220524 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Tuesday, May 24, 2022
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Closed Session 5:00 P.M.
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider two matters of proposed or pending
acquisition or disposition of land by the municipality or local board under Section 239 (2)(c)
of the Municipal Act.
2.1.Adoption of the Agenda
2.2.Disclosures of Pecuniary Interest and the General Nature Thereof
2.3.Adoption of Previous Closed Session Minutes
2.4.Reports
2.4.1.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board
2.4.2.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board
3.Moment of Silence 6:00 P.M.
4.Adoption of Agenda
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of May 24, 2022, be approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT the minutes from the regular council meeting held on May 9, 2022, be approved.
7.Presentations
7.1.Station Arts Centre Presentation to Council from Gale Connor
Gale Connor, President on the Board of Directors & Head of the Station House
Quilters and Fibre Artists at the Tillsonburg Station Arts Centre
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT the Council for the Town of Tillsonburg receives the presentation from Gale
Connor.
8.Public Meetings
8.1.Consideration of Municipal Drain Report - A.J. Smith Drain
Council shall consider the report as prepared by Spriet Associates dated March 22,
2022 and shall give opportunity to any person who owns lands within the area
requiring drainage who have not signed the petition an opportunity to do so.
Brandon Widner, Engineer from Spriet Associates will give an overview of
the work required;
•
Questions from any affected property owners whom are present;•
Comments or questions from Members of Council;•
Decisions (if approved, first and second reading of the by-law is required).•
Proposed Resolution #5
Moved By: ________________
Page 2 of 380
Seconded By: ________________
THAT Council accepts the Engineers report submitted by Spriet Associates dated
March 22, 2022 in reference to the A.J Smith Drain and will consider a by-law to
provide for the drainage works, for the 1st and 2nd reading only, later on in the
agenda.
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT the following two Council members be appoint to the Court of Revisions to be
held at a future Council date.
_______________, and ________________.
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at _______ p.m.
8.2.Minor Variance Application A08-22 at 79 Woodland Crescent
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT the Town of Tillsonburg Committee of Adjustment approves Application File
A08-22 submitted by Johan Peters, for lands described as Part of Block 86, Plan
41M-139, Part 4 of 41R-10084 in the Town of Tillsonburg, as it relates to:
Relief from Section 7.5.23.2.1.1, R2-23 Zone Provisions – Lot Coverage,
Maximum, to increase the maximum permitted lot coverage from 45% of the
lot area to 47.5% of the lot area, to facilitate the construction of a single
detached dwelling.
1.
Subject to the following condition:
A building permit for the proposed dwelling shall be issued within one year of
the date of the Committee's decision.
i.
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council move out of Committee of Adjustment and move back into regular
Council session at _____ p.m.
Page 3 of 380
9.Planning Reports
9.1.Potters Gate Phase 4 - Minor Zoning Modification Request
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council receives the request from Potters Gate Phase 4, Minor Modifications
to Zoning as information;
AND FURTHER THAT Council affirm that the requested changes are appropriate and
minor in nature and further notice is not required in accordance with Section 34 (17)
of the Planning Act.
10.Delegations
10.1.a+Link Architecture inc Presentation RE: New Public Sector Standard & the
Tillsonburg Community Centre
Presented by: Ed van der Maarel from a+LiNK Architecture
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT the Council for the Town of Tillsonburg receives the presentation by Ed van
der Maarel from a+LiNK Architecture regarding the new Public Standard (PSAB
STANDARD PS-3280) and the Tillsonburg Community Centre;
AND FURTHER directs staff to proceed to the final design and tendering process.
11.Deputation(s) on Committee Reports
12.COVID-19
13.Information Items
13.1.Oxford County RE Transportation Master Plan Update and OR 4 Corridor Study
13.2.Ministry of the Solicitor General - Conclusion of COVID-19 Enforcement Support
Line
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
Page 4 of 380
THAT the information item from Oxford County dated April 29, 2022 and from the
Ministry of the Solicitor General dated May 13, 2022, be received as information.
14.Staff Reports
14.1.Chief Administrative Officer
14.2.Corporate Services
14.2.1.CS-22-11 THI Staff Report
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receive the report on a Memorandum of Understanding and
Direction between the Corporation of the Town and Tillsonburg Hydro Inc.
for information.
AND THAT the Memorandum of Understanding and Direction between the
Corporation of the Town of Tillsonburg (Shareholder) and Tillsonburg
Hydro Inc. be referred to the Annual General Meeting for consideration by
the Shareholder.
