021218 Regular Council Agendaa
Agenda: Meeting for the Committee "Open Council"
Review Access: • Public ' Private
AGENDA
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Wednesday December 18, 2002 05:00 PM
Council Chambers AND Seniors Centre, Hickory Hills
Chair: Iry Horton
Orders of the Day: Call to Order
Compensation Implementation Report
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Adoption of Agenda
Public Meetings
Adjournment
NOTE: Council will meet in Open Session at 5:00, move into Executive shortly thereafter, and move back
into Open Session, travel to the Seniors Centre at Hickory Hills and reconvene in Open Session at 7:30.
CALL TO ORDER
5:00 p.m. in Council Chambers
1. Compensation Implementation Report (follow-up to previous meeting)
91
> REPORT Compensation Dec 11 02(Modified'
CLOSED MEETING SESSION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
ADOPTION OF AGENDA
Page 1
Agenda: Meeting for the Committee "Open Council"
PUBLIC MEETINGS
7:30 p.m. at Hickory Hills
2. Committee of Adiustment Application - Mary and William Broda (A-22102) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearing...
Report from County Planning Department...
Resolution
3. Committee of Adiustment Application - Ernest and Pat Bradley (A-46/02) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearing...
Report from County Planning Department...
Resolution
4. Committee of Adiustment Applications
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearings...
Report of the County Planning Department...
Resolution
ADJOURNMENT
Town of Tillsonburg
Page 2
6b • • •
REPORT
Town of Tillsonburg
DATE: DECEMBER 11, 2002
TO: THE MAYOR AND MEMBERS OF COUNCIL
FROM: DAVID MORRIS CAO/CLERK
RE:
PURPOSE
To recommend to Council an Action Plan to implement provision of Compensation
Report of Personnel Management Associates under date of September 2002.
HISTORY
In 1999, Council adopted a Compensation Plan prepared by Allmat and Associates. One
of the recommendations contained in that report related to a Review of the adopted
Compensation Plan every 3 years. On this basis, the firm of Personnel Management
Associates was retained to carry out a Pay Equity and Compensation Review of the
existing Compensation Plan. This included bringing into the Plan positions previously
employed by the former Tillsonburg PUC as well as employees previously covered by a
CUPE Collective Agreement, which was decertified in 2001.
DISCUSSION
As part of the Review, a gender —neutral job evaluation was carried out resulting in the
establishment of 19 grades that all jobs were slotted into based on their point totals. An
appeal process was provided for during this process, which has resulted in some
amendments being made by the Committee charged with carrying out the ranking. This
has also resulted in the preparation of a pay equity report, which provides for necessary
adjustments to "female jobs' based on legislative requirements. The developed salary grid
also included an external Market -place comparison. The previous provision of a
performance based "Bonus Plan" is proposed to be eliminated however movement
between the Base Rate and Job Rate will be Performance based with Annual Reviews
being carried out for all full time employees.
RECOMMENDATION
This report be received and the following actions be adopted pertaining to Report of
Personnel Management Associates of September 2002:
1. The Base Rate as shown as Appendix 6-A utilizing modified salary line be
used for Compensation purposes for 2003, however, Appendix 6A not be
adopted in its entirety.
2. Pay equity calculations be adopted and Pay Equity Plan be posted January
ls`, 2003.
3. Performance Reviews take place in December 2002 for all full time
employees of the Town of Tillsonburg and in each subsequent December.
4. All full time hourly and salaried employees of the Town of Tillsonburg be
given 3% increase to salary or wage rate as of December 31",
2002(excluding any Bonus paid in 2002) or at be paid at Base Rate,
whichever is greater effective January ls', 2003.
5. That the following personnel changes be adopted:
➢ Airport Manager position be recognized as a full time vs a contract
position
➢ Works Foreperson title be changed to Roads Manager
➢ Revenue Officer be changed to Revenue Manager
Respectfully submitted
D. C. Morris
CAO/Clerk
File: A-21/02 to A-32/02, A-34/02 to A-36/02, A-43/02, A-44/02 & A-46/02
Date: December 4, 2002
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment
under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the
Committee will hold a public hearing to consider submissions from both the applicant and every other person
who desires to be heard in favour of and/or against the application. The public hearing is to be held:
Date: Wednesday, December 181h, 2002
Time: 7:30 pm
Location: Hickory Hills Community Centre, Main Hall
48 Wilson Avenue, Tillsonburg, Ontario N4G 5L6
The following applications for Minor Variance will be considered by the Tillsonburg Committee of Adjustment
at the above noted public hearing:
Appl. #
Owner/Applic.
Location
Relief Requested
A-21/02
Pat Knight
53 Edwin Crescent,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. Lot 27, 41 M-86
maximum lot coverage from 50% to 54% to recognize
(Tillsonburg)
an existing dwelling with a covered porch and patio.
A-22/02
Mary &
27 Sinclair Drive,
Section 6.3.12.2.5., `Rear Yard', to reduce the
William Broda
Lot 6 & Pt. Lot 5, Plan
required rear yard depth from 10 m (32.8 ft.) to 8.36 m
41 M-87 (Tillsonburg)
(27.4 ft.) to recognize the location of an existing
enclosed porch.
A-23/02
Alice Howarth
40 Seres Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. of Lot 20, Plan 41 M-
maximum lot coverage from 50% to 55% to recognize
86 (Tillsonburg)
an existing dwelling with a covered porch and deck.
A-24/02
Nora Thomas
9 Sinclair Ave.,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. of Lot 9, Plan 41 M-
maximum lot coverage from 50% to 52.5% to
87 (Tillsonburg)
recognize an existing dwelling with a covered porch
and deck.
A-25/02
Austin &
29 Hawkins Crescent,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Shirley
Pt. of Lot 28, Plan 41 M-
maximum lot coverage from 50% to 51.6% to
Williams
86 (Tillsonburg)
recognize an existing dwelling with a covered porch
and deck.
A-26/02
Ruth & Gilbert
5 Sinclair Drive,
Section 7.3.3.2.6., `Rear Yard', to reduce the required
Dorais
Pt. of Lot 9, Plan 41 M-
rear yard depth from 5.65 m (18.5 ft.) to 3.09 m (10.1
87 (Tillsonburg)
ft.) to recognize the location of an existing enclosed
porch.
A-27/02
George &
5 Hawkins Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Agnes
Pt. Lot 28, Plan 41 M-86
maximum lot coverage from 50% to 56% to recognize
Lawrence
(Tillsonburg)
an existing dwelling with a covered porch and deck.
A-28/02
Alex Cowan
59 Hawkins Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. of Lot 32, Plan 41 M-
maximum lot coverage from 50% to 56% to recognize
86 (Tillsonburg)
an existing dwelling with a covered porch and deck.
A-29/02
David Wallace
16 Seres Drive, Pt. of
Section 7.3.3.2.13.2 Open, Unenclosed Porch,
Lot 19, Plan 41 M-86
Balcony, Deck and Step Encroachments into Required
Yards, to increase the permitted projection into the
(Tillsonburg)
required rear yard from 1.5 m (5 ft) to 1.95 m (6.4 ft)
to recognize an existing covered deck.
A-30/02
Pat Korody
8 Sinclair Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. of Lot 10, Plan 41 M-
maximum lot coverage from 50% to 55% to recognize
87(Tillsonburg)
an existing dwelling with a covered porch and deck.
A-31/02
David Knight
27 Hawkins Crescent,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. of Lot 28, Plan 41 M-
maximum lot coverage from 50% to 59% to recognize
86 (Tillsonburg)
an existing dwelling with a covered porch and deck.
Appl. #
Owner/Applic.
Location
Relief Requested
A-32/02
Sarah and
11 Sinclair Ave.,
Section 7.3.3.2.13.2 Open, Unenclosed Porch,
James Newton
Pt. Lot 9, Plan 41 M-87
Balcony, Deck and Step Encroachments into Required
Yards, to increase the permitted projection into the
(Tillsonburg)
required rear yard from 1.5 in (5 ft) to 2.49 m (8.17 ft)
to recognize an existing covered deck.
A-34/02
Eva, Allan,
22 Seres Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Brian Simpson
Pt. Lot 19, Plan 41 M-86
maximum lot coverage from 50% to 5 l % to recognize
(Tillsonburg)
an existing dwelling with a covered porch and deck.
