991108 Regular Council AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY — November 8`h, 1999 — 8:00 P.M.
ORDER OF BUSINESS:
A. Closed Session
B. Adoption of Minutes — October 25h,1999
250ctoberMpenMi
nutes.doc
C. Adoption of Agenda
D. Declarations — Municipal Conflict of Interest Act
E. Anointments/Delegations
F. Public Hearings
8:00 1. MGI (The Links) Inc. — Application for Sub -Division Approval
W
"Pagis I nent.xir
G. Committee of Adiustment
l . A-18/99 — MGI (The Links) Inc.
"Pagis Document
(2)-xW'
i) Comments from County Planner (to be circulated)
ii) Comments — Margaret and Wilfred Scott
•
4 '
"Letter (10).xif'
H. Reports
1. CAO RE: Request for Variance to Sign By -Law — Stauffer Motors Ltd.
"report
Letter.0
-stauffersign.doc"
2. CAO RE: Reduction of Numbers of Council Members
W
"dmorris.report.coun
cil #.doc"
3. Director of Operations RE: Tillsonburg Old Sox — Entrance Signs
!�I Ti
'Tillsonburg Old Sox "Letter (13).xif'
Entrance Signs rev ni
4. Director of Community Services RE: Transit Bus (Placed on Executive
Agenda, to be possibly brought forward on Monday.)
(Attachments can be found on Executive Agenda.)
5. Director of Operations RE: Tender Results — Parking Lot Snow Removal
W
'Tender results
Parking Lot Snow Rei
I. Communications
1. Town of Hanover RE: Request for Support of Resolution — Shortage of
Family Physicians
R
"Letter (2).xif'
2. Annandale School Community Council RE: Re-routing of Broadway
Traffic
R
"Letter (3).0'
I Information
0
♦ I
1. Mr. Kyle Kruger, CAO, Municipality of Bayham RE: Haldimand-Norfolk
Reform — Town of Tillsonburg Supplementary Submission ii(4
"Lett).xif'
2. Councillor David Mason, Municipality of Bayham RE: Restructuring
D
"Letter (5).xif'
3. Long Point Region Conservation Authority Minutes of October 6t', 1999 ii(6
"Lett).xif'
4. Fund Raising Committee, Delhi Imperial Place Development Inc. RE:
Medical Centre, Delhi
ns
"Letter (7).xif'
5. County of Oxford, Department of Public Health and Planning RE: Public
Notice:
i) Town of Tillsonburg — Application for Official Plan Amendment
Md
in
"Letter (11).xif'
ii) Till -Del Ltd. — Application for Official Plan Amendment and Zone
Change
"Letter (12).xif'
K. Resolutions
L. By -Laws
1. By -Law 2919 - To establish the Number of Elected Members of Council
2919.doc
M. Notice of Motion
3
OCTOBER 25',1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, October 25`h7 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar and R. Smith
REGRETS: Councillor C. Rosehart
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
B. Adoption of Minutes — October 12`b, 1999
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Minutes of
Council under date of October 12th, 1999 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No.3 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Agenda as
prepared for Council Meeting of October 25`h, 1999 be adopted, with the
addition of.-
G. Reports
6. CAO RE: Presentation to Haldimand-Norfolk Special
Advisor.
"Carried"
D. Declarations — Municipal Conflict of Interest Act
None.
E. Appointments/Delmations
1. Lucy Gaynor RE: Up -rooting of Bulbs — Newman Park
Miss Lucy Gaynor was present to discuss concerns with respect to the up-
rooting of tulip bulbs in Newman Park.
Appreciation was expressed to Miss Gaynor for her volunteer work.
The Director of Operations was directed to meet with Miss Gaynor to
discuss this issue..
2. Bonnie Pennington & Terry -Lynn Clarke RE: Halloween
A delegation was present opposing Halloween being held on Sunday. As
well, a petition was filed in favour of Halloween being held on Saturday,
October 30'', 1999 rather than Sunday, October 31 S`, 1999.
The C.A.O. reported that London, St. Thomas and Aylmer were keeping
Halloween on Sunday the 31S`. Woodstock is considering it this week.
Councillor Leachman circulated information regarding Halloween, which
he had researched.
F. Committee of Adjustment
l . A-17/99 — Harry & Maria VanRyswyck
i) Comments — County Planner (to be circulated Monday)
Mr. Mike Barrett, Planner, County of Oxford, was present and
reviewed the submitted application and recommended deferral of
the application.
The applicant's nephew was present in support of the application.
No persons appeared in opposition to the application.
K
No. 4 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Tillsonburg
Committee of Adjustment defer application A-17/99 for 22 Windemere,
for the following reason:
1) To permit the applicant to consider removal of the existing sheds
and reduction in the size of the proposed sunroom in order that the
addition is closer to conforming with the provision of the R 1 zone.
"Carried"
G. Reports
1. Director of Operations RE: 1999 Fall Operations Quarterly Report
2. Director of Operations RE: Police & Fire Department Parking Lot Tender
Results
3. Director of Operations RE: Highway 19, Broadway from Concession
Street to North Town Limits — Assumption of 2.652 km as a Kings
Highway Connecting Link
4. Director of Corporate Services RE: Draft Emergency Plan
5. Director of Operations RE: Airport Maintenance Operations and MT
Sidewalk Plow Financing
H. Communications
1. County of Renfrew RE: Support of Resolution — Development of the
Canadian Neutron Facility at the Chalk River Laboratories of Atomic
Energy of Canada Limited
2. Tillsonburg B.I.A. RE: Status Report — Parking Review
3. Tillsonburg Chamber of Commerce RE: Economic Development —
Request for Up -Date
I. Information
1. Mr. John Armstrong RE: Economic Development
2. Howie and Edna West RE: Remembrance
3
3. AMO RE: 1999 Conference Proceedings
J. Resolutions
No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the 1999
Fall Operations Quarterly Staff Report dated October 18, 1999 be
received.
"Carried"
No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff
Report dated October 20, 1999 be received and the contract for
Police Department/Fire Department Parking Lot Improvements be
awarded to Viewcon Construction Limited of Woodstock, Ontario
being the lowest tender received.
"Carried"
No. 7 AMENDED Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff
Report dated October 18, 1999 be received and the Town of Tillsonburg
assume full responsibility including maintenance of Highway 19, as a
connecting link, Broadway from Concession Street to the North Limit of
the Town of Tillsonburg commencing on November 15, 1999.
"Carried"
No. 8 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Staff
Report dated October 24, 1999 be received;
AND THAT the MT be replaced using $65,000 from Public Services
Equipment reserves and $7,100 from the Airport Equipment reserves;
AND FURTHER THAT the decision to purchase a new tractor for the
shared use of Parks and the Airport be deferred to the 2000 budget
deliberations.
"Carried"
No. 9 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg support the County of Renfrew's resolution with
respect to development of the Canadian Neutron Facility at the Chalk
River Laboratories of Atomic Energy of Canada Limited.
"Carried"
4
No. 10 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the
correspondence from the Tillsonburg B.I.A. requesting a status report on
the Parking Review and the implementation of the recommendations
contained therein be received.
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the
correspondence received from the Tillsonburg District Chamber of
Commerce requesting an up -date on the economic development issue be
received.
"Carried"
K. By -Laws
The following By -Law received first and second reading:
1. By -Law 2918 — To Formulate a Plan for Protecting Persons and Property in
an Emergency Area
L. Notice of Motion
M. Executive Committee
No. 12 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
N. Oven Session
Council moved back into Open Session and passed the following resolution.
No. 13 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Report as
prepared by the CAO under date of October 23rd, 1999 be adopted and
submitted to the Special Advisor for the Regional Municipality of
Haldimand-Norfolk.
"Carried"
5
Meeting adjourned.
MAYOR
CAO/CLERK
PUBLIC NOTICE
pursuant to Sections 51(19) (a) of the Planning Act. R.S.O. 1990, as amended
APPLICATION FOR SUBDIVISION APPROVAL
in the
COUNTY OF OXFORD TOWN OF TILLSONBURG
P.O. Box 397, Court House Municipal Offices
Woodstock, ON N4S 7Y3 Tillsonburg, ON N4G 5A7
(519) 539-9800 (519)842=6428
DATE: November 1, 1999 FILE: 32T-95003: MGI (The Link
Purpose and Effect of the Proposed Draft Plan of Subdivision _�_____---
Oxford County Public Health and Planning Committee and the Council of the Town of Tillsonburg are
considering an application for draft plan of subdivision. The proposed subdivision would permit the creation
of 43 single-family lots and a park. The plan corresponds to Phase 2; Phase 1 was recently registered as
Plan 41M-376
The subject property is located on the west side of Quarter Town Line and east of the municipal boundary
between the Town of Tillsonburg and Township of South-West Oxford , comprising Part Lot 8, Concession
11 (formerly Dereham) in the Town of Tillsonburg.
Public Meetings
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed draft plan of
subdivision on:
Date: Monday, November 8,1999
Time: 8:00 p.m.
Place: Municipal Offices, Tillsonburg, ON
Oxford County Public Health and Planning Committee will hold a public meeting to consider the proposed draft
plan of subdivision on:
Date: Thursday, December 2,1999
Time: 10:15 a.m.
Place: Planning Annex Boardroom, 78 Light St., Woodstock (beside Court House)
Attached is a copy of the proposed plans. We would welcome your comments or suggestions either in writing
or presented in person at the public meeting.
Other Planning Act Applications - NONE
If a person or public body that files an appeal of a decision of County of Oxford as the approval authority, in
respect of the proposed plan of subdivision, does not make oral submissions at the public meeting, if one is
held, or make written submissions to County of Oxford before the proposed subdivision is approved or
refused, the Ontario Municipal Board may dismiss the appeal.
If you wish to be notified of the decision of the County of Oxford in respect of this proposed application, you
must make a written request to the County of Oxford. Copies of the Planning Report prepared for these
applications will be available at the Town Municipal Office 48 hours in advance of the public meeting.
Additional information relating to the proposed plan of subdivision will be available for inspection between
8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Department of Public Health
and Planning, Woodstock. If you have any questions regarding the above -noted application, please contact
Michael Barrett, Intermediate Planner, of the Department of Public Health and Planning.
Your truly,
Idb M. R. Bragg,
Director of Pu is H r1thh Planning
County of Oxf d
415 Hunter Stree Court House
P.O. Box 397, Woodstock, On N4S 7Y3
Telephone: 519-539-9800
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File: A-18199
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HE_LRING
Take notice that an application has been made to the Tillsonburg Committee of Adjustment for variance to certain provisions of the
Tillsonburg Zoning By -Law 1994, as amended:
And further that this application is being made under Section 45 of the Phanning Act. R S.O 1990. By:
OWNER(S): AGENT:
MGI (THE LINKS) INC. Mark Minor
1343 Greeneagle Drive 15 South Street East
Oakville, Ontario Aylmer, Ontario
LOCATION:
Lots 1, 2, 33, 34, 35, 36, 37 Plan 41M-170, known municipally as Fairway Hills Boulevard
PURPOSE:
The purpose of this application is to seek the following variance(s) to Tillsonburg zoning By -Law 1994, as amended to permit the
development of single family dwellings in a new subdivision just being constructed
For Lot l:
Relief from Section 6.2.1.1.6. Rear Yard: to reduce the rear yard setback from the required 12 metres (39.4 feet) to 8.00 metres (20
feet).
Relief from Section 6.2.1.1.9. Exterior Side Yard. to decrease the exterior side yard from 7S metres G4.6 ft.) to 3.0 metres (9.8 ft }
For Lot 2:
Relief from Section 6 2. L 1.6. Rear Yard: to reduce the rear yard setback from the required 12 metres (39.4 feet) to 8.00 metres (26
feet),
For Lot 37:
Relief from Section 6.2.1.1.6. Rear Yard: to reduce the rear yard setback from the required 12 metres (39.4 feet) to 10.00 metres (32 8
feet), -
Relief from Section 6.2.1.1.9, Exterior Side Yard: to decrease the exterior side yard from 7.5 metres (24.6 ft.) to 3.0 metres (9.8 ft }
For Lot 33, 34, 35, & 36:
Relief from Section 6.2.1.1.6. Rear Yard: to reduce the rear yard setback from the required 12 metres (39.4 feet) to 10.00 metres (32.8
feet),
The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994 with respect to land, buildings and
structures or the uses thereof provided that in their opinion it is desirable and appropriate development for that land, building or
structure and that it does not adversely effect the Tillsonburg 'Zoning By -Law or Oxford County Official Plan.
