town open to claims. These units can take up to 3-4 days on average to repair if they breakdown and having two machines allows the town to have a unit to clear priority routes (i.e. school, hospital, downtown, etc.) can be returned to service. This holds true for grass cutting in the R.O.W.S during the summer. If we went to just one unit the hours would double during the winter requiring replacement after approximately 5-6 years rather than the to plus years. It should also be noted when we remove snow banks in the downtown periodically in the winter, one MT assists in snowlift while the other machine clears walks in the winter. Conclusions The issue of one vs. two trackless MT vehicles comes down to which level of service the Municipality wishes to provide and the risk it is willing to assume keeping the sidewalks clear in winter. Keeping the same level of service with one MT runs a higher risk of service failure and increased likelihood of claims especially in an above average snowfall year. Keeping the existing two MT's allows us to maintain the current Stab' Report - 3 — October S, 1999 1988 Trackless MT Replacement sidewalks along with the roads. Once the roads are under control the second MT is deployed to clear the remainder of the sidewalks. It takes each machine approximately 3 to 4 days to clear one half of the town (see attached sidewalk route maps) which includes going back to clear drifted sections of sidewalk. We also use the 5 ton snow plow trucks to plow the curb -face sidewalks with the wing which works, however, once the snow banks build up we have to send the MT out to clean up any snow that rolls back onto the sidewalk. If we were to use only one machine it would take us 6-8 days to clear the sidewalks. This could be a problem during the stormy months in January and February whereby if a second storm hits prior to cleaning up after the first one some areas may not receive clearing for over a week leaving the town open to claims in the meantime. If we have a bad winter and the snow is allowed to pack down then some sections may not be able to cleared properly since ice forms on the sidewalk which can be hard to remove again leaving the town open to claims. These units can take up to 3-4 days on average to repair if they breakdown and having two machines allows the town to have a unit to clear priority routes (i.e. school, hospital, downtown, etc.) can be returned to service. This holds true for grass cutting in the R.O.W.S during the summer. If we went to just one unit the hours would double during the winter requiring replacement after approximately 5-6 years rather than the 10 plus years. It should also be noted when we remove snow banks in the downtown periodically in the winter, one MT assists in snowlift while the other machine clears walks in the winter. Conclusions The issue of one vs. two trackless MT vehicles comes down to which level of service the Municipality wishes to provide and the risk it is willing to assume keeping the sidewalks clear in winter. Keeping the same level of service with one MT runs a higher risk of service failure and increased likelihood of claims especially in an above average snowfall year. Keeping the existing two MT's allows us to maintain the current Staff Report - 4 — October S, 1999 1988 Trackless MT Replacement level of service provided. RECOMMENDATION 1) "THAT the Staff Report dated October 5,1999 be received," 2) Option 1 " That the 1988 Trackless MT and Blower be replaced with a Demo unit at a total cost of $78,100 less trade-in of $6,000 from Work Equipment Limited of Courtland, Ontario." Option 2 " That the 1988 Trackless MT and Blower be replaced with a demo unit at a total cost of $78,100 (with no trade-in) from Work Equipment Limited of Courtland, Ontario. " Option 3 " That the 1988 Trackless be traded and not replaced and the other unit provide sidewalk snow clearing coverage for the whole town. " Respectfully submitted, S. T. Lund, P. Eng. Director of Operations Approved by, D. C. Morris, CAO/Clerk SERVICE DEPARTMENT MEMO { S To: George Re: Works # 10 As requested here is the cost breakdown to repair Works 4 10,1998 Trackless MT5 Component Description ' _ Labour Parts Engine Overhaul existing motor 1 40 hrs $5991.47 eng.kit i $2842.00 tools Engine Install exchanged motor - 20 hrs - $6279.00 Cab and Body Replace all worn body and ; 40 hrs ;' $1467.83 cab parts Air Conditioning I Install new R 134a A/C W ` 8 hrs ` $2500.00 system Hydraulics Replace all worn hoses 24 hrs ; $2500.00 Hydraulics ; Replace worn pumps and 10 hrs ` $8015.2J ! ' motors Wiring ; Replace all worn wiring � 24 hrs ' $1000.00 j Brakes Replace service brakes and 8 hrs $615.76 parking brakes Tires New winter tires $640.00 Tires New summer tires i $1040.00 1 Sandblast and _ Sublet ' $1500.00 l paint estimate j Estimated Total ! Total overhaul with 154hrs $28712.31 ! rebuilding our old engine J Total overhaul with 134hrs $26157.84 ' exchanged engine with 1 1 ( warranty __ CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: David Morris, CAO DATE: October 8, 1999 FROM: Director of Corporate Services FILE: A. SUBJECT: Corporate Services Activity Reports NUMBER: 9900 PURPOSE To present Activity Reports for Corporate Services functions for the period ended August 31, 1999. BACKGROUND In order to keep Council informed of activity of the various functions within the Town, Senior Management has proposed to prepare quarterly information reports. Also, as a result of the restructuring of the Town, it is the intent to implement a business planning approach to budgeting and record keeping. Once the business plans are established they will provide a format for regular reports to take. COMMENTS Attached you will find the following activity reports: 1. Building Permits Issued — For the Period Ended August 31, 1999 2. Airport Quarterly Report — For the Period Ended August 31, 1999 3. Fire Department Report — For the Period Ended August 31, 1999 4. Fire Safety House Report — For the Period Ended September 20, 1999 5. Customer Service Centre Report — For the Week Ending October 2, 1999 Also attached is a copy of a questionnaire that is available at the Customer Service Centre for public input. The results of which will be compiled by Staff and reported at a later date. It is anticipated that a Financial Variance Report will be available for the next regular council meeting. RECOMMENDATION "THAT the Staff Report regarding Corporate Services Activity Reports be received for information. " Respectfully submitted, -- - ved by David C. Morris Lvnn S. Buchner, CGA, AMCT TOWN OF TILLSONBURG RESIDENTIAL MONTH YEAR TO DATE 1998 CONSTRUCTION TYPE VALUE FOR MONTE YEAR TO DATE NEW SINGLE FAMILY 15 74 77 1,238,985. 71594,690. NEW MULTIPLE UNITS - 3 5 - ' 1,173,400. NEW APARTMENT UNITS - 1 - - 10,000. REPAIRS RENOVATIONS 4 18 41 92,117. 178,350. ACCESSORY/DECK GARAGE/CARPORT 12 27 26 37,640. 67,340. SWIMMING POOLS 2 7 9 24,000. 61,750. DEMOLITION OF UNITS - 2 5 - 2,000. MOVING OF UNITS - - - - - AGR. BUILDING - - - - - COMi4ERCIAL NEW BUILDINGS 1 1 5 110,000. 110,000. ADDITIONS - 2 1 - 105,000. REPAIRS & RENOVATIONS 1 8 16 3,000. 173,000. DEMOLITION 1 2 1 10,000. 11,500. MOVING OF UNITS - - - - - SIGNS 1 4 5 15,000. 19,420. INDUSTRIAL NEW BUILDINGS - - 4 - - ADDITIONS 2 3 4 844,000. 1,089,000. REPAIRS & RENOVATIONS - 2 2 - 81,180. DEMOLITION - - - - - INSTITUTIONAL NEW BUILDINGS 1 4 2 PORTABLE 5,000. 989,000. ADDITIONS - 1 - - 9,500. REPAIRS & RENOVATIONS - 1 5 - 20,000. MOVING OF UNITS - - - - - TOTAL 40 160 2,379,742. 11,695,130. LAST YEAR TO DATE 208 21581,485. 15,218,432. AIRPORT QUARTERLY REPORT For the period ending August 31,1999 PRODUCTS/ MEASURES ACTUAL YEAR- CUSTOMER SERVICES TO -DATE Avg. 4 SERVED ❖ Local pilots Parking ❖ Number of planes parked ❖ Itinerant pilots ❖ Amount of As of June 30/99: revenue $858.00 100 LL 11,298 ❖ Tenants Fuel and oil ❖ Amount of fuel sold/revenue 80/87 23,005 ❖ Itinerant Jet 655 aircraft Total: 34,959 Revenue: $26,887 7 ❖ Local pilots Hangar space ❖ Number of requests $126/acre Farmer Land rental ❖ Price per acre of farmland Total: 45,187 rented 8 leases ❖ Tenants Land for ❖ Number & development revenue from ❖ Potential hangar leases Total revenue: tenants ❖ Number of new $2835.68 leases 3- Local/itinerant Weather ❖ Number of information to requests for pilots overflights & users information °`��" �`"O 8 tours ❖ ❖ Overflights General public Public education ❖ Number of tours given ❖ Groups such as ❖ Number of 6 special events air cadets, special events schools, cubs ❖ Number of etc newspaper & 10 articles magazine articles ❖ Number of trade shows 2 trade shows attended Special events ❖ Revenue $1000 ❖ Public generated ❖ Attendance est. 3000 - 4000 .;. ,•• • Airport facilities ❖ Number of air Local: 2347 4# Tenants (runway, lighting) traffic Itinerant: 1122 Local & movements Total: 3469 itinerant pilots ❖ Flight Schools 17 7 AI - 644,e `�1�. ' L•ti. .Ls C .�.Jti�e..� i zCal � � J v- • J�-L�•�c.a.-�Ga,,( � L,u.