021209 Regular Council AgendaDRAFT: Agenda: Meeting for the Commiltee"Open Council"
Review Access: 0 Public Private
AGENDA
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday December 9, 2002 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day:
CALL TO ORDER-
CLOSED-PoYEETING S-ESSKR1
Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Items of Public Interest
By -Laws
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
> PROPOS SOLUTION:
RESOLVE T n Cou II move into Executive Closed Session.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
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-4
f* +
> November 25, 2002
PROPOSED RESOLUTION:
RESOLVED THAT the Minutes of Council under date of November 25th, 2002 be adopted.
ADOPTION OF AGENDA
> PROPOSED RESOLUTION:
RESOLVED THAT the Agenda as prepared for the Council Meeting of December 9th, 2002 be adopted.
PUBLIC MEETINGS
1. Application for Official Plan Amendment -Rock Developments Inc. (File OP 11-63) (Deferred
from Council Meeting of November 25, 2002)
91
OP11-71.pdi
PROPOSED RESOLUTION:
RESOLVED THAT
2. Committee of Adjustment Application - Mr. Robert Eden (A-45102) ()
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearing...
Report from County Planning Department...
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-45/02
for 9 Dereham Drive subject to the following condition:
1) If required, a building permit for the covered deck shall be obtained within one
year of the date of the Committee's decision.
3. Committee of Adjustment Application - Mr. David Leigh (A-47102) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearing...
Report from County Planning Department...
Resolution
>PROPOSED RESOLUTION:
RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A47/02
for 62 Barker Street, subject to the following conditions:
1) If required, a revised OLS survey of the subject property shall be submitted to the
satisfaction of the Town's Chief Building Official.
2) A building permit for the dwelling shall be obtained within one year of the date of
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the Committee's decision.
4. Zone Change Application - Mike and Brenda Vanwvnsbergh
n
zoN 7-295.pdi
Resolution
>PROPOSED RESOLUTION:
RESOLVED THAT the Council of the Town of Tillsonburg defer the application for zoning
by-law amendment submitted by Mike and Brenda Vanwynsberghe, for lands located at
Part of Lots 1606, Plan 500 and Part 1, 41 R-1737, in the Town of Tillsonburg, for the
reasons as detailed in Report No. 2002-258 as prepared by the County of Oxford
Planning Department.
DELEGATIONS
5. Final Report RE: 2002 World Scale Championship D
Presented By: Mr. Chuck Smith and Mr. Gerry Shaw
Report to be presented to Council at meeting.
Resolution
>PROPOSED RESOLUTION:
RESOLVED THAT the Final Report for the 2002 World Scale Championship be received.
COMMUNITY SERVICES
6. Emergency Roof Replacement - Museum D
W 9f
Museum Roof - December 2002.c Museum Roof - Consultant Report.
91 0
TILLSONBURG MUSEUM Tender document. Museum Tender - Flynn Canada Ltd
9f ni.
Museum Tender - Thomas Roofing - Londoi Museum Tender - Smith -Peat Roofing
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the Staff Report regarding emergency Museum roof replacement,
dated December 5, 2002, be received and the recommendations contained therein be
adopted_
7. Caboose Relocation
Resolution
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'i i
> PROPOSED RESOLUTION:
RESOLVED THAT Council authorize the Director of Operations to carry out moving of the
caboose, to be funded up to $6,000 from General Reserves.
OPERATIONS
8. Fire Marshal's Survey Report (previously distributed to Council)
ff
Fire Marshal's Survey Report.)
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the Fire Marshal's Survey Report, as attached to the Council Agenda
of December 9, 2002, be received and the recommendations contained therein be
adopted.
CORPORATE SERVICES
9 Condominium Approval by Exemption- Aspden Developments Inc.
CDM02001_TILL.pd
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the Council of the Town of Tillsonburg advise Oxford County Council
that it approve the exemption from condominium process for the application submitted by
Aspden Developments Inc. for a 4 storey, 70 unit apartment building and 23 single
detached dwellings, located in Lots 1461, 1463 & 1464 and part of Lot 1456, Plan 500 in
the Town of Tillsonburg.
10. Public Notification Policy D
Report and Draft By -Law
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the staff report, dated December 3, 2002, regarding a Draft
Notification By -Law prescribing the form, manner and times for the provision of notice be
received and the by-law be presented to Council for enactment.
11.2003 Business and Financial Plans
Recommendation for Adoption of 2003 Business and Financial Plans
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the staff report, dated December 3, 2002, regarding 2003 Business
Plans and Financial Plan, be received and the recommendations contained therein be
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adopted.
12.2002 Year end Reserve reallocations
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT staff report 021204 regarding 2002 Year End Reserve Reallocations
be received and that the reserve allocations for 2002 be approved as identified on the
'2002 Actual' spreadsheet attached to the aforementioned Report.
13. Compensation Report Fj
Report Recommending Action Plan for Implementing Compensation Report
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the report dated December 3, 2002 from the CAO regarding
compensation be received and the recommendations contained therein be adopted.
14. Fees for Services, Permits and Applications
Report Fees for Applications, Fees, Service: Price List.xls By -Law Fees and Services.di
Resolution
> PROPOSED RESOLUTION:
RESOLVED THAT the staff report dated December 3, 2002 regarding fees for services,
permits and applications be received and the draft by-law be presented to Council for
enactment.
INFORMATION ITEMS
15. The Canadian National Institute for the Blind RE: Intent to Sell Raffle Lottery Tickets in the
Town of Tillsonburs D
RESOLUTIONS
Information
PROPOSED RESOLUTION:
RESOLVED THAT the regular Council Meeting of December 23rd, 2002 be cancelled,
and that a Special Council Meeting be scheduled for November 18th, 2002 to be held at
the Hickory Hills Seniors Centre.
ITEMS OF PUBLIC INTEREST
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BY-LAWS
> By -Law 3040 To prescribe the form and manner and times for the provision of notice
By -Law 3041 To adopt a schedule of fees for certain municipal applications, services and permits
CLOSED MEETING SESSION CONTINUED
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
Town of Tillsonbcrg
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MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public CD Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday November 25, 2002 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Items of Public Interest
By -Laws
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
>No. 1
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Iv
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MINUTES: Meeting for the Committee "Open Council"
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> DNovember 12, 2002
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of November
12th, 2002 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of November 25th, 2002 be adopted.
"Carried"
PUBLIC MEETINGS
1. Committee of Adiustment Application - Mr. Doug Barnes (File A-43102)
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearing...
11
Report from the County of Oxford Planning Department... A43-02-TIL.pol
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the
attached report.
Mrs. Shirley Magashazi, agent for the applicant, was present and commented with
respect to her submission, as contained in the report of the County Planner (as attached).
No other persons appeared in support of, or opposition to, the subject application.
Council passed the following resolution.
Resolution
> No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of
Adjustment defer application A43/02 for 60 Seres Drive for the following reasons:
1) To allow the application to be considered at the public hearing to be held by the
Committee of Adjustment with Hickory Hills property owners; and
2) To allow the applicant's to consider removal of the existing covering over the rear
deck to bring the property more into compliance with the provisions of the R2-3 zone.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
2. Application for Zone Change - Peter & Jacoba Retsinas (File ZON 7-294) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
County Report...
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the
attached report.
Mr. Dennis Odorjan, solicitor for the applicants, appeared before Council, in support of the
subject application.
Mr. Retsinas appeared before Council as well.
The owner of property known as 123 Wilson, asked if there would be any age restrictions
for residents.
Mr. Fishback, of Concession Street, questioned if they would be rental properties or
individually owned.
The response was that the properties would be individually owned.
In response to some concerns, Mr. Michaels explained the public meeting process.
Mayor Horton called an end to the discussion and explained that at the site plan approval
stage another public meeting would be held. He added that further discussion can be
held and will be permitted at that time.
It was noted that those circulated for this meeting will receive notification of the next public
meeting. Anyone that was not on the circulation list for this meeting, and wishes to
receive notification, was asked to contact Mr. Michiels or call the Tillsonburg Customer
Service Centre at 842--9200.
Council passed the following resolution.
Resolution
> No. 5
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg defer the Zoning By -Law amendment application submitted by Peter and
Jacoba Retsinas, whereby lands located at Part Lot 5, Registered Plan 1646 and Part 1,
Plan 41 R-3452, in the'Town of Tillsonburg, are zone from 'Residential First Density (R1)'
to Special 'Residential Third Density (R3-Special)' to allow the applicant to submit a
formal site plan application to address traffic, slope stability, servicing and site design
issues.
"Carried"
3. Application for Official Plan Amendment - Rock Developments Inc. (File OP 11-63)
Presented By: Mr. Paul Michiels, Planner, County of Oxford
OP11-71.pdt
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MINUTES: Meeting for the Committee "Open Council"
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the
attached report.
Mr. McMann clarified the application for Official Plan Amendment, and that the intent was
to clarify that the grocery store use, of no more than 40,000 square feet, is clearly
permitted.
The solicitor for the owners of the property appeared on behalf of the owners in support of
Rock Developments.
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Council move into Executive
Closed Session.
"Carried"
Council moved into Closed Session and, following a brief meeting, reconvened in Open
Session.
Ms. Donna Rosenthal noted that she, along with others, had been named in a lawsuit
from Rock Developments. She expressed concerns with respect to a conflict of interest.
In response to Ms. Rosenthal's comments, Mayor Horton noted that there are two
separate issues ... one being a zoning amendment as passed by Council ... and the other,
which is the issue at hand, is an Official Plan Amendment. Mayor Horton responded that
there is not a conflict of interest.
Mayor Horton opened the floor for anyone wishing to speak.
Mr. Dave Rowe, a partner in the business at 146 Broadway, spoke in support of the
application. He added that he is a registered planner with 30 years experience and,
having had an opportunity to review the staff planning report, concurred with the
recommendation of staff. In his opinion, based on the tests set out, the lead for a market
impact study does satisfy the requirements of the Official Plan and commended Council
for the clarification. He added that there seems to be a lack of understanding of the
former B.I.A. He would like to see the plannign staff explain the commercial policies of
the plan and how they plan to protect the function of the downtown core. He noted that
the position taken by the B.I.A. was not supported by himself. He would like to see a
reconstituted B.I.A. that represents the position of the small retailers.
Mr. Hitchon noted that he would like Council to speak very clearly to the Board of its
intent.
Mr. John Gilvesy appeared before Council in opposition to the application. He noted that
downtown merchants and property owners have made significant investments in the
downtown and its future. This decision will impact the future. Allowing a grocery store to
locate outside of the core could negatively impact the core, drive traffic away, and
eliminate development of a second grocery store in the downtown core. He concurred
with the commercial working group recommendation that a grocery store should be
located in the central commercial zone, and by allowing a grocery store to locate outside
of the core may lay the ground work for other commercial interest to move out of the
downtown. He noted that Tillsonburg has a vacant grocery store in the downtown core,
as well as space at the southend. He stated that it's vital that the downtown retains and
creates jobs and a strong tax base. He noted that locating in the downtown core would
create similar new employment opportunities, and added that if downtown anchors are
forced to close, job losses could result. He noted that he supported smart development.
He added that the proposed Official Plan Amendment is site specific and prejudices other
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MINUTES: Meeting for the Committee "Open Council"
commercial uses in downtown Tillsonburg. He suggested that it be the aim of the Town
to bring Sobey's downtown, and presented a possible plan, as attached.
1265460.pdf
Mr. Bill Irvine appeared in opposition to the application, and wants to see the downtown
area maintained. He added that merchants in the C1 zone have been paying taxes for a
number of years and expect that, as years go by, their stores will be worth more. He
asked that when a decision is made, it be made with heads and hearts.
Mr. Irvine also referred to a letter from Mr. John Armstrong, as attached...
Armstrong.pdt
Mr. George Gilvesy appeared in opposition to the application. He requested that all
notices be forwarded in good time, as he did not received notice of this meeting. Mr.
Gilvesy stated that he believes there are opportunities that a workable in the downtown for
the subject development, including the grocery store in the Town Centre Mail. The other
opportunity would be at the southend. He urged Council to consider allinformatin, and
noted that he concurred with the desire to develop the store, but believes it should be in
the downtown.
Ms. Donna Rosenthal appeared in opposition to the application. She noted that she was
a member of the former B.I.A. In addition to supporting the comments already made, Ms.
Rosenthal made reference to the alleged condition of Zellers and that there could be a
large vacancy in the Town Centre Mall. Ms. Rosenthal further stated that Sobeys would
be in a position to bite at the heals of Loblaws and other chains.
Mr. Baubie, 1 Primrose, appeared in support of the application. Mr. Baubie stated that it
was up to the downtown stores to earn his business, and that development of the Sobeys
store outside of the downtown core should not impact the downtown.
Mr. Hercules Burwell appeared in support of the application. He stated that the B.I.A.
itself is moving people out of the Town to buy elsewhere.
Mr. Rick Miggens, a member of the former B.I.A., appeared in opposition to the
application. Mr. Miggens noted that if there were already two grocery stores in the
downtown the B.I.A. would not have filed an appeal.
Mrs. Brenda Carroll requested that adequate notification be given.
Council passed the following resolution.
Resolution
> No. 7
Moved by
Seconded by AND RESOLVED THAT the Council of the Town of Tillsonburg defer the
application to amend the Official Plan by Rock Developments Inc.
"Carried"
It was confirmed that this application will come back to Council on December 9th, 2002.
Mayor Horton noted that deferral of this application for amendement to the Official Plan
does not mean that Council has changed its position. The reason for the deferral of the
amendment is that there seems to be a little ambiguity in terms of the goal as to what is to
Page 5
MINUTES: Meeting for the Committee "Open Council"
be achieved. A letter had been submitted in the middle of this meeting, at it needed to be
looked at carefully. The County Planning Department has had not opportunity to look at it
and make a recommendation. A copy of the letter is attached...
Janecki.pdf
DELEGATIONS
COMMUNITY SERVICES
4. Tillsonburg Public Library RE: Reserve Funds D
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the request from the Tillsonburg
Public Library be received and referred to staff to include with recommendations for 2002
Reserves.
"Carried"
OPERATIONS
CORPORATE SERVICES
5. Overnight Parking (By -Law 2997)
Presented By: Kathleen Musselman, Municipal By -Law Enforcement Officer
91
Parking By -Law Report.dc
Resolution
> No. 9
Moved by Councillor Smith
Seconded by Councillor Molnar AND RESOLVED THAT the staff report regarding overnight parking,
dated November 18, 2002, be received and that By -Law 2997 be implemented without modification.
"Carried"
No. 10
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT in accordance with the Town of Tillsonburg
Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of November
25th, 2002.
"Carried"
6. Taxi and Limousine Regulating By -Law
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MINUTES: Meeting for the Committee "Open Council"
R]
Taxi to Council November 25, 2002B.(
Resolution
> No. 11
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the staff report regarding the taxi
and limousine regulating by-law, dated November 19, 2002, be received, and that the
by-law be presented to Council for third reading.
"Carried"
INFORMATION ITEMS
7. Airport Advisory Committee Minutes D
8. Long Point Region Conservation Authority Minutes of October 2, 2002 D
> Resolution
No. 12
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg recommend to the LPRCA that any potential budget impact, for the year 2003,
be limited to an increase of less than 3%_
"Carried"
9. Public Notice - Application for Zone Chancre - Vanwynsberghe D
ITEMS OF PUBLIC INTEREST
BY-LAWS
> The following By -Laws are to be considered for third reading:
By -Law 2995 - To License, Regulate and Govern Taxicabs & Limousines (Received first
and second reading January 28, 2002)
91
2995.doc
By -Law 3039 - To amend By -Law 2947 establishing the Tillsonburg Cemetery Advisory
Board (Received first and second reading November 12, 2002)
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MINUTES: Meeting for the Committee "Open Council"
Draft Cemetery Advisory Committee Bylav
By -Law 3040 - To establish the Tillsonburg Airport Advisory Committee (Received first
and second reading November 12, 2002)
91
Draft Airport Advisory Committee Byla%%
Resolutions
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report
on By -Law numbers 2995, 3039 and 3040 as passed in Committee with amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 2995 to license, regulate
and govern Taxicabs & Limousines be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3039 to amend By -Law
2947 to establish the Tillsonburg Cemetery Advisory Board be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3040 to establish the
Tillsonburg Airport Advisory Committee be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
CLOSED MEETING SESSION CONTINUED
> No. 13
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
>
Page 8
MINUTES: Meeting for the Committee "Open Council"
Approval Received: (0 of 1)
Lana Verstraeten/Tillsonburg (Friday December 06,
2002 04:00 PM)
Town of Tllsonburg
Page 9
'cam 04
fOMOUEAS
OUR FILE
The Corporation of the
COUNTY OF OXFORD
OFFICE OF COMMUNITY AND STRATEGIC PLANNING
OP 11-71
APPLICATION FOR OFFICIAL PLAN AMENDMENT
Phone: (519) 539-9800
Fax: (519) 537-3024
TO: The Mayor and Members of REPORT NO.: 2002-237
Tillsonburg Town Council MEETING DATE: November 251h, 2002
759414 Ontario Limited
c/o Ms. Vivian Wong
5400 Yonge Street
Toronto ON
M2 N 5R5
APPLICANT:
Rock Developments Inc.
13275 Tucumseh Rd East
Tecumseh ON
N8N 2T4
SOLICITOR:
Mr. Gary Wellman, Esq.
Kirwin Partners LLP
423 Pelissier Street
Windsor ON
N9A 4L2
LOCATION:
South Part of Lot 7, Concession 10, (Dereham) and Part 1, Plan 41 R-857 Town of
Tillsonburg
east side of Broadway Avenue between North Street and the northerly municipal
boundary between the Town of Tillsonburg and the Township of South-West Oxford,
municipally known as 690 Broadway (Highway #19).
COUNTY OF OXFORD OFFICIAL PLAN:
Existing:
Schedule T-1 Town of Tillsonburg Land 'Highway Service
Use Plan Commercial'
Proposed:
Schedule T-1 Town of Tillsonburg Land 'Highway Service
Use Plan Commercial' with special
policies
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@ county. oxford. on.ca
File No.: OP 11-71
TOWN OF TILLSONBURG ZONING BY-LAw No.1994:
Existing Zoning:
Proposed Zoning:
APPLICATION REVIEW:
(a) Proposal
`Development (D)'
Special "Highway Commercial (C2-25)'
Page 2
Report No. 2002-237
The County of Oxford has received an application for Official Plan Amendment.
The Official Plan Amendment proposes to amend the Highway Service Commercial
designation on the approximately 3.34 ha (8.25 ac) site to specifically restrict the uses
to a 3,716 m2 (40,000 ft2) Sobey's supermarket, a 325.2 m2 (3,500 ft2) restaurant and a
maximum of 371.6 m2 (4,000 ft2) convenience retail space. The site is currently in
agricultural production and contains no buildings or.structures.
It is our understanding the current Official Plan Amendment application has been
submitted to attempt to address the concerns raised by the Tillsonburg BIA during the
review of the associated Zone Change application (ZON 7-288) by limiting the property
to the type and scale of uses currently being proposed for the site.
Plate 1, Location Map, is an aerial photograph which indicates the location of the
subject lands as well as the existing zoning in the immediate vicinity. Lands to the
south and east of the subject property consist of low density residential development
and future development lands, lands to the north consist of future highway commercial
development lands and currently contain a miniature golf course, driving range and
batting cage, with the remainder in agricultural production, while lands across Broadway
Avenue to the west consist of an automobile dealership, vacant highway commercial
lands and residential development.
Plate 2, Applicant's Site Plan, is the site plan submitted with the application
showing the proposed layout for the commercial development. The plan shows the
location of the proposed Sobey's supermarket, eating establishment and associated
parking facilities, as well as a pad for future highway commercial development.
(b) Background
Associated applications for Zoning By -Law amendment (ZON 7-288) and
consent (B-6102) were filed for the subject property with both the Town and County in
early 2002. The purpose of the consent and zone change applications was to create a
3.34 ha (8.25 ac) commercial building lot for the construction of 3,716 m2 (40,000 ft2)
grocery store, a restaurant and a future commercial pad. The consent application was
t
riate i - Location Map
759414 Ontario Limited, Pt. 1, Plan 41R-857 (Tillsonburg)
Application OP 11-71
NOTE: THIS IS NOT A PLAN OF SURVEY
TILLSONSURG MICHIELS
xoox
I ANN RF1 ATFO INFORMATION iY9TFM
OOUNTv OF OXFORD
CREATED ON: 21-NM-206S
Plate 2 - Applicant's Site Plan
un--, 1-1 IT
I
llk�
I
llk�
File No.: OP 11-71 Page 3
Report No. 2002-237
considered by Town Council at their meeting of March 25th, 2002 and they
recommended that the County Land Division Committee defer the application to allow
the applicant to submit a traffic impact study, concept and preliminary servicing plan and
Market Impact study in order to address a number of issues identified during the
planning review. The applicant subsequently submitted the required studies for review
by Town and County staff and Town Council passed a resolution at their July 8th, 2002
meeting recommending that County Land Division Committee approve the consent
application. The County Land Division Committee considered the application at their
meeting of August 1Si, 2002 and approved it subject to a number of conditions, including
appropriate rezoning of the subject property and approval of an appropriate site plan.
The associated zone change application was subsequently approved by Town
Council at their meeting of August 12th, 2002. The approved zoning By -Law
amendment rezoned the property to Special 'Highway Commercial (C2-25)' to allow a
full range of highway commercial uses as well as a retail food store, not exceeding
3,716 m2 (40,000 ft2). The zoning By -Law amendment was subsequently appealed to
the Ontario Municipal Board by the Tillsonburg Business Improvement Association on
the basis that the use does not conform to the County Official Plan.
It is our understanding that the applicant has submitted the current Official Plan
Amendment application to deal with the concerns raised by the Tillsonburg BIA during
the review of the associated Zone Change application (ZON 7-288) by limiting the
property to the uses currently being proposed for the site.
(c) Official Plan
The subject property is located within the 'Highway Commercial' designation on
the Land Use Plan for the Town of Tillsonburg in the County of Oxford Official Plan.
The Official Plan states that the Highway Service Commercial designation
applies to those areas largely developed for commercial uses which primarily cater to
the commercial needs of the travelling public. Types of service commercial uses that
generate significant amounts of traffic and draw customers from a wide area may also
be located within these areas.
Permitted uses in such designations include: hotels, motels, hotel/conference
facility, automotive services, furniture warehouses, farm implement sales, personal and
business services, convenience commercial uses, recreation and entertainment uses,
restaurants and fast food outlets, uses which require large areas for on -site storage of
goods or vehicles and other types of commercial uses that offer service to the travelling
public, business and industry.
Community shopping centres offering a range of goods and services, which cater
to the convenience shopping and service needs of community residents and the
travelling public, are a permitted use in the Highway Service Commercial designation.
File No.: OP 11-71 Page 4
Report No. 2002-237
Community shopping centres will have between 930 and 4,645 m2 (10,000 ft2 to 50,000
ft2) of gross leaseable commercial floor area.
Highway commercial uses will generally have direct access, or access via a
service road or major arterial road, with access points to arterial or collector roads
limited to the minimum necessary for the proper function of the area and sufficient off-
street parking shall be provided.
The Official Plan also states that site plan control may be required in such areas
to address the following design criteria:
• Landscaping will be required along public roads adjacent to the site and vegetative
landscaping shall be incorporated within parking areas;
• Outdoor storage areas are to be fenced or screened from the street and adjacent
residential uses;
• Light spill over onto adjacent residential uses shall be minimized;
• Loading facilities and service areas shall be located to minimize effects on adjacent
residential properties;
• The number of access points is restricted to the minimum required for the site to function
properly. Shared access with adjacent uses is encouraged;
• On site drainage and the needs of persons with disabilities.
The site plan submitted for the site indicates two direct accesses onto an arterial
road, Broadway Avenue (Highway #19) for the proposed commercial development. Any
new development will be required to connect to public water and sewer. With respect to
traffic impacts, the Town's Manager of Engineering, the County and the Ministry of
Transportation have reviewed the submitted Traffic Impact Study and identified a
number of issues which are to be addressed through the conditions of approval and the
site plan process.
Based on the review by Town and County Staff, it is the opinion of our office that
the recommendations of the Planning Report, Market Impact Study & peer review, Final
Servicing Strategy, Traffic Impact Study and subsequent comments, as well as the
issues raised during agency review, will be appropriately addressed through the
conditions of consent, the site specific C2-25 zoning and the site plan process.