A-35/02
Mrs. Eileen
7 Sinclair Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pratt
Pt. Lot 9, Plan 41 M-87
maximum lot coverage from 50% to 51 % to recognize
(Tillsonburg)
an existing dwelling with a covered porch and deck.
A-36/02
Dennis & Jean
48 Seres Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Woodfield
Pt. Lot 20, 41M-86
maximum lot coverage from 50% to 56% to recognize
(Tillsonburg)
an existing dwelling with a covered porch and deck.
A-43/02
Doug Barnes
60 Seres Drive
1. Section 7.3.3.2.4., Lot Coverage, to increase the
(deferred from
Nov. 251h, 2002
Pt. Lot 20, Plan 41 M-86
maximum lot coverage from 50% to 57.5% to
recognize an existing single family dwelling with a
Committee of
covered porch and deck; and
Adjustment)
2. Section 5.25.3.2., Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Rear
Yard, to increase the permitted encroachment into
the rear yard from 1.5 in (4.92 ft) to 2.35 m (7.7 ft) to
recognize the location of an existing covered deck.
A-44/02
Jon Longum
51 Hawkins Drive,
Section 7.3.3.2.4., `Lot Coverage`, to increase the
Pt. Lot 32, Plan 41 M-86
maximum lot coverage from 50% to 53% to recognize
(Tillsonburg)
an existing dwelling with a covered porch and deck.
A-46/02
Ernest & Pat
14 Wilson Avenue,
Section 6.2.2.6., `Exterior Side Yard', to reduce the
Bradley
Lot 7, Plan 41 M-86
required Exterior Side Yard from 7.5 m (24.6 ft) to 3.6
(Tillsonburg)
m (11.8 ft) to recognize the location of an existing
uncovered deck.
You are invited to present your comments regarding the applications either in person at the public hearing or in
writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this
meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the
proceedings.
If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of
Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the
date of the Committee's decision.
Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of
the applications and if you would like a copy of the Planning Reports or have any questions, please contact Paul
Michiels, Planner at 842-9200 extension 236.
Yours very truly,
David C. Moms, AMCT
Secretary -Treasurer
Tillsonburg Committee of Adjustment
Tillsonburg Corporate Office
200 Broadway, 2nd Floor
Tillsonburg ON N4G 5A7
v
r.�
G.
LEGEND
Zoning Line
<P
Municipal Limits
Ea.,b.,c. Subject Properties
etc. (See below)
a. A-26/02, 5 Sinclair Drive
b. A-35/02, 7 Sinclair Drive
c. A-24/02, 9 Sinclair Drive
d. A-32/02, 11 Sinclair Drive
e. A-22/02, 27 Sinclair Drive
f. A-30/02, 8 Sinclair Drive
g. A-28/02, 59 Hawkins Cres.
h. A-44/02, 51 Hawkins Cres.
i. A-25/02, 29 Hawkins Cres.
j. A-31/02, 27 Hawkins Cres.
k. A-27/02, 5 Hawkins Cres.
I. A-21/02, 53 Edwin Cres.
m. A-43/02, 60 Seres Drive
n. A-36/02,48 Seres Drive
o. A-23/02, 40 Seres Drive
p. A-34/02,22 Seres Drive
q. A-29/02, 16 Seres Drive
r. A-46/02, 14 Wilson Ave.
GLEN ,\0.\ \P. C3-
>�
TILLSO.NURG
Plate 1 - Location Map -
Hickory Hills Subdivision 0E02
Application A-21/02 to A-32/02, A-34/02 to A-36/02, A-43/02, A-44/02 & A-46/0 ' IANO RFI ATM NGON 10N YY9TEM
L OTGONO
NOTE: THIS IS NOT A PLAN OF SURVEY COUNTY 9G
TILLSONBUPG. MICHIELS CREATED ON: 03-DEG3002
The Corporation of the
COUNTY OF OXFORD Phone: (519) 539-9800
OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513
P.O. Box 397, Woodstock ON, N4S 7Y3
q p`�
COMWtgS
OUR FILE: A-22/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: Paul Michiels, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-22/02
Date: December 181", 2002
BACKGROUND
Applicant:
Mary & William Broda
Location:
27 Sinclair Drive
Official Plan:
Low Density Residential
Zoning By -Law:
Special 'Residential First Density (R1-9)'
Adjacent Uses:
Residential in all directions
Proposal: The applicant's are applying for relief from rear yard depth
requirements to recognize an existing enclosed porch (sunroom)
at the rear of a single detached dwelling.
Requested Relief: Relief from Section 6.3.12.2.5, Rear Yard, to reduce the rear
yard from the required 10 m (32.8 ft) to 8.36 m (27.4 ft) to
recognize an existing enclosed porch at the rear of a single
detached dwelling.
COMMENTS
Intent and Purpose In compliance.
of Official Plan:
Intent and Purpose The purpose of the rear yard provision in a Residential Zone is to
of Zoning By -Law: provide adequate area for maintenance and drainage, separation
between buildings on adjacent properties for privacy, and to
provide open space and amenity area. Sunrooms and other
enclosed structures are considered to be part of the main
dwelling and must comply with the setback and coverage
requirements for the main dwelling.
Extent of Variance: The variance is minor.
Desirable Use or Plate 1, Location Map, shows the location the subject property in
Development/Use: relation to the abutting properties as well as existing zoning.
Plate 2, Applicant's Sketch, is a survey of the subject property
showing the dimensions of the subject property, as well as the
location and dimensions of existing buildings and structures.
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca
A-22/02
Recommendation:
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
Page 2
The application indicates that the subject property contains a
single detached dwelling with an enclosed porch constructed in
1991. It should be noted that covered porches are allowed to
encroach into a required rear yard by 1.5 m (4.92 ft). In this
case, the existing enclosed porch would only exceed the
encroachment permitted for a covered porch by 0.14 m (0.46 ft).
In our opinion, the fact the structure is enclosed should not have
significant additional impact on privacy of adjacent properties in
this case.
The property will still have adequate open space and amenity
area, as the maximum lot coverage for the R1-9 zone will not be
exceeded. In addition, the enclosed porch is located towards the
middle of the required rear yard and only extends along a portion
of the dwelling's rear wall which ensures that there is still
sufficient space around the structure for maintenance and
drainage.
An existing enclosed porch located to the rear of the dwelling
reflects a building form that is characteristic throughout
Tillsonburg and only impacts a small portion of the required rear
yard. It is therefore the opinion of this office that the proposed
variance to allow the construction of the proposed dwelling is
appropriate in this case and can be supported.
A-22102
That the Tillsonburg Committee of Adjustment approves application
A-22/02 for 27 Sinclair Drive subject to the following condition:
1. If required, a building permit for the covered deck shall be obtained
within one year of the date of the Committee's decision.
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community and Strategic Planning
/ \
r. �1 0-1
I
1
LEGEND
Zoning Line
Municipal Limits
a.,b.,c. - Subject Properties
etc. (See below)
a. A-26/02, 5 Sinclair Drive
b. A-35/02, 7 Sinclair Drive
C. A-24/02, 9 Sinclair Drive
d. A-32/02, 11 Sinclair Drive
e. A-22/02, 27 Sinclair Drive
f. A-30/02, 8 Sinclair Drive
g. A-28/02, 59 Hawkins Cres.
h. A-44/02, 51 Hawkins Cres.
i. A-25/02, 29 Hawkins Cres.
j. A-31/02, 27 Hawkins Cres.
k. A-27/02, 5 Hawkins Cres.
I. A-21/02, 53 Edwin Cres.
M. A-43/02, 60 Seres Drive
n. A-36/02,48 Seres Drive
o. A-23/02, 40 Seres Drive
p. A-34/02,22 Seres Drive
q. A-29/02, 16 Seres Drive
r. A-46/02, 14 Wilson Ave.