-cam C� TILLSONBURG REGIONAL AIRPORT Month Local January 44 February 112 March 143 April 278 May 489 June 413 July 356 August 512 AIRPORT TRAFFIC REPORT 1999 Itinerant Total 1998 21 65 107 98 210 311 133 276 185 171 449 511 171 660 850 179 592 562 136 492 650 213 725 924 TOTAL 3,469 4,100 Si FUEL SALES REPORT as of August 31, 1999 TYPE OF FUEL # OF LITRES SOLD # OF LITRES SOLD / 1998 Avgas 100 LL 11,298.63 8,862.70 Avgas 80/87 23,005.80 26,921.75 Jet Fuel 655.30 18,768.00 (Snowbirds) TOTAL 34,959.73 54,552.45 Total Revenue $26,887.57 $ 39,766.19 (net of GST ) Memorandum Date: September 20, 1999 To: Lynn Buchner, Director Corporate Services From: Ken Eden, Fire Chief Subject: Fire Department Report: January 1— August 31,1999 Since the beginning of the year the Fire Department has responded to a total of 91 calls compared to 83 for the same period last year. While there have been no major fires, loss of life or serious injuries to either fire department personnel or civilians, we have responded to four structure fires, an arson burning of an abandoned house and a fire on a balcony which resulted in an arson conviction and a jail sentence. We continue to have calls generated by alarm system malfunctions as well as the intentional lighting of trash etc. left behind commercial buildings particularly in the downtown area. An increase in the number of calls related to carbon monoxide detectors has resulted in few actual cases of carbon monoxide being present but is of concern none the less and we anticipate no reduction in such requests for assistance. A partial comparison of 1999 vs.1998 runs is as follows: TYPE: 1999 1998 Structure 5 2 Panel Alarms 32 17 Carbon Monoxide 10 5 Cars leaking gas & hazmat 6 5 All Other Types 38 54 TOTAL 91 83 We have continued our training program with all members qualified on the new breathing apparatus and have completed operational training on the aerial platform. During the summer we lost one firefighter to a career position with the Sarnia Fire Department however his replacement has worked out very well and we are now at our authorized compliment. All apparatus and equipment is in good operating condition with the exception of Pump 2 which has developed some cracked welds in the body. We are negotiating with the manufacturer for a warranty extension to cover these repairs, estimated at $6500, but no decision has yet been reached. Despite this, we do not foresee any problems staying wi budget through the end of the year. To: Lynn Buchner, Director. Corporate Services From: Ken Eden, Fire Chief Re: Fire Safety House Attached is a report from Deputy Chief Parsons on the activities of the Fire Safety House showing regular use of it as a fire safety training tool. I feel that the Corporation has received significant benefit and favourable publicity both locally and nationally from the Fire Safety House and there has been regular donation of after hours time by staff to make it work. While staff has made personal time contributions the firefighters have too, often arranging unpaid time off work to assist in operating the unit for the benefit of local residents and their children and to achieve our goal of fire safety through public education. In addition to the unit not costing the taxpayers anything to acquire, ongoing costs have been covered by the ownership consortium which has a positive balance of approximately $8000 at this time with additional monies due from corporate sponsors during the year. 1 doubt if many other municipal initiatives are in such a desirable condition and we will maintain this position. I trust this is the information that you require. Please contact me if you have any questions. .01 Ken E , Fire Chief Cc: R. Parsons FIRE SAFETY HOUSE ACTIVITY REPORT January 1— September 20,1999 Date Corporate Purpose of Deputy's Resource Activity Resource (Deputytime allocadon(Personal time allocation Wednesday April 21 NEL Pick up tow vehicle After work (1 hour) from winter storage Thursday April 22 NO Pick up FSH from After work (2 hours) winter storage and move to station Friday April 23 2 % Hours Deliver FSH to Simcoe Nil (except worked late Spring to rebuild to finish work) suspension Monday April 26 Nil Pick up FSH at Simcoe Vacation day / Family Spring — return Station member delivered me in personal vehicle (M day) Tuesday April 27 NO Train Delhi Township Vacation day (3 hours) Fire Chief and District Chiefs on setup and use of FSH Saturday May 1 Nil Delhi Township Stn #2 Nil Educated 390 Wednesday May 5 Nil Guest Speaker at After work (3 hours) Tilisonburg Coin Chub Educated 30 Tuesday May 11 6 hours (including take Tillsonburg Wellness Setup at 7:00 a.m. down) Fair- Educated 45 before work 1 hour Wednesday May 12 Nil Delhi Township Stn #2 Nil Educated 185 Saturday May 29 Nil Norfolk Twp. Stn #2 Nil Educated ' no report) Wednesday June 2 3 hours Tim Horton Camp Day Set up night before/ Educated 50 after work (1 hour Monday June 7 1 hour Deliver FSH to Before work (1 hour) Woodstock for awning repair Thursday June 10 Nil Pick up FSH Before work (/hour) Woodstock return to Stn (repair not made Thursday June 10 Nil Deliver FSH to St. After work (lhour) Thomas for awning repair Friday June 11 NO Pick up FSH (repair After work (5 hours) made) deliver to Port Burwell Provincial Park for Scout Jamboree Date Corporate Purpose of Deputy's Personal Resource Activity Resource (Deputy time allocation Personal time allocadon Saturday June 12 Nil 19" Scout Jamboree Rest day (1 day) Educated 400 Saturday June 19 NIL TRW Family Day Rest day (1 day) Educated 73 Monday June 14 Nil Deliver FSH to St. i After work (2 hours) Thomas for air conditioning service Thursday June 17 NIL Pick up FSH from St After work (2 hours) Thomas to Fire Stu Thursday June 24 NIL Trained Oxford After Work (3 hours) Center FD on setup and use of FSH Thursday July 1 NIL Oxford Center Canada Statutory Day Day Festival Called to attend a Educated 120 problem — Siding falling off during transportation back to Tillsonburg Fire Stn. 3 hours Saturday July 3 NIL ; SouthWest Oxford FD Rest Day — Brownsville Stn — Called out to attend a Youth Safety Day problem — Air Educated 95 Conditioner malfunction 1 % hour Sunday July 11 Nil Met with FSH builder Rest Day at Fire Stn to review (2 hours) damage to siding (July 1/99) Agreed to be a manufacturing defect Tuesday August 10 NIL Repair by Builder After work effected at Fire Stn 2 hours Thursday August 12 2 hours Set up FSH at Tri- Nil County Fair Fri -Sun August 13-15 Nil -Worked Booth during Started vacation Tillsonburg FD shift Friday Aug 13. All of Friday evening. the time was used -Attended each day to while on vacation clean FSH, setup and (approx. 7 hours) lockup each day. Attended Sunday eve, to take down and return to Stn -Display shared by 6 area Fire Stations Educated 350+ Saturday Sept 18 NIL Norwich Township NIL Otterville Sto — Springford Fair Educated 125 CUSTOMERS - WEEK ENDING OCTOBER 2, 1999 REASON FOR CONTACT CALL VISIT TOTAL % PROPERTY TAX PAYMENT 1 20 21 1.87% PROPERTY TAX INQUIRY 2 4 6 0.53% PUC BILL PAYMENT 0 364 364 32.33% PUC INQUIRIES/CUST.MAINT. 216 67 283 25.13% PUC - OPERATIONS 185 18 203 18.03% LICENCES 4 20 24 2.13% BUILDING 89 21 110 9.77% WORKS DEPARTMENT 36 7 43 3.82% RECYCLEING 8 4 12 1.07% TRANSIT 1 2 3 0.27% PERMITS/CERTIFICATES 3 10 13 1.15% PLANNING 13 1 14 1.24% MISCELLANEOUS 23 7 30 2.66% DAILY TOTALS 581 645 1126 100.000/0 Tillsonburg Customer Service Centre QUESTIONNAIRE Name (optional): 1) Were you aware of all the services we offer at this facility? If yes: Where did you obtain this information? If no: How could we better communicate this information to you? 2) Our new office hours are Sam - 8pm Monday -Friday and gam - noon Saturday. Will the extended hours be a benefit to you? 3) The Customer Service Centre's phone number is 842-9200 If you have used the new number were you able to get the information that you needed? 4) How would you rate the professionalism of the Customer Service Representatives? 5) Did we serve your needs In a reasonable time? 6) How many people did you have to speak with during your visit? 7) Do you find our office layout accessible? If not, how can we make it easier for you? Date: (PLEASE CIRCLE ANSWERS) YES NO YES NO YES NO Excellent Acceptable Poor YES NO YES NO 8) How would you rate accessibility to the building? Excellent Acceptable Poor 9) Was there enough parking at the facility for you? YES NO 10) Would you like the ability to handle all of your Tillsonburg Community Centre (Recreational) needs at the Customer Service Centre? YES NO 11) Reason(s) why you visited the facility today. (CHECK MARK PLEASE) 1. Property Taxes 2. Public Utilities 3.Obtain Licence 4.Obtain Permit 5. Building Issues 6. Land Use Planning 7. Engineering Services 8.Other (please specify) 12) Please provide any further comments that may be helpful in improving our facility. Page 1 of l Iverstraeten From: Cynthia Hildebrand<chi ldebrand@town.tillsonburg. on.ca> To: Morris, Dave<dmorris@town.tillsonburg.on.ca> Cc: Verstraeten, Lana<Iverstraeten@town.tilisonburg.on.ca> Sent: October 8, 1999 3:11 PM Attach: Youth Summer Camps.doc; currepor.doc; transit stat summary.xls; Summary.xls; summer grants.xls Subject: Quarterly Activity Reports Please find attached summarized activity reports as of August 31, 1999. Report formats will be standardized for future submissions. Year To Date Attendance IUlU6l1>JJ Youth Summer Camps 1 2 3 4 5 6 7 8 9 TOTAL Week Total 4 516 523 627 349 650 431 476 412 4481 Attendance 9 1999 7 Swim 35 40 35 26 29 29 33 16 243 Lessons Tuck Shop $2,474.37 Lunches 376 @ Profit $196.16 $2.00 Total Totals 2 448 352 345 292 406 465 304 320 309 4140 Attendance 1 1998 2 Swim 1 26 28 24 17 12 37 16 18 18 213 Lessons 7 Tuck Shop 1991.52 General Comments - Summer 1999 The above chart includes Swim Lessons and Tuck Shop as these services were added in 1998. It is clear that these are successful addtions. Summer Camp programs generated $51,527 in revenue this year against a budget target of $43,999. This is largest amount of revenue ever generated by this program and the first year that revenue exceeded budget. The location of the program at Summer Place (The Old Museum) continues to demonstrate increased growth for six consecutive years. N.B. Registration comparisons shown above are 9 weeks in 99 and 10 weeks in 98. Swimming Lessons comparisons are 8 weeks in 99 and 10 weeks in 98. TILLSONBURG MUSEUM & ANNANDALE HOUSE CURATOR'S REPORT - September 1999 1. Review of the Summer The summer season at the museum officially started with the July I' open house held as part of the community's festivities that day. Over 450 visitors toured and enjoyed Canada Cake while quantities lasted. As in the past two years, summer hours at the museum were extended to include Saturdays and this year finally saw an increase in attendance on those days. The revamped children's summer program, "TNT", which