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980824 Regular Council Meeting Agenda
THE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENUA MONDAY - August 24th, 1998 - 8:00 P.M. QRM OF BUSINESS: Pg . 0 3 -12 A. Adagtio4 of Minutes - July 27th and August 17th, 1998 E. Committee of Adjustment 1. John Middel (on behalf of Roberta and Donald LeBlanc) Pg.13-14 i) Planning Comments from County Planning Department Pg.15-16 ii) Notice of Public Hearing F. Public Hearing, G. RORorts Pg.17-31 1. Corporate Services Committee Minutes of August 19th, 1998 Pg.32-51 2. Public Services Committee Minutes of August 19th, 1998 Pg.52-53 3. Court of Revision Minutes of July 30th, 1998 Pg.54 4. Clerk -Administrator RE: Official Plan Amendment (Charcomp Investments) H. Communications P .55 1. Recycling Council of Ontario RE: Request for Support for g Ontario's Annual Waste Reduction Week '98 ...2 Pg.56-59 Pg. 60 Pg.61-64 Pg.65 Pg.66 Pg. 67 Pg.68-69 Pg.70-76 Pg.77 Pg.78 - 2 - 2. Canadian Red Cross RE: Request for Support 3. Shoppers Drug Mart RE: Support of "Sneaker Sale" to Raise Funds for Diabetes Research 4. County of Oxford RE: Appointment to the Oxford Power Supply Review Committee 5. Scouts of Canada RE: Permission to Conduct Annual "Apple Day" Canvas - Saturday, October 24th, 1998 6. Alzheimer Society of Oxford RE: Permission to Conduct "Tag Day" - Saturday, March 6th, 1998 I. Information 1. Morris, Jenkins & Kee RE: Proposed Zoning By -Law Modifications 2. Long Point Region Conservation Authority Minutes of July 8th, 1998 3. Tillsonburg Police Services Board Minutes of June 15th and July 20th, 1998 4. County of Oxford RE: Status of Decision on Amendment No. 19 to the County of Oxford Official Plan 5. Advertisement RE: 1998 Property Taxes J. Resolutions K. By -Laws 1. By -Law 2859 - To Authorize Encroachment Agreement with the Estate of Alfred Cole 2. By -Law 2860 - To Authorize Encroachment Agreement with Helen Gofton 3. By -Law 2861 - To Authorize the Execution of an Agreement - Connecting Link Construction 4. By -Law 2862 - To Amend Zoning By -Law 1994, as amended (Melucci) L. Notice of Motion I July 27th, 1998 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, July 27th, 1998 at 7:30 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor Iry Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart, S. Molnar and R. Smith ORDER OF BUSINESS: A. Ttion of Minutes No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council Meetings of June 22nd and July 10th, 1998 be adopted as printed and circulated. "Carried" No. 2 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the agenda of Council meeting of July 27th, 1998 be adopted as printed with the following addition. I. Information 17. Monthly Site Plan Deport. "Carried" C. Declarations - Municipal Conflict of Interest Act Councillor D. Beres declared a Conflict of Interest with respect to Accounts Payable as contained in the Corporate Services Committee Minutes dated July 22nd, 1998 with respect to Vendor B95; and Councillor Brenda Carroll declared a Conflict of Interest with respect to Public Services Committee Minutes regarding Niagara Street petition. _ D. Appointments/Delegations 1. Mr. Stan Grabstas RE: Tillsonburg Fair Board Mr. Stan Grabstas addressed Town Council and requested an interest-free loan from the Town of Tillsonburg in the amount of $8,000 to up -grade the food booth venting system as a result of the recent fire. No. 3 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT a loan up to an amount of $8,000 be granted to the Tillsonburg Tri -County Agricultural Society at Prime Rate to cover the costs of upgrading the venting system at the food booth should the costs not all or partially be covered by insurance. "Carried" 2. Mr. Jim Hanlon RE: LisQar Avenue Mr. Jim Hanlon addressed Town Council with respect to traffic calming on Lisgar Avenue and stated that efforts to this date were not working in his opinion. B. Committee of Adjustment 1. A-10/98 - Betty & Allan Greer Mr. Pye, Brighton Construction, addressed Committee of Adjustment and requested support of the applied for Minor Variance. Mr. Mike Barrett, was also in attendance in support of the applied for Minor Variance and presented a report dated July 27th, 1998. No. 4 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the application to Committee of Adjustment of Betty and Allan Greer as affects Lot 41 Plan M-371 36 Hillyndale Road, to reduce the required front yard to 7.46 m (24.5 ft.) and rear yard to 8.4 m (27.5 ft.) be approved subject to obtaining a building permit within one year following the date of decision. "Carried" 2. A-11/98 - Gordon Wilkinson 1 Mr. Mike Barrett presented a report dated July 27th, 1998 in support of the applied for Minor Variance. There were no other persons in attendance. No. 5 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the application to Committee of Adjustment of Gord Wilkinson as affects Part Lots 23 & 24, Plan 41R-5302, 14 MacDonald Court, to reduce rear yard to 5.4 m (17.7 ft.) for the purpose of a sunroom be approved. 3. A-12/98 - Philip Brown Mark Cook was in attendance on behalf of Mr. Philip Brown and requested approval of the applied for Minor Variance as the proposed construction would allow the property owner Mr. Philip Brown to continue home care for a family member. Mr. Mike Barrett was in attendance and requested deferral of the applied for Minor Variance so that the proposed addition could be suited on the subject lands in greater compliance to the Town of Tillsonburg's Zoning By -Law 1994. No. 6 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the application to Committee of Adjustment of Philip Brown as affects Lot 525, Plan 500, 48 Frank' Street be deferred. "Carried" F. Public Hearings 1. Application for Zone Change - Brandon Melucci Mr. Olie Mandryk, solicitor, Mandryk & Associates, was in attendance on behalf of Brandon Melucci in opposition to the recommendation as contained in the County Report #98- 110 and stated that the residential uses were legal non- conforming under the Town of Tillsonburg's Zoning By -Law 1994 and that the proposed zone change for commercial car sales would not detract from the industrial zones surrounding the subject lands. Mr. Mike Barrett addressed Town Council in opposition to the Application for Zone Change, since the commercial car lot would be contrary to the Town's Official Plan Policies along with the County Official Policies and detract further from industrial zone surrounding the subject lands. 05 No. 7 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT this Council approve the zone change application submitted by Brandon Melucci for the lands located on Part Lot 3, Concession 5, NTR Township of Middleton, in the Town of Tillsonburg requesting that the lands be rezoned from General Industrial M2 to Special General Industrial M2 -Special. "Carried" G. Reportys 1. Corporate Services Committee Minutes of July 22nd, 1998 and July 24th, 1998 2. Public Services Committee Minutes of July 9th, 1998 3. Development/Culture Committee Minutes of June 25th, 1998 8. Communications 1. County of Oxford RE: Lifting of Part Lot Control: i) George Gilvesy Jr. (Lot 36, Plan 41M-133) ii) George Gilvesy Jr./The Linkoln Group Inc. (Lot 35, Plan 41M-133) 2. Cyril J. Demeyere RE: Objection to By -Law LBSj 3. Girl Guides of Canada RE: Permission to Operate a Hot Dog/Hamburg Stand - August 14th & 15th, 1998 4. Gary Wolfe RE: Buskering in Tillsonburg 5. Director of Public Services RE: Tri -County Antique Parade 6. Corporation of Mildmay -Carrick RE: Resolution - Nutrient Management Planning 7. Association of Municipalities of Ontario RE: i) Appointment of Members(s) of Council to Attend Annual Conference ii) Board Nomination I. Information 1. Ernie Hardeman RE: Septic Services to Norfolk Mall 2. Ministry of Energy Science and Technology RE: An Act to Create Jobs, and Protect Consumers by Promoting Low -Cost Energy through Competition, to Protect the Environment and Provide for Pensions, and to Make Related Changes to Certain Acts 3. Federation of Canadian Municipalities RE: September 9th - 12th, 1998 - Call for Resolutions 4. Ministry of Municipal Affairs and Housing RE: Province Assumes Responsibility for Special Needs Housing 5. International Plowing Match '98 - September 15th -19th, 1998 6. Canadian Auto Works RE: Appreciation for Support re: Automobile Import Tariffs 7. Toby Barrett RE: Control of Pit Bull Dogs in Tillsonburg 8. Michael Power, President of AMO RE: Re-election and Invitation to Attend Suite at AMO Conference in August 9. County of Oxford RE: Request for Proposals - Development of a Preferred Management Model for Water and Sewage Services 10. County of Oxford RE: Future Well Drilling 11. Mini",.- r of Industry RE: News Release - Government Wraps Up Automotive Competitiveness Review 12. Ministry of Transportation RE: Extension of CTAP Program 13. CogAtabl:e .-Tim McCoy, Community Services Officer RE: -CToastng Guard - Tillson Avenue at Annandale 14. Ontario Regional Office RE: Veterans' Week 1998 15. Long Point Region Conservation Authority Minutes of June 3rd-, 3998 16. Association of Municipalities of Ontario RE: i) MCSS Announces Implementation Plan for National Child Benefit ii) Legislative Highlights at the Close of the Current Session of the Ontario Parliament r r, 9 iii) Pre -Booking Appointments with Ministers During AMD's 1998 Annual Conference J. Resolutions No. 8 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of the Corporate Services Committee under date of July 22nd and July 24th, 1998 be received and recommendations therein be adopted. "Carried" No. 9 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT following members of Council be appointed ads # Court of Revision under The Local Improvement Act re: Denton Avenue: Mayor C. McKnight Councillors: S. Molnar B. Carroll "Carried" No. 10 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the report of the Revenue Officer of July 27th, 1998 with respect to Corporate Information Systems be received and recommendation contained therein be adopted. "Carried" No. 11 Moved by Councillor Smith Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of the Public Services Committee of July 9th, 1998 be received and recommendations therein be adopted, except for Item 2 - Transit Minutes, which were separated. "Carried" No. 12 Moved by Councillor Carroll Seconded by Councillor Molnar AND RESOLVED THAT Item V(A) of Public Services Committee Minutes of July 9th, 1998 be divided and voted on separately. "Carried" No. 13 Moved by Councillor Carroll Seconded by Councillor Molnar AND RESOLVED THAT the matter of Transit benches be referred to Public Services Committee and Transit Committee for further consideration. "Carried" 08 i No. 14 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT the Minutes of the Development/Culture Committee be received and recommendations therein be adopted. "Carried" No. 15 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the following lands be exempted from Part Lot Control and the County be requested to enact the necessary exempting by-laws as well as entering into the standard Part Lot Control Agreement with the applicant: a) Lot 36, Plan 41M-133 b) Lot 35, Plan 41M-133. "Carried" No. 16 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the Tillsonburg Girl Guides be authorized to operate a Hotdog/Hamburger stand on Sanders Street August 14th and 15th, 1998 in conjunction with the Tillsonburg Fair. "Carried" No. 17 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the request related to busker ing from Mr. Gary Wolfe be referred to the Town's Corporate Services Committee for possible licensing review and sent to the B.I.A. for comments. "Carried" No. 18 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Tri -County Agricultural Society be granted permission to conduct a parade through the downtown on Saturday, August 15th, 1998 at 1:00 p.m. in accordance with the filed parade route. RESOLVED FURTHER THAT the following streets be closed in conjunction with the Tillsonburg Fair from August 13th to 16th, Sanders Stre6t at Hardy Avenue, John Street a.t Hardy Avenue, Hardy Avenue at the Entrance to the Fair Grounds. "Carried" 09 No. 19 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT this Council support the resolution of the Township of Mildmay -Carrick with respect to Nutrition Management Plan principles being adopted as Provincial Guidelines. "Carried" No. 20 Moved by Councillor Lamb Councillor Carroll AND RESOLVED THAT the following be appointed as Municipal representatives at the AMO conference for 1998: - Councillor Gayle Leachman "Carried" No. 21 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Town's solicitor has advised that the Tillsonburg Flying Club Appears to be in Breach of Contract of its management Agreement with the Town. AND WHEREAS in the opinion of the Town, the Flying Club has failed to address aviation safety at the Tillsonburg Airport as relates to the current management arrangement. "Carried" No. 22 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT an interim contract be entered into with Mr. Scott MacRae for management of the Tillsonburg Airport. "Carried" No. 23 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT a communication be sent to all users of the Airport urging all parties to work together for the public betterment of the Airport. "Carried" K. By -Laws The following by-laws received three readings and were finally enacted: 1. By -Law 2855 - To amend Zoning By -Law 1994, as amended (Charcomp Investments Ltd.) 2. By -Law 2856 - To authorize Encroachment Agreement with the Estate of Emma Devos 10 d 3. By -Law 2857 - To authorize the Sale of Lands to Charcomp Investments Ltd. 4. By -Law 2858 - To Set Tax Rate for 1998 L. Notice of Motion Meeting adjourned. Mayor Clerk -Administrator August 17th, 1998 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, August 17th, 1998 at 12:00 noon in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor Iry Horton, Councillors: D. Beres, B. Carroll, S. Lamb, S. Molnar and R. fgith ORDER OF BUSINESS: A. Adoption of Agenda No. 1 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the agenda for the Town Council Meeting of August 17th, 1998 be approved. "Carried" B. Retorts 1. C.J. Demeyere Ltd. RE: Reconstruction of North Broadway - Highway 19 C. Resolutions No. 2 Moved by Councillor Beres Seconded by Councillor Horton AND RESOLVED THAT the contract for rehabilitation of North Broadway (Highway 19) from Concession Street to North Street be awarded to 969774 