As previously indicated, it is the opinion of our Office that the proposed
development is in keeping with the policies of the County Official Plan relating to
development in the highway service commercial designation. It is our understanding,
that although the applicant concurs with this position, they have submitted this Official
Plan Amendment application to limit the full range of permitted uses on the subject
property to the 3,716 m2 (40,000 ft2) supermarket, 325.2 m2 (3,500 ft2) restaurant and a
maximum 371.6 m2 (4,000 ft2) convenience commercial and service space currently
being proposed, in an attempt to satisfy the concerns expressed by the Tillsonburg BIA
with respect to the zone change application. It should be noted that although the floor
area of the proposed future convenience commercial and service space has been
substantially reduced from the 929 m2 (10,000 ft2) proposed in the zone change
File No.: OP 11-71 Page 5
Report No. 2002-237
application, the floor area of the proposed supermarket and restaurant remains
unchanged.
In this case, it is the opinion of our office that the proposed site specific
amendment to limit the range and scale of uses on this site can be considered for the
following reasons:
• a highway service commercial development with a specified list of uses has been
proposed for the site, so the proposed amendment would not unduly limit the appropriate
development of the property;
• a number of concerns about the scale and future expansion of commercial uses on the
site were expressed during the public consultation process which the applicant is
attempting to address; and
• the proposed amendment is in keeping with the recommendations of the Town's peer
review consultant (Robin Dee) with respect to limiting the scale of uses on the property
to what has been proposed.
In summary, based on our review of the application, it is the opinion of our office
that the proposed site specific amendment would be in keeping with the general intent
of the County Official Plan and can be supported. If the application is granted, we
would recommend the amendment incorporate the following wording into Section
8.3.3.2.1. of the County Official plan relating to site specific provisions in the highway
service commercial designation:
"Notwithstanding the uses permitted in 8.3.3.2.1 of the County Official Plan for
the Highway Service Commercial area, a 3.34 ha (8.25 ac) parcel of land
lying at South Part of Lot 7, Concession 10, (Dereham) and Part 1, Plan 41R-
857 in the Town of Tillsonburg, shall be used for no other purpose than a
supermarket, not exceeding 3,716 m2 (40, 000 ft2) of gross floor area,
restaurant and fast food outlets, not exceeding 325.2 m2 (3,500 ft2) of gross
floor area, and other convenience commercial and service space, not
exceeding 371.6 m2 (4,000 ft2) of gross floor area."
The term convenience commercial and service in the Official Plan would include
such uses as food stores, meat markets, delicatessens, fruit and vegetable markets,
financial institutions, video rental outlets, convenience stores, real estate offices, dry
cleaning depots, photo finishing outlets, hairdressers, tailor shops, etc.
(d) Zoning By -Law
The site is currently zoned `Development (D)' in the Town of Tillsonburg Zoning
By -Law No. 1994. A Zoning By -Law Amendment was passed by Town Council at their
meeting of August 12`h, 2002, to rezone the site to Special `Highway Commercial (C2-
25). The C2-25 zone allows for a full range of standard C2 zone uses, as well as a
retail food store, not exceeding 3,716 m2 (40,000 ft2). The proposed development
would comply with all the provisions of the C2-25 zone, however, it should be noted that
File No.: OP 11-71 Page 6
Report No. 2002-237
this zoning will not be in full force and effect until the current appeal to the Ontario
Municipal Board has been resolved.
The current C2-25 zoning approved for the subject property does not currently
restrict the gross floor area for the restaurant and fast food, or convenience commercial
and service space. However, it should be noted that, with the exception of a retail food
store, not exceeding 3,716 m2 (40,000 ft), the only other convenience commercial and
service type uses currently listed in the approved C2-25 zoning for the property are: a
bank, a convenience store, not exceeding 186 m2 (2002.2 ft2) of gross floor area, and a
real estate office. No restriction on gross floor area was incorporated into the current
C2-25 zoning for the property for any uses other than a retail food store, as the size of
these uses is currently unrestricted in the standard C2 zoning which applies to the
majority of other highway commercial properties in Town.
It should be noted that the applicant submitted the current Official Plan
amendment requesting size and use restrictions on the site subsequent to the Town
passing the associated C2-25 zoning. Therefore, if the current Official Plan amendment
is approved, the associated C2-25 zoning on the site would not reflect the proposed
gross floor area restrictions relating to the restaurant and convenience commercial and
service uses. However, the C2-25 zoning does incorporate the proposed 3,716 m2
(40,000 ft2) gross floor area restriction for the supermarket.
(e) Agency Comments
The application for official plan amendment was circulated to a number of public
agencies for comment.
The responding agencies consisting of the Township of South-West Oxford
Council, the Ministry. of Municipal Affairs and Housing, the Long Point Region
Conservation Authority, the Oxford County Board of Health, and the Town's Director of
Corporate Services had no objections or comments with this application.
As well, a number letters of concern were received by our office and these letters
have been attached to this report for Council's information.
(f) Planning Review
The intent of the site specific Official Plan amendment is to amend the Highway
Service Commercial designation to specifically restrict the type and scale of permitted
uses on the subject site to address concerns expressed with respect to the associated
zone change application.
As previously indicated, it is the opinion of our office that the proposed
commercial development is in keeping with existing policies of the County Official Plan.
File No.: OP 11-71 Page 7 '
Report No. 2002-237
The associated applications for consent and zone change, together with required traffic,
planning and market impact studies have been reviewed by Town and County staff and
the various public agencies. It is our opinion that all the issues identified through the
review process will be appropriately addressed through the site specific zoning By -Law
Amendment and accompanying site plan application. The associated consent and
zoning have been approved by County Land Division Committee and Town Council
respectively, however, the zone change application is currently subject to an appeal to
the Ontario Municipal Board.
Our office has reviewed the requested site specific Official Plan amendment to
restrict the type and scale of uses on the property those currently being proposed. It
should be clearly stated that the proposed amendment is not required to allow for the
proposed commercial development of the site, but rather to limit the permitted uses on
the site in order to address concerns expressed by the BIA with respect to the scale and
future expansion of the proposed uses. The proposed amendment would simply limit
the type and scale of uses on the property to the 3,716 m2 (40,000 ft2) supermarket,
325.2 m2 (3,500 ft2) restaurant and 371.6 m2 (4,000 ft2) convenience commercial and
service space being proposed by the current application. However, it should be noted
that the C2-25 zoning approved for site by Town Council only incorporates gross floor
area restrictions for the supermarket and does not currently reflect the proposed gross
floor area restrictions relating to the restaurant or convenience commercial and service
uses.
In summary, it is the opinion of our office that this application would not unduly
constrain development of the site for commercial purposes, may satisfy some of the
concerns expressed by the BIA, and is in keeping with the recommendations of the
market impact study peer review. Therefore, we feel that the application would be in
keeping with the general intent of the Highway Service Commercial policies in the
County Official Plan and can be supported in this case.
RECOMMENDATION:
It is recommended that Tillsonburg Town Council advise Oxford County Council
that they are in favour of an application to amend the Official Plan by Rock
Developments Inc. to redesignate lands located at South Part of Lot 7, Con. 10 and Part
1, Plan 41 R-857 from `Highway Service Commercial' to `Highway Service Commercial'
with special policies to limit the use of the property to a 3,716 m2 (40,000 ft2) Sobey's
supermarket, a 325.2 m2 (3,500 ft2) restaurant and a maximum of 371.6 m2 (4,000 ft2)
convenience retail space.
v
File No.: OP 11-71 Page 8
Report No. 2002-237
For Council's information, the proposed wording for the site specific amendment
would consist of the following:
"Notwithstanding the uses. permitted in 8.3.3.2.1 of the County Official
Plan for the Highway Service Commercial area, a 3.34 ha (8.25 ac) parcel
of land lying at South Part of Lot 7, Concession 10, (Dereham) and Part 1,
Plan 41 R-857 in the Town of Tillsonburg, shall be used for no other
purpose than a supermarket, not exceeding 3,716 m2 (40,000 ft) of gross
floor area, restaurant and fast food outlets, not exceeding 325.2 m2 (3,500
ft2) of gross floor area, and other convenience commercial and service
space, not exceeding 371.6 m2 (4,000 ft2) of gross floor area."
Authored By:
"Paul Michiels"
Paul Michiels
Planner
November 20`h, 2002
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
NOY-05-02 TUE 15:16 B'CARROLL 5196428825 P.01
Tillsonburg BIA
Donna Rosenthal (Board Secretary)
23 Hyman St.,
rilfsouburg On. N4G 2C3
VIA FAX - 537-551
Mr. James Hill
Manager, Conitnunity and Strategic Planning
County of Oxford
P.O. Dox 397, Court House
Woodstock, Ontario
N4S 7Y3
M,ar sir:
Re: Official Plan Amendment Application
Rock Developments Inc.
Part Lot 7, Concession 10 (Dereham)
690 Br'oadwaY. Tillsonburt
Nov. S, 2002 COUNTY OF OXFORD
"I'Pr iTEGIC
.,
nr-
N O V- 6 2002 = I
.P_.n .
0tiiL,:
I ally writing to you on behalf of the Board of Management of the Tillsonburg BIA in connection with the
captioned matter.
The BIA is greatly concerned about the Official Plan Amendment requested by Rock Developments for the
folloN%ing reasons:
The land use policies for the Town of Tillsonburg affirm the:
"commercial core of the Central Area as the highest order retail shopping district capable of
meeting the day to day and specialty needs of the residents of the Town of Tillsonburg and
surrounding areas"
The Plan also limits "the type, size and scale of retail uses which are permitted outside the Commercial
Core District through the Zoning By-law".
l . The Plan says that:
"shopping centre facilities, other than those permitted by Section 8.3.3.2.I ., offering a range of
commercial uses which moot specialized service and comparison shopping needs will only be
permitted in the Central Area. Such shopping areas may have trade arras which extend
throughout large areas of the County and beyond County boundaries"_
l . While there is an exemption for Service Commercial arras, it is specifically provided by Section 8.3.3.2.
that Service Commercial areas:
"while providing for a limited amount of retail use, are not intended to accommodate retail
activities that are typically characteristic of Central Area location and will not directly compete
with this area".
The purpose of the Highway Service Commercial designation is to "primarily cater to the commercial
NOV-05-02 TUE 15:17 B CARROLL 5198428825 P.02
needs of the travelling public".
While there is mention in Section 8.3.3.2.1. of shopping centres, this is not in the DIA's view an invitation
for large retail uses to be established under the guise of "convenience".
As the County is no doubt aware, there have been two grocery stores in the Central Area. 011e of these is
now dark, the tenant having relocated to a neighbouring facility in an abutting municipal jurisdiction.
There can be no doubt, however, that a nc%v supcnnarket facility on Broadway ,%ill "compete" with uses
that have bectl typically located in the Central Area and there is also no doubt that this "competition" will
have a deleterious impact on activity on the Central Area. We believe this impact is quite evident for two
rcasotls:
The market studies that have been presented by the applicant clearly indicate that the proposed
supermarket on Broadway will make it impossible for the supermarket in the Town Centre to re-
open. The Peer Review study prepared by Mr. Robin Dee says:
"the Valu-Mart supermarket in the Town Centre, one of the banners operated by the
Loblaw-s Group, closed in June, 2001. if we assume that it will not be replaced by
another supermarket, then the additional new supermarket space entering the market by
2003 will be limited to the proposal at the subject Rock Developments' site, ie. 40,000
square feet. This exceeds the warranted additional supermarket space of 37,400 square
feet estimated in 2003 which is calculated protecting base year supermarket sales at their
2001 level. Since more space is proposed than the atrlount u-arrantod, the initial
conclusion is that there will likely be an impact on base year sales. Will the impact be
significant and pose a threat to the continued operation of the existing facilities in
Tillsonburg? Our estimate is that the impact is expected to be under -3.5% and .rill have
been dissipated within two years...,
In other vtbrds, there will be an impact on the one supermarket that remains in downtown
Tillsonburg and it is notable that the proposed new supermarket facility at 40.0oo square feet
would be approximately 150% as large as the downtown facility.
ii) There is a second scenario mentioned in Mr. Dee's Peer Review. I le says.
"assuming a replacement of the vacated Valu-Mart space in the Town Centre with
another supermarket operation, the additional new supermarket space entering the market
by 2003 together with the Rock Developments' proposal, will be some 74,400 square
feet, virtually double the estimated warranted additional supermarket space. Under this
scenario, if one is to assume that the new space will achieve in excess of $400 per square
foot, theft it will be at the expense of the base year sales level with the impact likely ill
excess of -35%. The reality is that one of the most experienced supermarket banners
could not justify continuing to operate in the Town Centre. Given this evidence, I
believe, it is extremely unlikely that another supermarket operator will take up the
challenge where a well-known banner has so recently seen fit to cease operation. It is
important to note that without replacement of the Valu Man in the Town Centre, the
plaruled function of the downtown core is not at risk with the A&P store continuing to
provide supermarket service across the street from the Town Centre".
The 131A takes strong exception to the contention that the planned function of the Central Area is not at risk
and that is the reason for the zoning appeal. We feel it is essential that major retail activity continue to
occur in the Central Area. If large retail uses of this nature are allowed to locate in the highway Scrvice
Commercial designation, they will effectively cut off business to the Central Area and greatly reduce the
magnitude of retail and commercial activity taking place in the Central Area.
The purpose of the Highway Commercial designation is not to undermine or compete with uses in the
doivulown area but rather- to compliment these uses. It is quite reasonable for furniture stores, building
supply cettltes and similar uses to locate in the Service Cou=crciat areas. High way Commercial lands
NOV-05-02 TUE 15:18 2 CARROLL 5198428825 P.Os
11
should be used for uses that cater to the convenience needs of the community and by this we mean
convenience stores in the range of 5,000 square feet The idea that a 40,000 or 50,000 square foot
supermarket can constitute a convenience use makes a mockery of the protections provided to the Central
Area by the Official Plan and is a matter of deep concern.
The eery hierarchy of the Official Plan upon which investment docisions have been made in the Town of
Tillsonburg is threatened by the proposed Official Plan amendment and the Zoning By-law that has boon
appealed.
We ask the Town and County Councils to take these concerns into account in making a determination
regarding the appropriateness of the requested amendment. The supermarket proposed at 40,000 square feet has
already indicated that it wishes to expand to 50,000 square feet and that there is room on the site to accommodate
this. if all 50,000 square feet ofavailable retail space is taken upby the supermarket, the convenience and other
needs of residents cannot be met within the existing designation. It seems likely that in this event, there will be
pressure on the Councils to expand the amount of land available for retail purposes in the north end. This also
would be very much to the detriment of the planned function of the Town Centre.
fetter. Please Rote our contents regarding the proposed Ofllcial Plan amendment and confirm your receipt of this
Yours very truly,
?kAc;:. -
�t5ncia Hynes
Chair Tillsonburg B.1. A.
BC:
11 / 06/ 2002 13: 37 5198424261 SZOREWI PAGE 01
County Planning Department,
County of Oxford,
P. O. Box 397,
WOODSTOC& Ontario.
N4S 7Y3
1•
Att'm- James Hill
Dear Sir:
Cc4!`dTv. OF OXFORD
i'
7l::...._
NOV ! 2002
Lt •�.. 1//
November S, 2002.
GG:.' ..r...._�
C *;'r-
Post Ir Fax Note 7671
Date Z pwo2
TO -am
co.
FAX s S - -."z
F=.
Re: Official Plan Amendment Application
Rock Developments Inc.
Part Lot 7. Concession 10, Dereham
Gyulveszi Properties Inc. (G.P.I.) has serious concerns about the
Official Plan Amendment requested. G.P.I. have made substantial and
serious investments in the Commercial Core of the central area, which would
be undermined by this Amendment.
There have traditionally been three grocery stores located within the
Commercial Core area of the Town of Tillsonburg. Those grocery stores were
the A & P, Loblaws and I.G.A,. As the County is aware, there is presently one
grocery store, the A & P, in the central area. The second store is now vacant.
The third, Ublaws) is now in the Norfolk Mall.
The Official Plan Amendment applied for will permanently relocate the
second grocery store to the northern fringe of the Town. The Market Studies
prepared by the Applicant quite clearly indicate that if the Sobeys Grocery
Store is allowed to proceed at the north end of Town, there will not be
another store operating in the Towm center. The Downtown Core area will be
negatively affected if major retail activity, such as a grocery store is allowed
to locate at the fringe in a Highway Service Commercial area. There are four
anchor tenants located in the Downtown at present: Zellers, A & P,
Canadian Tire and the vacant grocery store. Adjacent to the proposed North
Broadway location of Sobeys is land that would clearly be suitable for the
11/06/2002 13:37 5198424261 SZOREWI
PAGE 02
relocation of Zellers or Canadian Tire. Once the Official Plan Amendment is
allowed transfering a Downtown Core business eucht as the Supermarket,
how could the County possibly refuse a similar Application by Canadian Fire
too.
The land use policies for Tillsonburg designate the Downtown
Commercial Core as the highest order retail shopping district. The Service
Commercial area such as that at the north end of Broadway is to cater to the
commercial reeds of the traveling public and is not to compete with
• Downtown. I have heard comments from Downtown Business owners
suggesting that they would prefer to locate out of the Central Core as
property taxes are cheaper, development costs are cheaper and land is
cheaper. Why should they not be allowed to leave the Central Core along
with the grocery store?
There are presently eighteen vacant stores on Broadway with a vacant
34,000 foot grocery store in the Town Centre Mall. The County is aware of
the south end of Broadway, which has been vacant for twenty years. Given
those circumstances and given the weakening of the Official Plan, which
would allow the escape of other anchors out of the Core, it seems that the
Official Plan Amendment requested, if approved, will be the final nail in the
coffin of another Downtown.
Yours very truly,
GYU] TIES INC.
Per•
MGS/dw Mic
Please confirm your receipt of this letter and copy us with all future
correspondence relating to this Amendment.
. C
County Planning Department,
County of oxford.
P.O. Box 397,
Woodstock, Ontario.
N4S 7Y3_
Attention: James Hill.
Dear Sir:
M.I.T. Group Inc.
155 Broadway,
Tillsonburg, Ontario.
N4G 3P7.
NOV - 8 2002
r�
U L
FiLr ,
Re: Official Plan Amendment Application•#--:='.__.-._. __,_.....
Rock Developments; Inc.
Part Lot 7v Concession 10, Dereham.'
M.Y.T. Group Inc. is the owner of a Downtown Core property,
located at the corner of Broadway and Ridout Street. This
property has been occupied over the years by Department Stores,
Financial Institutions and Office Commercial Tenants. This
building situate at the prime Downtown Corner in the Town of
Tillsonburg is 90% vacant and has been so for almost two years.
The vacancy is due to two factors. First a grocery store left
the Town Centre Mall resulting in a reduction of traffic downtown.
Secondly, the property taxes are unaffordable by most tenants.
There are a number of vacancies in the Downtown Core,
including a vacant Supermarket and the south end that has been
barren for twenty five years. It seems to me ludicrous that
Planning Departments could consider an Official Plan amendment
that would allow the relocation of a prime Downtown anchor tenant
to the fringe, leading to further devastation Downtown. Perhaps
the Planners could learn from examples such as Woodstock, St.
Thomas and Brantford and try not to repeat the mistakes of the
past.
TO 39Vd
Yours very truly,
M.I.T. GROUP INC.
Per:
GEORGE GILVESY, JR.
I lW3?iOZS
T9zVzV86T9 tiS:tiT ZOOZ/LO/TT
1�0i►'-06-ZODZ 16:43 FROM-MLDWEELL BANKER: PARET REALTY 519-696-ST96 T-T85 P.001/OQZ F-462
-T#b0i bx*U; Ontario bWQ 3C7 .. _ .. ' • • ' - _ _ - r - ' , _ -
'_ 'Tel: - (6191 842:84il '• ... � : _ - _ - : ; - _ - _ - - - : -
- , _ - :Fax: -_ . =51g'_ $"' 3$ r • • - ' -ro
.- ;1 _ .
= . • . - _ ` -. •.. • - • - .:. = -.- S Nov - 7S 2002 '.
.To. - - : - - Mr. J'aumes Hill . :: • • ' • _ - ' - - - .
_ : ' _ • _ ' - .� = Manager, Covidunity add'Strateoc Plaannnng F. . _ .: • - . .
- ' _ ' • ; - ' : • . County of OoW - - _ _ _ , ' _ :' _ • _ C _ . • -
' � .. • • • ... " � � .' ' 519-537-3024- - ... w " .. • '. - . - ' : . � �'; � .. .: __- _.__. _--
Date: • ' Woveaibe.r 6, 2002= - • • , - ; ' ' . _ - - . -
From:: ': •J ' : • Jobn G. Cslves r, P.EYig-; Grentrac Sezvices • ._ ' - _ . .
. ' - =r - : - w . . ' = • ' _ +Official P]8n ;Atneridtn+�nt Application, • " : ' .: � r :• . ' . • - - • _
_ ' = • " _ ' ' _ • . • ' : Rock D,710prnents Inc• : . ' -' - - • • ' . • • • - -_ ' - - • .
_ . •.._ : . • pages II]CL Cover:_' !' - - : _ _ _ _ _ • _ . _ _ _ - . -
- • : : Dean Mr.Flli
-, _ - .- -• _ .- '• _ _ -• - - ' .• - - . _ - -
' r ' ' to expreour concern about the :Ofcial Plan Amiud=nt requested by Rock'
'. - ' • . - - We acre wrrtmg . • - . • -
• • : = - Developme�s Inc. for several reasons iacluding:.. . _ -_ : _ • . • - .
- : r •- • - r - should be located in the comaarcial coie of the' ' -
. I) We are of the •opinion tbat a grocery store _
Central Arai so as fa support a strong, vital end beaMy downtown. The downtown - • _ - .
• downtown and its future-' Allowing a grey
. _ : ead_propeittj► ov�er_s�ave:made•iavesriuents ur t]�e. reduce
area outside of the core, (i) .may �8�re}y ivokpact the core, {n� r uce
- ' • ' • stare:to-iocate m as We - .
• • • . - ' _tlposslity oaoCtractng a second grocery store'to the core,:and-(m� draw traffic away firom
.
• cross Aection of
-.• . Wor ' Gro sentin� awzde
- - Ckstmg stores in thc_core:.'The Commercial long up, repi'e .
• ' . _ _ '. " � ry interests wing• town p— io& , Staff - county p economic dev • pme� _ -
. � �• • - :officer, real estate broker, and :agreed that ``thy Ce�tra� _ CCU zone � - • .
Mended to be the st-ordei retail shopping dis•rrict, capable of ng Y- - Y' � =_ .
••. ' of xhe resideats'of the Towriof �'iiisonb�rg and -surrounding areae. We coacttr v&h the .. _
• _ .. • . ConipaemW Working Groups reco ' n theta grocery store" should be•located in the
Ce�trtral Comal Zone (see Town of Ti7lsbnbvrg Draft Zoning By-;aw ,_December 1997).: - - -
NOV-06-2002 16:43 FRORDLDWELL BANiiER: PARET.REALTY 618-688-8786 T-795 P.02/QOt F-46t
a ,
-2—
2) Allowing a grocery store to locate outside of the core may "open the glee and potentiaW lay
The ground work for other com =vial interests like Canadian Tire and Zellers to also Lo
atc
outside the downtown core. We are an fs U-W with the devastated downtown cores ofsu.. ch100
communac a as Bren*rd, St. Thomas, Sarnia, etc. London bag =00ntly 9Cnt to excess of $
*, Mon to try to revitalize its core, including the garden market, Waxy, and sports centre
profectS. Comumflities the.size of Tillwnburg do -not have the ability to fund such huge
expenditures to revitalize their coins.
3) TMsonburg bas a vacant grocery store is the downtown core, and an under-Wilized Parcel in its
south end that may also be suitable for a 40,000sf grocery store. ACCO1ding to the National Maas
Sued Centre, `Downtown is a -symbol of eomnaU*Y economic health, local qualy of "k prlde�
and community history. 'These are all factors in industrial, commercial, and professional
r , in adder, a "vital downtown roams and createsidt)4 whi&alsomeans a stronger
tax bow." We must first revitalize our core area and promote redevelopment of Our dowMIown
under-utilized areas before such uses (late a grocery store) are allowed to locate outside the core.
This policy is Consasteirt with previous OMB rulings pertakdn.9 to the interests of ft Town of
TMwnburg, and the much publicised provincial "Smad Growth" and `Brownfields"mrtiatives.
4) The proposed of6cial plan mmendnumt is site spedne and accordingly, may pure] &c other
• prepmV owners of bighway conniercial properties in the town of Tillsonburg.
.. Please note our concerns regarding the proposed Official Plan arneadment and confirm, your
receipt of this letter. Sbould you have any questions, please do not hesitate to contract us.