ran both "Tuesdays and Thursdays", saw each of the 12 days booked to capacity. In addition the complex day care program was hosted twice, as well as, the Children's Centre day care program. Victorian Teas held on the Monday afternoons throughout July and August saw sporadic attendance ranging in numbers from as few as four to as many as twenty-four and there were two days that had to be cancelled due to lack of bookings. The Social Committee who worked very hard to make the teas a delightful experience, is seriously looking at changing the format and scheduling of the teas for next year. The "Notes From Annandale" concert series was hosted three of the four scheduled Wednesdays in August and the average crowd consisted of 30 to 45 regulars. This series too is under review for the year 2000. Perhaps combining both entities and hosting them one Sunday afternoon a month throughout the summer would be a viable option. A decision will have to be made soon as the requests for the Events Calendars for the year 2000 are now being requested by various publications. The museum had planned quite an active year in 2000, but many of these projects will have to be reassessed with the changes due to restructuring. (See attached Year 2000 proposed events schedule) 2. Upcoming Schedule Oct. 11 - Thanksgiving Day - Museum Closed Oct. 12 - at 7:30 p.m. - Historical Society Meeting — Sandra Andrews will talk on "Women in Russia" Oct. 17 - 1 — 4 p.m. - Scarecrow Contest and Harvest Pie Social — advance tickets available - $5/ea. Nov. 8 - at 7:30 p.m. - Historical Society Meeting — guest speaker to be determined. Nov. 21 - Annandale House Auction — New live auction format hosted at the Royal Canadian Legion, 1 — 5 p.m. Nov. 22 - "Christmas At Annandale" begins with school programming starting on the 24 h and running This year through to December 23`a Nov. 26 — 28 "Down Home Country Christmas" weekend begins with the opening Tree Lighting ceremonies On the Friday evening at 7:00 p.m. in front of the Public Library. This is followed by the official opening of the exhibit and Christmas season at the museum at 7:30 p.m. when all the dignitaries are brought back to the museum for refreshments. 3 National Designation Update During August the wording for the plaque regarding the National Designation of Annandale House was received. The copy was forwarded to members of the Advisory Committee and other museum supporters for comment. No one liked the wording as proposed by the Parks Canada staff and a revised copy was sent. We also sent our request for a date in the year 2000 for the plaque unveiling ceremonies. To date we have not received any response other than that our requests have been forwarded to the appropriate departments. (See attached copy of wording revisions) 4. Committee Reports CULTURE COMMISSION — Meetings of the Commission were attended by the Curator throughout the summer. Questions were raised as to the direction the Commission would go with several members not attending regularly and talk of others withdrawing their participation altogether. As well, the question of where the commission falls under restructuring was also raised with no answer provided at this time. The Commission's remaining members wish to continue and fulfill its financial commitments to the various organizations and the sub -committees it supports, such as, Down Home and Canada Day. The need for direction was raised with regard to a Millennium project (possibly a community information KIOSK), the role of tourism and the proposal of a line of Tillsonburg souvenirs. TOURISM COMMITTEE: The Tourism Committee has not met since March but the project of a radio commercial was pursued to the point that Patricia Phelps taped her proposed advertising jingle for CKOT. With restructuring and the loss of Fran Bell as the Economic Development Officer, this project has been put on hold, as has the regular meeting schedule of the Tourism Committee until some direction is given by the CAO and Council as to where Tourism will fall under the new structure. As well, no word has been received regarding the museum's proposal to be considered as an alternative to the Caboose as the location of a year round Tourism Information Centre for the town. 1 am not sure our proposal was even entertained, having watched Council and hearing their suggestion that it be moved to the Station Arts Centre. DOWN HOME COUNTRY CHRISTMAS: The DHCC Committee met regularly throughout the summer planning this year's events. In addition to the already scheduled events, the Woodtstock Choralaires will be performing on the Sunday afternoon at St. Paul's United Church — 2:30 p.m. All other venues have reported back to the committee and with the exception of the House Tour Committee, all are progressing as planned. The House Tour Committee is in desperate need of homes for their tour with only three confirmed including Annandale House. Last year, this tour was a money maker for the Committee and it would be both a financial and thematic loss to the success of the entire weekend. As in the past, tickets for all events requiring them, will be available at the museum. It is hoped that we will be able to book several group tours like last year to partake in a variety of the venues. The museum staff have also taken on the arrangements for the Friday evening ceremonies involved with the official Tree Lighting. It is unfortunate that time did not allow the employment of a coordinator for this committee as the Friday evening arrangements could have been taken on by them. CANADA DAY COMMITTEE: The Canada Day Committee of which there are very few members, managed against all odds, to end the year in a minute surplus after expenses. This was no small feat, as many expected receivables did not pan out. On the other side , from those who took part in the days activities, the day was a definite success. The raffle sales from a print donated by the Station Arts Centre was the main reason for the Committee's financial success. More members are needed to ensure that Canada Day continue next year. MILLENNIUM COMMITTEE: After several unsuccessful attempts to form a committee, it was resolved by those few who did attend, that there was no real opportunity to do anything on a committee level without larger numbers and so it was agreed to dissolve and hand the idea back to the Culture Commission and Council. Museum staff were not saddened by this decision as they will be very busy managing the many millennium activities planned for the museum including another Tillson family reunion already in the works. 5. EON Association Report Over the summer months, the EON executive, of which the Curator is the Chair, has been drafting a Constitution and By- laws. After ten years, the Association felt it necessary to review and reestablish their mandate and objectives. By the year 2000, the EON Association will have a clear directive of how and why it will run, the rules for membership and job descriptions for its executive. A great start for new millennium. 6. Fundraising Update Winner of the raffle for the painting by Mary Ellen Helsdon of Lake Lisgar was our very own Sid Card. The raffle managed to raise almost $300. The Rotary Trip -of -the -Month was a great success with all 500 tickets sold. Proceeds from the sales have been split and with the exception of monies held back for prizes, $9000 has been donated to the museum's trust fund. The fundraising committee met several times over the summer to deal with the various projects planned for the fall season, in particular, the TV Auction. After much discussion regarding proposed changes by Rogers, the committee voted to change the Auction from a TV format to a "live" auction format. This also will means quite a change from our canvassing of the entire business sector for prizes of any value, to a more selective approach for a limited number of prizes at higher value. The auction will be hosted at the Legion on November 21", 1 — 5 p.m. and will include invited guests, as well as, the general public. Details are included in the Auction package attached with this report. As in previous years, the Society will once again run the Penny Sale of Christmas Door Decorations. This raffle annually raises about $1000. Several other ideas for new fundraisers are in the works for later in the year. 7. Restoration Update In May, the Curator purchased 75' of grillwork at the Christie Classic antique show for the roofline of Annandale House. The grillwork has been sandblasted and painted and arrangements have been made with Verkuil roofing to put it in place within the next few weeks. The combined cost of the grillwork and the restoration amount to approximately $4000 and has been allocated to come from the trust fund. Prices had been obtained to replicate the grillwork some years back and the cost at that time came in at over $20,000. We were very fortunate to have found what we did at the price we did! Arrangements have also been finalized with Verne's Carpet One to complete the replication of the tile floor in the bathroom of the house. Once the floor is laid, the task of finding and purchasing appropriate period furnishings will begin. The Curator has a lead on a dealer in Toronto and plans to make a trip there this fall. All that is needed is a sink cabinet a water closet and tank and a bathtub. It was also hoped that appropriate carpeting for the maid's stairs would be found before the Christmas season began. George Tillson has once again indicated that he will be forwarding a sizeable donation and in return he would like to see the master bedroom completed with window dressings and area carpet appropriate to the period. If there is money left over, the remaining principal rooms can be addressed accordingly with window dressings and/or carpeting. 