14.3.Economic Development
14.3.1.EDM 22-13 Tillsonburg Historical Society Request for Indigenous
Recognition Signage
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT Council approve the Tillsonburg Historical Society’s request for the
addition of signage identifying the access to the Tillsonburg Minor Soccer
Club as Attawandaron Way;
AND THAT the wayfinding signage be located either on the 275 Quarter
Town Line property owned by the Town or within the adjacent Quarter
Town Line Right-of-Way;
AND THAT an information report be brought back to Council confirming the
details of the installation once finalized in conjunction with the Tillsonburg
Historical Society and the Tillsonburg Minor Soccer Club.
14.4.Finance
14.4.1.FIN 22-10 - 2022 Final Budget and Tax Rates By-Law Report
Page 5 of 380
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT a by-law to provide for the adoption of budgetary estimates, tax
rates, installment due dates, and to further provide for penalty and interest
on default of payment thereof for 2022, be brought forward for Council
consideration.
14.5.Fire and Emergency Services
14.6.Operations and Development
14.6.1.OPD 22-17 2022 Asset Management Plan for Core Assets
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT Council adopts the 2022 Asset Management Plan for Core Assets.
14.6.2.OPD 22-18 Oxford County Joint Transportation Service Delivery Review -
Staff Comments
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
THAT report OPD 22-18 Oxford County Joint Transportation Service
Delivery Review – Staff Comments be received as information and sent to
Oxford County Council.
14.7.Recreation, Culture and Parks
15.New Business
16.Consideration of Committee Minutes
16.1.Committee Minutes
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT the following Council Committee minutes be received as information:
May 3, 2022 Tillsonburg 150 Ad Hoc Committee Minutes•
May 4, 2022 Cultural, Heritage and Special Awards Committee Minutes•
Page 6 of 380
May 10, 2022 Dog Park Advisory Committee Minutes•
May 11, 2022 Recreation and Sports Advisory Committee Minutes•
May 10, 2022 Economic Development Advisory Committee Minutes•
April 27, 2022 Affordable and Attainable Housing Advisory Committee
Minutes
•
May 17, 2022 Boundary Adjustment Committee Minutes•
16.2.Conservation Authority Minutes
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT the minutes of the April 6, 2022 Long Point Conservation Authority meeting be
received as information.
17.Motions/Notice of Motions
Proposed Resolution #20
Moved By: Deputy Mayor Beres
Seconded By: ________________
THAT the following script be added to the list of approved options for the sitting Head of
Council to open public meetings honouring Indigenous Peoples on Aboriginal Lands.:
We begin today's meeting by acknowledging that we are meeting on Aboriginal land that has
been inhabited by Indigenous peoples from the beginning.
As settlers, we are grateful for the opportunity to meet here and we thank all the generations
of people who have taken care of this land.
We pledge to join with the Indigenous People, both present and future to honour and protect
it thus creating harmony and peace.
18.Resolutions/Resolutions Resulting from Closed Session
19.By-Laws
19.1.A by-law to provide for the adoption of budgetary estimates, tax rates, installment
due dates, and to further provide for penalty and interest on default of payment
thereof for 2022
19.2.A by-Law to amend By-Law Number 3798, being a by-law to prohibit or regulate
signs and other advertising devices and the posting of notices
Page 7 of 380
19.3.A by-law to provide for the drainage works being the J.A Smith Drain
Proposed Resolution #21
Moved By: ________________
Seconded By: ________________
THAT a by-law to provide for the adoption of budgetary estimates, tax rates,
installment due dates, and to further provide for penalty and interest on default of
payment thereof for 2022; and
A by-law to amend By-Law Number 3798, being a by-law to prohibit or regulate
signs and other advertising devices and the posting of notices be read for a first,
second, third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto;
AND FURTHER THAT a by-law to provide for the drainage works in the Town of
Tillsonburg, in the Counties of Oxford and Norfolk, being the J.A Smith Drain –
Armtec Realignment be read for a first, and second time and provisionally adopted
and that the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
20.Confirm Proceedings By-law
Proposed Resolution #22
Moved By: ________________
Seconded By: ________________
THAT By-Law 2022-038, to Confirm the Proceedings of the Council meeting held on May 24,
2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal thereunto.
21.Items of Public Interest
June 16, 2022 Regular Council meeting at 6:00 p.m.•
22.Adjournment
Proposed Resolution #23
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of May 24, 2022 be adjourned at _______ p.m.
