The URL can be used to link to this page

021112 Regular Council Agenda' Agenda: Meeting for the Committee "Open Council" Review Access: • Public 0 Private AGENDA Town of Tillsonburg Meeting for the Committee "Open Council" on Tuesday November 12, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General NatureThereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > PROPOSED RESOLUTION: RESOLVED THAT Town Council move into Executive Closed Session. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 ' Agenda: Meeting for the Committee "Open Council" > [JOctober 28, 2002 PROPOSED RESOLUTION: RESOLVED THAT the Minutes of Council under date of October 28th, 2002 be adopted. ADOPTION OF AGENDA > PROPOSED RESOLUTION: RESOLVED THAT the Agenda as prepared for the Council Meeting of November 12th, 2002 be adopted. PUBLIC MEETINGS 1. Committee of Adiustment Application - Mr. Henry Dalm (File A-39/02) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... 91 Report from the County Planning Department... A39-02-TIL.pdi Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Tillsonburg Committee of Adjustment approves application A-39/02 for 32 Bobolink Drive, subject to the following conditions: 1. That a building permit be issued within one year of the date of the Committee's decision; 2. That the applicants submit a revised OLS survey, if required, to the satisfaction of the Town's Chief Building Official. 2. Committee of Adjustment Application - Pioneer Petroleum Management Inc. (File A-40/02) D- Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Report from the County Planning Department... A40-02-TIL.pol Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-40/02 for 115 & 123 Simcoe Street subject to the following conditions: 1. That a building permit be issued within one year of the date of the Committee's decision. 2. That the application be amended to replace the two requested minor variance: "Relief from Section 12.2.2.2.6, Exterior Side Yard, to reduce the required Page 2 Agenda: Meeting for the Committee "Open Council" exterior side yard from 9.0 m (29.5 ft) to 8.4 m (27.6 ft) to allow for the construction of a car wash" 3. The applicant shall submit a site plan application for the properties to demonstrate that the property will comply with the landscaped opens pace, planting strip, parking and other site design requirements and that such site plan shall receive approval by the Town; 4. That the two properties (115 Simcoe Street and 123 Simcoe Street) be legally merged as one property under identical ownership. 3. Committee of Adjustment Application - Mr. Steve Cus D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Report from the County Planning Department... A41-02-TIL.pol Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-41/02 for 2 Crocus Avenue on the condition: 1. That a building permit be issued within one year of the date of the Committee's decision. 4. Committee of Adjustment Application - Mr. Donald Bradstreet (File A-42/02) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... n Report from County Planning Department... A42-02-TIL.pol Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A42/02 for 1 Sinclair Drive, subject to the following conditions: 1) No portion of the deck which encroaches into the required rear yard more than 1.5 m (5 ft) shall be covered or enclosed; and 2) That a building permit be obtained for the existing deck within one year, if required. DELEGATIONS > 5. Tillsonburg Sewage Treatment Plant Odours Comments from the County of Oxford RE: Complaints Regarding Sewage Treatment Page 3 Agenda: Meeting for the Committee "Open Council" Plant Odours... County.pdf Complaints RE: Sewage Treatment Plant Odours: Mr.Gary Seitz... Seitz.pdf David A. Prince... Prince.pdf Andrew Hutchinson... Hutchinson.pdf Terry Wilson... Wilson.pdf Doug and Marg Byers... Byers.pdf COMMUNITY SERVICES 6. Airport Advisory Committee Minutes October 2,2002 Please note that there are two recommendations contained in the Minutes of October 2, 2002. Resolutions > PROPOSED RESOLUTION: RESOLVED THAT the Airport Advisory Committee Minutes of October 2, 2002 be received. PROPOSED RESOLUTION: RESOLVED THAT Council endorse and adopt the Terms of Reference as presented for the Airport Advisory Committee. PROPOSED RESOLUTION: RESOLVED THAT the $3,482.00 received from the WSAC Committee, representing admission fees collected, be placed in reserves for a future Capital Project. 7. Airport Advisory Committee Minutes of September 12, 2001 D Recommendation contained in item E Resolution > PROPOSED RESOLUTION: Page 4 ' Agenda: Meeting for the Committee "Open Council" RESOLVED THAT the Airport Advisory Committee Minutes of September 12, 2001 be received. PROPOSED RESOLUTION: RESOLVED THAT the correspondence dated September 11, 2001 from the Canadian Harvard Aircraft Association be received, as contained in the Airport Advisory Committee Minutes of September 12, 2001, and that Council authorize the erection of the said sign. OPERATIONS CORPORATE SERVICES INFORMATION ITEMS 8. Museum Advisory Committee Minutes October 3 & 24, 2002 { 9. Cemetery Advisory Committee Meeting Minutes D 10. Public Notice -Application for Zone Change - Peter & Jacoba Retsinas D Public Notice... 11. Public Notice -Application for Official Plan Amendment -Rock Developments Inc. D Public Notice... ITEMS OF PUBLIC INTEREST BY-LAWS > The following are to be considered for first and second reading: 12. By -Law 3039 - Cemetery By-law r.�. Please find attached the draft Cemetery By -Law which was reviewed by the by the Cemetery Advisory Committee with a recommendation to Council for adoption. 13. By -Law 3040 - Airport Advisory Committee By -Law D Page 5 ` Agenda: Meeting for the Committee "Open Council" Please find attached the draft by-law for terms of reference for the Airport Advisory Committee which was reviewed by the Committee with a recommendation for adoption to Council. Resolutions PROPOSED RESOLUTIONS: RESOLVED THAT By -Law 3039 to amend By -Law 2947 establishing the Tillsonburg Cemetery Advisory Board; AND By -Law 3040 to establish the Tillsonburg Airport Advisory Committee be introduced and read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law numbers 3039 and 3040. CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT Town of Tillsonburg Page 6 MINUTES: Meeting for the Committee "Open Council" Review Access: • Public '\3J Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday October 28, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Quarterly Reports Community Services Operations Corporate Services Information Items Resolutions Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Iv Page 1 • MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES > DOctober 7, 2002 DOctober 15, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of October 7th and 15th, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council Agenda as prepared for the Council Meeting of October 28th, 2002 b e adopted. "Carried" PUBLIC MEETINGS 1. Committee of Adjustment Application - Mr. Gord Richards (A-37/02) Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Report from County Planning... ni A37-02-TIL.pdt Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the attached report. No persons appeared in opposition to the subject application. The following motion was passed. Resolution > No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application for 19 Windemere Avenue, subject to the following conditions: 1) The applicant submit a revised OLS survey for the subject property showing the location of the proposed deck. 2) No portion of the deck which encroaches into the required rear yard more than 1.5m (5ft) shall be covered or enclosed. Page 2 MINUTES: Meeting for the Committee "Open Council" "Carried" 2. Committee of Adjustment Application - Mr. Archie Verhoeve D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Report from County Planning to follow. EfIt A38-02-TIL.pdi Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the attached report. Mr. Archie Verhoeve appeared in support of the subject application. No persons appeared in opposition to the subject application. The following motion was passed. Resolution > No. 5 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-38/02 for 54 Demeyere Avenue on the condition: 1) That a building permit be issued within one year of the date of the Committee's decision. "Carried" DELEGATIONS QUARTERLY REPORTS 3. Community Services Third Quarter Report Resolution > No. 8 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the staff report regarding Community Services 2002 Third Quarter Report for the period ending September 30th, 2002 be received for information. "Carried" 4. 'Third Quarter' Quarterly Report for Corporate Services D Presented By: Director of Corporate Services Staff Report dated October 23, 2002 regarding 2002 Third Quarterly Report for Corporate Services (supplementary reports - Council, Corporate Administration, Customer Service, Page 3 MINUTES: Meeting for the Committee "Open Council" Planning, Police, Protection) 9 91 91 R] 020930 130 council.doc 020930 140 core admin.doc 020930 200 planning.doc 020930 220 police.doc 91 91 R 020930 240 protection.doc 020930 corporate admin quarterly report.dod020930 customer service.doc El 021024 tax arrears.PDF Resolution > No. 9 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the staff report regarding Corporate Services 2002 Third Quarter Report for the period ending September 30th, 2002 be received for information. "Carried" 5. 'Third Quarter' Quarterly Report for Operations Presented By: Director of Operations 9 9 9 September 2002 Operations Quarterly Repoi Third quarter report good copy.d 020406 700 3rd qtr report.dc ® ® 91 3rd quarter report 2002.dc 3rd. Quarter Fleet Report 2002.c 3rd. Quarter Report 2002 Fire.c 91 Third Quarter 2002 Report.di Resolution > No. 10 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the staff report regarding Operations 2002 Third Quarter Report for the period ending September 30th, 2002 be received for information. "Carried" COMMUNITY SERVICES > 6. Reconsideration of the Caboose Relocation For Reference Purposes: Resolution No. 22, Council Meeting August 12, 2002... Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the caboose be relocated to a location agreeable Page 4 MINUTES: Meeting for the Committee "Open Council" to the Station Arts Centre and that adjacent neighbours be consulted, AND THAT the costs of moving, repairing, and maintaining the caboose be passed on to the Station Arts Centre; AND FURTHER THAT, should the location arrangement not be made by September 30, 2002, the caboose be relocated to the works yard, until a further permanent location can be arranged. "Carried" Resolution No. 18, Council Meeting October 15, 2002... Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT a motion be introduced to reconsider Resolution 22 of the Council Meeting of August 12th, 2002, pertaining to the relocation of the Caboose, and that this reconsideration take place at the next Council Meeting. "Carried" Resolution No. 6 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the caboose be relocated to a location on the Town boulevard next to the Station Arts Centre, as per the submitted site plan amendment. "Carried" Recorded Vote - Resolution No. 6 Yea NNay Beres, D. X Horton, I. X Lewis, F. X Molnar, S. X Smith, R. X "Motion Carried Resolution No. 7 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the costs of moving, repairing, and maintaining the caboose be passed on to the Station Arts Centre. "Carried" OPERATIONS 7. Tender Results for Downtown Parking Lot and Airport Snow Plowing Presented By: Director of Operations Resolution > No. 11 Moved by Councillor Smith Seconded by Councillor Lewis ANDRESOLVED THAT the Staff Report from the Director of Operations dated October 22, 2002 be received, and Tender T-2002-013 be awarded to Fuller Trucking Limited (Section 1 - Parking Lots only) and Horvath Holdings (Section 2 - Airport plowing only). Page 5 ` MINUTES: Meeting for the Committee "Open Council" "Carried" CORPORATE SERVICES INFORMATION ITEMS RESOLUTIONS > No. 12 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Regular Council Meeting scheduled for Monday, November 11 th, 2002 be re -scheduled for Tuesday, November 12th, 2002, in recognition of Remembrance Day. "Carried" ITEMS OF PUBLIC INTEREST BY-LAWS The following By -Laws received first and second reading. > By -Law 3036 - To establish the number of Elected Members of Council (First and Second Reading only) ® a By -Law Sale to David Leiqh and Lori Graves Offer.tif Job Description for Deputy Mayor Position... Deputy Mayor Job Description DRAFT. By -Law 3037 - To authorize the sale of certain lands on Broadway to David Leigh and Lori Graves (First and Second Reading only) By -Law Council number and composition Resolutions Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3036 to establish the number of Elected Members of Council; and By -Law 3037 to authorize the sale of certain lands on Broadway to David Leigh and Lori Graves be introduced and read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of Page 6 1, MINUTES: Meeting for the Committee "Open Council" the Whole for the purpose of considering By -Law numbers 3036 and 3037. "Carried" CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > Meeting adjourned at 8:50 p.m. EMPLOYEE RECOGNITION AWARDS Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Friday November 08, 200210:17 AM) Town of Tilisonburg Page 7 File: A-39/02 Date: October 24, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: AGENT: Mr. Henry Dalm Rolling Meadows Developments Limited RR #1 Brownsville ON NOL 1C0 LOCATION: Lot 2, Plan 41 M-148, to be municipally known as 32 Bobolink Drive, in the Town of Tillsonburg, County of Oxford. PURPOSE OF APPLICATION: The applicants are applying for relief from exterior side yard requirements of the RI zone to allow for the construction of a single family dwelling. The Applicant has requested the following minor variance from the 'Residential First Density (R 1)' zone: I. "Permission for relief from Section 6.2.1.1.4., 'Lot Coverage', to increase the maximum lot coverage for all buildings and structures from 30% to 31 % to allow for the construction of a single family dwelling. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. David CMorris, AMCT Secretary -Treasurer , Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 LEGEND / zoning Line MYnlcleel Llmlts I BOBOLINK DRIVE R1 Aw Henry Calm, Rolling Meadows Developments Ltd., 32 Bobolink Drive Application A-39/02 n°ioxrvxouSN nwx of sumtr LOT 9 CONCESSION 10 GEOGRAPHIC TOWNSHIP OF DEREHAM PART ONE OXR - 55 x in.00• t nee REGISTERED PLAN 41M - 140 LOT 2 z 3'• MLPoYD 1 JM[r f I.vu.e D. e 2 O O i t BOBOLINK DRIVE I ® Subject Pmpn nuauuL .,, MRmoe. uaneaer PREPARED FOR BUILDING PERMIT APPUCA AOM . LOT 2 REGISTERED PLAN 41M-148 TOWN OF 11LLSONBURG COUNTY OF OXFORD SCALE - 1: 250 u"f' METRIC LMrxm Jxax a Ms n.x Lit . xtras .xo Mx et mxKxrtl ro rtcr e. o-KWv e. am.e CAUTION Me 9 xJf n R.x p AMKr q 9MKR1's NAf uq q.y ipr eL VYp Iq A.xLCTd b1 IWµMR MIp3(S NOTES. bl .i �`x..R[ xor zp K er roo swKrnlm rux ,�wio (fl -O IyMp pyfq Ir [YM.pq; yei er .CNu 411Nf IJI � MnoLfp Lei COKMLL JIR P) - Ms Mna xn twLtrto a ocipa u, met 'Me R xJl CxlefYe xM ® C r"T 2W2 MY WSim SYRK11Ng 11D. I�.V.NVLMI,��1Td. MVY y ML Ilpyt n Wat q x ?he Corporation of the COUNTY OF OXFORD DEPARTMENT OF COMMUNITY AND STRATEGIC PLANNING P.O. Box 397, Woodstock ON, N4S 7Y3 OUR ROE: A-39/02 MEMORANDUM Phone: (519) 539-9800 Fax: (519) 537-5513 To: Chair and Members of the Tillsonburg Committee of Adjustment From: Paul Michiels, Oxford County Community and Strategic Planning Office Re: Planning Comments on Application for Minor Variance A-39/02 Date: November 12th, 2002 BACKGROUND Owner: Rolling Meadows Developments Limited Agent: Henry Dalm Location: 32 Bobolink Drive Official Plan: Low Density Residential Zoning By -Law: Residential First Density (R1) Adjacent Uses: residential (south, east, west) and agricultural land (north). Proposal: The applicant is proposing to increase lot coverage to accommodate the construction of a single detached dwelling. Requested Relief: Relief from Section 6.2.1.1.4, Lot Coverage, to increase the maximum lot coverage for all buildings and structures from 30% to 31 %. COMMENTS Intent and Purpose In compliance. of Official Plan: Intent and Purpose The subject property is located in the 'Residential Type 1 (R1)' of Zoning By -Law: Zone in the Town's Zoning By -Law 1994. The purpose of the lot coverage provision in a Residential Zone is to prevent overbuilding of a low -density residential lot. It also ensures the amount of open space is consistent with other properties in the immediate area and ensures adequate open space for outdoor amenity areas and drainage. Extent of Variance: The variance is minor. Desirable Use or The application indicates that the subject property is Development/Use: approximately 571.7 m2 (6,140 ft2). The proposed one storey dwelling will have a gross floor area of 118.4 m2 (1,275 ft). The subject property exceeds the minimum requirements for lot frontage, lot depth and lot area in the R1 Zone. The proposed P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.ox%rd.on.ca A-39/02 Page 2 single detached dwelling for the subject property will be similar in size to the other single storey dwellings in the area. It may be argued that the design of single family dwellings constructed in the area are too large for the associated lot sizes, as it allows little opportunity for any accessory structures such as sheds and covered decks to be located on these properties. It should be noted that the requested 31 % lot coverage for the proposed main dwelling does not allow any remaining lot coverage for the future construction of accessory buildings or structures on this property. Plate 1, Location on Aerial Photograph, is an aerial photograph of the subject property showing the location of the property in relation to the abutting properties, existing zoning, and the location of buildings and structures. Plate 2, Applicant's Sketch, includes a description of the property. The applicant has requested a minor variance to increase lot coverage from 30% to 31 % to accommodate a 12.5 m2 (135 ft2) covered porch. According to the application, the requested coverage variance would allow for a single detached dwelling with a covered porch and attached garage to be constructed on the property in accordance with the applicant's building plans. The proposed dwelling would comply with all other provisions of the R1 zone with respect to lot size and yard setbacks, so there should still be sufficient space to provide for outdoor amenity area, drainage and landscaping. The Committee reviewing the residential zoning provisions for the Town's new Zoning By -Law has recommended increasing the maximum lot coverage provision for the R 1 zone to 33%. Although these recommendations have not yet been considered by Town Council, they do