TrWY2
Grilvesy Enterprises -. .
B
Y'CS
John . esy, P.EW . .
File: A-45/02
Date: November 27, 2002
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment
under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will
hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard
in favour of and/or against the application. The public hearing is to be held:
Date: Monday, December 9, 2002
Time: 7:00 pm
Location: Town Council Chambers
Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor
OWNERS/APPLICANTS:
Mr. Robert Eden
9 Dereham Drive
Tillsonburg ON N4G 5L8
LOCATION:
AGENT:
Mr. O. Mandryk
Mandryk, Stewart & Morgan
65 Bidwell Street
Tillsonburg ON N4G 3T8
Lot 1, Plan 41 M-87, municipally known as 9 Dereham Drive, Tillsonburg.
PURPOSE OF APPLICATION:
The applicants are applying for relief from permitted rear yard encroachment requirements of the R1-9 zone to
recognize an existing covered deck to the rear of a single family dwelling. The Applicant has requested the following
minor variance from the provisions of the `Special Residential First Density (R1-9)' zone:
"Permission for relief %rom Section 5.25.3.2. Open, Unenclosed Porch, Balcony. Deck and Step
Encroachments into Required Yards. to increase the permitted projection into the required rear yard
from the maximum of 1.5 m (5 ft) to 2.15 in (7.05 f) to recognize an existing covered deck located to the
rear of a single family dwelling.
You are invited to present your comments regarding the application either in person at the public hearing or in writing
to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the
Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings.
If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of
Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date
of the Committee's decision.
Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the
application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels,
Planner at 842-9200 extension 236.
Yours ery truly
r
David C. Morns, AMCT
Secretary -Treasurer
Tillsonburg Committee of Adjustment
Tillsonburg Corporate Office
200 Broadway, 2"d Floor
Tillsonburg ON N4G 5A7
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Robert Eden, Dereham Drive
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?he 'Corporation of the
COUNTY OF OXFORD Phone: (519) 539-9800
DEPARTMENT OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513
4 ;~� P.O. Box 397, Woodstock ON, N4S 7Y3
OUR FILE: A-45/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: Paul Michiels, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-45/02
Date: December 91", 2002
BACKGROUND
Applicants:
Robert Eden
Agent:
Mandryk Stewart and Morgan
Location:
9 Dereham Drive
Official Plan:
Low Density Residential
Zoning By-law:
Special Residential First Density (R1-9)
Adjacent Uses:
Residential in all directions
Proposal: The applicant is proposing to recognize the location of a
covered deck to the rear of a single detached dwelling.
Requested Relief: Relief from Section 5.25.3.2, Open, Unenclosed Porch, Balcony. Deck
and Step Encroachments into Required Rear Yard, to increase the
permitted encroachment into the rear yard from 1.5 m (4.92 ft) to 2.15 m
(7.05 ft) to recognize the location of an existing covered deck.
COMMENTS
Intent and Purpose In Compliance
of Official Plan:
Intent and Purpose The purpose of the rear yard provision in a Residential zone is to provide
of Zoning By -Law: adequate area for maintenance and drainage, separation between
buildings on adjacent properties for privacy, and to provide open space
and amenity area. Covered porches, decks and balconies are permitted
to encroach slightly into the rear yard, due to the fact that they typically
impact only a portion of the rear yard area.
It should be noted that a larger rear yard encroachment is permitted for
uncovered porches, decks and balconies to recognize that such features
do not have the same massing effect as covered or enclosed structures
and, therefore, may project further into the required rear yard.
Extent of Variance: The variance is minor.
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@counfy.oxford. on.ca
December 4, 2002
Page 2
Desirable Use or Plate 1, Location Map, is an aerial photograph of the subject property
Development/Use: showing the location of the property in relation to the abutting properties,
existing zoning, and the location of buildings and structures.
Plate 2, Applicant's Sketch, is a survey sketch showing the dimensions of
the subject property and location and dimensions of the existing dwelling
and covered deck.
The application indicates that the subject property is approximately 542
m2 (5,682.7 ft2) and contains a 194.6 m2 (2,094 ft2) single detached
dwelling and covered deck constructed in 1997. It should be noted that
the covered deck would comply with the rear yard setback requirements
for an uncovered deck if the covering were removed.
The existing covered deck located to the rear of the dwelling reflects a
building form that is characteristic throughout Tillsonburg and only
impacts a small portion of the required rear yard. In this case, the R1-9
zoning on the property serves as a transitional zoning between the R1
zoned lots to the west and the smaller R2-3 zoned lots in Hickory Hills to
the east. Since the R2-3 zoned properties already allow a rear yard
setback of 4.12 m (13.5 ft) for a covered deck and the existing deck is
located toward the middle of the rear yard, the requested variance should
not have a significant impact on privacy. As well, the maximum lot
coverage for the property has not been exceeded in this case, so there
should still be sufficient room for drainage and amenity area. It is,
therefore, the opinion of this office that the proposed variance for rear
yard encroachment is appropriate in this case and can be supported.
Recommendation: That the Tillsonburg Committee of Adjustment approve application
A-45/02 for 9 Dereham Drive subject to the following conditions:
1) If required, a building permit for the covered deck shall be obtained
within one year of the date of the Committee's decision.
Authored By: Approved By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
December Td, 2002
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
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Plate 1 - Location Map
Robert Eden, 9 Dereham Drive (Tillsonburg)
Application A-45/02
NOTE: THIS IS NOT A PLAN OF SURVEY
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File: A-47/02
Date: November 27, 2002
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment
under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will
hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard
in favour of and/or against the application. The public hearing.is to be held:
Date: Monday, December 9, 2002
Time: 7:00 pm
Location: Town Council Chambers
Tillsonburg Corporate Offices, Town Centre Mall, 2"d Floor
OWNERS/APPLICANTS: AGENT:
Mr. David Leigh
Linkoln Group Inc.
71 Montclair Drive
Woodstock ON N4V 105
LOCATION:
Part Lot 23, Plan 41 M-133, municipally known as 62 Barker Street, in the Town of Tillsonburg, County of Oxford.
PURPOSE OF APPLICATION:
The applicants are applying for relief from rear yard requirements of the R2-8 zone to recognize the location of a
recently constructed single family dwelling. The Applicant has requested the following minor variance from the
'Residential Second Density (R2-8)' zone:
1. "Permission for relief from Section 7.2.1.1.7., 'Rear Yard to reduce rear yard from the required
depth of 10.5 m (34.4 ft.) to 10.45 m (34.28 ft) to recognize the location of a recently constructed
single detached dwelling. "
You are invited to present your comments regarding the application either in person at the public hearing or in writing
to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the
Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings.
If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of
Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date
of the Committee's decision.
Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the
application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels,
Planner at 842-9200 extension 236.
Davi . Morris, AMCT
Secretary -Treasurer
Tillsonburg Committee of Adjustment
Tillsonburg Corporate Office
200 Broadway, 2"d Floor
Tillsonburg ON N4G 5A7
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The Corporation of the
COUNTY OF OXFORD Phone: (519) 539-9800
OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: 519 537-5513
P.O. Box 397, Woodstock ON, N4S 7Y3 ( )
OUR FILE: A-47/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: Paul Michiels, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-47102
Date: December 91h, 2002
BACKGROUND
Applicant:
Lincoln Group Inc.
Location:
62 Barker Street
Official Plan:
Low Density Residential
Zoning By-law:
Special Residential Second Density (R2-8)
Adjacent Uses:
Residential (north, south and west), Town boundary and cropped
agricultural lands (east)
Proposal: The applicant is proposing to recognize the location of a single detached
dwelling recently constructed on the property.
Requested Relief: Relief from section 7.2.1.1.7, Rear Yard, to reduce the rear yard from the
required 10.5 m (34.4 ft.) to 10.45 m (34.28 ft.) to recognize the location
of a recently constructed single detached dwelling.
COMMENTS
Background: A previous application for minor variance (A-33102) was approved for the
subject property by the Town's Committee of Adjustment at their meeting
of October 151h, 2002. The purpose of the application was to reduce the
front yard from the required depth of 7.5m (24.6 ft.) to 7.1 m (23.3 ft.) to
allow for the construction of a single family dwelling on a corner lot. The
existing single detached dwelling complies with the approved front yard
variance.
Intent and Purpose In Compliance
of Official Plan:
Intent and Purpose The purpose of the rear yard provision in a Residential Zone is
of Zoning By -Law: to provide adequate area for maintenance and drainage, separation
between buildings on adjacent properties for privacy, and to provide open
space and amenity area.
The application indicates that the subject property is approximately 410.2
m2 (4,415.5 ft2) in area and contains an approximately 133.9 m2 (1,441.3
ft), one storey bungalow constructed within the last few months. The
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca
December 4, 2002 Page 2
applicant has indicated that the concrete formers made an error in
constructing the rear wall by compensating for a 9" wall instead of a 7"
wall resulting in the need for a 5 cm (1.2 in) variance at the southeast
corner of the dwelling and a 5 cm (2 in) at the northeast corner.
In this case, the subject property backs onto the Town boundary and
cropped agricultural lands to the east, which are unlikely to be developed
for residential uses in the near future, so privacy should not be an issue.
As well, the applicants will still have adequate landscaped open space for
maintenance, drainage and amenity area, as the maximum lot coverage
for the R2-8 zone will not be exceeded.
It should be noted that it is the builder's responsibility to ensure that any
dwelling being constructed will comply with all the Zoning By -Law
requirements once completed. In this regard, proposed building designs
should allow for a reasonable margin of error, rather than being
constructed to the maximum building envelope, in order that such minor
errors during construction do not result in non-compliance with Zoning By -
Law provisions.
Extent of Variance: The variance is minor
Desirable Use or The single storey bungalow recently constructed on the subject property
Development/Use: is similar in character to the other residential dwellings in the area and the
small reduction in rear yard should not have any impact on drainage,
outdoor amenity area or privacy. It is therefore the opinion of this office
that the proposed variance to recognize the recently constructed single
detached dwelling is appropriate in this case and can be supported.
Recommendation:
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
December 3rd, 2002
That the Tillsonburg Committee of Adjustment approve application
A-47/02 for 62 Barker Street, subject to the following conditions:
1) If required, a revised OLS survey of the subject property shall be
submitted to the satisfaction of the Town's Chief Building Official.
2) A building permit for the dwelling shall be obtained within one year of
the date of the Committee's decision.
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
1 —
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Municipal Limits
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Linkoln Group Inc., 62 Barker Street (Tillsonburg)
Application A-47/02
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OUR FILE
The Corporation of the
COUNTY OF OXFORD
OFFICE OF COMMUNITY AND STRATEGIC PLANNING
P.O. Box 397, Woodstock ON, N4S 7Y3
ZON 7-295
APPLICATION FOR ZONE CHANGE
TO: The Mayor and Members of
Tillsonburg Town Council
OWNERS:
Mike & Brenda Vanwynsberghe
16 Andover Street
Tillsonburg ON
N4G 4J5
Phone: (519) 539-9800
Fax: (519) 537-3024
REPORT NO.: 2002-258
MEETING DATE: December 9th, 2002
LOCATION:
Town of Tillsonburg, Part of Lots 1606, Plan 500 and Part 1, 41R-1737.
located on the southwest corner of Young Street and Highway #3, municipally known as
93 Young Street.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule T-1 Town of Tillsonburg Land `Open Space'
Use Plan
TOWN OF TILLSONBURG ZONING BY-LAw No.1994:
Existing Zoning: 'Open Space (0)' and 'General Industrial (M2)'
Requested Zoning, Special 'Residential Type 1 (R1-Special)'
APPLICATION REVIEW:
(a) Proposal
An application has been submitted to the Town of Tillsonburg for an amendment
to Zoning By -Law No. 1994 to rezone the subject property from 'Open Space (0)' and
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on.ca
e 2
File No.: ZON 7-295 Page
Report No. 2002-258
'General Industrial (M2)' to Special 'Residential First Density (R1-Special)' to allow for
the construction of a single detached dwelling on the subject property. The subject
property is approximately 4.46 ha (11 ac) in area and contains no buildings or
structures. The applicant is proposing to construct the dwelling on the southerly portion
of the approximately 0.91 ha (2.24 ac) of table land located in the M2 zoned area along
Young Street, with the remaining 3.55 (11.64 ac) M2 and O zoned lowland area of the
property to remain as vegetated open space.
As background, the applicant has indicated that the current property was
purchased with the understanding that an industrial building and a single detached
dwelling could be constructed on the property. It was subsequently discovered that the
property that was shown to the applicant at the time of sale included the subject
property as well as portions of the adjoining property which were not actually included in
the property for sale. The applicant has since determined that the property actually
purchased does not contain sufficient level ground to allow for the construction an
industrial building and single detached dwelling. The current application has been
submitted to try to mitigate this real estate error by allowing for the construction of a
dwelling on the property. Due to the site constraints, the applicant has had to abandon
plans to construct an industrial building on the subject property.
Plate 1, Location Map, is an aerial photograph which indicates the location of the
subject lands as well as the existing zoning in the immediate vicinity. The subject lands
consist of table land located along Young Street with the remainder vegetated lowland
area. Lands immediately to the north, across Highway #3, consist of valleylands and
low density residential. Lands to the south and west consist of the Trillium Railway,
open space and future development lands, while lands to the east consist of Industrial
and highway commercial lands.
Plate 2, Applicant's Survey Sketch, indicates the dimensions of the subject
property, the location of the table land, slope and lowland areas and the proposed
single detached dwelling.
(b) Official Plan
The subject property is located within the 'Open Space' designation on the Land
use Plan for the Town of Tillsonburg in the County Official Plan.
The Open Space designation applies to a number of areas including Flood Plain
Areas, Conservation Authority Lands, Public Agreement Forests, Areas of Natural and
Scientic Interest for the Earth Sciences and public and private parks and recreation
areas. Uses which may be permitted within the Open Space Designation include active
and passive recreation e.g. hiking/cycling trails, parks, conservation areas, sportsfields,
golf courses, swimming areas, arenas etc., enjoyment of the environment in its natural
state, preservation of natural features and the enhancement of the urban environment
through the introduction of greenspace areas and corridors into the built environment.
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4Plate 1 -Location Map
Mike & Brenda Vanwynsberge, 93 Young Street (Tilisonburg)
Application ZON 7-295
NOTE: THIS IS NOT A PLAN OF SURVEY
TILLSONSURG • MICHIELS
LEGEND
Zoning Line
Municipal Limits
Subject Property
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File No.: ZON 7-295
Page 3
Report No. 2002-258
The plan states that County and Area Councils shall consider the following
criteria in reviewing proposals for development with the Open Space Area:
• New development in accordance with the permitted uses will only be permitted
where appropriate measures can be taken to mitigate and compensate for
environmental impacts and to ensure hazards from development are mitigated;
• permitted structures shall be those which are accessory or ancillary to the open
space use, such as accessory residences, gold pro -shop, swimming pool, club
house, refreshment stands etc. which are integral to the recreational use of the
land;
• the area covered by structures shall be minimize and parking areas shall not be
paved. Such facilities shall be set back from the edge of streams and located
away from site of significant natural vegetation;
• retention of areas of existing native vegetation shall be maximized and grading
and drainage plans shall maintain existing surface water flow to those areas;
• buffers comprised of native vegetation shall be shall be required between natural
features, such as streams and areas of significant natural vegetation, and
recreational areas and facilities;
• on -site drainage and stormwater management facilities shall be designed to
minimize contamination of receiving waters, while maximizing groundwater
recharge;
• private or communal sewage disposal systems shall be established in
accordance with Provincial and County Criteria;
In this case, the open space designation on the property reflects the fact that the
majority of the subject property is either low lying or subject to slope constraints. Our
review of the application has not identified any significant environmental features on the
property and the Long Point Region Conservation Authority has reviewed the
application and indicated that they have no concerns with the proposal.
The proposed single detached dwelling would not be accessory to any open
space or recreational use on the property and, therefore, would not be a permitted use
in the open space designation. However, it should be noted that existing M2 zoning on
the easterly third of the property currently permits a range of industrial uses which would
not conform the Open Space designation. The Official Plan contains policies which
allow for Area Council to consider a minor change in use to a more compatible use
provided that existing municipal services will be adequate, the proposed change in use
will not interfere with desirable development in adjacent areas which is in conformity
with the plan and zoning By -Law and would include measures to protect adjacent uses
and improve compatibility with the surrounding area. In this case, rezoning of the
property to permit the construction of one single detached dwelling while eliminating the
range of industrial uses permitted on the property would be more in keeping with the
policies of the Open Space designation. However, it should be noted that before any
residential development of the property is considered for approval, Council should be
satisfied that such development will be compatible with adjacent industrial uses and that
appropriate municipal services will be available.
File No.: ZON 7-295 Page 4
Report No. 2002-258
With respect to servicing, the County Official Plan states that all new
development in the Town shall be fully serviced and developed on centralized water
supply and wastewater treatment systems. In this regard, the County's Manager of
Water/Wastewater services has indicated that they are generally opposed to the
application based on development on a private sewage system within Town limits.
Therefore, the applicant's will be required to demonstrate that full municipal services will
be available for the application to be considered for approval.
The Official Plan states that, where topographical limitations area identified,
County or Area Councils may require information with respect to the specific location of
the building hazard and the degree of hazard to the proposed development and the
proposed method by which any identified impacts may be overcome or mitigated in a
manner consistent with acceptable resource practices and engineering techniques. In
this case, the applicant's site plan and our recent site inspection indicate that that the
property slopes down significantly towards the west, approximately 40 m (131.2 ft) back
from Young Street. In this regard, the Town's Manager of Engineering has requested
that a slope stability/erosion review for this development be carried out subject to the
approval of the Long Point Region Conservation Authority and the Town of Tillsonburg.
The Official Plan also contains policies which pertain to potential noise, vibration
and emissions issues with respect to new residential development in proximity to
industrial uses, major roads, railways and airports. The plan states that County and
Area Council's may require an assessment of potential noise, vibration and emissions
impacts on new residential development in the following circumstances:
• within 100 m (328 ft) of a freeway or 50 rn (164 ft) of a Provincial Road right-of-
way;
• within 100 m (328 ft) of a principal main line and 50 m (164 ft) of a secondary
main railway line;
• immediately abutting an arterial road with high traffic volume;
• within 300 m (984 ft) of an existing or proposed heavy industry;
• within 100 m (328 ft) of the intersection of two arterial roads, or an arterial and
collector road with high traffic volumes.
In this case, the subject property is within 50 m (164 ft) of a secondary main
railway line (Trillium Railway) and a Provincial Road right-of-way (Highway #3) and
within 300 m (984 ft) of existing industrial lands. It would appear that there is sufficient
room on the property to locate a dwelling more than 50 m (164 ft) from both the
Highway #3 and the railway. However, Trillium Railway has indicated that they object to
the application due to compatibility problems with residential development in proximity
to their rail line (see attached). As well, it appears that the proposed dwelling location
would be within 50 m (164 ft) of designated and zoned industrial land. it should be
noted that although the current M2 zoning on these properties would permit a number of
heavy industrial uses, no such uses are currently existing or proposed within 300 m
(984 ft) of the proposed building location.
File No.: ZON 7-295 Page 5
Report No. 2002-258
In summary, it is the opinion of our office that the proposal to rezone the
property for the construction of one single detached dwelling could be considered due to
the fact that industrial uses are already permitted. However, there are still a number of
outstanding issues relating to servicing, noise, vibration and emissions, slope stability
and compatibility with adjacent uses that need to be addressed prior to further
consideration of this application.
(d) Zoning By -Law
The easterly half of the subject property is currently zoned 'General Industrial
(M2)' with the remaining area zoned 'Open Space (0)', in the Town of Tillsonburg
Zoning By -Law #1994. The M2 zoning allows for a full range of industrial uses including
a truck transport terminal, a fuel storage supply yard, a grain elevator, a planning mill
etc., while the O zone permits such uses as a golf course, private park, conservation
area etc., as well as a single detached dwelling if occupied by a person employed on
the lot on which such dwelling is located.
The applicant is proposing to rezone the entire property to a Special 'Residential
First Density (R1-Special) zone to allow for the construction of single detached dwelling.
However, if the application is considered for approval, it is the opinion of our office that a
Special 'Open Space (O-Special)' zoning would be more appropriate, as it would be
more in keeping with the policies of the Open Space designation in the Official Plan. An
O-Special zone could allow the full range of open space uses, as well as a single
detached dwelling, and incorporate any special provisions which might be identified by
the slope stability or noise, vibration, emissions studies. The property would comply
with the provisions of the O zone pertaining to lot depth, lot frontage and lot area,
however, more detailed information will be required to determine if the location of the
proposed dwelling would comply with all required setbacks.
(e) Agency Comments
The applications for official plan amendment and zone change were circulated to
a number of public agencies for comment.
The Town's Manager of Engineering submitted the following comments:
• The owner or his agent shall consult with the Town of Tillsonburg early in the
design stage to ascertain the standard requirements and specifications for
servicing the above development,
• If relocation of sewers, electrical and/or water plants is required, the
owner/developer shall bear all costs associated with the said relocation;
• All streets shall be developed to Town standard including the width of the
road to accommodate the fire truck;
• A detailed flow calculation of the sewers must be submitted to the Town of
Tillsonburg for approval,
File No.: ZON 7-295
Page 6
Report No. 2002-258
• A subdivision agreement shall be required including the necessary deposits
and letter of credit to cover the cost of the works,
• The developer shall contribute the cost of the watermain fronting Young
Street;
• All underground utilities shall be developed to Town standard, as per the
Town design criteria from storm and sanitary sewers, watermain, roads,
curbs, sidewalk, street lights and etc.
• Grant such easements and/or services corridor as may be required for
utilities or drainage purpose to the appropriate authority;
• Prior to any development, a storm water management report must be
submitted to the Town of Tillsonburg for approval;
• A slope stability/erosion review for this development to be carried out subject
to the approval of the Long Point regional Conservation Authority and the
Town of Tillsonburg;
• Prior to any development, a services plan shall be submitted to the Town for
approval;
• This development should require MOE approval before the constructive
started;
• Submit a lot -grading plan to the Town of Tillsonburg for review and
comments;
• A copy of the Town of Tillsonburg design criteria for residential subdivision is
available for purchase at the Engineering Department,
• This development should require an application of allocation of water prior to
any development,
• There are no sanitary and storm sewers on Young street at present time.
The developer shall aware of this circumstance.
The County Manager of Water/Wastewater Services indicated the following:
• Applicable wafer/wastewater development charges to be applied;
• Property fronts onto a public watermain; and
• They are concerned about/opposed to the application based on development
on a private sewage system within Town limits.
Trillium Railway Company Limited indicated that they are opposed to the
application as expansion of the rail line is being investigated and the right of way
adjacent to the subject property could accommodate a transload facility in the future.
They feel a residential use in the area may hinder future development. As well, a copy
of their requirements for residential development is attached to this report for reference.
The remaining responding agencies consisting of the Long Point Region
Conservation Authority, and County Public Works (Roads Section) had no objections or
comments with this application.
The Corporation of the
wh m `` "I COUNTY OF OXFORD Phone: (519) 539-9800
OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513
9c,o+cas;�� P.O. Box 397, Woodstock ON, N4S 7Y3
OUR FILE: A-47/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: Paul Michiels, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-47/02
Date: December 91h, 2002
BACKGROUND
Applicant:
Lincoln Group Inc.
Location:
62 Barker Street
Official Plan:
Low Density Residential
Zoning By-law:
Special Residential Second Density (R2-8)
Adjacent Uses:
Residential (north, south and west), Town boundary and cropped
agricultural lands (east)
Proposal: The applicant is proposing to recognize the location of a single detached
dwelling recently constructed on the property.
Requested Relief: Relief from section 7.2.1.1.7, Rear Yard, to reduce the rear yard from the
required 10.5 m (34.4 ft.) to 10.45 m (34.28 ft.) to recognize the location
of a recently constructed single detached dwelling.
COMMENTS
Background: A previous application for minor variance (A-33/02) was approved for the
subject property by the Town's Committee of Adjustment at their meeting
of October 151h, 2002. The purpose of the application was to reduce the
front yard from the required depth of 7.5m (24.6 ft.) to 7.1 m (23.3 ft.) to
allow for the construction of a single family dwelling on a corner lot. The
existing single detached dwelling complies with the approved front yard
variance.
Intent and Purpose In Compliance
of Official Plan:
Intent and Purpose The purpose of the rear yard provision in a Residential Zone is
of Zoning By -Law: to provide adequate area for maintenance and drainage, separation
between buildings on adjacent properties for privacy, and to provide open
space and amenity area.