Before making its decision. the Committee of Adjustment %%ill hold a Public Hearing to consider submission in favour or in opposition
to the applied for minor variance from interested persons.
Take notice that the Public Hearing will be
Date: November 8, 1999
Time: 8:00 P.M.
Place: Tillsonburg Council Chambers
Municipal Offices, Town Centre Mall
If you do not attend and are not represented at this meeting. the Committee may proceed in your absence and you will not be entitled
to any further notice of the proceedings
Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the
Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision.
Dated at Tillsonburg this 29ei day of October, 1999.
David Morris
Secretary -Treasurer
a-18-99
NOTE: THIS IS NOT A PLAN Of SURVCY
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TO: The Mayor and Members of Council
FROM: David C. Morris, C.A.O./ Clerk
SUBJECT: Request forVariance to Sign by-law — Stauffer Motors Ltd. (685 Broadway)
DATE: November 2nd,1999
PURPOSE:
To advise Council with respect to a request for variance to Town of Tillsonburg's Sign by-law
No.2718.
BACKGROUND:
I. The Town of Tillsonburg regulates signs within the Town byway of its By -Law 2718 passed the 23rd
of May 1995.
2. Standard or Pylon signs are restricted to a height not to exceed thirty (30) feet (9.2 meters).
APPLICATION:
i . Steelart Signs have made application on behalf of Stauffer Motors Ltd. for the construction of a pylon
sign to be erected at 685 Broadway to replace the existing Ford Dealership sign. It is proposed that the
sign be approximately 30' 8 3/8" in height. The applicant has requested a 2' variance to the maximum
height requirements of Town of Tillsonburg By-law 2718.
2. Attached is a copy of the request.
RECOMMENDATION:
It is recommended that Council grant a variance to By -Law 2718 to permit the construction of a
replacement pylon sign at 595 Broadway having a maximum height of 32 feet.
Respectfully submitted,
D. C. Morris
C.A.O./Clerk
11/02/99 12:21 FAX 1 519 688 0759 TILLSONBURG PUC 86964255 a 001/001
11/02/99 TUE 10:35 FAX IJVVl/VV1
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To: Town of Tillsonburg Date: November 2.1922
From: Ryan GaUI
Attn: Doug Robertson # of pages including this one --I
REFERENCE: STAUFFI;R MOTORS LTD. 685 BROADWAY, TILLSONBURGo ON N4G 4H1
Dear Mayor and members of council:
The following letter requests for relieve from the Town of Tlllsonburg sign By-law for the
above location. Our proposed ground sign Is slightly over sized and doesn't comply with your
Bylaw. We would like permission to construct an 89 sq.ft pylon sign a@ 30'-8 3i8' high_ I
understand that according to your sign By-law, a pylon sign shall not exceed 301t. We would
like to request for relief for an extra 2 ft above the 30ft maximum.
Ford of Canada has a new sign program for all their locations in Canada. We have the
contract to replace all existing main Ford brand ground signs in Canada. We are extremely
busy with the new program and I hope that the proposed sign, selected for this location will be
approved. The sign face area and height of the sign is similar to the existing main pylon, so
there is no drastic change. The proposed sign is standard sized pylon. The height of the sign is
in proportion to the sign head and a smaller scale design would not be presentable and out of
proportion. If we complied with the sign Bylaw we would have to construct a custom made
sign, which is quite costly.
Ford of Canada and us are on a quest to install all the new signage in the coming
months and we are building signs everyday and our target must be met. I am requesting for
support to our proposals to your next council meeting.
Thank you,
Yours truly,
Ryan Gaul
FEED W THIS END
FAX
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Fax No.: No. of a
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Date: dU �—
Company'
Fait NO.:
Comments: ;
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COPY BLUE
`VINYL IST SURFACE
MAX COPY AREA =
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FORD ELUPTICAL AREA . 48 SO FT
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TOTAL SIGNSO
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- ALL WELDS & WELDING TO CSA W59 &
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CLADDING
WELDERS CERTIFIED UNDER W47.1
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- ANCHOR BOLTS TO BE MINIMUM 44W STEEL
8'-2"
- CONCRETE TO BE MIN 25MPa ® 28 DAYS
REVEAL
- SOIL TO BE MOIST TO DRY WITH A BEARING
CAPACITY OF 3000 psi MIN, (POUR AGAINST
v
UNDISTURBED SOIL). PASSIVE PRESSURE OF
U
MIN. 300 LB/SO FT/FT OF DEPTH
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- RE -BAR TO CSA G30-12M GRADE 400
- MATCH PLATE BOLTS TO BE A-325
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IM0MUM THE CORPORATION OF THE
TOWN OF TILLSONBURG
REPORT
TO: The Mayor and Members of Council
FROM: David C. Morris, C.A.O./Clerk
SUBJECT: Reduction of numbers of Council Members
DATE: November 2/99
PURPOSE:
To advise Council on the process to reduce Council numbers and recommend the enactment of a by-
law to reduce Council's numbers to 7 members.
BACKGROUND:
Town of Tillsonburg Council previously received and adopted the Organizational Review Report of Allmat
and Associates which recommended in part the reduction of Council numbers from 9 to 7 — Mayor, Deputy
Mayor and 5 Councilors all elected at large.
COMMENTS:
Section 29(3) of the Municipal Act provides that Council may pass a by-law changing the number of its
Elected members subject to the following:
• Council shall be composed of a head of Council and at least four other elected member
• Before passing a by-law pursuant to Section 29(3), Council must give notice of such
intention and hold at least one public meeting to consider the matter
RECOMMENDATION:
That Council give 2 readings to a by-law setting the number of Council members to 7 — Mayor,
Deputy Mayor and 5 Councilors all elected at large within the Town of Tillsonburg and give notice
by Advertisement in the Local Paper of its intention to consider this matter and finally pass such by-
law at its neat regular Council Meeting of November 22�`', 1999.
Respectfully submitted,
D. C. Morris,
C.A.O./Clerk
MUNICIPAL OFFICES - Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
CORPORATION OF THE TOWN OF TILLSONBURG
STAFF REPORT
TO: David C.Morris, CAO DATE: November 2, 1999
FROM: Steven T.Lund, Director of Operations FILE: Equipment
SUBJECT: Tillsonburg Old Sox — Entrance Signs NUMBER 0990011
PURPOSE
Proposed Entrance Signs to Town of Tillsonburg,
BACKGROUND
Attached is a copy of a letter from Samuel I. Lamb, Manager, Tillsonburg Old
Sox requesting to post sign tabs on all four billboards at the town. The
Tillsonburg Old Sox earned the title of Canadian National old-timers'
Baseball Champions for 1999. The team is currently working on acquiring
funding and services to minimize expenses. They are also requesting
promotion/recognition of the athletes at a future social event.
COMMENTS
Entrance Sianage
The Tillsonburg Old Sox are currently working on acquiring the signs, which
should be 150-200 mm in height and the width of the entrance sign base that
could be posted at the base of the existing sign at all four locations.
Operations- Public works staff could install the signs. The works labour is
valued at approximately $150.00 to install all four signs. This could be
pick-up in our sign budget as part of the town's contribution.
Its proposed to have the signs posted for a one year period, subject to
demand on the sign base from other groups, and determine through a yearly
staff review if the signs should be remain or replaced with another groups
achievements, preferably of National Status. New signs would be subject to
council approval. It should be noted these signs are for Canadian Champions
and not provincial champions.
Promotion / Recognition
Council should appoint someone from the Town to represent the Town of
Tillsonburg at a future social event with perhaps a certificate of recognition
honouring their achievement.
Staff Report - 1—
November 2,1999
Tillsonburg Old Sox Baseball -Canadian Champions- Entrance Signage
Director of Operations C.A.O./Clerk
August 23, 1999
Mr. David Morris, Chief Executive Officer
The Town of Tillsonburg
Municipal Offices, Town Centre Mall
200 Broadway, 2'd Floor
Tillsonburg, ON N4G 5A7
Dear Mr. David Morris:
The Tillsonburg Old Sox baseball club is an integral part of this sporting community and
now possesses the climinclion of be.'in the Ncitional 01(huner.�' 13aseball Champions fbr
1999.' This title was earned at the 7"' Annual Oldtimers' Basebali Championship held in
Oakville, Ontario on July 30 — August 2"d. To recognize this accomplishment, we
formally request permission to post this Canadian title on all four billboards that greet
motorists to our community.
Secondly, a working committee is currently seeking donations and services so that the
expense of this project is minimal. As in previous situations, your administration
celebrates such accomplishments through informal, social gatherings and/or even assists
in financial donations toward the athlete's operating costs. Your co-operation and
assistance in not only this matter but also in the matter of promoting and recognizing
these athletes at a future, social event for fellow athletes representing Tillsonburg would
greatly be appreciated.
We respectfully await your replti .
Samuel 1. Lamb, Manager
mavg/sil:drb
Don R. Barnard, Treasurer
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layouts, logos
SIUNS
crezon olv. banners. trucks
SCREEN PRINTING
sncKers, posters, i•sn[ns
iob site & real estate boards
COMPUTER CUT
lettering & graphics
i Marcy Ave. I msonourg, un.
Ph: 519 842-9447 Fx: 519 842-6790
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CORPORATION OF THE TOWN OF TILLSONBURG
STAFF REPORT
TO: D.C. Morris, A.M.C.T., CAO/Clerk DATE: November 4, 1999
FROM: Steven Lund, Director of Operations FILE: Tenders
SUBJECT: Tender Results - Parking Lot Snow Removal NUMBER 0990012
PURPOSE
Tender Results for Parking Lot Snow Removal
BACKGROUND
A tender was called for Parking Lot Snow removal in Municipal Parking Lots
for the following Locations:
1) All lots in the Mall Area
2) All lots on the East Side of Bidwell St. from Bridge St. to London St. V11.
3) All lots on the west side of Harvey St. from Oxford St. to Ridout St.
4) Lot beside Avondale Church.
The tender called for hourly rates for two Loaders to clear snow from the
municipal lots. A minimum 2 cu.yd. bucket was required.
The tender was advertized in the Tillsonburg News.
COMMENTS
Tenders were opened at 2pm on November 4, 1999 at the Municipal Offices.
Two bids were received and the results were as follows:
1) Fuller Trucking Company of Tillsonburg - Loader 1 $60/hr. 2.5 cu.yd.
- Loader 2 $55/hr. 2.0 cu.yd.
2) Promow Lawn Services Inc. of - Loader 1 $60/hr. 3 cu.yd.
RR2 Tillsonburg -Loader 2 $60/hr. 2.5 cu.yd.
Last years prices received were $ 50/hr and $55/hr. This represents an
increase of approximately 9% from last year.
Based on the above bids, both of which meet specification, Fuller trucking
Limited is lower by $5/hr. for the second loader.
RECOMMENDATION
"THAT the Staff Report dated November 4. 1999 be received and the contract for Parking Lot
Staff Report -1—
November 4,1999
Tender Results — Parking Lot Snow Removal
11/0Z/99 Z3:39:1Z EST; ASSOCIATION OF?-)
CLERK-Tillsonburg T Page OOZ
NOU-02--99 TUE 04:44 PM AMO
-NOV- 2-99 TUE 2:36 PSI TOWN OF HAHOYER
FAX NO, 416 971 6191 P. 01
FAX NO. 15193646456 P. 2
THE CORPORATION OF
4, D.,r�
CANA0A
MUNICIPAL OCR
November 1, 1999
TFIETowN OIL HANOVER
To: ALL MUNICIPALITIES IN THE PROVINCE OF ONTARIO
Re: Shortage oLF-a-inil ftklms
The following is a copy of a resolution adopted by Hanover Town Council at its meeting on October 25,