provide some guidance in considering the appropriateness of the lot coverage variance. Finally, the applicant should be aware that, if the variance is granted and the dwelling is constructed as proposed, no accessory buildings or structures will be permitted to be constructed on the property in the future unless the maximum lot coverage provision is increased. It is, therefore, the opinion of this Office that the proposed variance to increase lot coverage is appropriate in this case and can be supported. p. >r R 1 f 'F A k p y# fl A?z 40, � f 1•. r 11' •� ��.. • Henry Dalm, 32 Bobolink Drive (Tillsonburg) 02002 Application A-39/02 IAND NO Rfl AT FP INFORMGTNIN SYSTEM NOTE THIS IS NOT A PLAN OF SURVEY IRI: COONTV OF OXFORD TILLSONRURG- MICHIELS CREATED ON: 07.NW.2OO2 LO"r 6 CONCESSION GE0GRAP;-11C -rOWNSH1P Or PART ONE I--c N 7914'000 E 15.88 >--+ PEG1S rLPED s L 0 8O3O! JU ►-� N 79'14'00' E 15.88 %--I 3 g 10 DEREHAM OXR 56 4rIM 140 0 2 L O SKETCH PREPARED FOR BUILDING PERMIT APPUCA 1 ON . LOT 2 REGISTERED PLAN 41 M-148 TOWN OF TILLSONBURG COUNTY OF OXFORD o 5 10 13 UCTM SCALE - 1: 250 BE CVERTEO TO FEET BY DIVIDING G BY METRES AND CAN METRIC CON CAUTION THIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S REPORT AND SHALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES N OTE% . (1) - PROPERTY DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN 41M-148 AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. ' (2) - PROPOSED BUILDING POSITION BY CALCULATIONS, NOT BY ACTUAL SURVEY (3) - PROPOSED LOT COVERAGE 31X (4) - THIS SKETCH WAS COMPLETED ON OCTOBER 13, 2002 'rmis 15 NOT AN OR1014AL COPY UNLESS EMBOSSED m T?H SEAL' © COPYRIGHT 2002 KIM HUSTED SURVEYING LTD. THE REPRODUCTION. ALTERATION, OR USE OF THIS REPORT IN WHOLE OR IN PART WITHOUT THE WRITTEN PERMISSION OF KIM HUSTEO SURVEYING LTD. 1S STRICTLY PROHIBITED KIM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR 30 HARVEY STREET. TILLSONSURG, ONTARIO. N40 US PHONE: 519-842-3638 FAX: 519-842-3639 PROJECT:02-6333 REFERENCE: FILE I d A-39/02 Page 3 Recommendation: That the Tillsonburg Committee of Adjustment approves application A-39/02 for 32 Bobolink Drive, subject to the following conditions: 1. That a building permit be issued within one year of the date of the Committee's decision; 2. That the applicant's submit a revised OLS survey, if required, to the satisfaction of the Town's Chief Building Official. Authored By: Original Signed By: "Paul Michiels" Paul Michiels Planner Approved By: "James Hill" James Hill, MCIP, RPP Manager of Community and Strategic Planning File: A-40/02 Date: October 29, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: Pioneer Petroleum Management Inc. 5360 South Service Road Burlington ON LX 5L1 LOCATION: OWNERS/APPLICANTS: David R. Smith & Jane A. Smith 71 James Avenue Tillsonburg ON N4G lA5 Lot 1721 and 1722, Plan 500, municipally known as 115 Simcoe Street and Lot 1723, Plan 500, municipally known as 123 Simcoe Street. PURPOSE OF APPLICATION: The applicants are applying for relief from front yard setback of the C2 for 123 Simcoe Street to allow for the construction of a car wash building; and relief from rear yard setback for 115 Simcoe Street to allow for the construction of an addition to the rear of the existing automobile service station. It should be noted that these two properties are intended to be legally merged under one ownership. The Applicant has requested the following minor variance from the `Highway Commercial (C2)' zone: "Permission for relief from Section 12.2.2.2.3., 'Front Yard'. to decrease the front yard setback from 9 m (29. S ft.) to 8.4 m ( 27. 56 ft.) to allow for the construction of a car wash building "; and "Permission relief from Section 12.2.2.1.4., 'Rear Yard to decrease the rear yard setback from 7.5 m (24.6 ft.) to 6.8 m (22.31 ft) to allow for the construction of an addition to the rear of an existing automobile service station. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. truly, orris, A T Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 v Ri LEGEND Zonlnp Una Munlelpal Umna ® Subject Property L>J � nua+au Pioneer Petroleums- 115 Simcoe St. & David R. Smith & Jane A. Smith - 123 Simco Application NOfSU 2 .....-. .•.. ApplicatiMI on 4suave 1111 •• •••••• w..low ,.aa,em 0 BALL 1 Kifiwe C000MRS The Corporation of the COUNTY OF OXFORD OFFICE OF COMMUNITY AND STRATEGIC PLANNING P.O. Box 397, Woodstock ON, N4S 7Y3 OUR FILE: A-40/02 MEMORANDUM Phone: (519) 539-9800 Fax: (519) 537-5513 To: Chair and Members of the Tillsonburg Committee of Adjustment From: Paul Michiels, Oxford County Community and Strategic Planning Office Re: Planning Comments on Application for Minor Variance A-40/02 Date: November 12th, 2002 BACKGROUND Applicant: Pioneer Petroleum Management Inc. and David & Jane Smith Location: 115 and 123 Simcoe Street Official Plan: Highway Service Commercial Zoning By-law: Highway Commercial (C2) Adjacent Uses: commercial (north, south and east), residential (south across Ball Alley). Proposal: The applicant is proposing the construction of a 37.2 m2 (400 ft2) addition to the rear (south) of the existing gas bar building located at 115 Simcoe Street to allow for additional storage and the construction of a 122 m2 (1,300 ft2) car wash building to the east of the existing automobile service station at 123 Simcoe Street. It should be noted that these two properties are intended to be legally merged under one ownership if the application is granted. Requested Relief: 1. Relief from Section 12.2.2.2.3., Front Yard, to reduce the required front yard from 9.0 m (29.5 ft) to 8.4 m (27.6 ft) to allow for the construction of a car wash; and 2. Relief from Section 12.2.2.1.4., Rear Yard, to reduce the required rear yard from 7.5 m (24.6 ft) to 6.8 m (22.31 ft) to allow for the construction of an addition to the rear (south) of an existing automobile service station. COMMENTS Background A previous application for minor variance A-11/99 was considered by the Tillsonburg Committee of Adjustment at their meeting of June 11, 1999. The application requested relief from Section 12.2.2.1.2, Lot Coverage, to increase the lot coverage from 20% to 26% to recognize the coverage of the kiosk and canopy of the automobile service station located at 115 P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca A-40/02 Page 2 Simcoe Street. The Committee approved the application subject to the following conditions: 1) That the application be amended to include the following additional variances: "Permission for relief from Section 12.2.2.1.3. Front Yard, to reduce the front yard from the required 12 m (39.4 ft) to 1.5 (4.9 ff)." 2) That a building permit be issued within one 1 year of the date of the Committee's decision of the approval will lapse. The proposed kiosk and canopy were subsequently constructed on the property in accordance with the above conditions. Intent and Purpose In Compliance of Official Plan Intent and Purpose The subject properties are zoned 'Highway Commercial (C2)' in the of Zoning By -Law: Town's Zoning By -Law 1994. The C2 zone permits a range of highway commercial uses such as an automobile service station, car wash, furniture store, eating establishment, public garage, animal hospital, builders supply shop or yard etc. This application is seeking relief from the minimum front yard and rear yard provisions of the C2 zone. It should be noted that the applicant has indicated that they intend to legally merge the two properties (115 & 123 Simcoe Street) under one ownership, if the minor variance and associated site plan application are granted. This merge would, by definition, change the location of the front and rear yards. Therefore, the requested variance for a reduction in the front yard setback, would instead become a variance from exterior side yard and the requested variance for a reduction in the rear yard, would be eliminated as it becomes an interior side yard, which only requires 6 m (19.6 ft). In summary, to reflect the new lot configuration the requested variances would need to be replaced with the following: 1. Relief from Section 12.2.2.2.6, Exterior Side Yard, to reduce the required exterior side yard from 9.0 m (29.5 ft) to 8.4 m (27.6 ft) to allow for the construction of a car wash. The purpose of the minimum Exterior Side Yard provision in a Commercial Zone is to provide adequate separation from vehicular traffic, to provide similar setbacks to other buildings along the same side of the street and to provide room for parking, vehicular site lines, drainage and landscaping. In this case, the subject lot appears to meet the remaining C2 yard and setback provisions, however, more detail will be required during the site plan control stage to ensure compliance with parking and planting strip provisions. A-40/02 Page 3 Desirable Use or The application indicates that the subject properties, once merged, Development/Use: would be approximately 0.24 ha (0.60 ac) in area. The westerly of the two properties (115 Simcoe) contains an existing automobile service station (pioneer petroleum), while the easterly of the two properties (123 Simcoe) contains an existing dwelling. The existing kiosk located at 115 Simcoe is approximately 73 m2 (785.8 ft2) in area. The applicant is proposing a 2.43 m (8 ft) x 15.24 m (50 ft), 37.2 m2 (400 ft2) addition to the rear of the existing gas kiosk for storage purposes. The applicant has indicated that the addition would allow for additional product storage, eliminating the need for multiple accessory storage buildings. With respect to 123 Simcoe street, the applicant is proposing to remove the existing dwelling and construct a 122 m2 (1,300 ft2) drive through car wash establishment with two vacuum islands. The applicant has indicated that the requested variance is required to locate the car wash building 0.6 m (1.97 ft) closer to Simcoe Street to accommodate required turning radii into the rear of the car wash. Based on our review of the application, it is our opinion that there should not be any negative impact on drainage and landscaping as only 7.8 m (25.5 ft) of the required front yard would be impacted by the proposed encroachment. As well, there should not be any significant impact on the existing building line or vehicular site lines, as the canopy over the existing automobile service station is already located more than 4.5 m (14.8 ft) closer to the street line than the proposed car wash building. However, Town staff will need to examine more detailed plans at the site plan approval stage to ensure compliance with the required parking area and planting strip provisions. It is, therefore, the opinion of this office that the variance to reduce the depth of the exterior side yard is appropriate in this case and can be supported Recommendation: That the Tillsonburg Committee of Adjustment approve application A-40/02 for 115 & 123 Simcoe Street subject to the following conditions: 1. That a building permit be issued within one year of the date of the Committee's decision. 2. That the application be amended to replace the two requested minor with the following variance: "Relief from Section 12.2.2.2.6, Exterior Side Yard, to reduce the required exterior side yard from 9.0 m (29.5 ft) to 8.4 m (27.6 ft) to allow for the construction of a car wash" 3. The applicant shall submit a site plan application for the properties to demonstrate that the property will comply with the landscaped open space, planting strip, parking and other site design requirements and that such site plan shall receive approval by the Town; A40/02 Authored By: Original Signed By: Page 4 4. That the two properties (115 Simcoe Street and 123 Simcoe Street) be legally merged as one property under identical ownership. "Paul Michiels" Paul Michiels Planner November 7th, 2002 Approved By: "James Hill" James Hill, MCIP, RPP Manager of Community & Strategic Planning LEGEND Zoning Line Municipal Limits 71 -Subject Properties D . I 1 N �J TILLSGNOURG Plate 1 - Location Map Pioneer Petroleum, 115 & 123 Simcoe Street (Tillsonburg) Application A-40/02 NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONBURU. MICHIELS 0202 I ANO RFI ATFO INFORMATION 9YSTFM 1OON11 OF O.[C ORO CREATED ON: 07.NOV.2OO2 17� E- %LL:;.' STREET (W or ASP.tA rt, p File: A-41 /02 Date: October 28, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/APPLICANTS: AGENT: Mr. Steve Cus Steve Cus Construction 93 Kara Lane Tillsonburg ON N4G 5M2 LOCATION: Lot 10, Plan 4 l M-145, municipally known as 2 Crocus Avenue, in the Town of Tillsonburg, County of Oxford. PURPOSE OF APPLICATION: The applicants are applying for relief from exterior side yard requirements of the R1 zone to allow for the construction of a single family dwelling. The Applicant has requested the following minor variance from the 'Residential First Density (Rl)' zone: "Permission for relief from Section 6.2.1.1.9., 'Exterior Side Yard', to reduce the easterly exterior side yard width from the required 7.5 m (24.6 ft.) to 6.53 m (21.4 ft.) to allow for the construction of a single family dwelling. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. Davr s, CT Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Sieve Cus Construction, 2 Crocus Avenue • 10�'4p� ' Application #A-41/02 NOT TNio isNxmnrux or soRv[r ...... LOT S. CONCESSION 10 GEOGRAPHIC TOWNSHIP OF OEREHAM SLoCK 1, I . . MK E. 2 � f �`LF0 \5 .-e N)f)lp 1 RW CROCUS AVENUE ( 20 nn MIX I LOT e 10 s cn a -p� -6� r— ).lf .w �•ti F I bI ua I R PREPARED FOR MINOR VARIANCE APPLICAPON LOT 10, REGISTERED PLAN 14M-145 TOWN OF 11LLSONBURG COUNTY OF OXFORD SCALE - 1: 250 METRIC -T..' ONKRrtu TOnn.1....e:"o:)oMes eXo o.X CAUTION .1 u. iu n.Ns nwN . TI.N�.rt NANT.s' NOTE'. (�) - rora NaNasn"s M[ AT aww ON Xmsrtus nw .�"-un BRN MMId X"Ipp AyK.. (SI - n0•pRp [WqC p9fd [t CM1fW.prl W) 0•.tN4 WNK� IT) - na.ssm .m m .x )es ro - Ms s c)a -1... ON x)csu is [oN • rrs�wr MOSAp wM Y4' © CW11TIoxT xcox XW xos>m SVRYFIIN) sm. u zm[<n. iX�,X,rt :rtRa ti Xu ��iico w:K <•m.N The Corporation of the COUNTY OF OXFORD Phone: (519) 539-9800 DEPARTMENT OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513 P.O. Box 397, Woodstock ON, N4S 7Y3 OUR FILE: A-41 /02 MEMORANDUM To: Chair and Members of the Tillsonburg Committee of Adjustment From: Paul Michiels,.Oxford County Community and Strategic Planning Office Re: Planning Comments on Application for Minor Variance A-41/02 Date: November 121h, 2002 BACKGROUND Applicant: Steve Cus Construction Location: 2 Crocus Avenue Official Plan: Low Density Residential Zoning By-law: Residential First Density (R1) Adjacent Uses: Residential (south, east and west), agricultural lands (North) Proposal: The applicant is proposing to encroach into the required exterior side yard to allow for the construction of a one storey single dwelling with attached garage. Requested Relief: Relief from Section 6.2.1.1.9, Exterior Side Yard, to reduce the minimum exterior side yard depth from 7.50 m (24.6 ft) to 6.53 m (21.4 ft) to allow for the construction of the proposed dwelling. COMMENTS Intent and Purpose In compliance. of Official Plan: Intent and Purpose The purpose of the exterior side yard provision in a Residential Zone is of Zoning By -Law: to ensure adequate setback from the street for traffic safety, drainage and landscaping. As well, the exterior side yard provision ensures that the setback of dwellings on corner lots are consistent with the front yard setbacks of adjacent properties so that site lines are maintained. Extent of Variance: The variance is minor. Desirable Use or Plate 1, Location Map, is an aerial photograph of the subject property Development/Use: showing the location of the property in relation to the abutting properties, existing zoning, and the location of neighbouring buildings and structures. Plate 2, Applicant's Sketch, includes the dimensions of the lot and the location of the proposed dwelling. P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 9 planning@county.oxford.on.ca v :A A Plate 1 Location Map Steve Cus Construction, 2 Crocus Avenue (Tillsonburg) Application A-41/02 NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONSURG - MICHIELS LEGEND Zoning Line Municipal Limits = -Subject Property V DLONTBURG Q 20D2 I AN. AFF ATFN INTORMATION %YSTFM CREATED ON: 08-NOV-2002 SKETCH PREPARED FOR MINOR VARIANCE APPLICATION L07 8, CUNC5SSION '10 GEOGr=tAPHJG TOWNSHIP OF DEREHAM LOT 10, REGISTERED PLAN 14M--1 45 ►- N 79'26'40' E 19.00 �--4 TOWN OF TILLSONBURG _ = BLOCK 1�8 r ( 0.30m WIDE RESERVE COUNTY COUNTY OF OXFORD N LOT OR 10 -` 0 5 10 +� utrwts SCALE - 1: 250 8 T $ O%WPLAN ARE IN 8E5 AND C44 METRIC h 1-1_l BE CONVERTED 0 FEET BY DIVIDING BY 0.304IS � CAUTION 7.62 j NIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S REPORT AND SHALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES W NOTE. ' N v (1) - PROPERTY DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN 41M-145 ., .. z AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. 1 H 6.53 w (2) - PROPOSED BUILDING POSITION 8Y CALCULATIONS, NOT BY ACTUAL SURVEY Q� 00 r 3.35 �i 1 7.50 BYLAW) to (3) - PROPOSED LOT COVERAGE 20% 0 L Z O a GARAGE n 3 1N (4) - THIS SKETCH WAS COMPLETED ON OCTOBER 18. 