1
��\ \
\R\ \ C3-
1
-------- ---
muo oua
Plate 1 -Lo-ca--tion Nlap
Hickory Hills Subdivision
Application A-21/02 to A-32/02, A-34/02 to A-36/02, A-43/02, A-44/02 & A-46/0
N PGI PTffl INF(1flMLiINN AVSTGM
NOTE:THIISNOTA PLAN OF SURVEY no�o Nry ac oacoflo
TILLSON9URG -MICHIELS --
CREATED ON: 03.OEC.2002
EGISM RED - FLAN M - -4
P.I,N. 00030 - 0024 �..N. 00030 - 0025 P.I.N. 00030 - 0026
r--t N 10'S8'20" w (Pt & u) 33.16 a -
PART ININa 29.50 (P1 & M)
4!R - 434i o , ., _,, _ (Pz U)
4
�UO
The Corpora t ion of the
t`.t•.. t:„1 COUNTY OF OXFORD Phone: (519) 539-9800
OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: 519 537-5513
P.O. Box 397, Woodstock ON, N4S 7Y3 ( )
conoucas
OUR FILE: A-46/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: James Hill, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-46/02
Date: December 18th, 2002
BACKGROUND
Applicant: Ernest and Pat Bradley
Location: 14 Wilson Avenue
Official Plan: Low Density Residential
Zoning By-law: Special `Residential First Density (R1-10)'
Adjacent Uses: Residential
Proposal: The applicant wishes to recognize an existing uncovered deck in the
exterior side yard.
Requested Relief: Relief from Section 6.2.2.6., Exterior Side Yard, to reduce the required
exterior side yard from 7.5 m (24.6 ft.) to 3.6 m (11.8 ft.) to recognize the
location of an existing uncovered deck on a single family dwelling.
COMMENTS
Intent and Purpose In Compliance
of Official Plan
Intent and Purpose The purpose of the exterior side yard provision in a Residential Zone is
of Zoning By -Law: to ensure adequate setback from the street for traffic safety, drainage and
landscaping. As well, the exterior side yard provision ensures that the
setback of dwellings on corner lots are consistent with the front yard
setbacks of adjacent properties so that a uniform setback is maintained.
Extent of Variance: The variance is minor
Desirable Use or The application before the Committee is to recognize an existing
Development/Use: uncovered deck that has been in existence since approximately 1992 and
was constructed without a building permit issued by the Town.
In this case, only approximately a third of the required exterior side yard
setback would be impacted by the proposed encroachment, which should
not result in any negative impact on maintenance areas, drainage and
landscaping. As well, given the fact that uncovered porches, decks or
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 - planning@county. oxford. on.ca
December 16, 2002 Page 2
balconies are already allowed to project 3.7 m (12 ft) into the required 7.5
m (24.6 ft) front yards of residential properties along Clear Valley Drive,
we do not feel the proposed deck encroachment would have a
significantly greater impact on established building lines in the area.
Finally, the exterior side yard abuts Clear Valley Drive, which is a full
width local street, so there is unlikely to be any future reduction in the
exterior side yard due to future roads widenings.
It is, therefore, the opinion of this office that the proposed variance to
reduce the depth of the exterior side yard is appropriate in this case and
can be supported.
Recommendation: That the Tillsonburg Committee of Adjustment approve application
A46102 for 14 Wilson Avenue, subject to the following conditions:
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
December 12th, 2002
1) A building permit for the uncovered deck shall be issued within one
year of the date of the Committee's decision.
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
v
�C-
t
,'R3
\
O-1
i
..
yl,
,VN
T
LEGEND
Zoning Line
Municipal Limits
a.,b.,c. - Subject Properties
etc. (See below)
a. A-26/02, 5 Sinclair Drive
b. A-35/02, 7 Sinclair Drive
c. A-24/02, 9 Sinclair Drive
d. A-32/02, 11 Sinclair Drive
e. A-22/02, 27 Sinclair Drive
f. A-30/02, 8 Sinclair Drive
g. A-28/02, 59 Hawkins Cres.
h. A-44/02, 51 Hawkins Cres.
i. A-25/02, 29 Hawkins Cres.
j. A-31/02, 27 Hawkins Cres.
k. A-27/02, 5 Hawkins Cres.
I. A-21/02, 53 Edwin Cres.
m. A-43/02, 60 Seres Drive
IT. A-36/02, 48 Seres Drive
o. A-23/02, 40 Seres Drive
p. A-34/02,22 Seres Drive
q. A-29/02, 16 Seres Drive
r. A-46/02, 14 Wilson Ave.
/
C3-
TILL AIRG
Plate 1 —Location
Hickory Hills Subdivision
I
Application A-21/02 to A-32/02, A-34/02 to A-36/02, A-43/02, A-44/02 & A-46/0
N°H"°"°'N`^aM°"°N""`M
NOTE: THIS IS NOT A PLAN OF SURVEY
�__ COUNTY OF C.I..0
T,LLSONDUOG MICHIEL$
CHEATED ON:03.DEC.2002
LOT ., 0-
I
r
i
Jd i r�r �1 Tr -?ED PLAl\1 4-lIM
rl
v �
rn�
Im r-.r AR VA I r Y DIRIVr
'^ P.I.N. 00033 - 0132
R-6.10A•9.30 (20.12 MOE)
c-e.8scemw3T1
`�' 1�1 90.y11
l
I ►--< N 65'32'30' E 18.29 (PI R M)�-
1 s $
co
v �o
ttl Ct7, a
-� y6 DECK n A ail op
"Z ,y11 r C4
ltlJ CIA
< N \1
U I Ci
- g 1 STOREY OVELLM
S ALl M#" SM)M 1
e COMMETE FOUNDATION
HOUSE No 14
oLLI
3.45 / _..i z �I O Ll..l
N
i WALE a Z
3.45
0 s �._ o LED
.0 LLl
N 65'33'00' E 24.39 (P1 Et M) �- 1l l�
W
r Q: 1 V 1
—1
p.1.N 00033 - 0150 C-t-
g a
N LtlLLI
/
lV N L � it
L7 -
�-- LL1
_ r
LOT 5
t
{�►reii�t'�F'i•�
The Corporation of the
COUNTY OF OXFORD
Phone: (519) 539-9800
DEPARTMENT OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513
P.O. Box 397, Woodstock ON, N4S 7Y3
OUR FILE: A-21 /02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-
44/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: Paul Michiels, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Applications for Minor Variance A-21/02, A-23/02 to A-
32/02, A-34/02 to A-36/02, A-43/02 & A-44/02
Date: December 18'h, 2002
APPLICATION SUMMARY
The following table provides a summary of a number of minor variance applications which have
been to request relief from the maximum lot coverage provisions of the zoning By -Law to
recognize an existing single detached dwelling with a covered porch and deck on each of the
properties. However, it should be noted that it has become apparent during our subsequent
review of the applications that the majority will also require a variance to increase the permitted
encroachment into a required rear yard for covered and uncovered decks. These additional
variances identified after the public notice have been noted in Italics.
Appl. #
Owner/Applic.
Location
Relief Requested
A-21/02
Pat Knight
53 Edwin Cres.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
lot coverage from 50% to 54% to recognize an existing
dwelling with a covered porch and patio.
A-23/02
Alice Howarth
40 Seres Drive
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
lot coverage from 50% to 55% to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards, to
increase the permitted projection into the required rear yard
from 1.5 m (5 ft) to 2.35 m (7.7 ft) to recognize an existing
covered deck.
A-24/02
Nora Thomas
9 Sinclair Ave.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
lot coverage from 50% to 52.5% to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards to
increase the permitted projection into the required rear yard
from 1.5 m (5 ft) to 1.84 m (6.0 ft) to recognize an existing
covered deck.
A-25/02
Austin &
29 Hawkins Cr.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
Shirley
lot coverage from 50% to 51.6% to recognize an existing
Williams
dwelling with a covered porch and enclosed porch; and
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 - planning@county. oxford. on.ca
A-21 /02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-44/02 Page 2
Appl. #
Owner/Applic.
Location
Relief Requested
Section 7.3.3.2.6., 'Rear Yard' to reduce the required rear
yard depth from 5.65 m (18.5 ft) to 4.25 m (13.94 t) to
recognize the location of an existing enclosed porch.
A-26/02
Ruth & Gilbert
5 Sinclair Drive,
Section 7.3.3.2.6., 'Rear Yard'. to reduce the required rear
Dorais
yard depth from 5.65 m (18.5 ft.) to 3.09 m (10.1 ft.) to
recognize the location of an existing enclosed porch.
A-27/02
George &
5 Hawkins Cr.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
Agnes
lot coverage from 50% to 56% to recognize an existing
Lawrence
dwelling with a covered porch and enclosed porch; and
Section 7.3.3.2.6., 'Rear Yard' to reduce the required rear
yard depth from 5.65 m (18.5 fi) to 4.05 m (13.3 ft) to
recognize the location of an existing enclosed porch.
A-28/02
Alex Cowan
59 Hawkins Cr.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
lot coverage from 50% to 56% to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards to
increase the permitted projection into the required rear yard
from 1.5 m (5 ft) to 2.09 m (6.86 ft) to recognize an existing
covered deck.