The application indicates that the subject property is approximately 410.2
m2 (4,415.5 ft2) in area and contains an approximately 133.9 m2 (1,441.3
ft), one storey bungalow constructed within the last few months. The
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on.ca
. C
File No.: ZON 7-295 Page 7
Report No. 2002-258
(f) Planning Review
The purpose of the rezoning application is to rezone the property from 'Open
Space (0)' and 'General Industrial (M2)' to Special 'Residential First Density (R1-
Special) to allow for the construction of a single detached dwelling on the subject
property.
Based on our review of the application, it is our opinion that the proposal to
rezone the property for the construction of one single detached dwelling, could be
considered in this case, as it would be more in keeping with the policies of the Open
Space designation than the current range of industrial uses permitted on the property.
However, there are still a number of outstanding issues relating to servicing, noise,
vibration and emissions, slope stability and compatibility with adjacent uses that need to
be addressed prior to further consideration of this application.
The applicant has requested a Special 'Residential First Density (R1-Special)'
zoning for the property to allow for the construction -of a single detached dwelling on the
property and to eliminate the range of permitted industrial uses on the site. However, if
the application is considered for approval, we feel it would be more appropriate to
rezone the property to Special 'Open Space (O-Special)' which would be more in
keeping with the Open Space designation applying to the subject property. The Town's
Manager of Engineering has raised a number of issues relating to servicing. and slope
stability and the County Manager of Water/Wastewater services and the Trillium
Railway Company have indicated that they object to the application.
In summary, based on the comments received from the commenting agencies
and the policies contained within the Official Plan, it is the opinion of our office that the
application for zone change be deferred to allow the applicant to investigate the
feasibility of extending public sewers to the property and to address concerns related to
slope stability, noise, vibrations and emissions and compatibility with adjacent uses. As
well, a more detailed building location survey will be required to determine if the
proposed dwelling location would comply with all required setbacks from lot lines and
top of stable slope.
RECOMMENDATION:
It is recommended that the Council of the Town of Tillsonburg defer the application
for zoning by-law amendment submitted by Mike & Brenda Vanwynsberghe, whereby
lands located at Part of Lots 1606, Plan 500 and Part 1, 41 R-1737, in the Town of
Tillsonburg, are to be rezoned from 'General Industrial (M2)' and 'Open Space (0)' to
Special `Open Space (0)' to allow the applicant to:
1. Investigate the feasibility of extending public sewers to the subject
property;
File No.: ZON 7-295 Page 8
Report No. 2002-258
2. Satisfy the concerns of the Town's Manger of Engineering with respect
to slope stability;
3. Submit a noise, vibrations and emissions study to demonstrate that the
proposed dwelling will not negatively impact the use of neighbouring
industrial and railway lands, to the satisfaction of the Town; and
4. Submit a detailed building location survey for the subject property
showing the location of the proposed dwelling, including setbacks from
property lines and top of stable slope.
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
December 5th, 2002
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
�'"""CTl�onbur�
a?"
The Corporation of the Town of Tillsonburg
Staff Report
To: David C. Morris C.A.0.
From: Cynthia A. Hildebrand Director Community Services
Subject: Emergency Museum Roof Replacement
Date: December S, 2002
Purpose:
This information contained in this report deals with the emergency roof replacement at
the Museum.
Background:
In May of this year, a leak was detected in the second floor meeting room (new
addition to the building). Tom Proctor, Garland Canada — roofing consultant
investigated. It was found that due to the top coating of the roof had deteriorated
causing water to back up on the roof before draining into the drains. It was found that
the water was leaking around the roof top HVAC units. In order to correct this problem
repairs to roof were required. The repairs included re -pouring the tar and adding new
gravel to provide a proper slope to the drain as well as a sealant around the HVAC units
to prevent water penetration.
The work was completed in June and inspected. The drains were again operational
eliminating the leak.
In late November, a leak again was detected in the second floor meeting room. The
drains were checked and appeared to be functioning properly. The HVAC contractor
was contacted to determine if the drain pans in the HVAC units were functioning
properly. The interiors of the HVAC units were dry, showing no signs that the leakage
was coming from the HVAC units. At that point the roofing contractor who completed
the work in June was called to investigate.
Pagel of 3
♦ .1
Upon investigation it was determined that the roof was not leaking around the outside
of the HVAC units. Further exploration of the roof decking below the insulation was
conducted. Removal of the top layer of the roof revealed wet insulation and a crack in
the concrete roof decking. A patch was put on over the crack to temporarily stop the
leak into the building.
The crack in the concrete decking was not detectable under the insulation. It was not
detected until after the leak around the HVAC system was repaired causing the water to
back up under the insulation until it reached the crack in the decking. With the seal
around the HVAC system repaired the water was forced to back Grp under the insulation
to the crack in the decking. This resulted in another new leak.
The roofing consultant was contacted immediately which resulted in a further
investigation. The report from the consultant dated November 28, 2002 is attached for
your review.
I have included the following excerpt from his report:
"Further to our previous discussions we wish to report that it is our opinion that the
museum roof area that we looked at has failed. It is my belief that this failure is a result
of the 4"of phenolic insulation that lies between the concrete deck and the roofing
membrane. Phenolic insulation first came into the market in 1988-89. It became quite
popular due to its high R value and low cost. The problem with phenolic is that in the
manufacturing process an acid based catalyst was used. It was found that this acid
based catalyst quickly leeched from the phenolic and aggressively attacked steel
decking. It also created a gassing effect which attacked the roofing membrane from the
inside out.
As a result of these serious problems this insulation was removed from the market
between 1992 and 1994. I have included several bulletins from some of the
manufacturers that were sent out notifying the roofing community about its problems.
Although these bulletins deal mainly with metal decking the fact of the matter is that
the gassing effect of the phenolic was also a major problem for roofing membranes.
For these reasons we recommend that this roof be scheduled for replacement as soon
as possible., It
The consultant was directed to prepare and issue tender documents for the immediate
replacement of the roof. The tendered prices were received December 4, 2002 and
attached for your reference. Summaries of the tendered prices are as follows:
• Smith Peat Roofing - Exeter $26,999
• Flynn Canada Roofing — London $27,905
• Thomas Roofing — London $29,360
Page 2 of Rage 2 of 3Page 2 of 3
M�on�iccr�
a p" & Zw-�
The Corporation of the Town of Tillsonburg
Conclusion:
The roof over the new addition to museum requires immediate replacement. Delays and
remedial work will most likely lead to additional cracks and leaks causing damage to the
interior, which will result in additional repairs to walls, drywall and ceilings etc.
The reserves allocated to the Museum are not sufficient to cover this expenditure; my
recommendation is to fund this repair from General Town Reserves.
Recommendation:
"That the staff report dated December 5, 2002 be received and
Further, the firm Smith Peat Roofing is retained to complete the emergency roof
replacement at a cost of $26,999 as soon as possible.
And further a contingency of $1,500 is allocated for the HVAC contractor to coordinate
the disconnection and reconnection of the HVAC units and removal and replacement by
crane of the two larger units to enable the completion of the roof replacement."
Respectfully Submitted:
Cynthia A. Hildebrand
Director Community Services
Approved By:
David C. Morris
C.A.4.
Page 3 of 3
CADOCUME—IILVERST—I\LOCALS-rllTemp\C.Lotus.Notes.Data\Museum Roof- December 2002.doc
Mr. Larry Fisher
Parks & Facility Manager
The Corporation of the Town of Tillsonburg
Tillsonburg Community Centre
45 Hardy Ave.
Tillsonburg, Ontario N4G 3W9
Re: Museum Roof
Dear Mr. Fisher:
November 28, 2002
Further to our previous discussions we wish to report that it is our opinion that the
museum roof area that we looked at has failed. It is my belief that this failure is a result of
the 4" of phenolic insulation that lies between the concrete deck and the roofing
membrane. Phenolic insulation first came into the market in 1988-89. It became quite
popular due to it's high R value and low cost. The problem with phenolic is that in the
manufacturing process an acid based catalyst was used. It was found that this acid based
catalyst quickly leeched from the phenolic and aggressively attacked steel decking. It also
created a gassing effect which attacked the roofing membrane from the inside out.
As a result of these serious problems this insulation was removed from the market
between 1992 and 1994. I have included several bulletins from some of the
manufacturers that were sent out notifying the roofing community about it's problems.
Although these bulletins deal mainly with metal decking the fact of the matter is that the
gassing effect of the phenolic was also a major problem for roofing membranes.
For these reasons we recommend that this roof be scheduled for replacement as soon as .
possible. Our budget estimate for the replacement of this roof is $21,500.00. It is
important to note that this is a budget estimate only and actual firm or tendered prices
could be somewhat lower. Replacement of this roof would include the following;
• Removal and disposal of the existing roof down to the concrete deck.
• Removal and disposal of all perimeter metal with the exception of the decorative
fagade on the west wall.
• Lifting of large air make up units off of roof area and reinstalling these units when
the new roofing system is installed.
• Installation of a vapour retarder to the surface of the deck.
• To the surface of the vapour retarder installation of new 1.50" of polyisocyanurate
insulation with a .50" wood fiber separation board.
• Next install four plies of an HPR type IV glass felt in hot asphalt.
• At all perimeters install a SISISBS modified membrane reinforcement and a
protective ice and water shield up and over all parapet walls.
• Finally install a flood coat of hot asphalt and new pea gravel and new perimeter
metal counter flashings.
In reference to the existing conditions where the leaks where temporarily repaired, as we
discussed I would strongly recommend that this area be addressed as soon as possible in
order to remove the existing water from this area and to build up the area high enough in
order to attempt to drain as much moisture as possible to the drains. If this is not done
then there is a strong possibility that the weakened felts will split open again as a result of
thermal shock due to the freeze and thaw cycles that we will be experiencing this winter.
The cost for temporary repair as obtained from Smith Peat Roofing and Sheet Metal Ltd.
is $1,200.00
I hope that this information meets with your requirements and I will be in contact with
you with in the very near future to further discuss this matter. However, in the mean time
should you require any additional information or if I can be of assistance in any other
way, please don't hesitate to contact me.
Yours truly,
Thomas B. Proctor
Garland Canada Inc. Representative
1
Invitation To Tender
Roofing Replacement Project'
THE CORPORATION OF THE TOWN OF
TILLSONBURG
TILLSONBURG MUSEUM
4
2
Roof Replacement Specifications
FOR
THE CORPORATION OF THE TOWN OF TILLSONBURG
TILLSONBURG COMMUNITY CENTRE
45 HARDY AVENUE
TILLSONBUR, ONTARIO N4G 3W9
INDEX
PAGE #
# OF PAGES
COVER PAGE AND AREAS; ------------
2
-------------- 2
SPECIAL CONDITIONS; -----------------
4
--------------- 1
INSTRUCTIONS TO BIDDERS; --------
5
--------------- 2
TENDER FORM; ---------------------------
7
--------------- 2
TENDER DOC. CHECK LIST -----------
9
--------------- 1
GENERAL CONDITIONS; ---------------
10
--------------- 4
GENERAL REQUIREMENTS; ----------
14
--------------- 4
PAYMENT AND WARRANTY; ---------
18
--------------- 2
SCOPE OF WORK;
ALL ROOF AREAS; ------------------------
20
-------------- 2
INSTALLATION; ----------------------------
22
-------------- 8
APPENDIX; ----------------------------------
30
--------------- 1
3
THE CORPORATION OF THE TOWN OF TILLSONBURG
ROOF REPLACEMENT SPECIFICATIONS
FOR
TILLSONBURG MUSEUM
30 TILLSON AVE.
TILLSONBURG, ONTARIO
AREAS TO BE COMPLETED:
ROOF AREA ONE; --- 2,100 SQUARE FEET APPROXIMATELY
REFERENCE ATTACHED DRAWINGS
CONTRACTORS SHALL CONFIRM ALL MEASUREMENTS
. v
4
THE CORPORATION OF THE TOWN OF TILLSONBURG
SPECIAL CONDITIONS
1. DURING THE PERFORMANCE OF THE ROOF WORK SHOULD ANY UNSOUND
AREAS OF STRUCTURAL DECKING BE UNCOVERED THESE SHALL IMMEDIATELY
BE BROUGHT TO THE ATTENTION OF THE OWNER OR HIS REPRESENTATIVE FOR
DISCUSSION ON PROCEDURE.
UNDER NO CIRCUMSTANCES SHALL SUCH AREAS BE ROOFED OVER WITHOUT
THE ABOVE DISCUSSION.
2. EXTRA CARE SHALL BE TAKEN IN MOVING ALL MATERIALS AND KEEPING THE
WORK AREA CLEAN. HAZARDOUS AREAS ON THE GROUND SHALL BE CLEARLY
MARKED AND CORDONED OFF.
3. LOOSE DEBRIS WILL CONSTITUTE A HAZARD ON WINDY DAYS. TO GUARD
AGAINST SUCH OCCURRENCES EXTRA CARE SHALL BE TAKEN TO KEEP THE
ROOF AREA FREE OF LOOSE DEBRIS.
4. ALL WORK TO BE COMPLETED AS PER SCOPE OF WORK AND SPECIFICATIONS.
5. INSULATION TYPES AND THICKNESSES FOR ALL AREAS SHALL BE AS
SPECIFIED.
i
5
THE CORPORATION OF THE TOWN OF TILLSONBURG
INSTRUCTIONS TO BIDDERS
1. PRE TENDER JOB SITE MEETING;
A PRE TENDER MEETING WILL BE HELD ON THE PROPOSED JOB SITE FOR
FAMILIARIZATION WITH WORKING CONDITIONS AND THE PROCEDURAL
SPECIFICATIONS. QUOTATIONS FROM CONTRACTORS NOT IN ATTENDANCE AT
THIS MEETING WILL BE DISCARDED.
2. BID SUBMISSIONS;
A. OFFERS SIGNED UNDER SEAL, EXECUTED AND DATED WILL BE RECEIVED BY
THE OWNER NOT LATER THAN THE DATE, TIME AND LOCATION SPECIFIED.
B. FAILURE TO MEET THE REQUIREMENTS OF THE BID DOCUMENTS WILL RESULT
IN DISQUALIFICATION.
C. OFFERS SUBMITTED AFTER THE SPECIFIED TIME WILL BE RETURNED TO THE
BIDDER UNOPENED.
D. NOTE THAT THE TENDER FORM CALLS FOR TWO PRICES. PRICE ONE IS TO BE
CONSIDERED AS THE BASE BID AND PRICE TWO IS TO BE CONSIDERED AS AN ON
TO THE BASE BID.
3. TAXES AND DUTIES
ALL BIDDERS MUST MAKE PROVISION IN THEIR BIDS TO COVER THE FULL COST
OF THE FEDERAL GOODS AND SERVICES TAX (GST), PROVINCIAL AND MUNICIPAL
TAXES, PERMITS AND FEES.
B. THE CONTRACTOR WILL PAY FOR MUNICIPAL BUILDING PERMITS WHEN
REQUIRED BY THE ONTARIO BUILDING CODE.
lei
4. AWARD OF CONTRACT
ALL BIDS WILL BE EVALUATED ON STIPULATED PRICE ONLY; HOWEVER, THE
OWNER RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL OFFERS.
B. IF A BIDDER WITHDRAWS HIS BID AFTER THE BID CLOSING OR IF ALL
REQUIRED DOCUMENTATION IS NOT COMPLIED WITH, THE OWNER MAY RETAIN
THE BID SECURITY FOR ITS OWN USE.
C. THE CONTRACT IS DEEMED TO BE AWARDED ON THE DATE THAT THE OWNER
ADVISES THE BIDDER IN WRITING OF SUCH AWARD.
7
WORK DESCRIPTION
Tillsonburg Museum
2 Library Lane
Tillsonburg, Ontario
TENDER FORM
ROOF REPLACEMENT
SITE MEETING;
December 2/02 @ 10:00 AM
CLOSING DATE;
December 4/02 @ 12:00 Noon
ALL WORK AS PER SPECIFICATIONS ISSUED
CONTRACTORS TO VERIFY ALL DIMENSIONS
This tender is submitted by;
Firm Name:
Address:
Address:
City
Telephone:519-b88-9011 Fax:519-842-4120
TO: Mr. Larry Fisher, Parks & Facility Manager
Tillsonburg Community Centre
45 Hardy Ave. Tillsonburg, Ontario N4G 3W9
We
of
Postal Code
Agree to supply all necessary labour, material, plant and services for the execution of the Work
described above and in complete accord with the contract documents and procedural
specifications for the stipulated sum of;
Price 1 Roof Area 1.
'I.
The following amounts of GST, AND PST, have NOT BEEN included in the stipulated prices
(in reference to the above numbers);
1. GST
GST REGIST. NO
PST
I/we expressly warrant that the prices contained in my/our bid, whether as unit prices or lump
sums are quoted in utmost good faith on my/our part without any collusive arrangement or
agreement with any other person or partnership or corporation and that I/we are not party or privy
to any deceit tending to mislead the Owner into accepting my/our bid as a truly competitive offer.
SCHEDULE
I/we will commence work within calendar days of a contract award and will
complete all work within as per the contract within calendar days of commencement.
SPECIAL NOTES
1. All tender spaces must be completed on the Tender form. Errors, uncompleted Tenders,
unbalanced bids, or additional data or pricing not requested shall render the Tender invalid.
2. Tenders shall be signed by an authorized officer of the Corporation under the Tenderer`s
Corporate Seal if the Tenderer is a partnership or an individual.
I This Tender shall remain valid and irrevocable for 60 days from the closing date. Failure to
complete this form will cause disqualification.
Name of Company
Signature of Company Official
Date
1
9
THE CORPORATION OF THE TOWN OF TILLSONBURG
GENERAL CONDITIONS
SPECIFICATIONS FOR THE INSTALLATION OF MODIFIED BITUMEN ROOF SYSTEM
REPLACEMENT ALL ROOF AREAS:
1.0 GENERAL CONDITIONS
1.1 The Corporation for the Town of Tillsonburg reserves the right to reject any or all tenders.
The lowest tender shall not necessarily be accepted.
1.2 The Corporation for the Town of Tillsonburg shall maintain and pay for fire insurance during
this project. The contractor shall maintain Public Liability Insurance for the protection of the
Owner and himself against damage to property and loss of life or injury during time of execution
of work. The policy shall be in the joint names of the Contractor and the Owner, the amount
being for $2,000,000.00
1.3 All work carried out under this contract shall be done so in strict accordance with the safety
standards laid out by the province of Ontario, Bill 6793, and the SAFETY GUIDELINES FOR
ROOFERS as issued by the O.I.R.C.A.
1.4 All workmanship shall be in accordance with the standards established by the C.R.C.A.
1.5 All permits and licences are to be provided by the contractor at his expense.
1.6 All contractors bidding this project shall visit the job site and inform themselves of existing
conditions. The contractor shall accept sole responsibility for any errors or neglect on his part in
this respect.
1.7 All contractors bidding this work shall have a minimum of five years experience in the
roofing industry and shall have available the proper technicians and equipment necessary to
complete the work according to specifications.
I.8 The instructions to bidders and all addenda to the specifications or drawings that may be sent
out to the bidders during the time of tendering shall be considered as part of the contract
documents.
10
1.9 The Contractor shall be responsible for the co-ordination of the entire work in accordance
with the drawings, specifications and contract documents. The Contractor shall be responsible
for the compliance of all those engaged on the work with regards to the laws, rules, regulations
and by-laws or ordinances insofar as such apply to or affect the work, including the following;
a) The obtaining and paying for of any charges in connection with any building permits, licenses
and/or certificates of inspection, and approval as be necessary or required in connection with the
work.
b) All payroll assessments including;
1. Workers Compensation.
2. Unemployment Insurance.
3. Hospital Insurance.
4. Any additional assessments required by law regarding the payment of those engaged in the
work.
5. Workmen Compensation Board Certification
1;10 The contractor acknowledges that neither the Contract nor the proceeds thereof, may be
assigned without the written consent of the owner.
l .I I TAKING THE WORK OUT OF THE CONTRACTORS HANDS
A. The Owner may, without any authorization, take all or part of the work out of the contractors
hands and may employ such means as it sees fit to complete the work, including the use of
Performance Security when applicable in any of the following cases, namely;
A l . where the contractor has made default or delayed in commencing or in diligently executing
the work or any portion thereof to the satisfaction of the person designated on the Purchase
Order, and the Owner has given notice thereof to the contractor, and has by such notice required
the contractor to put an end to such default or delay, and such default or delay continues for
seven (7) days after such notice was communicated.
A2. where the contractor has made default in the completion of the work, or any portion thereof,
within the time limit for such completion of the contract.
A3. where the contractor has become insolvent.
A4. where the contractor has committed an act of bankruptcy.
AS. where the contractor has abandoned the work.
11
A6. where the contractor has made an assignment of the Contractor without the required consent
of the Owner; or
AT where the contractor has otherwise failed to observe or perform any of the provisions of the
Contract.
B. where the work or any portion thereof has been taken out of the contractor's hands, the
contractor will not be entitled to any further payment, including payments then due and payable
but not paid, and the obligation of the Owner to make payments shall be at an end, and the
contractor shall be liable upon demand therefore to pay the Owner an amount equal to all loss
and damage suffered by reason of the non completion of the work by the contractor.
C. or by the Owner, the Owner will determine the amount, if any, of the hold back and progress
claims of the contractor unpaid at the time of taking the work out of his hands that in the Owners
opinion is not required for the purposes of the contract and the Owner may, if it is of the opinion
that no financial prejudice will result, pay that amount to the contractor.
D. the taking of the work, or any portion thereof, out of the contractor's hands does not operate so
as to relieve or discharge the contractor from any obligations imposed upon him by law, except
the obligation to complete the physical execution of that portion of the,work so taken out of his
hands.
1.12 INDEMNIFICATION CLAIMS
A. Contractor will indemnify and save harmless the Owner from all claims relating to labour and
materials furnished or supplied in executing the Contract and from and against all claims,
demands, losses, costs, damages, actions, suits, or proceedings by whomsoever made, brought or
prosecuted in any manner based upon, arising out of, related to, occasioned by or attributable to
the activities of the contractor in performing the Contract, or to an infringement or an alleged
infringement by the contractor of a patent or invention.
1.13 SUB -CONTRACTORS
A. The contractor will provide a complete and firm list of names and addresses of the sub-
contractors whom he will use.
B. Contractor agrees to;
B1. require his sub -contractors to perform their work in accordance with and subject to the terms
and conditions of the Contractor Documents.
12
B2. be fully responsible to the Owner for acts and omissions of his sub -contractors and of
persons directly or indirectly employed by then as for acts or persons directly employed by him.
The contractor therefore agrees that he will incorporate all the terms and conditions of the
Contract Documents into all sub -contract documents.
B3. Nothing contained in the Contract Documents shall create any contractual relationship
between the sub -contractor and the Owner.
1.14 ONTARIO LABOUR CONDITIONS AND CONSTRUCTION LIEN CLAIMS
A. Persons employed on the work must be fully qualified to perform the work required. The
contractor will comply with the provisions of the Government Contracts Hours and Wages Act,
The Construction Lien Act, 1983, and where applicable, The Employment Standards Act and any
Regulations passed under any of these Statutes.
I.15 REGULATIONS/ACTS
A. The contractor shall comply with Ontario Regulation 644/88 - Workplace Hazardous
Materials Information System (WHMIS) wherever and whenever controlled products are used
within the scope and duration of this Contract.
B. The contractor shall comply with the following Acts if nature of contract falls into the listed
category;
- The Explosives Act
- The Food and Drug Act
- The Pest Control Product Act
- The Atomic Energy Control Act
1.16 Alternatives:
Where one kind, type or brand of materials is named, it is the required minimum standard of
quality. Substitutions lowering the performance, quality, method of manufacturing or installation,
or not in keeping with the details and specifications will not be permitted. No time extensions
will be permitted to revise or redesign a product which does not comply, and non-compliance
shall classify the bid as informal and be rejected, since time is of the essence, the owner will not
delay the award of this contract. The specification, for which purpose they were established. All
requests for approved alternatives must be submitted to the owner in writing no later than 4 days
prior to the closing date of the tender. All approvals must be given by the owner in writing prior
to the closing of the tender.
13
THE CORPORATION OF THE TOWN OF TILLSONBURG
GENERAL REQUIREMENTS
1.0 MATERIAL STORAGE AND HANDLING
1.1 All materials are to be stored in original undamaged condition with manufacturers seals and
labels intact.
1.2 All materials shall be stored in strict accordance with the manufacturers recommendations.
Any materials noted on the job site as having moisture present shall be deemed unacceptable and
shall be removed from the job site.
1.3 Only sufficient material may be left uncovered as may be employed in a working day or prior
to inclement weather.