2002 C I +p � O L1 N vpi 10.97c 6.53 = 'THIS IS NOT AN ORIC4NAL COPY z _ 1 7.50 BY-LAW) z UNLESS EMBOSSED M rrl 0 S£.1L' vi +o lo 1 COPYRIGHT 2002 KIM RUSTED SURVEYING LTD. THE REPRODUCTION, ALTERATION, OR USE OF THIS REPORT IN WHOLE OR IN 1 PART WITHOUT THE WRITTEN PERMISSION OF KIM HVSTED SURVEYING LTD. N 79.27'20- E 19.00 }--� IS STRICTLY PROHIBITED < 1t Ir KIM RUSTED SURVEYING I.M. ONTARIO LAND SURVEYOR CROCUS ,� 1/ r j\� J � 30 HARVEY STREET, TILLSONSURG, ONTARIO. N4G 3J8 PHONE: 519-842-3638 FAX: 519-842-3639 ( 20.12m WOE ) PROJECT: 02--6338 REFERENCE: FILE A-41 /02 Page 2 The applicant has requested a minor variance to allow a reduction in the depth of the exterior side yard of 0.97 m (3.2 ft) to allow for the construction of an approximately 87 mZ (936.5 ft2) one storey dwelling with an attached garage on the subject property. The applicant has indicated that the requested variance is required to accommodate a dwelling design which is consistent with the style of dwellings along Crocus Avenue. According to the applicant, the lot has a similar lot frontage to the other lots along Crocus. However, the required exterior side yard setback of 7.5 m (24.6 ft) for a corner lot, instead of the 1.5 m (4.92 ft) interior side yard setback for a one storey dwelling on a standard interior lot, results in a much smaller building envelope. The subject property complies with the minimum lot frontage requirements of the Zoning By -Law for a corner lot. However, it should be noted that it is the responsibility of the developer to consider the exterior side yard requirement for corner lots at the subdivision design stage to ensure that they can accommodate a reasonable range of dwelling types. In this case, given the existing dimensions of the corner lot, the requested variance would allow this lot to be developed for a design of dwelling which is more in keeping with the character of the existing dwellings in the area. The requested relief from the exterior side yard provision is only required for the attached garage, as the main portion of the proposed dwelling would comply with setback provisions. Therefore, only a 6.7 m (22 ft) portion of the required exterior side yard setback would be impacted by the proposed encroachment, which should not result in any negative impact on maintenance areas, drainage and landscaping. The subject property abuts agricultural lands along the Town limit to the north, which are not planned for development in the near future. As well, given the fact that covered porches or balconies are allowed to project 1.5 m (4.92 ft) into the required 7.5 m (24.6 ft) front yards of residential properties along Dogwood Drive, we do not feel the proposed garage encroachment would have a significantly greater impact on established building lines in the area. Finally, the exterior side yard abuts Dogwood Drive, which is a full width local street, so there is unlikely to be any future reduction in the exterior side yard due to future roads widenings. It is, therefore, the opinion of this office that the proposed variance to reduce the depth of the exterior side yard is appropriate in this case and can be supported. • A-41 /02 Recommendation: That the Tillsonburg Committee of Adjustment approve application A-41/02 for 2 Crocus Avenue on the condition: Authored By: Original Signed By: "Paul Michiels" Paul Michiels Planner Page 3 1. That a building permit be issued within one year of the date of the Committee's decision. Approved By: "James Hill" James Hill, MCIP, RPP Manager of Community and Strategic Planning File: A-42/02 Date: October 28, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2°d Floor OWNERS/APPLICANTS: Mr. Donald Bradstreet 1 Sinclair Drive Tillsonburg ON N4G 5L6 LOCATION: AGENT: Ms. Shirley Magashazi Remax 565 Broadway Tillsonburg ON N4G 3S8 Past Lot 9, Plan 41M-87, designated as Parts 20 & 21 on 41R-4330, municipally known as 1 Sinclair Drive. PURPOSE OF APPLICATION: The applicants are applying for relief from rear yard requirements of the R2-3 zone to recognize an existing uncovered deck to the rear of a single family dwelling. The Applicant has requested the following minor variance from the `Special Residential Second Density (R2-3)' zone: "Permission for relief from Section 7.3.3.2.13.2., 'open, Unenclosed Porch, Balcony. Deck and Steu Encroachments Into Required Rear Yards', to increase the permitted projection into the required rear yard from the maximum 2.4 m (8 ft.) to 2.65 (8.69 ft.) to recognize an existing uncovered deck located to the rear of a single family dwelling. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. s v truly, avid C. Morris, AMCT Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 Donald Bradstreet, 1 Sinclair Drive Application A-42/02 NOT': TN* 19 NOT A MIAN OF IMWEI p •bOF)f�r i t RTh:1,L AN'..«♦ 1 n1�,e . ya°, �' 'G' •• i 1 rf2N� LFQ+ID LEGEND Zoning Llne Municipal Llmlb SURVEYOR'S REAL PROPERTY REPORT PLAN OF PART OF LOT 9 REGISTERED PLAN 4IM-97 TOM OF TILLSONBURG COUNTY OF OXFORD HUL - METRIC F.'...e,....°m:...q....>.. RIM NUSTED SURN YNO LM REPORT SUYMARTin - -. „ nn Nnmw'a I. rani III a am. n ,Ac, ra ML .1 MI.IMun ru . ala., WRWTcxVS canncAT =011ER, 18,o-2002 m o- µ ••� w w�AtMai,q m.F as °eVu�wf 9LLnHnc tm ... —m m vazonr n M e.a NOTES Subjkci Property The Corporation of the f. �'''� '� COUNTY OF OXFORD Phone: (519) 539-9800 OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513 a 4 r cbKovt �.� P.O. Box 397, Woodstock ON, N4S 7Y3 ,�, OUR FILE: A-42/02 MEMORANDUM To: Chair and Members of the Tillsonburg Committee of Adjustment From: Paul Michiels, Oxford County Community and Strategic Planning Office Re: Planning Comments on Application for Minor Variance A42102 Date: November 12th, 2002 BACKGROUND Applicant: Donald Bradstreet Agent: Shirley Magashazi Location: 1 Sinclair Drive Official Plan: Low Density Residential Zoning By-law: Special `Residential Second Density (R2-3)' Adjacent Uses: Residential (all directions) Proposal: The applicant is proposing to recognize the location of an existing deck to the rear of the single detached dwelling. Requested Relief: Relief from Section 5.25.3.2., Open, Unenclosed Porch, Balcony. Deck and Step Encroachments into Required Rear Yard, to increase the permitted encroachment into the rear yard from 2.4 m (7.9 ft) to 2.65 m (8.69 ft) to recognize the location of an existing uncovered deck. COMMENTS Intent and Purpose In Compliance of the Official Plan Intent and Purpose The purpose of the rear yard provision in a Residential Zone is of Zoning By -Law: to provide adequate area for maintenance and drainage, separation between buildings on adjacent properties for privacy, and to provide open space and amenity area. The permitted rear yard encroachments for uncovered porches, decks and balconies recognizes that such features do not have the same massing effect as enclosed structures and, therefore, may project further into the required rear yard. The application indicates that the subject property is approximately 512.3 m2 (5,514.5 ft2) and contains a 154.7 m2 (1,665.2 ft2) one storey residential dwelling constructed in 1992. The application indicates that the owners of the property were unaware a variance to the Zoning By-law was required at the time the deck was constructed. P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca November 7, 2002 Page 2 Based on the copy of the survey submitted with the application, the existing deck exceeds the permitted rear yard encroachment for an unenclosed deck by approximately 0.25 m'(0.82 ft). With respect to the location of the existing deck, only a portion of the required rear yard will be impacted by the encroachment, as the deck only extends approximately 5 m (16.4 ft) along the dwelling's rear wall. Although the homes in Hickory Hills are located relatively close together, there is still sufficient separation between the existing deck and neighbouring dwellings to provide for privacy. As well, the property backs onto a pedestrian walkway providing additional separation from the residential properties to the south. The existing deck is situated such that there is still sufficient space around the structure for maintenance and drainage. Extent of Variance: The variance is minor Desirable Use or The existing unenclosed deck located to the rear of the dwelling reflects a Development/Use: building form that is characteristic throughout Tillsonburg and only impacts a small portion of the required rear yard. It is therefore the opinion of this office that the proposed variance to recognize the location of the existing unenclosed deck is appropriate in this case and can be supported. Recommendation: Authored By: Original Signed By: "Paul Michiels" Paul Michiels Planner November 61h, 2002 That the Tillsonburg Committee of Adjustment approve application A42/02 for 1 Sinclair Drive, subject to the following conditions: 1) No portion of the deck which encroaches into the required rear yard more than 1.5 m (5 ft) shall be covered or enclosed; and 2) That a building permit be obtained for the existing deck within one year, if required. Approved By: "James Hill" James Hill, MCIP, RPP Director of Community & Strategic Planning LEGEND Zoning Line Municipal Limits Subject Property !1 /; mLSON13M Plate 1 -Location Map I Donald Bradstreet, 1 Sinclair Drive (Tillsonbur) O2RV2 Application A-42/02 I ANO RFI ATFR INFOWAI.N 11111M NOTE: THIS IS NOT A PLAN OF SURVEY cooNTv of oxFORo TILLSONBURG - MICH IELS CREATED ON: 07-NOY-2002 R 4.2M1 • • 6.6e C • e.OT N Er 02• C (Pf, 02 6 MI LO (Isat) Sig (72U) If A. or 17 VO \ V 1, C• f LEGEND a OCHOrCS SURVEY MomwENt rouNo 0 OCNOrCS ST2aV(Y IJomwcNr SEr SIB OCNOICS STANDARD WON BAR IO DEMONS IRON OAR RIg COMICS RDUNO IRow g4a DETES >ZT)) DE DNOTES j r wC StON OLS I502) lu") DENOTES KIM WSTEO SURVCYIwG Lro P1) DENOTES OCP09RO PLAN 4m-4220 T'2) DENOTES QCOStTQEO PLAN 41M-al X0401ES wCASUaCO (S) DENOTES Sct j VAL 0 1o0we w 'A Ma SfJ1VAR WL va low �N0 SIB (>21) SURVEYOR'S REAL PROPERTY REPORT PLAN OF PART OF LOT 9 REGISTERED PLAN 41 M-87 TOWN OF TILLSONBURG COUNTY OF OXFORD • f 0 •11Kr•tf SCALE — 1: 250 METRIC D'STANCCS SHOWN ON MIS PLAN ARC 'N uCtaCS AND Ww 8E CDNKRTCD t0 rCCT BY OMOING BY 0,204E KIM DUSTED SURVEYING LTD. REPORT SVMMARY(To Bc ac•o IN cowAUwCwON - Pl•N Or WOVE,) REpSRaCO CASCUEN►S Aw0/OQ RIWTS_or-way. nos PROPCRTv IS SUB.UCCr TO CASCvENr OVER PART 20; 41R-4220 AS SET O:r IN INSIPUuENr lr4IE14 COUP11ANCE •A III 1JUA00PAL omoAl PLANS ANO 2069NG 0Y-L4 WS Not CER8sICO 0Y IWS REPDar ADOMON•L RCUA$WS. V) PROPEQrr OCSCt n*,: PART or Lot 1. aEOSTCaCO Plw 1Iw-eT OCSIGHAMO AS PART$ 20 WO V. 410-4220• WeAcr to CASCUE"r As sEI our AODK (•u OF P.I.N. 00020 - 0421) (2) CRAW Uwa rM MS nor rOLLOW twE SOy1wC4SrCew Ulnr Or (Or • Or - BUILONOG T+CS ARE MEASURED TO THE CrRRK)Q rACE Or TwE COwCPER rOUNoAIusw AREA Or OAR IS 20 AND 21 • $12.2 SQUARE MC MCS AREA OF PARTS 20 AND 21 COKRCO BY HOUR. OAUtACC APO PORCH . 154 1 SOUAR( w(nK% COKQACC • sox THIS SURVEYOR'S REAL PROPERTY REPORT HAS BEEN PREPARED FOR DONALD BRAOSIREET AND THE U►iOERSIGNED ACCEPTS No RESPCNffiB(UTY FOR USE BY OTHERS SURVEYOR'S CERTIFICATE 1 cc;rnry mAr (1) - %4s SURVCY AND PLAN ARC CORRECT AND N ACCOROAW-C 1MTw rwc SUQvCYS Act. rwc SuavEYOas Act ANO THE LAND TTrtcs Act AND INC RCOULAnOHS MAD( (PrOCR TITEW (2) - ryas SURVEY WAS COWPCCTCO ow rmc ITIP T OCTOBER18, 2002 _ _ y F I DATE wCNHCTH U. MATMCWj ON ►ARIO LAND SURVEYOR to, KRA HUSRO SUQVCvwG LID THIS REPORT CAN BE UPDATED BY KIM HUSTED SURVEYING LTD. HOMiVER NO ADDIDONAL PRINTS OF TKS ORIGINAL REPORT 1KLL BE ISSUED SUOSCOU04T TO THE DATE OF COMICATION NOTES (1) .. BCARINGS ARC ASTRONOUIC AND ARC RCrCRRCO 10 INC SOUrH%CSrERN Uwlr PARt 20 AS SNOIw ON 00009 RD PLAN 411-4J2D HAVING A BCAQWC, Or 21•OO-W. 'MSS ,s NOr AN DarGrlrA( 00" U'W(4rSS Cveassm WN sCA(' Q COPYRICHT 2002 KIM RUSTED SURVEYING LTD. TWE REPQ00UCrO4. ALTCRATION. on use or n4S aCPoRt Iw vmMC on N PART •4n4DLUr Tort %air" PERMISboN Or mat NUSTEO SURVCvwr, LTD. TS srmcfLY Pp"rm "Beres" <beres@oxford.net> 11/06/2002 09:17 PM To:<Iverstraeten@town.lillsonburg.on.ca> cc: Subject: Agenda 0 IncrediMai/- Email has finally evolved -Click Here Prince -[if "Beres" <beres@oxford.net> 11/06/2002 09:14 PM -------Original Message ------- To: <Iverstraeten@town.lillsonburg.on.ca> cc: Subject: Nov 12 Agenda From: Beres Date: October 15, 2002 11:48:32 PM To: Iverstraeten(a)town.tillsonburg.on. ca Cc: Horton Irv; Lund Steve; Morris Dave Subject: Request to place this letter on upcoming agenda Hi Dave, how are you these days? It was good to see you at the AMO conference this year and talk about all the changes that have occurred in the Town of Tillsonburg Administration and Council over the past few years. You had asked me to send you an email to remind you about my discussion with you regarding the continual odour that the Tillsonburg Sewage Treatment Plant is emitting on a daily basis. This is a concern of mine as I have recently purchased a duplex on Van St. and at first I thought the smell would be temporary but it didn't take long before I realized the smell became a daily occurrence. I have discussed this issue with my neighbors on Van St. and they indicated that they have raised this concern on numerous occasions with staff at the municipal office but their efforts remain unanswered. When I raised this issue with you during our brief discussion at the conference, you indicated that your son had previously owned property on Van St but had to sell because the smell was to much too handle. I am hoping you can raise this issue with Town Council and convey the seriousness of the problem not only for all the residents on Van St but for the entire community of the Town of Tillsonburg. I really can not believe that this situation has been let go for this long as it can be very damaging to the reputation of the Town of Tillsonburg. I have also heard that on some days, depending which way the wind is blowing, this smell reaches Annandale subdivision. Please ask the Town's County representatives to raise this issue at County Council and ask that the Tillsonburg Sewage Treatment Plant be inspected by the MOE as I just can't believe that all Sewage Treatment Plants in Ontario emit this kind of odor on a daily basis. There has to be something wrong with the method used to treat this sewage. I am hopeful that something can be done to eliminate this odour. Thank you for asking me to send you this email and for presenting this issue at an upcoming Town Council meeting. I look forward to hearing from you in regards to the action to be recommended by the Town Council. Gary Gary Seitz, Treasurer/Tax Collector Municipality of Thames Centre 4305 Hamilton Road Dorchester, 4N NOL 1G3 Bus (519) 268-7334 EXT 227 Fax (519) 268-3928 email gseitz@thamescentre.on.ca IncrediMail - Email has finally evolved - Click Here October 18, 2002 Dave Beres TOWN OF TILLSONBURG 200 Broadway, 2nd Floor TILLSONBURG, ON N4G 5A7 Subject: SEWAGE TREATMENT PLANT Attention: Dave Beres Dear Sir: My name is David Prince, and I have owned and occupied a house on 13 Van St. for twenty-six (26) years. My wife, Julia, has lived on Van St. for forty-six (46) years, and was a resident there when the sewage plant was first built. She does not remember having to live with the obnoxious smell that we have experienced for the last 3 - 4 years. Also, I myself do not recall experiencing this problem in the 21 previous years either. I have called the sewage plant on a number of occasions to speak with Bob Cooke and Adam about the odour. I have also spoken with Don Ford of the County of Oxford, whom I understand manages the sewage system. It is my understanding that the type of system has been changed, resulting in the daily obnoxious smells. Also, I understand that the system is operating at maximum capacity. I suggest that not another building permit be issued for new housing until the town can: FIRST - treat existing sewage (WITH NO ODOUR) SECOND- have sufficient capacity to deal with more sewage (WITH NO ODOUR). I believe we have a good town ... with a serious problem. Please give this matter your immediate consideration. Respectfully: David A. Prince 13 Van St. TILLSONBURG, ON (519)842-6654 "Beres" ' <beres@oxford.net> 11/06/2002 09:18 PM --Original Message--- To:<Iverstraeten@town.tillsonburg.on.ca> cc: Subject: agenda From: Andrew Date: October 21, 2002 08:32:33 PM To: beres cDoxford.net Cc: gseitz(cDthamescentre.on.ca Subject: Odor I am writing to you to support Gary Seitz complaint to you about the sewage treatment plant odor , I totally agree with h unpleasent some days and I really am concerned about the re -sell value of my home and property. I live at 31 Young S attention to this problem and hope to hear back from you. Yours Truly Andrew Hutchinson IncrediMai/- Email has finally evolved -Click Here "Beres" <beres@oxford.net> 11/06/2002 09:21 PM --Original Message ------- To: "Verstraeten Lana" <Iverstraeten@town.tillsonburg.on.ca> cc: Subject: Agenda From: Terry Wilson Date: October 18, 2002 05:24:06 PM To: beres(a)oxford.net Subject: SEWAGE TREATMENT PLANT ODOURS Dear Dave Beres Tillsonburg Town Councilor I am writing in support of Mr. Gary Seitz concern regarding the odours emiting from the sewage treatment plant located in Cornation Park. This odour problem has also been a concern of mine. My property is located adjacent to the rear of Cornation Park, Lot 1394, plan 500, known as 51 Vienna Road, in the Town of Tillsoburg. I purchased my property in May of 1999. At first I noticed very little odour from the plant. Since the start of construction work that was done to the facility, the odour has been more frequent, and more severe. I assumed, that this stench was a temporary problem due to construction, and it would go away when all improvements were complete. But the smell has continued to be terrible and almost a daily occurence. I feel that this odour problem has negatively impacted the saleability, and possibly the value of my property. Please forward my concerns, of the seriousness of this problem, to the Town of Tillsonburg's, County representatives. I trust this odour problem will be rectified as expediently as possible. Yous Sincerely Terry Wilson Choose an Internet access plan right for you -- try MSN! http://resourcecenter.msn.com/access/plans/default.asp IncrediMai/- Email has finally evolved - Click Here October 22,2002 Tillsonburg Town Council C/o Count-lor Beres Our names are Doug and Marg Byers, we own property on Van Street. We are writing to you voicing our concern about the constant odour of the sewage treatment plant behind our property. We have lived on Van Street for the last 19 years and have never had to deal with this constant odour that is now occurring on a daily basis. We have spoken to Bob Cook and Don Ford with the county on numerous occasions. We have been told that new treatments that are environmentally friendly now have to be used but obviously with no success. Other towns must be using similar treatments and do not have this problem. We have been very patient for the last year in regards to this matter but our patience is wearing thin. We have been unable to entertain this past summer for fear of the odour. Also is the fact that if this odour problem is not resolved and continues you have greatly reduced the selling price of everyone's property living on Van Street and surrounding area. This is a very serious situation and needs your attention. We would appreciate hearing from you in regards to this matter. Sincerely, Doug and Marg Byers COUNTY OF OXFORD DEPARTMENT OF PUBLIC WORKS P. O. Box 397, Woodstock Ontario N4S 7Y3 Fax: (519) 537-3024 October 16, 2002 Ms. Marion Pratt 18 Van Street Tillsonburg, ON N4G 2MB Phone: (519) 539-9800 Water and Wastewater Services Phone: (519) 421-2203 Fax: (519) 421-2207 RECEIVEC OL t 18 2002 RE: Formal Complaint Regarding Tillsonburg Sewage Treatment Plant Odours Dear Ms. Pratt: I have received your letter, of complaint, regarding the odour problems at the Tillsonburg Sewage Treatment plant. I am aware of your concerns. The Tillsonburg plant lacks sufficient storage of biosolids and is currently completely dependent on its County neighbouring treatment plants for processing. The deficiency of storage (and required trucking of solids) in combination with the batch style operation of the new aerobic digesters, to settle and remove the solids, has generally been associated with the odours. The aerobic digesters at the Tillsonburg Plant were built under the recommendation of a consulting Engineer to respond to the failing anaerobic digesters. The condition of the original digesters required immediate action to enable continued operation and avoid violation of the Certificate of Approval. The recommendation to go to the aerobic style of digester was deemed to be the most cost-effective and expedient means to continue operations at this facility. The practice of removing and trucking the biosolids will need to continue this year, as the