8. Donations Over the summer, various gracious donors have supported the cause with the following monetary donations: Amy Alton with $1000 in support of the museum George Tillson with another 50 Mobil shares for support of the Annandale House Restoration. At the present time, Mobil Shares are priced at $104 US which would equate to approximately $7500 or more Canadian. Nancy Boutin with $70 in support of the museum Nancy Tillson with $50 in support of the restoration 9. Old Site Update Over the summer some of the items still located at the old site were moved to our out building. There are still more items to be relocated. With the Participate program progressing, it is hoped that these remaining items can be brought over before November. Help will be needed to move these items as well as, help will be needed to prepare the out building to accommodate them. 10. Update on the Tillsonburg Historical Society The Historical Society has proceeded with Incorporation and it is hoped that the papers will arrive before the end of the year. As a non-profit entity, they have taken on several of the museum's lottery -based fundraisers as the museum is no longer eligible to run them. The main one being the Sale of Nevada tickets at the new Valu-mart location (previously LOEB). The Society has also reformed with a new Executive. The office of President will be held by Bob Marsden, Vice -President by George Beard, Secretary by Mary -Lou Goodwin and the position of Treasury by Rita Corner. The Society's membership has addressed changes to the Constitution and hope to work on an agreement with the town as to the new relationship the Society will play with the museum. Tillsonburg Museum & Annandale House Year 2000 - 175 Events Calendar Jan. - Tillson Levee Feb. - Book Launch; "Annandale House" Mar. - Exhibit opening & E.D.'s Birthday Bash Apr. - Permanent Education Gallery Opening May. - Permanent Queen Victoria Display Opening June- Art show on the lawn July - National Historic Site Plaque Unveiling and Party Aug. - Tillson Reunion Sept. - Permanent Gallery Opening Oct. - Harvest Pie Social and Scarecrow Contest Nov. - Open House Weekend for Down Home Country Christmas Dec. - Book Launch; Photographs from the Museum's collection Actual dates will be determined in April 1999 at next committee - first Monday of the month 1250 200 -- LL 1150 1100 O W 1950 0 900 - _- - --- J 650 550 750 ------ -- .. - W a 700 M W O 0 55650 0 W/ 0 450 1� 30 500 -- Z 260 200 -- --.__--. 50 100. 50 0 — MONTHLY TRANSIT SUMMARY JAN FEB MAR APR MAY JUN JUL MONTH Jj f -- -- - - 0 COMMUNITY LIVING - ----- --- ■PUBLIC AUG SEPT AqL, Wai Fitn Hey. S9u Ten You Tot.-. 1999 RECREATION PROGRAM ATTENDANCE i-gram January February March April Mav Tune 3uly August YTD 1999 tics 4,809 6,863 8,329 6,933 6,380 3,820 4,456 5,214 50,894 :rpark 3,411 12,801 5,871 22,083 •ss 324 305 360 405 392 199 - - 2,024 ch Club 3,048 3,466 3,991 3,536 3,073 2,737 2,624 2,940 27,504 .sh 694 957 907 564 282 271 126 148 4,059 is - - - - 531 471 270 130 1,626 h 968 1308 1083 1009 1853 908 1878 1 724 11771 l 9,843 12 899 14 670 1 447 1 511 11817 2 155 16 027 119 961 Summer Grants 1999 Youth Programs Tillsonburg and District Association for Community Living 1 Staff @ $7.56 per hour 352.5 hrs 2,665 Ministry of Citizenship,Culture & Recreation 1,725 Human Resources Development C 1 Staff @ $4.25 per hr 640 hrs 2,720 Summer Jobs Service 5 Staff @ $2.00 per hour 280 x 5 2.800 Total $ 9,910 Lake Lisgar Waterpark Summer Jobs Service 1 Staff @ $2.00 per hour 409.5 hrs. 819 1 Staff @ $2.00 per hour 382 hrs 764 1 Staff @ $2.00 per hour 420 hrs 840 Human Resources Development C 1 Staff @ $4.25 per hr 480 hrs 2.040 Total $ 4,463 TOTAL SUMMER GRANTS $ 14,373 Please note: Participate Project Grants not included Tillsonburg Public Library Activity Report January - August 1999 Revenue Jan - Aug 1999 $34,850 Jan - Aug 1998 $31,146 Library -generated revenues are higher over last year due to some unusual circumstances, as well as higher than anticipated auditorium rentals and Internet use Library Circulation Jan - Aug 1999 72,262 Jan - Aug 1998 78,592 Like other libraries in the province, we are seeing a gradual decline in the circulation of materials. This is likely due to increased home Internet use, more video selection, and a broader range of television channels. However, I expect this decline to eventually level off, and rise again. During the Fifties, when television made its appearance, library use declined, and then rose again. The same thing happened when video came more common. Some of that leveling is beginning to appear. Last month (August), the decrease over last year was only .2%. This can be compared to a drastic tumble of 14% last January (some of which may have been due to inclement weather in January). Internet use at the Library has been increasing a great deal. The summer has seen a very successful Internet training program, which was used by a lot of adults trying to catch up to their kids. Submitted 1999 September 17 Matthew Scholtz Chief Librarian 153 VARNAVAIR SQUADRON ROYAL CANADIAN AIR CADETS TEL: (519) 842-3115 r� J' P.O. BOX 573 TILLSONBURG, ONTARIO N4G 4J1 September 20, 1999 Town of Tillsonburg 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Council Members, The 153 Varnavair Squadron Royal Canadian Air Cadets request permission to hold their Annual Tag Day the weekend of October 15th and 16th 1999 (rain dates of November 5th and 6th 1999). This is the Squadrons Annual Fundraiser. The funds raised through this event go towards the training expenses for our organization. The Squadron consists of boys and girls between the ages of twelve and eighteen from Tillsonburg and the surrounding area. Thank -you in advance for consideration. Sincerely, Michael Neff Captain Commanding Officer 153 Varnavair RC(Air)CS TO LEARN, TO SERVE, TO ADVANCE 10/05/1999 20:49 17058696537 TEXAS AND SONS PAGE 01/03 s1r�6'� 49 '0� -Yj N�i V" 7/aS/�� Ss� a s���d n r,. Q� r�o'� �? n4162 5,/ w As Reeve, Acting Reeve and Councillor for sixteen of the past 23 years residing in the Township of Baldwin, and being a tourist outfitter for the past 28 years, I understand the importance of tourism in the north and the proper management of it's renewable resources. I also have worked country -wide in mining development and know that where you can't hunt, fish and trap, most of the time you cannot also tog or mine. Logging and mining are the two major industries in the north and the rest are spin-offs of this other than tourism itself. I ash that you support the attached motion. I would also ask that, if funds permit, you give serious consideration to financially supporting C.O. H.A. This is a not -for -profit organization concerned with preserving this tourist industry and individual's rights to hunt, fish and trap. Should you require further information, please contact myself at Tel. # (705) 869-3272, Fax #(705) 869-6537, Box 7195, McKerrow, Ontario, POP 1 MO. If this motion is supported by your municipality, or a donation made, please send to C.O.H.A., 268 Lakeshore Road East, Suite 1515, Oakville, Ontario, L6J 7S4. Tel. #(905) 337-9053, Fax #(905) 33&0043 or email to www.coha.net I thank you for any consideration your Council may take in this very important matter. Yours tru exas MacDonald Acting Reeve Township of Baldwin 60:Z0 39dd SNOS QNa SVX31 LES9698SOLT 6b:0Z 666T/59f©T THE CORPORATION OF TB$ TOWNSHIP OF BAILDWIN 1[OVBD BY: �' L'�i,� a7l a�Ly4- DATE September 13 1999 SSCONDFD By:.4L-�-e-< < ���'��-;-.y_:E C • MOTION NO.: 99- ,. 9 WHERFM the closure of the spring bear hunt in Ontario affected towns, cities, businesses and individuals all across this Province in a negative manner; and W this closure was due to a political whim or power play for election purposes and not based on sound or truthful facts; and WHERZAS as a result of this closure, a new group of concerned citizens was formed under the banner name of "C.O.H.A', Canadian Outdoor Heritage Alliance. [t's members are dedicated to protect and preserve the heritage rights of Canadians to hunt, fish and trap in an ethical manner while also promoting the responsible use of renewable fish, game and fur bearing resources. C.O.H.A. is committed in the assurance that future generations have the ability to choose if they wish to hunt, fish or trap; and WN AM the basic foundation of C.O.H.A. is education, conservation and preservation; and AM this is so important to the survival of communities and individuals in northern and more remote areas in Ontario i.e. Tourist Country; NOW RB B$ IT RgBpLVRD TRAT: we petition your Council to endorse this motion. If funds permit, a financial donation to C.O.H.A., 268 Lakeshore Rd. East, Suite 1515, Oakville, Ont. W 7S4 would be gratefully appreciated to help future generations enjoy one or all of these activities. 