1.4 No roofing materials shall be installed during wet weather or when rain is imminent.
1.5 Heating of kettle asphalt shall be in strict accordance with the recommended temperature
range for type III asphalt for both maximum heating and minimum application temperatures. A
functioning easily read thermometer shall be located at the kettle at all times.
2.0 EQUIPMENT
2.1 Maintain all equipment in good working order.
2.2 Kettle employed on the job site shall have a plainly visible readable temperature gauge.
3.0 AIR INTAKE UNITS
3.1 Air intake units may not be shut down for any extended period of time. The contractor shall
take all necessary precautions to ensure that the units affected do not allow dust etc. to enter the
building by installing filtering tarpaulins over the air intake area.
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4.0 PROTECTION
4.1 Wherever necessary the contractor shall make provision for the protection of all building
surfaces that may be affected by the roof work in progress. Surfaces shall include buildings,
walls, floors, ceilings, furnishings, equipment, plant materials, lawns, etc. Any damages to be
repaired without cost to the Owner.
4.2 Where traffic over existing roofs is necessary to roof removal and replacement a traffic
surface shall be provided and ramps over control or expansion joints provided. Traffic surfaces
shall consist of 3/4" plywood or other suitable material. Any damage occurring to these roof
areas shall be made good at the contractors expense.
4.3 Provide adequate protection to public and property.
4.4 Protect new work from damages from any cause. All finished work must be protected so
that no marks or scratches mark the finished surfaces prior to acceptance of the work.
4.5 Protect and be responsible for all new finished and unfinished work which is exposed and
susceptible to vandalism or theft.
5.0 INSPECTION
5.I The supplier of the roof top membrane shall inspect, from time to time, the work in progress
of the roofing contractor.
5.2 The supplier of the roof top membrane shall have the authority, if not satisfied with the work
in progress to cause a work stoppage. He shall then cause the contractor to make such
corrections as are necessary to conform with the specifications and other contract documents.
He shall, in all such cases, keep The Corporation of the Town of Tillsonburg fully informed.
6.0 WARRANTY
6.1 On all areas of total roof replacement work the contractor awarded the work agrees to give
The Corporation of the Town of Tillsonburg a warranty stating that the roof areas completed
under this contract will remain leak proof for a period of two years from date of acceptance of the
completed work.
s. t
15
The supplier of the water proofing membrane agrees to supply to The Corporation of the Town of
Tillsonburg a unlimited "No Dollar Limit" warranty for a period of TEN years from the date of
acceptance of the completed work.
6.2 The Owner shall have the responsibility of informing the Garland Co. of any new roof top
installations which may affect the warranted area during the warranty period in order that the new
installations may be installed by the original contractor. In so doing the warranty will not be
affected. The owner agrees that should the work be completed without compliance to this clause
the warranty will become null and void.
7.0 SUPERVISION AND WORKMANSHIP
7.1 Execute the work in the most efficient manner and in accordance with the directions and to
the satisfaction of the owner. Employ a competent foreman who remains in charge until the
work is completed.
7.2 Ensure that only skilled and certified tradesman are employed.
7.3 Repair, replace or otherwise make good all unacceptable work.
8.0 CONTRACT MANAGEMENT
8.1 The appointed representative of the owner for the duration of this project and will supervise
and co-ordinate all aspects of this contract with the contractor.
8.2 Contract Supervisor will be named on the Purchase Order.
9.1 Work will commence on award of the Contract, carried on in a continuous manner and be
completed within the time specified on the Purchase Order.
9.2 TIME IS OF THE ESSENCE OF THE CONTRACT.
10.0 USE OF SITE FACILITIES
10.1 Furnish all labour, materials, equipment, storage, transportation, and any other incidentals
required.
10.2 Existing sanitary services, where provided, may be used by the Contractor and his
personnel. If not available at the specific project, the Contractor must provide this service at his
own expense.
16
10.3 The Contractor is responsible for loss or damage to materials or equipment.
11.0 UTILITIES
11. l Contractor may use the electrical service and water service at the site only as directed by
the Contract Supervisor.
11.2 The contractor shall supply and pay for hoses, extension cords, special wiring or boxes as
required.
12.0 DAILY CLEAN UP
12.1 Remove all excess debris.
12.2 Leave all areas broom clean.
13.0 FINAL CLEAN UP
13.1 Clean all new materials and areas of work to the satisfaction of the Contract Supervisor.
13.2 The contractor is responsible for recycling all recyclable material as per applicable
legislation.
14.0 UNDERGROUND SERVICES
14.1 The Contractor is responsible for the protection of all pipes, ducts, cables, conduits, wires
and other services against damage arising from the execution of the work during the contract
period.
17
THE CORPORATION OF THE TOWN OF TILLSONBURG
PAYMENT AND WARRANTY
1.0 PAYMENT AND HOLDBACKS
1.1. For the purposes of the Construction Lien Act, 1983, the Payment Certifier shall be the
Owner, or any person the Owner may designate from time to time as required by the
Construction Lien Act, 1983, it shall:
a. determine and certify substantial performance.
b. determine completion.
1.2 The Owner will make payments to the Contractor as follows;
a. 90% of the invoiced amount submitted by the contractor to the Owner prior to substantial
performance and not more frequently than monthly for completed portions of the work and
services performed to the satisfaction of the Payment Certifier.
b. 10% of the amounts invoiced prior to substantial performance and held back pursuant to the
Construction Lien Act, 1983, and the work and services performed are to the satisfaction of the
Payment Certifier.
c. Any further amount due under this contract upon completion of the Contract to the satisfaction
of the Payment Certifier, subject to any hold back for deficiencies and as required by the
Construction Lien Act 1983.
d. The Contractor, shall, where applicable, obtain an inspection certificate for any installation
which is part of the Work from the Federal, Provincial or Municipal Authority responsible for the
issuance thereof and the Contractor shall obtain and deliver such certification to the Owner prior
to receiving final payment.
W.
2.0 APPLICATIONS FOR PAYMENT
2.1 Applications for payment on account may be made monthly as the work progresses and
submitted to The Corporation of the Town of Tillsonburg.
2.2 Applications for payment should be dated the last day of the agreed monthly payment period
and the amount claimed will be the value, proportionate to the amount of the Contract, of work
performed and products delivered to the site at that date.
2.3 Cost of the Goods & Services Tax (GST) must be shown separately on all invoices.
3.0 NO ADDITIONAL PAYMENTS FOR INCREASED COSTS
3.1 The amount payable to the Contractor under the Contract will not be increased or decreased
by reason of any increase or decrease in the cost of the work brought about by any increase or
decrease in the cost of plant equipment, labour, materials or wage rates.
4.0 DEDUCTIONS FOR UNCORRECTED WORK
5.1 If, in the opinion of the Payment Certifier, it is not expedient to correct defective work, or for
work not done in accordance with the Contract Documents, the Owner may deduct from the
Contract Price the difference in value between the work done and that called for by the Contract.
r
Mel
THE CORPORATION OF THE TOWN OF TILLSONBURG
December 2002
ROOF REPLACEMENT TILLSONBURG PUBLIC LIBRARY:
SCOPE OF WORK:
ROOF I
Reference attached procedural specifications and drawings for details.
1.0 Areas 1,
l .l Remove all existing roofing in the designated areas and discard.
1.2 Install new wood blocking, cant strips and roof equipment supports as required or specified.
1.3 Install new 2 ply 151b. felt vapour retarder.
1.4 Install new insulation of 1.50" of polyisocyanurate and .50" of rigid fibreboard.
1.5 Install water cut offs at tie-ins to existing roofs and nightly temporary cut offs.
1.6 Install or fill pitch pockets as required.
1.7 Install new drain inserts.
1.8 Install 2 ply glass felt in hot asphalt.
1.9 InstalI two plies of the specified polyester membrane in hot asphalt.
l .10 Remove and discard all perimeter metal on roof areas. Install new perimeter metal detail.
Size, colour and configuration to be one piece and to match existing.
Y
20
1.11 If required install new ice and water shield on all perimeter parapet walls.
1.12 Install flashing reinforcing at all perimeters, control / expansion joints and projections. If
required, all A/C units to be lifted and reinstalled on new supports mounted directly to the deck
surface and other units to be lifted to facilitate all flashing work.
1.13 Remove any redundant air vents as directed by The Corporation of the Town of Tillsonburg.
1.14 Install new 26 ga. galvanized counter flashing with preformed relet at all higher walls and
parapets. Colour to match existing.
1.15 Install new flood coat of hot asphalt and new gravel cover.
1.16 All areas around drains to be sumped in place using 1 " fibreboard in a total square footage
of not less then nine square feet.
1.17 Install new spun aluminium plumbing vent sleeves as required.
Install a torch applied SBS modified base sheet as specified herein.
21
THE CORPORATION OF THE TOWN OF TILLSONBURG
MEMBRANE ROOFING INSTALLATION
Part 1 - GENERAL
1.0 STANDARDS
1.1 Complete all work in accordance with CRCA roofing specifications Manual and roofing
manufacturer' instructions.
1.2 DELIVERY AND STORAGE
a. Deliver material in original rolls, packages and containers.
b. Protect site stored insulation and roofing felts, on skids clear of ground with suitable covering.
Wet or damaged materials are not acceptable for use. Replacement will be at contractor's
expense.
1.3 PRECAUTIONS
a. Roofing shall not be carried out when the roof surface is damp, when the ambient air
temperature is less than -18C, or if rain or snow is imminent.
b. Apply each part of the roofing system only when surfaces are clean and dry.
c. Protect all adjacent surfaces from roofing operations.
d. Locate kettles, equipment and materials well away from the building in an area designated by
the Contract Supervisor.
e. Ensure that access to the roof area is restricted at all times to only those persons as authorized
by the contractor, the representative of the manufacturer of the top modified bitumen membrane,
and the designated representatives of The Corporation of the Town of Tillsonburg.
f. At the end of each work day all equipment, tools, materials, and any debris is to be securely
stored away to ensure that no unauthorized personnel shall have access to same.
22
1.4 SCHEDULING
a. All aspects of the roofing operation shall follow in close sequence.
b. No part of the operation shall be so far ahead of the succeeding part that the latter cannot be
finished in that working day.
1.5 WORKMANSHIP
a. Employ a competent foreman to supervise the work.
b. Use only skilled trades people experienced in this type of work.
1.7 QUALITY CONTROL
A) Roof systems manufacturer. The supplier of the water proofing membrane shall have qualified
personnel on site to carry out periodic inspections on behalf of The Corporation of the Town of
Tillsonburg.
B) In addition to the foregoing the supplier of the water proofing membrane shall all also be
prepared and qualified to offer the services to the owner as described under appendix A.
2.0 MATERIALS
2.1 Asphalt employed shall be Type III CAN/CSA A 123.4 - M79.
2.2 Roofing felts employed shall be HPR glass felts Type IV conforming to CAN/CGSB 37-GP-
64M and ASTM D-2178.
2.3 All lumber shall be pressured treated spruce, S4S with maximum 19% moisture content, to
CSA Standard 0140-70 and NLGA grading rules for Canadian Lumber (1984).
2.4 Modified bitumen membrane shall be an 80 mil thick modified SBS/SIS membrane with an inter
woven polyester/fibreglass scrim and must conform to all of the following levels of performance
criteria.
• It shall be high strength, ultra violet resistant membrane designed for use as the top
waterproofing and reinforcement layer of the built-up roofing system being assembled over
two plies of ASTM D2178 compliant Fibreglass Felts.
23
The membrane thickness shall be at least 80 mils and 135 for mineral surfaced membranes.
• The membrane reinforcement shall be constituted of a dual polyester/fibreglass construction,
assembled in such a way to permit both layers to become intimately entangled avoiding heat
induced delamination or distortion. In addition to mechanical bondagebetween the fibreglass
and polyester layers, the reinforcement shall be saturated with at least one layer of adhesive
to provide extra bondage between its different components.
The modified asphalt compound shall be Formulated with a mix of SBS (Styrene-Butadiene-
Styrene) and SIS (Styrene -Isoprene -Styrene) polymers to promote extended service life under
extreme outdoor conditions. The minimum percentage of SBS-SIS polymers shall be 22%.
Typical physical properties shall be as follows:
Modified Rubber Component
Softening Point (ASTM D-36) ................... 237 F
Penetration (ASTM D-5) ........................ 17/10 mm
Flash Point (Open Cup) ........................ 440 F
Finished Membrane
Tensile Strength (ASTM D-2523, D-5147)
77 F; 2 in/min
Machine Direction ............................... 360 lb
Cross Machine Direction ........................ 420 lb
Elongation at maximum tensile (ASTM D-2523, D-5147)
77 F; 2 in/min
Machine Direction ............................... 8.5 %
Cross Machine Direction ......................... 7.5 ova
Tear Strength @ 77 F (ASTM D-4073)
Machine Direction ............................... 560 lb
Cross Machine Direction ......................... 815 lb
Low Temperature Flexibility
(ASTM D-5147, ARMA MB-09) .................••.... passes - 40 F
Loss of strength on heating @ 175 F
.............. negligible
Nominal Thickness (mils) ........................ 80 mils min
Moisture Content (ASTM D-5147) .................. 0.03 % max.
Compound stability (ASTM D-5147) ................ passes 200 F
Dimensional stability (ASTM D-5147) ............. Less that 0.5%
24
2.5 Reinforced polyester membrane shall be Polyscrim Plus as supplied by Garland Canada Inc.
2.6 Sealant employed shall be a two part terpolymer.
2.7 If required plumbing vent covers shall be of the spun aluminum type with pre bonded SBS
membrane.
2.8 Required wood blocking or supports shall be pressure treated wood.
2.9 Polyisocyanurate insulation shall be 1.50" as supplied by Excel] Therm Canada or approved
equal.
2.10 Fibreboard insulation shall be .50" wood fibreboard asphalt coated on one side only as supplied
by Excel] Therm Canada or approved equal.
2.10 Vapour retarder shall be two plies of 151b. Organic felts.
2.11 Nails employed shall be 3/8" head diameter roofing nails to CAN/CSA BIII - 74 Table 12
galvanized steel or aluminum.
2.12 Asphalt based roofing mastic shall be Flashing Bond as supplied by Garland Canada Inc.
2.13 Reinforcing for flashings etc. shall be as per paragraph 2.4a.
2.14 Aluminizer shall be Garla Brite as supplied by Garland Canada or approved alternative.
2.15 All metal counter flashings, caps, etc. shall be 26 ga. galvanized pre painted with
interlocking seams. Metal shall conforrn to CGSB Standard 93-GP-3m, Class FIS.
2.16 Stack guard flashings shall be spun aluminum with a factory attached SBS modified
membrane as supplied by Garland Canada Inc.
3.0 ACCESSORIES
a. Cleats (hook strips); of same material, thickness and temper as metal flashings, continuous in
length.
25
b. Fasteners; of material compatible with sheet metal, to CSA Standard Bill - 74, ring thread, flat
head roofing nails of length and thickness suitable for metal flashing application.
c. Washers; of material compatible with sheet metal fasteners, I mm thick with rubber packings.
d. Touch-up paint; as recommended by manufacturer.
4.0 EXECUTION
4.1 Remove only as much roofing down to the roof deck as can be completed in one working day
and discard. This shall include perimeter metal.
4.2 Remove or lift curb mounted units and set aside for reinstallation. All disconnections and
reinstallation of these units shall be the responsibility of the The Corporation for the Town of
Tillsonburg. All such disconnections and reinstallations shall be coordinated with the contract
supervisor for The Corporation for the Town of Tillsonburg.
4.3 Spud to a clean smooth surface adjacent roofing surfaces to provide a good tie in base at the
end of the working day.
4.4 Sweep the deck free of all dust, dirt and debris.
4.5 Examine the deck for any deficiencies. Should major problems be apparent immediately
contact the representative of The Corporation of the Town of Tillsonburg.
4.6 Remove any damaged or unsound cant strips and discard.
4.7 Remove and discard unused roof top equipment as designated by The Corporation for the
Town of Tillsonburg, or its designated representative.
4.8 Install new wood blocking where required. Install new gravel stop flashings as required.
Pack all voids with closed cell joint backing or polyurethane foam.
4.9 To the surface of the deck apply a full mopping of hot asphalt and immediately place into full
contact the specified 2 ply vapour retarder.
4.10 To the surface of the vapour retarder apply a coating of the specified asphalt at a rate of 15-
20 lbs. per 100 square feet and install a panel of the appropriate insulation. Continue in this
fashion until the insulation for that day is installed. All ends to be wrapped at perimeters and
upstands.
i
26
4.11 All joints in the insulation are to be staggered and all sections shall be in moderate contact.
4.12AII procedures for the insulation shall be in accordance with the manufacturers instructions.
4.13 Water cut offs shall be installed at tie ins to existing roof areas and nightly temporary tie ins
provided. Both permanent and nightly cut offs to consist of two ply of 15 LB. felts set in a full
mop of hot asphalt. The top ply shall extend 12" beyond the bottom ply. Temporary cut offs to
cut at the roof membrane line and deck line and the felt discarded prior to the next days work.
5.0 MEMBRANE INSTALLATION:
5.1 Starting at the outside of the roof section to be completed, apply a full mopping of asphalt to the
surface of the insulation and install an 18" wide starter strip of glass felt. Immediately install in like
fashion a 36" wide strip fully overlapping the 18" wide section. To the surface of the installed glass
felts install two plies of the specified polyester membrane in the same fashion. Mopping rate for the
asphalt shall be 20 -25 lbs. per 100 sq. feet for the glass felts and 30-351bs. per 100 square feet for
each ply of the polyester membrane. Continue in like fashion until the area is complete.
Do not mop more than 10' to 12' in front of roll being installed.
If temperature is below 45 F ensure that the mopping bucket is kept even with the point of
application of the top membrane to ensure correct application temperature.
Note; At parapet walls take the two plies of glass felts and two plies of the polyester membrane
up to the top edge of the cant strip and cut off. Install the specified perimeter flashing
reinforcement no less than 18" out onto the field of the roof and 18" above the top of the cant
strip. To the top edge of the reinforcement membrane apply a liberal coating of roofing mastic. If
required install a new ice and water shield at all parapet walls ensuring that the membrane
extends a minimum of 2" to the outside surface of the wall.
6.0 DRAINS
6.1 Install new drain inserts on existing drains all areas.
6.2 All existing drains are to be lowered and sumped in place in an area of no less than 9 square feet
surrounding the drain using no more than a one inch fibreboard.
27
7.0 FLASHINGS
7.1 Install new prepainted metal counter flashing with preformed reglet at all walls.
7.2 Install new prepainted metal counter flashing at all perimeters sized and colour to match
existing
7.3 At all framed projections take the 1 st ply of Stressply PIus to a point even with the top of the
wood framing and mechanically secure 4" o.c.
8.0 ROOF FINISH
8.1 To the completed roofs in all areas apply a top pour of asphalt at a rate of 50-55 lbs. per 100
square feet and immediately broadcast into place 400 lbs per 100 square feet clean roof gravel.
9.0 METAL DETAIL
9.1 Install all new metal detail in accordance with good sheet metal practices. Seal all open
seams, joints etc.
M
APPENDIX A
MODIFIED MEMBRANE SUPPLIER SERVICES
1. IDENTIFY ROOF NEEDS AND PROBLEMS
2. CONDUCT DETAILED VISUAL ROOF INSPECTION
3. PERFORM CORE SAMPLE ANALYSIS
4. SCHEDULE LABORATORY ANALYSIS (AS REQUIRED)
5. PROVIDE PHOTOGRAPHIC RECORD
6. DIRECT NON-DESTRUCTIVE MOISTURE DETECTION (WHEN NECESSARY)
7. PREPARE BLUEPRINT DRAWINGS (AS REQUIRED)
8. REVIEW ACCUMULATED CUSTOMER DATA (AS BUILT/CONSTRUCTION SPECIFICATIONS)
9. SUBMIT DETAILED ROOF CONDITION REPORTS TO CUSTOMER
10. MAKE MAINTENANCE AND REPLACEMENT RECOMMENDATIONS
1 I . ASSIST IN ESTABLISHING PRIORITIES
12. PREPARE PLANNED ROOF MANAGEMENT PROGRAM
13. RECOMMEND SYSTEMS AND MATERIALS
14. WRITE DETAIL SPECIFICATIONS
15. ASSIST IN CONTRACTOR SELECTION
16. CONDUCT PRE -BID MEETING
17. CONDUCT PRE BID SIT MEETING
18. CONDUCT CONSTRUCTION PROGRESS INSPECTIONS TO INSURE COMPLIANCE WITH
SPECIFICATIONS
19. CONDUCT FINAL INSPECTION.
20. ISSUE LONG-TERM GUARANTEE
21. CONDUCT ANNUAL FOLLOW-UP INSPECTION
Dec-04-2092 02:28pm :roe-FLYNN CANADA - LONDON DIVISICK +5196915664
7
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WORK DES9i.XP—QN
Ti Isonburg Museum
1111sonburg, Ontario
;� • CA 1 �1
SITE MEN
December 2J02 @ 10:00 AM
T-619 P.002/003 F-911
CLO ING DATE
December 4102 @ 12:00 Noon
ALL WORK AS PM SPECMCA33ONS ISSUM
ONTR-A ORS TO VERIFY ALI. nMMNSIQNS
This tender is submitted by,
Fum Nme:
Address- 550 Sovereign Road
Address: L.ondon. Ontario '
city Posml Code
Telephone- 519-688-9011 F= 519-8424120
TO: Mr. L ry Fisher, Parks & Facility Manager
TiBsonburg Community Centre
45 Hardy Ave. Tillsonburg, Ontario N4G 3W9
We Flyun Canada
Of
Agree to supply all vecessary labour, material, plain and services for the execution of the Work
described above and in complete accord with the contract documents and procedural
specifications for the stipulated sum of,
Price 1 Roof Area 1.
Price 2 Credit if Ice and Water Shield Not Required: S 3 50.00
Dec-04-2092 02:29m From-FLYNN COAM - LO O!. DIVI VON
1-9196615664 i-812 P 003/003 F-911
8
The fbnowing amounts of GST, AND PST, have NOT AM included in the stipubied prices (in
reference to the above numbers);
1.GS? $2,055.20 PST $760.28
UST nGIST. NO G.S. r No 1318224 0002
Vwe expressly warrant that tb,e prices contained in anylour bid, whether as unit prices or lump
sums are quoted in utmost good faith on my/our part without any collusive arrangement or
agreement with any otheC person or partnership or corporation and that I/we are not party or
pay to any deceit tending to mislead the Owner into awept ng my/our bid as a truly competitive
offer.
SCHEDULE
I,Iwe ARII commence work within _ 15 calendar days of a contraci award and will
complete all work within as per the contract vwrthin _ 12 calendar days of commencement.
SPECIAL NOTES
1. All tender spaces must be completed on the Tender form. Errors, rors, uncompleted Tenders,
unbalanced bidsi or additional data or pricing not requested shall !ender the Tender invalid.
2. Tenders sballlbe signcd by an authorized officer ofthe Corporation under the Tenderer's
Corporate Seal if the Tcaderer is a partnership or an individual.
3. This Tender shall remain valid and irrevocable for 60 days from the closing date. Failure to
complete this fbi n will cause disqualification.
14ame ofCompanv Flvr.n
Signature of Company Officaal
Date_ December 4, Q2�__
0
WORK DF�CR1PT10N
Tillsonburg !Museum
Tillsonburg, Ontario
TENDER FORM
ROOT~ RF LACENIEN
SITE MEEMn
December 2/02 (u 10:00 AM
CLOSING DATE•
December 4/02 Q 12:00 Noon
ALI , WORK AS PEP, SPFCTFICATi T . S XD
CON MACTORS TO VERIFY ALL DRVWNSIONS
This tender is submitted by;
FirwName: Thomas Rooling London Ltd. T_
Address: 31 Muir ,Street
?address: London NSW 4B8 _
City Postal. Code
Telephone:519-688-9011 Fax:519-842-4120
TO: Mr. Larry Fisher, Parks & Facility Manager
Tillsonburg Community Centre
45 Hardy Ave. Tillsonburg, Ontario MG 3W9
WcFet:ear__ Thomas, of Thomas Roofing London Ltd.
Agree to supply all necessary labour, material, plant and services for ft execution of the Work
described above and in complete accord with the contract documents and procedural
specifications for the stipulated sum of;
Price 1 Roof Area l ._$ 2 a —
Price 2 Credit if Ice And Water Shield Not Required: _1_385.00 ,
8
The fonovAng amounts of GST, MND PST, have NOT BEEN included in the stipulated prices (in
reference to the above numbers);
I. GST S 2,013.90 PST A 865.00
GST REGIST. NO
I/we c xpressly warrant that the prices contained in mylour bid, whether as unit prices or lump
sums are quoted in utmost good faith on mylour part without any collusive arrangement or
agreement with any other person or partnership Or corporation and that I/we are not party or
pm'y to any deceit tending to mislead the Owner into accepting my/our bid as a truly competitive
offer.