County is opposed to the spreading of solids during the winter months as has been the previous practice at this plant. The County hopes to address this issue when developing its Biosolids Master plan later this year. The Tillsonburg WWTP is also undergoing further improvements with new screening equipment and LJV disinfection. The County of Oxford has operated the facility since January 2002. The plant was in poor physical and operational condition at the time of assumption. The current operations team is comprised of previous plant operators (originally from OCWA) with many years of experience with the existing plant and its operations. Supervision is provided by Mr. Don Ford, the south district Supervisor of Wastewater Operations. www.county. oxford. on. ca • Court House, 415 Hunter Street, Woodstock Ontario N4S 4G6 9 publicworks@county. oxford. on.ca 2 The County has balanced the treatment process and made operational improvements to suppress the odour however, we agree that further improvement is required. I am working with the Supervisor to investigate alternative operations and odour abatement application processes. We also expect to engage a consultant to further determine the cause and remediation of the odour concerns. Please feel free to contact the Supervisor directly (485-2860) to report odour events, as those working at the facility are somewhat acclimatized to the environment or the point of impingement may be offsite. It is our hope to continue to work with our neighbours to stop any annoying odours Yours truly, r� JIJ Braam, P.Eng. ager of Water and Wastewater Services C.C. David Oliphan Ken Whiteford Rob Walton, P.Eng. Iry Horton Dave Morris Don Ford, B.A., CMM I, C.Tech Review Access: • Public Q Private Committee: Open Council Author: Cynthia Hildebrand Author's Email: Cynthia HildebrandfTillsonburg Subject: Airport Advisory Committe Minutes October 2, 2002 Details: SUBMISSION Presenter's Name: Presenter's Email: Request: Resolution Cc: Please note that there are two recommendations contained in the Minutes of October 2, 2002. W W 91 Minutes October 2 2002.dc Airport Managers Report 2 Oct 2002.t Airport Advisory Minutes June 19 2002. Advisory Agenda 2 Oct 2002.dc History Monday November 04 2002 03:28 PM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" AIRPORT ADVISORY COMMITTEE MINUTES MINUTES of the meeting of the Airport Advisory Committee held Wednesday, Oct 2 2002, 1900 hours at the Town of Tillsonburg Council Chambers. Present: Bill Baker, Chuck Smith, Robert Cross, and Vern Fleming (Chair). Staff Annette Murray and Cynthia Hildebrand ORDER OF BUSINESS: A. CALL TO ORDER The Chair Mr. Vern Fleming called the meeting to order at 1905 hours. B. MINUTES Motion to accept the minutes of the June meeting was moved by Cross and seconded by Mr. Smith. Carried C. BUSINESS ARISING Mr. Cross inquired about getting some sort of ID for easy identification when they visit other airports. Cynthia suggested we look into pricing business cards or nametags for each member. There is a potential for three new board members to be appointed by council this month. D. CORRESPONDENCE AND REPORTS The Airport Manager reviewed the reports on fuel sales and traffic up to and including the 30'h September 2002. There have been significant increases in activity -and sales during the summer months. The manager reviewed the Manager's Report. A review of the status of Capital Project work was highlighted. K It was brought to the attention of the members that proper and safe tie down stakes had been placed in the ground for the 14 available parking spaces. This now provides safe and standardized tie downs which reduces potential liability. The plan is for patio stones to be placed on each tie down spot in the spring. The Director invited members to tour the terminal , and made mention of the many and refreshing improvements made by the Airport Manager at the terminal, including painting, floor replacement, furniture rearrangement and the excellent standard of cleanliness. The Director presented draft terms of reference for the Airport Advisory Committee. This document was received positively and members felt that this provided the direction and mandate that they were seeking. A recommendation was made that Council endo xse and adopt, the Terms of Reference as: presented: for the Airport Advisory Committee. Moved by: Mr. Smith Seconded by: Mr. Cross Carried The Director and Airport Manager presented a draft 2003 Business Plan for review and discussion by the Committee. A lengthy discussion ensued regarding the challenges and opportunities of attracting new business to the Airport. Members strongly felt that if hangars were available to rent that there would not be a problem filling them. Options to attract developers were discussed; it was felt that if incentives could be offered that developers could be enticed to invest in the Airport. Suggestions for fund- raising were also explored. Tillsonburg will be hosting a meeting of Small Airports — Managers October 10, 2003. These meetings provide networking opportunities and a tour of other small municipal airports. The Board members decided to defer the Special Events Report to the November meeting, since there wasn't enough time this evening to go over the report. It was decided that the next meeting would be devoted only to this report. Correspondence was received from Mr. Smith regarding the 2002 World Scale Aircraft Championships. This report showed how the Airport and users benefited from the event according to the organizers of the event. Mr. Smith requested fuel sales during the event from the manager. A recommendation was made,,the $3482.00 received. from the WSAC Committee representing admission fees collected be placed in reserves for a future Capital Project. Moved by: Mr. Smith Seconded by Mr Cross carried E. NEW BUSINESS Mr. Baker advised he had visited several Municipal Airports to see their hangar structures. He presented some pictures of hangars and recommended that any hangars built in Tillsonburg be similar to those at the St Thomas Airport. It was agreed to by all members that Tillsonburg Airport should have a package in place for individual interested in building Land lease at Tillsonburg Airport is 15¢ per square foot. It was suggested that information on previous special events hosted at the airport be obtained and that the pros and cons and opportunities be reviewed as a starting point when developing a special events policy for the Airport. This document is to be prepared and distributed to Committee members prior to the next meeting. There was a short discussion on how the Airport could attract business and host a special event during the winter months. It was suggested by Mr. Baker to speak to Phillip Moffit about holding a seminar on winter maintenance for Aircraft. F. ROUND TABLE No items were discussed. Meeting adjourned at 2100 hrs. Next meeting Wednesday Nov 6 2002 /w■ MM TILLSONBURG MUNICIPAL AIRPORT 244 411 AIRPORT ROAD Tel: (519) 842-2929 RR # 7 TILLSONBURG, Fax: (519) 842-9431 ONTARIO. N4G 4H 1 E-mail: amurray@town.tillsonburg.on.ca MANAGERS REPORT Wednesday Oct 2, 2002 Building (incl. one office) has been painted and new floor installed. Cracks have been filled on main runway and parking lot. Hosted Small Scale World Championships from July 12-20. Hosted Poker run for 99's on Aug 17 and held a B-B-Q same day. Started working on new tie -downs (a thank you to Mr. Baker who was kind enough to help share some of his ideas). Oxford Flight Center no longer exists, vacated office. - Sep 21 was Grand Opening for new flight school `National Flyers Academy', National Helicopters was down to give rides, B-B-Q and Harvard Fly Day. (a thank you to Mr. Fleming for helping out putting this day together and handing out flyers in town.) 1 AIRPORT ADVISORY COMMITTEE MINUTES MINUTES of the meeting of the Airport Advisory Committee held Wednesday, June 19th 20027 1900 hours at the Town of Tillsonburg Council Chambers. Present: Bill Baker, Gary Wencel, Chuck Smith, Robert Cross, and Vern Fleming (Chair). Staff: Annette Murray and Cynthia Hildebrand ORDER OF BUSINESS: A. CALL TO ORDER The Chair Mr. Vern Fleming called the meeting to order at 1900 hours. B. MINUTES Business arising from the minutes: none C. REPORTS & CORRESPONDENCE Mr Cross inquired about a job description for the Advisory Board members and was wondering if they could get some kind of ID for when they visit other airports to identify themselves. Mr. Fleming was wondering if we should get some credit references for the new flight school. Mr. Cross inquired if there were any more new candidates for the Advisory Board. It was decided by the board members to go over the Special Events Report for the next meeting. Everyone was asked to review and give comments. 2 D. NEW BUSINESS There was a discussion about where the revenue generated by the MAAC event would go to and the board members agreed that it should go into Airport reserves. E. ROUND TABLE Nothing was discussed at round table F. ADJOURNMENT Meeting adjourned at 8:15 Next meeting Wednesday Oct 2, 2002 AIRPORT ADVISORY COMMITTEE Town of Tillsonburg Council Chambers 200 Broadway Tillsonburg, Ontario N4G 5A7 ORDER OF BUSINESS A. Minutes — June 19 , 2002 AGENDA Wednesday 2"d Oct 2002 B. Business Arising from the Minutes C. Correspondence and Reports 1. Airport Traffic Report for period ended 301h Sep 2002 2. Fuel Sales Report for period ended 301h Sep 2002 3. Airport Managers Report 4. Special Events Report D. New Business E. Adjournment SUBMISSION Review Access: • Public Private Committee: Open Council Presenter's Name: Author: Cynthia Hildebrand Presenter's Email: Author's Email: Cynthia Hildebrand/Tillsonburg Request: Resolution Subject: Airport Advisory Committe Minutes of Cc: September 12, 2001 Details: Recommendation contained in item E C. OTHER BUSINESS Correspondence was received from the Canadian Harvard Aircraft Association requesting permission to erect a sign naming the entrance road to the Airport, north off of Airport Road, as "Harvard Way". Costs of the sign would be borne by the Association and sign details would be submitted to the Airport Advisory committee for approval. RESOLUTION: Moved by Mr. Wencel and seconded by Mr. Smith that: " the correspondence dated September 11 th, 2001 from the Canadian Harvard Aircraft Association be received and that the Airport Advisory Committee recommends, that Council authorizes the erection of the said sign". 91 Airport Advisory Minutes 12th September 200, History Thursday November 07 2002 05:18 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" THE CORPORATIONOF THE TOWN OF TILLSONBURG AIRPORT ADVISORY COMMITTEE MINUTES MINUTES of the meeting of the Airport Advisory Committee held Wednesday, September 12`h 2001 at the Canadian Harvard Aircraft Association Operations Centre. PRESENT: Mr. Vernon Fleming (Chair), Mr. Charles Smith, Ms. Janis Bennell, Mr. Robert Cross, Mr. Gary Wencel and Mr. William Baker. ABSENT: Mr. Wayne Cole. REGRETS: None STAFF: Ms. Lynn Buchner and Mr. Roy Venn ORDER OF BUSINESS: A. CALL TO ORDER The Chairman called the meeting to order at 1900 hours and welcomed back Mr. Wencel after his bout of surgery and its complications. B. MINUTES Mr. Cross moved to accept the minutes of the meeting of 19`h April, 91h May and 131h June 2001. Seconded by Mr. Wencel ► ► Wj C. BUSINESS ARISING Mr. Cross questioned what action had been taken to try and obtain a courtesy vehicle from CAMI. The Chair advised .that he had been tied up with other projects and had not completed the letter at this time. It will be done in the near future. Mr. Cross requested a.report on the status of the National Scale Aircraft Championships. Mr. Smith informed the Committee that the Championships had been cancelled for 2001. 2 D. CORRESPONDENCE AND REPORTS The Airport Manager reviewed the reports on fuel sales and traffic up to and including the 31" August 2001. There have been significant increases in activity and sales during the 2001 flying season. The Manager distributed copies of his report to the committee members. It was moved by Mr. Baker and seconded by Mr. Cross that these reports be accepted. E. OTHER BUSINESS Correspondence was received from the Canadian Harvard Aircraft Association requesting permission to erect a sign naming the entrance road to the Airport, north off of Airport Road, as "Harvard Way". Costs of the sign would be borne by the Association and sign details would be submitted to the Airport Advisory committee for approval. RESOLUTION: Moved by Mr. Wencel and seconded by Mr. Smith that: " the correspondence dated September I I th, 2001 from the Canadian Harvard Aircraft Association be received and that the Airport Advisory Committee recommends, that Council authorizes the erection of the said sign". F. NEW BUSINESS Ms. Bennell reports that hopefully Harvard C-FMTX that had ground looped at Albion, New York will be returned to Tillsonburg the end of this week. Ms. Buchner circulated copies of Procedural by-law 2978 directing members attention to Section 8.2 which deals with Advisory and `Ad Hoc" Committees The Director of Corporate Services also handed out copies of the 2002 "Draft" Business Plan. It was decided that a special meeting would be held on 26'" September 2001 to discuss the Business Plan. Mr. Wencel reported he is feeling better and is back to work after his surgery and related complications 3 Mr. Cross suggests that the Corporation contact Mr. Cole to determine his intentions for serving on this Committee and to request a response. "The Committee resolves and directs the Director of Corporate Services to contact Mr. Wayne Cole to establish his intentions as to whether or not he intends to continue to serve on this Committee". Mr. Baker had nothing at this time. Mr. Smith outlined the proposal he has developed regarding hangars. After some discussion it was decided to further develop a separate business plan for "T" Hangars and to accommodate a multi -purpose facility we would use the pole barn that is included in the Corporate business plan The meeting adjourned at 2100 hours on a motion by Mr. Cross The next meeting will be at 1900 hours on the 14'h November 2001 Review Access: • Public C Private Committee: Open Council Author: Cynthia Hildebrand Author's Email: Cynthia Hildebrand/Tillsonburg Subject: Museum Advisory Committee Minutes October 3 & 24, 2002 Details: EN Minutes October 3 & 24 2002 Presenter's Name: Presenter's Email: Request: Cc: SUBMISSION History Monday November 04 2002 09:12 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" t Steve Lund To: vbrown@OSPE.on.ca 11 /08/2002 11:05 AM cc: Subject: MEA Workshop London - November 22,2002 - Re: Randall Pearce Confirmation: November 22, 11:00 a.m. to 11:20 a.m. at Four Points Sheraton (1150 Wellington Road South), London, Ontario. Session Chair: Steve Lund, telephone (519) 842-6428 ext 228, fax (519) 842-9431 Presentation Topic: You are the sixth of seven speakers in the morning "short snorts" session and will be followed by Mike Bartlett of UWO. Short snorts is basically a series of seven speakers talking to current and/or relevant issues that impact our municipal engineering profession. Each speaker is limited to 20 mins (Thus the term short snorts) The theme of the workshop is "Whats in your Tool Box". The MEA would like to hear from you about OSPE and its benefits for engineers especially municipal engineers. Information on how to find more about OSPE and how to join would be beneficial.Would there be partnership (for a cause) to raise viability and value? FYI - Mike Bartlett has been asked to speak to: * The London OWO patnership in education"; Speakers to follow will be covering various "tools" that can address the current problems and issues and meet (new, pending, revised) legislation (eg. Environmental Management, Asset Management, Benchmarking and Best Practices, etc.) . Presentation Needs: Please advise me of your A/V requirements. We will provide whatever you need. I will have a technical coordinator on site. Assistant(s): Please advise me of the total number, if any. Meals: You are welcome to join us, as guests of the association, for breakfast and lunch on November 22. Breakfast: 7:30 a.m. - 8:45 a.m. Lunch (guest speaker - New MEA President): 12:15 noon - 1:30 p.m. Confirmation: Please confirm in writing, email or telephone your attendance. I will need an outline of your presentation Overall Schedule: Please advise me on your arrival and departure times so I can arrange appropriate introductions and relay any last minute details. Bio: Please provide a bio for introducing you. Thanks, Steve Lund, P.Eng Director of Operations, Town of Tillsonburg ANNANDALE NATIONAL HISTORIC SITE MUSEUM ADVISORY COMMITTEE AGENDA Thursday, October 3, 2002 at 7:30 P.M. Annandale National Historic Site - 30 Tillson Avenue A. Adoption of the Agenda B. Minutes - June 27, 2002 C. Business Arising from Minutes D. Financial Report August 2002 Statement August Trust Fund Statements Budget Requests -Trust Fund Projects E. Curator's Report F. New Business - Christmas Help Next Meeting - October 24th, 2002 - 7:30 p-m. - Annandale National Historic Site - 30 Tillson Avenue Annandale National Historic Site Museum Advisory Committee Minutes Thursday June 27, 2002 Present: Bob, Rita, Cheryl, Bill and Heather. Regrets: George Adoption of the Agenda: Moved by Heather, seconded by Cheryl. Carried. Motion to accept Minutes of the last meeting: moved by Bill, seconded by Cheryl. Carried. Financial Report: The May 2002 statement and the May Trust Fund Statements were reviewed. Moved by Heather, seconded by Cheryl that a request be made to the finance department for the value of the reserve funds outside of the amount earmarked for this year's budget for Annandale National Historic Site. Carried Curator's Report: The curator reviewed her report highlighting several areas. The fundraiser in March was very successful. Acceptance of the curator's report moved by Cheryl, seconded by Bill. Carried. New Business: The up -keep of the building was discussed. At this time there is no summer meeting scheduled however, the chair may request one if needed. Adjournment: Moved by Heather. ANNANDALE NATIONAL HISTORIC SITE ATTENDANCE STATISTICS MUSEUM REPORT - JUNE 2002 Month - 2002 YTD - 2002 Month - 2001 YTD - 2001 Attendance 362 2482 461 2142 Paid Attendance 244 1734 304 871 Number of Buses 1 1 3 5 Room Rentals 1 24 3 12 Group Tours 2 6 0 2 Educational Programs 1 2 0 7 Research/Tourist Information Requests 94 341 102 385 Off -site Presentations and displays 0 7 0 2 Outgoing loans for Exhibit and/or research 2 10 4 14 ANNANDALE NATIONAL HISTORIC SITE ATTENDANCE STATISTICS MUSEUM REPORT - JULY 2002 Month - 2002 YTD - 2002 Month - 2001 YTD - 2001 Attendance 1266 3748 776 2981 Paid Attendance 402 2136 591 1462 Number of Buses 0 1 0 5 Room Rentals 0 24 2 14 Group Tours 1 8 1 3 Educational Programs Includes Summer 6 8 5 12 Research/Tourist Information Requests 237 578 118 503 Off -site Presentations and displays 1 8 0 2 Outgoing Loans for exhibit And research 2 10 1 15 ANNANDALE NATIONAL HISTORIC SITE ATTENDANCE STATISTICS MUSEUM REPORT - AUGUST 2002 Month - 2002 YTD - 2002 Month - 2001 YTD - 2001 Attendance 731 4479 685 3666 Paid Attendance 445 2581 430 1892 Number of Buses 0 1 0 5 Room Rentals 0 24 2 14 Group Tours 0 8 1 4 Educational Programs Includes summer 8 16 6 18 Research/Tourist Information Requests 168 746 212 715 Off -site Presentations and displays 0 8 0 2 Outgoing Loans for exhibit And research 2 12 0 15 ANNANDALE NATIONAL HISTORIC SITE ATTENDANCE STATISTICS MUSEUM REPORT - SEPTEMBER 2002 Month - 2002 YTD - 2002 Month - 2001 YTD - 2001 Attendance 425 4904 404 4070 Paid Attendance 303 2884 258 2150 Number of Buses 1 2 0 5 Room Rentals 3 27 2 16 Group Tours 0 8 2 6 Educational Programs 0 16 4 22 Research/Tourist Information Requests 93 839 94 809 Off -site Presentations and displays 0 8 0 2 Outgoing Loans for exhibit And research 1 13 1 16 : ice .