60/60 39Vd SNOS QNV SVX31 LES9698SOLT 6V:0Z 666T/90/0T MAPLEWOOD NURSING HOME LTD. 73 BIDWELL STREET, TILLSONBURG, ONTARIO N4G 3T8 TEL. 519-842-3563 519-842-3211 FAX 519-842-4901 September 24, 1999 Mayor of Tillsonburg Tillsonburg Town Center 200 Broadway Second Floor S1 Tillsonburg Ontario N4G 5A7 Your Worship and Town Council Committee Members; I am writing this letter on behalf of the residents at Maple Manor Nursing Home. Another Christmas season is fast approaching and with it another wonderful Tillsonburg Santa Claus Parade. However, our residents (and Hospital patients) are no longer able to enjoy this annual event due to the change of the parade route. We knew we would miss it during the road construction 2 years ago. We were extremely disappointed last year as our residents, their grandchildren and friends, who were waiting for the parade, began to realize that Maple Manor was being by passed. Would it be possible for the parade to go down Bidwell St., to Rideout St., to Ralph St. (past the hospital), and back to Broadway? I'm sure the citizens of Tillsonburg would be very accommodating in order to share this Christmas with the youth and seniors of our town. What a kind gesture to offer as we end the International Year Of The Older Person. Thank -you for your time and consideration of this matter. We wait for your response. Sincerely, Wendy Bullock C/O Maple Manor Residents WB/ck "Quality Care ... Our Hallmark of Success" MUNICIPALITY OF CHATHAM-]KENT LEGAL SERVICES DEPARTMENT CIVIC CENTRE • P.O. BOX 640 s CHATHAM, ONTARIO • N7M 5K8 TELEPHONE: (519) 360-1998 FAX: (519) 436-3237 September 30, 1999 David C. Morris, Clerk -Administrator The Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 Dear Sir/Madam: RE: Competitiveness of Agri -Food Sector Chatham -Kent Municipal Council at a recent meeting considered the attached administrative report and the following resolution was passed: "WHEREAS the agri-food sector has been a cornerstone of the economy, locally, provincially, and nationally; AND WHEREAS the current returns to the farmer in many of the major commodities are at or near all time lows with expected gross returns to corn, soybean, wheat, pork and beef in Chatham -Kent at 75 million dollars below the five-year average; AND WHEREAS the impact of these low prices spreads throughout the whole economy; AND WHEREAS once again the Canadian farmer must sit helplessly as support from the national treasuries of many of our trading competitors is directed to meet this price crisis in other countries; AND WHEREAS the courts have recently identified at least two examples of marking fixing that added artificial costs to our farmers; AND WHEREAS there has been a rapidly increasing concentration of ownership of agricultural suppliers by transnational interests; Internet: xk,w w.city.chatham-kent.oii.ca Chatham -Kent Call Centre: (519) 360-1998 2 THEREFORE BE IT RESOLVED that The Municipality of Chatham -Kent go on record as recognizing the impact of this looming price disaster; AND FURTHER that the Municipality of Chatham -Kent urge the Provincial and Federal governments to ensure that the programs that are available to our farmers keep them competitive with our other primary trading partners/competitors; AND FURTHERMORE that we insist that both levels of government pursue aggressively any hint of market collusion that would create unfair costs or decrease market prices to our farmers." AND FURTHERMORE that this resolution be forwarded to the Provincial and Federal Agriculture Ministers, to the local MPs and MPPs, and to all municipalities in Ontario for their endorsement and support. The Agri -food sector is not only a cornerstone of the local Chatham -Kent economy, but it also represents a very significant and vital portion of our provincial and national economies. Government support, both Provincial and Federal is required at this time to ensure the continued competitiveness of our agricultural sector. We look forward to your positive response to this most important issue within our community, our Province and our Country. Yours very truly, Brian W. Knott Director of Legal Services/Clerk BWK/du Cc Hon. Jean Chretien, Prime Minister of Canada Hon. Paul Martin, Minister of Finance Hon. Lyle VanClief, Minister of Agriculture and Agri -Food Canada Rose Marie Ur, M.P. Lambton-Kent-Middlesex Jerry Pickard, M.P. Kent -Essex Hon. Michael D. Harris, Premier Hon. Ernie Eves, Minister of Finance Hon. Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs Pat Hoy, M.P.P. Kent -Essex Marcel Beaubien, M.P.P. Lam bton-Kent-M iddlesex Michael Power, President, AMO Claude Guillemette, Chair, ROMA Irene Subocz, Economic Development 448.99 MUNICIPALITY OF CHATHAM-KENT ADMINISTRATIVE REPORT TO: Joseph G. Pavelka, P.Eng. Chief Administrative Officer FROM: Irene Subocz, Director of Economic Development DATE: August 9, 1999 SUBJECT: Government Funding for Agriculture AIM: To recommend that a resolution be forwarded to Provincial and Federal governments expressing Chatham-Kent's concern about the inadequacy of current farm aid programs. BACKGROUND: At its July 19, 1999, Council requested that the Economic Development Department prepare a report which would support a resolution from Council recognizing the concerns of the farming community with current government funding for agriculture, for example, with the Ontario Whole Farm Relief Program. COMMENTS: Chatham -Kent is a primary agricultural area and depends heavily on this sector. To date, the Chatham -Kent municipality has approximately 2,700 farms with gross annual sales of 305 million dollars. Farm cash receipts for both soybeans and hog producers are 30% less than previous three year averages. It is estimated that for 1999, the loss of cash receipts for all agricultural commodities in Chatham -Kent may well reach $75 million dollars. A disastrous situation not only for the agricultural sector but also all businesses in Chatham -Kent. Presently, Ontario's government spends 50% less in its agriculture and food sector, as compared to other provinces. -2- CONCLUSION: It is imperative that the Federal and Provincial governments respond immediately to the inequities and undue hardships placed upon our farm community. Ag-industry opportunities which would ultimately create jobs, boost competitiveness, and strengthen Ontario's economy must be developed. We must strengthen our farm safety nets and marketing structures to allow our farmers to concentrate on competing on the global stage, rather than focussing on financial uncertainties. We recommend the Resolution provided on the following page. Ron Anderson, Agricultural Coordinator Irene Subocz, Director of Economic Development IsAg gAronlfarming concems G. Pavelka, P.Eng. :f Administrative Officer RESOLUTION NUMBER OF THE MUNICIPALITY OF CHATHAM-KENT WHEREAS the agd-food sector has been a cornerstone of the economy, locally, provincially, and nationally; AND WHEREAS the current returns to the farmer iri many of the major commodities are at or near all time lows with expected gross returns to corn, soybean, wheat, pork and beef in Chatham -Kent at 75 million dollars below the five-year average; AND WHEREAS the impact of these low prices spreads throughout the whole economy; AND WHEREAS once again the Canadian farmer must sit helplessly as support from the national treasuries of many of our trading competitors is directed to meet this price crisis in other countries; AND WHEREAS the courts have recently identified at least two examples of market fixing that added artificial costs to our fanners; AND WHEREAS there has been a rapidly increasing concentration of ownership of agricultural suppliers by transnational interests; THEREFORE BE IT RESOLVED that The Municipality of- Chatham -Kent go on record as recognizing the impact of this looming price disaster; AND FURTHER that the Municipality of Chatham -Kent urge the Provincial and Federal governments to ensure that the programs that are available to our fanners keep them competitive with our other primary trading partners/competitors; AND FURTHERMORE that we insist that both levels of government pursue aggressively any hint of market collusion that would create unfair costs or decrease market prices to our farmers. OCT-01-99 14:50 FROM:COUNTY OF OXFORD ID:519 537 3024 Ire Corporation of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Manning and Devebpment Ous Fes: CO 9-21-182 October 1, 1999 Mr_ Dave Moms Chief Administrative Officer/Clerk Town of Tillsonburg Municipal Offices 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Clear Mr. Moms: PAGE 1/7 Phone_ (519) 539-9800 Fax: (519) 537-3024 Post-V Fax Note 7671 E Dive Q ��► To � ftm Co'�- -TACAMLUM co. UU Ann Phone o Phone a Fac # `.SI Fax a RE: Lifting of Part Lot Control The Linkoln Group Inc. Lot 34, Plan 41 M-133, Parts 11 & 12 Reference Plan 41 R-6198 Town of Tillsonburg (Magnolia Drive,-„__ Please find enclosed an application received from The Linkoln Group Inc. requesting that Part Lot Control be lifted from Lot 34, Plan 41 M-133, Parts 11 & 12, Reference Plan 41 R-6198 in the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to divide Lot 34 to create two lots to be used for single -detached dwellings. It has been the practice of this Department to request a copy of a resolution from the Council of the Local Municipality indicating its support for any application for the lifting of Part Lot Control_ It would be appreciated if you could bring this matter to the attention of Town Council at its meeting of October 12, 1999. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this application, should be in the form of a recommendation to Oxford County Council stating that: 'that the lands consisting of Lot 34, Plan 41M-133, Parts 11 & 12, Reference Plan 41R 6198, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Dart Lot Control Agreement with the applicant_" We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that the development is in compliance with the appropriate Residential Zone Provisions of the Town of Tillsonburg- Oxford County Public Health and Planning Committee will consider the application on October 7, 1999 and County Council will consider the By -Law to lift part lot control on October 13, 1999. If you have any questions, please do not hesitate to contact our office. MBldb End. p-c. The Linkoln Group Inc. Lynne Alderson - Nesbitt Coulter j rs truly, 1& ael Barnett, MCIP, RPrmediate Planner v. ..n.J./: ,—VL.,..�..u�G, rf�.�t:Jr�iS.IL�.JA "Caiiv Ir-ty / 1.j OCT-01-99 14:SO FROM=COUNTY OF OXFORD ID:S19 S37 3024 PACE 2/7 APPLICATION FOR EXEMPTION FROM PART LOT CONTROL The undersigned hereby requests the County of Oxford to COMSIder an appiication for exeMPtion from Part Lot Control pursuant to Section 49(7) of the Planning Act on the lands hereinafter described. t_ PURPOSE OF APPLICAT!GN (Please check appropriate box) Minor redesign to tots or blocks In a Registered Plan El of Subdivision DSate of part tots Created through road widening Creation of Individual Iot(s) for seml-Detached and rcw El houses Creation of servicing easements In a. Registerec Piar. Long-term leases for stores in a shopping centre on a Registered Plan �l •Y�I� Other t_1 Describe creation of individual lot(s)-for single family houses 2a) APPLICANT'S NAME The Linkoln Group In • APPLICANT'S ADDRESS 71 Man t r 1 A i r il��„QpT$o�za-23 , Wa Qdieee� Ontario US 7W8 TELEPHONE NUMBER Registered Owner (if other than applica^t) George Gilves Jr Owner's Address 11 R .,,,t•• 8tP P_ a- 1r:r}, "4-,]:9 Ontario N4S 2C8 Telephone Number (519) 842-9368 2c) List of any mortgage, charge or encumbrance on the property. Name . .4cress _ n a - 2d) Location of Subject Lana Lot Numbers) 34 Plan No. 4TM-113Yr_ Plan Registered 1991 Part Number(s) 11 & 12 Ma er encs P!a-; 4IR-619$ Street Address (if any) Magnolia Drive Till o The s�.