Page 8 of 380
1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, May 9, 2022
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Gina Armand, Records & Legislative Coordinator
_____________________________________________________________________
1. Call to Order
Chair, Mayor Molnar called the meeting to order at 4:30 p.m. Council went
directly into Closed Session.
2. Closed Session 4:30 P.M.
Resolution # 2022-149
Page 9 of 380
2
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider a matter of proposed or
pending acquisition or disposition of land by the municipality or local board under
Section 239 (2)(c) of the Municipal Act, and a personal matter about an
identifiable individual, including municipal or local board employees under
Section 239 (2) (b) of the Municipal Act.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Previous Closed Session Minutes
2.4 Reports
2.4.1 239 (2)(c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.4.2 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees
3. Moment of Silence 6:00P.M.
4. Adoption of Agenda
Resolution # 2022-150
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council meeting of May 9, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-151
Page 10 of 380
3
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the minutes from the Regular Council meeting on April 19, 2022 and of the
Council Planning meeting on April 24, 2022, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
10. Delegations
10.1 Tillsonburg Historical Society - David Morris RE: Celebration of
Indigenous Day June 21st inTillsonburg
David Morris reviewed a power point presentation to Council that
addressed a request for a sign to name the driveway as Attawandaron
Way. The historical society is looking after the arrangements for the
plaque to be installed on the site and they would like to celebrate
Indigenous Day at this site on June 21st.
Resolution # 2022-152
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the delegation from Dave Morris of the Tillsonburg Historical
Society regarding the celebration of Indigenous Day in Tillsonburg on
June 21, 2022 be received as information.
Carried
10.2 Jason Koteles RE: Request for Exemption to the Town's Business
Licence By-Law
Jason Koteles appeared before Council to request an exemption from the
business licence by-law. He has provided a building permit application for
a permanent structure in which the use is permitted in the CC zone. The
Council noted their support of this type of use at this location. There was
some discussion on whether the BIA should be notified or if they should
Page 11 of 380
4
provide support. The Council asked the stand be allowed upon approval
of the exemption.
Resolution # 2022-153
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT the delegation from Jason Koteles regarding his request for an
exemption from the Town's Business Licence By-law be to allow for a
temporary fruit and vegetable stand at 33 Oxford Street received as
information.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
13. Information Items
13.1 Solicitor General - Updated Standards for Dogs Outdoors
Resolution # 2022-153
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council receive the correspondence item from the Solicitor General
dated April 22, 2022, as information.
Carried
14. Mayor's Reports
14.1 MYR 22-1 CAO Performance Appraisal Review
Resolution # 2022-154
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council accepts the recommendations as contained in Report MYR
22-01 CLD (Performance Evaluation Review for the CAO for the Period
Ending December 31, 2021), as information, and further;
Page 12 of 380
5
THAT Council endorses the updates for 2022 Goals and Objectives as
contained therein, and further;
THAT subject to this satisfactory review by Council that the CAO’s
remuneration be subsequently adjusted to an annualized salary as
referenced in Report MYR 22-01 CLD;
AND FURTHER THAT direction is given to the Manager of Human
Resources to implement the direction of Council as at January 11, 2022;
AND FURTHER THAT the CAO Performance Appraisal Committee
(Mayor Molnar, Councillor Parker, Councillor Gilvesy) continue to work
with the CAO to advance additional options for future appraisals with
recommendations being forwarded to Council for consideration prior to the
end of August 2022.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.2 Corporate Services
15.3 Economic Development
15.3.1 EDM 22-12 301 Rokeby Road Site Development Regarding A.J.
Smith Drain Relocation
Council asked if the drain work was still on-going and the Director
of Operations indicated that a stop work order was issued for the
property and no work on the drain can occur until the municipal
drainage matter has been approved by Council.
Resolution # 2022-155
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receive Report EDM 22-12 301 Rokeby Road Site
Development Regarding A.J. Smith Drain Relocation as
information.
Carried
15.4 Finance
Page 13 of 380
6
15.5 Fire and Emergency Services
15.6 Operations and Development
15.6.1 OPD 22-16 County of Oxford Water and Wastewater Service
Delivery Review – Staff Comments
There was some discussion regarding the options and the best
option for the Town moving forward
Resolution # 2022-156
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Report OPD 22-16, County of Oxford Water and Wastewater
Service Delivery Review be received as information
AND FURTHER THAT the Council of The Town of Tillsonburg
strongly opposes the consolidation of water and wastewater
reserves which have been compiled through fees paid for by
Tillsonburg users.