A-29/02
David Wallace
16 Seres Dr.
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards, to
increase the permitted projection into the required rear yard
from 2.4 m (7.87 ft) to 2.85 m (9.35 ft) to recognize an
existing uncovered deck.
A-30/02
Pat Korody
8 Sinclair Dr.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
lot coverage from 50% to 55% to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards to
increase the permitted projection into the required rear yard
from 1.5 m (5 ft) to 2.38 m (7.81 ft) to recognize an existing
covered deck.
A-31/02
David Knight
27 Hawkins Cr.
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
lot coverage from 50% to 59% to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.6., 'Rear Yard' to reduce the required rear
yard depth from 5.65 m (18.5 tt) to 3.06 m (10 ft) to recognize
the location of an existing enclosed porch.
A-32/02
Sarah and
11 Sinclair Ave.
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
James Newton
Deck and Step Encroachments into Required Yards, to
increase the permitted projection into the required rear yard
from 1.5 m (5 ft) to 2.49 m (8.17 ft) to recognize an existing
covered deck.
A-34/02
Eva, Allan,
22 Seres Drive
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
Brian Simpson
lot coverage from 50% to 51 % to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Re wired Yards to
A-21/02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-44/02
Page 3
Appl. #
Owner/Applic.
Location
Relief Requested
increase the permitted projection into the required rear yard
from 2.4 m (7.87 ft) to 3.45 m (11.3 ft) to recognize an
existing uncovered deck.
A-35/02
Mrs. Eileen
7 Sinclair Drive
Section 7.3.3.2.4., `Lot Coverage`, to increase the maximum
Pratt
lot coverage from 50% to 51 % to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards, to
increase the permitted projection into the required rear yard
from 2.4 m (7.87 ft) to 2.6 m (8.53 ft) to recognize an existing
uncovered deck.
A-36/02
Dennis & Jean
48 Seres Drive
Section 7.3.3.2.4., 'Lot Coverage', to increase the maximum
Woodfield
lot coverage from 50% to 56% to recognize an existing
dwelling with a covered porch and deck; and
Section 7.3.3.2.13.2 Open, Unenclosed Porch, Balcony,
Deck and Step Encroachments into Required Yards to
increase the permitted projection into the required rear yard
from 1.5 m (4.92 ft) to 2.13 m (6.99 ft) to recognize an
existing covered deck.
A-43/02
Doug Barnes
60 Seres Drive
Section 7.3.3.2.4., Lot Coverage, to increase the maximum
(deferred from
lot coverage from 50% to 57.5% to recognize an existing
Nov. 25 h, 2002
single family dwelling with a covered porch and deck; and
Committee of
Adjustment)
Section 5.25.3.2., Open, Unenclosed Porch, Balcony, Deck
and Step Encroachments into Required Rear Yard, to
increase the permitted encroachment into the rear yard from
1.5 m (4.92 ft) to 2.35 m (7.7 ft) to recognize the location of
an existing covered deck.
A-44/02
Jon Longum
51 Hawkins Cr.
Section 7.3.3.2.4., `Lot Coverage`, to increase the maximum
lot coverage from 50% to 53% to recognize an existing
dwelling with a covered porch and deck.
The following information also applies to all the above applications:
Official Plan: Low Density Residential
Zoning By-law: Special Residential Second Density (R2-3)
Adjacent Uses: Residential in all directions
COMMENTS
Intent and Purpose The Official Plan states that the Committee of Adjustment, when
of Official Plan: considering an application for minor variance, shall take into
consideration the provisions of the Planning Act and the following:
• The objectives and policies of the Official Plan can be met if the minor
variance is granted;
• The request for variance constitutes a minor departure from the
standards of the Zoning By -Law;
• The general intent and purpose of the Zoning By -Law; and
A-21 /02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-44/02 Page 4
• Whether the variance is desirable for the appropriate development of
land.
The Official Plan also contains a number of policies which the Committee
of Adjustment shall take into account in reviewing the desirability of minor
variances. These policies state that the Committee consider whether
there are any constraints and/or restrictions to meeting the requirements
of the zoning by-law due to the physical or inherent conditions of the site
or whether alternative designs which would be in conformity with the
zoning by-law are clearly not feasible or appropriate.
Intent and Purpose The intent of the lot coverage provision is to prevent overbuilding of a
of Zoning By -Law: low -density residential lot. It also ensures the amount of open space is
consistent with other properties in the immediate area and ensures
adequate open space for outdoor amenity areas and drainage.
The purpose of the rear yard provision in a Residential zone is to provide
adequate area for maintenance and drainage, separation between
buildings on adjacent properties for privacy, and to provide open space
and amenity area.
Covered porches, decks and balconies are permitted to encroach slightly
into the rear yard, due to the fact that they typically impact only a portion
of the rear yard area. Sunrooms and other enclosed structures are
considered to be part of the main dwelling and must comply with the
setback and coverage requirements for the main dwelling.
It should be noted that a larger rear yard encroachment is permitted for
uncovered porches, decks and balconies to recognize that such features
do not have the same massing effect as covered or enclosed structures
and, therefore, may project further into the required rear yard.
Extent of Variance: The variances for lot coverage are not minor.
Desirable Use or Plate 1, Location Map, is a map showing the location of each of the
Development/Use: subject properties in relation to the abutting properties as well as existing
zoning, and the location of buildings and structures.
Plate 2, Applicant's Sketches, are surveys showing the dimensions of
each of the properties as well as the location and dimensions of the
dwellings.
All the subject properties contain a single detached dwelling with a
covered porch and a covered or enclosed deck constructed between
1987 and 1992. While we recognize that these are existing situations,
our office is concerned with the fact that the lot coverage is exceeded in
most cases. Lot coverage is an effective tool in preserving the low -
density character of this area. Although the location of structures can be
controlled through setback requirements, the 'massing' of structures can
only be controlled through lot coverage. The 50% maximum lot coverage
in Hickory Hills is already quite high when compared to the maximum lot
A-21 /02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-44/02 Page 5
coverage for dwellings in the R1 or R2 zones at 30% and 35%
respectively.
The subject properties also exceed the minimum requirements for lot
frontage, lot area and lot depth in the R2-3 zone provisions and the lots
do not have irregular shapes or any other unique constraints. In most
cases, the existing dwelling on these properties is already larger than
many others in Hickory Hills and were constructed to the maximum
permitted lot coverage of 50%. As well, often the builder/developer did
not include the area of the covered front porch or covered deck in the lot
coverage calculation at that time, which is the reason the properties now
have no remaining flexibility to recognize any additional covered
structures. Based on the submitted surveys, it would appear that some of
these properties would comply with the maximum lot coverage and rear
yard encroachment provisions if the existing canopies over the rear decks
were to be removed.
A rear yard deck is a building form that is characteristic throughout
Tillsonburg and only impacts a small portion of the required rear yard.
However, in these cases the decks are covered which means the
maximum lot coverage for the properties has been exceeded. It is the
opinion of this office that the proposed variances from lot coverage and
reduction in rear yard for are not minor and, therefore, the above noted
minor variance applications can not be supported through the variance
process.
However, we do recognize that the Committee has recently recognized a
number of lot coverage variances in Hickory Hills for existing structures,
based on the Town's intention to conduct a comprehensive review of the
zoning for this area. In this regard, we would suggest that the above
noted variance applications would be more appropriately considered
through a comprehensive amendment to the Hickory Hills R2-3 Zone.
The Town could consider incorporating provisions into the R2-3 Zone to
recognize existing residential buildings and structures which exceed the
lot coverage and rear yard encroachment provisions of the zoning By -
Law, but are still in keeping with the general form of residential
development in the area.
If the Town chooses to recognize the existing situation through a zoning
By -Law amendment we would suggest the following limits in the
provisions. Based on our review of the current variance applications, as
well as those processed for the Hickory Hills Community since the Zoning
By -Law for the area was last revised, we would suggest that the following
changes to the R2-3 Zoning provisions could be considered:
• that the maximum lot coverage be increased from 50% to 55%;
• that the By -Law recognize the existing rear yard setback, rear
yard encroachment for covered decks and porches and lot
coverage for buildings and structures existing at the date of
passing of the By -Law, for which a building permit has been
obtained.