� Pra tinary Draft - OcL.2002 nging Exhibits: Fsb. IS- AprO.27 - To Be Dols Aw An exhibit feahm tg a cold* - n from a prhm to color Msy 18 - Judy 1 "ThNty and-Fabdo"" An exhibit to Celebrate the MUSSMIS thirtieth anniversary July 12 - Nov. 2 "Eapt Om of UM OW A traveling exhibit from the ROAR %ate wiffacts from the Ern collection. Ext" sponsored by the TBaor" illstorhxd Society. Nov. 21- JwL " W-I An seddW the most popular toys and games from each decade fru m 1900 to 2000 As well there will be dhanyirhg dbft cases located throughout 1lhe•museurn complex feabtntng selecOons from the pernowd coffin. �iEd Days... Jan. 5,1- 4 Mrpee MW YOWS Laws - Open house tomloome in the Now Year hued by the t wjw Rorton and E.D. TEllson Feb.16, 1- 4 Opening of do "SPOGW i:00ecdeft" EAI bit. Mar. 8, 12 - 2 Money Ulson Lwwheon A t,eckwe - Join us for our fourth annual luncheon in honour of ltemaaonal VIAoryhen's Day. Tickets mod. Mar. 28, evening: Monte Carlo M b Apr.13, 2 - 4 pm.: 20v' Anniversary Tea - Iburh-Phndals Projed 8oppor�rs May 18, 1 - 4 OponkM of dw " 3da / ' Ex hN* and an open house celebration cornnhsnwrating hibnewdonAl mourn Day. Celebrate the museums of the world by touring your National Hidoric Site today! May 249 1 - 4 Victorian Tea & Open House Share a cuppa with Queen Vic, you are sure to be amused. June 29,1- 4 p.m. - 301' Anniversary Party of the Community Museum Judy 1,10 - 6 Conada Day Open Hour Be a proud Canadian and tour Tiftonburg's awn Natonal Historic Site - Annandale House. July 12, 1 — 4: Opwft of "Egypt: GM of the. Nam" ROM exhUAL eslur nta . served. Aug. 23,1-4: "Sty ShMad ROunlon" AN Sturman st Wwft employed over the pad 30 yews will be invited beds to this reunion. Sq*. 219 1 — 4 "Sctapboolc Daffyw Display of the many scrapbooks from the museum coliedion with special demonstrations by Cmafw Memories on Scrapbook making. Oct 19, 1- 4 pin. Harvest Pie Social 3 Scatr+ciaw ContwL View the Scarecrow entries and enjoy homemade pie & we cream. s5Jserving includes a drink and admission. "* Nov. 21, 7 — 9 p.m. Opening of "AN 1 Want For Christmas"..bin us in the changing gaflery as we ofTic iany begin the Christmas season at the museum. Nov. 22- 24 DOM HOME COILWTRY CHRUnU SAND As part of this 34ay community wide tom, the numum, will be openextended hours. Don1t miss the opsft of the Chnsbnes odkW on Fdday evening at 7M p.m. after the bee Vhtrrrp. Nay.23 - Jan.15, 2003 4HMSWM AT E Envy touring 3 floors of the house ded ed in YVIONIS �his . as wen as, t years Christrnss eo hVA blouse decorations and WIM Sterne changes armuafly. Akvays.somelf ft navel All above days are admission by donefon, unhs bdoW events and noted by "*I ChIldren'S Acdv ... In addition to regular educntio W pmgranxning oRer+ed thcvughout the school year, the museum also ogers a variety of fun 'drop-ar' days for the young and the young at -heart MARCH MADUNS — Call for detans about programs offered during aftemoons throughout March Break. Different daffy themes and activities. July a Aug. TNT - A DYNAMITE StR Register on either Tuesday or Thursday aftemoon (1-3) to enjoy a variety of hands-on heritage activNies. Ref rnenis included. For ages 5 - 8. Call for details and costs. New this year, Weird and Wonderful Wednesdays ( 1 -3 ) for children 9 — 12 years. Egyptian theme planned for 2003. Oct 20- SCARECROW CONTEST Pick-up your entry form by October 1st and enter a scarecrow to win .great prizes. Individual and group entries welcome. CURATOR'S REPORT - SEPTEMBER 2002 1. REVIEW OF JULY, AUGUST AND SEPTEMBER: July 1 - Canada Day open House — saw over 400 visitors tour the museum and the spedal awards ceremonies July 3 - 13 Curator on holiday July 12 - 21 - Scale Aircraft World Championships — Report follows July 16 - Mayor's Welcome to SAWC participants on the lawn of Annandale House — most successful with over 200 visitors taking part July 18 - 22 - World Youth Days — Various groups toured with their discounted passes. July 23 - Children's Summer Program began and ran for 5 consecutive weeks — Report follows 11 - Exhibit 'From Pollard To Polaroid' opened with several members of the Pollard family in attendance Aug. 23 - Last day for students Aug. 25 - The Tillsonburg Camera Club, "Through The Camera's Eye' display of contemporary photographs opened Sept. 4 - Curator attended Managers Meeting 10 - Room Rental, evening Sept. 11 - EON meeting in Pt. Dover — Curator attended 14 - Bus Tour, morning 16 — Co-op student began 10 week work term - Fundraising Committee meeting 17 — the Historical Society meeting joined the Ingersoll Historical Society for their September meeting at the Ingersoll Legion to here John Carter's Presentation on Ontario Bams 17 — Curator met with Director to begin budget deliberations — Preliminary Business Plan 2003 attached for review - Tourism Advisory Committee meeting — cancelled due to lack of quorum 18 - Culture Commission meeting — staff sent report but did not attend, instead staff joined volunteers Bill and Marion Pratt at the Volunteer Service Awards Presentation in London — Report Follows 19 - Curator met with representatives from Samia (museum volunteers) to show them our site and talk about our project 25 — Half Day Room rental & evening room rental 26 — Museum Advisory Committee meeting rescheduled to Oct. 3 27 - Rogers taping of the current exhibit 29 - Fuil-Day room rental 2. UPCOMING SCHEDULE: Oct. 01 - Curator to meet with Director and draft budget 02 - Curator attend Managers meeting 03 - Museum Advisory Committee meeting 07 & 08 — Curator to attend — Oxford county Tourism Planning session 08 - Historical Society Executive meeting 09 - Room rental evening - DHCC meeting 11 - Museum Quarterly Report due to Town of Tillsonburg 13 - Closed Thanksgiving Day 16 - Culture Commission Meeting , evening, Museum Assistant attend 17 - Group Tour & Lunch, daytime 20 - Harvest Pie Social and Scarecrow Contest 24 - Museum Advisory Committee meeting 29 - Room rental, evening UPCOMING EVENTS: Nov. 01 ? - Launch for the Sale of Ross Logan Annandale House Prints 22 — 24 - Down Home Country Christmas weekend 22 - Opening of the exhibil'A Warm and Cory Christmas"- start of the Christmas Season 22 - 24 -Down Home Country Christmas weekend 3. COMMITTEE REPORTS: Scale Aircraft 2002 World Championship Committee: The SAWC event went as scheduled from July 13-21 and the museum/tourism summer students spent the full week out at the airport staffing a Hospitality & Tourism information booth on behalf of the Town. Attendance for the event was far below expectations but participants seemed to enjoy the competition. The Mayor's Reception hosted at the museum by museum staff was one of the highlights of the week for participants and was attended by all of them. A critical review of the event form the museum/tourism perspective was submitted to the Town for their information. Canada Day Committee Report: Canada Day festivities were scheduled throughout the day as in previous years, beginning with breakfast at the Station Arts Centre, the official flag unfurling at the cenotaph at noon, the Awards presentation later in the afternoon on the lawn at Annandale NHS, the National Wife Carrying Contest at the Fairgrounds during the afternoon and ending with the Fireworks later at the grandstand. As usual the museum was open from 10 — 5, decked in red and white and Canada Day Cake was served. To add to the fun, Canada Day quizzes for the young and not so young, and crafts for the kids were featured, as well as, tours of museum complex. Over 400 participated throughout the day, one of our best July 151. Report on ManaQers Meeting: All managers were provided a schedule for submission of the 2003 Business Plans, Quarterly Reports and Budget proposals. It is hoped that the budget process will see Council approving the budget for 2003 before the end of the year. Health and Safety requirements were also reviewed and the new Media Policy was discussed as well. Tourism Advisory Committee Report: The last two scheduled meetings of this committee were cancelled due lack of a quorum. A drafting By -Law for this committee has been circulated and it is hoped that when the committee meets, the By -taw will be reviewed and submitted to Council for their approval. Once guidelines have been established then the committee should be able to enter into some productive initiatives with other stakeholders in the community. In the interim, museum staff have been assigned various Tourism related duties under the Direction of the Director of Community services. in this capacity, the Curator will be attending a 2-day workshop on Oct. 7 & 8 (Building the Future... Together) to discuss the County's Tourism strategy and future directions. DHCC Committee: Although, museum staff have been unable to attend the past two meetings of this committee. plans for the weekend are in full swing and the level of participation that the museum has fulfilled in the past continues as always with our three-day open house format and as organizers of the Tree Lighting ceremonies in the downtown. Culture Commission: The Museum Assistant was unable to attend the scheduled meetings of the Commission due to conflicts with exhibit preparations and Volunteer Service Award presentations. Written reports for the museum and the Tourism Advisory committee were submitted by staff. 4. FUNDRAISING INITIATIVES The sale of the Trip -of -the -Month tickets is complete and the museum has already received and deposited $8000 in the Trust Fund from the .Rotary Club from this draw with additional installments to follow. The Kweicinski painting raffle could not be extended beyond the .July date and sales were much lower than hoped with only $306 netted. Winner of the painting was David Comer. A new fundraiser, spurred on by Bill Pratt who commissioned Ross Logan to complete two paintings of the interior of Annandale House with hopes of publishing numbered and signed prints of the same, is being planned for the start of November. Seed money is required to proceed and the Fundraising Committee has asked that the Advisory Board support their recommendation that the costs related to this initiative be taken from the Trust Fund, as all profits will be given back to the Trust. — A motion to expend money from the Trust Fund for this venture must be put forward as a request to Council. As well, museum staff have begun their plea for door decorations for the annual `Penny Sale' which usually brings in around $1000.00. Anyone wishing to donate a door decoration, is asked to notify us and you will be added to the list! New last year, was the "Christmas Tea and Tour' program, and although a last minute attempt, it proved very popular. Letters encouraging groups and bus tours to partake of this program have already been sent out for this year and we hope to be booked solid. Besides bringing in a few dollars, this event also increases our attendance numbers. 5. Sinnage New signage leading to the museum is essential as numerous complaints throughout the summer noted lack of signage and difficutty in finding our site. Signage should depict the universal blue 'M' offering consistency with the TOD's signs from the major highways. Suggested locations for signage are : S. Review of Summer Programs & Exhibits The summer Medieval Program was well received, however attendance was lower than hoped, possibly due to lack of promotion. Exhibit and display changes were initiated throughout the galleries and well received. The major exhibit in the main gallery was very well attended the day of the opening when more than twenty Pollard relatives dropped by. Several relatives have made monetary donations to express their thanks for our efforts. 7. Co-op Student Starting in September, Glendale co-op student, Krista Anderson began a 12 week work term. 8. Volunteer Service Awards - London The Ministry's Volunteer Service awards were finally hosted in London at the Convention Centre on September I e , after being postponed from April.. Of our six nominees, Marion and Bill Pratt were in attendance to receive their 20 and 30 year pins respectively. Our other nominees were Harriet Berenz 5 years. George Beard —10 years, Wes Parker —10 years, and Audrey Leaman 10 years. Please pass on your congratulations to them all. 9. Prellminary Business Plan 2003 - attached for review 10. Tentative Schedule of Exhibits and Events -Attached Next year marks a number of milestones for the museum. The year 2003 is the 3e anniversary of the opening of the community museum and the 2e anniversary of the Annandale House project. Any suggestions for special anniversary types projects are still possible ( parties, fundraisers, exhibits, etc.), but our basic agenda for 2003 is attached for review and approval. 11. Donations offerinns Over the past month several donation offerings have been received. A major donation consisting of clothing, furniture and household items has come in from the Gladys Millmine Estate. Several items will require conservation or in the case of the furniture, several pieces will need reupholstering. Another offer has been made of a large bed and settee from the Gardiner family in Delhi. (Photos available for viewing) Although two beautiful pieces, there is no direct family tie to the community and room to accommodate either piece in the house or in storage is at a premium. A response is required a.s.a.p. Annandale National Historic Site Minutes of the Museum Advisory Committee Thursday, October 3, 2002 Present: George Beard, Sylvia Molnar, Bill Young, Heather Jones, Jenny Gorton, museum curator Rita Corner and Bob Marsden who chaired the meeting. Regrets: Cynthia Hildebrand, Cheryl Donefi Motion to accept the Agenda: moved by George, seconded by Sylvia. Carried Motion to accept Minutes of the last meeting: moved by Heather, seconded by George. Carried Financial Report: The August statements for the Trust Funds were reviewed. The projects to be completed from the trust funds listed in priority are: the kitchen, the bathroom, appropriate draperies, and should funds allow, lighting fixtures. Two scenes have been painted of rooms in the house for fundraising purposes. Prints will be made and they will be sold individually. Seed money was required to get the prints made. Moved by George, seconded by Sylvia that $ 2500 be removed from the Annandale House Trust Fund to be used to purchase the two paintings by Ross Logan and produce 200 prints of each. All profit from the sale of the prints will be put into the Annandale House Trust Fund. Carried. Approval of the Financial Report was moved by Heather, seconded by Jenny. Carried. Curator's Report: Rita reviewed her report and highlighted the upcoming events through the holiday season. Rita presented the calendar of exhibits and events for 2003. Moved by Bill, seconded by Jenny that the proposed 2003 calendar of exhibits and events be approved. Carried. Moved by Sylvia, seconded by Bill that the Curator's report be accepted. Carried. New Business: Rita has been in touch with summer students staff and two have agreed to come in for a few days during the Christmas holidays. The next meeting will be on October 24, 2002 at Annandale National Historic Site. Adjournment was moved by George. CURATOR'S REPORT — OCTOBER 2002 1. REVIEW OF OCTOBER: Oct. 01 - Curator to meet with Director and draft budget 02 - Curator attend Managers meeting 03 - Museum Advisory Committee meeting 07 & 08 — Curator to attend — Oxford county Tourism Planning session 08 - Historical Society Executive meeting 09 - Room rental evening 11 - Museum Quarterly Report due to Town of Tillsonburg 13 - Closed Thanksgiving Day 15 - Museum Assistant — Computer Training - Down Home Country Christmas meeting, evening 16 - Curator - Computer Training - Culture Commission Meeting, evening, Museum Assistant attend 17 - Group Tour & Lunch, daytime 20 - Harvest Pie Social and Scarecrow Contest 21 - Monthly meeting of the Tillsonburg Historical Society 24 - Museum Advisory Committee meeting 2. UPCOMING SCHEDULE: 29 - Room rental, evening 30 - DHCC meeting, evening Nov. 01 - Launch Party to initiate the Sale of Ross Logan Annandale House Prints 06 - Curator attend Managers meeting 10 - Curator to attend workshop Tourism Excellence — Ingersoll 12- Half Day room rental 13 - EON meeting — In Princeton - DHCC meeting, evening 18 - Monthly meeting of the Tillsonburg Historical Society, evening 20 - Museum Assistant to attend Culture Commission meeting if time allows 22 — 24 - Down Home Country Christmas weekend 22 - Opening of the exhibit 'A Warm and Cory Christmas' - start of the Christmas Season 22 - 24 - Down Home Country Christmas weekend 25 - Start of School programming 27 - 2 group tours, one in the afternoon, other in the evening 28 - Museum Advisory Committee meeting 3. Report on Managers Meeting: Managers meetings are held on the first Wednesday morning of each month. October's meeting reviewed the requirements and submission deadlines for the 2003 Business Plans, V` Quarter Reports and 2003 Budget proposals. A copy of each is attached. Tourism Advisory Committee Report: The Curator along with other town staff (Cynthia Hildebrand, Dave Moms) attended a 2-day workshop on Oct. 7 & 8 (Building the Future... Together) to discuss the County's Tourism strategy and future direction. As a result of this meeting, the Curator was chosen to sit on an ad hoc committee representing the interests of attractions in Oxford. The committee is to compare tourism organization models and make recommendation to County Council on how to proceeds DHCC Committee: The regular monthly meeting of this committee was held on Oct. le and a review of the weekend activities was presented by those in attendance. As the weekend is fast approaching another meeting has been scheduled for Oct 30°i to finalize any loose ends. There was some concern regarding the Walking tour of churches as no representative from the Participate Program, the tour organizers, has attended a meeting to review its progress. Otherwise everything is else seems to be on target. There were some changes to the Tree Lighting ceremony. The Sunshine Foundation pulled out and the tree will now be the 'Community Tree' and it will be lit by the Citizen of the Year until another sponsoring group can be arranged. The provider of the carriage rides passed away necessitating engaging another handier — Lee Locker, from Straffordvitle, has been arranged for both the Friday evening and to provide Wagon Rides on the Saturday from 10 — 4. Culture Commission: The regularly scheduled meeting of the Culture Commission was cancelled due to the passing of the Chair, Gayle Leachman. Next month's meeting is scheduled for Nov. 20 and due to the museum's preparations for the Down Home weekend, staff will be unable to attend but a written report will be forwarded. 