AND FURTHER THAT the Council of the Town of Tillsonburg
support “the status quo” and does NOT support the
recommendation of Option A by GM BluePlan for reasons stated in
Report OPD 22-16.
AND FURTHER THAT staff comments from Report 22-16 be
submitted on behalf of the Council of the Town of Tillsonburg to
Oxford County Council for review and consideration.
Carried
15.7 Recreation, Culture and Parks
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Resolution # 2022-157
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the following Committee minutes be received as information:
Page 14 of 380
7
• Recreation and Sports Advisory Committee Meeting Minutes of April
13, 2022;
• Memorial Park Revitalization Advisory Committee Minutes Of April 20,
2022;
• Museum Advisory Committee Minutes of March 31, 2022; and
• Boundary Adjustment Committee Minutes of April 19, 2022.
Carried
18. Motions/Notice of Motions
Councillor Gilvesy provided the following notice of motion on April 25, 2022.
Councillor Gilvesy noted that although this extension will assist businesses who
are in recovery mode, she is hoping that there will be a long term plan to allow
banner in the downtown.
Resolution # 2022-158
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT a by-law to amend By-Law 3798, to lift the restrictions on banner signs
which is set to expire on May 31st, 2022 be extended to May 31st, 2023 to
continue to allow businesses with enhanced tools during COVID recovery.
Carried
Deputy Mayor provided notice of the following notice of motion:
THAT the following script be added to the list of approved options for the sitting
Head of Council to open public meetings honouring Indigenous Peoples on
Aboriginal Lands:
We begin today's meeting by acknowledging that we are meeting on Aboriginal
land that has been inhabited by Indigenous peoples from the beginning.
As settlers, we are grateful for the opportunity to meet here and we thank all the
generations of people who have taken care of this land.
We pledge to join with the Indigenous People, both present and future to honour
and protect it thus creating harmony and peace.
Page 15 of 380
8
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
21. Confirm Proceedings By-law
Resolution # 2022-159
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT By-Law 2022-037, to Confirm the Proceedings of the Council meeting held
on May 9, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
22. Items of Public Interest
• May 24, 2022 Council Planning Meeting at 6:00p.m
• Councillor Parker thanked the local artists for their participation in the studio
tour, all baseball diamonds are ready for use, the status of Concession Street
was questioned and the Director of Operations noted that one lane will be
kept open until paving is done during the last week of May.
• Councillor Rosehart noted that the sprinkler is operational in Lake Lisgar and
asked if a portable toilet will be placed at the site on Gibson St. The Clerks
office will ensure that a response will be forwarded to Council.
23. Adjournment
Resolution # 2022-160
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Council meeting of May 9, 2022 be adjourned at 7:33 p.m.
Carried
Page 16 of 380
Page 17 of 380
Page 18 of 380
Page 19 of 380
Page 20 of 380
Page 21 of 380
Page 22 of 380
J.A. SMITH DRAIN -
Town of Tillsonburg
ARMTEC REALIGNMENT
Page 23 of 380
SPECIFICATIONS FOR CONSTRUCTION
OF
MUNICIPAL DRAINAGE WORKS
G E N E R A L I N D E X
SECTION A General Work Pages 1 to 6
SECTION B Open Drain Pages 7 to 9
SECTION C Tile Drain Pages 10 to 15
STANDARD DETAILED DRAWINGS SDD-01 to SDD-05
Page 24 of 380
SECTION A - GENERAL WORK
I N D E X
SECTION NUMBER PAGE NO. A.1 COMMENCEMENT AND COMPLETION OF WORK.................................................................... 1 A.2 WORKING AREA AND ACCESS.................................................................................................. 1 A.3 ROAD CROSSINGS...................................................................................................................... 1 A.4 SURPLUS EXCAVATED MATERIAL AND GRAVEL.................................................................... 3 A.5 FENCES......................................................................................................................................... 3 A.6 LIVESTOCK................................................................................................................................... 4 A.7 STANDING CROPS...................................................................................................................... 4 A.8 RAILWAYS, HIGHWAYS, UTILITIES............................................................................................ 4 A.9 LOCATION OF UTILITIES............................................................................................................. 4 A.10 IRON BARS................................................................................................................................... 4 A.11 STAKES......................................................................................................................................... 4 A.12 RIP-RAP......................................................................................................................................... 5 A.13 GABION BASKETS........................................................................................................................ 5 A.14 RESTORATION OF LAWNS......................................................................................................... 5 A.15 RESTORATION OF ROADS AND LANEWAYS............................................................................ 6
Page 25 of 380
Page 1
Revised January 2020
SECTION A
GENERAL WORK
A.1 COMMENCEMENT AND COMPLETION OF WORK
The work must commence immediately after the Contractor is notified of the acceptance of his tender or at a
later date, if set out as a condition of the tender. If weather creates poor ground or working conditions the
Contractor may be required, at the discretion of the Enginee r, to postpone or halt work until conditions become
acceptable.