A-21 /02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-44/02 Page 6
Recommendation: A-21/02, A-23/02 to A-32/02, A-34/02 to A-36/02, A-43/02 & A-44/02
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
That the Tillsonburg Committee of Adjustment defer the above noted
applications for the following reason:
1) To allow the Council for the Town of Tillsonburg to consider
incorporating provisions into the R2-3 zone to increase the maximum
lot coverage and to recognize the lot coverage, rear yards and rear
yard encroachments for existing buildings and structures which are in
keeping with the general form of residential development in the area.
Approved By:
"James Hill
James Hill, MCIP, RPP
Manager of Community and Strategic Planning
LEGEND
Zoning Line
Municipal Limits
Ea.,b.,c. Subject Properties
etc. (See below)
a. A-26/02, 5 Sinclair Drive
b. A-35/02, 7 Sinclair Drive
c. A-24/02, 9 Sinclair Drive
d. A-32/02, 11 Sinclair Drive
e. A-22/02, 27 Sinclair Drive
f. A-30/02, 8 Sinclair Drive
g. A-28/02, 59 Hawkins Cres.
h. A-44/02, 51 Hawkins Cres.
i. A-25/02, 29 Hawkins Cres.
j. A-31/02, 27 Hawkins Cres.
k. A-27/02, 5 Hawkins Cres.
I. A-21/02, 53 Edwin Cres.
m. A-43/02, 60 Seres Drive
n. A-36/02, 48 Seres Drive
o. A-23/02, 40 Seres Drive
p. A-34/02, 22 Seres Drive
q. A-29/02, 16 Seres Drive
r. A-46/02, 14 Wilson Ave.
n.
q.
-i'
7J
R1-9
.�1
I
L•��\ r..
-7
TILLSO\DORG
Plate 1 - Location Map
Hickory Hills Subdivision
Application A-21/02 to A-32/02, A-34/02 to A-36/02, A-43/02, A-44/02 & A-46/0
�E�$
IAN°P"'T`^' OFM TI�NIIST`M
NOTE: THIS IS NOT A PLAN OF SURVEY
��
VNTV OFGoPO
TILLSONSUPG MICHIELS
CHEATED ON:03-DEC-200$
1
PLAN 41R I c o 4089
LOT 2F3
PART 7 1,1 PART 9 PART
P.I.N. 00034 - 0328 P I.N. 00034 -- 0329 0111 1., P.I.N. 00034
L
R . 155.30 A - 1.?o 1 a
C' ` 1.20 R - 136.30 A - 11.33 {L
56' 18' E C - 11.32
1.20
PART
�tl
PLAN -i 4IR 3772
LOT
-)27
a
J a
R r( 1 S r r R E J � �pvEREO vino P f A JN $ w �r 1! `f!
a
o W
0.10 w
1 C N m o
1 Sjo"Y OWEUJW--
S1004
r! AJV 4 iR 13507,E a Ana+ ,
,30USf No. 53
1.25
00034 - 0306 o {
SUB.fECtTTO I) TOGEmiER Q g
VAT" EASEMENT C,
zrz
3
a
t
TO BE VALID
EACH COPY OF TM PIAj. M rMW01T00 O Z
UkW BEAR AM OROWt
VM SLWEYORS SIC...-Wr.: AW %A. N CDVUtM PdtCM to
WE ASSUld 140 FE✓ Jq=ITY N
FOR ANY PUW OR DOWGENT WJT SO TA1smm Z
R - 161.30A. 1.20 R I81.30A134?
C - 1.20 CB'C 1 ].42
' 11 66. 20' F (PI & U) ' Ot' E
c 1
(P1 & S) 11 P1 8 1A
\0 `ry-Rl 7
EDW J N rq F SC N-r
PIN 00034 - 0218
Plate 2 - Applicant's Sketch A-21/02 ,
c
d -
SCALE 1: 200
METRIC DsTmcEs
�i P.I.N. 00034 — 0219
0 ` �1
`%) �� ti115�-b�11
(REFERENCE BEARING) ` L
}� N 68'36'00" E 23.72 (Pt
F-- t 9.30 (P1 & At) 11.38 (P1 AI)
PART 12
oyaw
IL
PART 13 tom_
PLAY 4YR
LOT
v
mew
AFMA
P.I.N. 00034 - 0267
N`
1 sTOREX OMl4` UNG
ALUWNUM SIDING
COIdCRfiTE FOUNDATION
LT29726
SU&tCT 10 AND
in
O
TOGETHER WYK
r
EASDAENTS
1
o
t�y...
2.ta
Z
Ca4mm
VKKDM
�.
�
DECK
-12
Q
1.20
P.I.N. 00034 - R 0266
14.01 (PI dt AI)
"'
12.75 y (P1 & S)
N 6W36'00• E
27.72 (P1 do M)
P.I.N. 00034 - 0221
PART I
PLAN
f 0T
Plate 2 - Applicant's Sketch A-23/02
10
M
m
P.I.N. 00034 - 0222
PART 2
4 JR --
E--c
3.04 I
c 0.tt
A 34
N art
P.I.N.
0
T
�m
nt0
3 v CC
N� 4z
1.20
0.9E
(p
to
P.I.N.
PA
33�
9
0.
F- { N 52'39'00" E
11.80 (Pt do M)
SIMC I AIR J Fr? IVF (15.20 WDE)
P.I.M. OD030 - 0335
l��tl l`�cl
(RFFFREIYQE Bl:ARlN6) 52.80 (Pt �
10.60 1 (Pt do u) 30.40 (P1 & u)
PART "i Y3
LOT
ylk
' `
a
j'�
F�EGIS7�F�EJ
N
Ir
PLAN AN 4 J M
�
N
r
1 STOREY DWEL1.1NG
yam,
1
ALUMINUM SONG
?-
PLAN 41f?
Q
CONCRETE FOUNDATION
DWELLING No. 9
4330
P.I.N. 00030 — 0424
P.I.N. 0425
P.M. 00030 -- 0426
48387
t
sus ecr ro ANDTOGEME
DVr
;C
b
o
0.20
i
Z
v
00
o
a
a
0.0410 F1
N
y
•
IV PI
—�
N 52'39'00" E
10.60 (Pi dt S)
\0'bp
PAJ2T
y 4YF?
- 4030
P.I.N. 00030 - 0331
REGISTERED
PLAN
41M-87
Plate 2 - Applicant's Sketch A-24/02
AA
W K J N
CRESCENT
-P.I.H. 00034 - 0217 '
Aim
�11 BiAA�1�
q�
►--<
L�tg
N 6W36'00' E
14.00 (Pi dt M)
2.60
D
1
(P1 M)
w
COMM PORCHats
.6 W
_1
r
0
gn
e7 t.
N
N
o
p
1 STOREY DWELLING
ALUMINUM SIDMG
CONCRETE FOUNDATION
t.8
DWELLING No. 29.
PART I
o �.
SUWECT TO AND TOGETHER
�
o
P F:
o
�
WITH EASEMENTS
a
PLAN. 4IF�
-- �
19
o0
48(
Z
2
1.20
N
r: Z
P.I.N. 00034 �- 0326
LT36671
r < N 68 36'00" E 14.DO (P1 & M) >--4
L��41
�O�til
Litt`
QNQ#I
P.I.N. 00034 - 0309 P.I.N. 00034
- 0308
,�1rrs
LOT
`S�lrl� PART
102
r PART
�00
PLAN
41 R -- a 3-507
Plate 2 - Applicant's
Sketch A-25/02
A i ,
SANC L AIR DRIVE (15.20 WIDE)
P.I.N. 00030 - 0335
10-111 \1b by
�►--� N 52' 39' 00' E (REFERENCE REARING)
}--� 41.09 (PI & M) 10.60 (PI do M)
�0�11 �e Zl
71.49 (Pi do M) .-
11.80 (Pick M) LT I.A8,
pAf?r 17
0
a07
a
_
LOT
v
Q
N
k
ta
1
�O
M
t-.
1 STOREY DWELUNI
ALUMINUM SIDING
r�
1- r1 �1
�f �� T�
!