1999. We would appreciate your Couneirs consideration and support.
V4tKMAS Ontario, particularly rural and northcm communities face a serious shortage of physicians;
AND WHEREAS this shortage will become critical dud to an increasing aging population;
AND WHEREAS those physicians practising In under -serviced areas work long hours under mounting
stress;
AND WHEREAS their numbers have decreased due to retirements and relocations of physicians;
AND WHEREAS medical funding has been curtailed drastloally by both Federal and Provincial
governments;
AND WHEREAS, medical student enrolment has decreased since 1992 due to inadequate funding;
AND WHEREAS there is an increasing trend for recent medical graduates and physicians with years of
experience, some of whom are specialists in their respective fields, to migrate to the United States;
AND WHEREAS public government funding accounts for at least 50% or more of a physician's education
and training;
AND WHEREAS it is essential that Federal, Provincial and Municipal governmonts, in conjunction with
the Canadian Medical Association and their Provincial counterparts make a concerted effort to address these
problems in medical funding, medical school enrolment and training and the provision for an adequate
number of physicians in all settings; urban, rural and northern communities;
NOW THEREFORE, be it reeoNed, that the following action be scriously considered;
THAT the Federal and Provincial governments restore funding to medical schools to pre 1993 perowtages;
AND THAT additional funding be provided to allow for increased medical school enrolment to meet
projected physician shortages for the next 25 years;
341-10txt STREET, HANOVER, ONTARIO A'4N 1P5 Tel: (519) 364-2780 Fax: (519) 364-6456
11/8Z/99 Z3:39:48 EST; ASSOCIATION OF?->
CLERK-Tillsonburg T Page 883
NOV-02-99 TUE 04:45 PM AMO
MY- 2-99 TUE 2:37 PM TOWN OF HANOVER
FAX NO. 416 971 6191 P. 02
FAX NO, lblfl i4t4bb Y. j
AND nUT medical students be funded through an incentive grant by the Provincial government for up to
30% of their tuition costs provided they agree to practise in Canada for a period of 10 years upon
completion of their intemshlp. Within this grant struoturre shmdd be a provision for mimbursing this grant
at a scaled rate of service refund should such students migrate poor to this 10 year period;
AM THAT medical students in their Mural two years of medioal scboot be efiplle for a further 200/6 grant
for tuition and other expenses ifthey agree to practise medicine for 5 years in a ttoxthern or rural community
that is classified as under -serviced. Should this, contract be temin3td bef+cm the Unn empires, than
provision for reimbursing a scaled percentage of this fund be made;
AND TRAT local municipalities and/or local hospitals be allowed to contract with individual Physicians
for 5 to 7 year terms to provide service with a financial incentive to relocate to such under -serviced
communities. Should the contract bo terminated prior to the term agreed upon, reimbursernent be made
commensurate with balance of the unfilled portion of the contract;
AND MT selection for medical schools be revised to provide placements for aspiring physicians who
will agree to practise in northern and rural community setd"P;
AND THAT other reimbursement madols other than a fee for service be explored to ensure a physician has
an adequate income without having to see an increasing number of patients;
AND TYJAT emergency services in outlying hospitals be ra.tionalilzed to allow adequate coverage by
physicians and that such services not he commensurate with those provided by a walk-in clinic;
AND THAT the Ontario Medical Board not procrastinate unduly when investigating on the credentials of
physicians who wish to practise in Ontario and who have graduated from a well known and accredited
medical school.
By
IT YtESOX•'V D THAT the MiaWq of Health, College of Nurses and the Ontario /Medical Association
facilitate the training and approve the use of Nurse practitioners, based on the Saskatchewan model and to
use such pars -professionals in outlying northern regions and in remote ntrai regions wbelre this may be
practical and feasible;
AND FMTHER THAT this resolution be forwarded Wall municipalities in Ontario for their support, and
forwarded as wel I to, the Prime Ministet of Canada, the Premier of Ontario, the Provincial and )Federal
Ministers of Health, the local MPP and MP, the,A,ssoclation of Municipalities of Ontario, the Ontario
Medical Association, the Ontario Nurses Association and the. Grey Bruce Huron Perth Disttrict Health
Council for (heir Consideration and action
Yours truly,
William Roberts
CAO/Clerk
VITR!mz
This muterW is provided under contract as a paid service by the originating organization, and does nc
necessarily reflect the views or positions of the Association of Municlpalitita of Ontario (AMO), its
subsidiary companies, officers, directors or agents.
October 29,1999
Annandale School Community Council
Annandale School
60 Tillson Avenue
Tillsonburg, Ontario
Constable Tim McCoy
Tillsonburg Police Services
Concession Street East
Tillsonburg, Ontario
Dear Constable McCoy,
On behalf of the children, parents and staff of Annandale School I would like to
thank you for your continued support of our students and school, both in the day to
day operation of the school and also when direct police intervention is required.
From our perspective, one particular success this past year was the designation of a
crosswalk area on Tillson Avenue at Annandale School. We are grateful for the
professional manner in which the crossing guard has undertaken his duties as we
understand that students of this age can sometimes be reluctant to comply with
authority. Despite the often heavy traffic along Tillson Avenue, this individual has
managed to control the pedestrians from Annandale School most effectively.
With the re -construction of Broadway completed, it is a relief to see a decrease in the
volume of traffic on Tillson Avenue, particularly truck traffic. Therefore, it is with
some alarm that the Annandale School Community Council (ASCC) has received word
of a petition circulating among the residents of Tillsonburg that requests a complete
ban of truck traffic on Broadway. To once again re-route traffic along Tilsson Ave.
would endanger the lives of almost 700 school children from the neighbourhood
schools of Annandale and Maple Lane School.
This is simply not an alternative. Should an alternate route that by-passes the town
ever be required, the ASCC is confident that one could be found that would not
compromise the safety of our students.
Again, thank you for your ongoing support of Annandale School and for your
consideration in this matter.
Sincerely,
Susan Hindle
Chair ASCC
c. Stephen Molnar ASCC Community Representative
c. Tillsonburg Town Council
MUNICIPALITY OF BAYHAM
P.O. Box 160
Straffordville, Ontario NOJ 1Y0
telephone (519) 866-5521 • fax (519) 866-3884
to r ?7 1999
♦ , _ �.s � '� ?-mot
Mr. Milt Farrow
Special Advisor--
Haldimand-Norfolk Local Government Reform $�
Dear Mr. Farrow: -
RE: Haldimand-Norfolk Reform - Town of Tillsonburg Supplementary Submission of
October 24,199
The Municipality of Bayham is in receipt today, October 27, 1999, of the Supplementary
Submission of the Town of Tillsonburg dated October 24, 1999.
As noted by Tillsonburg, no prior discussion regarding this submission was undertaken with
this municipality. As such, we have had little opportunity to review and provide any detailed
response to the rationale for the submission.
In brief however, the Municipality of Bayham is not supportive of this proposal as put forward.
The Municipality has just been through exhaustive efforts that resulted in amalgamations.
Our current structure was implemented effective January 1998.
Over the less than two years since amalgamation, Council and staff have been working
diligently to implement this new organization in order to provide for clear, effective, and
efficient administration of the Municipality. An additional substantial change at this time would
be extremely difficult to undertake.
The Municipality will of course, continue to review all facets of its' administration, and consider
all options which will improve services and costs to its' rate payers.
Thank you for your consideration and good luck in your deliberations..
RespeI tIully,
KyIJrger;"AJM.C.T. \
Chi dminist}ative Officer
cc: C.A.O./Clerk -Town of Tillsonburg
Administrator/Clerk - Elgin County
Mr. W. Michael Fenn, Box 343
Deputy Minister of Municipal Affairs and Housing Port Burwell, ON.
17th Floor, 777 Bay St., NOJ 1 TO
Toronto, ON. October 30, 1999
NOJ 1 TO
M5G 2E5
Dear Mr. Fenn:
Having reviewed Minister Gilchrist's speech at the recent AMO Conference and hearing a great
deal recently about restructuring of municipal governments I would like to make some comments
and observations regarding restructuring in County of Oxford, Haldiman-Norfolk and, it is
rumored, Elgin County.
I am a councillor for the recently amalgamated Municipality of Bayham in Elgin County.
This amalgamation brought together the Villages of Port Burwell and Vienna and the Township
of Bayham. Before amalgamation I was a councillor for the Village of Port Burwell. This
shot -gun marriage resulted in the power takeover of Port Burwell and Vienna by the Township of
Bayham rather of a true "amalgamation".
Just prior to the amalgamations that took place in Elgin, Port Burwell was working with the
Town of Tillsonburg on an inventive and visionary amalgamation. We formed an intermunicipal
restructuring committee which met regularly and held one favourable public meeting. Since the
Township of Bayham was in-between Tillsonburg and Port Burwell and, Tillsonburg is in Oxford
while Port Burwell is in Elgin, this geographical arrangement naturally created problems.
However, in this age of information technology we believed this geographical barrier could be
overcome. We did invite Bayham Township to participate in this proposed amalgamation but
they were not interested. There was, however, much popular support for this proposed
amalgamation in Tillsonburg and Port Burwell.
Historically, Tillsonburg and Port Burwell have much in common. Our commence has always
been tied together. Geographically, Tillsonburg is in the extreme south corner of Oxford while
Port Burwell is in the extreme east end of Elgin. Both of us feel that geography is against us with
regard to being a part of our counties. Also, Tillsonburg is very much the service centre for Port
Burwell. It is where Port Burwell people mostly work, shop and take part in cultural and
recreational pursuits. Tillsonburg people use Port Burwell's harbour and beaches. Tillsonburg has
much more in common with the agricultural interests of East Elgin and Norfolk than in Oxford.
Consequently we felt we were very much a "community of interest".
In this letter I would particularly like to discuss "communities of Interest". I strongly believe that
this concept must be taken into serious consideration in future restructuring. It makes sense and it
is compatible with the people of the municipalities concerned. I believe that it is time to discard
many of the old county boundaries that have existed for over 150 years and forge the future with
new boundaries that will make more sense in the new millennium. We must show vision and
imagination in the creation of truly new municipalities of interest that will serve our populations
and to carry us into the future.
/2
In order to design these new communities of the future we must first set aside the past. Many
existing county boundaries are no longer valid as they were mapped out in a pioneer, agrarian
society that has long since been swept aside by an industrial society and now a technological and
information society.
Elgin for example is an anomaly because of its east -west axis while its communities of interest
run north and south. Port Burwell has nothing in common with the west end of Elgin nor do they
with us. However, we do have a lot in common with Tillsonburg to the north. All across Elgin
similar situations exists.
Included with this letter is information relating to the Tillsonburg-Port Burwell proposed merger
and indicating our communities of interest. I have also included a copy of a letter from Mr. Al
Leach, the past Minister of Municipal Affairs and Housing which deals with the proposed merger
of Port Burwell and Tillsonburg but leaving future options open.
If one were to do a strategic analysis of this merger using the SWOT method of analysis, that is to
say examining the strengths, weaknesses, opportunities and threats of such a merger one could
discover the following:
Strengths would see greater financial stability, more efficient government, communities of
interest involving health and welfare, social and physical infrastructure, industry, agriculture and
tourism and stronger economic compatibility.
Weaknesses would involve temporary administrative upheaval and possible isolation of
ratepayers at opposite ends of the community.
Opportunities would show enhanced economic development opportunities, a consolidated
cohesive voice for ratepayers and communities of interest based upon commerce and geography.
Threats would show in rampant self-serving political interests.
I challenge your government and your ministry to look to the future, to be truly visionary and to
promote and support creative approaches to restructuring that will have regard to communities
of interest. Our existing county boundaries must be forgotten as we remap into areas that are
compatible in terms of social, economic, geographical and political structures.
A single tier government for the existing County of Elgin would not be in the best interests of all
of Elgin. It would be politically centrally driven as history has shown, leaving the extreme east
and west ends of Elgin mostly ignored as in the past. A single tier for all of Elgin County would
not represent a true "Community of Interest'.
Thank you for your consideration in these matters of our political/geopgraphical area.
Res ctively,
r
David Mason
Councillor, Ward One,
Municipality of Bayham
cc: Mr. Milt Farrow, Special Advisor, Haldimand-Norfolk Local Government Reform
Mayor Cam McKnight, Town of Tillsonburg
FIGURE 1
APPROXIMATE'
00ALYlWHES OF INTEREST
StMarys Stratford Vs
,
London
LEGEND
_ I COMMUNRY OF INTEREST
04000004 SPHERE OF INFLUENCE
OF ADJACENT MAJOR CENTRE
LAKE ERIE
Kitchener a
Cambridge
Delhi AIL
Simaoe
u ET R E S
P.MY.—P.M — I
a a 0 0 a loan I a 0 oa
► 1� : I 1 1 � ` ► 11
VOL. 79 - NO. 14 TILLSONBURG, ONTARIO - FRIDAY, FEBRUARY 7, 1997 SINGLE COPY 65 CENTS (61' + 4° GST
Tillsonburg, Port Burwell propose historic agreement
Municipalities seek amalgamation to recognize community of interest
BY STEPHAN KLEISER
Staff Winer
Tillsonburg and Pori Burwell
have initiated a procedure that
could see the municipalities
amalgamate.
At a news conference in
Tillsonburg Wednesday afternoon,
official from both municipalities
said they will ask the minister of
municipal affairs to initiate
procedures under the Municipal
Boundary Negotiations Act to
amalgamate Tillsonburg and Port
Burwell.
The move would officially
recognize existing communities of
interest to achieve cost savings and
a 'reduction of duplication of
services through joint service
agreements.