As noted on the drawn, the contractor must first arrange for a preconstruction meeting to be held on the site
with the Contractor and affected owners attending to review in detail the construction scheduling, access and other
pertinent details. The Contractor's costs for attending this meeting shall be included in his lump sum tender price.
If the Contractor leaves the job site for a period of time after initiation of work, he shall g ive the Engineer and the
Superintendent a minimum of twenty-four (24) hours’ notice prior to returning to the project.
The work must be proceeded with in such a manner as to ensure its completion at the earliest possible date
and within the time limit set out in the tender or in the contract documents.
A.2 WORKING AREA AND ACCESS
The working area available to the Contractor to construct the drain and related works including an access route
to the drain shall be as specified on the drawings.
Should the specified widths become inadequate due to unusual conditions, the Contractor shall notify the
Engineer immediately in order that negotiations with the affected owners can take place.
Where a Contractor exceeds the specified widths due to the nature of his operations and without authorization,
he shall be held responsible for the costs of all additional damages and the amount shall be deducted from his
contract price and paid to the affected owners by the Municipality.
A.3 ROAD CROSSINGS
.1 General
.1 Scope: These specifications apply to all road crossings - Municipal, County, Regional, or Highway Roads.
Where the word "Authority" is used, it shall be deemed to apply to the appropriate owning authority. These
specifications in no way limit the Authority's Specifications and Regulations governing the construction of
drains on their Road Allowance. The Authority will supply no labour, equipment or materials for the
construction of the road crossing unless otherwise noted on the drawings.
.2 Road Occupancy Permit: Where applicable the Contractor must submit an Application for a Road
Occupancy Permit to the Authority and allow a minimum of 5 working days (exclusive of holidays) for its
review and issuance.
.3 Road Closure Request and Construction Notification: The Contractor shall submit written notification of
construction and request for road closure (if applicable) to the Road Authority/Public Works Manager and
the Drainage Engineer or Superintendent for review and approval a minimum of five (5) working days
(exclusive of holidays) prior to proceeding with any work on road allowance. It shall be the Road
Authority's responsibility to notify all the applicable emergency services, schools, etc. of the road closure
or construction taking place.
.4 Traffic Control: Where the Contractor is permitted to close the road to through traffic, the Contractor shall
provide for and adequately sign the detour route to the satisfaction of the Road Authority. Otherwise, the
Contractor shall keep the road open to traffic at all times. The Contractor shall provide, for the supply,
erection and maintenance, suitable warning signs and/or flagmen in accordance with the Manual of Uniform
Traffic Control Devices and to the satisfaction of the Road Authority to notify the motorists of work on the
road ahead.
Page 26 of 380
Page 2
Revised January 2020
A.3 ROAD CROSSINGS (cont’d)
.5 Site Meeting/Inspection: A site meeting shall be held with the affected parties to review in detail the crossing
and/or its related works. The Authority's Inspector and/or the Drainage Engineer will inspect the work
while in progress to ensure that the work is done in strict accordance with the specifications.
.6 Weather: No construction shall take place during inclement weather or periods of poor visibility.
.7 Equipment: No construction material and/or equipment is to be left within 3 meters of the edge of pavement
overnight or during periods of inclement weather.
.2 Jacking and Boring
.1 Material: The bore pipe shall consist of new, smooth wall steel pipe, meeting the requ irements of H20
loading for road crossings and E80 loading for railway crossings. The minimum size, wall thickness and
length shall be as shown on the drawings. Where welding is required, the entire circumference of any joint
shall be welded using currently accepted welding practices.
.2 Site Preparation and Excavation: Where necessary, fences shall be carefully taken down as specified in
the General Conditions. Prior to any excavation taking place, all areas which will be disturbed shall be
stripped of topsoil. The topsoil is to be stockpiled in locations away from the bore operation, off the line of
future tile placement and out of existing water runs or ditches. The bore pit shall be located at the upstream
end of the bore unless otherwise specified or approved. Bore pits shall be kept back at least 1 meter from
the edge of pavement and where bore pits are made in any portion of the shoulder, the excavated material
shall be disposed of off the road allowance and the pit backfilled with th oroughly compacted Granular "A"
for its entire depth.