SCHEDULE
Uwe will commence work within 30 calendar days of a contract award and will
complete all work within as per the contract within 7 calendar days of commencement.
SPECIAL. NOTE
1 All tender spaces must be completed on the Tender form. Errors, uncompleted Tenders,
unbalanced bids, or additional data or pricing not requested shall render the Tender invalid.
2. Tenders shall be signed by au authorized officer of the Corporation under the Tenderees
Corporate Seal if the Tenderer is a partnership or an individual.
3. Thies Tender shah remain valid and irrevocable for 60 days f -orn the closing date. Failure to
complete this form will cause disqualificaiion.
Nameof.Company Thomas Roof'nQ London Ltd.
Signature of Company Q facial
r
Date December 4. 2002
12-04-02 09:45
WORK DEC N
TitIsonbuf9 Museum
e—
Tillsonburg, Ontaxio
FENDER Fob
ROOF REPLACEMENT
SITE MEETING-.
December 2/02 @ 10:00 AM
ID=
CLOSING DATE;
December 4102 @ 12:00 Noon
ALL WOgx AS pER PECIFICATIONS ISSIMD
CONTRACT T VERIFY' ALL DIMENSIONS
This tender is submitted by,
Firm Name: Smith --Peat Roofing & Sheet Metal Ltd.
Address: 152 Thames RD . W .
Address: Exeter Ontario KOM 1S3
City Postal Code
Telephope: 519-688-9011 Fax: 5 t9-942-4120
TO: W. Lary Fisher, Parks & Facility Manager
Tillsonburg Community Centre
45 Hardy Ave. 'rllsonburg, Ontario N4G 3W9
• We Robert Watson
of Smith Peat Roofing Sheet Metal Ltd.
Agree to supply all necessary labour, material, plant and services for the execution of the Work
described above and in complete accord with the contract documents and procedural
specifications for the stipulated sum of.
Price 1 Roof Area I.— $ 2 6, 9 9 9, 00
Price 2 Credit if Ice and Water Shield Not Requited: $ 2 7 5.00
P-92
s
12--94-92 99 :46 I D= P . 93
The following amounts of GST, AND PST, have NOT BEEN included in the stipulated prices (in
reference to the above numbers),
1. GST 1,889.93
GST REGIST. NO _ 1 04R24 589
PST 590.00
Ilwe expressly warrant that the prices contained in my/our bid, whether as unit prices or lump
sums are quoted in utmost good faith on mylour part without any collusive arrangement or
agreement with any other person or partnership or corporation and that Uwe are not party or
privy to any deceit tending to mislead the Owner into accepting my/our bid as a truly competitive
offer.
I/we will commence work within f iv e t s Z calendar days of a contract award and will
complete all work within as per the contract within ten I o calendar days of commencement.
PS EC1AL NOTES
. All tender spaces must be completed on the Tender form. Errors, uncompleted Tenders,
unbalanced bids, or additional data or pricing not requested shall render the Tender invalid.
2. Tenders shall be signed by an authorized officer of the Corporation under the Tenderer's
Corporate Seal if the Tenderer is a partnership or an individual.
3. This Tender shall remain valid and irrevocable for 60 days from the closing date. Failure to
complete this form will cause disqualification.
Name of Company Smith —Peat; &&gjjshogg M ] Ltd .
Signature of Company Official
Date December 4
OUR FILE:
The Corporation of the
COUNTY OF OXFORD
OFFICE OF COMMUNITY AND STATEGIC PLANNING
Woodstock ON
32CDM-02001
CONDOMINIUM APPROVAL BY EXEMPTION
TO: The Mayor and Members of
Tillsonburg Town Council
�rl*.,f01
Aspden Developments Inc.
R.R. #2
Springfield ON
NOL 2SO
Phone: (519) 539-9800
Fax: (519) 537-3024
REPORT NO.: 2002-257
MEETING DATE: December 91h 2002
SOLICITOR:
Jim Battin
25 Bidwell Street
Tillsonburg, ON
N4G 3T4
LOCATION:
Town of Tillsonburg, Lots 1461, 1463 & 1464 and part of Lot 1456, Plan 500.
located on the southwest corner of Bidwell Street and John Pound Road.
COUNTY OF OXFORD OFFICIAL PLAN:
Existing:
Schedule T-2 Town of Tillsonburg `Medium Density
Residential Density Plan Residential'
TOWN OF TILLSONBURG ZONING BY-LAw No.1994:
Existing Zoning: Special `Residential Type 3 (R3-22)'
APPLICATION REVIEW:
(a) Proposal
An application for draft condominium approval has been filed for a proposed
residential development consisting of a 4 storey, 40 unit apartment building and 23
single detached dwellings.
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 - planning@county. oxford. on.ca
File No.: 32CDM-02001 Page 2
Report No. 2002-257
The Condominium Act allows for a number of different forms of condominium
corporation, including standard condominiums, leasehold condominiums, vacant land
condominiums, common elements condominiums and phased condominiums. In this
case, the applicants are proposing a standard condominium corporation for the portion
of the development comprising the 40 unit apartment building and a vacant land
condominium corporation for the portion of the development comprising the 23 single
detached dwellings.
A vacant land condominium allows for the division of land into individual lots and
may involve communal facilities, subject to the governing declarations, by-laws and
management by a condominium corporation under the Condominium Act. The
condominium corporation then has the authority to govern such issues as maintenance
of buildings or units to established standards, sharing of expenses, building design and
appearance, construction timing etc.
It is our understanding that the applicant is proposing to register the vacant land
condominium for the 23 single detached dwellings first, with the standard condominium
corporation for the 40 unit apartment building to follow at a later date.
Plate 1, Location Map, is an aerial photograph which indicates the location of the
subject lands as well as the existing zoning in the immediate vicinity. The subject lands
are located to the south of the Central Business District in the Town of Tillsonburg. The
lands presently contain a temporary sales trailer and a model home. The westerly
portion of the lands are treed, with a substantial portion of the properties below the
floodline. Lands immediately to the north across Bidwell Street contain single detached
dwellings, with Bidwell Street being a one -lane road accessing onto John Pound Road.
There are single detached residential dwellings to the south on George Street. Lands to
the west consist of floodplain associated with the creek valley, while the lands across
John Pound Road to the east contain the old mill building which is being renovated into
a restaurant and inn.
Plate 2, Proposed Development, indicates the proposed condominium site plan
for the subject lands, including the internal road pattern and the location of the single
detached dwellings and apartment building.
(b) Background
This property was subject to previous applications for Official Plan Amendment
(OP 11-63), Zone Change (ZON 7-287) and Site Plan Approval (TSPC 7-81). The
Applications for Official Plan Amendment and Zone Change were approved by Oxford
County Council and Town Council at their meetings of March 13th, 2002 and February
26th, 2002 respectively.
SRI
KEY
PLAN
sueccr sAREEI
LAND SIDWELL
J. 49
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Ir
23
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Plate 2 - Proposed Development
File No.: 32CDM-02001 Page 3
Report No. 2002-257
As well, Town Council approved the associated Site Plan applications at its
meeting of June 21St, 2002 subject to a number of conditions. These conditions were
subsequently addressed and the site plan, servicing plan, grading plan and landscape
plan were stamped as final on November 51h, 2002.
(c) Planning Review
Applications for condominium approval can be dealt with in two ways. The first
method involves a process similar to subdivision approval where the applicant receives
conditional approval and upon satisfying the conditions of approval, the applicant
applies for final approval for registration. Section 9(6) of the Condominium Act allows a
second process where the approval of the condominium is exempt from the draft or
conditional approval stage and proceeds directly to final approval. Condominium
applications that are eligible for this exemption process includes:
1. A proposal that conforms to an approved Official Plan.
2. A proposal that conforms to existing zoning.
3. A proposal for a condominium plan covering property within a Registered
Plan of Subdivision.
4. A proposal which the municipality has recommended by exempted.
The rationale for the exemption process is that the proposal has already
undergone a full planning evaluation and no further concerns or conditions of approval
would be required from the municipality for the development. This application conforms
to the policies in the Official Plan as well as the provisions of the R3-22 Zone. In
addition, the property is subject to a registered site plan and site plan control agreement
with the Town of Tillsonburg.
(d) Agency Comments
The application has been circulated to a number of agencies for comment.
The Town's Manager of Engineering and Town's Chief Building Official indicated
that all issues related to the development can be adequately addressed through the
existing site plan agreement.
At the time this report was prepared no other comments had been received.
However, we are not aware of any concerns or objections to this application.
(e) Summary
It is the opinion of our Office that the request for exemption from the draft
approval stage of the condominium approval process is acceptable. The development
has already undergone a full planning evaluation and our office is not aware of 'any
further conditions of approval which would be required from the municipality.
i
File No.: 32CDM-02001
RECOMMENDATION:
Page 4
Report No. 2002-257
It is recommended that Tillsonburg Town Council advise Oxford County Council
that it approve the exemption from condominium process for the application submitted
by Aspden Developments Inc. for a 4 storey, 40 unit apartment building and 23 single
detached dwellings, located in Lots 1461, 1463 & 1464 and part of Lot 1456, Plan 500
in the Town of Tillsonburg.
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
December 3`d, 2002
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
REPORT
Town of Tillsonburg
DATE:
DECEMBER 3, 2002
TO:
THE MAYOR AND MEMBERS OF COUNCIL
FROM:
DAVID MORRIS CAO/CLERK
RE:
DRAFT NOTIFICATION BY-LAW
PURPOSE
To recommend to Council a Draft By -Law to meet the new provisions of the Municipal
Act requiring Notice as required to be given as prescribed by Council pursuant to Section
251 of the Municipal Act, 2001, S.O.2001, C. 25.
DISCUSSION
The new Municipal Act comes into effect January Is', 2003. Previously, the Act indicated
in detail what form, manner and time specific notices were to be given where the
legislation called for Notice. The new Act provides more flexibility in that it allows
Council to determine what notice is to be given. The attached Draft By -Law has been
prepared to give direction to staff as to Council's requirements for Notice. In particular,
the new Act has a specific requirement for Notice to be given commencing 2003 for the
purpose of giving Public Notice with respect to Budget Adoption and Amendments.
RECOMMENDATION
It is recommended that this report be received and the attached Draft By -Law
prescribing the Form, Manner and Times for the Provision of Notice be enacted.
Respectfully submitted
D. C. Morris
CAO/Clerk
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW #
A BY-LAW TO PRESCRIBE THE FORM AND MANNER
AND TIMES FOR THE PROVISION OF NOTICE
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, S. 251 provides that where a
municipality is required to give notice under a provision of this Act, the municipality shall give
the notice in a form and in the manner and at the times that the council considers adequate to
give reasonable notice under the provision;
AND WHEREAS it is deemed advisable to set out the minimum notice requirements for
those actions for which the notice requirements are not prescribed under the provisions of the
Municipal Act or its regulations;
NOW THEREFORE the Council of the Corporation of the Town of Tillsonburg enacts
as follows:
DEFINITIONS
1. In this by-law
"Act" means the Municipal Act, 2001, S.O. 2001, c. 25
"Clerk" means the Clerk of the Town of Tillsonburg;
"newspaper" means a printed publication in sheet form, intended for general circulation,
published regularly at intervals of not longer than a week, consisting in great part of news of
current events of general interest and sold to the public and to regular subscribers;
"published" means published in a daily or weekly newspaper that, in the opinion of the clerk,
has such circulation within the municipality as to provide reasonable notice to those affected
thereby, and "publication" has a corresponding meaning;
NOTICE OF INTENTION TO PASS BY-LAW — NOTICE OF PUBLIC MEETING
Manner of Notice
2. Where notice of intention to pass a by-law or notice of a public meeting is required to be
given, the Clerk shall cause such notice to be published in a newspaper.
Time of Notice
3. Where notice of intention to pass a by-law or notice of a public meeting is required to be
given, such notice shall be provided in the time frame prescribed in the Act or its regulations,
and if not so prescribed, notice shall be given at least once during the fourteen days prior to
the proposed action being taken.
Form of Notice
4. Unless otherwise prescribed in the Act or its regulations, where notice of intention to pass a
by-law or notice of a public meeting is required to be given, the form of the notice shall
include the following information:
(1) A description of the purpose of the meeting, or the purpose and effect of the proposed
bylaw;
(2) The date, time and location of the meeting;
(3) Where the purpose of the meeting or proposed by-law is related to specific lands within
the Town, a key map showing the affected lands;
(4) The name and address of the person who will receive written comments on the issue
which is the subject of the meeting and the deadline for receiving such comments.
FINANCIAL
Adoption of Annual Budget
5. The notice provisions set out in Sections 2, 3 and 4 shall apply to the adoption of the annual
budget in total.
Amendments to Budget
6. Where expenditure estimates approved in the budget have been subject to quotations or
tenders quoting an amount greater than the estimated expenditure for that item, the approval
process set out under the Town of Tillsonburg purchasing by-law shall apply, and notice of
such amendment to the budget shall be included in the report and the printing of this item on
the Council Agenda, with the notation "Amendment to Budget ", shall constitute sufficient
notice.
7. New projects that have not been included in the annual budget shall be detailed in a staff
report and notice of such amendment to the budget shall be included in the report and the
printing of this item on the Council Agenda, with the notation "Amendment to Budget",
shall constitute sufficient notice.
Operating Costs Incurred Prior to Budget Approval
8. Normal operating costs incurred prior to the adoption of the annual budget shall not
require notice, and approval of such expenditures shall be deemed ratified upon the
adoption of the annual budgelmprovements to Service
9. Unless otherwise designated by regulation, notice of improvements in the efficiency and
effectiveness of the delivery of services by the Town of Tillsonburg and its local boards; and
barriers identified by the Town of Tillsonburg and its local boards to achieving
improvements in the efficiency and effectiveness of the delivery of services by them, shall be
published in the newspaper at the same time as prescribed in the Act for the publication of
the Financial Statements of the Town of Tillsonburg.
GENERAL
10. Where separate by-laws have been enacted in accordance with provisions contained in the
Act, the notice provisions set out in such by-laws shall prevail.
11. No notice shall be required under this by-law, where the provision of notice will interfere
with the ability of Council to conduct business with respect to a matter permitted for a closed
session under Section 239 of the Act.
12. Nothing in this by-law shall prevent the Clerk from using more comprehensive methods of
notice or providing for a longer notice period.
EMERGENCY PROVISION
13. If a matter arises, which in the opinion of the Chief Administrative Officer, in consultation
with the Mayor, is considered to be of an urgent or time sensitive nature, or which could
affect the health or well-being of the residents of the Town of Tillsonburg, or if a State of
Emergency is declared, or if so advised by a Provincial Ministry, the notice requirements of
this by-law may be waived and the Clerk shall make his/her best efforts to provide as much
notice as is reasonable under the circumstances.
EFFECTIVE DATE
14. This by-law shall come into full force and effect on January 2, 2003.
READ a first, second and third time and finally passed
this day of , 2002.
Mayor
CA4/Clerk
' I / . •
/ / i�. 11 /• .il
REPORT
Town of Tillsonburg
DATE: DECEMBER 03, 2002
TO: THE MAYOR AND MEMBERS OF COUNCIL
FROM: DAVID MORRIS CAO/CLERK
RE: 2003 BUSINESS PLANS AND FINANCIAL PLAN
PURPOSE
To Receive and Adopt 2003 Business Plans and Financial PIan for 2003.
BACKGROUND
On November 23rd, 2002 Council reviewed the 2003 Business Plans for all functions of
the Corporation of the Town of Tillsonburg. During this review certain amendments were
made as detailed in the attached summary. As a result, the 2003 Financial Plan Summary
as attached has been prepared showing a requirement from taxation of $8,200,513 being
an increase of 1.24% over 2002.
RECOMMENDATION
It is recommended that the following action take place:
1. That this report be received and that the 2003 Business Plans as amended
according to the attached summaries be adopted.
2. That any surplus funds derived from cost savings or increases in Taxable
Assessment in 2003 be Reserved for future Municipal Purposes.
Respectfully submitted
David Morris
TOWN OF TILLSONBURG
2003 FINANCIAL PLAN
Prepared: 12/6/2002
2003 Financial Plan initially presented to council:
Adiustments made:
Corporate Administration
2002 Projected surplus increased by
County Roads recovery charge
Corporate Administration
2002 Operating surplus reserved for future
infrastructure projects
Corporate Administration
FMW Enterprise budget tool
- missed annual mtce fee
Corporate Administration
Building Department Software
- software budget removed from Building
Dept missed being added to IT Budget
(Hardware cost of $1,400 already included)
Fleet
Moved Floor Jack and Mist; equipment
from Capital to operating budget
Roads
Use of the 2002 surplus reserve
to fund 2003 Roads capital projects
Roads
County Roads recovery
- missed in initial budget
Other Adjustments:
CRF Funding
- Notice of 2003 Funding received
Revised $ (247,000)
Initial $ (172,005) $ (74,995)
Revised
$
Initial
$
(247,000)
$
247,000
Revised
$
35,000
Initial
$
30,000
$
5,000
Revised
$
12,000
Initial
$
-
$
12,000
Revised
$
3,700
Initial
$
3,700
$
-
Revised
$
(247,000)
Initial
$
-
$
(247,000)
Revised
$
(75,000)
Initial
$
-
$
(75,000)
$8,338,508 2 9d4°/d
Revised $ (228,000)
Initial $ (223,000) $ (5,000)
$ (137,995)
$ 8,200,513 1.240%
2003 Financial Plan Information 021204-As Changes to Financial Plan
r,LM1, ,•
REPORT
Town of Tillsonburg
DATE: December 4, 2002
TO: David C. Morris, CAO
NO: 021204 reserve reallocations
FROM: W. John Gott, CA, Senior Accountant
RE: 2002 Year -End Reserve Reallocations
PURPOSE
To present 2002 year-end reserve adjustments for Council's consideration.
BACKGROUND
Reserve allocations, both contributions to and from reserves, were established and approved by
Council at the time the Business Plans and Budgets were approved earlier in the year. However,
some of the capital projects were not completed during the course of the year or came in under
budget, and therefore it is suggested that the associated reserves remain in reserve for future use.
Also, certain revenues that were required to be recognized on the 2001 financial statements
contributing to a significant surplus are suggested to be transferred to reserves. Specifically, the
pre-2000 Water and Sanitary Sewer surplus, and the amount available to reduced future OMERS
contributions.
Attached is a summary of the capital projects that were to be financed by reserve allocations as
approved in the 2002 Budget. (2002 Budget)
Also attached is a summary of the recommended allocations to and from reserves for 2002 based
on the projected actual costs. (2002 Actual)
The 2002 Actual spreadsheet shows a balance in reserve for the year-end of $4,294,470
compared to a budgeted year-end balance of $2,032,776. The significant increase is mainly due
to the transfer of 2001 surplus items mentioned above, transfer of the increase due to assessment,
and the projected 2002 operating surplus.
Please refer to the attached spreadsheets for further comments describing the proposed
allocations.
Staff Report - 2 -
2002 Year End Reserve Reallocations
December 4, 2002
RECOMMENDATION
Since some of the capital projects approved in the 2002 Business Plan were not completed in the
year or came in under budget, it is recommended that the reserves allocations associated with
those projects remain in reserve for future use. Therefore, it is suggested that Council consider
the following resolution:
"THAT Staff Report 021204 regarding 2002 Year End Reserve Reallocations be received;
AND THAT the reserve allocations for 2002 be approved as identified on the "2002 Actual"
spreadsheet attached to the aforementioned Report "
WIG
12/6/2002
RESERVE RECONCILIATION
�999
2000
2002 BUDGET
Transfrom
ritf
Contri
butions
2002 ACTUAL
Contributions
a! _ , Trans 200;-'�
2003 BUDGET
Contributions- ont Lr5TTrans
from
1 2.663
Balance fi
Balance
BsEance
To
Jir*0'rn I Other Rif
Balance
0
From
.
I Other Res Bslance'*�
--,*-". f'- -0rorn
0
otbe**'---,I--,-
r Res
BRIAnce
12
JlJil
L-- 31.2 7
2,L29
2.327
4,153
q ,11482,
2,482
110. 1.!;or Admin.
816,031 1
6
50S.700
hi) 1
-T-
16�A-7
124)'� im
'I 103
(85.070)
�l
_p
140 DC
4.424
8.631
:.15,634
15,634
I5RCustom Service
200 �_Planping
600538
600,538
600.538
562.538
38.000 f A900i
600,538
562.538
2!q..l @Yi!dLn9...
1,900
11900
.090)1
1.900
.90
:1 0
1.900
220
76.000
118,350
118.350
I 18J50
(2.400
91
115.950
.1
0
22 �qLlice.-.DC..
47
2
(2,537) 4.135
3,478
230 Fire
.000
'fi"*000,
21.000
21,000
21,000
1 (10.000)
110
239...! FLre.- K
3076
6,974
6.974
230
210 Airport
165,446
165.44"6'
52, . I . S6 ..
31,962j
94.118
29.118
350 Library
6 974
11.9-6'-7"-'
1.560-_.!_._.._-••
8,839 $.2to)
",706
56.706
356Libray •D
8.995
8.995
14.331
-(2-4-,000)"
23J26
..(16.997)
65ii
360 Museum
-108
48.108
34.337
10.337
20.600
30.337'
(20,060
10.337
376 Tourism
400 Recreation
H.9 -99
103.710
17.716
lq7,284
(122,000)1 3.000
. .. _ . . ..
216.6
1 07. , 294 219.611
------ --- ----
(1.4.j. 600
I -
4 2.000
113.611
450-
I
. - --
19.917
I - --
1.214.1.
. . ... .- - -
. .- . -
I I. I I . .. I
...
Engineering J.,
•
. .....
560 1 Flcei'
128Z5
I (90.0in (38.235)1
263.36*6'.'j' ("g 0*. o(I.O.)
_(38.235)
(17?.366)
130.000
16,000
570 C
600 Cemetery
1 15,000
3W204
15.000
36,204
2
70.000
70.000
0 7.500)! 18,704
5.000 j t 7,500),
70,000
23.704
70,000
18 ' 704
610 Roads
1 294,558
.36.204
402,b65
200.000
i33.36 (20.925) 347 776
935.394 (Z3A,;Lkj)
_t20,'.925). 1,083,1-70'
13 776
610 Z; --- be --
..199.973
4-
181.548
36.232
1
34,507
40*90 0
1** * *
34.507
18 7.29
.57,787 1 Q9.000)
60,000 592)
I - 12,294
58,706
40.000
96..2194.6
72.294
65
* -
' '
242.638
I-- ....
247,298
*",
, - 11 . ,
.,(100.000)1 8
1. (248
. - I
L -095-990)
140 Working Capital Reserve
184.317
Tj
184.317
1 184.317
194,317
1.84.317
2.588,598
7,401.346 2,605,292
242.500 (817.101)[ 2,030.491
2,629,056
(98S.89
4,245,4$5
40,000.1 (1.959, -11)
ZJ29,144
7 -i"ter DC
00'.1
7
2-W
.7i� 11.999
. ..... .
'l 1*..499-
12.071
24,070
24.070
720 Sanit Sewer
ary
326.298
•
720 Sanitary Sewer-. DC.
12,987 (9,714).
(9,714)
3 1
21,945
21,945
7-7,9�-179-"-r-
1 17,117 2,607,
_.J4 577
1 242,500 (817,301)1 2,032,776
1 2,672,786
1 (985,893)1
4,294,470
40,000 1 (1,91;
1 9,311) 1 2,375.15 Ll
021204 reserve allocations.xis - reserve continuity 2002
WJIG
1216/2002
RESERVE RECONCILIATION
ACTUAL
Contributions IQ
Budgeted Savings/ t
Deferred Items
Other
Contributions from
Budgeted Savings/ Other
Deferred Items
,
Trans from
Other Res(&$
Dud Ned)
120 i BIA
1
4.153 1 OTHER: Contribution of operating SUrP103 to feU-fVt$
6,432
140 CoFpAdmin iNi7r)ZSeiffil, ED.IEOWNeCi6r�i
125,756 740.17 Ontario amount
(69.40D)
BUDGETED- HR Mgmt Software ($12.