}JjeGt land is located on the side of the Street s�ree�- 1vinc betwee. Street and OCT-01-SS 14:51 FROM:COUNTY OF OXFORD ID:519 537 3024 PACE 3/7 Exemption from Part Lot Control 2e) SpeclfIc Indication of uses of [and and oulIdings Residential 2f) official Plan Deslgnatlon Residential Zoning Residential Page 2 Site Information- separate sheet If more than one Ie:} PART 11 Lot Frontage 11.50 metres Lot Depth Lot Area 402 So gn MetrPS Lot Coverage Front Yard Rear Yard - _mpr res I nter 1 or Side Yard 1 _74 1 74 ste Exterior Side Yard (Corner lot) Landscaped Open SPaCe M No. of parking spaces wldtfl of Plant+na Strip ;r Iveway wih OCT-02-99 14.51 FROM=COUNTY OF OXFORD ID=S19 S37 3024 PAGE 4/7 M Z i l CM- t: %-In for M/ Exemotion from Part Lot Control 2e) SpecifIC Indication of uses of sand and bUIidings Residential 2f) Official Plan Designation Residential Zoning Residential Pace 2 12. site Information: separate sheet. I f Wore than one lot) PART 12 Lot Frontage 11.50 metres Lot Depth 35.00 metres Lot Area 402.50 sq. metres Lot Coverage Front Yard Rear Yard I n ter 1 or Side Yard 1.63 - 1.68 mgtres Exterior Side Yard n_a_ (corner lot) Landscaped Open Space t 961 No. of Parking Spaces width of Planting Strip Driveway width OCT-01-SS 14:51 FROM:COUNTY OF OXFORD I0:51S 537 3024 PAGE 5/7 Application for Exemption from Part Lot Control 4. Other (specify) Dated this 13th day of A)=,1X September 19 99 C 1, of Page 3 Graham Harcourt of the City_ Woodstock in the County of Oxford 00 SOLEMNLY DECLARE THAT: All of the statements contained In this application are true and I make this solemn declaration conscientiously believing it to be true and knowing that It Is of the ::3me force and Lffect. as If made under Oath and by virtue of the Canada EyIfenc . DECLARED before me at the City of Woodstock in the County of Oxford this 13th day of _batter 19 —99 A -Comm i ss I oner . Etc. r,JM IYEq+iE Atdl_RSON.: camp it -- COL"* Of C: ;crd. (ar Nesbid Coulter, 11110tSOeM and Solic;tars. 8"M $own Cet 3% 2" OCT-01-SS 14:51 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 6/7 •tn N 78°50 E ` v Z - Attached 1.29 1.31 18 r� o O a Garage 34.00 1.62 J.61 Ix`" a o- aN I =Q n 29 z 7.s8 House House fv � Q - d Cv 2.48 under x under eo Walkout s1s Construction P.I.N.00029 Construction � n o Attached - 0531 �o �1- 10.4 Garage c 1 - i i\ 1 4 z 0PART fi h �T ♦oo° 9 .Qn 8.34 6.53 .ti 18 S I e ♦JS ♦ �4 �a O�G+ fob y`♦� 0 a, i o 23.97 Set �. -p O5E 3d E Set JO ,y3J'� set 2Z.03se • � o BLOCK IM -t33 j P.I.N. 00029 0608 P.I.N. 00029 N 780 50' E -�--- 23.00 Set O 23.00 Set lO--�--#-- •� 23.00 Set IQ ---i- 23.00 11.50 - 4-• 11.50 ---}--�- 11.50 11.3011.50--1.--{---d- 11.50 11.504 to le ,e lie 410 18%11 1e In CD LET j � LO � �r L�J r a•' j N to -1.s9 AL 1.29 m Attached H attach d t2 3 1.26 a �tatocped Attached N Attached ~ Attached Garage _ Garage Attached N t �e Garage Garage Garage n 'Garage House 1 House House under o House House House Construction � 3 1.28 w under under � C 0lfstruChan under under M O under House N Construction Construction Construction � Construction 3 under I 01 m �,, 0 � _ = Construction 1.59 !28 - rr% 03 Z 1.Z7 O 9 16O O iiClq I 1.23 3 O Out O� O M H w `111 p1gn �1 O is •n O Z Q: �• �,.. s}, Z K1 Cr.O x O �' �' 3 on " W LAY o - a z N z - z 2 N Q Q a 3 - z. rr.so ll.so 1,.so 11.50 11.50 11.50 11.50 ,e �e �e 19 18 19 �e 'F * '.) -- T I-- -.r J M - I j- I N 780 so E O N � (0 Cr.1 A• C%i a � d tin o Q o Q �3 oa a M ti Ml o o �� o oti� r, � o Al o° �. `4-Z 2 \� a Q •• ��� 1ETRIC STANCES SHOWN ON THIS PLAN ARE IN METRES Ar+O CAN CONVERTED TO FEET BY DIVIDING BY 0.3049. 1 r A h S r ' LOT 59 Pagf It 7 SCHEDULE PART INSTRUMENT LOT PLAN I fM t 1512.1 if JIY •IS) sl1 ,7 OOOtt •OSN s•M4 co oft el 00ott•as60 swe st fn of 00019•0517- 7 ewd f !/ all of DOOtt -Of Se 986410 !/ fro of 00029.0355 11e./It 14 sit of 00019•0s54 IS sM 14 •11 Of 0002f•Ol33 r1.•.,t "S" oat at 00021-0532 P.I.N. 00029 - 0ss9 LOT 3 LOT 29 ,. PI.N 00029 `33 PART 3 PART 6 " 0338 WLOT 3O Z .• !o't 34.00 $400 Se• Q of L� A c P.I.N. 00029 • OS30 T ,.! I. 17• f 70, T T 1"• � • 117.•70•( 12..00 !H lO � 11 701 g Mw.f rW.. w koY7f under t Q Q7 10 •i 7 GM.7rK[Is. i I t! n 123 Co..Nwf4. 1, TO •rf11o.1 o Q ,7e1w, Alrockso 3 Olt ,p a ao T t st 1; L o ECi Aufehe. _ loss o 7s/ j j._ W O. Z Goref a t``^ w• X wTf•00'E gal a iT1 r:� Y 10 c«.t• = L.I 1as a4.00 Isis S4� rAJ w 7a a N Tf• Meftf LOT O ° 11 •1• is $ H.fe. f ti 11 d � - . 11f.1e It• « 1.40 antler i T m Cs•.tr�re,ron 31 w • t•• wet,wl aAott.811" Il P.LN.00029 }- Cnpf•t•w AltfeM/ JIJ Os31 L Q •' er,•. IO.r Wraif ,0.17 • CL J PART -61 4.1e .» !•e• WIT i a 7 y �i s•. Its ( • 1/f �J' Q + y y f •, rf ��',I •y tall 5 1 Q` '_ _•_ram •+ �r j! � �, � � -;--�— w f 0• SO' E ' sLOCK 104 DRIVE I PLAN 41M-135 } P.I.N. 00029 0600 P.I.N.00029.0604 PART I L,1 PLAN 4fR-5162 I---+-- 1S.D0 set fO -+^-•- —+--• 4106 f•1 cl Ji o !.t D 1 ( 25.06 tt r4+ Let —}—` r1.10-i--�--•- II.lO ^�•�� 11.l0 �}-'•� Ii.30 �►—}�+•- tl-DO "•�}� 1r.30 }�� it.30 fl, rir JIJ 4 4 is L^ rZ Q .O .��•'r LOT M 36 t LOT M� 35 SLOT 34 LOT s " 33 ;; ? G� L.I j e `^ A� If $ AlI0aM1 I N L,e A110tAN Oe.sM L•f A1tKM1 Its AfWfted �i �•, A[f/eM1 = MNfAN . ± Aflt[fw fo•/M s 3 rJf f if AfIseM1 x '• AllsilN ; 6freNf '• pp p L/IR/i a, ONOIa afraid Ger"I eo'"s G•raie IMs/s 8if•o.d ^IU w Z or O I S s Ns.1e �11/if I;.f11dfHG• rif NOSH Iy.M -off MWM ..I•r Wf/f "war No..• onto foyor q �N7SIKdW1 3 • S w.Ir .1 •1 rrM11 .Mu CfMM./• �• O t 1 1 V , S a M31 room we, C.NIIKOOA Cewnrrd— Cew.ewn.on Es•,I,.[r1Y •. E•g11ht1.•e =f t.r GIm1,rK1,M 'O ^ pv / s o r t w 6t1 1)• I.J• M r s : "� f Ifi +w LJ, s w �• N C a ` _ L9cc 1 - LOT i x a 32 ! d a a a :^ a a so } ,It so « 4 u.so Q N n so d 11so �gRa 11 sa Ilsa IL a )0 11 M ? Ic.i: is' rl so I• N ,1 Is it70• 30• E If dJ 1• ,1 1„ ro 0 � v O a —I NOTE xa,LAND SURVEYCRSnIu THIS PLAN IS AN ALTERED TRANSPARENCY OF A PROPOSED KM$111AUSS MFOMt REFERENCE PLAN. 1170454 TIES ARE TO CONCRETE o of n FOUNDATIONS. I APRIL 22nd ,1998- m DEPOSITED AS PLAN 41R•6198 THIIKANISNOT VALID ~ UNLESI IT IS AN 11111041110 ORIG UE IT Lo ISSUED YK9IORIYEYOR Is tecoda a wo Re4illtbn t02/, ifctlen 2!(il. 1.d 11+ ul PLAN OF SURVEY N LOTS 32 Ic 37 ( ROTH INCLUSIVE } ;u and O 3 LOTS 60 ono 61 " REGISTERED PLAN 41M-133 0 In The C TOWN OF TILLSONSURG COUNTY OF OXFORD SCALE 1: 300 0 1 ro :o METRIC 0 1998 -T.H.BROOKS SURVEYING LTD. O SURVEYOR'S CERTIFICATE X I CERTIFY THAT 1 Q 1. THIS SURVEY AND PLAN ARE CORRECT ANO IN ACCORDANCE W,Tte THE O SURVEYS ACT, THE SURVEYORS ACT AND THE LAND TITLES ACT AND THE REGULATIONS MADE THEREUNDER. 2. THE SURVEY WAS COMPLETED ON THE 3rd DAY Of APR,L , 1998. DATE T. N. BROOKS ONTARIO LAND SURVEYOR 1•y Ln BEARING REFERENCE tD BEARINGS ARE RELATED TO THE SOUTH LIMIT OF LOT 61 WHICH HAS AN ASTRONOMIC BEARING OF 1I ?a* WE 4CCOROING TO Ut PLAN 41M•133. I,0 N3 LEGEND W f- DENOTES SURVEY MONUMENT FOUND 1 41M•133) 00.,E111 OT„ERM N -0DENOTES SURVEY MONUMENT PLANTED NOTED IA 11e DENOTES STANDARD IRON BAR ssli DENOTES SHORT STANOARO IRON PAR I. DENOTES IRON BAR 413 DENOTES ROUND IRON BAR mic DENOTES ROD AND CAP +•� DENOTES WITNESS 0' DENOTES PLAN 41 M • 133 OCT-03-99 09:03 PM BRIAN BUDARICK, G.A. 1 519 842 6696 P.01 0 i .i October 3, 1999 To: Tillsonburg Town Council At a recent meeting of the Maple Lane School Council a parent raised an issue that we would like to see addressed by Council. Maple Lane Public School is situated on the west side of Maple Lane across from a large residential area. The children that attend from the east in Annandale subdivision and surrounding area must cross Maple Lane in the morning and in the evening. Maple Lane, the street, is a narrow and busy thoroughfare. At issue is the lack of a crossing guard at the front of Maple Lane Public School to assist the children that must cross Maple Lane. Obviously the safety of even one child is a pertinent component of this issue, however in fact there are more than thirty children crossing in this very busy area. There are no alternate routes for these children. Although children up to the age of ten should be assisted near the street, in the past year, Maple Lane Public School enrollment has grown, and a large proportion of this growth is at the younger grade level. An additional Junior/Senior Kindergarten class was added this year. Children as young as three years of age may be required to cross at this intersection unassisted. Parents who drop off children may feel that it is unsafe to walk to school and thus may be unwittingly be adding to the safety problem at this busy intersection. Please give this issue the gravest consideration. Respectfully yours, Lynne Burns. . hair Maple Lane School Council LB:nb cc: Barbara More, Principal, Maple Lane Public School Tim McCoy, Community Service Officer, Tillsonburg Police Services MGI (Oxford) inc Unit 1, .Suite # 311 200 North Service Road West Oakville, Ontario, L6M 2YI Phone: 416-346-6677 Fax: 905-847-76 4 Date: October 7, 1999 The Town Clerk Municipal Offices Town of Tillsonburg Tillsonburg, Ontario Attention: Mr.Dave Morris Dear Sir, Re: Wrought iron fence, `The Links' Enclosed herewith, please find a copy of the design and construction drawings for the proposed remainder of the fence for `The Links' subdivision. The council for the substantial portion, in September 1999, granted nunor variance and encroachment resolution. As per our discussion, the proposed design would require no maintenance in the first several years due to its more durable finishing. The current request is to construct 2 brick and stone columns of b feet height and 4 brick columns of 5 feet height along the frontage of lot 38 on Quarter Town Line to support the wrought iron fence. The columns are identical to those approved earlier by the council. The fence along the frontage of lot 38 shall be on private property and shall be constructed up to the property line. We had submitted plans in September, for 2 six feet columns to be constructed on the approach from Oakpark subdivision to The Links. These columns are within The Links subdivision, on Birdyway Drive and are on public property. Although there is no specific mention of these 2 columns in the earlier resolutions, we assume they are part of the earlier approvals. If on review you find that an additional resolution would be required for that part of our fence system, kindly submit our request to the council for the appropriate variance and encroachment resolution. In order to present a quality development and maintain its design integrity, we hereby request the town council's approval, which would allow us to build the fence as per submitted design. We shall be grateful. Sincerely, -3 Ken Purewall President MGI (The Links) Inc. Eric. Copy of fence design. KP-482399-DMtTO T I ? 