Both councils have given first
and second reading to a bylaw to
initiate the process, but that doesn't
mean amalgamation is a done deal.
At this point, it is a statement of
intent and officials said thev will
hold public meetings before
making any final decisions.
"We felt it was time to do what's
best for our citizens," said Port
Burwell Reeve Tom Nesbitt.
"Due to the forced restructuring
of the County of Elgin, our council
felt it would be best to align with
an urban centre that reflects our
community of interest. We have
similarneeds and concerns and feel
we will be strengthened by this
move."
Tillsonburg Mayor Cam
McKnight said both Tillsonburg
and Port Burwell share a traditional
community of interest stretching
from the shores of Lake Erie
around Port Burwell north to
Tillsonburg. And, just -recently, the
municipalitiesjointly purchased an
abandoned CP rail line for use as
utility and recreational corridor.
"it has long been the position
of Tillsonburg councils, past and
present, that our community of
interest should be reflected in our
governance structure," McKnight
said. "This (proposal) certainly
doesn't achieve that in full, but it
is definitely a first step."
Talks to explore the possibility
of amalgamating Tillsonburg and
Port Burwell began last year to
explore options for savings from
pooling resources, in keeping with
recent provincial policies. Vienna,
Bayham and Norfolk had been
asked to take pan in the discussions
but refused.
If approved, the proposed
amalgamation could be
implemented next January.
Nesbitt said the options given
under Elgin County's restructuring
STEPHAN KLEISER PHOTO
Tillsonburg Mayor Cam McKnight, right, and Port Burwell Reeve
Tom Nesbitt, shake on a deal that, If approved, could see their
municipalities amalgamate.
plan were not attractive to Port
Burwell. He said Port Burwell is
a fully serviced community, it has
everything it needs and officials
are fearful that the elimination of
the faint tax rebate and the cost of
policing could cause problems if
it were to amalgamate with the
rural communities in Elgin County.
He said Port Burwell has spent
a lot of time and money to become
what it is, but he believes there is
no viable future for the small
community without an urban
centre.
"We have to look out for what's
best for our residents," he said, "we
have everything we need and we
want to maintain that.
"This community of interest has
existed for 200 years, we're not
creating anything new, we just
want to recognize it officially."
McKnight said the move
represents an important first step,
but a lot of work still needs to be
done. He said in essence the
proposal calls for a friendly
boundary adjustment to include
Port Burwell in Oxford County.
McKnight credits Port Burwell
councillors for making this 'gutsy'
move. After all, the implications of
the vote could mean they've
eliminated their own jobs.
"Our council was not afraid to
approve this unanimously," Nesbitt
said, "After all, this is a decision
for the good of Port Burwell."
And Nesbitt said being a
councillor is not ajob, it is a public
service and that's exactly what
council decided, to serve the public
as best it can.
"As elected officials, it is our
duty to find good solutions for the
people and Elgin's restructuring
options were not viable for our
community."
And it appears as though the
proposed amalgamation is well
received by a significant cross-
section of Tillsonburg
organizations.
Among the groups and
organizations who commented
positively were the hospital,
economic development
commission, chamber of
commerce, multi service centre
and business improvement
association.
61
PRESS RELEASE
February 5, 1997
The Town of Tillsonburg and the Village of Port Burwell are
pleased to announce the initiation -of procedures to amalgamate
the Village of Port Burwell with the Town of Tillsonburg in the
County of Oxford.
The Village of Port Burwell is facing inevitable
restructuring as a result of recent legislation, financial cuts
and downloading by the Province of Ontario and wishes to align
its' future with the Town of Tillsonburg.
Tom Nesbitt, Reeve of Port Burwell stated, "We felt it was
time to do what's best for the citizens of Port Burwell. Due to
the forced restructuring of the County of Elgin our Council felt
it would be best to align with the urban centre which reflects
our community of interest. We have similar needs and concerns
and feel we will be strengthened by this move."
Both Tillsonburg and Port Burwell share a traditional
community of interest stretching from the shores of Lake Erie
around Port Burwell north to Tillsonburg. Both municipalities
recently purchased an abandoned CP rail line connecting the two
municipalities for the purposes of a utility and recreational
corridor.
Ongoing discussions have been taking place since October,
1996 between the two municipalities to explore possible savings
from pooling of resources in keeping with recent provincial
policies.
Mayor McKnight said "It has long been the position of
Tillsonburg Councils, past and present, that our community of
interest should be reflected in our governance structure. This
certainly doesn't achieve that in full but it is definitely a
first step."
Subject to a complete review by both Councils and necessary
approvals it is anticipated that the proposed amalgamation could
be implemented January 1, 1998.
Mci119
"Our service area encompasses to the west -to Aylmer, to the north
to Mount Elgin, to the east to Delhi and to the south to Lake
Erie. From Elgin County 20% of our patients come from that area.
We see that as our natural community and our mission and our
strategic plan points that out as the Tillsonburg Hospital Tri-
County service area. So to me it is a natural evolution that
they should become part of this community."
Jim Spencer, President
Tillsonburg & District
Memorial Hospital
"It's a great move. It opens up more avenues for the Town of
Tillsonburg in regards to tourism, industry and other spin off
effects".
Lyle Ball, Chair
Economic Development
Commission
"Businesses in the downtown benefit from the residents of Port
Burwell and others south of Tillsonburg. It's a natural fit -
they are part of our family."
Pat Hynes, Cha i r
Tillsonburg Business
Improvement Association
"A stride forward to further guarantee the continued viability
and development of this region for all of our citizens and their
children; change worthy of embracing."
Cynthia Hildebrand,
Director
Parks & Recreation
"The Tillsonburg Chamber of Commerce welcomes any discussions of
amalgamation with neighbouring municipalities which could result
in a reduction of expenditures and would not increase our
municipal taxes or assume any financial liabilities."
David Demeyere,
President
Tillsonburg and District
Chamber of Commerce
L
"Programs and services of the Tillsonburg and District Multi -
Service Centre already serve some residents of the Port Burwell
area and amalgamation with Tillsonburg would provide
Opportunities to better serve this population."
Susan Wa vel l ,
Executive Director
Tillsonburg and District
Multi -Service Centre
"Certainly when I look at our service map I look at Port Burwell.
We support people in that community. Our employees live in that
community. We have always felt close to that community. To me
there is a natural connection. That community is part of and
relates to the Tillsonburg Tri-County community."
Marty Graf,
Executive Director
Tillsonburg and District
Association for Community
Living
Ministry of Ministere des
Municipal Affairs Affaires municipales
and Housing et du Logement 1
Office of the Minister Bureau du ministre
Ontario � t?OaT 8�►�,�
777 Bay Street
Toronto ON MSG 2E5
(416) 585-7000
April 23, 1997
t
777 rue Bay
Toronto ON MSG 2E5
(416) 585-7000
Mayor Cam McKnight
Town of Tillsonburg
200 Broadway, Second Floor
Tillsonburg ON N4G 5A7
Dear Mayor McKnight and Reeve Nesbitt:
COPY COUNCIL
Date _
Per
File
Reeve Thomas Nesbitt
Village of Port Burwell
Box 10, #21 Pitt Street
Port Burwell ON NOJ ITO
•Ss
L
A"! 44
Thank you for your letter of February 14, 1997, and accompanying by-laws making
application to initiate procedures under the Boundary Negotiations Act to amalgamate the
Village of Port Burwell in Elgin County with the Town of Tillsonburg in Oxford County.
This application involves a municipality in the restructured County of Oxford. For this
reason an application can proceed under the Act only if it is determined by myself to be
minor in nature. In addition to this constraint, the application which involves two
municipalities in two different counties, would also require agreement among all four
parties.
The County of Elgin has submitted a county -wide restructuring proposal under the Municipal
Bill 26. This proposal involves seven amalgamations including the amalgamation of
Bayham Township and the Villages. of Port Burwell and Vienna. Under this Act, if the
proposal has the prescribed degree of support of the prescribed municipalities, I am obligated
by legislation to implement the proposal.
Even though the County of Elgin's restructuring proposal will be implemented, this does not
jeopardize consideration of further restructuring proposals. I encourage municipalities to
continue to look at restructuring as well as other means to reduce costs and improve
efficiency.
Sincerely,
i�
Leach
Minister
_l2
LONG POINT REGION CONSERVATION A.UTHQRIT'„•...,
FULL AUTHORITY - MINUTES
-October 6;' P999
The Full Authority met at :730 Pm in the Authority boardroom with all members present`except
Sytsma and S. Hazen. Staff present were J. Oliver, P. Bravener, D. Holmes',; 'K-15 :
Robertson.
The Chairman welcomed everyone and called the meeting to order. Mr. Van Londersele conveyed
regrets from S. Hazen who was absent due to illness. Mr. Van Londersele extended a welcome to
Cliff Evanitski, the new appointee from the Municipality of Bayham. Mr. Van Londersele noted
that he had just attended the Norfolk Fair and taken a turn at staffing the booth. He thanked J.
Robertson for an excellent exhibit. He suggested that J. Robertson prepare a questionnaire and
circulate to members who staffed the booth for feedback on cost/benefits of attending.
The Chairman called for and received no disclosures of interest. He noted the calendar of events for
October. P. Black requested to add an agenda item. Mr. Van Londersele asked what the item related
to and where to add it to the agenda. Mr. Black noted he wanted to request that LPRCA purchase
the Southern Ontario Woodlands Conference booklet which is a compilation of the workshop he
attended in May. Discussion followed and the General Manager was instructed to order a copy for
each member.
J. Oliver reported that M. McLean has resigned as the Curator at Backus Heritage C.A. effective
September 24`''. Mr. Oliver reported that the contract position would have ended December 24'.
Mr. Oliver noted staff are recommending the position not be filled until March 2000. It will be
further discussed at the November Backus Museum Board meeting. C. Van Paassen requested
discussion on the six-month trial period for committee meetings. Members expressed the opinion
that LPRCA was still in the six-month trial period and a review would be appropriate in December
or January. J. Oliver reported two other items regarding finances for field operations needed to be
added to the agenda.
L. Chanda requested further clarification regarding Mr. Oliver's comments describing the CA/MNR
meeting that the role of stewardship councils continues to receive criticism from some CA's. Mr.
Oliver explained that there are concerns by a large number of CA's that Land Stewardship Councils
are perceived as doing many of the same programs as CA's and competing for the same funds
creating duplication.
MOTION A 65 - moved by L. Chanda, seconded by J. Wells and carried that the minutes of the
previous meeting of the Full Authority held September 8, 1999 be adopted as circulated.
Business Arising:
Field Superintendent D. Holmes addressed the September 15, 1999 staff report which he prepared
regarding existing LPRCA guidelines for current Forest Management activities. It outlines what
practices/policies LPRCA is currently following for forest management activities. Mr. Holmes' report
provides an analysis of procedures, data collection and preparation prior to prescriptions/operating
f`{. . - used r. ..
reference until the MNR Silvicultural Guideline for Southern Ontario are received.
FULL AUTHORITY COMMITTEE MEMBERS
r; Abele, Peter Black, L.,rnv Chanda, Cliff Evanitski, roan• Gartshore, Sharon Hazen, Sam Lamb, Jack U
Roger Orth, Floyd Sanderson, Garn, S%tsma, Dan Van Lont't_rsele, Chris Van Paassen. Vhn Wells
October 6, 1999
P. Black questioned if D. Holmes could prepare a specific report that would list/identify the actual
page number/paragraph, etc., that tells where the information is that addresses the concerns in M.
Gartshore's report in August. Discussion followed on the use of staff time versus waiting for the
guidelines linking the data with the issues. M. Gartshore noted that her concerns, specifically on
the Hepburn Tract, had been forwarded to 1L Elliott because she felt that they were not done with
the 1998 operations and she wanted to see changes made to meet the concerns for 1999
prescriptions. J. Oliver reported that S. Strobl has just forwarded parts of the draft document
relating to Southern Ontario Forestry Guidelines by E-mail. Staff have not had time to review them.
J. Oliver reported that he had sent out invitations and terms of reference to those names on the
suggested list for the Forest Technical Advisory Committee. Since that time he has received and
would like time to recommend three additional names be included and invited. Forester S. Williams;
Forestry Consultant R. Lambert and H. Guenkel, Forestry Program Co-ordinator at Sir Sanford
Fleming College. Mr. Oliver was instructed to do so.