-�
CONCRETE
FOUNDAnON
g
DWELLING No 5
N
n
1.10
'q
=
u
ENCLOSED
PORCH
QRO_w`�
tts►�
t 20
P.I.N. 00030 0427
LT 45626 $ -
1� vottM4 � RL� 11D1 `A ti
ma M04
1- \ >- �[ N 52'39'00` E 11 80 (PI dr 4) -
n
RICH CHAINUNK FENCE
0NJ P.I.N. 00030 - 0331
PAR ! 4I R - 40
a.
s o.�r
0
0
co
N
w
W
�O
LOT
Plate 2 - Applicant's Sketch A-26/02
24
4ti
10 BE VAUD
UM copy OF IM KM OR
mum
mg, 1MM mma
av SURMORS Mari* AND
s
1oa � � °aaAS$" NO��
HAWKINS CRC SCEN r (15.20 w.DE)
P.1.N.00034 - 0217
�9�ti1 �0�1
N 55'34'00" E (REFERENCE BEARING)
32.58 (P1 & M) 11.50 (P1 do M) 39.16 (P1 do M)
LOT
R90]-'--,IT 9 RF D
PLAN 41R
�f 4
�c
N N �
t0
O : to O I�
1 1 2 STOREY D%ELLiNG o E
ALUMINUM SIDING
C010t9TE FOUNDATION �) �� J
PLAN O V.L1NG No. 5 }� ,.
v SUBJECT TO AND TO(;E111ER V
MRTH EASEMENTS `� g
a
0.25 4089
�.
3
to
N
z t MCLOM PORCH
n M
i P.I.N. 00034 — 0337 z
f LT 36116
PART 25
41 LOT
PaRr
44Q P�� PLAN 41R
Q
83.24 (P'
27
F—< N 5718'00' E 11.61 (P7 do M) �---�
P.I.N. 00034 — 03W 4
84
4 3:507'
REG1S T E RyD PLAN 4 1M -- 86
Q
Plate 2 - Applicant's Sketch A-27/02
w
8
R JIs rr Rr D PLAIN Zr 1M —
I C)-r 4
PIN 00030 - 0331
l �
►•-<N 52'39'00" E 11.50 (PI do M)>--4
1
►p+C>JDm't cP c
�
r
2
0
1 ,h STOREY DWELLINC
R r G 1 S 7 r- R E J
PLAN
ALUMOMM SIDING
coNCRETE rouNDATION
w
OWLLING No 59
)1
h
g
SUBJECT TO AND
}. w
PLAN
¢ If?_
m
TOGETHER MATH
to
o
EASEMENTS
q
_.
a
a
�
o
Oa
a'i
C O
N
Z
00%Cwo POACH
z
zo
' 20
P.I.N OOD34 - 0370
m
LT37494
► --� M 78 (P1 & M) 11.50 (PI do W) _- 9.74 (PI
r—< N 52'39'00' E (RErE-R£NCL- BEARING) 40.02 (PI &
51�i1 �B�ql �0 bl
�I A IK 1N I-r rZ (,5 2D WIDE)
P.I.N. 00034 - 0217
Plate 2 - Applicant's Sketch A-28/02
TWO
71
l�
_r
i7Q
PART J
VA
PART d
RT
7'
PLAN
4 if? --
34 Y0
P.I.N. 00034 - 0263 Q
P.I.N; 00034 - 0262
P.I_N. 00034 -
Q
0261
40 11
`01'11
N 52'39'00- E 12.38 (P1 & AA)
PART $ 6
PAR r
P.I.N. 00034 - 0226
"' LT87997
21
PART
7'
PL AN 4 if? —
0j a
c>� e>E« 3352
29"9
0
N
PE
08
a
o �
�
SOY N
04
O
1
N
O
1
1 STOREY DWELLING
ALUMINUM SIDING
�
CONCRETE FOUNDATION
q o
l S o o
tj
DWELLING No. 16
0
?
z
SUBJECT TO AND TOGETHER
o
-=
MATH EASEMENTS0.10
Q
o
z +-
u
POMN
(NOT )
o �'
i+l
0, m
n
1.20
n
z
13.18 (PI & M)
1.20
80.15 (P1 do µ)
I--�
N 52' 39' CO" E
(REFERENCE BEARING)
93.33 (P1 &
1�•111�1
lb JL
S E RE 5
D RJ V r
(15.20 WIDE)
P.I.N. 00034 - 0219
Plate 2 - Applicant's Sketch A-29/02
A -31iio
o�
0
L O -r M -�
r� Q
Q a"a�0til Q IL �021 Q
N 52'39'00' E 21.00 (Pt do M)
1a.50 (PI & M) 10.50 (P1 & M)
VE
-PART 33M3 Hai
y
W .~o
COVERER Woo" y
w DUX cm
LOT v w
1.77 0.20 y
iM v
1 STOREY DWELLING g to
S M v ALUMINUM SIDING 6 (Yl
d o CONCRETE FOUNDATION N v
DWELLING No. 8 0 0
SUBJECT TO AND
TOGETHER WITH Q 0
Q g EASEMENTS Q, a
Q 0 0
4
3
CD O 0 ►.
C\1
t. 0. N +� ti
r ,.� <
Q EI: Q iX z ti 0.20
0. Q � 4 4$ a
EI, a, P.I.N. 00030 - 0435
'^ LT44863 v y
1.20
}--< 29.58 (P1 do M) 10.50 (PI & M) 10.50 (Pt do M)
----
I--< N 52 39'00' E (REFERENCE- BEARING)
�0 �til \0 Zl
S 119 L L AJ R DRIVE (15.20 WIDE PLAN 41M-87)
P.I.N. 00030 - 0335
Plate 2 - Applicant's Sketch A-30/02
i
f-J AW Irk J N'
r
r
r R S
C JN r (15.20 WIDE)
P.I.N. 00034 -
0217
o til
�Q
l
I--C
N 6836'00' E (REFERENCE BEAR/NC)
34.43 (P1 6
I--C
16.60 (PI&M)
11.50 (PI&M)
ri
PART J
°D
r
COVERED
CONCRETE
PORCH
I
8
�
ty
fV
LOT
PART I
PART 3
I STOREY
L MIIN UM SIDDIING
P.I.N. 00034 - 0326
�o
CONCRETE FOUNDATION
OWELUNC No. 27
F-
PLAN
47R
�
Q
Q
s
O
10
O
ENCLOSED
PORCH
z
c
P.I.N. OW34 - 0327
"D
0
LT36118
,�
SUBJECT TO AND
TOCETHER MATH EASEMENTS
I—t N 6836'00" E 11.50 (PI&M)>--4
P.I.N. 00034 - 0308
O
u
s
-
LOT
PART
102
PART
100
PLAN
41 R --
3507
�
4
�
Plate 2 - Applicant's Sketch
A-31/02
y�11
l
F--c
F--
PART 7
;, z
P.I.N. 00030 •- 0335
N 52-39.00- E (R£F£R£NCE B£ARINC)
04,'0
o0
Q;--I
71.49
18.69 (PI&M)
11.80 (P,'l&M)
PART n 1 i
P.I.N. 00030 0424
LT 51067
0.20
I J T
1
3.07
L
'TEr?ED
_
U
NVal
I
g PL i
Q
a
0
N z
I STOREY DWEWNG
*'
FLAN 41R
ALULUNIUM 901NG
CONCRETE FOUNDATION
P.I N 00030 - 0423
DWELLING No. 11
P.I.N. 00
SUBJECT TO AND
TOGETHER
cc
NTH
tL
EASEMENTS
[l
Q
3
0
0.19 .
3.08
v
COVERED
b
z
WOODEN
h
DECK
r
�o
+ 'or
,o
g
� C
Y20
►—<
it If
N 52-39J00-
.0 11
t 1.80 (P1 dch{)
�e til
l'1
LOT
l.7 Nlpi CHAIN UNK FENCF
�,N
24
PART
1 4IR
- 403-9
P.I.N. 00030 - 0331
REGISTE F? E:J
PLAN
41M-87
Plate 2 - Applicant's Sketch A-32/02
orc
�--�
� 110
0.96
t
� 3 r �
r.x
'U
PLAN
/p
.�y
^"Ir PARn,Ntr W14RFD
v
1
N
ART 2
.a. a
N000[M OEIX
-
N
0
_.