01 .31 2 j PARTIAL SITE PLAN t, f Y LOT 65 t - j in to I cc > LOT 1 w iD io cr cnf3 0 o4 J vJ ui u-IU J ;II, a -o'• 'g'-o.. i i Yn Yf' QUARTER TOWN LINE Y LINL SI ,cn ^w/o^muE em/ Lxm/wm ,wn,'t BY OWNF7F4^w,;Ns'mnvo,u/w oomw =pC*u/ Wxcm,L nm, c^, :'w SLopo, TOP AND noo ,omfr. m WIn wnovom mum u^/L c'w z TOP GATE . `. =~ . '_ --_--_-----~ woma/ uumm*n eASc rACINo nwo' oowuu�`E BLOCK n*omp. | | o^oc �xcINu omcm AND TIm`mE 10se ---- / / s,uc/,uy, OWNER. ELEVATION | SCm,,� '� —.—� _____ ^_ ox, umox ON 6- ouwon ,c o^nnx u^cmop mxoK COLOR TO BE uacono BY OWNER, r--- nnovmc mw mnrm^/ nca^n | ~ 0,^on CORNER nLoox*onm. / TYPICAL. POST C2 SC*, m, 1- 0- [------ | | | | | | / | k-1. OCT-06-99 WED 08:54 AM AMO FAX N0, 416 971 6191 P. 01/01 5 October 5, 1999 Mayor Cam McKnight Town of Tillsonburg 200 Broadway, 2"d Floor Tillsonburg, ON N4G 5A7 Dear Mayor McKnight: Association of Municipalities of Ontario SENT VIA FAX (519-842-94-31) Re: Municipal Act - Rottweiler and Pitbull Breeds of Dogs This is further to your resolution requesting the Ministry of Municipal Affairs and Housing to enact permissive legislation to restrict and regulate Rottweiier and Pitbull breeds of dogs through the Municipal Act, RSO 1990, This matter will be considered by AMO's Municipal Act Task Force as they look at a New Municipal Act. Now that the election is over, AMO is encouraging the Province to work closely With the Association and come forward with a new Act that reflects municipal interests. The Association will keep its members informed on this mattervia Alerts and other communications. Thank you for your continued interest and support. Yours tr ly, Pat Vanini Director of Policy and Government Relations AMO FUC U 90.034 393 University Ave., Suitt;1701 Toronto, UN MbU Wa (el: 0%) 971-9856 • tax: (416) 971-6191 • email: amo cGamo.muilicom.com LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES September 1, 1999 The Full Authority met at 7:30 pm in the Authority Boardroom with all members present except G. Sytsma and L. Chanda. Staff present were J. O T9 MErTalhB..&`Be, J. Robertson and W. Cridland. �� D . BACKUS MUSEUM BOARD OF MANAGEROff CO11kl=E The Chairman welcomed everyone and called the Backus Museum Board of Management meeting to order. Members T. Millar, G. Sytsma and L. Chaada were absent. C. Poff, BHCA Site Director, was present. Mr. Oliver reported that Mr. Millar sent his apologies for not being able to make the meeting. He had misunderstood the procedure. Mr. Van Londersele called for and received no disclosures of interest. The Chairman called upon Mr. Poff to present a staff report datedAugust 25,1999 regarding a request to use approximately $7,200 of Third Century funding which is still available for the Historical Complex. Mr. Poff went on to describe the items that staff have identified that require repairslalterations. The list was compiled by the Curator and Site Director. The Townsend Barn, the log cabin, the Forbes Barn, the Museum and Aunt Erie's Kitchen were all identified as projects with estimated costs. MOTION A-53 - moved by B. Abele, seconded by J. Wells and carried that the items identified in a memorandum dated August 25, 1999 from the Field Superintendent be completed as the last remaining tasks in the Backus Heritage Village under Third Century. The Chairman then called the Backus Museum Board of Management to a close. FULL AUTHORITY Chairman D. Van Londersele coma Lenced with the Full Authority meeting at 7:45 pm and called for and received no disclosures of interest. He noted the calendar of events for September 1999 and advised that the Long Point Foundation Directors' meeting for September 14, 1999 has been cancelled due to insufficient business items. The Chairman called for any other items to be added to the agenda. P. Black requested two items be added to New Business; (f) Trans Canada Trail; (g) Cycling in Haldimand-Norfolk map. Staff were requested to delete the Full Authority meeting time on the agenda when the Backus Museum Boarcl, of Management meeting occurs at 7:30 pm. All members are to be present for that meeting and if it adjourns prior to 8:00 pm the Full Authority meeting -*Nr.11 commence earlier than 8:00 pm. rrTY T nvT,"vYrN"r�"r e-t-%,4ikgyi—r'r.r. vAir*4RrrC Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells r September 1, 1999 The Chairman called for any errors or omissions of the previous meeting held August 4, 1999. Mr. Orth noted the word "privacy" should be changed to "sun blockage" regarding the administration office window tender. It was also noted the board did not make any formal recommendations to tint the windows to low E glass. Mr. Van Londersele asked if all members were in favour. All agreed. M. Gartshore questioned the wording regarding the deferment of recommendations for the new Forest Management Plan and action recommended at the previous meeting. Draft management silvicultural guidelines is in reference to the new provincial silvicultural guidelines for South Western Ontario that agencies are expecting to be available soon. M. Gartshore noted that the minutes should reflect that D. Holmes will compile existing LPRCA guidelines and bring them to the October meeting for discussion as per current operations/practices. MOTION A 54 - moved by R. Orth, seconded by J. Lester and carried that the minutes of the previous meeting of the Full Authority held August 4, 1999 adopted as circulated. Business Arising: The Chairman called upon W. Cridland to report on a memorandum dated August 25, 1999 regarding LPRCA Water Conservation Policy and associated strategies that she had prepared based on a request at the last meeting. W. Cridland reviewed the report. It provides a summarization of existing policy with respect to water management. The overall goal of LPRCA and its objectives, along with existing programs is compiled in the report. The report asks the question; where do we (LPRCA) want to go from here? The Authority has limited time and resources. It needs to create realistic targets with associated work plans that are comparable with roles and responsibilities identified by Conservation Ontario and relevant provincial agencies. W. Cridland pointed out that decisions can not be made in the LPRCA watershed without detailed information on supply and demand of water. Data collection needs to be gathered into a useful format. W. Cridland's report identified priority targets which is in addition to our existing role in water conservation. The report focussed on more education on local water conservation such as irrigation and good management. Members thanked W. Cridland for compiling the information. Several questions were raised in reference to LPRCA's present role with low water flows. Item three and six per the report list were identified as new initiatives. Existing strategy statements for the Water Resource Management program and the Conservation Services Program were reviewed. S. Hazen advised staff there could be Federal funding available in the near future. J. Oliver reported he had just attended a meeting which there was indication that it appears the provincial government may be interested in providing funding for programs that will protect water supplies and enhancement. Discussion centred on the wording "principle" in the motion. After discussion members agreed to leave the word "principle". r ULL AU THORI I'll COMMIT I EE MEMBERS Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, 2 Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells September 1, 1999 MOTION A-55 - moved by F. Sanderson, seconded by J. Wells and carried that the recommendations contained in a memorandum dated August 25, 1999 from the Lands &- Waters Supervisor relating to the LPRCA Water Conservation Policy be approved in principle, subject to annual budget and work plan review. P. Black introduced a guest, F. Antkiw, who is a cash crop farmer. Mr. Antkiw is concerned about low levels of water in the streams and was present for LPRCA's discussion relating to Water Conservation Policy. Mr. Antkiw does not irrigate from his stream and is upset that the fish are being killed off by the dry conditions. He feels the Authority should be taking a lead role. Mr. Van Londersele welcomed other guests - J. Clark, F. Antkiw and S. Craggs. F. Sanderson questioned the wording "same format as `98" regarding the Christmas memorandum that was circulated at the previous meeting. He wanted to know who paid to attend the function in 1998. It was reported that the only people who did not pay for a meal at the 1998 Christmas function were