P. Bravener reviewed the Capital Projects 2000-2004 sheet that had been prepared by senior staff
based on a request from the Finance &_ Personnel Committee in the Spring. The Committee had
directed staff to prepare a list identifying capital budgetary items for the various operations for a
five-year period. Mrs. Bravener reported that the Haldimand Water intake project for $20,000 was
left off the field section and is already an approved priority item for 2000. Discussion centred on
the amount of capital identified for the year 2000. C. Van Paassen requested information on total
dollars spent on capital projects for past years. Mrs. Bravener advised that the report represented
a "wish list" and does need direction on what dollar amount to show for draft #1 of the 2000
budget. Mrs. Bravener advised that a past capital budget comparison can be prepared. The
Supervisor of Finance advised that staff were also requesting a sub -committee be appointed to review
preparation for a draft # 1 2000 budget. Members questioned some of the projects listed. D.
Holmes provided the information. Mr. Holmes was asked by R. Orth to investigate the concept of
drilling a well at Haldimand C.A. rather than the water intake system proposed.
MOTION A-66 - moved by J. Wells, seconded by L. Chanda and carried that the 2000-2004 draft
capital forecast budget be accepted in principle as a guide for budgetary purposes, subject to annual
funding availability.
MOTION A 67 - moved by L. Chanda, seconded by C. Evanitski and carried that the following
members be appointed as a 2000 budget preparation committee to meet with Senior Staff regarding
the draft budget prior to October 27.
Floyd Sanderson Roger Orth Chris Van Paassen
D. Holmes, Field Superintendent, reported that emergency repairs had been necessary to the
Lehman's Dam Fish Ladder. The General Manager approved the expenditure which was just under
$5,000. The repair was made after an accident was reported. The investigation into the incident
showed that LPRCA could make the area safer by applying a screening on top of the grate. Members
questioned if proper signage is in place. Mr. Holmes responded yes, plus he has ordered more. The
Field Superintendent's staff report to the General Manager dated September 20, 1999 regarding
Norfolk Campsite upgrades was reviewed. Mr. Oliver noted that he wanted it reviewed at committee
level so the auditor and members were aware why the project was not tendered as the project cost
was approximately $14,525. The report outlines that the job was not tendered because the
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 2
October 6, 1999
contractor could not determine what materials, parts, pieces, etc., were required to service individual
campsites with a 30-amp service.
MOTION A 68 - moved by S. Lamb, seconded by R. Orth and carried that the report from the Field
Superintendent regarding the Norfolk Conservation Area campsite upgrade project and contractor
selection be approved.
Mr. Holmes reported that the Norfolk Conservation Area water intake pipe is presently plugged and
the park is currently purchasing water on a daily basis. Mr. Holmes reported he has investigated
who is available to complete the work and is requesting the tender policy be waived as the other
company is not available immediately but is within the same price range and that the work would
be carried out in 1999 and taken from the park capital maintenance portion of operations.
MOTION A 69 - moved by F. Sanderson, seconded by S. Lamb and carried that the tender policy
be waived and North Shore Diving and Marine be contracted to complete emergency repairs and
maintenance for the Norfolk Conservation Area water system at a total estimated cost of $6,250 +
GST.
The General Manager reported that Senior Staff have met and reviewed personnel policy
revisions/changes and have prepared a draft to be reviewed. Staff are recommending two to three
members along with J. Oliver and P. Bravener form an adhoc review committee to review revisions
prior to October 28, 1999.
MOTION A 70 - moved by M. Gartshore, seconded by F. Sanderson and carried that the following
members be appointed as a special committee along with J. Oliver and P. Bravener to review and
recommend amendments to the LPRCA Personnel Policy and Administration Regulations document
to be presented on November 3, 1999.
Peter Black John Wells
Correspondence:
E. Hardeman, MPP - thanking LPRCA for letter regarding fisheries habitat.
Minister of DFO - thanking LPRCA for letter regarding fisheries habitat.
T. Barrett, MPP - thanking LPRCA for letter regarding fisheries habitat.
B. Speller, AV - thanking LPRCA for copies of letters regarding fisheries habitat.
Minister of .Natural Resources - thanking LPRCA for letter regarding fisheries habitat.
Upper Thames River C.A. - regarding a letter to J. Snobelen, Minister of Natural Resources, on
behalf of all C.A.'s about the issue that has developed as a result of MNR to privatize its seedling
tree T -nrluction facilities. sneci fi calh,, Nvith the nevr owners of the former St. Williams Forest Nursery,
Aqu:, i--orest Nr.ci ic:s Uc. L . c `,. S ►%, I L(1 tit: <te)lC iU deliver �) ;i tll �': icil: J�.;: 1CJ <6 ai t
acceptable price. Members also noted their concerns.
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester.
Roger Orth, Floyd Sanderson, Garne Sy-sma, Dan Van I_oridercele., Chris Van Paassen, John Wells
October 6, 1999
° Municipality of Bayham - regarding appointment of Cliff Evanitski as the new appointee until
November 2000.
Inland Outfitters - requesting 10% rebate on 1998 gross income to apply to upgrading washroom
facilities. D. Holmes suggested the request be deferred until he receives confirmation and that a list
of items that he has requested be completed. Discussion followed regarding observations of various
concerns that have risen with the Waterford and Hay Creek leasees operations in 1999. They will
be further reviewed at contract renewal.
Township of Delhi - advising LPRCA they are going to assume care and management of the Elmer
McConnell woodlot and thanking LPRCA for their management the past nineteen years.
Conservation Ontario - regarding registration for the AD Latornell Conservation Symposium,
October 18 - 20, 1999. J. Oliver reported that he was requesting to attend. He has had two staff,
P. Bravener and W. Cridland, requesting to attend. Registration has to be in by Friday, October
8th.
MOTION A 71- moved by C. Evanitski, seconded by S. Lamb and carried that the following items
of correspondence be accepted as information:
a) E. Hardeman (MPP) re: fisheries habitat
b) Minister of DFO re: fisheries habitat
c) T. Barrett (MPP) re: fisheries habitat
d) B. Speller (MP) re: fisheries habitat
e) Minister of Natural Resources re: fisheries habitat
f) UTRCA re: seedling stock availability
g) Municipality of Bayham re: new appointment
MOTION A-72 - moved by M. Gartshore, seconded by B. Abele and carried that the request by
Gary Kibalenko, operator of Waterford North Conservation Area, for financial assistance with
washroom upgrades (in accordance with MOTION RM-2, March 11/98) be deferred pending
completion of other improvements agreed upon by the Field Superintendent.
MOTION A-73 - moved by J. Lester, seconded by P. Black and carried that the Authority
acknowledge the decision of the Township of Delhi to terminate the Elmer McConnell Woodlot
agreement AND FURTHER that we offer to continue with management responsibilities on a fee for
service basis.
MOTION A 74 - moved by S. Lamb, seconded by F. Sanderson and carried that the General
Manager be authorized to attend the Conservation Ontario Latornell Symposium on October 18-20
with registration and expenses covered by the Authority.
MOTION A-75 - moved by L. Chanda, seconded by B. Abele and carried that the Chairman and
up to two additional members be authorized to attend the Latornell Symposium with registration
and expenses covered.
Copies of the Norfolk Land Stewardship Annual Report were circulated to members.
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 4
October 6, 1999
m
a Fill Construction Applications:
B. Baskerville, Supervisor of Resource Planning, reviewed the application to fill and regrade property
located on Lot 8, Concession A, South Walsingham, which is located on the west side of Big Creek
in the Township of Norfolk. Mr. Baskerville reviewed the six conditions included in his
recommendation.
MOTION A 76 - moved by S. Lamb, seconded by R. Orth and carried that Mr. Jack Farewell be
granted permission to carry out works described in Staff Report SR-39/99 (NO-9/99), subject to
conditions stipulated in said staff report.
New Business:
D. Holmes reviewed the staff report prepared by W. Cridland, Lands &-Waters Supervisor, for three
erosion control assistance requests. L. Millard requesting funding for a livestock restriction/alternate
water supply project; Township of Norfolk - requesting assistance for rehabilitation of a site
including stream bank protection where a culvert has been replaced; Ministry of Natural Resources
for erosion control on Big Creek to stabilize the bank for demonstration purposes and to facilitate
access for canoes in conjunction with the Big Creek Canoe Route Project. Members questioned the
L. Millard request. It was suggested W. Cridland revamp her report for the record and breakdown
the costs for fencing and creek crossing work and show appropriate costs associated with fencing and
crossing works for matching funds as per LPRCA guidelines. Mr. Oliver noted the Foundation has
agreed to fund up to $1,500 for the MNR Big Creek property erosion work.
MOTION A-77 - moved by M. Gartshore, seconded by S. Lamb and carried that technical and
financial assistance be granted to the following landowners under the Conservation Services
Sediment and Erosion Control Program:
Lynda Millard (Bayham) - up to $1,000 for fencing and creek crossing work
Township of Norfolk (Norfolk) - up to $350
Ministry of Natural Resources (Norfolk) - $1,000
D. Holmes, Field Superintendent, reviewed his staff report dated September 29, requesting the
purchase of a new 2000 pick-up truck.
MOTION A 78 - moved by F. Sanderson, seconded by C. Evanitski and carried that the Authority
purchase a new 2000 pick-up truck from Blue Star Ford Sales Ltd., in accordance with specifications
supplied by them and with the Authority's tender call, for a total purchase price of $21,744.20,
including all taxes.
MOTION A-79 - moved by P. Black, seconded by C. Van Paassen and carried that we do now enter
an "in camera" session.
MOTION A-80 - moved by J. Lester, seconded by P. Black and carried that the "in camera" session
be adjourned.
Th(' Cr)--1 n4tee re'�.'inwi-d �-Pnt_test to rpmm%re muck n inrroii qe for the house to,--ited at Backus
r-ierlLaoe k—A., a sLaLus r;i)OrL regar,:1i1�7 l�.il.clli_;.:�ii< <11iU �`:"-alu*K vloladons ai.t_ a iCU_Cf U1
correspondence from J. Clark.
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, jack Lester,
Roger Orth, I ovd Sanderson, Gam Svtsma. ?fan "an i_ondersele, Chris Van Paassen, John Wells 5
October 6, 1999
MOTION A 81 - moved by R. Orth, seconded by P. Black and carried that no action should be
taken by the Authority with regard to the application for removal of muck from the Harold Stafford
property at Dereham Wetlands until such time that a proper application has been submitted to the
Township and circulated to the various agencies, including the Long Point Region Conservation
Authority, for review and comment.
MOTION A 82 - moved by P. Black, seconded by R Orth and carried that the owner of the
Stafford property be informed of the income tax advantages of donating significant wetland
properties to charitable organizations such as the Long Point Region Conservation Authority.
MOTION A 83 - moved by L. Chanda, seconded by J. Wells and carried that the rental rate for the
house at BHCA be increased by 3% as of November 1, 1999 and by 2.61% as of November 1, 2000.
The meeting adjourned.
Dan Van Londersele Pam Bravener
Chairman Supervisor of Finance &Administration
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 6
PUBLIC NOTICE
pursuant to Sections 17(2) and 21(1)
of the Planning Act, R.S.O. 1990 as amended
APPLICATION FOR OFFICIAL PLAN AMENDMENT
PUBLIC HEALTH & PLANNING COMMITTEE
P.O. Box 397. Court House
Woodstock, Ontario N48 7Y3
Tele hone: (519) 539-9800
DATE: October 29, 1999
FILE: OP 11-33; Town of Tillsonburg
TOWN OF TILLSONBURG
200 Broadway, 2nd Floor
Town Centre Mall.Coraorate Offices
Tillsonburg. Ontario N4G 5A7
Telephone: (519) 842-6428
The Oxford County Public Health and Planning Committee has received an application for
Official Plan amendment. The Official Plan Amendment proposes to redesignate the lands
from "Industrial" to "Highway Service Commercial' and "Low Density Residential". This
application was submitted following the approval of Official Plan Amendment Application
OP10-245, which changed the designation on abutting lands from "Industrial" to "Low Density
Residential" to permit the development of a residential subdivision.
The subject lands are located on the on the south side of North Street and west side of Tillson
Avenue, in the Town of Tillsonburg.
The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed
Official Plan amendment on:
Date: Monday, November 22,1999
Time: 8:00 P.M.
Place: Town Council Chambers, 200 Broadway, 2nd Floor
Town Centre Mail, Tillsonburg
The Oxford County Public Health & Planning Committee will hold a public meeting to consider
the proposed Official Plan amendment on:
Date:
Time:
Place:
Thursday, December 2, 1999
9:45 a.m.
Planning Annex Boardroom, 78 Light St., Woodstock
(beside Court House)
You are invited to attend the public meetings, and we would welcome your comments or
suggestions either in writing or presented in person at the meetings. Copies of the proposed
plans are attached.