Ontario Limited (Elgin Construction) in the amount of $2,118,416.48 being the lowest tender as recommended by C.J. Demeyere Ltd., subject to the Ministry of Transportation of Ontario's approval. "Carried" Meeting adjourned. Mayor 12 Clerk -Administrator -7/m Corporation of tlw COUNTY OF OXFORD Fax: (519) 537-3024 DEPARTMENT OF PLANNING AND DEVELOPMENT Telephone: (519) 539-9800 P. O. Box 397, Court House, Woodstock ON WS 7Y3 OUR FILE: A-13/98 MEMORANDUM To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment From: Michael Barrett, Oxford County Planning Department Re: Planning Comments on Application for Minor Variance A-13/98 Date: August 20, 1998 BACKGROUND Agent: John Middel Owners: Roberta & Donald Leblanc Location: 57 Trottier Drive Official Plan: Low Density Residential Zoning By-law: Residential First Density (R1) Adjacent Uses: Single -detached dwellings (all directions) Proposal: The applicant proposes to recognize the location of two accessory sheds which encroach into the required interior side yard. Requested Relief: Relief from section 5.2.5, Accessory Uses - Permitted in Interior Side or Rear Yard, to reduce the interior side yard from the required 1.2 m (3.9 ft.) to 0.37 m (1.2 ft.). COMMENTS Intent and Purpose In compliance of Official Plan: Intent and Purpose The purpose of the interior side yard provision in a Residential Zone is of Zoning By -Law: to provide adequate area for maintenance and drainage, separation between buildings on adjacent properties for privacy, and to provide access to the rear yard. It is the opinion of this Department that both of these sheds could be moved to a location in compliance with the provisions of the Tillsonburg Zoning By-law. However, the present locations still provide some area for maintenance and drainage, and are separated from the adjoining property by a wooden fence. In addition, the sheds do not restrict access to the rear yard. Extent of Variance: The variance is minor Desirable Use or A large number of homes in this neighbourhood have accessory sheds and they are not out of character for this area of Tillsonburg. Recommendation: That the Tillsonburg Committee off adjustment approve application A-13/98 for 57 Trottier Drive. a S v BSEC4- IN A, yyN t 911 Application for Minor Variance A-13/98 John Middel, 57 Trottier Drive NOTE: THIS IS NOT A PLAN OF SURVEY nll.newuur. ranITIIFII i 0 01 R3-14 .11 nUM4URG © �ND flEIATEO INU OPMn'IA NlVS;Im �NT. CNMTMON'14 MRI i Application No. A-13/98 THE COMMITTEE OF ADJUSTMENT FOR THE CORPORATION OF THE TOWN OF TILLSONBURG IN THE MATTER OF Section 45 of the Planning Act, 1990 - and - IN THE MATTER OF an application by John Middel on behalf of Roberta and Donald LeBlanc as effects Lot 38, Plan M-36, known municipally as 57 Trottier Drive in the Town of Tillsonburg. NOTICE OF PUBLIC HEARING Take notice that an application has been made to the Committee of Adjustment of the Corporation of the Town of Tillsonburg for variance from certain provisions of Town of Tillsonburg Zoning By-law 1994 and amendments thereto by: John Middel R.R. #4 Aylmer, ON N5H 2R3 The purpose of the application is to seek the following variance: Relief from Section 5.2.5 to reduce interior side vard from the required 1.2 m (3.9 ft.) to 0.36 m (1.2 ft.) to recognize the location of two (2) accessory sheds The subiect lands are located in a residential (R1) zone. The Committee of Adjustment may authorize minor variances from the provisions of by-law 1994 in respect to land, buildings or structures or the use thereof as in its opinion is desirable for the appropriate development or use of the land, building or structure provided the general intent and purpose of the by-law and Official Plan are maintained. The Committee, before making its decision, will hold a public hearing to hear all persons who desire to make submissions in support of or in opposition to the application as follows: Date: August 24, 1998 Time: 8:00 P.M. Place: Council Chambers, Municipal Offices, Town Centre Mall, Tillsonburg, Ontario. If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. DATED at Tillsonburg this 13th day of August, 1998. Brad Bartlett Secretary -Treasurer. IQ 15 �0 �1 P.I.N. 00034 – 0253 ti L� -- --•- -- -- WE FENCE ON LINE ---- - —----` Lt SCA! ►- -< N 50 11 40 E 113.20 (P1 & M) 1. }--� h PART 38 41 � ;10 --�.i— --z -_ ---- --7 I M F ISUBJECT r0 EASEMENT AS S£1 OUT w LT -539J KIM 1.3• > 199 E FRAME N SHED % �� REP 1.3' n �v REGIST LIQ OF Til LT -5.q- LOT 38 o a 1.4 I–c P.I.N. 00034 0036 4� �� �o' COMPL – ZONING FRAME LT23167 ADDITIC vr-- ED _ soo oW `.4. S 1 � = b� � AOE i. b � SUE3JEC 0 h p 23.0' AREA c - >- -� o.s jr7 THIS 1 STOREY DWEwNC / DON BRICK SIDINC CONCRETE FOUNDATION AND HOUSE No. 57 \�\ �l FOR t SUR ,> 3 I (�� �.'','� LO�J — 0to 1 CERTI , 22.0' P.I.N. 00034 – 0253 z J, 3 (2) -- - 0037 Q 0. C� 41—< 48.37' (P1 do M) 168.37- (Q1 & ,a) — -- - THIS 1 HOWE' REPOF �. OF CE =� �r���i zL� T RD -r--rI r R Jr?1V� r N011 .GIS fERED 4 – 0149 PLAN M-36) % (66' WIDE REGISTERED PLAN M-53) I F �� P.I.N. 00034 – 0146 LEGE 00 0 SIB IB t3�0o �o RIB (m T) �Q' (,-7,) (P1) (M) ASSOC IA11ON OF ONTARIO P.I.N. - uwo SURVEYORS Application A-13/98 PLM SUBWSMOV FVft Q t 57 Trottier Drive 16 1 1 2 0 6 9 4 THERE Applicant - John Middel c/o Roberta & Donald Leblanc PART V' LTD. Is �r THE CORPORATION OF THE TOWN OF TILLSONBURG CORPORATE SERVICES COMMITTEE August 19, 1998 MINUTES of the meeting of the Corporate Services Committee, held Wednesday, August 19, 1998 at 3:00 P.M. PRESENT: Robt. Smith, Dave Beres, Brenda Carroll, Iry Horton, Chris Rosehart, Sam Lamb, Stephen Molnar Dave Morris, Brad Bartlett, Gary Seitz, John Arts ORDER OF BUSINESS A. Adoption of Agenda The Corporate Services Committee adopted the agenda as prepared for the meeting of August 19, 1998, with the following additions: Special & Property Disposal of Walnut Tree (verbal) Draft Tree By -Law (attached) Special Area Rate - exemption request (attached) B. Accounts Payable The Corporate Services Committee reviewed the Accounts Payable and answers were provided to questions raised in respect thereto, including the following: P. 43 Broadway Photo $156.40. For 160 coloured prints for the promotional brochure on total recycling. P. 43 County of Oxford $2,568.00. For landfill user fees for 9,197 kgs. to April and 107,265 kgs. in June, 1998. P. 49 Moffatt & Powell $86.20. For building materials (insulation, etc.) for the building addition to the Public Services building. On completion of the discussion and review, it was MOVED BY Iry Horton, Seconded by Dave Beres "THAT the Accounts Payable, as per list dated July 31, 1998, in the amount of $225,539.95, be approved for payment." CARRIED. 17 -2- C. Craft Guild - Lease Agreement The Clerk -Administrator referred to Appendix "B" to the Lease Agreement, which appendix consists of a listing of a number of renovations completed to date and further renovations and improvements planned to be undertaken by the Craft Guild. On completion of the discussion it was MOVED BY Iry Horton, Seconded by Brenda Carroll "THAT the Lease Agreement with the Tillsonburg Craft Guild be executed." CARRIED. D. Buskering The Corporate Services Committee reviewed correspondence from Gary Wolfe, in reference to buskering. On completion of the review it was MOVED BY Brenda Carroll, Seconded -by Iry Horton "THAT on the issue of buskering, Tillsonburg remain status quo and THAT buskering licensing not be undertaken at this time." CARRIED. E. Street Names - Thorncrest Subdivision The Corporate Services from Wellington Realty The Committee directed street names from the Services Committee. F. Walnut Tree Committee reviewed the correspondence Group, dated July 27th, 1998. staff to obtain a list of suggested developer, for review by the Corporate The Committee was informed that one walnut tree on the Broadway and Bridge Street property needs to be removed. The Committee gave direction that the tree be offered for sale and that the proceeds be set aside for future tree planting. G. Tree By -Law - Proposed Draft The draft Tree By -Law, received from Parks & Recreation for consideration and comment, was distributed at the Corporate Services meeting. It was suggested that the draft by-law be further reviewed and be on the September Corporate Services Agenda for furtherance to Council. a -3- H. Core Area Parking - Exemption Application Because of special circumstances, the Committee granted exemption in 1997 to Mrs. Shirley Walsh at 29 London Street West. The circumstances have not changed and therefore, it was MOVED BY Brenda Carroll, Seconded by Iry Horton "THAT based on the special circumstances, exemption from the special parking charge on the 29 London St. West property be extended for the 1998 taxation year." CARRIED. I. 1998 Taxation The Clerk -Administrator reported that the preliminary tasks on the acquisition of automation requirements had been undertaken and were continuing to progress in an endeavour to generate the tax bills in September. The Corporate Services Committee directed that the public be informed of this situation by publication in the local newspaper, the week of August 24th, 1998. The Corporate Services Committee moved into Closed Session at 4:30 P.M. ,. '19 a Tillsonburg darks, Community Centre and Recreation Commission 45 Hardy Avenue - Tillsonburg - Ontario - N4G 3W9 - Tel. (519) 688-9011 August 4, 1998 Mr. Bob Smith -Chairperson Corporate Services Town of Tillsonburg Dear Mr. Smith: Fax (519) 842-4120 The enclosed draft proposal of By-law 2742 has been reviewed and approved by the Tree Advisory Committee and the Tillsonburg Parks & Recreation Commission. This draft is forwarded to you, for your consideration and comment. Yours truly, C. A. Hildebrand -Director Parks & Recreation Commission Cc: Commission Corres. 20 The Commission commits to offer through staff, services and facilities, active and leisure activities to meet the evolving needs of Tillsonburg and area promoting quality of life for all ages. J li PROPOSED DRAFT FOR DISCUSSION THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 274.2 A By -Law to authorize the implementation of a tree policy in and for the Town of Tillsonburg. WHEREAS Section 312 of the Municipal Act, Chapter M.45, R.S.O. 1990 authorizes the Council of the Corporation of the Town of Tillsonburg to pass a by- law for the following: a) Authorizing and regulating the planting of trees of shade and ornamental trees adjacent to a municipal boulevard in accordance with a policy; b) For preserving trees; c) For prohibiting injury or destruction of trees; d) For the removal of trees in accordance with a policy; e) For the promotion of planting of certain types of trees; f) For authorizing an appropriate Member of the Committee to supervise the planting, trimming and removal of trees in accordance with this policy. AND WHEREAS the Council of the Corporation of the Town of Tillsonburg has dedicated significant volunteer and financial resources to the planting of trees in the Town of Tillsonburg. AND WHEREAS the Town of Tillsonburg has been dedicated a Greenstreets Canada Community by Tree Plan Canada, Department of Natural Resources Canada. THEREFORE BE IT RESOLVED that the Council of the Corporation of the Town of Tillsonburg enacts as follows: 1. That the Council of the Town of Tillsonburg authorize a tree policy in and for the Town of Tillsonburg as attached as Schedule "A" to this by-law; 2. That Schedule "A" attached hereto is hereby declared to be a part of this by- law as if written and incorporated herein. 3. That the Council of the Corporation of the Town of Tillsonburg set forth and establish a Tree Advisory Committee reporting to the Tillsonburg Parks, Community Centre & Recreation Commission in accordance with the Tillsonburg Tree Policy. READ A FIRST; SECOND and THIRD TIME, PASSED, SIGNED, SEALED and NUMBERED 2742 this 11th day of December, 1995. MAYOR CLERK -ADMINISTRATOR L Page 1 of 9 PROPOSED TREE POLICY FOR THE TOWN OF TILLSONBURG Parts: I. Definitions A. Mission Statement III. Tree Committees IV. Tree Removal V. Tree Trimming VI. Tree Planting and Replacement VII. Tree Protection VIII. Tree Inventory & Nursery D(. Public Awareness & Participation X. Policy Change Part I - Definitions 1. "Boulevard" shall mean that portion of every highway and roadway within the limits of the Town that is not used as a sidewalk or as a traveled roadway, along with all other municipally owned property such as parks parkettes and cemeteries. 2. "Tree or Trees" shall include all trees, shrubs, and saplings now or hereafter planted or left growing in or on a boulevard. 3. Persons - shall refer to indinri"duals and not the Corporation. 4. Appropriate Part II - Mission Statement (Objective) Every attempt shall be made to: 1. Preserve and enhance the existing tree population on Boulevards and streetscapes in a way that will be suitable aesthetic and provide, at the same time, a practical base of high shade for the Town. 2. Encourage members of the general public to involve themselves in the preservation, planting, and maintenance of trees on private property. Part III - Committee 1. The Tree Advisory Committee (henceforth referenced as T.A.C.) a) The Commission will establish a Tree Advisory Committee to meet from time to time to discuss and recommend Tree promotion and policy. b) The Committee shall be composed of - One member of Council - Commission - staff representation, - One staff representative from P.U.C. and Public Services - A member of the Chamber of Commerce and or the BIA at their discretion - Two members of the general public appointed by Council c) As well as working towards the general objectives of the policy, the Committee shall be responsible for implementing Part IX of the Tree Policy - Public Awareness and Participation. 'Paae2of9 d) A chairperson shall be elected from within the Committee at its first meeting of each new calendar year. e) The Committee may make inspections to advise on planting locations. The following policies (Parts IV, V, VI) shall be followed by any member body of T.A.C. engaged in tree removal, trimming, planting and replacement. Part IV — Tree Removal Trees shall only be removed where necessary due to death or decay (as determined by the appropriate member body of T.A.C.); driveway installation and boulevard parking; street widening, sidewalk construction, utility installation and maintenance, building construction, underground servicing. T.A.C. will make recommendations to the Parks and Recreation Commission regarding other situations not specifically covered in these policies. 