.3 Installation: The pipe shall be installed in specified line and grade by a combination of jacking and boring.
Upon completion of the operations, both ends of the bore pipe shall be left uncovered u ntil the elevation
has been confirmed by the Engineer or Superintendent. The ends of the bore pipe shall be securely
blocked off and the location marked by means of a stake extending from the pipe invert to 300mm above
the surrounding ground surface.
.4 Unstable Soil or Rock: The Contractor shall contact the Engineer immediately should unstable soil be
encountered or if boulders of sufficient size and number to warrant concern are encountered. Any bore
pipe partially installed shall be left in place u ntil alternative methods or techniques are determined by the
Engineer after consultation with the Contractor, the Superintendent and the owning authority.
.5 Tile Connections: Prior to commencement of backfilling, all tile encountered in excavations shal l be
reconnected using material of a size comparable to the existing material. Where the excavation is below
the tile grade, a compacted granular base is to be placed prior to laying the tile. Payment for each
connection will be made at the rate outlined in the Form of Tender and Agreement.
.6 Backfill: Unless otherwise specified, the area below the proposed grade shall be backfilled with a crushed
stone bedding. Bore pits and excavations outside of the shoulder area may be backfilled with native
material compacted to a density of 95% Standard Proctor. All disturbed areas shall be neatly shaped,
have the topsoil replaced and hand seeded. Surplus material from the boring operation shall be removed
from the site at the Contractor's expense.
.7 Restoration: The entire affected area shall be shaped and graded to original lines and grades, the topsoil
replaced, and the area seeded down at the rate of 85 kg/per ha. unless otherwise specified or in accordance
with the M.T.O. Encroachment Permit. Fences sha ll be restored to their original condition in accordance
with the General Conditions.
.8 Acceptance: All work undertaken by the Contractor shall be to the satisfaction of the Engineer.
Page 27 of 380
Page 3
Revised January 2020
A.3 ROAD CROSSINGS (cont’d)
.3 Open Cut
.1 Material: The culvert or sub-drain crossing pipe material shall be specified on the drawings.
.2 Site Preparation and Excavation: Where necessary, fences shall be carefully taken down as specified in
the general conditions. Prior to any excavation taking place, the areas which will be disturbed shall be
stripped of topsoil. The topsoil is to be stockpiled in locations away from the construction area.
.3 Installation: The pipe shall be installed using bedding and cover material in accordance with Standard
Detailed Drawing No. 2 or detail provided on drawings.
.4 Unstable Soil or Rock: The Contractor shall contact the Engineer immediately should unstable soil be
encountered or if boulders of sufficient size and number to warrant concern are encountered.
.5 Tile Connections: Prior to commencement of backfilling, all tiles encountered in excavations shall be
reconnected using material of a size comparable to the existing material. Where the excavation is below
the tile grade, a compacted granular base is to be placed prior to laying the tile. Payment for connections
not shown on the drawings shall be an extra to the contract.
.6 Backfill: Backfill from the top of the cover material up to the underside of road base shall meet the
requirements for M.T.O. Granular "B". The backfill shall be placed in lifts not exceeding 300 mm in
thickness and each lift shall be thoroughly compacted to produce a density of 98% Standard Proctor.
Granular "B" road base for County Roads and Highways shall be placed to a 450mm thickness and
Granular "A" shall be placed to a thickness of 200mm, both meeting M.T.O. requirements. Granular road
base materials shall be thoroughly compacted to produce a density of 100% Standard Proctor.
Where the road surface is paved, the Contractor shall be responsible for placing an HL -4 Hot Mix
Asphalt patch of the same thickness as the existing pavement. The asphalt patch shall be flush with the
existing roadway on each side and not overlap. If specified, the asphalt patch shall not be placed
immediately over the road base and the Granular "A" shall be brought up flush with the existing asphalt
and a liberal amount of calcium chloride shall be spread on the gravel surface. The asphalt patch must
be completed within the time period set out on the drawing.
The excavated material from the trench beyond a point 2.5 meters from the travelled portion or beyond
the outside edge of the gravel shoulder, may be used as backfill in the trench in the case of covered drains.
This material should be compacted in layers not exceeding 600mm.