4. FUNDRAISING INITIATIVES Our newest fundraiser, launch of the two Ross Logan prints is planned for the evening of November 1 st. Invitations have been sent and anyone wishing to include additional possible purchasers, can add their name to the invitation list. Promo article for this event should be in the Tillsonburg News shortly. Door decorations for the annual 'Penny Sale' have been coming in and sale on the wreaths will begin on November 22n0. This usually nets the museum $1000. The 'Christmas Tea and Tour' program initiated last year has seen several bookings to date and this should prove successful yet again. S. Recipients of the Queen's Jubilee Awards Two of our longtime members, Bill Pratt and Gayle Leachman were two of Oxford County's recipients of the Queen's Jubilee Award recognizing their many volunteer contributions over the past 50 years. Both Gayle and Bill have been involved with the museum since its beginnings 30 years ago and is only one of the areas in which they have been actively involved during that time. S. Preiiminary Business Plan 2003 - attached for review 7. Donations offerings Mrs. Seldon Wilkinson has donated 6 side chairs and a drop-leaf table from her daughters estate. Items to be picked up next week. These items have been accepted in case the dining room suite on permenant loan from the London Historical Museum should ever be requested back. Although, not as grand, they are some very nice pieces. 8. Christmas School Programming A copy of the program flyer sent to the local schools is attached. However, should the Elementary School teachers decide to strike, this may greatly impact our attendance to our program. Although not a large revenue generator, attendance numbers would definitely be affected. ANNANDALE NATIONAL HISTORIC SITE MUSEUM ADVISORY COMMITTEE AGENDA Thursday, October 24, 2002 at 7:30 p.m. Annandale National Historic Site - 30 Tillson Avenue A. Adoption of the Agenda B. Minutes - October 3, 2002 C. Business Arising from Minutes D. Financial Report E. Curator's Report F. New Business September 2002 - Financial Statement September 2002 - Trust Fund Statements 2003 Budget Overview Fundraisers - Ross Logan Prints - Monte Carlo Nite Bathroom completion projection Rear Door Bell - Memorials Next Meeting - November 28, 2002 - 7:30 p.m. - Annandale National Historic Site - 30 Tillson Avenue Museum i0rand Total For the nine months ended Se tember_30 2002 Rsvehus Budget - I Jonuary Fatujo Marcn May .June ;Ouwr 0000.E 0-..__AM:RUmDatnuYPt --1----82 �T 521 -224 - 12-01 9.000.41 Ors _--L---40000 325 _--- 32 -683 0.00_T 20 50_ 5 YTO Actual as Percentage of tote 9.000.490 Faderar Grano a uD �� 4 258 - ._ _ . 1w i io w7 SD% - .44995 Provtiotl�3rarits Q Suti - 9 i45 ' — T S 67] 6,3 13 9 S00 �OoterGnnta6Sub . —_- _.._._.6� 1493: 1643 27% -•- — 0% ---�"fOTA .-RE'11ENUE 61 1B7 $66 361 ILL42 8,091 1 1,796 1060 1 e43 1,026 9 797 28,076 46% -� .._. Exeendkures —....__.—... _Jul-..----•—T-•---•- ___i.—��_ ' 1 t.000.1 t0 AFT Labour _ BS 000 5 20B - 6,S3B 0.030 0 371 6,676 S 847 11763 B St0 a 622 63,624 t-000.130 _ FT OveRk1» i - _._ ._. t. 510 _ PT Lenour �O t0 t48 1700 .000.530 _ PT Overtime -- •E3 —0% • t ' OD0.100 Past _ �tt� , - _- . 2_000-2DD 632 213 - Rsrttatt-_....- .. -�_ 2 D00, ; - b32 �— S32 - 0% --- }T v�-0 } 6 107% 4:0p0.100 a �Ma '6� 128 718 211 349 ' 1066 3S6 355 259 444 3.906 04% 4.000200 ECcrpmeftt�u 70ba en0 Reoarn t _ 2 26600 -11 16D 00 104 61 245 6J1 ]p% 4.000.30o Prognmsuppwa 700 — _20 32 l 1a 06 isi tQN i.000.3so eoau gild Putueabons 250 - 5fl — 4.000 400 , Buadr"He otr end M�ntinici�,—�000 -1 S36 B 900 477 2g2 3 06 292 33 10 tbJ 209% 17000 _ 7049 _ 9 1 2 2 t3 100fl 6p9 te17 �94t 13112 7e 4.000.�00 _ trtwranea 1_ 2 622 _2,522 : --_ _ .. _ 2 022 t 4000.sod __ _TewphonsAaxmtodem t•500 229 2E� 4 47 . - - 5.000100 Corn veudi•--__ •--•- 1.000.ZOo �. _ Submnaal - _ ._. _ .. 3.tSOp ,, --.. ; �.._.— 4�3_. - __..,_—__ - 0% __, 252 252 252 262 176 _ 2 2 161�, 70% 5.000.300 - QUID eini o� - 9.500 } _. _. _ ___.._. -_.._..-........_.-_... _ :.. r _ her _ -. - - -r . - .- 000 1�00- •OiMt Epnfas _-., � _SSO . _ � ' •----• --• -� •-- - ---+ Ox i 000.zoo Adrsrpse�snd Prom000rt s o00 36t .1.982-- io — a �.1` _ tea _ t�s_; 27t -- - 3 m -_. —. 7e� 7 000 ]oo -finnr ano W*14nop! _ _ - 1 sao t to _ — to . - s eo ' 236 . 16x -.._. .._ 11 ...... _ __..._. - 7000<6-_.SpaalEvantt 5SL00�_ 79 283 47 t _ 20 64 I 2S , 264 120d '- 2 % — ---- 7.000,500 SpeGelProJecn - 34000 -�— ��—: -- 130 1b_+ ;TOTAL EXPENOITURE3 212,202 r.• _ 9,6221 12.011- 11L036 10 667 . 1 661 11,691 t 26 9e7 1e 667 t0y660y� 123,100 • - _ W%- Exoses of Expenditures over Revenue 191,099 • e 267 11446 9,6921 1 eib 10,762 9.621 26 16 at , eta 96,016 i fl3% 1 7Oe6 95,02611 �- 7 % 360 Museum F,nenasl Report 2002 Summery - Museum 10ul2002 �C/ �8� ..1. I.rart Bn.iwT IBC Statement of Account I —et cempee PaD. \ IB Releve de compte 90-13415 1 03072 A<c ..I lr M 7rx w <.mee. .III)BROABNAY . CURRENT ACCOUNT rTI LSDNBURG ON MIS SA7 Statement Date Date do releve SEP 30,2D02 03072 BRANCH PICK-UP THE CORP OF THE TOWN OF TILLSONBURG ANNANDALE HOUSE TRUST 200 BROADWAY ST TILLSONBURG ON N4G 5A7 /,TD Statement of Account x<wm cwnq. P,9e \ IBC RelevE de compte 90-12915 1 03072 20E 911OAWAY - -- TILLSONBURG ON N4G 5A7 03072 BRANCH PICK-UP THE CORP OF THE TOWN OF TILLSONBURG MUSEUM ARTIFACT ACQUISITION FUND 200 BROADWAY ST TILLSONBURG ON N4G SA7 gc nl Type Tne, ee compe CURRENT ACCOUNT Statement 0.1e Dee. eu relive SEP 30,2002 DATE - DESCRIPTION DETAILS DEBITS DEBITS -. CREDITS CREDOS BAIHNCE 501-DE - AUG31 ALANCE_FORWARD. ._ _. .. _ __ - -.-- - —.-. _9292D SEPDS REDIT MEMO NT a 2.7500% .` IBC AUTOMATED INTEREST SYSTE 2•'' 931,41 VOUCHERS 0 FINAL TOTALS OD 2 931W 0,4 Eli } 1 . N. if _Museum Budget 2003 Appendum - Museum Capital Request 2003 As they apply to the business plan; Request Other Annandale 2003 Capital Request Cost from Sources/ Trust Taxation Grants * Fund Collections Management Program to Convert Collection Records $1500 $1500 Purchase Digital camera and scanner Complete permanent Exhibits $10,000 $10,000 Purchase display cases (5-7 units) Replace photocopier- possibly Hopefully with a used one from another nil NIA department Replace carpeting in new addition $20,000 $20,000 Deferred from 2002 from 2002 reserves The purchase of a surveiilence system throughout the $15,000* public/display areas Estimated Cost for digital system the purchase of compact storage units for the storage rooms $40,000* Estimated costs Qa $40,000 per _storage area Complete the period kitchen of the house - Period sink and assorted $50()0 kitchen utensils and dishes required Complete the period bathroom of the house — Purchase antique $10,000 fixturing including period bathtub, sink and toilet Appoint period fumished rooms with appropriate draperies — $20,000 Reproduction (Approx. S10001 window) 20 windows TOTALS $31,500 $10,500 (2003) $55,000 $20,000 (2002) $36,000 ' These projects are contingent on sponsorship by other groups, such as the Historical Society (who would apply for financial assistance under Trillium Grants) Individual supporters often sponsor the purhase of other items and equipment not included under this business plan. In addition, TRUST FUND PURCHASES are noted. Their completion is dependent on availability of craftsmen and resources especially the availability of period antiques. Included is the wish list (Order dependent on availability as noted) FUTURE CAPITAL PROJECTS: 2004/05 Goals/Objectives Costs Sources of revenue Develop Victorian Gardens S24,000 $I2,000 taxation S 12,000 Trust Fund Develop Gift Shop & Tea Room S38,000 $38,000 Taxation It s Review Access: • Public � Private Committee: Open Council Author: Cynthia Hildebrand Author's Email: Cynthia Hildebrand/Tillsonburg Subject: Cemetery Advisory Committee Meeting Minutes Details: 91 Cemetery Advisory Committee Meetinq Oct 22,C Presenter's Name: Presenter's Email: Request: Cc: SUBMISSION History Wednesday November 06 2002 11:15 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" Cemetery Advisory Committee Meeting October 22 ,2002 Tillsonburg Community Centre Meeting Room One Attendance: Sid Card, Chris Rosehart, Doug Haycock, Cynthia Hildebrand, Larry Fisher Regrets: Bill Sanders, Sam Lamb Guest: Robert Leahman — Tree Advisory Committee and Horticultural Society Meeting called to order at 6:35 p.m. Agenda for the meeting was handed out. Election of Chairperson was deferred to another meeting where all members are in attendance. Review of the Business Plan — Business Plan covers all items that the committee felt necessary. Some discussion concerning the Tree Committee involvement and where this committee should be included in the communication ie Customer? Tree Trimming program at the Cemetery was raised. L. Fisher indicated that there was some work planned at the Cemetery for this fall being organized through the Town's tree program. No specific information was available at the time of the meeting however, it would be followed up on with the Parks and Facilities Foreman on the next business day to confirm the extent of the work. (Notice: For committee reference — the tree trimming program will cover approx. half of the Cemetery in 2002 the area being considered the worst. The remaining portion of the cemetery will be budgeted for a 2003 completion) The rules and regulation for the cemetery was raised as a concern specifically the policy of what is allowed on plots etc. Fences, flowerpots. The Rules and Regulations for the Cemetery will be made available to the committee for the next meeting for review and comment. The Pioneer Cemetery has seen some vandalism in the past, some stones have been knocked over and need to be looked at. There is some concern with the existing Limestone markers that some years ago were laid down to protect them from further vandalism may deteriorate further due to acid rain. Investigation of a type of sealer to protect these stones will be looked into. Robert Leahman representing the Horticultural Society informed the committee that due to aging volunteers on the Society there may be a noticeable decline in the support that the Horticultural Society will be able to provide in the future. Robert suggested that he was still looking for a replacement to take on the project at the Cemetery but at this point has not had much success. C. Hildebrand expressed that staff would be available to take on additional duties as required and thanked the Society for their support in the past. A brief review of the draft Memorial Tree Brochure by the committee and some comments made on whether the Community Centre is a suitable location to get information on this program. It was felt by some of the members that the Customer Service Centre should field all inquiries. These comments will be taken under advisement when preparing the final draft brochure. Next Meeting to be held some time in November. A call will be made to all committee members to come up with a suitable date. Meeting adjourned at 7:30 p.m. s Review Access: • Public Q Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Public Notice - Application for Zone Change - Peter & Jacoba Retsinas Details: 91 Public Notice... Retsinas.pdf Presenter's Name: Presenter's Email: Request: Cc: SUBMISSION History Thursday November 07 2002 06:13 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" PUBLIC NOTICE pursuant to Section 34(12) of the Planning Act R.S.O. 1990 as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSONBURG 200 Broadway, 2nd Flr., Tillsonburg, ON N4G 5A7 Telephone: (519)-842-6428 DATE: November 4, 2002 FILE: ZON 7-294; Peter & Jacoba Retsinas Purpose and Effect of the Proposed Zoning By -Law Amendment The Council of the Town of Tillsonburg is considering an application for Zone Change to rezone the subject properties from `Residential First Density (Rl)' to Special `Residential Third Density (R3-Special) to permit a residential condominium consisting of 16 low rise dwelling units. The subject properties are located on the south side of Concession Street between Charlotte Street and Rolph Street, being Part Lot 5, Plan 1646, in the Town of Tillsonburg, municipally known as 65 Concession Street West. Public Meeting The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Monday, November 25, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications NONE Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and I :00-4:30 pm, Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted application, please contact Paul Michiels, Planner, ext. 338, of the Community and Strategic Planning Office Yours truly, �^ 4,a /db ` mes Hill, MCIP, RPP Manager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock, On N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 :11 LEGEND / zoning Line Municipal Limits �pNC Subject Properties —,cT \N sj R1 SIMON ?-3 71 nece i - Locauon map Peter & Jacoba Retsinas, 65 Concession Street West (Tillsonburq) O CPEAiFO M:OI.N W}p}} 9 Review Access: • Public � Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Public Notice - Application for Official Plan Amendment - Rock Developments Inc. Details: 91 Public Notice... Rock Dev.pdf Presenter's Name: Presenter's Email: Request: Cc: SUBMISSION History Thursday November 07 2002 06:13 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" PUBLIC NOTICE pursuant to Sections 17(2) 21(1) of the Planning Act, R.S.O. 1990 as amended APPLICATION FOR OFFICIAL PLAN AMENDMENT COUNTY OF OXFORD TOWN OF TILLSONBURG P.O. Box 397, Court House 200 Broadway, 2nd Floor Woodstock, Ontario N4S 7Y3 Tillsonburg, Ontario N4G 5A7 Telephone: (519) 539-9800 Telephone: (519) 842-6428 DATE: November 4, 2002 FILE: OP 11-71; Rock Developments Inc. The Council of the County of Oxford has received an application for Official Plan amendment. The Official Plan Amendment proposes to amend the Highway Service Commercial designation on the site to specifically restrict the uses to a 40,000 square foot supermarket, a 3,500 square foot restaurant and a maximum 4.000 square foot retail space. The subject property is located on the east side of Broadway (Highway #19) lying between North Street and Quarter Townline, being the South Part of Lot 7, Conc. 10 and Part One (1), Plan 41R-857, municipally known as 690 Broadway (Highway 919). The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed Official Plan amendment on: Date: Monday, November 26, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor, Town Centre Mall, Tillsonburg The Council of the County of Oxford will hold a public meeting to consider the proposed Official Plan amendment on: Date: Wednesday, December 11, 2002 Time: 9:46 a.m. Place: Council Chambers, Court House, 415 Hunter St., Woodstock You are invited to attend the public meetings, and we would welcome your comments or suggestions either in writing or presented in person at the meetings. Copies of the proposed plans are attached. Please be advised that Council may approve, modify or refuse the requested applications at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the County of Oxford in respect of the proposed Official Plan amendment does not make oral submissions at a public meeting or make written submissions to the County of Oxford before the proposed Official Plan amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed applications is available for inspection between 8:30- 12:00 am and 1:00-4:30 pm, Monday to Friday, at the Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted applications, please contact Paul Michiels, Planner, at (519)-539-9800, ext. 338. Yours truly, /4. W /db Ces Hill, MCIP, RPP of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock ON N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 Application OP 11-71 LW X M 5111—iiiit—w Review Access: • Public C. Private Committee: Open Council Author: Cynthia Hildebrand Author's Email: Cynthia Hildebrand/Tillsonburg Subject: Cemetery By-law SUBMISSION Presenter's Name: Presenter's Email: Request: Resolution Cc: Details: Please find attached the draft Cemetery By -Law which was reviewed by the by the Cemetery Advisory R] Committee with a recommendation to Council for adoption. Draft Cemetery Advisory Committee Bylav History Wednesday November 06 2002 10:20 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" THE CORPORATION OF THE TOWN OF TILLSONBUIIG BY-LAW NUMBER A By -Law to amend By -Law Number 2947 establishing the Tillsonburg Cemetery Advisory Board. WHEREAS the Council of the Town of Tillsonburg deems it advisable to establish a Cemetery Advisory Board. BE IT THEREFORE ENACTED as follows: ESTABLISHED: 1.1 Tillsonburg Cemetery Advisory Committee A special body to be known as the "Tillsonburg Cemetery Advisory Committee", is hereby established. 1.2 Committee Mandate To provide long-term visionary advice on the direction of the Cemetery to Council. 1.3 Composition .members -five -required The committee shall be composed of five members who are, in the judgment of Council, qualified. 1.3 Appointments -effective date . expiry All appointments to the Committee shall become effective upon the passing of resolutions, which provide for such appointments, and shall correspond to Council's term of office. Page 1 of 5 C.A. HILDEBRAND i 1.4 Director of Community Services The Director of Community Services or his/her designate shall attend all meetings in an advisory capacity. 1.5 Chair -chosen-first meeting -requirements There shall be chosen a Chair of such Tillsonburg Cemetery Advisory Committee hereinafter referred to as "the Cemetery Advisory Committee" from among the five members described in Section 1.2, at the first meeting of the Committee following the passing of a resolution on under Section 1.3, at which at least three members are present after November 30 in any year. 1.6 Chair - term Such appointment as Chair shall continue until November 30 in the following year or until a successor as Chair is appointed, whichever occurs last. 1.7 Chair .duties The Chair shall: (a) chair all Official Cemetery Advisory Committee meetings; and (b) set the agenda in consultation with the Director of Community Services 1.8 Vice Chair - -Chair absent There shall be chosen a Vice -Chair who shall assume the duties of the Chair when the latter is not in attendance. 1.9 Quorum -three-minimum A quorum shall consist of a minimum of three members of the Committee in attendance at any of its meetings for the conduction of business. GENERAL PROVISIONS: 2.1 General requirements - set out Page 2 of 5 C.A. HILDEBRAND The General requirements of the Committee will be as set out in Sections 2.2 through 2.8 inclusive. 