1. Notification a) The appropriate member of T.A.C. shall advise the owner of the abutting property, in writing and by posting identification on the tree or trees involved; of any intended tree removal. This acknowledgement in no way obliges T.A.C. nor does it accept any liability for future action or expense. b) Concerned citizens may respond to T.A.C. either directly or via correspondence through the Tillsonburg Parks, Community Centre & Recreation Commission. Q Where a number of trees are to be removed in a block and it appears that the character of the street will be affected, all residents In the block shall be advised and, where deemed necessary, a meeting will be held to explain the situation. d) Wherever it is deemed expedient in the public interest to remove any tree due to an emergency or hazard situation (which for the purpose of this policy would be a potential danger to persons and/or property) the appropriate department member of T.A.C.(PUC, Public Services, Parks & Rec. Commission) may remove such a tree without written notification to the owner or occupant of the abutting property. e) The member of TAC initiating the process of tree removal shall advise the body of TAC prior to action being taken except in an emergency situation. 2. Trees to be Removed a) The appropriate T.A.C. departmental member shall assume the cost of removal for all trees which in the opinion of the member body require removal due to death, decay or deterioration condition, or present a hazard to the public. b) An independent body, or members of T.A.C. will review questionable trees prior to removal. c) Trees in a good and sound condition which receive the approval of T.A.C. for removal for various reasons shall only be removed if the person or persons making the request agree to pay for such removal and with the approval of the Commission and/or Council. Page 3of9 23 d) Trees to be Removed Due to Street Widening, Sidewalk Construction, Utility Installation and Maintenance When any member of T.A.C. is notified of impending work.. T.A.C. shall meet to discuss the proposed project, in an effort to minimize damage or disruption to the trees involved. ii. The trees so affected shall be removed in accordance with the policies as contained in clauses 1 and 2. e) Trees to be Removed Which Have Caused Damage to Curbs and Sidewalks, Buildings Construction, Roots in Underground Services and Other Situations. i. In general, the Corporation of the Town of Tillsonburg accepts no liability for damage to sidewalks, driveways, foundation walls, patios, etc. supposedly caused by tree roots. If it is found to be necessary to remove a tree for this reason, it will be removed according to the policies as contained in clause 1 and 2. fl. Trees on Town property that may interfere with proposed building construction would be assessed by the policies as contained in clause 1 and 2. iii. Tree problems involving roots in underground services shall be evaluated on an individual basis. If a tree is in a sound condition and of an acceptable variety, it shall not be removed unless its position is such that it will impede replacement of the underground services. If it requires removal, it shall be done according to the policies as contained in clause 1and 2. f) Tree Removal and Trimming on Private Property In general, the Member Bodies shall not trim or remove trees on private property. The Public Utility Commission shall obtain written consent from the property owner prior to commencing trimming or removal of private trees, except when an emergency condition exists. Part V — Tree Trimming 1. All trimming shall take into consideration the aesthetic value of the location and continued health of the tree(s) involved. 2. Only authorized personnel of the appropriate member bodies or their contractors shall trim or prune trees on Town boulevards. 3. In general, trimming is done for overhead line clearing purposes, to improve street lighting and storm damage and as required after tree inspection. 4. All trimming and pruning shall be done in accordance with the Occupational Health and Safety Act. Part VI — Tree Planting and Replacemen# 1. An active policy of tree planting and replacement shall be maintained by T.A.C. After yearly consultation, each department with representation on T.A.C. shall appropriate reasonable funds to carry out the planting policy. Page 4 of 9 24 2. Only Member Bodies or persons authorized by Member Bodies shall plant trees on Town boulevards. 3. Only those species of trees (see Appendix) will be planted that are suitable to thrive in this zone and that meet the following criteria: a. Suitable for location see Appendix b. Require minimal maintenance C. Maximize existing budget d. Do not pose undue clean-up 4. In general, T.A.C. shall replace each tree with 2 trees in the general geographic area where the existing trees were removed, such trees having a minimum caliper of 30mm (1 1/a inches) and 250 cm (8 feet) in height, with a spacing of 12 to 15 metres (40 to 50 feet), depending on available space and variety of trees. 5. In new areas of the Town, T.A.C. will attempt to plant trees with a spacing of approximately 15 metres (50 feet), keeping in mind street lighting and other requirements. 6. Trees shall not be planted until utilities are checked and curbs, gutters, and sidewalks installed. 7. In addition to the regulation of public property planting all developers of private subdivisions will submit a landscaping or planting plan to Tilisonburg Parks, Community Centre & Recreation Commission for approval. Part V11— Tree Protection 1. No person or private body shall: a) Willfully or maliciously injure, hurt, deface, tear, cut, destroy or break or cut down any tree, shrub or plant, or any box, stake or other guard or device installed for the protection and preservation of any tree, shrub or plant upon a boulevard. b) Post or attach notices, signs, advertising devices or any object or thing on trees upon a boulevard or otherwise deface such trees that would injure or destroy the tree. c) Use or occupy a boulevard for any purpose whatsoever causing damage or injury to trees, shrubs or plants upon the boulevard, or to the surface or subsurface of such boulevard. d) Undertake work of any kind whatsoever, over, upon or under a boulevard that may cause injury or damage to a tree, shrub or plant upon a boulevard without having first obtained the approval of T.A.C. e) Willfully or maliciously break, injure, deface, dig up, remove or destroy a boulevard or the soil, subsurface or sod thereof or dump, deposit or store upon a boulevard, material of any kind whatsoever, including garbage or refuse. f) Tap maple trees and other trees on public property. Page 5 of 9 25 2. Every person who contravenes section VII is guilty of an offence and on summary conviction is liable to a fine of not less that $200.00 and not more than $1,000.00 exclusive of costs, and is liable to an action at the suit of the Town to make good any damages caused and this by-law may be enforced and the penalties thereunder recovered in a like manner as by-laws of municipal Councils and the penalties hereunder may be enforced and recovered, and every fine so imposed shall belong to the Town and placed in the tree account. Part V111- Tree xnventory 1. Annual record keeping shall be carried out to identify trees removed and planted. 2. Nursery Part XX - General Suaaestions and Direction for Enhancing Public Awareness and Participation - Promote Educational programmes in Town schools through the Board of Education. - Liaison with like minded authorities such as the Long Point Region Conservation Authority, the Oxford Men of Trees, and the Ontario Shade Tree Council. - Proclaim May 15th of each year as Arbour Day. - Promote an "adopt a tree" programme. - Promote a "memorial tree planting" programme. - Promote the Arboretums - Initiate Planting Bees APPENDIX "A" TREES NOT RECOMMENDED FOR BOULEVARD PLANTING TOWN OF TILLSONBURG 1. WILLOWS (Salix) 2. POPLARS (Populus) 3. AILANTHUS (Ailanthus Altissima) 4. AMERICAN ELM (Ulmus Americana) 5. CHINESE ELM (Uimus Parvifolia) 6. HONEY LOCUST (Gleditsia Triacanthos) 7. MULBERRIES (Morus) 8. BOX ELDER/MAN] TOBA MAPLE (Acer Negundo) 9. NORTHERN CATALPA (Catalpa Speciosa) 10. GINKGO OR MAIDENHAIR TREE (Ginkgo Biloba) 11. RUSSIAN OLIVE (Elaeagnus Angustifolia) 12. Norway Maple ( Acer Platanoides) 13. "Crimson King" 14. Horse Chestnut (Aesculus Hippocastanum) 15. Silver Maple (Acer Saccharinum) Page 6 of 9 26 TREES RECOMMENDED FOR BOULEVARD PLANTING TOWN OF TILLSONBURG STREET PLANTING (RESIDENTIAL) TULIP TREE (LiriodendronTulipifera) BLACK MAPLE (Acer Nigrum) SUGAR MAPLE (Acer Saccharum) RED MAPLE (Acer Rubrum) WHITE OAK (Quercus Alba) BUR OAK (Quercus Macrocarpa) CHESTNUT OAK (Quercus Prinus) NORTHERN RED OAK (Quercus Rubra) BLACK OAK (Quercus Velutina) SCARLET OAK (Quercus Coccinea) HACKBERRY (Celtis Occidentalis) AMERICAN SYCAMORE (Platanus Occidentalis) WHITE ASH (Fraxinus Americana) BLACK ASH (Fraxinus Nigra) GREEEN ASH (Fraxinus Pennsylvanica) YELLOW WOOD (Cladrasds Lutea) SWEET GUM (Liquidambar Styraciflua) STREET PLANTING (DOWNTOWN) Trees of a Columnar variety strongly recommended. RAVINE MARGIN & UPLAND PARKS ALL MAPLES LISTED ABOVE ALL OAKS LISTED ABOVE AMERICAN BASSWOOD (Tilia Americana) EASTERN WHITE PINE (Pinus Strobus) AMERICAN BEECH (Fagus Grandifolia) EASTERN HEMLOCK (Tsuga Canadensis) ALL ASHES LISTED ABOVE BLACK LOCUST (Robinia Pseudoacacia) DOWNEY SERVICEBERRY (Amelanchler Arbor) KENTUCKY COFFEE -TREE (Gymnocladus Dioicus) QUAKING ASPEN (Populus Tremuloides) EASTERN HOPHORNBEAM (Ostrya Virginiana) CHOKECHERRY (Prunus Virginiana) CHINQUAPIN OAK (Quercus Muehlenberg) PIN OAK (Quercus Palustris) NORTHERN PIN OAK (Quercus Ellipsoidallis) AMERICA MOUNTAIN ASH (Sorbus American) SHAGBARK HICKORY (Carya Ovata) BITTERNUT HICKORY (Carya Cordiformis) EASTERN RED CEDAR (Juniperus Virginiana) RED PINE (Pinus Resinosa) RAVINE BOTTOMS AND STREAM MARGINS SHINING WILLOW (Salix Lucida) AMERICAN SYCAMORE (Platanus Occidentali) BLACK GUM OR TUPELO (Nyssa Sylvatica) YELLOW BIRCH (Betula Alleghaniensis) Page 7 of 9 27 PAPER BIRCH (Betula Papyrifera) GRAY BIRCH (Betula Populifolia) SWEET BIRCH (Betula Lenta) YELLOW ALDER (Alnus) SWAMP WHITE OAK (Quercus BiColor) BLACK WALNUT (]uglans Nigra) NORTHERN WHITE CEDAR (Thuja Occidentalis) TAMARACK (Larix Laricina) CUCUMBER TREE (Magnolia Acuminata) PAWPAW (Asimina Triloba) EASTERN REDBUD (Cercis Canadensis) FLOWERING DOGWOOD (Comus Florida) WINDBREAKS AND SCREENS EASTERN WHITE PINE (Pinus Strobus) NORTHERNWHITE CEDAR (Thuja Occidentalis) WHITE SPRUCE (Picea Glauca) NORWAY SPRUCE (Picea Abies) Page 8 of 9 28 DIAGRAM OF 1998 COMMITTEE STRUCTURE TOWN COUNCIL PARKS & RECREATION COMMISSION PROGRAM & FACILITIES COMMITTEE THE TREE ADVISORY COMMITTEE 1 representative from Town Council 2 representatives from Tillsonburg Parks & Recreation Commission 1 representative from P.U.C. 1 representative from Public Services 2 representatives or General Public appointed by Council 1 representative each from Chamber of Commerce and B.I.A. if representation is desired. Page 9 of 9 29 To: Corporate services Committee From: Ray Jones Re: Gracey Estate - 29 London St. W Special Area Parking Charge Date: Aug. 18, 1998 Attached please find a letter received from Mrs. Shirley Walsh, applying for an exemption of the core area parking charge as it applies to her mother's estate at 29 London St. West. This property continues to be occupied by the granddaughter and the exemption was granted by the committee in 1997 under identical circumstances. Your endorsement of this special area rate exemption is respectfully requested Yours truly, 30 a - 6 " �/". r- � � � '.1'e. / 6L�-49-0� 45:�� / -i 110A, - %.�..cr aT.� I Minutes of the Public Services Committee meeting held August 19th, 1998, at 6:00 P.M., 20 Spruce Street, Tillsonburg, Ontario. THOSE IN ATTENDANCE Deputy Mayor I. Horton Chairman D. Beres Vice -Chairman B. Smith Councillor S. Lamb Councillor S. Molnar Councillor C. Rosehart Director M. Cowan C.B.O. D. Robertson ADOPTION OF AGENDA, AS AMENDED Moved by Vice Chairman B. Smith, seconded by Deputy Mayor I. Horton, the adoption of the agenda, as amended. CARRIED ITEMS 1) TRANSIT BUS Due to the new repairs required on the bus, ie: front end, steering, etc., Members inspected the Bus with the Works Mechanic. Members were advised that due to the mileage on the bus (270,000 km) and the poor design, these problems and expensive repairs are going to continue. STAFF DIRECTION: To develop a proposal for Council's consideration regarding: 1. Purchase of a new bus immediately. 2. Lease to purchase of a new bus. 3. Lease of a new bus. 4. Other options which may be available. and to include a financial statement from the Treasurer. 2) TRANSIT BENCHES Committee Members requested that this item be referred to the Transit Advisory Committee for review and recommendation. 3) BAYHAM DRIVE RECONSTRUCTION After considerable discussion of options available, considering the need of D.D.M. Plastics which employs people from Tillsonburg and the surrounding area, Members requested that Staff present the following proposal to the Municipality of Bayham and Tillsonburg for their consideration. 32 ...2 PUBLIC SERVICES COMMITTEE MEETING AUGUST 18 - PAGE TWO 3) BAYHAM DRIVE RECONSTRUCTION CONT'D. COMPLETE ONLY PHASE III TO BASE HL Balance Granular A - 8,000. Balance Granular B - 7,000. Hot Mix Base - 15,000. (To include intersection) Shouldering - 2,000. Miscellaneous - 500. Engineering & Supervision - 3,000. Total Estimate $35,500. By agreement, the Town of Tillsonburg would construct to Base HL and finance Stage 3 in 1998. When it is determined by both Municipalities to complete Stage 1 and 2, Tillsonburg will be credited 50% of the actual cost of Stage 3 toward Stage 1 and 2. 4) MONUMENT SALES Moved by Vice Chairman B. Smith, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend to Council that the proposal of Monument by Design be accepted, subject to Council's acceptability of the agreement after comments are received from the Town's Solicitor. CARRIED 5) STOP SIGN REQUEST - HURLEY AVENUE AT WILSON AVENUE Moved by Vice Chairman B. Smith, seconded by Councillor S. Lamb that the Public Services Committee recommend to Council the request for a stop sign to replace an existing yield sign at Wilson Avenue on Hurley Avenue be approved, now that Wilson has been opened from Charlotte to Baldwin. 