Please be advised that Council may approve, modify or refuse the requested Official Plan
amendment at the meeting. If you do not attend or are not represented at the meeting, Council
may proceed and may not advise you of any proposed modifications.
If a person or public body that files an appeal of a decision of the County of Oxford in respect of
the proposed Official Plan amendment does not make oral submissions at a public meeting or
make written submissions to the County of Oxford before the proposed Official Plan amendment
is adopted, the Ontario Municipal Board may dismiss all or part of the appeal.
Additional information relating to the proposed application is available for inspection between
8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Public Health and
Planning Department, Woodstock. If you have any questions regarding the above -noted
applications, please contact Michael Barrett, Intermediate Planner, of the Department of Public
Health and Planning.
Yours truly,
'�A� 13
M. R. Bragg, BA, MP
Director of P e h & Planning
County xford
De . of Public H th & Planning
P. , ourt House
Woodstock, On N4S 7Y3
Phone: (519) 539-9800
Application for Official Plan Amendment OP 11-33
Town of Tillsonburg, North Street & Tillson Avenue o ,,
NOTE THIS IS NOT A PLAN Or SURVEY
TI SOH&1110� RRER lPEwiED ON.IO-AUG1999
PUBLIC NOTICE
G
pursuant to Sections 17(2), 21(1) and 34(12) of the Planning Act, R.S.O. 1990 as amended
APPLICATIONS FOR
OFFICIAL PLAN AMENDMENT AND
ZONE CHANGE
PUBLIC HEALTH
& PLANNING
COMMITTEE TOWN
OF TILLSONBURG
P.O. Box
397. Court House
200 Broadway.
2nd Floor
Woodstock,
Ontario N48 7Y3
Tillsonburg.
Ontario N4G 5A7
Telephone:
(519) 539-9800
Telephone:
(5191842-6428
DATE: October 29, 1999
FILE: OP 11-34; ZON. 7-272 - Till -Del Ltd.
The Oxford County Public Health & Planning Committee and the Council of the Town of
Tillsonburg have received applications for Official Plan amendment and zone change. The
Official Plan amendment proposes to redesignate the lands from "Low Density Residential " to
"Restricted Service Commercial" to recognize the existing uses which include business and
professional offices and a television studio.
The zone change proposes to rezone the subject property from "Restricted Industrial (Ml )" to
special "Highway Commercial (C2-Special)' to also recognize the existing uses.
The subject lands are located on the northeast comer of Brock Street East and Tillson Avenue,
being Lot 1263, Plan 500, municipally known as 80 Brock Street East in the Town of Tillsonburg.
The Council of the Town of Tillsonburg will hold a public meeting.to consider the proposed
Official Plan amendment and zoning by-law amendments on:
Date: Monday, November 22, 1999
Time: 8:00 P.M.
Place: Town Council Chambers, 200 Broadway, 2nd Floor,
Town Centre Mall, Tillsonburg - - - -
The Oxford County Public Health & Planning Committee will hold a public meeting to consider
the proposed Official Plan amendment on:
Date: Thursday December 2, 1999
Time: 9:30 a.m.
Place: Planning Annex Boardroom, 78 Light St., Woodstock (beside Court House)
You are invited to attend the public meetings, and we would welcome your comments or
suggestions either in writing or presented in person at the meetings. Copies of the proposed
plans are attached.
Please be advised that Council may approve, modify or refuse the requested applications at the
meeting. If you do not attend or are not represented at the meeting, Council may proceed and
may not advise you of any proposed modifications. If a by-law is approved, notice of passing of
the by-law will be mailed or published in a local newspaper.
If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect
of the proposing zoning by-law does not make oral submissions at a public meeting or make
written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted,
the Ontario Municipal Board may dismiss all or part of the appeal.
If a person or public body that files an appeal of a decision of the County of Oxford in respect of
the proposed Official Plan amendment does not make oral submissions at a public meeting or
make written submissions to the County of Oxford before the proposed Official Plan amendment
is adopted, the Ontario Municipal Board may dismiss all or part of the appeal.
Additional information relating to the proposed applications is available for inspection between
8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Department of
Public Health and Planning Office, Woodstock. If you have any questions regarding the above -
noted applications, please contact Michael Barrett, Intermediate Planner, of the Department of
Public Health and Planning.
Yours truly,
M. R. Bragg, BA,
Director of P c He Ith & Planning
County ..ford
Dept. o Ith & Planning
P.O. Box 397, Court House
Woodstock, On N4S 7Y3
Phone: (519) 539-9800
fV/
4
Applications for Official Plan Amendment & Zone Change OP 11-34 & ZON 7-272
Till -Del Ltd., Tillson Avenue and Brock StreetoPE�..P,» o ^�•• •=E
NOTETHISIS NO AP NOFSUWEV =e.x. o• oxrovo
1LL. CNBVPa-PPPPFR
CNE.9TE� OH: WSE P1999
THE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY — November 8ih, 1999 — 8:00 P.M.
ORDER OF BUSINESS:
A. Closed Session
AND RESOLVED THAT Council move into Executive — Closed Session.
B. Adoption of Minutes — October 251h, 1999
250dobeM0penM1
nutes.doc
AND RESOLVED THAT the Minutes of Council under date of October 25th, 1999 be
adopted as printed and circulated.
C. Adoption of Agenda
AND RESOLVED THAT the Minutes of Council under date of October 25th, 1999 be
adopted as printed and circulated.
D. Declarations — Municipal Conflict of Interest Act
E. Appointments/Delegations
F. Public Hearings
8:00 1. MGI (The Links) Inc. — Application for Sub -Division Approval
on,
"Pagis Document.xif'
AND RESOLVED THAT the Application for Sub -Division Approval of MGI (The
Links) Inc. be deferred.
G. Committee of Adjustment
1. A-18/99 — MGI (The Links) Inc.
"Pagis Document
(2).xif'
i) Comments from County Planner (to be circulated)
"Letter (15).xif'
ii) Comments — Margaret and Wilfred Scott
"Letter (10).xif'
AND RESOLVED THAT Committee of Adjustment A-18/99 of MGI (The Links) Inc.
be deferred.
H. Revorts
1. CAO RE: Request for Variance to Sign By -Law — Stauffer Motors Ltd.
"report Letter.xif
-stauffersign.doc"
AND RESOLVED THAT Council grant a variance to By -Law 2718 to permit the
construction of a replacement pylon sign at 595 Broadway having a maximum height of
32 feet.
2. CAO RE: Reduction of Numbers of Council Members
"dmorris.report.coun
cil #.doc"
AND RESOLVED THAT the Report of the CAO with respect to Reduction of numbers
of Council Members be received and the recommendations contained therein be adopted.
3. Director of Operations RE: Tillsonburg Old Sox — Entrance Signs
CHIM
'Tillsonburg Old Sox "Letter (13).xif'
Entrance Signs rev n(
AND RESOLVED THAT the Report of the Director of Operations with respect to
proposed entrance signs to the Town of Tillsonburg be received.
2
4. Director of Community Services RE: Transit Bus (Placed on Executive
Agenda, to be possibly brought forward on Monday.)
(Attachments can be found on Executive Agenda.)
5. Director of Operations RE: Tender Results — Parking Lot Snow Removal
IR
"Tender results
Parking Lot Snow Rei
AND RESOLVED THAT the Report of the Director of Operations with respect to tender
results for parking lot snow removal be received and recommendations contained therein
be adopted.
I. Communications
1. Town of Hanover RE:
Family Physicians
on
"Letter (2).xif'
Request for Support of Resolution — Shortage of
AND RESOLVED THAT Council of the Town of Tillsonburg support the Town of
Hanover's recommendation with respect to shortage of family physicians.
2. Annandale School Community Council RE: Re-routing of Broadway
Traffic
"Letter (3).xif'
AND RESOLVED THAT the communication from the Annandale School Community
Council be received and referred the CAO, to be included in his report with respect to
traffic on Broadway.
J. Information
1. Mr. Kyle Kruger, CAO, Municipality of Bayham RE: Haldimand-Norfolk
Reform — Town of Tillsonburg Supplementary Submission
ns
"Letter (4).xif'
2. Councillor David Mason, Municipality of Bayham RE: Restructuring
"Letter (5).xif'
3. Long Point Region Conservation Authority Minutes of October 6 h, 1999
3
IN
"Letter (6).xif'
4. Fund Raising Committee, Delhi Imperial Place Development Inc. RE:
Medical Centre, Delhi
"Letter (7).xif'
5. County of Oxford, Department of Public Health and Planning RE: Public
Notice:
i) Town of Tillsonburg — Application for Official Plan Amendment
"Letter (11).xif'
ii) Till -Del Ltd. — Application for Official Plan Amendment and Zone
Change
IV
"Letter (12).xif'
K. Resolutions
L. By -Laws
1. By -Law 2919 - To establish the Number of Elected Members of Council
2919.doc
AND RESOLVED THAT By -Law 2919 to establish the number of elected members of
Council be now introduced and read a first and second time and be referred to Committee
of the Whole for further consideration and this constitutes the first and second reading
thereof.
AND RESOLVED THAT Committee do now rise and go into Committee of the Whole
for the purpose of considering By -Law 2919.
M. Notice of Motion
4
NOV-SS-SS 14:OS FROM:COUNTY OF OXFORD ID:519 S37 3024 PACE 1/5
.� The Corporadon of the
COUNTY OF OXFORD Phone: (s, 9) 539-9e00
DEPARTMENT OF PUBUC HEALTH AND PLANKING Fax: (519) 537-3024
Planning and Development
Oun FILE! A-18/99
MEMORANDUM
To: David Morris, Secretary -Treasurer, Tilisonburg Committee of Adjustment
From: Michael Barrett, Oxford County Public Health & Planning Department
Re: Planning Comments on Application for Minor Variance A 18/99
Date: November 4, 1999
BACKGROUND
Owner- MGI (The Links) Inc.
Agent: Mark Minor
Location: Fairway Hills Boulevard
Official Plan: Low Density Residential
Zoning By-law. Residential First Density (R1)
Adjacent Uses: vacant residential building lots (all directions)
Proposal: The applicant has requested reductions in the rear yard and exterior side
yard requirements to permit the construction of 7 single -detached
dwellings in a recently registered plan of subdivision.
Requested Relief.
Lot 1
Relief from section 6.21.1.6, Rear Yard, to reduce the rear yard from the required
12 m (39.3 ft.) to 8 m (26.2 ft.);
Relief from section 6.2.1.1.9, Exterior Side Yard, to reduce the exterior side yard
from the required 7.5 m (24.6 ft.) to 3 m (9.8 ft.);
Lot 2
Relief from section 6.2.1.1.6, Rear Yard, to reduce the rear yard from the required
12 m (39.3 ft_) to 8 m (26.2 ft.);
Lot 37
Relief from section 6.2.1.1.6, Rear Yard, to reduce the rear yard from the required
12 m (39.3 ft.) to 10 rn (32.8 ft.);
Relief from section 6.2.1.1.9, Exterior Side Yard, to reduce the exterior side yard
from the required 7.5 m (24.6 ft,) to 3 m (9.8 ft.);
Lots 33, 34, 35 & 36
Relief from section 6.2.1.1.6, Rear Yard, to reduce the rear yard from the required
12 m (39.3 ft.) to 10 m (32.8 ft.);
P.O. Box 397. Court House, Woodstock, Ontario N4S 7f3 * P18rn#r1g&cDUnty oxiofd orr.ca
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NOV-05-99 14=06 FROM=COUNTY OF OXFORD ID=519 537 3024 PAGE 4/5
A 18199
Page 2
COMMENTS
Intent and Purpose
The Official Plan contains a number of policies which the Committee of
of Official Plan:
Adjustment shall take into account in reviewing the desirability of minor
variances. These policies state that the Committee consider whether
there are any constraints and/or restrictions to meeting the requirements
of the zoning by-law due to the physical or inherent conditions of the site
or whether alternative designs which would be in conformity with the
zoning by-law are clearly not feasible or appropriate.
Intent and Purpose
The purpose of rear yard provision in a residential zone is to provide
of Zoning By -Law:
open space and amenity area, and to provided separation for privacy
between dwellings on abutting properties_ This provision is also intended
to ensure that the rear yard of properties within the same zone are a
similar size.
The purpose of the exterior side yard provision in a residential zone is to
ensure the setback of the dwelling is similar to the front yard setback of
dwellings along the same side of the street. The exterior side yard is also
intended to provide adequate area between the dwelling and the street to
address noise and safety from vehicular traffic.