000);
(49.124); Parka Shop Relocation (123.124). Summer Place
I,234,103
not used S 113.756. HR Mgmt Software cost not
!iocurred
:Computer loan ($17.000); CONNECT Ontario
Renovations (S25.000)
S 12.000; OTHER: PrL,2000 Water Surplus
IS149144
:(SI0.400)
2M San Sewer surplus $231,971.
140 :Corp Admin
ast.
7,003 OTHER: development charges collected to date
Ism
150 Cuslomerservite
38.00D
DEFERRED: Zone plan review and Norfolk boundary
(39.000) BUDGETED, Zone plan review and Norfolk
MoLeqld!a cl!
210 Buildinj
liotpa,
220 i Police - DC
4.427 1 OTHER: development charges collected to dale (2,537)
D: Use of prior yeaes development
111A%
$1562
:ocher itescollected—
23o Fire - DC
- -- -------
211.M
Tso 'Airpon
-Poi,
13.=
31,%2
NEWFEF515- Yam deferred
ITnursformer installation deferred S4,000; Runway
(I 05.50D)
i BUDGETED. Pole Bam IS20.00D); Taxiway
S4,110
;restoration project excess reserved S7,962
(159.000)i Transformer insialmion (S4.D00); Main
;,unway storstion IS 15,000): Runway light conduit
2.5W 1W
5 9 BUDGET: reserve contribution 52.500. SAVINGS:
(I3.000)
-stnt W
i BUDGETED; Renovation of Lobby
:Lobby renovation costs projected to be underbudget by
1.000; OTHER: 2000 operating surplus reserved
S79.896. Budgeted; Projected 2002 surplus of
DC.-
14.331 OTHER: development charges collected to date
23,326
360 Museum
BUDGETED: Replacement urCwW,__(S2_0.0_D0)_;_
39.337
01
00 j Recreation
BUDGETED: Summer Place Renovations (S2S.000), 107.284 Parks Shop Relocation 123.124 S20.925 • S33.735,
219,611
;Cowu costs reserved pending review of toaster plan
'Parks Shop relocation ($85.000); Top dresser
Summer Place Renovations $25.000; Top Dresser
i$25.000; deferral of Parks Shop relocation 1185.0D0;
I(SI2.000)
S4.5DO
;Summer Place elmovotions excess reserved S I 8.0DO:
OTHER: Capital for Superbuild levied
7
surcharile on
Arenausers S6,028, Receipt from Province
re:
4'u TfOTE7
S60 Fleet
I SAVINGSIDFFEWD: E;�es;;;VL "Wi
(90.ODO)
MT (590,000);
(38,235) Parks shop relocation 4$33.733); Top Dresser
263.364
111),SSS; New Bucket truck body not to be delivered
.(S4.500)
un,il 2003 $137.909; Savings on Grader teplacerreplacementreserved
39,672. Sweeper purchased had different
;span than one budgeted resulting in savingr of
Page I or 2 021204 reserve 8110cations.xIs . 2002 Actual Detail
WIG
12161002
RESERVE RECONCILIATION
Contributionsto
Contributlens from
Trans from
2002
Budgeted Savings/
Other
Budgeted Savings I
Other Other Res (as
Ending Balance
I
Deferred Items
Deferred Items
budgeted)
Line painter savings SI.922; Trackless MT Savings
S 1.977: Brine tanks defered to 2001 S 16.000; Floor
:Hoist savings S5.000: Diagnostic Equip Savings
Conservation
----------
------
70,000
Cemetery
5.000
DEFERRED: Office renovations deferred to 2003
(17.500)1
BUDGETED: New road paving JS7.500): Office
23.704
Renovations I S5.000); Rt-rcrifutility shed (S5.000
1,0—j Roads j-200,000
r i 51.464
593,930 BUDGETED; Funffc Road reconstruction $200.ODO;
(233.364):
BUDGETED: Use of Land sale proceeds over 3 yean (20.925) Paris Shop Relocation
111,023.1170
SAVFNGSIDEFERUD: Ridge Blvd Erosion deferred
;(S40.000); Tronier Erosion (S 10.ODO); Ridge Blvd
I
S I 0.0DO; Gocirte St Retaining wall deferred S MOOD;
i
'Erosion (SIO,000); George Si retaining wall
Station Arts Caboose nor to cost municipality S7.500.
a
S I O.00D): Van Norman erosion (S 10.000): Station Art
Coronation Pak Pod Bridge deferred $83.864;
:=e (S7.500); Coronation Park Pod Bridge
1
!(183.864);
Kamps Cr Sidewalks excess $7,627:4th Street &
Kunp3 Cr Sidewalks 1116,000); thSt&CPR
iCPR shortfall in prior year reserve available $6,300;
($ (0.000); PCB Removal MUDD). Concession St
defer Traffic Signal control replacement 112000;
Sidewalks (S 14.000)
Concession Si sidewalks excess $5.973.
t
OTHER 6i R.930;
i,,B-1 Roads - DC
57,787 •OTHER: development chugs collected to date
(20,000). OTHER: Baldwin Place roadwork I
72.294
650 Puking
BUDGETED: contribution to reserves 540,000;
(100.00),
(148,592) BUDGETED- Downtown lot patching ($20.000); Top
58.7"
DEFERRED: $20.000 for deferral of downtown lot
;Lih Bid -ell Lou 035.000); Sciars Lot (S45.000);
patching
;OTHER: Purchase of Broadway Oxford lot
Workinuqa III Reserve
7-
1114.317
7--
i0-0 t Wz,9-76F--*
24,070
720 ewcf
720 j Sanitary Sewer - DC
31.659 OTHER: development charges collected iodate
ZINS
1 242.500
794.4491
1.645.738 -
1317.391)! t
168.5921,
4.294.4701
Page 2 of 2 021204 reserve allocations.als -20D2 Actual Detail
WJG
12/6/2002
RESERVE RECONCILIATION
2002 BUDGET
Contrlbuflons� I Contrlbutlona { Trans from
_.
To From Other Rea Balance
120 BIA
-
j
._ ..
_ _ 2,329
•
140 1 Co Admin
ry
_ ............... !
! (69,4QQ)i
+
$40,400 for CLASS Software 512,000 for HR j (4$,124)
(j23.124) to Parks Shop relocation, and
388,176
j •Mgmt
Software -- $17.000 to offset new compute +{
($21.000) to Summer Place renovations
_.____.____—..__.._..-•----._.._._--•-
40 Cory Admin • DC
••-•-_—...._._.____..._...___....___._. _..._
I
least costs
_
_ ........
8.631•
150 Customer Service
200 Planning
(38.0 -0
Zone- plan review and Norfolk boundary I
562.539
210 Building
la!
lustment proteCl I-
- l
r
••__ __ _.—.__.
220 Police
.I .
I
8,900
11 _350
_. ..
220 1 Police • DC
_
•
_ ` (2.537)!
........_..,...... _ . I I
.....
Ilse of prior year's development charges collecte�
_ ...__...... .... . _ _ _
.. ,
4,135
230 I Firo_.
•
_ _._ .. .... _....
_
_.._.. .._ .
21 000.
230 r Fire - DC
250 I Airport
- -
- - - (105 �OOII
�._.. - ..
Pole Barn (S20.OM); Taxiway ($59.000); !
_ ... -- •.. -- . _ —.. -- -
— . 6.974
52.156
(Transformer
insulation ($4,000); Main runway
storation (S 15.000); Runway light conduit
'
rrpfncemem �57,500) _ _
--
_ _
350 ,', Library
2,50D
_ _ _
Reserve for future capital protects ... +(1 c 000)�
........... _. _
_
Renovation of Lobby— _ .-
_
_ --..__............__..._.-.--•-
)1
350_• Library _DC_.
360 Museum
r.
(24.000)j
Replacement of Carpct ($20.000), Chimney
__—_
_ _ 8.9_95
-10.337
I
- - -
—
170 '. Tourism
400 r Recreation
{ 122.000)
Summer Place Renovations (125,000); parks 107.284
Parks Shop Relocation S23.124 + $20.925 +
3.000
,Shop relocation ($85.000); Top dresser (S12.000)
$33.735. Summer Place Renovations S25.000;
--.--.-_-.__
..._....__.
__. _..__..._ __._.—.--._—___.—•-- --. __..._.
_._......__...._._........—._....---.__..__.._. _..._..__._
To11,esser$4,500_ _..__.._.. _-
-----
450 Transit -------- --
----
----.�_.. ._..._._ __. ._—__-.—
--•---•----._....—_-------•---.. —.—
—
---
350 Engineering„_.._.._..
_.........----._....._.._—..---__..---._._..__.._
560 Fleet —
__— — — -__,_ _(90.000)
~
- MT ($90.000);—.----.-- --__ �38 235?—.—_�-
570
Conservation
_—_�—
70.000
600
Cemetery
(17,500)
New road paving (S7.500); Office Renovations
18,704
($5.000); Re -roof utility shed (S5.000)
610
Roads
200,000
Rve for re futuroad reconstruction proje—m
eser
(233,364)
Use of Land sate proceeds over 3 years
(20.925)
J47,776
(S40,000); Trottier Erosion ($10,000); Ridge Blvd
Erosion ($10,000); George St retaining wall
(S10.000)-. Van Norman erosion (S10,000);
Station An Caboose ($7,500); Coronation Park
Pea Bridge (S83,864);
----
—
--
-
--..-- ..—.
•--•--��. — — •-----
--- --
—•--•----- ---- •- ----•—
Kamps Cr Sidewalks (516,000): 4th St 6t CPR
($10.000); PCB Removal ($22.000); Concession
i
1St Sidewalks ($14,000)
610
Roads • DC
34,507
65Q
Parking
40,000
Reserve for future lot capital costs (100,0001
Downtown lot patching ($20.000); Top Lift
187,298
Bidwell Lots Scan Lot ($45.000):
--------------•
140_
Working Capital.Reservc
-------
--__ -- ----------_..—..... I- --
.($35.000);
�.
!.
I _....... _.._. .-...._.----
_�(8....
700
726
Water• DC
I• Sanitary 5ewa
_ ........ __............- - - _.. �.._ ..........
11,999
720
(Sanitary, Sewer_ DC .• _•
- •
_
(9,714)
242 c00
1 917 301
i
1
2 032 776
021204 reserve ailocations,zls • 2002 Budget detail
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Reserves Analysis
• .. . �• ��.
t
' r
�� '.1 Y - ',
1.
S' 'r. Le.
! � t yi. t -
i, � r• .4 .) , St r ", „1,+ ` ma's
!
'�. {
>} t �
� l,su .sr fit•. , �
,
�2`��� fi� >♦�i
Y-- -/ �ttL act ,' J �
!1
� , .. �`
.-, ,: � : •i �;
�'id`s CtKft"%: Di. �. . `1.x�.'c?. F r,M,
.. .�,� S'/ .,`k)+S l(� i 't 1 ��! J �:'.� :�7 (
^{.
1 t7�•
{ `}^
p i ,.Y_,:
1 .Cr
1 A-io"t 7=hy�+t ���\ t ��•.ti-. Y :t \t <' .) L t ,1:(
2c g>Y �".�' i� ?'•1 �1� .A r k 1 "L°5 �f r?a.l:il Y:.1: { Y i
3� t `r l
',r:.
,: V7.
\' i '•
�.:'
.:. .\.
,%� t � !L � 1 ' f
.�.
\'r '
r (:
iTd ''� 1'tR � 1 t
2•� i { W '�c ♦ t'J
i.•
�-`i1
tt s 1 ✓ �
�
:+ .5�?t, L'r: �
�Vt 1 ) r
Y3�
d
,�w +t 2y.t„
t
t �
�'l t
t
7.
1
M11d
NN Qo �`��- 40 �t� 4,�c`�`��5�
4R
O 1999 Balance
® 2000 Balance
O 2002 Balance
02003 Balance
1.._ .. _ __ .._,..___
REPORT
Town of Tillsonburg
DATE: DECEMBER 3, 2002
TO: THE MAYOR AND MEMBERS OF COUNCIL
FROM: DAVID MORRIS CAO/CLERK
RE:
PURPOSE
To recommend to Council an Action Plan to implement provision of Compensation
Report of Personnel Management Associates under date of September 2002.
HISTORY
In 1999, Council adopted a Compensation Plan prepared by Allmat and Associates. One
of the recommendations contained in that report related to a Review of the adopted
Compensation Plan every 3 years. On this basis, the firm of Personnel Management
Associates was retained to carry out a Pay Equity and Compensation Review of the
existing Compensation Plan. This included bringing into the Plan positions previously
employed by the former Tillsonburg PUC as well as employees previously covered by a
CUPE Collective Agreement, which was decertified in 2001.
DISCUSSION
As part of the Review, a gender —neutral job evaluation was carried out resulting in the
establishment of 19 grades that all jobs were slotted into based on their point totals. An
appeal process was provided for during this process, which has resulted in some
amendments being made by the Committee charged with carrying out the ranking. This
has also resulted in the preparation of a pay equity report, which provides for necessary
adjustments to "female jobs' based on legislative requirements. The developed salary grid
also included an external Market -place comparison. The previous provision of a
performance based "Bonus Plan" is proposed to be eliminated however movement
between the Base Rate and Job Rate will be Performance based with Annual Reviews
being carried out for all full time employees.
RECOMMENDATION
This report be received and the following actions be adopted pertaining to Report of
Personnel Management Associates of September 2002:
1. The Salary Grid as shown as Appendix 6-A utilizing modified salary line be
used for Compensation purposes for 2003
2. Pay equity calculations be adopted and Pay Equity Plan be posted January
1st, 2003.
3. Performance Reviews take place in December 2002 for all full time
employees of the Town of Tillsonburg and in each subsequent December.
4. All full time hourly and salaried employees of the Town of Tillsonburg be
placed on the Compensation Grid by applying 3% increase to salary or wage
rate as of December 31", 2002(excluding any Bonus paid in 2002) or at Base,
whichever is greater effective January Is', 2003.
5. That the following personnel changes be adopted:
➢ Airport Manager position be recognized as a full time vs a contract
position
➢ Works Foreperson title be changed to Roads Manager
➢ Revenue Officer be changed to Revenue Manager
Respectfully submitted
D. C. Morris
CAO/Clerk
REPORT
Town of Tillsonburg
DATE: DECEMBER 3, 2002
TO: THE MAYOR AND MEMBERS OF COUNCIL
.
FROM: DAVID MORRIS CAO/CLERK
RE: FEES FOR SERVICES, PERMITS, AND
APPLICATIONS
PURPOSE
To bring forward a Recommendation for a By -Law to Adopt a Schedule of Fees for
Municipal Services, Permits and Applications.
HISTORY
The Town of Tillsonburg last reviewed and amended its Schedule of Fees in 1997. Since
then, The Tillsonburg, Parks, Community Centre and Recreation Commission as well as
the Tillsonburg Public Utility Commission have been converged into the operation of the
Town of Tillsonburg
DISCUSSION
The new Municipal Act comes into force January is', 2003 and provides that
municipalities make available to the public a list indicating which services and activities
will be subject to fees an charges and the amount of each fee or charge.
RECOMMENDATION
That this report be received and the Draft By -Law attached be enacted.
Respectfully submitted
David Morris
CAO/Clerk
Town of Tillsonburg
Miscellaneous Charge Listing
Item
Price
GST
Unit
Proposal
Justification for Change
Affadavits
$10.00
none
each
Agricultural Land Rental
Airport Ball Ca
$12.00
INC. GST
each
Airport Fanny Pack
$10.00
INC. GST
each
Bag Tag
$1.00
none
each
Blue Box
$7.00
none
each
Building Permit Fee
a)$25.00 for first
$1000.00: b)$5.00
for each additional
$1000.00
none
each
Building -Catholic School Board Fee
$250.00
none
each
Building-Tillsonburg Le
$1,458.00
none
per SFD
Cat Licence - Complete
$20.00
none
each
Cat Licence - Complete New Licence
$17.00
none
each
Cat Licence - Spayed Neutered
$15.00
none
each
Cat Licence - Spayed Neutered - New Licence
$12.00
none
each
Cat Licence -Replacement Tag
$3.00
none
each
Cemetery Care Marker
$50.00
+ GST
each
Cemetery Care Monument
$100.00
+ GST
each
Cemetery Care Monument
$200.00
+ GST
each
Cemetery Cement Work
+ GST
Cemetery Columbarium
$825.00
+ GST
each
Cemetery Columbarium
$895.00
+ GST
each
Cemete Colun Niche
$700.00
+ GST
each
Cemetery Cremains Saturday Surcharge
$50.00
+ GST
each
Cemetery Metal or concrete Vault
$100.00
+ GST
each
Cemetery Overtime Burials
S150.00
+ GST
each
Cemetery Perpetual Care Colum
$125.00
+ GST
each
Cemetery Perpetual Care Colum
$150.00
+ GST
each
Cemetery Perpetual Care Colum
$160.00
+ GST
each
Cemetery Perpetual Care Cremation
$100.00
+ GST
each
Cemetery Perpetual Care Cremation
$50.00
+ GST
each
Cemetery Perpetual Care Plot
$160.00
+ GST
each
Cemetery Perpetual Care Plot
$190.00
+ GST
each
Cemetery Plot Saturday Surcharge
$150.00
+ GST
each
Cemetery Provincial Licence Fee
$10.00
none
each
Cemetery Removal and Re -interment
$600.00
+ GST
each
Cemetery Removal and Re -interment
$800.00
+ GST
each
Cemetery Stat Holiday Burial
$200.00
+ GST
each
Cemetery Transfers
$25.00
+ GST
each
CemeteEy Veterans Standing Monument
$175.00
+ GST
each
Cemetery Winter Opening
$50.00
+ GST
each
Cemetery -Burial Openings Cremation
$100.00
+ GST
each
Cemetery -Burial Openings Cremation
$150.00
+ GST
each
Cemetery -Burial Openings Cremation
$70.00
+ GST
each
Cemetery -Burial Openings Cremation
$75.00
+ GST
each
Cemetery -Burial Openings Plot
$140.00
+ GST
each
Cemetery -Burial Openings Plot
$225.00
+ GST
each
.Cemetery -Burial Openings Plot
$300.00
+ GST
each
Cemete -Burial Openings Plot
$350.00
+ GST
each
Town of Tillsonburg
Miscellaneous Charge Listing
Item
Price
GST
Unit
Proposal
Justification for Change
Cemetery -Burial openings Plot
$475.00
+ GST
each
Cemetery -Grave Sale Cremations
$150.00
+ GST
each
Cemetery -Grave Sale Plot
$240.00
+ GST
each
Cemetery -Grave Sale Plot
$285.00
+ GST
each
Certificate Re uest-En ineenn
$30.00
none
each
Certificate Requests -Building
$30.00
none
each
Certificate Requests -Subdivision
$30.00
none
each
Certificate Requests -Tax
$30.00
none
each
Certificate Requests -Utility
$0.00
none
each
$30.00
Should be same as other charges to cover time and materials.
Certificate Requests -Zoning
$30.00
none
each
CSC Photocopies Double Sided
$0.20
+ GST
each
Should be standard across munici atilt
CSC Photocopies Single Sided
$0.10
+ GST
each
Should be standard across municipalilty
CSC Postage Regular
$0.48
+ GST
each
Design Criteria By-law Deposit Add Lot
$500.00
none
each
Design Criteria By-law Deposit First Lot
$1,200.00
none
each
Dog Licence - Complete
$20.00
none
each
Dog Licence - Complete New Licence
$17.00
none
each
Dog Licence - Neutered/Spayed
$15.00
none
each
Dog Licence - Neutered/Spayed - New Licence
$12.00
none
each
Dog Licence - Replacement
$3.00
none
each
Fire Report Co
$50.00
none
each
Fire Search for Outstanding orders
$50.00
none
each
Fire Inspection - Li our Licence
$50.00 hour
plus$50.00 Report
none
each
Minimum $100
After Hours Inspection
$100.00 hour
none
each
new
Fire Recharging SCBA Cylinders
$5.00 tank - Fire
310-others
Annual Contract
$300
none
each
Fire Preventaibe False Alarms
$250.00 for 3rd
alarm/yr +$50. For
each additional per
calendar year
none
each
Fire Industrial Training
$75.00 hour after 2
hours
none
Fire -Spills and Hazordous Materials Incidents
$150.00 hour/truck
plus $20.00
hour/person
none
$20.00/ hr/ ers.
Fire -Rental of Training Room
$50.00 hour
lus$50.00 Report
none
each
Fire- Carbon Monoxide Investigation -Quick Res .
no charge
Fire -Carbon Monoxide Investigation -Complete
$100.00
none
each
Fire Watch
$40.00 hrlper
person
Industrial Directory
$5.00
none
each
Licence - Bazaar -Bingo
2%
none
each
Licence - Bingo
2% up to $5500.00
none
each
Licence- Bazaar - Raffle
3% max $5000.00
none
each
Licence-50150 Raffle
3%; $10.00
minimum
none
each
3%;minimum
$25.00
Minimum $10.00 does not cover administration costs and time
Town of Tillsonburg
Miscellaneous Charge Listing
Item
Price
GST
Unit
Proposal
Justification for Change
Licence -Bazaar
$10/wheel 3 wheels
max
none
each
Licence -Nevada at Other Location
3%
none
each
Licence -Nevada at Own Location
2%
none
each
Licence -Raffle
3% minimum
$10.00
none
each
Mminimum
$25.00
Minimum $10.00 does not cover administration costs and time
Licence -Special Sales
$1.00 per $1000.00
none
each
Licence -Marriage
$75.00
none
each
$100.00
Licence costs $55.00 plus time and material
Licence -Home Occupation
$100.00
none
each
Licence -Kennel
$25.00
none
yearly
Licence -New Business
$100.00
none
each
Licence -Pawnbroker New
$160.00
none
each
Licence -Pawnbroker Renewal
$60.00
none
yearly
Licence -Pawnbroker Secudty Deposit Refundable
$2,000.00
none
each
Licence -Sales Person
$200.00
none
yearl
Maps Aerial Photo County
$30.00
+ GST
each
Maps County Roads
$4.00
+ GST
each
Maps Zoning Color Large County
$30.00
+ GST
each
Maps Zoning Color Small County
$25.00
+ GST
each
Maps/Copies Engineering Single
$3.50
+ GST
each
$5.00
Minor Variance Application
$250.00
none
each
Out of Town Deaths
$10.00
none
each
Parking -prohibited Area
$20.00
none
each
Parking -No Parkin 2am-7am
$20.00
none
each
Parking -over 2 hours
$10.00
none
each
Parkin -In Loading Zone
$20.00
none
each
Parking -Double Parking
$20.00
none
each
Parking -Near Fire Hydrant
$20.00
none
each
Parking -Wrong side of road
$20.00
none
each
Parking -Too close to corner
$20.00
none
each
Parking -Too far from curb
$20.00
none
each
Parking -obstructing driveway
$20.00
none
each
Parking -obstructing traffic
$20.00
none
each
Parking -in bus zone
$20.00
none
each
Parking-Parking/Standing in fire route
$50.00
none
each
Parking -in disabled parking space
$100.00
none
each
Plumbing Permit Fee
a)$25.00 first fixture
b)$5.00 per fixture
none
each
Police -Accident Photos/Video
$40.00
none
each
Police -Alarm Monitor
none
each
Police -Bike Licence Fee
$5.00
none
each
Police -Dispatch fee
none
each
Police -Escort Fees
none
each
Police -Fingerprints
$25.00
INC. GST
each
Police -Licence Transfer
$15.00
INC. GST
each
Police -Limousine Owner Licence
$100.00
INC. GST
yearly
Police -Limousine Drivers Licence
$25.00
INC. GST
each
Police -Limousine Renewal
$15.00
INC. GST
yearly
Town of Tillsonburg
Miscellaneous Charge Listing
Item
Price
GST
Unit
Proposal
Justification for Change
Police -Limousine Vehicle Licence
$35.00
INC. GST
each
Police -Occur Report
$40.00
none
each
Police -Security Checks
$25.00
none
each
Police -Taxi Cab Owner Stand
$125.00
INC. GST
yearly
Police -Taxi Cab Drivers Licence
$25.00
INC. GST
each
Police -Taxi Cab Renewal
$15.00
INC. GST
yearly
Police -Taxi Cab Vehicle Licence
$35.00
INC. GST
each
Police -Technical Traffic Collision
$500.00
+ GST
each
Police -Witness Fees
each
Rain Barrel
$55.00
INC. GST
each
Site Plan Application
$225.00
none
each
Tax Re istration Service Costs
each
$750.00
Town Devel Fee Apt
$59.00
none
each
Town Devel Fee Apt > 1
$74.00
none
each
Town Devel Fee Fire > 1
$65.00
none
each
Town Devel Fee Fire Apt
$52.00
none
each
'
Town Devel Fee Fire Row
$91.00
none
each
Town Devel Fee Fire SFD
$101.00
none
each
Town Devel Fee Libra > 1
$152.00
none
each
Town Devel Fee Libra Apt
$121.00
none
each
Town Devel Fee Libra Row
$212.00
none
each
Town Devel Fee Libra SFD
$236.00
none
each
Town Devel Fee Police > 1
$47.00
none
each
Town Devel Fee Police Apt
$38.00
none
each
Town Devel Fee Police Row
$66.00
none
each
Town Devel Fee Police SFD
$73.00
none
each
Town Devel Fee Roads > 1
$603.00
none
each
Town Devel Fee Roads Apt
$482.00
none
each
Town Devel Fee Roads Row
$843.00
none
each
Town Devel Fee Roads SFD
$934.00
none
each
Town Devel Fee Row
$104.00
none
each
Town Devel Fee SFD
$114.00
none
each
Town Fla 72" x 36"
$100.00
INC. GST
each
$125.00
To recover costs - currently selling below cost
Utility -Account Set Up Fee
$10.00
+ GST
each
Can only be adjusted through the OEB
Utility -Special Meter Reading
$10.00
+ GST
each
Utility -After Hour Reconnect
$27.25
+ GST
each
Utility -During Hours Reconnect
$15.00
+ GST
each
Utility NSF Cheque Fee
$8.40
none
each
Should be standard across municipality
Utility -Generator 100 W 122/208
$300.00
+ GST
perday
Utility -Generator 125 W 347/600
$400.00
+ GST
perday
Utility -Interval Meter
$1.100.00
+ GST
each
Reviewed by Hydro Board
Utility -Labour
$40.10
+ GST
per hour
Utility -Miscellaneous Materials Mark Up
25%
+ GST
percentage
Utility -Pole Rental - 30 ft
$1.50
+ GST
month
Utility -Pole Rental - 35 ft
$2.25
+ GST
month
Utili -Sentinal Light Rental - 150 W
$3.70
+ GST
month
$3.75
Consistency of rates with bulb size - compared with other
municipalities
Utili Sentinal Light Rental - 175 W
$3.35
+ GST
month
$3.75
Utili -Sentinal Light Rental - 250 W
$7.00
+ GST
month
$4.00
Utilit -Sentinal Light Rental - 400 W
$3.70
+ GST
month
$4.00
Utilit -Sentinal Light Rental - 70 W
$3.35
+ GST
month
$3.50
Town of Tillsonburg
Miscellaneous Charge Listing
Item
Price
GST
Unit
Proposal
Justification for Change
Utility -Sewer Camera Job flat rate/job)
$50.00
+ GST
flat rate
Utility -Truck Charges - #20
$6.00
+ GST
hour
Utility -Truck Charges - #26
$6.00
+ GST
hour
Utility -Truck Charges - #28
$7.00
+ GST
hour
Utility -Truck Charges - #29
$6.00
+ GST
hour
Utility -Truck Charges - #30
$7.00
+ GST
hour
Utility -Truck Charges - #41
$8.00
+ GST
hour
Utility -Truck Charges - #44
$8.00
+ GST
hour
Utility -Truck Charges - #65
$31.65
+ GST
hour
Utility -Truck Charges - #66
$31.65
+ GST
hour
Utility -Truck Charges - 967
$32.37
+ GST
hour
Utility -Truck Charges - #86
$28.48
+ GST
hour
Utility -Water Heater Rental - 40 gal.