6) COUNTY OF OXFORD - TOTAL RECYCLING - Attachment A CARRIED Information only. 7) CEMETERY - TREE PLANTING - Attachment B Committee Members received a proposal on tree planting in the Cemetery. Moved by Deputy Mayor I. Horton, seconded by Councillor C. Rosehart that the Public Services Committee supports the proposal for tree planting in the Cemetery and requests that the Tree Advisory Committee establish this program with the Funeral Homes. Furthermore, the Committee requests that the Tree Advisory Committee investigate the existing trees within the Cemetery as to their present condition and make recommendations on planting and removal. CARRIED ...3 33 9 PUBLIC SERVICES COMMITTEE MEETING AUGUST 18 - PAGE THREE 8) CEMETERY EXPANSION - Attachment C - Plan "A" Committee Members reviewed five proposals on layouts for the expansion of the Tillsonburg Cemetery. Moved by Councillor S. Lamb, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend to Council that Plan "A" be approved for the expansion of the Tillsonburg Cemetery. CARRIED 9) ZONING POLICY - Attachment D Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Council the approval of Mr. Barrett's recommendation, as follows: "That the Public Services Committee recommend to Town Council that it inform the Town Chief Building Official that the portion of the main roof which covers a porch/ patio not be included in the calculation of lot coverage, provided that portion of the roof was constructed prior to the passing of By-law No. 2850 on June 8, 1998." CARRIED 10) BUILDING BY-LAW - Attachment E Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the Public Services Committee recommend to Council the new Building Bylaw. CARRIED 11) 1999 BUDGET Staff direction to prepare and present the preliminary 1999 Budget to Public Services on October 7th, 1998, at the regular meeting for review of the Committee. 12) MUNICIPAL ROUTES Information only. 13) M.T.O. - NORTH BROADWAY APPROVAL - Attachment F Information only. 14) M.T.O. - NORTH BROADWAY - Attachment G Moved by Councillor C. Rosehart, seconded by Deputy Mayor I. Horton that the Public Services Committee recommend to Council that North Broadway not be widened to a four land cross section, as per M.T.O. recommendations. CARRIED r 34 ...4 PUBLIC SERVICES COMMITTEE MEETING AUGUST 18 - PAGE FOUR 15) KELSEY'S SITE PLAN - BROADWAY AT BRIDGE STREET Members reviewed the site plan. Information only. Moved by Councillor S. Lamb, seconded by Councillor C. Rosehart that the meeting be adjourned. Next meeting - Regular Schedule - September Z, 1998 at 3:30 P.M. Minutes prepared by Director M. Cowan. For errors or omissions, please contact this office. 35 The Corporation of the COUNTY OF OXFORD ADMINISTRATION OFFICES P.O. Box 397, Court House, Woodstock, Ontario. N4S 7Y3 July 21, 1998 Mr. W. Hett President and C.E.O. TCR Environmental Corporation 105 White Street P.O. Box 406 Aylmer West, Ontario N5H 3E8 Dear Mr. Hett: A. Fax: (5 l9) 537-3024 C.A.O./Clerk (5 t9) 539-5688 Personnel & Treasury (519) 537-6601 Re: TCR Environmental Corporation Proposal - County of Oxford On April 2, 1998, you and your associates made a presentation to the Waste Management Committee of Oxford County Council regarding TCR Environmental Corporation and the services that the company is able to offer to the County of Oxford. Due to scheduling difficulties, the Waste Management Committee was not able to organize a subsequent meeting to discuss your presentation until July 2, 1998. At a session of Oxford County Council on July 8, the following recommendation of the Waste Management Committee was adopted by Council: "That the proposal by TCR Environmental Corp. for a total recycling project in Oxford County not be pursued at this time." There was considerable discussion of your presentation at the July 2 meeting. Essentially, it was the view of the majority of Committee members that it was premature for the County to embark on a project with your firm based on the available information. 36 Court House. -'15 liunter Street. Woodstock. Ontario r A i Mr. W. Hett July 21, 1998 Page 2 As you may remember, the Waste Management Committee has recently been rejuvenated and it was considered important by many of the members that an attempt be made to better understand waste management in Oxford County before proceeding to embrace a particular proposal for recycling. I would invite you to keep abreast of the situation in Oxford as the Committee continues to meet over the next few months. Roy Brankley, Director of Public Works for the County, should be your contact or Iry Horton, the Chair of the Waste Management Committee, who is also a Town of Tillsonburg representative on County Council. Yours very truly, Ken iteford C.A.O/Clerk c.c. R. Brankley Director of Public Works I. Horton Chair, Waste Management Committee VM. Cowan Director of Public Services, Town of Tillsonburg 7 Monday, July 13, 1998 To : The Chairman, Tillsonburg Cemetary Board. From: Robert Lehman, Chairman, Tree Advisory Committee for the Town of Tillsonburg. Subject: Memorial Tree Program. Dear Sir: As you no doubt know, the Town of Tillsonburg Parks and Recreation Commission has had a memorial tree program in place for a number of years. It has been very well received by the public as a way to recognize deceased family members in a lasting, living form. It has been suggested that perhaps another appropriate location for such trees would be to create a row of trees at the cemetary along the chain fence parallel to Simcoe Street. Sid Card, who is a member of the Tree Advisory Committee inquired of the Funeral Homes in town (Ostrander & Verhoeve), to determine their opinion of such a project. The idea was well received by both, and they indicated that they would be willing to participate by means of promotion and the collection of money for it as they do for Parks & Rec and also for Backus Heritage Conservation Area. In our advisory capacity, we would recommend that the following species would be most appropriate for that location and for this purpose: White Oak (Quercus Alba), Red Oak (Q. Rubra), Sugar Maple (Acer Saccharum), Tulip Tree (Liriodendron Tulipifra), Shagbark Hickory (Carya Ovata), Hackberry (Celtis Occidentalis), Chinquapin Oak (Q. Muehlenbergii), Scarlet Oak (Q. Coccinea), Black Oak (Q. Velutina), Bur Oak (Q. Macrocarpa), American Sycamore (Platanus Occidentalis). All of the above are native to this area and tend to be very durable, beautiful trees which have a rather timless grace to them when mature. Sid and I would be pleased to answer any questions you might have concerning this proposal. We are hoping this finds a favourable reception by you and the Cemetary Board. I remain respectfully, Robert Lehman 17 George St. Tillsonburg, Ont. 38 is CANADIAN PACIFIC RAILWAY awa r aw, r !•s•! •fs•i isia iss a ••. ,rte f�.l ar E'X'gM CEMMERY o� 77 n Q r ! tWatn ! tot Z r rowl Oar r 0 m H 50 m m -{ H .D m--4 vri rn-4 m 00 a z x r — m O A o � a� r" �g X 12 0 AUG -14-88 14=13 FROM=COUNTY OF OXFORD IDs5i8 537 3024 PAGE 1/1 6D 6 CO ETNTY o� 0"ORD F&YMEmoRALNmum To: Doug Robertson, Tillsonburg Chief Building Official Fax# 842-8775 From: Mike Barnett, Oxford County Planning Department RE: Lot Coverage in Hickory Nils Pages: 'I Date: August 14, 1998 Further to my memo dated August 'I 1, 1998 and our conversation last week regarding lot coverage in Hickory Hills, l would like to provide you with an alternative which you may wish to consider in order to address this issue. From our conversation, I understand that several homes in Hickory Hills may exceed the maximum lot coverage. These homes exceed the maximum coverage because the portion of the main roof which covers a porch/pado was not included in the calculation of lot coverage when the building permit was originally issued for the construction of the homes,. Although the lot coverage definition was always intended to include the total area of a roof, it was not specifically stated in the definition contained in the Zoning By-law. As you are aware, the definition was recently clarhied under By-law No. 2850 approved by Town Council to specifically include the total area of the roof. Therefore, l would suggest if the portion of a roof covering a porch/patio was constructed prior to the passing of By-law No. 29 8501 that portion of the roof could be eliminated from the lot coverage calculation. l do not believe that this action would jeopardize the lot coverage definition as it did not specifically address this issue prior to By-law No. 2850 and more importantly, the definition is now quite dear regarding what should be included in the calculation. I would suggest that the following motion be presented to the Public Services Committee for its consideration: 'That the Public Se,vices Committee recommend to Town Council that it infirm the Town Chief Buflding Official that the portion of the main roof which covers a potWpado not be included in the calculation of lot coverage, provided that portion of the roof was cons-trucfed prior to the passing of By-law No. 2850 on June 8, 1998 " If the Town wishes to recognize the portion of a roof covering a porch/patio constructed before June 8. 1998, the Town should submit minor variance applications on behalf of all properties where the lot coverage was exceeded and the Town issued a building permit in contravention of the Zoning By-law. If you have any questions, please contact me at (519) 539-9800 x337. 40 E. THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER A BY-LAW respecting Construction, Demolition and Change of Use Permits and Inspections. WHEREAS Section 7 of The Building Code Act, 1992 empowers Council to pass certain By -Laws respecting construction, demolition and change of use permits and inspections. THEREFORE, the Municipal Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. DEFINITIONS - IN THIS BY-LAW: (a) "Act" means The Building Code Act. 1992, including amendments thereto. ! t (b) "as constructed plans" means as constructed plans as defined in The Building Code. (c) "building" means a building as defined in Section 1(1) of the Act. (d) "building code" means the regulations made under Section 34 of the Act. (e) "Chief Building Official" means the Chief Building Official appointed by the By -Law of The Corporation of the Town of Tillsonburg for the purposes of enforcement of the Act. (f) "Corporation" means The Corporation of the Town of Tillsonburg. (g) "farm building" means a farm building as defined in the Building Code. (h) "permit" means written permission or written authorization from the Chief Building Official to perform work regulated by this By -Law and the Act. (i) is means plumbing as defined in Section l(1) of the Act. (j) "class of permit" means the classes of permits with respect to the construction, demolition, and change of use of buildings as set out in Schedule "A" to this By - Law. 2. No work shall be undertaken with respect to any building or structure without first having obtained a permit for such work as set out in Schedule "A" to this By -Law. 3. Applicaticn for a permit shall be made by the owner or an agent authorized in writing by the owner, to the Chief Building Official by completing the application form available at the office of the Chief Building Official and providing information as required for the respective class of permit as set out in Schedule "B" hereto attached. ...2 41 - 2 - 4. Where a permit for construction or demolition has been issued under authority of this By -Law and where in the opinion of the Chief Building Official such construction or demolition site should be enclosed by a fence not less than 4 feet and not more than 6 feet in height around the perimeter of such site. Such fence shall be of such material as reasonably determined by the Chief Building Official and shall remain in place until completion of the construction or demolition. 5. NOTICE REQUIREMENTS FOR INSPECTIONS 5.01 The owner or an authorized agent shall notify the Chief Building Official at least 1 business day prior to each stage of construction for which notice of inspection in advance is required under the Building Code. 5.02 If for any reason such stage is not complete and ready for the required inspection, an additional fee pursuant to Schedule "C" will be required, prior to the reinspection of that stage. 5.03 Any final inspections required after an Occupancy Permit has been issued, due to deficiencies, will require a fee pursuant to Schedule "C". 5.04 The inspection or issuing of an Occupancy Permit of a currently occupied building, not under an active permit, will require a fee pursuant to Schedule "C". 6. REVISION TO PERMIT After the issuance of a permit under the Act, notice of any material change to a plan, specification, document or other information on the basis of which the permit was issued, must be given in writing to the Chief Building Official together with the details of such change which is not to be made without his or her written authorization. 7. AS CONSTRUCTED PLANS The Chief Building Official may require that a set of plans of a building or any class of buildings as constructed be filed with the Chief Building Official on completion of construction under such conditions as may be prescribed in the Building Code. 8. PAYMENT OF FEES 8.01 Fees for a required permit shall be as set out in Schedule "C" to this By -Law and are due and payable upon submission of any application For a permit. 8.02 The Chief Building Official may place a valuation on the cost of the proposed work for the purposes of establishing the permit fee, and where disputed by the applicant, the applicant shall pay the required fee under protest and, within sig: months of completion of the proAect, shall submit an audited statement of t"e actual costs, and where the audited costs are determined to be less than. the :valuation, the Chief Building OFfic:al shall issue a refund. 42 s - 3 - 9. REFUND OF FEES 9. 01 inhere there is a request from the perxaft holder for refund of the permit fee, due to non-conmancement or abandomaent of work, the Chief Building Official shall determine as follows the amount, if any, of said refund. 9.02 Where no field inspections have been undertaken by an inspector, 50# of the permit fee shall be refunded. The Corporation shall withhold an additional 25-W of the permit fee for each field inspection which has been undertaken by an inspector. No refund shall be less than $25.00. 9.03 Notwithstanding the above, no refund shall be made in respect of permit fees of $25.00, or less or where the applicant does not request a refund within six months of a permit being cancelled or revoked. 