A.4 SURPLUS EXCAVATED MATERIAL AND GRAVEL
Excess excavated material from open cut installation through roads, railways, laneways and lawn/grass areas,
shall be removed and disposed of off-site by the Contractor as part of their lump sum installation price. If as a
result of any work, gravel or crushed stone is required and not all the gravel or crushed stone is used in the
construction of the works, the Contractor shall haul away such surplus gravel or stone unless otherwise approved.
A.5 FENCES
No earth shall be placed against fences and all fences removed by the Contractor are to be replaced by him in
as good condition as found. In general, the Contractor will not be allowed to cut existing fences but shall
disconnect existing fences at the nearest anchor post or other such fixed joint and shall carefully roll it back out of
the way. Where the distance to the closest anchor post or fixed joint exceeds 50 meters, the Contractor will be
allowed to cut and splice in accordance with accepted methods and to the satisfaction of the owner and the
Engineer or Superintendent. Where existing fences are deteriorated to the extent that existing materials are not
salvageable for replacement, the Contractor shall notify the Engineer or the Superintendent prior to dis mantling.
Fences damaged beyond salvaging by the Contractor's negligence shall be replaced with new materials, similar
to those existing, at the Contractor's expense. The replacement of the fences shall be done to the satisfaction of
the owner and the Engineer or Superintendent. The site examination should indicate to the Contractor such work,
if any, and an allowance should be made in the tendered price.
The Contractor shall not leave any fence open when he is not at work in the immediate vicinity.
Page 28 of 380
Page 4
Revised January 2020
A.6 LIVESTOCK
The Contractor shall provide each property owner with 48 hours’ notice prior to removing any fences along
fields which could possibly contain livestock. Thereafter, the property owner shall be responsible to keep all
livestock clear of the construction areas until further notified. Where necessary, the Contractor will be directed to
erect temporary fences. The Contractor shall be held responsible for loss or injury to livestock or damage caused
by livestock, where the injury or damage is caused by his failure to notify the property owner or through negligence
or carelessness on the part of the Contractor.
The Contractor constructing a tile drain shall not be held responsible for damages or injury to livestock
occasioned by leaving trenches open for inspection by the Engineer if he notifies the owner at least 48 hours prior
to commencement of the work on that portion. The Contractor will be held liable for such damages or injury if the
backfilling of such trenches is delayed more than 1 day after acceptance by the Enginee r.
A.7 STANDING CROPS
The Contractor shall not be held responsible for damages to standing crops within the working area available
and the access route provided if he notifies the owner thereof at least 48 hours prior to commencement of the
work on that portion.
A.8 RAILWAYS, HIGHWAYS, UTILITIES
A minimum of forty-eight (48) hours’ notice to Railways, Highways and Utilities, exclusive of Saturdays,
Sundays and Holidays, shall be required by the Contractor prior to any work being performed and in the case of a
pipe being installed by open cutting or boring under a Highway or Railway, a minimum of 72 hours’ notice is
required.
A.9 UTILITIES
The attention of the Contractor is drawn to the presence of utilities along the course of the drain. The Contractor
will be responsible for determining the location of all utilities and will be held liable for any damage to all utilities
caused by his operations. The Contractor shall co -operate with all authorities to ensure that all utilities are
protected from damage during the performance of the work. The c ost of any necessary relocation work shall be
borne by the utility. No allowance or claims of any nature will be allowed on account for delays or inconveniences
due to utilities relocation, or for inconveniences and delays caused by working around or with existing utilities not
relocated.
A.10 IRON BARS
The Contractor shall be held liable for the cost of an Ontario Land Surveyor to replace any iron bars destroyed
during the course of construction.
A.11 STAKES
At the time of the survey, stakes are set along the course of the drain at intervals of 50 meters. The Contractor
shall ensure that the stakes are not disturbed unless approval is obtained from the Engineer. Any stakes removed
by the Contractor without the authority of the Engineer, shall be replaced at the expense of the Contractor. At the
request of the Contractor, any stakes which are removed or disturbed by others or by livestock, shall be replaced
at the expense of the drain.
Page 29 of 380
Page 5
Revised January 2020
A.12 RIP-RAP
Rip-rap shall be specified on the drawings and shall conform to the following:
.1 Quarry Stone: shall range in size from 150mm to 300mm evenly distributed and shall be placed to a 300mm
thickness on a filter blanket at a 1.5 to 1 slope unless otherwise noted. Filter blanket to be Mirafi 160N or
approved equal.
.2 Broken Concrete: may be used in areas outside of regular flows if first broken in maximum 450mm sized
pieces and mixed to blend with quarry stone as above. No exposed reinforcing steel shall be permitted.