3352
a
0 2.94
e
�
'o
e
N
N
y/. 20 PART
I
0.09
M
t`
VI
�
M
coDD
�I
M
IJ
V 1
I STOREY OWELUNC
1 1
ALUMINIUM SIDING
a
D
1.20
CONCRETE
7
A
P'I'N' OOOJ4-0221
c
FOUNDATION
o
p
DBELUNG Na. 22
N
N
_
h-
P. I.M. 00034-0224
1
g F
I Wu
al
CL I
Q
�
3
v o
N
I
S
2 I
3.72
y P,I.N. PMn.rLLr
qdT r OD034-0223 Cow
24,6�&M) �r l LT48654 OOPORCH
RAD - 154.50 �1011
ARC = 1.13 CND RAD 154,50
= 1.1} N 68'23'00'E z
ARC = 14,12
(P1hM) CXO =
N 65'J4' 4'00' E
(PI&m)
P LN. ODOJ4 - 0219 ( 15.20 K1DE )
`I a
ASSWATION OF ONTARIO
LAND SURVEYORS
PLAN SVBM/S90V rORY
1418558
-8�
THIS PLAN 15 NOT YAUD
UNLESS IT IS AN EMBOSSED
ORIGINAL COPY
ISRJED BY ME SURVEYOR
• erg r �r aY. f.u� nID
SUBJE(
AREA
COVER
THIS
ELAN
AND
FOR I
SUR
(1) -
(2) -
SEP1
THIS
HONE
REPO
OF U
NOT
(1) -
LEGI
8
El
SIB
IB
RIB
IP
X1T)
727)
PQ
M)
.I.N.
PART
LPJ.
0�ti1
�--� N 5239'00" E
1 --G 0.09 (P1 & M)
A -3 f ff) i I
SING AIR JT?]V r (15.20 WIDE)
P.I.N. 00030 - 0335
�0�1 �0 til
(RfiiRfNCf BEARlNVI 71.49 (Pt dt I
f--
10.60 (Pl & m) >444 19.80 (PI & M)
PART 4 15 qn
L J r J
0. REGISTERED s $ PLAN 41JNA
N
(T)
r 1 STOREY DWELLING �p
ALUMINUM SONG r
PLAIV 47f1 o CONCREiETE FOUN Ai oN 4330
P.I.N. 00030 - 0425 P.I.N. 00030 - 0426 P.I.N. 00030 0427
}r L T41833 }�
Q SUBJECT TO ANO
MGMER W TM Q.
EASEMENTS R
3
a
2 ar
N # C1
TO BE VALID z J N tn
EACH COPY OF TIAS PLAN OR DDWMM
mto un AM OPX NX
LAW S1IAYEYWIS 9miuM AND SEAL.
1K ASSUME NO REVMMM 1.20 ! "Ov P'FWA
FOR AW PLAN OR oCCIRSENi NOT SO EN WAM 0 1.20
h
.,.y r
+-� N 52'39'00' E >
10.60 (Pl do S) v 10 0tii /
LOT 24
l
PART i 4'I R — 403J'
P.I.N. 00030 - 0331
R[�GISTERE:D PLAN 41M--87
Plate 2 - Applicant's Sketch A-35/02
•ra• .S+t..•4. ..IY �1.i/ T•3•.� ...� r•• .. .r. r--' 1�:, v.- -�• ;,•'I •:. :.!-.'.. `.i.'_ _ :l'�) • J l:;
;..t' ir•?. ..l. L;,•.... :j.. �l�•'r• ..+..` ••f•:t yi` t.•CJ -y,t: t, �.�� .J si'.:`' _•3 •: r; •:•• =� •r..! �e ` _ t.[" -�
':�•...i' r:' +i- •..;•. •�ll•-;i. f�;..� .I:Ir•:. •s:. •i•.:•.�� 2, .tom •?"':s:, v.� ,N; �1..••;•,•-��5::!'.- i.Y{ :,\
•`;•: •IL,I .1 •L •,•t •..ri ••l. a1 r �. it •.7 "' _ 'G •� .•7.wly "A•••, •�.`Ji•!i � r •,.�•. �.,.
•r' :•fit. _�. ..1' .•t .. .•i..r ..� Wit:.-t...: '.:t..'•!i:• .`>,� ♦., �'a
�•' •,� 'Air •)1:, '•r� �N<•'•:• ♦•L�:` L: i. •Y.•t•.•t •t'. .r. ♦ 7l- .�(..
•�i. '."vim •'�'it l.•r ri• ':a• - •:.�� .t. •'., -a+
.t i; ,: it. .tea. - r`:• .�..�
_ •s•
Jr- r S D RIV r- (15.20 MfiDE)
P.I.N. 00034 - 0219
�0,L71
o,,�11
N 52. 39' 00' E (REFFR£NCE 8£ANNC) 95.03 (PI&h
►-- t 11.58 (PI&M) 80.46 (P1dcM)
2.99
(PI&M) P.I.N. 00034 - 0262
LT55778 Tv
�—�
1.44 /Plate 2 - Applicant's Sketch A-36/02
lti } 0.13
. V. PORCH
T-
0
z
n
nh
m
A
4l 1J
■
DENOTES
SURVEY MONUMENT FOUND
O
DENOTES
SURVEY L40NUMENT SET
SIB
DENOTES
STANDARD IRON BAR
IB
DENOTES
IRON BAR
RIB
DENOTES
ROUND IRON BAR
"T)
DENOTES
WITNESS
727)
DENOTES
d F. MrESTON OLS.
1582)
DENOTES
KIM HUSTED SURVEYING LTD.
Pt
DENOTES
REGISTERED PLAN 41M-86
P2
DENOTES
DEPOSITED PLAN 41R-3410
P3
DENOTES
DEPOSITED PLAN 41R-3411
DENOTES
MEASURED
JS)
DENOTES
SET
P.I.N.
DENOTES
PROPERTY IDENTIFIER NUMBER
LQ�• a � � J?
1r• `9 0 'r'
Plate 2 - Applicant's Sketch A-43/02
I
c
The Corporation of the
COUNTY OF OXFORD Phone: (519) 539-9800
OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513
P.O. Box 397, Woodstock ON, N4S 7Y3
OUR FILE: A-46/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: James Hill, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-46/02
Date: December 181", 2002
BACKGROUND
Applicant: Ernest and Pat Bradley
Location: 14 Wilson Avenue
Official Plan: Low Density Residential
Zoning By-law: Special `Residential First Density (R1-10)'
Adjacent Uses: Residential
Proposal: The applicant wishes to recognize an existing uncovered deck in the
exterior side yard.
Requested Relief: Relief from Section 6.2.2.6., Exterior Side Yard, to reduce the required
exterior side yard from 7.5 m (24.6 ft.) to 3.6 m (11.8 ft.) to recognize the
location of an existing uncovered deck on a single family dwelling.
COMMENTS
Intent and Purpose In Compliance
of Official Plan
Intent and Purpose The purpose of the exterior side yard provision in a Residential Zone is
of Zoning By -Law: to ensure adequate setback from the street for traffic safety, drainage and
landscaping. As well, the exterior side yard provision ensures that the
setback of dwellings on corner lots are consistent with the front yard
setbacks of adjacent properties so that a uniform setback is maintained.
Extent of Variance: The variance is minor
Desirable Use or The application before the Committee is to recognize an existing
Development/Use: uncovered deck that has been in existence since approximately 1992 and
was constructed without a building permit issued by the Town.
In this case, only approximately a third of the required exterior side yard
setback would be impacted by the proposed encroachment, which should
not result in any negative impact on maintenance areas, drainage and
landscaping. As well, given the fact that uncovered porches, decks or
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on.ca
December 16, 2002
Recommendation:
Page 2
balconies are already allowed to project 3.7 m (12 ft) into the required 7.5
m (24.6 ft) front yards of residential properties along Clear Valley Drive,
we do not feel the proposed deck encroachment would have a
significantly greater impact on established building lines in the area.
Finally, the exterior side yard abuts Clear Valley Drive, which is a full
width local street, so there is unlikely to be any future reduction in the
exterior side yard due to future roads widenings.
It is, therefore, the opinion of this office that the proposed variance to
reduce the depth of the exterior side yard is appropriate in this case and
can be supported.
That the Tillsonburg Committee of Adjustment approve application
A-46/02 for 14 Wilson Avenue, subject to the following conditions:
Authored By:
Original Signed By:
"Paul Michiels"
Paul Michiels
Planner
December 121h 2002
1) A building permit for the uncovered deck shall be issued within one
year of the date of the Committee's decision.