10. A permit issued under the authority of this By -Law may be transferred to a new owner upon written application to the Chief Building Official, assuming all obligations of the permit as issued. 11. Any contravention of this By -Law constitutes an offence under The Building Code Act and subject to the penalties contained therein. 12. SCHEDULES A, B, and C as hereto attached are declared to be a part of this By -Law as if written and incorporated herein. 13. By -Laws 2633 and 2801 of The Corporation of the Town of Tillsonburg are hereby repealed. 14. THIS By -Law is passed pursuant to The Building Code Act 1992 and amendments thereto and shall come into full force and effect on date of final passing hereof. READ a first, second and third time, passed, signed, sealed and numbered this day of , 1998. 43 Mayor Clerk -Administrator SCHEDULE "A" TO BY-LAW NO. CLASSES OF PERMITS: 1. Building Permit - a permit issued for all types of construction as required under subsection 8(1) of the Act including renovations. 2. Demolition Permit - a permit issued to govern the type and method of demolition under the Act. 3. Plumbing Permit - a permit issued for the construction and or renovation of plumbing as required under the Act. 4. Partial Permit - a permit issued in order to expedite work, approval of a portion of the building or project is desired prior to the issuance of a permit for the complete building or project, application shall be made and fees paid for the complete project. Complete plans and specifications covering the portion of the work for which immediate approval is desired shall be filed with the Chief Building Official. Where a permit is issued for part of a building of project this shall not be construed to authorize construction beyond the plans for which approval was given nor that approval will necessarily be granted for the entire building or project. 5. Conditional Permit - a permit issued in the discretion of the Chief Building Official to authorize any stage of construction, even though all of the requirements under subsection 8(2) of the Act have not yet been met. The requirements of clauses 8(3)(a), (b), and (c) of the Act must, however be complied with, before a conditional permit may be issued. 6. Heating, Ventilation and Air Conditioning Permits - a permit issued where such installation requires structural changes in the building or where specialized expertise may be required in assessing compliance with the mechanical components of the Building Code in larger construction projects. 7. Sign Permits - a permit issued in respect to the structural requirements for signs contained in Section 3.8 of the Building Code. 8. Change of Use Permit - a permit issued where a change in use results in an increase in hazard, as determined under Sentence 2.4.1.2.(i) of the Building Code, even though no construction is proposed. 44 SCHEDULE "B" TO BY-LAW NO. Information to be submitted with application forms: A. BUILDING, CONDITIONAL, DEMOLITION, AND PARTIAL PERMITS (1) Where application is made for a building permit under subsection 8(1) of the Act, the application shall: (a) identify and describe in detail the work and occupancy to be covered by the permit for which application is made, (b) describe the land on which the work is to be done, by a description that will readily identify and locate the building lot, (c) include complete plans and specifications as described in this By -Law for the work to be covered by the permit and show the occupancy of all parts of the building, (d) state the valuation of the proposed work including materials and labour and be accompanied by the required fee, (e) state the names, addresses and telephone numbers of the owner, architect or engineer, where applicable, or other designer or constructor, (f) be accompanied by a written acknowledgement of the owner that he has retained an architect or professional engineer to carry out the field review of the construction where required by the Building Code, and (g) be signed by the owner or his or her authorized agent who shall certify the truth of the contents of the application. (2) Where application is made for a demolition permit under subsection 8(1) of the Act, the application shall: (a) contain the information required by clauses (1) (a) to (g), and (b) be accompanied by satisfactory proof that arrangements have been made with the proper authorities for the cutting off and plugging of all water, sewer, gas, electric, telephone or other utilities and services. (3) Where application is made for a conditional permit under subsection 8(3) of the Act, the application shall: (a) contain the information required by clauses (1) (a) to (g). (b) contain such other information, plans and specifications concerning the complete project as the Chief Building Official may require, Y 45 W (c) state the reasons why the applicant believes that unreasonable delays in construction would occur if a conditional permit is not granted, (d) state the necessary approvals which must be obtained in respect of the proposed building and the time in which such approvals will be obtained, and (e) state the time in which plans and specifications of the complete building will be filed with the Chief Building Official. B. CHANGE OF USE PERMITS Every application for a change of use permit issued under subsection 10(1) of the Act shall be submitted to the Chief Building Official, and shall: (1) describe the building in which the occupancy is to be changed, by a description that will readily identify and locate the building, (2) identify and describe in detail the current and proposed occupancies of the building or part of a building for which the application is made, (3) include plans and specifications which show the current and proposed occupancy of all parts of the building, and which contain sufficient information to establish compliance with the requirements of the Building Code, including: floor plans, details of wall, ceiling and roof assemblies identifying required fire resistance ratings and load bearing capacities, (4) be accompanied by the required fee, (5) state the name, address and telephone number of the owner, (6) be signed by the owner of his or her authorized agent who shall certify the truth of the contents of the application. C. PLUMING PERMITS Where application is made for a plumbing permit, the applicant shall: (a) identify and describe in detail the work to be carried out. (b) include plans and specifications as may be required by the Chief Building Official to determine compliance wits. the Code. D. HEATING, VENTILATION, AND AIR CONDITIONING PERMITS Where application is made for a heating, ventilation, and air conditioning permit, where such installation requires structural changes in the building or where specialization expertise may be required in assessing compliance with the mechanical components of The Building Code in larger construction projects, the application shall: 4.6 (a) identify and describe in detail the work and structural changes to be carried out, (b) include plans and specifications as may be required by the Chief Building Official to determine compliance with the Code. E. SIGN PERMITS Where application is made for a sign permit, the application shall: (a) contain a site plan drawn to scale showing location of sign on the property. (b) include plans and specifications and construction details and materials to be used. F. PLANS AND SPECIFICATIONS Sufficient information shall be submitted with each application for a permit to enable the Chief Building Official to determine whether or not the proposed construction, demolition or change of use will conform with the Act, The Building Code and any other applicable law. Each application shall, unless otherwise specified by the Chief Building Official, be accompanied by two complete sets of the plans and specifications required under this by-law. Plans shall be drawn to scale on paper, cloth or other durable materials, shall be legible and, without limiting the generality of the foregoing, shall include such working drawings. G. EQUIVALENTS Where an application for a permit or for authorization to make a material change to a plan, specifications, document or other information on the basis of which a permit was issued, contains an equivalent material, system or building design for which authorization under section 9 of the Act is requested, the following information shall be provided: (1) a description of the proposed material, system of building design for which authorization under section 9 of the Act is requested, (2) any applicable provisions of The Building Code, (3) evidence that the proposed material, system or building design will provide the level of performance required by The Building Code. H. THE SITE PLAN Site plans shall be referenced to an up-to-date survey and, when required to demonstrate compliance with the Act, The Building Code or other applicable law, a copy of the survey shall be submitted to The Chief Building Official: Site plans shall show: (1) lot size and the dimensions of property lines and setbacks to any existing or proposed buildings, 47 I (2) existing and finished ground levels or grades, (3) existing rights-of-way, easements and municipal services, and (4) existing and proposed land use, i.e. parking and signs, etc. 48 I SCHEDULE "C" TO BY-LAW NO. SCHEDULE OR PERMIT FEES The fees payable on application for the Classes of Permits as set out in Schedule "A" to this By -Law and for Certificates of Compliance with the Act, shall be: 1. For construction, alternation, repairs or demolition: (a) value of up to $1000.00 - $25.00 (b) value in excess of $1000.00 - $5.00 for each $1000 of value 2. Plumbing, drainage or sewer work: 49 (a) for construction of plumbing, - $25.00 drainage or sewer work plus - each fixture - $5.00 (b) for sewer connection - $25.00 3. For Partial Permit: a Fee based on the value of construction set out in clause 1 above 4. Conditional Permits: a Fee based on the value of construction set out in clause I above, plus - $25.00 S. Heating, Ventilation, and Air Conditioning: a Fee based on the value of construction as set out in clause I above 6. Change of Use Permit - $25.00 7. Sign Permit Permanent or Temporary - $25.00 8. Minimum Cost of Any Permit - $25.00 9. Residential New Unit Fee That the Schedule of Fees for new residential unite constructed within the Town of Tillsonbug shall be the greater of. (a! 1.25% of :onstructicr value for each new resider.t'al u:�_t o� �SGO.CC b) "new" shall _c'-ude an additional unit constructed as reJUit of alterations to an existing building (c) th's fee shall be collected at the time of issuance building permit and such fee shall be in addition to any applicable building permit fees. 10. Re -inspection Fee Pursuant to Sectio. 5 - $50.00 49 F ** E00 ' 30tid uviol ** Wig" of Hnistm des (S 5 Ontario Transpartedon TcaraportS 659 Exeter Road London, Ontario N6E' 1L3 (519) 873-4212 Aug I.B. 1998 Attention:. Ir. C. Cowan - Director of Public Works Re: North Broadway Hwy. 1.9 from Concession to North St. Contract No.: 9802 The Council of The Town of Tillsonburg has awarded a contract to 969774 Ontario Limited 7EIgin Construction), for ;he construction sen -ices and material in connection with the Rebabilimtion of North Broadway St. from Cone: ssion St. to North St., for an estimated cost of S2,118,410.48, based on the unit bid prices and tender. quantities. This le ter. conrtrnzs that the expenditure on rhe above is properly chargeable to the road i=rovement, provided than the work involved is carried out in ac:ordance with the requirements of the Agreement signed by the Minister. N the upset U=it is S1, 700,000.00. For the ease of tracking The eligible and non-eligiole expenditures, it would be advisable to provide a document similar to the cost sharing, MRA -138 form. It would also be useful to submit the Application for Payment along with rhe necessary supporting invoices, cost sharing form, etc. I undenz -and that :he render prices do not reflex the costs associated with the completion of the top lift asphalt, whiah is scheduled ear next year. (Approx. carry- over of 5100,000.00.) I will provide the information to the necessa*, staff. Yours truly, W. Oostenbrug, C.E.T. Senior Municipal Supervisor District #31, London/Stratford �0 http.-# ww.9ay.on.c wMTO 1J�W han r�owa�+�d nsatsnds Fit d� n'�!b►vM� �'�_ c►a ec%* - A c) I c WnnNMI MIU X4 PC : P T A= . A T mum WnWry of wu t m des 6) 0 TranspartaWn Trenspons Ontario 659 Exeter Rd. London, Ontario ME 1L3 Aug 1.8, 11098 Town of Tillsonburg 20 Sprue Street Tillsonburg, Ontario N4G 4Y5 Axtention: Mark C. Cowan, Director ofIhzblic Serrices Re: North Broadway Hwy 19, (three lanes to four lanes) Dear fir. Cowan I have received your proposal to widen the predetmmined three -lane configuration to a four - lane section. After -viewing the issue with our Planning and Design staff we fecl that the initial Design of two through lanes with a continuous centre turning lane would be more than adequate for Hwy. 19 wad the Town of Tillsonburg. The N inistry of Transportation also fccls that it can not support the added expenditure of 5128,400 as outlined in your estimated cost proposal. Should you reawe any fimher assistance please contact the undersigned? Yours tmly, W. Oostenbrug, C a.T. Senior Municipal Supervisor District #31, London/Stratford WO/hh Mfp:uwww.gov. on.caMT0 G. Mx�n niex�ere�e! rnetenrtb Fait da a�iswt hoydis ., ., . •, n - . ... . � .. � � .�. .. . ,... . ., ., , ., .. . � .. /. \ � A -� f1 � � � �f � P r . r.. f1 I"' r1 • !11`1 u THE CORPORATION OF THE TOWN OF TILLSONBURG COURT OF REVISION MINUTES of the Court of Revision held July 30th, 1998 for the purpose of considering local improvement assessments for the Denton Avenue area curb and gutter (By -Law 2756). PRESENT: Mayor C. McKnight, Councillors: B. Carroll and S. Molnar Staff: Treasurer J. Arts Clerk -Administrator D. Morris ORDER OF BUSINESS: A. Staff Recommendations It was moved by B. Carroll Seconded by S. Molnar AND RESOLVED THAT the following staff recommendations be adopted: 1) Frontage Assessment of 18.38 metres on 20 Gowrie Street West be assessed from the municipality from Harry and Marilyn Anderson as they were previously assessed for local improvement curb and gutter on Ann Street. 