2.2 Meetings times -determined -Chair The Cemetery Advisory Committee shall meet at the time or times to be determined in advance, by the Chair and Director provided that at least one meeting shall be held within every six-month calendar period. 2.3 Meetings .notice -to all members -by Chair The Chair shall give notice of any such meeting to all members of the Committee including the Director by notice as far in advance of any meeting as possible and in no event shall the notice be less than forty-eight hours. The Chair shall make all due attempts to contact Committee members for emergency meetings. 2.4 Meetings interested groups -individuals -as required The Cemetery Advisory Committee shall meet from time to time, when required, with groups, organizations and individuals interested in Cemetery services and activities, to determine their particular concerns. 2.5 Annual Business Plan - cemetery -review The Cemetery Advisory Committee shall review and make recommendations regarding the annual proposed cemetery business plan. 2.6 Projects attended to -upon request The Cemetery Advisory Committee shall attend to any related projects, as requested by Council. 2.7 Policy changes responsibility -Committee Upon the establishment by Council of any change in policy as set out in this or any other Chapter, the Chief Administrative Officer, through the Director of Community Services as may be prescribed or may be necessary, the Cemetery Advisory Committee shall be responsible to adhere to the same policies and procedures. 2.8 Special projects Committees -formed -duties From time to time committees may be formed to undertake business of special projects appropriate to Cemetery Page 3 of 5 C.A. HILDEBRAND functions. Such committees shall report their findings to the Committee at regular Committee meetings. RECOMMENDATIONS -COUNCIL: 2.9 Special projects -Committees -formed -duties From time to time committees may be formed to undertake business of special projects appropriate to Cemetery functions. Such committees shall report their findings to the Committee at regular Committee meetings. 3.1 Cemetery program -general objectives .activities The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to those matters pertaining to the general operation and maintenance of the Cemetery as may from time to time be referred to it for consideration by Council. 3.2 Committee _Policy matters -other- as required The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to policy matters as they pertain to the Cemetery. 3.3 Requirements _status .needs The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to requirements to address the cemetery needs of the community. 3.4 Matters .submitted -complete report -channel All matters submitted to Council for consideration must be accompanied by a complete report on the subject and shall be presented by the Director of Community Services through the Chief Administrative Officer to the Council. 3.5 Policies procedures- execution -responsibilities Upon the establishment by Council of any change in policy as set out in this by-law, the Chief Administrative Officer, through the Director of Community Services shall Page 4 of 5 C.A. HILDEBRAND be responsible for the proper execution of those policies and procedures. ENACTMENT: 4.1 Effective date The by-law upon which this Chapter is founded came into force and took effect upon the third reading thereof. READ A FIRST AND SECOND TIME THIS DAY OF , 2002. READ A THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED THIS DAY OF , Mayor - Iry Horton CAO/Clerk - David Morris Page 5 of 5 C.A. HILDEBRAND Review Access: • Public C', Private Committee: Open Council Author: Cynthia Hildebrand Author's Email: Cynthia Hildebrand/Tillsonburg Subject: Airport Advisory Committe By -Law SUBMISSION Presenter's Name: Presenter's Email: Request: Resolution Cc: Details: Please find attached the draft by-law for terms of reference for the Airport Advisory Committee which was reviewed by the Committee with a recommendation for adoption to Council. W1 Draft Airport Advisory Committee Byla%h History Wednesday November 06 2002 10:20 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday November 12, 2002" DRAFT THE CORPORATION OF THE TOWN OF TLLLSONBURG BY-LAW NO. A BY-LAW to establish the Tillsonburg Airport Advisory Committee. WHEREAS the Council of the Town of Tillsonburg deems it advisable to establish the Airport Advisory Committee. BE IT THEREFORE ENACTED as follows: ESTABLISHED: 1.1 Tillsonburg Airport Advisory Committee A special body to be known as the "Tillsonburg Airport Advisory Committee" is hereby established. 1.2 Committee Mandate To provide visionary advice to Council on the promotion and development of the Tillsonburg Airport into a profitable, multi user facility that will meet the needs of the users and Community, enhancing Tillsonburg's competitive edge as a desirable place to live. 1.3 Composition — members -five -required The Committee shall be composed of a minimum of 5 and a maximum of 7 members, who, in the judgment of Council, are qualified. 1.4 Appointments — effective date - expiry All appointments to the Committee shall become effective upon the passing of resolutions, which provide for such appointments, and shall correspond to Council's term of office. 1.5 Airport — point of contact - Town of Tillsonburg The Director of Community Services or designate shall be the Airport first point of contact for the Town of Tillsonburg. 1.6 Chair — chosen- first meeting — requirements There shall be chosen a Chair of such Tillsonburg Airport Advisory Committee hereinafter referred to as "the Airport Advisory Committee" from among the members described n Section 1.2, at the first meeting of the Airport Advisory Committee following the passing of a resolution on appointments under Section 1.3, at which at least three members are present after November 30 in any year. 1.7 Chair - term Such appointment as Chair shall continue until November 30 in the following year or until a successor as Chair is appointed, whichever occurs last. Page 1 of 4 C.A. HILDEBRAND 1.8 Chair - duties The Chair shall: (a) Chair all Official Airport Advisory Committee meetings; and (b) set the agenda in consultation with the Director of Community Services. 1.9 Vice -Chair — duties — Chair - absent There shall be chosen a Vice -Chair who shall assume the duties of the Chair when the latter is not in attendance. 1.10 Quorum -- minimum A quorum shall consist of majority members of the Committee in attendance at any of its meetings for the conducting of business. (three members if Committee consists of five members, or four members if Committee consists of seven members) GENERAL PROVISIONS: 2.1 General requirements — set out The general requirements of the Committee will be as set out in Sections 2.2 through 2.7 inclusive. 2.2 Meetings — times — determined - Chair The Airport Advisory Committee shall meet at the time or times to be determined in advance by the Chair provided that at least one meeting shall be held within every four -month calendar period. 2.3 Meetings — notice — to all members — by Chair The Chair shall give notice of any such meeting to all members of the Committee including the Director of Community Services notice as far in advance of any meeting as possible and in no event shall the notice be less than forty-eight hours. The Chair shall make all due attempt to contact Committee members for emergency meetings. 2.4 Meetings — interested groups — individuals — as required The Airport Advisory Committee shall meet from time to time, when required, with groups, organizations and individuals interested or involved in Airport activities, to determine their particular concerns in their areas of Airport. 2.5 Annual Business Plan — Airport - review The Airport Advisory Committee shall review and make recommendations regarding the annual proposed Airport business plan. 2.6 Policy changes — execution — responsibility - Committee Upon the establishment by Council of any change in policy as set out in this or any other Chapter, the Chief Administrative Officer, through the Director of Community Services and the Airport Manager, and such other members of the Town administrative staff as may be prescribed or may be necessary, the Airport Advisory Committee shall be responsible for the proper execution of those policies and procedures. Page 2 of 4 C.A. HILDEBRAND 2.7 Special projects — committees — formed — duties From time to time committees shall be formed to undertaken business of special projects appropriate to the Airport functions. Such committees shall report their findings to the Committee at regular Committee meetings. RECOMMENDATIONS - COUNCIL: 3.1 Airport — promotion The Airport Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to the promotion of Airport for Tillsonburg. 3.2 Committee — activities — objectives — general The Airport Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to those matters pertaining to the general objectives and activities of the Airport Advisory Committee as may from time to time be referred to it for consideration by Council. 3.3 Airport programs — status — community needs The Airport Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to the status of the Airport programs, and their relationship to community needs. 3.4 Matters — submitted — complete report — channels All matters submitted to Council for consideration must be accompanied by a complete report on the subject and shall be presented by the Director of Community Services through to the Chief Administrative Officer to the Council. ENACTMENT: 4.1 Effective date The by-law upon which this Chapter is founded came into force and took effect upon the third reading thereof. Read a first, second and third time the MAYOR CLERK Page 3 of C.A. HILDEBRAND Steve Lund To: 10/18/2002 09:35 AM cc: Subject: Hi Rob rwalton@county.oxford.on.ca Iry Horton/Tillsonburg@Tillsonburg, David Monis/Tillsonburg@Tillsonburg, Lana Verstraeten/Tillsonburg@Tillsonburg Sewage Plant The letter regarding the sewage plant will not be going to council until Nov 12,2002. 1 think it would be useful discuss covering the digesters as per our conversation yesterday to give some hope on this matter. Please try and have a response for this meeting if possible. Yours very truly, Steve Steve Lund To: David Morrisrrillsonburg@Tillsonburg, Lana y Verstraeten/Tillsonburg@Tillsonburg 10/18/2002 08:50 AM cc: Subject: RE: Request to place this letter on upcoming agenda FYI Thanks, Steve — Forwarded by Steve Lundlrillsonburg on 10/18/2002 08:44 AM — 4"Rob Walton" To: "'Steve Lund/Tillsonburg'" <SLund@town.tillsonburg.on.ca> <rwalton@county.oxfo cc: <jbraam@ocl.net> rd.on.ca> Subject: RE: Request to place this letter on upcoming agenda 10/17/2002 03:10 PM Steve: I think that you can appreciate that this is not a simple problem for tweaking or whatever. Aerobic digesters emit gases to the atmosphere and under certain conditions, they stink. Hind site is 20120 but I do not think that the digesters should have been changed from anaerobic. So where does this leave us? It is certainly counter productive to blame those that made this decision (Town of Tillsonburg). We are working on a plan to deal with this, ie roof structures with positive ventilation and scrubbers or biofilters. This will certainly eat up any cost savings on the conversion to aerobic digesters. I hope to have a plan of action for November. I will call to discuss. Rob Walton -----Original Message ----- From: Steve Lund/Tillsonburg [mailto:SLund@town.tillsonburg.on.ca] Sent: Thursday, October 17, 2002 2:51 PM To: rwalton@county.oxford.on.ca Subject: Request to place this letter on upcoming agenda -.. I am passing this letter onto you as a heads up. I know I have enquired with Bob in the past and the reason some of the odor occurs is due alarms not being answered until morning. Regardless of the reason , Is this an operational process that need s to be tweaked or are there mechanical problems that need to be addressed? I would appreciate reciving comments on this as we get a lot of questions asked by the Tillsonburg Public. Hopefully this issue can be resolved soon. Talk to you later Thanks, Steve ----- Forwarded by Steve Lund/Tillsonburg on 10/17/2002 02:41 PM ---- "Beres" <beres@oxford.net> To:<Iverstraeten@town.tillsonburg.on.ca> cc: "Horton Irv" <IHorton@town.tillsonburg.on.ca>, "Lund Steve" 10/15/2002 11:48 PM <slund@town.tillsonburg.on.ca>, "Moms Dave" <dmorris@town.tillsonburg.on.ca> Subject: Request to place this letter on upcoming agenda Hi Dave, how are you these days? It was good to see you at the AMO conference this year and talk about all the changes that have occurred in the Town of Tillsonburg Administration and Council over the past few years. You had asked me to send you an email to remind you about my discussion with you regarding the continual odour that the Tillsonburg Sewage Treatment Plant is emitting on a daily basis. This is a concern of mine as I have recently purchased a duplex on Van St. and at first I thought the smell would be temporary but it didn't take long before I realized the smell became a daily occurrence. I have discussed this issue with my neighbors on Van St. and they indicated that they have raised this concern on numerous occasions with staff at the municipal office but their efforts remain unanswered. When I raised this issue with you during our brief discussion at the conference, you indicated that your son had previously owned property on Van St but had to sell because the smell was to much too handle. I am hoping you can raise this issue with Town Council and convey the seriousness of the problem not only for all the residents on Van St but for the entire community of the Town of Tillsonburg. I really can not believe that this situation has been let go for this long as it can be very damaging to the reputation of the Town of Tillsonburg. I have also heard that on some days, depending which way the wind is blowing, this smell reaches Annandale subdivision. Please ask the Town's County representatives to raise this issue at County Council and ask that the Tillsonburg Sewage Treatment Plant be inspected by the MOE as I just can't believe that all Sewage Treatment Plants in Ontario emit this kind of odor on a daily basis. There has to be something wrong with the method used to treat this sewage. I am hopeful that something can be done to eliminate this odour. Thank you for asking me to send you this email and for presenting this issue at an upcoming Town Council meeting. I look forward to hearing from you in regards to the action to be recommended by the Town Council. Gary Gary Seitz, Treasurer/Tax Collector Municipality of Thames Centre 4305 Hamilton Road Dorchester, ON NOL 1G3 Bus (519) 268-7334 EXT 227 •-r N Fax (519) 268-3928 email gseitz@thamescentre.on.ca 8 IncrediMail- Email has finally evolved - Click Here Lana Verstraeten To: Gary Seitz <gseitz@thamescentre.on.ca> 10/16/2002 11:52 AM cc: Lana Verstraeten<Ierstraeten@town.tillsonburg.on.ca> Amy' Subject: Re: Council Agenda Hi Gary, Thanks for the heads up on not being able to access active agendas or approved minutes of Council. I can't check it myself from here, because of the firewalls... so I've got our IT guys looking into it. Anyway... things are good. How about with you? Dave Beres forwarded a copy of your email to me this morning. I will let you know when it will go to Council. Our next meeting is October 28th, but I will have to confirm that it will be dealt with that date ... or maybe held over til November 12th. Gary Seitz <gseitz@thamescentre.on.ca> Gary Seitz To: Lana Verstraeten<Ierstraeten@town.tillsonburg.on.ca> ` + <gseitz@thamescentre cc: .on.ca> Subject: Council Agenda 10/16/2002 11:34 AM Hey there Lana, how the heck are you these days? Haven't talk to you in a long, long, long time. Hope things are good with you and the kids. Just thought I would ask you to send me a copy of the upcoming agenda that will be dealing with issue regarding the odour coming from the Sewage Treatment Plant. I have discussed this issue with Dave Beres and he has indicated that he will be requesting that this issue be added to an upcoming Council meeting. I checked the web site and was able to access archived agendas but couldn't access active agendas or approved minutes of any previous Council meetings. Could you please give me a heads up when this issue appears on the agenda and I might even plan to attend one of your exciting Council meetings. Thanks Lana, Gary Gary Seitz, Treasurer/Tax Collector Municipality of Thames Centre 4305 Hamilton Road Dorchester, ON NOL 1G3 Bus (519) 268-7334 EXT 227 Fax (519) 268-3928 email gseitz@thamescentre.on.ca "Beres" To:<Iverstraeten@town.tillsonburg.on.ca> <be4res@oxford.net> cc: "Horton Irv" <(Horton@town.tillsonburg.on.ca>, "Lund Steve" <slund@town.tillsonburg.on.ca>, "Morris Dave" 10/15/2002 11:48 PM <dmorris@town.tillsonburg.on.ca> '`s Subject: Request to place this letter on upcoming agenda Hi Dave, how are you these days? It was good to see you at the AMO conference this year and talk about all the changes that have occurred in the Town of Tillsonburg Administration and Council over the past few years. You had asked me to send you an email to remind you about my discussion with you regarding the continual odour that the Tillsonburg Sewage Treatment Plant is emitting on a daily basis. This is a concern of mine as I have recently purchased a duplex on Van St, and at first I thought the smell would be temporary but it didn't take long before I realized the smell became a daily occurrence. I have discussed this issue with my neighbors on Van St. and they indicated that they have raised this concern on numerous occasions with staff at the municipal office but their efforts remain unanswered. When I raised this issue with you during our brief discussion at the conference, you indicated that your son had previously owned property on Van St but had to sell because the smell was to much too handle. I am hoping you can raise this issue with Town Council and convey the seriousness of the problem not only for all the residents on Van St but for the entire community of the Town of Tillsonburg. I really can not believe that this situation has been let go for this long as it can be very damaging to the reputation of the Town of Tillsonburg. I have also heard that on some days, depending which way the wind is blowing, this smell reaches Annandale subdivision. Please ask the Town's County representatives to raise this issue at County Council and ask that the Tillsonburg Sewage Treatment Plant be inspected by the MOE as I just can't believe that all Sewage Treatment Plants in Ontario emit this kind of odor on a daily basis. There has to be something wrong with the method used to treat this sewage. I am hopeful that something can be done to eliminate this odour. Thank you for asking me to send you this email and for presenting this issue at an upcoming Town Council meeting. I look forward to hearing from you in regards to the action to be recommended by the Town Council. Gary Gary Seitz, Treasurer/Tax Collector Municipality of Thames Centre 4305 Hamilton Road Dorchester, ON NOL 1G3 Bus (519) 268-7334 EXT 227 Fax (519) 268-3928 email gseitz@thamescentre.on.ca File: A-39/02 Date: October 24, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: AGENT: Mr. Henry Dalm Rolling Meadows Developments Limited RR #1 Brownsville ON NOL l CO LOCATION: Lot 2, Plan 41M-148, to be municipally known as 32 Bobolink Drive, in the Town of Tillsonburg, County of Oxford. PURPOSE OF APPLICATION: The applicants are applying for relief from exterior side yard requirements of the R1 zone to allow for the construction of a single family dwelling. The Applicant has requested the following minor variance from the `Residential First Density (R 1)' zone: L "Permission for relief from Section 6.2.1.1.4., 'Lot Coverage',, to increase the maximum lot coverage for all buildings and structures from 30% to 31 % to allow for the construction of a single family dwelling. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. David . Morris, AMCT Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 LEGEND / zoning Line Munlclpal LIMAS n R SOSOLINK OR1VE wl 0 Henry Dalm, Rolling Meadows Developments Ltd„ 32 Bobolink Drive Application A-39/02 NOTE: THIS IS NOT A PLAN OF SURVEY TK=NBURO•MBLAKf LOT B CONCESSION 70 GEOGRAPHIC TOWNSHIP OF DEREHAM PART ONE Y N 7914-W E 15.55 OXR - 55 REGISTERED PLAN 41M — 1118 E 8 LOT 2 8 y i). PROPOSED I STOREY E Q 0 OYIauNC 2 e Lu 8 b A uI b S a I--K N 79'I4'00' E IS.BB R--I BOBOLINK DRIVE I Subject Property nEEwxEufO .,P4MaP,N.Cnw ..BM CREATED OM 14.OR2092 SKETCH ' PREPARED FOR BUILDING PERMIT APPLICATION . LOT 2 REGISTERED PLAN 41M-148 TOWN OF TILLSONBURG COUNTY OF OXFORD B IE I! M . SCALTE- 1: 250 ME"RIC DISTANCES TxgM METRES AND Cw BOOHvERTED O MET PLAN r e CAUTION THIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S REPORT AND SMALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES NOTE,".. (1) - PROPERTY DIMENSIONS ARE AS SHOW ON RECSTERDO PLAN AIM-IKB AND MAYF NOT BEEN VERIFIED BY FIELD SURVEY. (2) - PROPOSED BURDMO POSITION BY CALCULATCNS, NOT BY ACTUAL SURVEY (0) - PROPOSED LOT COVERACC SIX (A) - THE SKETCH MAS COMPLETED ON OCTDSER IS, 2002 'DNS IS N01 AN rolaNu trot uMLSS EMBOSSED IRON SGl' © COPYRIGHT 2002 KIM HUSTED SURV"NC LTD. THE REPRODUCTION, ALTERATION, OR USE OF MS REPORT IN NNOLE OR IN PART MTIHWT THE MITTEN PERMISSION OF KIM RUSTED SURVETNO LTD. Filer A-40/02 Date: October 29, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: Pioneer Petroleum Management Inc. 5360 South Service Road Burlington ON L7L 5L1 LOCATION: OWNERS/APPLICANTS: David R. Smith & Jane A. Smith 71 James Avenue Tillsonburg ON N4G 1 A5 Lot 1721 and 1722, Plan 500, municipally known as 115 Simcoe Street and Lot 1723, Plan 500, municipally known as 123 Simcoe Street. PURPOSE OF APPLICATION: The applicants are applying for relief from front yard setback of the C2 for 123 Simcoe Street to allow for the construction of a car wash building; and relief from rear yard setback for 115 Simcoe Street to allow for the construction of an addition to the rear of the existing automobile service station. It should be noted that these two properties are intended to be legally merged under one ownership. The Applicant has requested the following minor variance from the `Highway Commercial (C2)' zone: 1. "Permission for relief from Section 12.2.2.2.3., `Front Yard ', to decrease the front yard setback from 9 m (29. S ft) to 8.4 m ( 27. 56 ft.) to allow for the construction of a car wash building "; and 2. "Permission relief from Section 12.2, 2.1.4., 'Rear Yard, to decrease the rear yard setback from 7.5 m (24.6 ft) to 6.8 m (22.31 ft.) to allow for the construction of'an addition to the rear of an existing automobile service station. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. truly, orris, A T Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 R1 LEGEND / zoning Line Municipal Unnits ® Subject Property Vw W nwoxauw Plate Location map Pioneer Petroleum -115 Simcoe St. & David R. Smith & Jane A• Smith - 123 Simco e , Application A-40/02 yNe•suT,ei °+� ,,eN.T.T. NOTE: THIS IS NOT A PLAN OF SURVEY oee. I or TILLI.NMO•Miu°0 C11GTF0 ON: i4oR4M! (I'OWERLY 111E WI ;'; HIGHWAY No. 3 (COUNTY ROAD No. 51) SIMCOE STREET _°A _—_—�----__— __..__.n.c. Lion Nao•+v'cuw •o.xa+ eo•.v w _! rAq-vs s. °I«. e., n ci 1/w .............. I t ' _... • rAq •»ra• visa _.... .._...,...:.. s. N.nya. 727, +172 LOT LUr 1722 !o 6 .-Lsuw—•- \•.t --41.:r it \,' anon. wa W°r ml � .•'_ nrm ,. > " e.�iws. °a.rr F SU A N iu Isam'1 I CAR CAR WA6HSH xu a ` P. st22sm siJ00iQS 7 --�-- —�—.- u� � �•\ . --, aK° ' b I I 1 r [r p rq3. 4Vll • Ix. �Llla P4, i .. .r......7 ...............rv..........Si...........-.-......-.............. v.•i'i• uwm w '• _ (r ry• Iy N60'45'20"W 40.2.. NOY'+O R W x0.11 T BALL „« a .1 ALLEY File: , A-41 /02 Date: October 28, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: AGENT: Mr. Steve Cus Steve Cus Construction 93 Kara Lane Tillsonburg ON N4G 5M2 LOCATION: Lot 10, Plan 41 M-145, municipally known as 2 Crocus Avenue, in the Town of Tillsonburg, County of Oxford. PURPOSE OF APPLICATION: The applicants are applying for relief from exterior side yard requirements of the RI zone to allow for the construction of a single family dwelling. The Applicant has requested the following minor variance from the `Residential First Density (RI)' zone: 1. "Permission for relief from Section 6.2.1.1.9., `Exterior Side Yard', to reduce the easterly exterior side yard width from the required 7.5 m (24.6 ft.) to 6.53 m (21.4 ft.) to allow for the construction of a single family dwelling. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. 14y Davi .s, �CT Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 LEUEN1) Zoning Line O Municipal Limits f E A�ENVE date Location Map Steve Cus Construction, 2 Crocus Avenue Application #A-41/02 NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONBVRO. mRARE O 0 0 L m 0 Subject Property PLRMBUAL IAW. PNM„IPN.11,2M m ou oAP CREATED ON M.C1..2002 - SKETCH PREPARED FOR MINOR VARIANCE APPLICATION LOT B, CONCESSION 90 GEOGRAPHIC TOWNSHIP OF DEREHAM LOT 10, REGISTERED PLAN 14M-145 -- I--c N 7B'26'L0• E I2.00 1 -- TOWN OF TILLSONBURG 030. M BLOCK ESC 8 )\ 'HD COUNTY OF OXFORD C n' LOT ? 10 i1� SCALE — 1: 250 R urn 2 - METRIC INSTANCES SHOWN OM MIT PLAN ME IN METRES ME CAN BE COHABITED 10 FEET BY 01 OI G BY 0.3046 x > CAUTION IS OR REPORT ANO SXALL NOT FORR PLAN OF BES TRANSACTION ORY(IMA CIING PV POSES USED NOTEr N e (I) - PROPERT, DIMENSIONS ME AS SHOWN ON REOSRREO PLAN ATM-145 -i MO HAAE NOT BEN KRInED BY FIELD SURLY, PZ IP+36.5] IGARACE ei ei U) - PROPOAO (RALMNO POSTbN BY CALCV IIOI4% NOT BY ACNAL WRAY db p (5) - PROPOSED LOT COVERAGE ]Ot L iP r 0 (R) - THIS SKETCH WAS COMPLETED ON OCTOBER 18. 20D2 Z >` � - o a7 n _i r e : n ,� S.-u„ L7 UNLCSB (MB055C0 MM C) SGC n - QC COPYRIGHT 2002 KIM RUSTED SURVETING I.M. (� (LS'� y 1 ME REPROWC1RON µTERATM. M USE W MIS REPdn IN xM aE M w PANT MMWT ME WRITTEN PERMISSION OF KIM HVSTEO SURYEYMC LTD, IS SMICMY PROHIRMO 2Z]20•E B.00 - KIM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR CROCUS AVENUE 30 HARVEY STREET, TILLSONBURG, ONTARIO, N40 3J8 PHONE: 518-842-3838 FAX 518-842-3838 ( 20.12m WIDE ) PROJECT: 02-6338 REFERENCE: FILE File: IA-42/02 Date: October 28, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, November 12, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: Mr. Donald Bradstreet 1 Sinclair Drive Tillsonburg ON N4G 5L6 LOCATION: AGENT: Ms. Shirley Magashazi Remax 565 Broadway Tillsonburg ON N4G 3S8 Part Lot 9, Plan 41M-87, designated as Parts 20 & 21 on 41R-4330, municipally known as I Sinclair Drive. PURPOSE OF APPLICATION: The applicants are applying for relief from rear yard requirements of the R2-3 zone to recognize an existing uncovered deck to the rear of a single family dwelling. The Applicant has requested the following minor variance from the `Special Residential Second Density (R2-3)' zone: I. "Permission for relief from Section 7.3.3.2.13.2., `Open, Unenclosed Porch, Balcony, Deck and Step Encroachments Into Required Rear Yards', to increase the permitted projection into the required rear yard from the maximum 2.4 m (8 ft.) to 2.65 (8.69 ft.) to recognize an existing uncovered deck located to the rear of'a single family dwelling. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. rs v truly, C.Morris, AMCT Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G 5A7 u / zoning Line • Municipal Limits Donald Bradstreet, 1 Sinclair Drive Application A-42/02 NOTE: THIS IS NOT A PLAN OF SURVEY TLtBONBV00. M0.A50 w nnl LEGEND N.AuM.lu(xr ,WW O N+ORS 9MH. wa+[xr YI MN.Iw eu 'tiiI NxDnt '.. +n'm irI awns NKPM1D N.x .H NroRt N'WI. SI OMOrO �G[0 M1iHI Subject Property A LOD] NO .1. .,IN i✓Dru Urr «.Rw CA1010 ON: 20AR3 W x SURVEYOR'S REAL PROPERTY REPORT PLAN OF PART OF LOT 9 REGISTERED PLAN 41M-87 TOWN OF TILLSONBURG COUNTY OF OXFORD SCALE - 1: 2M ®wrn METRIC °.t,'k 'ro°n°.`M1D �D'm i•"Dr.e.n`: :`b'ex0 HIM RUSTED SURVEYING LTD. = REPORT SUMMARYIM N N.Dft. s P HN .wsrtNe orytl,rO .ro,a .4rn-a-rr... m1..".1.11. m assxL+r oH. rut ,P .r..uw a ssr mr . NsmuNN u. w. iwm'�.�w .el a:I.Ra e�MNi:I nl N ..N m .pwr. Nn...o-..w o.Mr nNIwD Nxr.+-n «aw.M1e N. n...Y4 DIl[r rD f.M,r .f Nr Yr .M( m . IN. rME eDEL ror ,uo. M TaMNM1N W I N wr . NH.IDN' o M rerocn ws•.o- •rll• V rurr{p up N� fw.N ,HMs N[. y rMM1 M M N IMNDIM WY.WW .r01yM • nr r IyM u11Nt NN MS+A RM 'S RM IRODaI Y RVp(i HAS B101 PIOPA FOR D NAU) &1ADSMLEI AND ME BNWBWa) ACCO'n NO REWONSWTY PM UK BY OMERS SURVEYOR'S CERTIACATE I.,- 'HI.1-.1 cvRtr uD WDr3 +I Nt W.[n .1 NA9IHMt .11. M 1. nR[tm[r wp NANow. H.ocu M+ UI - Mt .. ' .411-Nx.. w M uor— J OCTOUER_ 18_2001 _ -------------- DArt ro+N.H— �n —.1. PMHnrc.N NS NEFORT f BE WOAM BY NY HUStm AMKNND LTD. NDIISWI ND rOd.'A NON" " T.,MIONA. WORT MLL BE ISSUED SUBffCVDn TO ME DATC NOTES 1.1 .1.— u A 1 .[R.MO M rN sD+MHtrt+x IEO.Sro Pqw wNM9RD�n.x mTNW EaDtvo v.v , Q CcpHUWr xWx ON HUSTm 9M.[1VW LTD. E p rV.W.iTu N. Y s .vwr rr w.t a rr _ Ix_N_I_M_M_i_Rx e0u15ppri01u5R0 WHrwc PUBLIC NOTICE pursuant to Section 34(12) of the Planning Act, R.S.O. 1990, as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSONBURG 200 Broadway, 2nd Flr., Tillsonburg, ON N4G 5A7 Telephone: (519)-842-6428 DATE: November 4, 2002 FILE: ZON 7-294; Peter & Jacoba Retsinas Purpose and Effect of the Proposed Zoning By -Law Amendment The Council of the Town of Tillsonburg is considering an application for Zone Change to rezone the subject properties from `Residential First Density (R1)' to Special `Residential Third Density (R3-Special) to permit a residential condominium consisting of 16 low rise dwelling units. The subject properties are located on the south side of Concession Street between Charlotte Street and Rolph Street, being Part Lot 5, Plan 1646, in the Town of Tillsonburg, municipally known as 65 Concession Street West. Public Meeting The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Monday, November 25, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications NONE Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and mcay not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted application, please contact Paul Michiels, Planner, ext. 338, of the Community and Strategic Planning Office /db Yours truly, es Hill, MCIP RPP Manager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock, On N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 date 1 - Location Map Peter & Jacoba Retsinas, 65 Concession Street West (Tillsonburg) Application ZON 7-294 NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONEU RO - MICHIELS LEGEND Zoning Line ` Municipal Limits Subject Properties TIUSONBURc 6 LAND RELATED INFORMATION SYSTEM t� COUNTY OF O%F ORO CREATED ON: 01-NOV-2002 PUBLIC NOTICE pursuant to Sections 17(2) 21(1) of the Planning Act, R.S.O. 1990 as amended APPLICATION FOR OFFICIAL PLAN AMENDMENT COUNTY OF OXFORD P.O. Box 397, Court House Woodstock, Ontario N4S 7Y3 Telephone: (519) 539-9800 DATE: November 4, 2002 FILE: OP 11-71; Rock Developments Inc. TOWN OF TILLSONBURG 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G 5A7 Telephone: (519) 842-6428 The Council of the County of Oxford has received an application for Official Plan amendment. The Official Plan Amendment proposes to amend the Highway Service Commercial designation on the site to specifically restrict the uses to a 40,000 square foot supermarket, a 3,500 square foot restaurant and a maximum 4,000 square foot retail space. The subject property is located on the east side of Broadway (Highway #19) lying between North Street and Quarter Townline, being the South Part of Lot 7, Conc. 10 and Part One (1), Plan 41 R-8570 municipally known as 690 Broadway (Highway #19). The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed Official Plan amendment on: Date: Monday, November 25, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor, Town Centre Mall, Tillsonburg The Council of the County of Oxford will hold a public meeting to consider the proposed Official Plan amendment on: Date: Wednesday, December 11, 2002 Time: 9:45 a.m. Place: Council Chambers, Court House, 415 Hunter St., Woodstock You are invited to attend the public meetings, and we would welcome your comments or suggestions either in writing or presented in person at the meetings. Copies of the proposed plans are attached. Please be advised that Council may approve, modify or refuse the requested applications at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the County of Oxford in respect of the proposed Official Plan amendment does not make oral submissions at a public meeting or make written submissions to the County of Oxford before the proposed Official Plan amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed applications is available for inspection between 8:30- 12:00 am and 1:00-4:30 pm, Monday to Friday, at the Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted applications, please contact Paul Michiels, Planner, at (519)-539-9800, ext. 338. Yours truly, /db J mes Hill, MCIP, RPP anager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock ON N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 R3-8 D R3-9 N\ Subject Area R3-10 C2-1 0 Plate 1 - Location Map Rock Developments Inc., 690 Broadway Ave. (Tillsonburg) Application OP 11-71 NOTE THIS IS NOT A PLAN OF SUFNEY ru .I ....1o, s LW f, 11N C! Sr,!UH LEGEND / zoning Line : P Municipal LIM[W M- Subject Area CPERE M: 01NW-2= PUBLIC NOTICE pursuant to Section 34(12) of the Planning Act, R.S.O. 1990, as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSONBURG 200 Broadway, 2nd Flr., Tillsonburg, ON N4G 5A7 Telephone: (519)-842-6428 DATE: November 4, 2002 FILE: ZON 7-294; Peter & Jacoba Retsinas Purpose and Effect of the Proposed Zoning By -Law Amendment The Council of the Town of Tillsonburg is considering an application for Zone Change to rezone the subject properties from `Residential First Density (R1)' to Special `Residential Third Density (R3-Special) to permit a residential condominium consisting of 16 low rise dwelling units. The subject properties are located on the south side of Concession Street between Charlotte Street and Rolph Street, being Part Lot 5, Plan 1646, in the Town of Tillsonburg, municipally known as 65 Concession Street West. Public Meeting The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Monday, November 25, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications NONE Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted application, please contact Paul Michiels, Planner, ext. 338, of the Community and Strategic Planning Office /db Yours truly, ( es Hill, MCIP RPP Manager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock, On N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 LEGEND Plate 1 - Location Map Peter & Jacoba Retsinas, 65 Concession Street West (Tillsonburg) Application ZON 7-294 NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONBUHG - MICHIELS Zoning Line �' Municipal Limits Subject Properties m 2002 LAND RELATED INFORMATION SYSTEM IL9X COUNTY OF OF OflO CBEATEO ON: 01-NW-2002 PUBLIC NOTICE pursuant to Sections 17(2) 21(1) of the Planning Act, R.S.O. 1990 as amended APPLICATION FOR OFFICIAL PLAN AMENDMENT COUNTY OF OXFORD TOWN OF TILLSONBURG P.O. Box 397, Court House 200 Broadway, 2nd Floor Woodstock, Ontario N4S 7Y3 Tillsonburg, Ontario N4G 5A7 Telephone: (519) 539-9800 Telephone: (519) 842-6428 DATE: November 4, 2002 FILE: OP 11-71; Rock Developments Inc. The Council of the County of Oxford has received an application for Official Plan amendment. The Official Plan Amendment proposes to amend the Highway Service Commercial designation on the site to specifically restrict the uses to a 40,000 square foot supermarket, a 3,500 square foot restaurant and a maximum 4,000 square foot retail space. The subject property is located on the east side of Broadway (Highway #19) lying between North Street and Quarter Townline, being the South Part of Lot 7, Conc. 10 and Part One (1), Plan 41 R-857, municipally known as 690 Broadway (Highway #19). The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed Official Plan amendment on: Date: Monday, November 25, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor, Town Centre Mall, Tillsonburg The Council of the County of Oxford will hold a public meeting to consider the proposed Official Plan amendment on: Date: Wednesday, December 11, 2002 Time: 9:45 a.m. Place: Council Chambers, Court House, 416 Hunter St., Woodstock You are invited to attend the public meetings, and we would welcome your comments or suggestions either in writing or presented in person at the meetings. Copies of the proposed plans are attached. Please be advised that Council may approve, modify or refuse the requested applications at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the County of Oxford in respect of the proposed Official Plan amendment does not make oral submissions at a public meeting or make written submissions to the County of Oxford before the proposed Official Plan amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed applications is available for inspection between 8:30- 12:00 am and 1:00-4:30 pm, Monday to Friday, at the Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted applications, please contact Paul Michiels, Planner, at (519)-539-9800, ext. 338. Yours truly, 1-4a /db J mes Hill, MCIP, RPP anager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock ON N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 Subject Area D Itt— D-1 1 RMH P ate 1 - Location map Rock Developments Inc., 690 Broadway Ave. (Tillsonburg) Application OP 11-71 NOTE THIS IS NOT A PLAN OF SUFVEY i&l9OXWflOINCNEt9 9 �0 B 1 I I a ---- a ea ee LEGEND / zoning Line • Municipal Llmke MSubject Area 10. melw CPEREp CN: %.NW�3W3 wtu+x: A Iuruyxfl F v '. c -Y A