Approved By:
"James Hill"
James Hill, MCIP, RPP
Manager of Community & Strategic Planning
0-1
R '
0
l
LEGEND
Zoning Line
Municipal Limits
Subject Properties
etc. (See below)
a. A-26/02, 5 Sinclair Drive
b. A-35/02, 7 Sinclair Drive
c. A-24/02, 9 Sinclair Drive
d. A-32/02, 11 Sinclair Drive
e. A-22/02, 27 Sinclair Drive
f. A-30/02, 8 Sinclair Drive
g. A-28/02, 59 Hawkins Cres.
h. A-44/02, 51 Hawkins Cres.
i. A-25/02, 29 Hawkins Cres.
j. A-31 /02, 27 Hawkins Cres.
k. A-27/02, 5 Hawkins Cres.
I. A-21 /02, 53 Edwin Cres.
m. A-43/02, 60 Seres Drive
n. A-36/02, 48 Seres Drive
o. A-23/02, 40 Seres Drive
p. A-34/02, 22 Seres Drive
q. A-29/02, 16 Seres Drive
r. A-46/02, 14 Wilson Ave.
may, Cr
% �0:
i „�#
\FPiIM
1 t ? f I�jIZf`t�, '" as
h 4
�\i�• C3 r�tF°tl ;,,rK €�4Lsil��j
Nil
TILLSO4E3URG
..... ....... ._.__._._.__._._.__.._.___.__._._._...._............_ ____.. _____.__ ........... .........
Plate 1 - Location Map
Hickory Hills Subdivision m2
Application A-21/02 to A-32/02, A-34/02 to A-36/02, A-43IO2, A-44/02 & A-46/0 I AND RFI ATFO INFORMATION SYSTFM
COUNTY OF OXFORD
NOTE: THIS IS NOT A PLAN OF SURVEY
TILLSONBUFIG -MICHIELS CREATED ON:03-DEC-2002
LOT 4
REGISTERED PLAIN 41m
�Z11� T
1
1
i LOT LOT
l DRlVr
i Ln Ln P.I.N. 00033 - 0132
i R - 0.10 A . 4.9a (20.12 MROE)
c-8.62caNzcsac
a?�111 < Z'11
N 65'32'30" E 18.29 (P1 & M) 7--1
cov s i $ ^
Jd
aD
cAlb DECK n1 0
� N
Ul
j 3.75 �.Qa C
o
p� 1 STOREY DN�aIMG
I S ALUMM�UIiA SUNG I i I
IL CONCRETE FOUNDATION
IL ROUSE No 14
v
n o �"' oo g n LLa
o a _
N
N _
CARAGE 4. z L.. �I
z z cn
a 3.45
598 Y O ��
% ` 11 1 I�
N 65'33'00' E 24.39 (P1 dt M)
cn
L
J 7 <
W —1
P.I.N. 00033 - 015D C /
3 ail �
g v Q /
LMl
N N
C)
z LLI
LLl
LOT
y . The Corporation of the
COUNTY OF OXFORD
r Phone: (519) 539-9800
�qm, �acsZ OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-5513
P.O. Box 397, Woodstock ON, N4S 7Y3
OUR FILE: A-22/02
MEMORANDUM
To: Chair and Members of the Tillsonburg Committee of Adjustment
From: Paul Michiels, Oxford County Community and Strategic Planning Office
Re: Planning Comments on Application for Minor Variance A-22/02
Date: December 181h, 2002
BACKGROUND
Applicant:
Mary & William Broda
Location:
27 Sinclair Drive
Official Plan:
Low Density Residential
Zoning By -Law:
Special `Residential First Density (R1-9)'
Adjacent Uses:
Residential in all directions
Proposal: The applicant's are applying for relief from rear yard depth
requirements to recognize an existing enclosed porch (sunroom)
at the rear of a single detached dwelling.
Requested Relief: Relief from Section 6.3.12.2.5, Rear Yard, to reduce the rear
yard from the required 10 m (32.8 ft) to 8.36 m (27.4 ft) to
recognize an existing enclosed porch at the rear of a single
detached dwelling.
COMMENTS
Intent and Purpose In compliance.
of Official Plan:
Intent and Purpose The purpose of the rear yard provision in a Residential Zone is to
of Zoning By -Law: provide adequate area for maintenance and drainage, separation
between buildings on adjacent properties for privacy, and to
provide open space and amenity area. Sunrooms and other
enclosed structures are considered to be part of the main
dwelling and must comply with the setback and coverage
requirements for the main dwelling.
Extent of Variance: The variance is minor.
Desirable Use or Plate 1, Location Map, shows the location the subject property in
Development/Use: relation to the abutting properties as well as existing zoning.
Plate 2, Applicant's Sketch, is a survey of the subject property
showing the dimensions of the subject property, as well as the
location and dimensions of existing buildings and structures.
P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca
A-22/02
Recommendation:
Authored By:
Original Signed By:
Page 2
The application indicates that the subject property contains a
single detached dwelling with an enclosed porch constructed in
1991. It should be noted that covered porches are allowed to
encroach into a required rear yard by 1.5 m (4.92 ft). In this
case, the existing enclosed porch would only exceed the
encroachment permitted for a covered porch by 0.14 m (0.46 ft).
In our opinion, the fact the structure is enclosed should not have
significant additional impact on privacy of adjacent properties in
this case.
The property will still have adequate open space and amenity
area, as the maximum lot coverage for the R1-9 zone will not be
exceeded. In addition, the enclosed porch is located towards the
middle of the required rear yard and only extends along a portion
of the dwelling's rear wall which ensures that there is still
sufficient space around the structure for maintenance and
drainage.
An existing enclosed porch located to the rear of the dwelling
reflects a building form that is characteristic throughout
Tillsonburg and only impacts a small portion of the required rear
yard. It is therefore the opinion of this office that the proposed
variance to allow the construction of the proposed dwelling is
appropriate in this case and can be supported.
A-22/02
That the Tillsonburg Committee of Adjustment approves application
A-22/02 for 27 Sinclair Drive subject to the following condition:
1. If required, a building permit for the covered deck shall be obtained
within one year of the date of the Committee's decision.
Approved By:
"Paul Michiels" "James Hill"
Paul Michiels James Hill, MCIP, RPP
Planner Manager of Community and Strategic Planning
y
0
1
pR\
0-1
IL.Li
R LEGEND
Zoning Line
O Municipal Limits
Subject Properties
\ / etc. (See below)
/ a. A-26/02, 5 Sinclair Drive
b. A-35/02, 7 Sinclair Drive
/ c. A-24/02, 9 Sinclair Drive
d. A-32/02, 11 Sinclair Drive
e. A-22/02, 27 Sinclair Drive
f. A-30/02, 8 Sinclair Drive
g. A-28/02, 59 Hawkins Cres.
h. A-44/02, 51 Hawkins Cres.
i. A-25/02, 29 Hawkins Cres.
r j. A-31 /02, 27 Hawkins Cres.
k. A-27/02, 5 Hawkins Cres.
% I. A-21/02, 53 Edwin Cres.
m. A-43/02 60 Seres Drive
C3-
n. A-36/02, 48 Seres Drive
/ o. A-23/02, 40 Seres Drive
p. A-34/02, 22 Seres Drive
y �y q. A-29/02, 16 Seres Drive
r. A-46/02, 14 Wilson Ave.
t
TILLSO\DURG
Plate 1 - Location Map
Hickory Hills Subdivision
I mz�
Application A-21/02 to A-32/02, A-34/02 to A-36/02, A-43/02, A-44/02 & A-46/0 I ANTI RFI ATFO INFORMATION 9YSTFM
lRlti
COUNTY OF OXFORD
NOTE: THIS IS NOT A PLAN OF SURVEY
TILLSONSURG - MICHIELS CREATED ON: 03-DEC-2002
PLAN -
54
LOT 22
LOT 23
LOT
241
P.I.N. 00030 - 0024 !
P.c,N. 00030 - 0025 1 P.1.N. 00030 -
0026
�
J
J J
r-t y N 10'58'20" W (PI k Y)
33.16 y> "
pfjfjr j A
29.30 {vt k Y) I (P2 k Y)
41 R — 4 341 s a �,
+ OOAV a r&cr
r
v i N OW30 - 0528 Y y
'L
.9s.
L751493 " M a D
T o �$l.'
LOT `�
m as
4 ep
'b�
PLAN
4-1 M 87
a
, o -r 4
\�
�c
��.
(P1. P2 k Y)
�---c 7.73
36.50 (Pt, P2 h u)
�—�
N 10' 58' 00' w
(R£FERMCE GCA 44.23 (P1. P2 do M)
�--�
?J
r�`Ce fl n >
?J