2) That the frontage assessment of 20.12 metres on Gowrie Street West curb and gutter be assessed to the municipality from Wayne and Jennifer Beard, 8 Ann Street, as they had previously been assessed for curb and gutter on Ann Street. "Carried" B. Concerns from Those in Attendance 1) Bessie Herman indicated as a point of interest that the estimates mailed out for the local improvements were in imperial, while the final billings were in metric. Chairman C. McKnight indicated that, in future, estimates and billings would be consistently in metric, as concurred by Treasurer J. Arts. 2) Pat Kyle indicated concern with respect to the billing date as the work was completed in 1996. The Treasurer explained that the sanitary sewers had been billed out separately, being the bulk of the billing, and that the curb and gutter, being a relatively small ...2 52 ft - 2 - amount, was held over for debenturing with Bidwell Street in 1998. This was not the normal practice of the municipality, however the circumstances relating to this resulted in a late billing. The Clerk -Administrator indicated that, again, this was not current practice and that efforts are made to bill normally as quickly as possible, as was indicative in the sanitary sewer billing. With this explanation, those present appeared to be satisfied. Meeting adjourned. 53 a or • THE CORPORATION OF THE .® TOWN OF TILLSONBURG T1L .Ontario.nt ,+T3foga MEMO TO: Mayor and Members of Council SUBJECT: Official Plan Amendment File #OP11-20 (Town of Tillsonburg/Charcomp Investments) DATE: August 21, 1998 1. As you aware, all objections to the above Official Plan amendment have now been withdrawn, as have objections to the Town's Zoning By -Law. 2. During the process of meeting with the objectors, the issue of restricting the restaurant use within the entrepreneurial area to the property being sold to Charcomp came up. As Council is aware, within the Town's Zoning By -Law 28550 the restaurant use was restricted to the south-east corner of Broadway and Bridge Street. 3. It is recommended that the municipality initiate an Official Plan Amendment by way of request to the County of Oxford to amend the Official Plan to restrict the proposed restaurant use to the corner of Broadway and Bridge Streets within the entrepreneurial area. This would be in keeping with the most recent Town of Tillsonburg Zoning By -Law 2855 which limits the restaurant use to this property. 4. Should you have any questions with respect to this recommendation, I would be pleased to try and answer same. Yours truly, MOt 662 David C. Morris Clerk -Administrator DCM:lv 54 MUNICIPAL OFFICES — Town Centre Mall 200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431 Recycling Council of Ontario 489 College Street Suite 504 Toronto, Ontario M6G IA5 Tel; (416) 960-1025 Fax: (416) 960-8053 Email: rco@web.net Web site: http://www.web.r et/rco July 20, 1998 Mayor Cam McKnight The Town of Tillsonburg 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 Tn./t. CF T0.I r.." ror RE C V VE> UL 27 iJ'98 FILE # REFERRED TO RE: REOUEST FOR SUPPORT FOR ONTARIO'S ANNUAL WASTE REDUCTION WEEK'98 Dear Mayor Cam McKnight, I am writing to you on behalf of the Recycling Council of Ontario (RCO) (registered chanty #119112118 RR 0001) to ask The Town of Tillsonburg for a small financial contribution of $500-$1,000 to help support Waste Reduction Week '98 (WRW). Typically, more than 100 Ontario communities participate in Waste Reduction Week, through displays, events and media promotions. This year, WRW will focus on corrosive, poisonous, chemically reactive & explosive home products that end up as household hazardous waste (HHW). During the Week, RCO will increase the awareness of existing commercial HHW take -back programs for batteries, pharmaceuticals and used motor oil as well as municipal HHW depots where appropriate, WRW will also promote biodegradable non-toxic alternative products (as certified by Environmental Choice). A key message will promote the 3Hs: HALT -before purchasing... Do you really need this hazardous product? HEED - warning and instructions. Use only what you need. HANDLE. - with care. Recycle or dispose of HHW only through designated programs. WRW is designed to support and reinforce community 3Rs efforts at a time when Provincial government and industry support for such initiatives are declining. RCO is requesting financial donations from municipalities across Ontario who benefit from the week. Thank you for your consideration of this request and I will take the liberty of following up with a telephone call over the next few weeks. If you require additional information on WRW, please call Clarissa Morawski at 416-960-1025 ext 19. Yours Sincerely, Reduce John Hanson Executive Director Reuse Recycle 35 4-0v 1t11.I;:'„.,,:,,kt.III..,,.,.I ..I I�II .. �lil... I.......I�.�I Canadian Red Cross Croix -Rouge canadienne July 20, 1998 His Worship Mayor Cam McKnight Town of Tillsonburg 101-200 Broadway Tillsonburg ON N4G 5A7 Dear Mayor McKnight, r- TO;"J�NlCF TIL$$LSO^!9U?l u t) L 2 7 Iy� FILE # REFERRED TO The Canadian Red Cross has undertaken legal proceedings intended to achieve three objectives: 1) to ensure that victims of the blood tragedies of the 1980s receive the greatest financial assistance possible from the Red Cross, 2) to ensure the Red Cross will continue to exist in Canada to perform humanitarian service in the future, and 3) to assist governments in obtaining clear title to blood assets being transferred to new operators. Your support in particular, as a leader in your community, will help to ensure the success of the Red Cross in the future as a humanitarian aid organization. Our ability to respond recently to floods and storms in Canada demonstrated the uniqueness and usefulness of the Red Cross, not only to assist victims but also to provide a channel for Canadians to help others through the Red Cross. We know that Canadians are very strongly supportive of the humanitarian activities of the Red Cross. An independent poll conducted in April showed that 85 per cent of Canadians support the existence of the Red Cross to perform humanitarian work. Red Cross services in emergencies and our many other community-based activities are valuable contributions to our society. The legal proceeding proposes to effectively turn over to victims most of the money the Red Cross will receive when the new government operators take over our blood - related facilities across the country. In this way, victims will receive the greatest assistance possible from the Red Cross. Under the proposal, the Red Cross will be able to continue to operate as a charitable organization dedicated to providing humanitarian service to those in need. The court has appointed Ernst and Young Inc. to monitor the activities and affairs of the Red Cross as we proceed through the legal process. The Red Cross is one of Canada's longest -established charities, with a history stretching over more than 100 years. It has a Charter under an Act of Parliament to fulfill Canada's role as a signatory to the Geneva Conventions and additional The Canadian Red Cross Society / La Societe canadienne de Is Croix -Rouge National Office / Siege social www.redcross.ca 1800 Alta Vista Drive, Ottawa, Ontario, Canada K1 G 4J5-6 Telephone: (613) 739-3000 FAX/TELEC: (613) 731-1411 protocols, and to act as Canada's participant in the worldwide movement of Red Cross and Red Crescent humanitarian societies. In the past few years, we have been through some very difficult times as a result of the blood tragedies of the 1980s and the lengthy inquiry that pointed to errors and weaknesses throughout the blood system, including some by the Red Cross. While we cannot change the past, we can, with your support and understanding, ensure that the Red Cross will continue in the future to provide help to people in need, across the world and across the street. Red Cross humanitarian services save lives and relieve suffering when disasters strike. Our community-based services improve the quality of life for thousands of individuals. We fully intend to continue the good work of the Red Cross. I am counting on your support in these humanitarian efforts. For further information, please contact me or your local Red Cross office. Yours truly, Pierre Duplessis Secretary General Canadian Red Cross Croix -Rouge canadienne Special Red Cross Fund To Assist Blood Victims HUMANITARIAN SERVICES CONTINUE UNDER COURT SUPERVISION OTTAWA (July 20, 1998) -- The Canadian Red Cross initiated legal proceedings today intended to assist victims of the blood tragedy and to ensure that the Red Cross can continue its humanitarian service for the future. The legal action follows negotiated agreements to transfer the Red Cross blood program to new operators set up by the provinces. "Victims will get the most assistance possible from the Red Cross under this proposal," said Gene Durnin, President of the Board of Governors. "As our blood - program assets are transferred to the new blood operators, the net proceeds from the funds we receive for those assets will, with court approval, go into a trust for victims of the tragedy." By order granted today by the Ontario Court under the Companies' Creditors Arrangement Act, the Red Cross is allowed to pursue a restructuring by which it proposes to separate its blood -services assets and liabilities from the rest of the activities of the not-for-profit, humanitarian organization. The legal action was supported by the federal and provincial governments and by the Toronto -Dominion Bank, which has agreed to extend a line of credit to the Red Cross. As a further assurance to charitable donors and creditors, the court has appointed Ernst & Young Inc. to monitor the activities and affairs of the Red Cross. Under the terms of the agreement, subject to court approval, the Red Cross would receive $132,908,000 for its blood services buildings, equipment and related expertise, and an amount ranging from $28 to $38 million to reimburse the Red Cross for supplies and inventory that are being transferred with the blood system to the new operators. The Red Cross intends that the net proceeds, to be determined after providing for creditors, would be placed in a trust to provide financial assistance to victims. To assist the Red Cross in paying for transition costs and related expenses, governments are contributing up to $15 million. Jb (More) The Canadian Red Cross Society / La Societe canadienne de la Croix -Rouge National Office / Siege social www.redcross.ca 1800 Alta Vista Drive, Ottawa, Ontario, Canada K1 G 4J5 Telephone: (613) 739-3000 FAx/rkEC: (613) 731-1411 -2 - "Our action today is consistent with a smooth transfer of vital blood services, including facilities and employees, to the new Canadian Blood Services and Hema-Quebec," said Bob Rae, a partner with the law firm Goodman Phillips & Vineberg and the chief negotiator for the Red Cross. "That orderly transfer has been a principal focus of my mandate since the negotiations began." "Any money the Red Cross receives, through future charitable donations or for services other than for blood operations, will be spent on humanitarian efforts," said Pierre Duplessis, Secretary General of the Canadian Red Cross. "One of the reasons why we have made our proposal to the court is to assist the Red Cross in reorganizing for the future so that we can continue to provide humanitarian services to people in need." "The Red Cross needs the charitable support of Canadians now more than at any time in history," said Mr. Duplessis. "Canadians have always been generous in donating to the Red Cross to respond to emergencies such as floods and storms in Canada, to help the victims of war and natural disasters in other countries. The Red Cross needs Canadians' help to continue to fulfill those roles." Since it was established in Canada more than 100 years ago, the Canadian Red Cross has become part of the nation's social fabric, providing disaster relief, water safety programs, first aid training, community health care, abuse prevention services, and international aid. The Canadian Red Cross Society has a charter under an act of Parliament to fulfill Canada's role as a signatory to the Geneva Conventions and to act as Canada's participant in the worldwide movement of Red Cross and Red Crescent humanitarian societies. In addition to more than 130,000 volunteers across Canada, the Red Cross has more than 12,000 employees, including some 7,000 homemaker service workers in Ontario, New Brunswick and Nova Scotia. The more than 3,000 Red Cross staff members in blood services across Canada are being transferred to the new operating organizations. -30- Information: Suzanne Meunier Public Affairs Canadian Red Cross 613-739-2266 Internet: www.redcross.ca 59 Shoppers Drug Mart 205 Broadway Tillsonburg, Ontario N4G 31R2 Tel: (519) 842-3521 Fax: (519) 842-7570 July 28, 1998 Mayor Cam McKnight, Town Centre Mall, Ste 204 200 Broadway, Tillsonburg, Ontario N4G 5A7 Dear Cam, yr raA 1, a Vo RV "JUL 27 19H FILE # REFERRED TO I am writing to ask you to become part of a national event that has the potential to have a positive impact on at least one in five local families. As you may know, juvenile diabetes is a leading cause in Canada of death through disease, the primary cause of new adult blindness and a prominent contributing factor toward kidney disease, heart disease, stroke, gangrene and nerve damage. Insulin, discovered by Canadians Dr. Frederick Banting and Charles Best, is a treatment not a cure and research funds are desperately needed to find a cure and develop new treatments. To meet this important need, and as a part of our commitment to the health of Canadians, Shoppers Drug Mart has taken a leadership role with JDF, The Diabetes Research Foundation, and is proud to have sponsored the Shoppers Walk for the Cure held in 24 cities across Canada this spring. Our goal is to raise $4.4 million for diabetes research in 1998 and I am happy to say that we are well on our way to achieving this target. To help take us over the top, Shoppers Drug Mart stores across Canada will be conducting a "Sneaker Sale" this fall with paper sneakers priced at one Loonie available for purchase, signing and in-store display. All proceeds will be donated to JDF and the Diabetes Research Foundation. Please help encourage public participation in this event by being one of the first to purchase, sign and display a sneaker at my store. We have a special over -sized paper sneaker for you that will look great for the media when displayed prominently in our store. Cam, I hope you share our concern and commitment to finding a cure for diabetes and that you will be able to publicly show your support in the way suggested. I will call your office to learn of a convenient time and date for you — the week of August 23rd would probably be best to help launch our "Sneaker Sale". I will then alert the media, my staff and the local Juvenile Diabetes Foundation Chapter. Thank you for your attention to this matter Cam. Sincerely, ct,�cz��_ Dan Cotnam e0 .LUL -30-96 16:21 FROM:COUNTY OF OXFORD ID:519 537 3024 Phone (519) 539-5688 COUNTY or OXFORD COUNTY OF OXFORD C.A-OJCLERK'S OFFICE MEMORANDUM PAGE 1/4 P.O. Box 397 Court House Woodstock, Ontario N4S 7Y3 JULY 30, 1998 MEMO TO: Keith Reibling, Clerk -Administrator, Township of Blandford -Blenheim John Killing, C.A.O./Treasurer, Township of East Zorra-Tavistock Michael Rutter, Administrator/Clerk-Treasurer, Township of Norwich Allen Forrester, Clerk -Treasurer Administrator, Township of South-West Oxford Dort MacLeod, Clerk -Administrator, Township of Zorra Edward Hunt, Clerk Administrator, Town of Ingersoll ✓ David Morris, Clerk -Administrator, Town of Tillsonbur g Paul Bryan -Pulham, Chief Administrative Officer, City of Woodstock 61 JUL-30-98 16:21 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 2/4 — --- — - -- -- - M.