staff as per the approved motion. Discussion followed on who should pay at this type of function. It was noted that staff pay for their spouses or guests. MOTION A-56 - moved by F. Sanderson, seconded by R. Orth and DEFEATED, that the Authority pay for all staff, members and special guests at the Christmas Party for 1999. MOTION A 5 7 - moved by P. Black, seconded by J. Wells and carried that LPRCA pay for the 1999 Christmas Dinner for staff and invited guests AND FURTHER that board members pay for their own meals as well as their invited guests meal. The question was asked if all municipal representatives were invited in 1998 or is the Authority still rotating within the watershed each year with their invitation. Mrs. Bravener reported that all municipal mayors in the watershed have been invited to attend for the last few years due to structural changes in the watershed. Correspondence: Ontario Property Assessment Corporation - advising Camp Trillium of the tax classification status. Members expressed their concern for the organization's assessment problem and wish them success in obtaining an exemption/reduced assessment. Conservation Ontario - the groundwater video working group announcement that Bob MacDonald will host the Conservation Ontario broadcast video regarding the importance of ground water to the environment, the economy and the communities across Ontario. Howard Trupp - regarding payment/timing of his 1999 seasonal fees and requesting consideration due to -%vhen staff were available to receive funds. J. Oliver repiied that senior staff had approved that Mr. Trupp be offered to apply the 1999 $100 late fee to his 1999/2000 winter storage as compensation. FULL AUTHORITY COMMITTEE MEMBERS ill/all i LUC,C, i-1.1..i L)1al1\, 1. ,1) 1.: 1:i: Mia, .. :.:.l't LJa1 lJi1V: L, JAt" I Of i1.1L.:ia, Ja:1. Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 3 September 1, 1999 Ar a Department of Fisheries & Oceans - regarding August 13 Water Resource Meeting. Mr. Baskerville reported he attended the meeting in Burlington along with representatives from OMAFRA; OMNR; DFO and other C.A.'s. The purpose of the meeting was to determine the roles of the various agencies involved in management of water resources and to develop a better understanding of the strategies of each agency on the sustainable use of water. Mr. Baskerville felt the meeting was productive, each agency's legislative responsibilities were identified. Discussion centred on better inter -agency communication, enforcement and approval review among the staff and approaches to resolving present priority issues. An enforcement agency triage shows OMNR as the lead on issues stemming from construction of dams, the CA and MOE will lead water flow issues and DFO/MOE will be the lead for fish kills depending on the nature of the occurrence. MOTION A-S 8 - moved by S. Hazen, seconded by S. Lamb and carried that the following items of correspondence be received as information: Ontario Property Assessment Corp. re: Camp Trillium Conservation Ontario re: ground water video Howard Trupp re: campsite fees DFO re: Low Water Strategy Meeting Fill, Construction Applications: a) Big Creek fill violation status - discussed "in -camera" b) City of Nanticoke - application to construct an erosion control structure at 49 Harbour Street, Port Dover. They wish to construct an armour stone breakwall and remove an existing concrete slab. The Department of Fisheries &.Oceans has reviewed and approved the application. MOTION A S 9 - moved by M. Gartshore, seconded by S. Lamb and carried that the City of Nanticoke be granted permission to construct an erosion control structure as outlined in application CN-7/99. New Business: The General Manager reported on the recent CA/MNR meeting he attended in Guelph on August 31, 1999. He reported it was his opinion that he senses that MNR is trying to reestablish quality in their relationship with CA's. Mr. Oliver reported the meeting was well attended and was the last of five meetings dealing with initiatives and issues of mutual concern. Five matters presented for discussion were Stewardship Councils, DFO/CA relationships, Agreement Forests, Capital program expenditures and digital information. Mr. Oliver noted LPRCA continues to be the only CA to date to have signed a new forest agreement with MNR. Other CA's still have large debts on paper and are still unresolved. There was discussion on future availability of funding for capital. MNR is expecting another r. TT T A T T-r"nQ rr V (-(%1k,4Mr rrr~ r~ A,41r YVr14 S Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 4 September 1, 1999 large cut to it's budget. There was discussion regarding sharing GIS data between the two agencies. The role of stewardship councils continues to receive criticism from CA's due to responsibilities they have taken on. MNR will review those duties during the next 12 months. The General Manager reported that there is a proposal to develop a "Provincial Water Management Business Plan" that the government is interested in putting forward for implementation. 2000 Budget Preparation - P. Bravener reported that senior staff have compiled a five-year capital budget forecast and wish to include it as an agenda item for discussion at the October meeting. Staff will also attempt to have draft #1 of the 2000 budget ready for review/discussion at the November Full Authority meeting. 1999 Norfolk County Fair - Supervisor of Community Relations, J. Robertson, reported that LPRCAwill have anew location at the 1999 Norfolk County Fair. She feels the new location is more visible and will present a higher profile. She announced a list for volunteers was being circulated to staff the booth. The Chairman requested board members to volunteer some time. Mr. Black suggested J. Robertson investigate the use of other volunteer members from organizations such as the Long Point Foundation or Norfolk Land Stewardship Council. Chairman D. Van Londersele thanked J. Robertson for the recent summer newsletter "Conservation Matters". J. Robertson reported LPRCA will also be participating in the upcoming Woodstock Farm Show. It is a cooperative effort between UTRCA, GRCA and LPRCA. 1999 Erosion Control Assistance Request - W. Cridland, Lands &. Waters Supervisor, presented a request from T. Daniel for assistance. W. Cridland reported the project is estimated to cost $6,000, which will include fencing, rock protection on eroded banks and an alternate water supply. MOTION A-60 - moved by B. Abele, seconded by F. Sanderson and carried that financial assistance of $1,000 be granted to Tina Daniels for erosion control work in the Township of Norfolk under the Conservation Services Program. Draft Forest Technical Advisory Committee Terms of Reference - The General Manager presented a staff report regarding Motion A-17 (May 5/99). That motion was to address the fact that when the new forest management plan was approved on May S, 1999, the recommendation to establish a technical advisory committee was not approved, but was referred to committee for further review and recommendation. The 20-year forest management plan recommends that LPRCA obtain scientific and technical input to assist with development of policies and management strategies for our forests. The report provided an analysis of benefits, budgetary implications, a summaq ax,d recommendations of specifics. The report also provided a possible candidate member list. FULL AUTHORITY COMMITTEE MEMBERS Lii.Alt IWCAC, A'CCi A i.i-&, L Lkl) k,il.siiva, i`r'liliy L0,110iojit , jA4: %Al i i.4.LCil, J.iili Lailui, ju", a.la—Z, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 5 September 1, 1999 A discussion followed with some members expressing they were not in support of forming a forestry technical advisory committee. F. Sanderson and R. Orth both spoke strongly against it and made comparisons to the Backus Woods Advisory Committee. J. Wells, D. Van Londersele, P. Black and C. Van Paassen expressed support and suggested it would be a positive move forward with positive results. A recorded vote was requested by P. Black. MOTION A 61 - moved by J. Wells, seconded by P. Black and carried that the Authority establish a forestry technical advisory committee in accordance with terms of reference presented in a memorandum dated September 1, 1999, except that membership on the Committee shall be set at six (6) members to be selected by the Authority from interested candidates. B. Abele, Yes; P. Black, Yes; M. Gartshore, Yes; S. Hazen, No; S. Lamb, No; J. Lester, No; R. Orth, No; F. Sanderson, No; D. Van Londersele, Yes; C. Van Paassen, Yes; J. Wells, Yes. P. Black reported the Town of Simcoe has approved a resolution supporting the Trans Canada Trail coming through Simcoe. Mr. Black inquired if anyone had seen the `Cycling in Haldimand-Norfolk map' brochure. Mr. Oliver reported that the Authority had contributed to the project and copies are available at the office. MOTION A 62 - moved by R. Orth, seconded by J. Lester and carved that the Authority enter an "in camera" session. MOTION A 63 - moved by C. Van Paassen, seconded by B. Abele and carried that the "in camera" session be adjourned. The Supervisor of Resource Planning, B. Baskerville reported that the Big Creek fill violation charges against Jack Farewell was dismissed by the court on the grounds that the forms used were incorrect. The board considered recommendations from the special Finance & Personnel committee meeting held August 16, 1999. MOTION A 64 - moved by C. Van Paassen, seconded by F. Sanderson and carried that the Authority accept the recommendations of the special Finance & Personnel Committee meeting of August 16, 1999 as detailed in MOTIONS FP-39 and FP-40 AND FURTHER that 1999 salary and wage increases be implemented effective January 1, 1999. D. Van Londersele P. Bravener Chairman Supervisor of Finance S& Administration FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 6