There is 5.18 m (17 ft_) parcel of land to the east of lots 1 and 37 which is
to be used as a road widening to Quarter Town Line_ Although this
parcel currently provides a buffer between these lots and Quarter Town
Line, it is intended as a road widening and its use as a buffer in the future
cannot be assured_ Therefore, it is the opinion of this Department that
the requested reduction in the exterior side yard along Quarter Town Lane
is not appropriate.
Extent of Variance: The variances are not minor
Desirable The majority of lots to the west in both phase I and I1 are presently vacant
DevelopmentfUse: and will be developed for single -detached dwellings in the future_ New
development on recently approved plans of subdivision should conform to
the zoning by-law provisions_ Compliance with the rear yard provision will
ensure the rear yard of these properties is similar to other existing and
proposed development in the area_
Summary: it must be determined why the zoning provisions cannot be met. The
subject properties are vacant lots in a plan of subdivision which was
registered October 26,1999. All of the lots meet the minimum
requirements for lot frontage, lot area and lot depth in the R1 zone_
The lots do not have an irregular shape and our Department is not aware
of any constraints which would restrict the applicant from building a
single -detached dwelling on the property in compliance with the R1 zone
provisions.
NOV-05-SS 14:08 FROM=COUNTY OF OXFORD ID=S19 S37 3024 PAGE S/S
A 18/99
Page 3
If the applicant intended to accommodate a larger building envelope in
this development, the lots could have been made larger during the design
stage of the subdivision. Even though the subdivision has now been
registered, the size of the lots can still be increased through an
application for part lot control.
It should be noted that in 1996, our Department supported rear yard
reductions for six single -detached dwellings in Broadway Acres.
However, our recommendation on these minor variances was subject to
Town Council reviewing the residential zone provisions in the Town
Zoning By-law. The Residential Working Group has reviewed these
provisions and although there has been no formal recommendation to
date, the general consensus of the Group was to maintain the existing
rear yard provision in the R1 zone_
If the Committee of Adjustment feels that the R1 zone provisions are too
restrictive to permit the construction of a single -detached dwelling, the
provisions should be changed through an comprehensive amendment to
the Townes zoning By-law.
Recommendation: That the Tillsonburg Committee of Adjustment deny application A-18199
for Lots 1, 2, 33, 34, 35, 36, and 37 in Registered Plan No. 41 M-170.
NOV-08-1999 09:10 RBC.ELE.SERV. 416 542 1140 P.01
M81 Me IJnkW Inc
mm
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November 8, 1999
Mr. Dave Morris
The Town Clerk
Town of -r sonburg
Tillsonburg, Ontario
Re. The Maim Subdivision, Phase Two Draft Plan Applimdon and Lots 1,2 and 33
to 37 inclusive, Plan 41M-170, minor variance application,
Dtar Mr. Morris,
I have reviewed Mr. Barrett's recommendations for both the above noted matters with
utmost disappointment. It seems that neither logic nor previously set precedents have
found any constituency in these recommendations. The matter of the woodlot was
absolutely and most definitely ivw1yed after site visits by irpi-e.Sutatives from 1V[NI?,
Long Point C.A. and Ms. Cummings. There was a subsequent visit by the Parks and Rec.
Members, who also found that there were no significant characteristics that would require
the small area to be preserved as a woodlot.
I had assured Mr. Barrett that all trees save for those in the way of services and the
building envelopes, would not be harmed. Out of the total 82 lots in The Links, only 6 or
so lots are in the so-called woodlot area. Yet another site in Tillsonburg, which was
totally treed, has been approved in the past as one of town's most exclusive subdivision.
Itegreffully, I find Mr. Barrett's decision to oppose Moth our applications unreasonable,
imbalanced and devoid of fairness. Under these circumstances, it would serve no useful
purpose for us to ask the honourable council to consider these matters at this time. By
tto letter, may I phase formally ask you to bane both these matters deferred to a
later date thereby affording as an the opport tidy to discuss the Mevant issues with
the Town Officials and other related agencies. I shall be grateful.
ly, .
MCI (M Links) Inc
i
NOV-0S-99 1S=2G FROM=COUNTY OF OXFORD ID:S19 537 3024
04 �
OuR FILE:
The Corporation of the
COUNTY OF OXFORD
DEPARTMENT OF PUBLIC HEALTH AND PLANNING
Planning and DeveWment
32T 95003
DRAFT APPROVAL OF PLAN OF SUBDMSION
TO. The Mayor and Members of
Tillsonburg Town Council
OWNERIAPPLICANT:
MGI (The Links) Inc.
c/o Ken Purewall
3242 South Service Road West
Oakville ON L6J 4Z3
LOCATION: (see Plate 1)
PACE I/6
Rhone: (519) 539-9800
Fax: (519) 537-3024
MEETING: November 8, 1999
REPORT NO_ 99-176
Town of TiRsonburg, Part Lot 8, Concession 8 (formerly Township of Dereham)
west side of Quarter Town Line lying between Beech Boulevard and North Street
OFFICIAL PLAN DESIGNATION:
Schedule 'T 2"
Town of Tllsonburg Low Density Residential
Residential Density Plan and Open Space
TOWN OF TILLS
ON13URG ZONING RY-LAN! NUMIBIER
Existing Zoning - Development (D)
APPLICATION REVIEW:
(a) E.eO—Sal:
An application for Draft Plan of Subdivision Approval was submitted in 1995 requesting the
approval of 81 lots for single detached dwellings. At its meeting of October 9th, 1996, Oxford
County Council draft approved the first phase of the development consisting of 39 single detached
lots at the east end of the property adjacent to Quarter Town Line. Phase I was registered as Plan
of Subdivision 41 M-170 on October 26, 1999_
P.O. Box 397, Court House, Woodstock, Ontado N4S 7Y3 - planmrrg ®caounry oxJbrd on. ca
Application for Draft Plan of Subdivision 32T-95003
MGI (The Links} Inc., Phase II
NOM T I IIS IS NOT A PLAN OF SURVEY
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32T-96003
Report No_ 99-176
Page 2
Although all 81 lots were submitted for draft plan approval, only the first phase (39 lots) of
the development received draft plan approval. The applicant is now requesting draft plan approval
of Phase 11 which contains the remaining 42 lots at the west end of the property.
Although public hearings were held for the entire property in 1996, our Department
requested the application be recirculated due to the length of time which has passed since it was
originally considered. In addition, public hearings before Tilisonburg Town Council and Oxford
County Council have been scheduled to ensure surrounding residents are notified of the applicant's
request for draft plan approval of Phase U.
As stated previously, Phase Il consists of 42 lots for single detached dwellings as well as 1
block which is to be used as parkland. It should be noted that although Lot 44 was originally draft
approved with Phase 1, it was not included as one of the lots in Registered Plan 41 M-170.
Plate 1, : _ "sfing oninq, indicates the location of the subject property as well as the existing
zoning in the immediate vicinity. Lands to the east of Phase 11 contain Phase I which is currently
being serviced for construction. Lands to the west contain agricultural land within the Township of
South-West Oxford while lands to the south contain Beech Boulevard which is in a registered plan
of subdivision currently underdevelopment_ Landsto the north contain several large residential lots,
as well as a watercourse and pond.
Plate 2, Draft Plan a-Subdii9n, is a copy of the draft plan of subdivision submitted with
the application_ This plan shows both Phase 1, which was registered October 26th, 1999, and
Phase 11, which is the subject of this report.
(b) Official Plan
The subject property is designated `Low Density Residential' and `Open Space' on the land
use plan for, the Town of Tilisonburg in the County of Oxford Official Plan_ The Open Space
designation corresponds to the ravine area surrounding the creek which runs north of the subject
property as well as the woodlot lands in the northwest comer of the subject property. Lots 8 to 17
(inclusive) and Lots 21 to 27 (inclusive) are either located or partially located within the Open Space
designation_
The Low Density Residential designation is intended to accommodate all forms of tow
density residential development However, development within the Open Space designation is
restricted to active and passive recreation including hiking trails, parks, and golf courses_
Residential development is not permitted within the Open Space designation
Therefore, the subdivision design will require revision to move development out of the
woodlot. This could be accomplished by reducing the size of the cuWe-sac which extends into the
woodlot_ This change in design would remove the development from the wooded area and the
wooded area could then be used as a park or for the rear yard of the lots at the end of the cul-de-
sac.
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NOV-OS-99 15:27 FROM:COUNTY OF OXFORD ID=519 537 3024 PACE 4/8
32T 95003
Report No_ 99-176
Page 3
The Official Plan states that County Council will encourage the retention and enhancement
and locally significant woodlots in settlement areas_ In order to maintain and increase tree cover
in the County, County Council shall consider, as a condition of approval to development, measures
to preserve, protect, and enhance tree cover. These conditions can relate to the following:
requiring the preparation of a baseline inventory and tree saving plans indicating
trees to be maintained, removed and relocated in the course of development as
well as trees to be planted;
requiring site plan control to address the layout and siting of buildings and
structures on individual lots to maximize tree -saving;
• establishing requirements for the use of deciduous and coniferous native plant
species in any required tree plantings;
• requiring new tree planting on boulevards and on lands to be dedicated as
parkland;
• restrictions to site alterations prior to final plan registration to ensure tree saving
measures are complied with "
The Official PIan states that innovative design approaches can be used to enhance tree
preservation during the course of, and subsequent to, development. Our Department believes that
if the design is changed so that the rear of the residential lots back into the woodlot, site plan
control could be used to ensure the protection of this wooded area_ The site plan approval process
would ensure that the number of trees to be removed would be limited. Because the site plan is
registered on tiile, it would also ensure that the trees would be protected once the house has been
built
(c) Zoning ft-Law
The subject property is presently zoned 'Development (D)' in the Town of Tillsonburg Zoning
By-law. The D Zone is intended to act like a holding zone until such time as the lands are
developed for another purpose. The subject property will require a residential zoning for the building
lots as well as an Open Space (0) Zone for Block 83 which is intended to be used as parkland.
In addition, our Department would recommend that special zonings be included for those
lots which encroach into the ravine and/or are within the woodlot area. This special zoning will
stipulate that no construction of buildings is permitted beyond the top of the bank and that any
activity on each lot within the woodlot will be subject to the site plan control process to ensure the
recommendations of the tree conservation report are implemented.
A redesign of the caul -de -sac would also permit the lands within the woodlot to be zoned
'Open Space (0)'. The O zone would restrict the types of activities permitted within this area
NOV-OS-SS 15=27 FROM:COUNTY OF OXFORD ID:519 S37 3024 PACE S/e
32T-950Q3
Report No. 99-176
Page 4
(d) Agengy Comments
This application was originally circulated in 1995 and 1996. However, the application was
recently re -circulated to ensure agencies comments are current. Based on the most recent
recirculation, the following comments were received.:
The Tillsonburg PUG has indicated that it has reviewed the application and offers the
following comments:
�• Satisfy all requirements, rinancial and omerwise, of the 171sonburg Public UYIibies
Commission regarding the installation of the water distribution system and any
other matters pertaining to the development of this subdivision.
Pay the Commission the capital contribution consisting of the total cost for the
supply and installation of the underground electrical distribution and street light
system;
• Grant such easements as may be required for the above-nendoned utilities to
the appropriate authority;
• !f relocation of PUCs elec&cal andlor water plant is mquired due to construction,
the owner/developer shall bear all costs associated with the said relocation;
• The owner or his agent shall consufi wI& the PUC early in the design stages to
ascertain our requirements and specifications. "
The Long Point Region Conservation Authority has indicated that the Authority is concemed
with potential impacts this development may have on stormwater drainage, soil erosion, and
sedimentation. Based on these concerns, the LPRCA commends that lot grading, soil conservation,
and stormwater management plans be completed as conditions of subdivision approval_
The LPRCA also indicates that several lots extend into a sensitive wooded ravine area and
the Authority would discourage development extending into this area. Based on the proposed lot
layout, the LPRCA suggests that it may be premature to allow approval of this draft plan of
subdivision at this time. The LPRCA also states that they understand an environmental impact
study was completed'to address these concerns, however they did not review this report_
Our Department is not aware of an environment impact study that was prepared as part of
this development
The Township of South-West Oxford Chief Building Official/Drainage Superintendent has
indicated that there is a problem with surface water on the southwest comer of the plan_ He states
that the upper watershed is in the Township of South-West Oxford and the sandy soil will erode into
some of the rear of the westerly lots. He states that water will need to be contained and directed
to its original destination in the ravine.
These comments from the Township were reviewed by the applicant's consulting engineer
and he indicated that these conoems can best be resolved during the preparation of the stormwater
management report:.