—. — wau v.s a. v. o 1rt%dltlltCUMU111 Page 2 .duly 30, 1998 COPY TO: Shirley Wilson, Secretary -Treasurer, Norwich P.U.C. Brenda Smith, General Manager and Secretary, East Zorra-Tavistock P.U. C. J. Penit, Manager-Secretary/Treasurer, Ingersoll P.U.C. Gany Roth, General Manager, Woodstock P.U.C. Tim Hams, General Manager and Secretary, Tillsonburg P.U.C. W. ]. Riddick, Chairman, South-West Oxford P.U.C. Ross; Peever, General Manager/Secretary, Blandford -Blenheim P.U.C. Joan Atkinson, Manager, Zorra P.U.C. FROM: K Whiteford, C.A.O./Clerk IN rMJLS: SUBJECT: Oxford Power Supply Review Committee JUL-30-98 16:22 FROM:COUN?Y OF OXFORD ID:519 537 3024 PAGE 3/4 _�__—_—�_—�.� »..w v.• a. v. V 1iV111V1GLlltllilll Page 3 July 30, 1998 At the Oxford County Council session on July 8, 1998, the following recommendation of the Public Works Committee of County Council was endorsed: "That pursuant to Section 56(2) of the County of Oxford Act, Chapter C.42, R.S.O. 1990, the Clerk be authorized to advise each Area Municipality to appoint a member to a Committee to be known as the `Oxford Power Supply Review Committee", and that the Oxford Power Supply Review Committee be granted a budget in 1998 to cover travel, correspondence, public meetings and other related expenses to complete the required Report under Section 56(4) of the County of Oxford Act." By way of background, Section 56(2) of the County of Oxford Act, R. S.O. 1990, Chapter C.42 states as follows: "At least once in every five years, there shall be appointed a committee to be known as the Oxford Power Supply Review Committee composed of eight members, one of whom shall be appointed by the Council of each area municipality." The duties of this Committee are as follows: Section 56(3) "The Committee shall review the retail supply of of power in the County and shall include in its review an evaluation -of, (a) the supply of power throughout the County by a single hydro -electric Commission; and (b) the supply of power throughout an area municipality by a commission" Section 56(4) "Each Committee shall complete its review within twelve months from the date that it is fully constituted and shall file its report forthwith with Ontario Hydro and send copies of the report to the clerk of the County, to the clerk of each area municipality and to each commission." The County of Oxford is aware of the provisions of the Energy Competition Act (Bill 35) that is currently being considered by the Ontario Legislature. It is understood that a provision in that Act would remove section 56(2) of the County of Oxford Act. Since Bill 35 is going before a Standing Committee of the legislature and some time may pass before the Act is actually given third reading and promulgated, the County wishes to proceed under the current County of Oxford Act provisions. 63 JUL-30-98 16:22 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 4/4 Page 4 _ July 30, 1998 Y would appreciate it if yott could advise me when your municipality's appointment to the Oxford Power Supply Review Committee has been decided. Upon receipt of the names of the appointees, an initial meeting will be called at which time a chairman and secretary will be appointed from the members of the new committee. M5 /4 \ SCOUTS CANADA Mayor Cam McKnight Town Centre Mall 200 Broadway, 2nd Level Tillsonburg, Ontario N4G 5A7 Dear Mayor McKnight: SCOUTS OF CANADA TILLSONBURG BOY SCOUTS' GROUPS CAMP COMMITTEE I am writing this letter to you and council on behalf of the Tillsonburg Boy Scouts' Groups Camp Committee. As you know, our group has raised funds to support local Boy Scout activities for many years. On Saturday, October 24th, 1998, we are planning our annual Apple Day Canvas in Tillsonburg. Your permission to allow this activity is hereby formally requested. I would like to thank you for your support of the Tillsonburg Boy Scout movement. Yours truly, Steven Sandham Treasurer Tillsonburg Boy Scouts' Groups Camp Committee • 65 Jul 31 1998' July J 3 3ASH FILE # REF'ERRED 1"0 I am writing this letter to you and council on behalf of the Tillsonburg Boy Scouts' Groups Camp Committee. As you know, our group has raised funds to support local Boy Scout activities for many years. On Saturday, October 24th, 1998, we are planning our annual Apple Day Canvas in Tillsonburg. Your permission to allow this activity is hereby formally requested. I would like to thank you for your support of the Tillsonburg Boy Scout movement. Yours truly, Steven Sandham Treasurer Tillsonburg Boy Scouts' Groups Camp Committee • 65 Alzheimer Alzheimer Society of Oxford 83 Finkle Street Woodstock, ON N4S 3C9 Bus. (519) 421-2466 Fax (519) 421-3098 Patron: The Honourable Henry N.R. Jackman Charitable Registration #0866566-11 July 2, 1998 Ms. Lana Verstraeten Corporation of the Town of Tillsonburg 200 Broadway Street Tillsonburg, Ontario N4G 5A7 Dear Ms. Verstraeten: TOWNOf! TILLSONI3UPG C • j•7 � � f 1 'Z •y '•1 ii - \ 77 I • V FILE # REFERRED TO I apologize for writing to you again, but it seems that our Tag Day request conflicts with another municipality. I would like to request permission to conduct a Tag Day on Saturday, March 6, 1999 instead of the previously arranged date (October 17, 1998). As a reminder, we will not be holding another Tag Day in January as we have in done in previous years. I hope this has not caused too much confusion for you. Thank you very much for your help, and I look forward to hearing from you. Sincerely, Amy Ewing Administrative Assistant Oxford 66 MORRIS. JENKINS &KEE BARRISTERS - SOLICITORS NOTARIES PUBLIC THOMAS D. MORRIS, B.S.A., LL.B. (1925-1991)"a ! "; 4� : 19 RIDOUT ST. EAST, P.O. BOX 280 GEORGE D.L. JENKINS, B.A., LL.B. - :-.p a S..n t. Via TILLSONSURG, ONTARIO - N4G 4H8 SUSAN R. KEE, B.A., LL.B. TELEPHONE (519) 842-9017 '}*� 1 '!i(�,8 FILE # r FAX (519) 842-3394 REFERRED 1*0 24 July 1998 THE CORPORATION OF THE TOWN OF TIT t SO BUR 200 Broadway Second Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 Attention: David C. Morris, Clerk -Administrator - __ 1_-W . Dear Mr. Morris: Re: PROPOSED ZONING BY-LAW MODIFICATIONS JAKOBI. CRAWFORD and SANDERS REAL ESTATE INC. I acknowledge receipt of your letter dated June 30, 1998 and I must say the contents of same provide no satisfaction to my clients whatsoever. Legal non -conforming use constitutes exactly that. The use is non -conforming. My clients have no control over their tenants, and at any time one could leave, thereby interrupting the use. Arguments can be made that an interruption in use makes it impossible to reactivate that use. As such, my clients and I see the proposed modifications as diminishing their property rights with an accompanying loss of economic possibility. Any modifications to zoning by-laws that increase use are acceptable but those that diminish existing uses are not. I therefore ask that the Town not proceed with deleting "an automobile sales establishment" from the new proposed uses. Any attempt to do so, will be most vigorously opposed. Yours very truly, MORRIS, JENKINS & KEE .�,l�-��i-t 1. _i !��!`• t- \_ L G. D. L. JENKINS GDLJ: smn c.c Michael Barrett, Planner 67 LONG POINT REGION CONSERVATION AUTHO_ 1UTY FULL AUTHORITY - MINUTkS'_ j duly 8, 1998 LA The Full Authority met in the authority boardroom at 7:30 pmf:1,i1 #iemlexs pt S. Hazen. D. Van Londersele joined the meeting at 8:00 pm. Staff presentRii i1001ii4a P. Bra rener-a-h-&J. Robertson. A delegation of people, including J. Clark, were present regarding�P`Rs'�fores management operations. R. Cruickshank was also present. Chairman L. Chanda welcomed everyone to the meeting. He called for and received no disclosures of interest. The Chairman reviewed the calendar of events planned for the month of July in particular the Bi -Centennial celebration being held on July 12''. The Chairman called upon Roger Cruickshank, who is a past employee and was the Backus C.A. Park Supervisor and presented him with a plaque recognizing his number of years of service with LPRCA. J. Oliver extended his congratulations on behalf of staff. A social night is planned at a later time. Chairman L. Chanda pointed out a new plaque that was presented to him at the official opening of Camp Trillium. It is currently being displayed in the authority boardroom. Mr. Chanda called upon Joe Clark, Delhi Township who was present as a delegation to speak regarding concerns with LPRCA's forest management operations. Mr. Clark read a two page letter that he had prepared. Mr. Chanda allowed a short period for questions and then thanked Mr. Clark for his presentation. MOTION A-35 - moved by R. Orth, seconded by J. Lester and carried that the minutes of the previous meeting A the Full Authority held June 3, 1998 be adopted as circulated. Review of Committee Minutes: P. Black questioned if a staff report on future activities/events held at Hay Creek C.A. will be presented to the Resources Committee for review. The Resources Management Committee members clarified and provided an explanation for J. Wells in regards to when senior staff met to discuss the proposals for the forest management plan and when they provided the suggested recommendation. This was done previous to the Resources Management Committee meeting held on June 10`x' and any discussions/decisions made by that committee. R. Orth questioned if all costs were covered for the catalogue stewardship demonstration project as per motion RM -19. Mr. Oliver stated yes. It was pointed out that there was a typo error regarding the date in RM -19. It should read 1999. A further explanation was provided for other committee members regarding the motion RM -17. It is necessary to identify these projects separately for audit purposes. C. Van Paassen provided a report on the Resources Management Committee meeting held at 7:15 previous to the Full Authority. He provided the details for the recommendation to approve RM -23 as no minutes were available. L. Chanda reported that he received a letter from the Ontario Tobacco Museum Curator regarding the Quance Mill machinery. He advised that the Museum has no interest in the equipment. He has also spoke with the Curator, M. Smith at Backus and the authority has no appropriate use for the machinery. It's been decided that the machinery will be removed and sold. FULL AUTHORITY COMMITTEE MEMBERS 68 Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells July 8, 1998 Mr. Oliver reported that the steel product "Vic West" is acceptable with Lake Erie Steel Company as the steel product to be used on the roofs of two barns at Backus Heritage Village. MOTION A-3 6 - moved by J. Csubak, seconded by D. Van Londersele that the Authority approve the action taken and accept the recommendations made as recorded in minutes of the following meetings: Resources Management Committee - June 10 &. July 8, 1998 Backus Management Committee - July 2, 1998 Members were asked to approve accounts for the month of June because that committee hadn't met. MOTION A-37 - moved by S. Lamb, seconded by J. Petrie and carried that the accounts for June 1998 totalling $177,099.57 be approved. Correspondence: Norfolk Field Naturalists - thanking the authority for attending their May Annual General Meeting and answering questions. Nottawasaga Valley C.A. - advising that plans are being made for the 5' Annual A.D. Latornell - Conservation Symposium. The theme for 1998 is "Land, Water and Climate". J. Oliver asked if there were any members interested in attending the function. To date, there have not been any staff requests. The conference is being held on October 19, 20 and 21'. P. Black indicated he would like to attend. Fill, Construction Applications: New Business: Vice -Chairman, P. Black provided verbal background on Conservation Ontario for those committee members who are not familiar with the council. He also reported on the meeting held June 29`h which he attended. The Backus Heritage Village Blacksmith Barn and Forbes Barn tenders listed as agenda items were dealt with re: the conference call meeting. The Community Relations Supervisor, J. Robertson, and the other 50`x' committee members C. Van Paassen, F. Sanderson and P. Bravener updated the committee on the planned activities for the August 29`x' 50`h Anniversary. Members were given a sample of some of the promotional items that will be circulated to the public. F. Sanderson asked members to consider making a donation to the event to cover costs. A tax receipt will be issued to those who donate $100. The meeting adjourned. L. Chanda Pam Bravener Chairman Supervisor of Finance &- Administration 69 FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Joe Csubak, Sharon Hazen, Sam Lamb, Jack Lester, 2 Roger Orth, Jack Petrie, Floyd Sanderson, Garry Sytsrha, Dan Van Londersele, Chris Van Paassen, John Wells oxo TILLSONBURG POLICE SERVICES BOARD P.O. Box 386, Tillsonburg, Ontario N4G 41-18 Telephone (519) 842-6540 Fax: (519) 842-2190 FILE # .- F�EFEFiHED TO August 2, 1998 Mr. Dave Morris, Clerk -Administrator Town of Tillsonburg 2nd Floor, Town Centre Mall 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: Enclosed please find a copies of Minutes of the General Meeting of Tillsonburg Police Services Board held June 15, 1998 and July 20, 1998 for your records. Encl. Yours truly, TILLSONBURG POLICE SERVICES BOARD 064 ; �/L, N Diana Fleming, Secretary qj;yz MINUTES MEETING: TILLSONBURG POLICE SERVICES BOARD GENERAL MEETING PLACE: Tillsonburg Police Services Boardroom DATE: Monday, June 15, 1998, 8:00 a.m. PRESENT: Board Members Mr. Walter Burton, Chair Dr. Larry W. Oehm,Vice-Chair Mayor Cam McKnight Councillor Robert T. Smith Chief Christopher Coles Deputy Chief Perry Gosso Diana Fleming, Secretary Regrets Mr. Bryce Sibbick By Invitation Member of Tillsonburg News AGENDA ITEM DISCUSSION/OUTCOME ACTION 1 An Agenda was presented to the meeting On motion made by Dr. Larry W. for consideration. Oehm, seconded by Mr. Robert T. Smith, and unanimously carried, the Agenda was adopted. 