$3.50
+ GST
month
$6.25
At present costs exceed rental rates recovered. These increases will
ensure no loss on sale.
Utility -Water Heater Rental - 60 gal
$3.75
+ GST
month
$7.25
Water Permit Non -Metered Condo
$10.00
+ GST
each
Water Permit Non -Metered Residential
$25.00
+ GST
each
Water Violation
$75.00
none
each
Zone Change Application
$500.00
none
each
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO.
A By -Law to adopt a Schedule of Fess for certain Municipal applications, services and
permits.
WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain
Municipal applications, services and permits
NOW THEREFORE the Council of the Corporation of the Town of Tillsonburg enacts
as follows:
1. That Schedule "A" to this By -Law is adopted as the Schedule of Fees for certain
Municipal applications services and permits listed therein.
2. That the Fees listed in Schedule "A" may be increased yearly by the annual
Consumer Price Index by Resolution of Council.
3. Should the provisions of any other By -Law of the Town of Tillsonburg or other
document purporting to set the Fees listed in Schedule "A" be in conflict with the
provisions of this By -Law, the provisions of this By -Law shall prevail.
4. That Schedule "A" to this by-law forms part of this by-law as if written herein.
5. This By -Law shall come into full force and effect on December 31 S', 2002.
READ a first, second and third time, passed, signed, sealed and numbered
this 9'h day of December 2002.
Mayor
Clerk
To /Town of Tillsonbarg
Froa Karen Baker 6 Associates Inc. 12/03/02 7:24pa p. 1 of.16
The Canadian
National
Institute
to for the Blind
Ontario Division
Unstitut
national
j canadlen
pour
{ ' . Division de velOrtWb
1929 6ayview Avenue
Honormy Patron: I
rile }Eonnurabte Jaffm K. Barttetnan
Toronto, Ontario
l tmap-narri Gtrvmor of Ontario
Canada M4G 358
(416 486 2500
)
Patron d' Q Jwncr
L7unareble Jamcn K. 13attteman
Fax: (416) 480-7503
Lieutenant o0vvemeur de r(M1360
www.cnib.ca
RECEIVED
DEC..' 4 2QQ7,.._
.---... ----- - __
OW
December 3, 2002
To Whom It May Concern:
As per the requirements of the Alcohol and Gaming Commission of
Ontario, this is to notify you that The Canadian Nationall Institute for
the Blind, Ontario Division has been issued Lottery Licence Number
P022521, to conduct a province wide charitable raffle.
One hundred and five thousand (105,000) tickets at $10o each will be
offered for sale to the public commencing January 13. 2003. There will
be 10,097 prizes awarded worth over $5.055 million. An early bird
draw will be held April 28 2003, with the Grand Prize Draws taking
place on April 18, 2003.
Tickets will be available through toll -free telephone orders or mailed
applications. A media campaign will be executed province -wide and
will include newspaper, television, radio and brochure drops via
Canada Post. Ticket applications will be included in the brochures.
One or all of these forms of advertising will reach your municipal
district.
Any inquiries may be directed to Dan Horvath at (41 fi) 480-8687.
Thank you for your support and co-operation with this lottery.
Y truly,
aron Flashford, CPRE
Director, Marketing and Communications
The Canadian National Institute for the Blind,
Ontario Division
We provide servi= to people who are Wind. visually imiusirled. and dealbEM to enhance ftir independunco.
Nous tourrftsons Aux persunnes mugles. tsuidicAoies visucacs nrt sourdes avouctles des wrvrcas rtui viserlt d',,%=oitre lour autoncxnia.
.v �.v.•N • ••�•YV.WV�
� ��%' � � �t'IenIIS31pfl akOolS et fK0 leux
�nCd 0111mio do rorfario
&L%M anLGu UGAGL 0 A„W6106Cb AIR..
Zu«Vry Licence
Licence de loterle
CANADIAN NATIONAL 1ti'STZTUTE FOR THE.
lciuJ/UC r:Cspa P. C oI to
Po22s21
$LYND - VAMNARIO DIVISION GIN #: CNCO070
1929 SAYVIEW AVENUE
TORONTO, ONTARIO
M4G 3E6
Total value of all prizes in any lottery conducted Undar this La valeur totale des Prix dune laterle arganis6e an vertu
licence not to exceed $ 61055,146 in cash. de la presente licence ne doit pas exc6der 5 055 748 3
or merchandise or articles at g9ulvalent market value. en es es qu tug valeur dWivalenle en nature_
The licensee mast observe all terms and conaltIons of this L'Organisme autoris6 Clod se conformer a toutes les
licence as agreed to in its application. modalitps dont I•l a cenvenu dans le demande de
The conduct of this lottery scheme is restricted to the dates, licence. On doit conduire to lotede sebn les dates.
hours and limits Specified on this Ileence. heures st llmites qui y sont lndiquees.
UCENSEE IS IMMIRM TO ADHERE TO ALL REGULATIONS; TERMS & CONDITIONS- PAU TO THE ATTACHED ADDEM" TO THIS LICENSE.
TWb RAFFM LOnUY COMtItISES OF ONE it) 'EARLY BIRD- DRAW WITH ONt? Ill 'PRIZE' DAAW; nN ItI 'FINAL' DRAW MT4 rtN
INDUSAND AND MNFly FOUR1t0.0941 'PRIZE' DRAWS AND A 'GRAND PRIZE- DRAW DATE WITH TWO12I -PRIZE- MAWS.THME ARE A GRAND
70TAL OF UN THOUSAND AND MMJETY SEVEN (40,097I-PRIZE- DRAWS ON THIS LOTTSRY, SEE ADObNDUM FOR FULL DETAILS.
Data v( fssuelDate 'de d6WMnoe •da tit r=rm
November 21, 2002
Ftwww of Alcohol and 62mm0
ReOiatratetif ees atcoals et des jeux
e013(98/o2)
not TransferablelNon aessible
To /Town of Tillsonburq
From Karen Baker & Associates Inc.
12/03/02 7:24pm p. 3 of —old
vo
AkoW and Ganong
CamrMsslon of OteWo
20 Dwoss Street Wog
Toronto ON MSG 2N6
caauatssiun drs stools
at des ima do ronwo
20, ► se t?endos Quest
TWOMo ON MSG 7NG
1
7&phont:016)]16.0;9 or 1-M06 2.2976
F46sirailta (416) 376•1711
File: CNC 00700
ADDENDUM to and part of Raffle Lottery Licence F022521
dated November 21 t 2002.
Its addition to the Raffle Licence Termc and Conditiont 6004A-B (DI/12), the following Additional
Terms and Conditions apply to the above noted licence issued to the Canadian National Iusdtute
for the Blind — Ontario division:
1. A financial report with respect to the said raffle lottery licenec 0022521 must be filed with
The Alcohol and Gaming Commission of Ontario within thirty (30) days of the last draw.
The report should be submitted on the prescribed form [LorteryReport 06347(99107)1 with
additional attachments as necessary, including all appropriate invoices, roceipts and deposit
slips. The report shall also include all payments made to Gaining Service Supplim/s. Please
note that proceeds from this tottery cannot be utilized forpurposes other than as approved on
the application.
2. The draw must be held on the date(s) specified on the licence and as below, r+cgwdlcn ofthe
outcome of the raffle ticket selling campaign. Failure to hold a draw as specified is a breach
of the terms and conditions of this licence. Amendra nts require fifteen (15) days written
notice and may only be made if ticket sales have not begun.
Early Bird draw : Wednesday, April 029 2003.
Number vfdraws : One (1) "prize" draw.
Time of draw : At 17.00 hours.
Typc of draw : Stub draw.
Venue of draw : Offices of HearingPbint LP
200 Consumers Road
Suite 0 Soo
Willowdale Ontario. M2 j 4R4.
Final draws Commencing Tuesday, April 15, 2003 until completion on
Thursday. April 17, 2003.
Ntunber of draws : Ten Thousand and Nincty Four ( tom) -prize, draws.
Time of draws : Commencing at 09.00 hours on each day.
Type of draws : Stub draws.
To i'fWn of Tillso nhnrg
Antchol and Omi► g
Comuedssic" of onudo
20 nurtdas Stria! V*.%,
76MAto ON MSG 2?&
From Karen Baker b Associates Inc.
CoWaWnion des a ow*
ot ds% Wn de f•ort@rW
20. rue burro oUest
Toronto ON MSG 2N6
2
12/03/02 7.24pm p. 4 of 10
File: CNC 0070.
Sequence of draws
: From prize of least value tq prize of highest value.
Venue of draws
: Offices of $earingpoint Lp
200 Consumers Road
Suite # 500
Willowdalc Ontario. M214R4.
"Grand Prize" draws: Friday, April 18, 2003.
Number of draws
: Two pyt pri2c" draws.
Time of draws
: Cornmencing at 13.00 hours.
Type of draws
: Stub draws.
Venue of draws
: Canwest Global Television
81 Barber Greene Road
Toronto Ontario, M3C 2A2.
OW
3. The use of any net proceeds of this event is as approved on your application.
4. The only authorized ticket numbers for rattle licence 0022521 are: 000001 to 105000
(inclusive). Price per ticket: CAN$100.00 (One Hundred Dollars each).
5. Only tickets thst have been paid for and/or bave been verified as paid for, stye eligible
to be entered for the respective drawls. The lieensee is to ensure that this regnireMtDt is
strictly adhered to.
ti. Any changes in the ticket number will require the written approval of the Alcohol and
Gaming Commission of Ontario.
7. The licence' cam'Ot utilize the services of an individual or a company to provide gaming
services to a lottery unless the individual or company has a valid and current registration with
The Alcohol and Gaming Commission Of Ontario to provide such services. The licencee is
required to notify the Alcohol and Gaming Coinntission of Ontario, of the utilization of any
Gaming Service Supplier, prior to the contraeting of such services, along with the signed
agreements and a detail of the services being provided. This includes Telemarketing
Services. Sub -contracting of Services for gaming related functions by fegistered Gaming
Service Supplier/s are also bound by this requirement The use of the following Gaining
Service Supplien are approved:
a. Karen Bakcr & Associates Inc. (Reg.# 00095124).
To /Town of Tillsonbnrg
From Karen Baker 6 Associates Inc.
12/03/02 7:24pe p. S o*jd
Akabol and Ca"
COMMiseiun of or=gde
20 Mndn Sheet w*se
Toronto ON MSG 2N6
Con► WAIDn on =koch
sd des iftax do f'O"tWw
20. rue Ouftfts OuCa
TwoMa ON MSC 2N6
3
File; CNC 0070.
b. MiraTel Solutions Inc. (Reg # 00074291).
c• BearingPoint LP (Reg # 00104080).
It is the responsibility of the Licensee to ensure that the above Gaming Service
Suppliers hold valid registrntioes during the period of this lottery license 0022521.
& Ensure t1lat the raffle Lottery licence number P022521 and the mmnc of the charity appears on
both the main ticket end the ticket stub. Lottery licence 0022521 must also be printed on all
forms of advertising for the raffle in question, including all detachable parts of advertising
items as well as on any published list of winners. Please note that the name of the Charity
must be mere pronounced on the Tickets and Advertising materials. The name ofthe charity
must be as is on the licence issued. Tieket/adVertisemcnt must also include the sequence of
the draw.
9. The licencee shalt ensure that all advertising with respect to the lottery schem4 is in
compliance with the Raffle Licence Terns and Conditions 6004A-8(0l/I Z), any Additional
Terms and Conditions with respect to the said licence P0222521 and is otherwise in
compliance with the law, including sections 52 and 59 of the Competition Act (Canada),
Samples of print advertising and/or script otradlofI V advertising are to be submitted
to the Alcohol and Gaming Commission of Ontario, prior to such Advertising.
Advertising samples are reviewed by the Alcohol and Gaming Commission of Ontario to
ensure compliance with the Raffle Licence Terms & Conditions and for no other purpose.
The licencee is responsible for the content of advertising.
10. hi the event the licensee wishes to advertise andlor publicize the odds of winning on this
lottery, the l icensee is required to additionally state that: "All inquiries, ifany, on the `odds
of winning' arc to be made to the licensee, prior to the purchase of ticket/s".
This statement must be included whenever and wherever odds of winning are published.
11. It is the responsibility of the Iicencec to verify the accuracy of all statements made in
the advertising.
12. T"he licencee acknowledges that they will cease and desist any advertising that does not
comply with Section 9. of this addendum to the said licence P022521, oris mi leading, upon
receipt of written notification from the Alcohol and Gaming Commission of Ontario.
13. Should the licencee choose to insure the lottery event against toss, the premium cannot be
P
<00
OW
To flw of Tillsonburq
f
From Karen Baker 6 Associates Inc.
12/03/02 7:24P P. 5 of 10
` Alcohol and Ge Wog
t Commission of ontaft
ZU Oundas Stroe1 Vocal
Toronto ON MSG 2N6
camniiscian d" shoos
at des iws Qc rowj*w
20, is DURdas ULmd
Toronto ON AASG 2N6
4
File: CNC 00700
paid from lottery trust funds. The insurer cannot participate in any manner in the lottery
event. The licencee must provide a copy of the insurance contract with the lottery
application.
14. Should the Licencee require to sell tickets in a Municipality or City other than the City of
Toronto, you are required to submit the request in writing to the respective City or
Municipality, along with a copy of the original application and the licence with the
addendum issued Permission to extend sales into municipalities other than the home -base
municipality will be considered for municipalities in the Province of Ontario only. Please
refer to Chapter 6, para 6.5.1 of the Lottery Licensing Policy Manual. (See copy zttachrd).
Licencee is required to inform the Commission of the Cities or Municipalities in which
tickets are being sold as soon as such sales occur, along with the approval received from such
Cities/Municipalities.
15. As per Section 5.3 of Raffle Licence Terms & Conditions the licensee shall ensure that:
a_ Raffle tickets are not solicited, or accepted from, or processed, for persons loeatcd
outside of Ontario.
b. Raffle tickets are not distzibuted, mailed or otherwise sent to parsons located outside
of Ontario.
C. The raffle lottery scheme is not advertised, promoted or otherwise marketed to
persons located outside of Ontario.
16. 1t is a condition of this Ucence that the licensee is not permitted to purchase any tickets
ola this lottery.
17. The use of IrrernetlWebsite for advertising and/or acceptance of ticket orders is not
Permitted in respect of the lottery licence 0022521. Howower, publishing of names of
winders are permitted on 1'nternel/Website, provided these names are also published at the
same time in the newspaper/s; and the Alcohol and Gaming Commission is informed_
18. The licensee is to ensure that the toll free telephone/facsimile facilities in respect of this
raffle lottery is confined to the Province of Ontario only.
Ob
P
a.
To /Town of Tillsonburq
AkoW and Gaeiin9
COmmission of Ontario
20 Dand4a Stre4p {Aka!
Toronto Om MSG 2N6
From Karen Baker d Associates Inc.
Commission om skpofs
of des faux do roritw10
29. rue DwWas ourst
Yoronto ON MSG 2M6
5
19. Prizes offered must be without any encumbrances to the winners.
12/03/02 7 x 24pa p. 7 of _
Oetsrio
File: C1TC 00700
20. This addendum forms part of your tottery licence # P02252 i and should be attached to the
Said Iiconce.
eo Rabim
Licensing Officer
November 21, 2002.
Oft
To Man of Tillsonbnrg Frain Karen Baker d Associates Inc. 12/03/02 7:24pe p. 8 of 10
LOTTERY LICENSING POLICY MANUAL
RAFFLE. LOTTERY SCHEMES CHAPTER 6
• An irrevocable letter of credit, from a bank or financial institution,
made payable to the Minister of Finance, in the amount of the total
value of the prizes to be awarded including all taxes and with a
minimum expiry date of no less than 45 days after the date of the
event.
• A budget for the applicant organization, covering the current 12
month fiscal or calendar year, detailing how resources will be
acquired and dispersed during this period.
• ' Invoices, bill of sale, 'purchase and sale agreement for any prize of
$1.000 or greater ion value.
• The Rranch may also request a copy of the advertising or copy of
the raffle ticket before approval is given.
6.5.1 PROCEDURE FOR OBTAINING LETTER OF PERMISSION FOR
PROVINCE WIDE RAFFLES
Where a charitable or religious organizzation wants to conduct a raffle
lottery across the province, it must notify any municipality in which it
wishes to sell tickets. The licence (whether provincially or municipally
issued) allow's the organization to sell tickets only in the municipality
which originally approved the application until such notice is given.
Furthermore, no public sales by individuals or groups, whether organized
or not, should be made in any areas or municipalities until such notice has
been given.
ENTERTAINMENT STANDARDS BRANCH, MCCR
August 1993
To /Tovn of Yillsonbssr From Karen Baker 6 Associates Inc. 12/03/02 7:24pa p. 9
... ..�..�..... ♦...... •+r.,.. r,... • v. y•r ♦.+�.��+i�a Mtn NSUI du UJILCITICni ur CC$ [M)CS Qe pulenxiii, boul..
;ls� :.slllc. co.-mde►Z-s eurmme fai-Unt Punic des frais pour la
min sur pled de h tombola.
oklot
4 ~ �
5.3 The licensee shall ensure that:
a) Raffle ticket orders are not solicited, or
accepted from, or processed, for persons
located outside of Ontario;
b) Raffle tickets are not distributed. mailed or
otherwise sent to persons located outside of
Ontario;
c) The raffle lottery scheme is not advcroscd,
promoted or otherwise marktted to persons
located outside of Ontario_
(6) PRIZES
5.3 Le ti;uliire do licence dolt s'essurer qua:
• ra): jes commander de billets de tombola at sont
pas passces pour des petsonnes de t'exterieur
de In province. zcreptccs de cos personnes ou
traitees pour ces derniEms;
b) les billets de tombola ne sont pas distribucs,
envoyEs par la poste ou de quclque autre
moyen que ce soit a dcs personnm de
1'r-merieur de la province:
c) la tombol= ne fait pas l'objet de publicilr, de
promotions ni d'un autre genre de marketing a
1'intet,tion de personnes de 1'exierieur de to
province.
(6) PRUL
6.1 The winner(s) of the Oze(s) shall be determined 6.1 La ddtcrmination et t'annonce de la ou des
and publicized in the rasa r set out and pq'sonnes gagnantes doivent se Wre de la fa;on
approved in the application. 6tablic daps 14 , demande de lie ttce et qui a cte
• zpprouvee.
6.2 The licensee shall be responsible for awarding all
pries and for t»along all rtasvnrable efforts to
comet the prize wimm(s).
6.3 Any Arizes which arc not claimed shall be
seavted or placed in safelxcping for a period of
one year from the date of the draw. If at that
tune the prize has salt not beer, claimed, the prize
or monies equivalent to the fair market value of
the prize shall be dowted to a beneficiary
approved by the licensing authority.
6.4 Only the prize(s) as described and approved in
the licence application shall be awarded.
6.2 Le rimlairc do le licence est responsible du
paicumt et de 1'attribution des tuix et dolt faire
rotes les efforts jugds raisin-nabies pour
comtnuniqucr avec In ou les petsotmcs gapantts.
6.3 Tout Prix non reclanms dolt ettti eonsetve daps un
lieu sur pendant un an is compter de la date du
tirage. Si It p& n'a toujours pas 06 ceclantc a
cette date, le Prix ou son Equivalent_ en argent 6 sa
juste valour rn=hande doit Etrc donne i une ou w1
bdntficiaire approvve par i'autoritc compctwte.
6.4 On no pent attn% = que It ou les pdx dectits daps
la demande dr lieence'et qui ont ire approuvds.
6.5 The value of the prize(s) shall include the amount 6.5 Tout droit, itnpdt, taxe de vrnte ou autre taut doit
of any duty, tax, sales tax or ocost. Prize(s) ti
ther tre inclus daps to velour du ou des prix. Le ou lac
shall be awarded free and clew of any mortgage, Prix ditcrues doivent titre libres de tout privilege,
'lito or any odn encumbrances. hypodique ou charge.
(7) ADVER77SING
7.1 The licensee shall be mspansibla for the designs,
placement and payment of any advertisemtnts.
6004A - R (01112)
(7) PU$LICITt
7.1 Lc titulairc de la licence est respo+zable de la
conception, du placement et du pniemcnt de toute
publicitt.
Page S OOde 11
** TOTAL PME. 09 **
Oo
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t
To /Tdh of Tillsonburg From Karen Baker Assaciates Inc. 12/03/02 7:21p0 p. 10 of 10
Ak" and GarNng Coemftdon ne: aleooL
C8MnftWan o1 ontuao of o.: Jew de roolado
20 Dundas Street Weal 20. cos Dwwa: oum
Ta"MW ON MSG 2N6 TaronVn ON RM 2NO
v
November 22, 2002 GIN #: CNC0070
MR. ANTHONY FUTINO
CANADIAN NATIONAL INSTITUTE FOR THE
BLIND - ONTARIO DIVISION
1929 HAYVIEW AVENUE
TORONTO, ONTARIO
M4G 3E8
Dear MR. ANTHONY FUTINO,
We are pleased to amend your lottery licence, number
022521, as foliowe:
EXISTING LXCMtCR
Prizes: $ 5055146
Prizes: $ 5056163
Please attach this amendment to your original licence.
This amendment iv subject tq the Terms and Conditions
of the said licence.
Yours trulyv
NO tRAHIM
Gaming Registration Officer
CM
Q