The Thames Valley District School B_o_a d has indicated that the proposal is currently within
the attendance area of Southridge Pubrrc School and students from this area will be accommodated
at this facility. The Board states that no modifications or additional requirements to the proposal and
it has been filed for information.
NOV-05-99 15:2e FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 6/e
32T-95003
Report No. 99-176
Page 5
The remaining responding agencies, consisting of Bell Canada and the Oxford County
Director of Public Works had no objections to or comments with this application.
(e) Water Allocation
An application for water allocation has been submitted to this office. In July 1999, the Town
of Tillsonburg Economic Development Officer indicated that the Town has a water reserve
capacity of 1,127 residential units_ Therefore, the Town of Tillsonburg has water reserve
capacity available to service the 42 units which have been submitted as part of this
application. In order to secure this water allocation, the applicant will be required to pay
the required fees to the Town of TiIlsonburg.
(f) -Starrnwater Manasemen
The applicant will be required to prepare a stormwater management report as a condition
of draft approval. This report will address the concerns raised by both the Long Point Region
Conservation Authority and the Township of South-West Oxford relating to soil erosion and
sedimentation.
The Township of South-West Oxford is concemed that run-off and erosion may run directly
into the yards of those lots which back onto the adjacent agricultural lands_ Therefore, the
stormwater management plan shall directly address how these run-off can be mitigated.
(g) Parkland Dedication
The draft plan of subdivision proposes to dedicate a 0.3 ha (0.75 ac) parcel of land for
parkland purposes_ This parkland is situated along the top of the bank on the north side of Fairway
Hills Boulevard_ This parldand represents 3.8°/a of the total acreage of the development. The
Planning Act stipulates that a minimum of 5% parkland shall be dedicated for residential
subdivisions or cash -in -lieu of this parkland can be provided. Based on the fact that the minimum
5% is not provided, cash -in -lieu will be required to make up the difference, unless additional
parldand is provided in the northwest comer of the subject lands-
(h) Compyftft of Development with Surrounding Area
This area of Tillsonburg is in transition as a large portion of the surrounding area is under
development There is a stream, ravine, and pond to the north of the subject property which must
be protected during and after development of this subdivision. To ensure this area is protected,
our Department would recommend that development be moved out of the wooded area and that
a stormwater. management report be prepared with recommendations to ensure the protection of
these sensitive areas to the north.
To ensure the owners of dwellings within this plan of subdivision are aware of agricultural
operations to the east. our Department would recommend that an environmental waming clause
be included within the subdivision agreement to warn potential and existing owners of agricultural
operations in close proximity to their property.
NOV-SS-SS 1S:2e FROM:COUNTY OF OXFORD ID:529 537 3024 PACE 7/e
32T-95003
Report No. 99-176
Page 6
(J Subdivision Design
In the previous circulation of this application, there was some discussion regarding the
reduction in -the size of the cul-de-sac in the northwest comer of the subject property. This
reduction would pull the area to be developed further out of the woodlot in the northwest corner of
the subject property. The tong Point Region Conservation Authority has expressed concerns that
it may be premature to allow development in this wooded area.
Therefore, our Department would recommend that the length of the cul-de-sac be shortened
in order that development is removed from the wooded area. The applicant has the option of
providing a small park, in this wooded area or extending the rear yard of the lots. If the rear yards
were extended, zoning and site plan restrictions would ensure that the wooded area in these rear
yards was not removed or negatively impacted.
U) Servicing
The applicant is proposing to service the subject property with both public water and
sanitary sewers_ We are not aware of any constraints with the servicing of these lands.
(k) On -Sine Contamination
The Ministry of Environment and Energy has informed the County that it is responsible for
ensuring that any on -site contaminates are identified and mitigated. Therefore, our Department
would recommend that any approval of this subdivision be conditional upon the preparation of a
contaminates report.
(m) Summary
The applicant is proposing to develop the second and final phase of a residential plan of
subdivision. Phase II of the development was originally circulated in 1995 and 1996 and was again
circulated in the fall of 1999 to receive recent and updated comments.
Based on a meeting held between our office, the Ministry of Natural Resources, the Ministry
of Municipal Affairs and Housing, and the Long Point Region Conservation Authority in 1996, it was
agreed that the applicant would revisit the design of phase li to ensure the protection of both the
wooded area and the ravine lands. Both the new County Official Plan and the old County Official
Plan (the old County Official Plan was in effect when the application was originally submitted) state
that residential development is not permitted within the Open Space designation.
Therefore, the applicant will be required to remove development from the Open Space
designation. The applicant can either create a park area in this wooded area or extend the rear
yard of the lots at the north end of the cul-de-sac into ibis area. if the rear yards are extended, site
plan control will be used to identify the building envelope and all trees to be maintained on the
Property
NOV-OS-SS 15:29 FROM:COUNTY OF OXFORD
ID:519 537 3024 PAGE 9/9
REcomm o
32T-95003
Report No_ 99-176
Page 7
It is recommended that the Council of the Town of Tillsonburg recommend to the Oxford
County Public Health and PIanning Committee that it defer consideration of Phase U of
drab plan of subdivision 32T 95003, relating to a plan prepared by Kim Husted Surveying
Ltd., shown as Plate 2, Draft Plan, dated 1995 (revised May 10th,1996), comprising Part
Lot 8, Concession I 1 (Dereham), in the Town of Tilisonburg, for the following reason:
1. To permit the applicant to revise the design of the draft plan by
removing development from the Open Space designation in the
northwest comer of the draft plan.
Authored By:
Michael Barrett, MCIP, RPP
Intermediate Planner
MBlvc October 5, 1999
Approved By:
- q�6� - - d'61
J M s Hill, CIP, RPP
Hager of Development
!' 1
TOWN OF TILLSONBURG
CRITICAL DATES FOR REORGANIZATION TASKS
As of November 8,1999
TARGET DATE1
COMPLETED
TASKS
I
RESPONSIBLE
August 9
August 9
Information meetings for staff members - for potential CSR candidates
DM.RS.LB
August 10
August 10
} Identify telephone numbers for call centre (CSC)
RM
August I 1
August I 1
Corporate Services organizational chart, job description & salary range approval
DM.RS.LB.COUNCIL
August 11
August I 1
Adopt remuneration program in principle
COUNCIL
August 11
August 11
Adopt telecommunications review/recommendation
COUNCIL
August 13
August 13
CSR job postings close
DM.RS.LB
August 13
August 13
Job postings - corporate service support staff, admin asst, council co-ordinator
DM.LB
August 17
ongoing
CSC renovations/reposition operational staff
RS.JP
August 20
ongoing
CSR job interviews
_DM.RS.LB
August 20
!August 20
Job postings - corp service, admin asst, council co-ord - closing date
DM_LB
August 23
August 23
1 Inauguration of electronic council meeting
RM.COUNCIL
August 23
September 13
Appoint a Director of Operations
COUNCIL
August 23
August I 1
;Approval of RESPOND software for CSC
COUNCIL
August 26
August 26
CSR and other corporate support service job appointments
-
DM.RS.LB
August 26
August 26
CSR training manual/procedures manual & training
RS
September 1
I September I
i Marketing campaign
RS - —
September I
,August 26
;Adopt a radio communication integration proposal
COUNCIL
February�28
-
m
Electronic records manageent consultation review
RM
September
September 1
Full implementation of internal electronic correspondence_
STAFF.COUNCIL
-I
September 10
September 30
Telecommunication training —
RM
September 15-
September 30
CSC signage in place
RS
September 15
October 4
Draft Re -organization Chart - corporate -wide
DM.DIRECTORS.COUNCIL
September 16
September 30
Implementation of remuneration program
LB
September 20
September 20
CSC open for business
LB.RS
September 20
September 20
Telephone system integration
RM
September 27
August 11
Approval of CLASS software for CSC
COUNCIL
October 12
October 12
Operational Reports for Council - for period ending August 30th
Directors
September 30
October 12
Implementation of a Recreation Advisory Committee
CH
September 30
November 6
Municipal Office/Council Chambers renovations complete
DM
September 30
October 12
Implementation of a Transit Advisory Committee
CH
October I
September 20
_
Integration of radio communication
JP
October 18
October 25
Completion of Emergency Plan review & Y2K contingency plan
KE.RP.COUNCIL
November 30
Personnel policy/including a transition policy & benefits analysis
SENIOR MGT
December 31
Financial System setup & convergence
LB_
October 31
COcoober 27
Implement a strategic economic development plan
DM, COUNCIL
November 15
Advisory Committee review - org chart integration
DIRECTORS
November 12
Official Opening of Customer Service Centre
RS
March 31 '
Business Plans for budgeting u oses
Directors
November 29
_
SERVICE software implemented
T
I RM_
November 30
Development of a corporate -wide tendering process for engineering requirements
SL
November 22
Transfer By-law (1st & 2nd reading)
LB
January 1
Financial System convergence
LB
January 1
CSC Phase II - full program/room registration - tax billing/collections
RS.RM
February 28
CLASS software implemented
RM
denotes a change in date
11bu
LB 11 /8/99
NE
LB 11/8/99
TOWN OF TILLSONBURG
Re -Organization Savings
As of November 28, 1999
1999 2000
2001 2002
'Salaries and Benefits
Council
24,500
'Corporate Services
200,000
50,000
Operations
225,000
80,000
rf%mm"n; IZar%i;r-ae
An nnn
An nnn
2003
455,000 194,500
Police Costing
250,000
Facilities/Office Consolidations
Rental of Public Works Office
2,333 14,000
Central mailing service
2,239 13,500
Sale of office equipmend-f-umitu-r—e----
2,500
4,573 30,000
459,573 280,000 194,500
\Ibuchner\transition
LB 11 /8/99
TOWN OF TILLSONBURG
Re -Organization Budget
As of November 8,1999
1999 Approved Operating Budget
Budget
Actual Variance
Audit & Consultation 54-04-1-301-32
Annual Audit
14,700
10,598
4,102
Environmental Audit
6,000
-
6,000
Consultation
3,500
-
3,500
CompAdvantage - WSIB
3,000
2,500
500
_
Health & Safety _
8,000 ;
3,400 y
4,600
Allmat & Associates
77,250
83,680 '
(6,430)
_
Ex enses - Allmat & Associates _ _ _ _..-_-___ ___ . _._
-
_ 1,624 _
_-___ -____...
:MIS Project Manager
75,000
' 3 9,03 8
35,962
Expenses -MIS Manager -
684
(684)
-- ----Help Desk Support -Council --�-- _--- - - - -- - - -
--"----- ------._ - -
_
---6,700...
-�--
_ --^- 8,250 �_ --
�_---•Advertising -Project Manager
-
8,400
(8,400)
-
-
194,150
158,175
35,975
Office Equipment 55-04-1-331-32-
- -- --
Information Systems
60,000
60,000
-
MIS hardware
40,000:
48,611
(8,611)
-_ -- --"-- -
2_0,000
-
20,000
_ __-Workstations _-_-- _---
+ Council furniture -
10,000
8,850
1,150
-- --- Projector
--
- 6,000
-
8,111
--
_ (2,111)
- --
Y2K expenditures
100,000
; -
100,000
-------- - ---------- -- --
- 236,000
; 125,572
110,428
Non -budgeted Items �--------- - -- ---- - - --
---
- -
Approved by Council (in principle) 54-04-1499-32
CLASS software - program, memberships, room rental Y
40,000
-
-
40,000
_
Hardware required for CLASS software - - -
i 9,000
-
9,000
Phone system integration
63,600
13,490
50,11 0
Phone system Consulting, Training & Programming
18,700 858
17,842
Suite Response Customer Service Module incl Enact, Meet & Advisor
118,000
! 40,500
77,500
Response setup,_ hardware, installation & training
35,000
17,977
17,023
_Suite - -- --
-Network connections for fire & police stations _
8,000
-
8,000
_ _
Enterprise document management - electronic records management
40,000
-
40,000
Utility billing for Great Plains
i 6,000
-
6,000
---- -- --
' OPUS payroll software _ _
-- -
-"-
6,000
- -i
6,000
_
Integrated radio communications - - -J_
24,000
-
24,000
i Renovations of Customer Service Centre
15,900
; 4,237
11,663
Workstations for Engineer Office _T
5,106
! -
5,106
_
Signage for Customer Service Centre -,---- - -
i 3,200
3,400
(200)
_-
Surveilance equipment - CSC ^ - - - -
3,200
-
3,678
(478)
-- - EZ Mailing System
22,427
l
22,427
Moving and other expenses
300
6,423
(6,123)
418,433
90,563 ;
327,870
Severance packages
212,162
1 201,662
10,500
1,060,745
; 575,972 '
484,773
\lbuchner\transition