2 Minutes of a meeting held on May 19, On motion made by Mr. Robert T. 1998 were presented to the meeting for Smith, seconded by Dr. Larry W. consideration. Oehm and unanimously carried, the Minutes of the meeting held May 19, 1998 were approved. 1� Page 2 AGENDA ITEM DISCUSSION/OUTCOME ACTION 3 Chief of Police Reports A. May, 1998 Accounts Payable On motion made by Dr. Larry W. Approval List. Oehm, seconded by Mr. Robert T. Smith, and unanimously carried, General discussion, including: the Accounts Payable for the Page 31, item S080 St. John month of May, 1998 were approved. Ambulance training; Page 34, item S620 - Stauffer Motors Limited - repairs to vehicles (brakes); Page 35, item T090 - Teletech Financial Corporation - telephone lease; B. Statistics. The Chief presented to the Board a 10 -year computer printout of statisticds re Highlight Occurrences, Criminal code Occurrences, Motor Vehicle Collisons and Traffic Enforcement. General discussion. It was noted that the population in Tillsonburg in 1998 was approximately 11,500 and the number of officers were 19 and the population in 1997 was 13,800 and the number of officers were 21. C. OPP Costing. The Chief reported that we have not heard anything since the last meeting, however, the next meeting with Mr. Seltzer is scheduled for Monday, June 22nd at 9:00 a.m. The civilian members have asked their association to meet with them. General discussion. 72 Page 3 AGENDA ITEM DISCUSSION/OUTCOME ACTION D. Other Reports. The Chief reported on some problem areas in their technology, i.e. in connection with the last power failure the batteries in the back up system were worn out and they are looking to a new and better system which would also be more cost- effective than the previous system.General discussion including CPIC changing to Windows format and the increase in memory for existing systems to accomodate this format. 4 Outstanding Business from Previous Meetings. See revised Schedule. 6 New Business No new business. 7 General Correspondence To be circulated. 8 Adjournment On motion made by Dr. Larry W. Oehm, seconded by Mr. Robert T. Smith and unanimously carried, the meeting adjourned at 8:45 a.m. Mr. Walter H. Burton, Chair Diana Fleming, Secretary 73 SCHEDULE OF OUTSTANDING ITEMS FROM PREVIOUS GENERAL MEETINGS June 15, 1998 Date Item # Person Description Action/Status June 16/97 3A Chief Adequacy 8 Agenda Item Effectiveness Standards May 19/98 3B Chief OPP Costing Agenda Item AUNUTES MEETING: TILLSONBURG POLICE SERVICES BOARD GENERAL MEETING PLACE: Tillsonburg Police Services Boardroom DATE: Monday, July 20, 1998, 8:00 a.m. PRESENT: Board Members Mr. Walter Burton, Chair Dr. Larry W. Oehm,Vice-Chair Mr. Bryce Sibbick Chief Christopher Coles Deputy Chief Perry Gosso Diana Fleming, Secretary Regrets Mayor Cam McKnight Councillor Robert T. Smith By Invitation Member of Tillsonburg News AGENDA ITEM DISCUSSION/OUTCOME ACTION 1 An Agenda was presented to the meeting On motion made by Mr. Bryce for consideration. Sibbick, seconded by Dr. Larry W. Oehm and unanimously carried, the Agenda was adopted. 2 Minutes of a meeting held on June 15, On motion made by Dr. Larry W. 1998 were presented to the meeting for Oehm, seconded by Mr. Bryce consideration. Sibbick and unanimously carried, the Minutes of the meeting held June 15, 1998 were approved. 3 Chief of Police Reports A. June, 1998 Accounts Payable On motion made by Mr. Bryce Approval List. Sibbick, seconded by Dr. Larry W. Ohem and unanimously carried, the General discussion, including: Accounts Payable for the month of Page 33, item B350 Robin Brocanier June, 1998 were approved. i.e. his attendance at Canadian Police College, a portion of that expense will be reimbursed by CPC; Page 34, item M410 - Rick Clark on training course; Page 38, item N820 - return from Court in Niagara Falls; Page 37, item M169 - legal fees; Page 39, item R058 75 Page 2 AGENDA ITEM DISCUSSION/OUTCOME ACTION 3 Page 44, item U100 - new monitor; cont'd Page 43, item T160 - replacement of batteries; B. OPP Costing. The Chief reported that at the last meeting a extension was required by OPP for their costing, hopefully by September meeting. General discussion including Oxford amalgamation. C. Adequacy & Effectiveness Standards Report by Chief and general discussions, including: - the 112 -page document has been reduced to 13 pages - it has gone back for some final review and writing of regulations; - standing down of the Ministry there has been some delay; - OACP have submitted their own submission; - PAO/OPPA split; - still cannot come up with a final set of standards; - it is expected should be coming out in the fall; D. Other Reports. The Chief reported the purchase of dark blue shirts for the service and the officers have started wearing same. It was hoped to have the press take photographs of an officer in order to make the public aware of the new look for the service. 4 Outstanding Business from Previous Meetings. No outstanding business. 5 New Business No new business. 6 General Correspondence To be circulated. 7 Adjournment On motion made by Mr. Bryce Sibbick, seconded by Dr. Larry t. Oehm and unanimously carried, the meeting adjourned at 8:20 a.m. Mr. Walter H. Burton, Chair Diana Fleming, Secretary 76 AUG -14-98 16:24 FROM:COUNTY OF OXFORD ID:S19 S37 3024 PAGE 1/1 %b`— C . a7wn Bias W4 COUNTY OF OXFORD Fax (519) 537-3024 DEPARTMENT of PLANNING AND DEVELOPMENT Telephone: (519) 539-9800 .� P. O. UW 397. Coud HOuse, wooddodc ON NiiS 7Y3 OUR FWOP 11-20 August 14, 1998 Mr_ Dave Morris Clerk Administrator Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mr. Moms: Re: Sign of Decision on Amendment No. 19 to Lhe Counlyof Oxford Officiad Plan This letter is further to the Notice of Decision given on July 9. 1998 under subsection 17(34) and (35) of the Planning Act with respect to Amendment No. 19 to amend the County of Oxford Official Plan - 'it is intended to provide you with the status of the decision on the Official Plan Amendment pursuant to subsections 17(36) and (38) of the Planning Act which pertains to appeals, when decisions become final, and when approvals come into effect. We would advise that six appeals were received to Amendment No. 19. All six appeals were subsequently Withdrawn. Please be advised that all o= Amendment No_ 19 to the County of Oxford Official Plan, adopted by By -Law No. 3785-98 is approved and Came into force on July 30, 1998. Should you have any questions regarding the above information, please contact Mike Barrett, Planner, at (519) 539-9800 X337. JF[Ab Yours Very Truly, ant l es Hill, M.C.i.P. Manager of Development cc - Mr. Fred Lewis, 111 Bidwell Street, Tillsonburg ON N4G 3V4 Mr. Michael R. Bossy. 7 Bridle Path, Tillsonburg ON N4G 5L9 Mr. John J. Lessif, 5 Bridle Path, Tillsonburg ON N4G 51-9 Mr. Don Millman, 305 - 75 Bridge Street, Tillsonburg ON N4G 1T1 Dr. R. W. Dalby, 106 Rolph Slreet, Tillsonburg ON N4G 3Y6 Mr. William Sanders, 264 Tilison Avenue, Tillsonburg ON N4G 385 77 TOWN OF TILLSONBURG 1998 PROPERTY TAXES Due to legislated changes enacted by the Province of Ontario affecting property taxation, the 1998 Final Tax Bills have been delayed. The due dates, when established, will reflect the required 21 day notice period from date of mailing. To determine your 1998 property taxes, multiply the market value figure shown on your Notice of Assessment by the appropriate tax rate from the table below. Residential: 1.666953% Multi -Residential: 3.886782% Commercial: 4.614736% Industrial: 7.758194% Farmlands: 0.416739% 14000 X 1.666953% _ $2,333.73 ( value x rate= taxes) 78 08/24/98 15:04 FAX 519 688 3085 DDM PLANNING DDM Plastics Inc. Mayor and Members of Council Town of Tillsonburg IM 002/002 4dC11 -//G� llelr) 7 August 24, 1998 Dear Sir, The purpose of this correspondence is to request an update on the status of paving of Bayham Drive, from D.D.M. gate to Clearvievt- Drive. As you know, D_D.M. has obtained additional inusiness in the past year from a major automotive company. The paving is required to allow D_D.M. to move its products in an eff tient manner out of the plant on its way to the customer. In past correspondence with the town of Tillsonburg, it was indicated to D.D_M. that 2711sonburg would have Bayham Drive paved this year. I Remain, X. Koge P.O. Bax 574, 50 Clearview Drive, Tillsenburg, Ontario N46 4A Telimhane. (519) 688.1060 Telefax: (519) 688.1052 1Y Of p Oxford Counts 1996 Census - Demographic Trends ez Household Structure Issue No. 3 July 1998 The 1996 Census of Canada Demographic data for Oxford County illustrates three patterns: i) a larger percentage of 0-14 year olds relative to the rest of Ontario; ii) a larger percentage of 65+ relative to the rest of Ontario; and iii) a smaller percentage of 25-54 year olds relative to the rest of Ontario. The lower percentages in the 'middle age' cohorts points to the possible loss of working age mates and females and post secondary students to regions outside of the County. The larger 0-14 age cohort may be explained by the larger household/family sizes in Oxford. The County continues to see an increase in the 65+ age cohort as a percentage of the County total population. The under 5 years of age cohort has decreased from 8.1% of the total population in 1971 to 7.0% in 1996 and is projected to drop to 5.7% by 2011. The 65+ population has been increasing in size from 10.6% in 1971 to 14.3% in 1996 and is projected to be 16.3% by 2011. In concert with the increase in the 65+ age cohort, Provincial and County Life Expectancy has been steadily climbing. Table 1: Life Expectancy (years) Ontario Oxford County Year Male Female Male Female 1971 69.6 76.8 n/a n/a 1976 70.6 77.7 70.5 77.6 1981 72.2 79.0 72.8 78.7 1986 73.5 79.1 73.9 79.8 1990 74.1 79.5 74.3 81.0 1996 76.1 81.4 n/a n/a Past trends and future projections for the County suggest a continued shift in the age cohort categories towards an older population. This is in keeping with the overall trends that are being experienced across Ontario and Canada. Population by Age Group Ontario vs. Oxford Distribution Age Categories The Aging of Oxford Percent of Total Population 18% c 14% 0 11 °h n. 0 7°h ---- ----- `0 4% 0 ° 1971 1976 1981 1986 1991 1996 2011 — Over 65 Years Old -- Under 5 Years Old County of Oxford Population Trends by Age Group 40% 0 32% ............._._.............. -.. ----- -..---------------...-- a240 ............._...-- ......._......... .......---\........ 016% ---..._. . ..... 0 - `0 80.6 - _. -- ' .__.- --..._ - .. 0°� 0-4 5-14 15-24 25-44 45-64 65+ Age Group — 2011 (proj.) 0 1971 01996 Sources: Statistics Canada 1996 Census; 'Population Projections 1991-2011 County of Oxford' Dept. of Planning & Development, 1993 Total Fertility Rates 1971-2011 County of Oxford 2.5 A 0 2.25 '�\....... n - t1.75 ....___-._._....._....._.......-__.._..._------------_-- U 1.5 1971 1976 1981 1986 1991 1996 2001 2006 2011 __ Pmaj atCFertility Rate 102011 Generally fertility rates over the past 20 years have shown a downward trend. A significant increase was recorded during the 1991 Census and has been sustained through the 1996 census year. Projections prepared by the Comity Planning Department to 2011 speculate that the County will see a continued decline in fertility rates to an average of 1.77. Statistics also indicate a continued weakening in the 20-24 age cohort fertility rate and a strengthening of the fertility rates in the 30-34 and 35-39 age cohorts in relation to rates recorded during the 1971-1981 period. This is consistent with observations indicating that the prime childbearing years for Oxford County women is shifting from the 20-24 to the 25-29 and 30-34 age cohorts. HOUSEHOLD STRUCTURE A comparison of Ontario versus the County of Oxford illustrates that the County has a larger percentage of 5 or more person families and a larger percentage of 2 person families. The County has a smaller percentage of 3 person families and about the same percentage of 4 person families. The townships in Oxford however, exhibit a more pronounced difference in family structure than the urban areas. The number of 5 or more person families is significantly larger in sometownships reaching a high of 18.5% in Norwich and Zorra Townships. This trend is not surprising given generally accepted notions regarding farm family sizes. The percentage of 2 person families in the townships is fairly consistent averaging 40% of all families representing by far the single Size of Family - 1996 Ontario vs. County of Oxford Ontario aye .unz l:3 [AI ai�smzl<3 ]%I JKrsa�s l:}SNI largest category. It is interesting to note that the 3 person family, although not rare, consistently comprises the smallest percentage of families in the 2-4 person range in the County. Comparative data for Ontario and Oxford on marital status reveals significantly lower percentages of single persons (15+ years) and higher percentages of widowed and married (Table 1). The differences in single/widowed averages are consistent with the age structure in the County with smaller percentages in the 25-35 age cohort and larger percentages in the 65+ age cohort. The percentage of married in the townships is also consistently higher than both the city/towns and the provincial average. Data on the percentage of separated/divorced shows the opposite pattern with the townships consistently lower than the County and Provincial averages. Family Size Distribution Ontario vs. Oxford vs. Urban vs. Rural 50 401h _. j .... ........ _...........--- .__._........---------- ----. a, m30% ..- n ..__._.._......... '.._____........... ..----- ........ 020%...-'.a ........ .......... ............. 10% ... ........ ........ ........ .. ... 0% 2 persons 3persons 4persons 5+persons # of persons per farriy ®Ontario ElOxford 0Oxf-Urban❑Oxf-Rural Tahle I • 'Marital Status- 15 Years & Over' - 1996 Single Married Separated Divorced Widowed Ontario 29.5% 54.3% 3.4% 6.3% 6.5% Oxford 24.8% 58.8% 3.2% 6.0% 7.2% Woodstock 25.6% 54.1% 4.4% 7.7% 8.2% Tillsonburg 24.1% 55.6% 3.5% 7.0% 9.8% Ingersoll 24.3% 56.5% 4.1% 7.0% 8.2/a 64.7% 2.2% 4.5% 5.1% 22.9% 63.1% 2.3% 4.3% 7.5% EBBTwp23.5% 25.1% 63.6% 2.2% 3.7% 5.4% 25.7% 63.5% 2.2% 4.3% 4.4% 24.5% 63.7% 2.3% 4.3% 5.1%