.3 Shot Rock: shall range in size from 150mm to 600mm placed to a depth of 450mm thickness on a filter blanket
at a 1.5:1 slope unless otherwise noted. Filter blanket to be Mirafi 160N or approved equal.
A.13 GABION BASKETS
Supply and install gabion basket rip-rap protection as shown on the drawings.
Gabion baskets shall be as manufactured by Maccaferri Gabions of Canada Ltd. or approved equal and shall
be assembled and installed in strict accordance with the manufacturer=s recommendations.
The gabion fill material shall consist solely of fractured field stone or gabion stone graded in size from 100mm
to 200mm (4" to 8") and shall be free of undersized fragments and unsuitable material.
A.14 RESTORATION OF LAWNS
.1 General: Areas noted on the drawings to be restored with seeding or sodding shall conform to this
specification, and the Contractor shall allow for all costs in his lump sum bid for the following works.
.2 Topsoil: Prior to excavation, the working area shall be stripped of existing topsoil. The topsoil stockpile shall
be located so as to prevent contamination with material excavated from the trench. Upon completion of
backfilling operations, topsoil shall be spread over the working area to a depth equa l to that which previously
existed but not less than the following:
• Seeding and sodding - minimum depth of 100mm
• Gardens - minimum depth of 300mm
In all cases where a shortfall of topsoil occurs, whether due to lack of sufficient original depth or rejection
of stockpiled material due to Contractor’s operations, imported topsoil from acceptable sources shall be
imported at the Contractor’s expense to provide the specified depths. Topsoil shall be uniformly spread,
graded, and cultivated prior to seeding or sodding. All clods or lumps shall be pulverized, and any roots or
foreign matter shall be raked up and removed as directed.
.3 Sodding
.1 Materials: Nursery sod to be supplied by the Contractor shall meet the current requirements of the Ontario
Sod Growers Association for No. 1 Bluegrass Fescue Sod.
.2 Fertilizer: Prior to sod placement, approved fertilizer shall be spread at the rate of 5kg/100m 5 of surface
area and shall be incorporated into such surfaces by raking, discing or harrowin g. All surfaces on which
sod is to be placed shall be loose at the time of placing sod to a depth of 25mm.
.3 Placing Sod: Sod shall be laid lengthwise across the face of slopes with ends close together. Sod shall
be counter sunk along the joints between the existing grade and the new sodding to allow for the free flow
of water across the joint. Joints in adjacent rows shall be staggered and all joints shall be pounded and
rolled to a uniform surface.
On slopes steeper than 3 to1, and in unstable areas, the Engineer may direct the Contractor to stake sod
and/or provide an approved mesh to prevent slippages. In all cases where such additional work is required, it
will be deemed an extra to the contract and shall be paid for in accordance with the Gener al Conditions. No
sod shall be laid when frozen nor upon frozen ground nor under any other condition not favourable to the growth
of the sod. Upon completion of sod laying the Contractor shall thoroughly soak the area with water to a depth
of 50mm. Thereafter it will be the responsibility of the property owner to maintain the area in a manner so as
to promote growth.
Page 30 of 380
Page 6
Revised January 2020
A.14 RESTORATION OF LAWNS (cont’d)
.4 Seeding: Seed to be supplied by the Contractor shall be Ahigh quality grass seed@ harvested during the
previous year, and shall be supplied to the project in the supplier’s original bags on which a tag setting out the
following information is affixed:
• Year or Harvest - recommended rate of application
• Type of Mixture - fertilizer requirements
Placement of seed shall be by means of an approved mechanical spreader. All areas on which seed is to
be placed shall be loose at the time of placing seed, to a depth of 25mm. Seed and fertilizer shall be spread
in accordance with the supplier’s recommendations unless otherwise directed by the Engineer. Thereafter it
will be the responsibility of the property owner to maintain the area in a manner so as to promote growth.
.5 Settlement: The Contractor shall be responsible during the one-year guarantee period for the necessary
repair of restored areas due to trench settlement. Areas where settlement does not exceed 50mm may be
repaired by top dressing with fine topsoil. In areas where settlement exceeds 50mm, the Contractor will be
required to backfill the area with topsoil and restore with seeding and/or sodding as originally specified.
A.15 RESTORATION OF ROADS AND LANEWAYS
.1 Gravel: Restoration shall be in accordance with the applicable standard detailed drawing or as shown on the
drawings.
.2 Asphalt and Tar and Chip: Prior to restoration all joints shall be neatly sawcut. Restoration shall be as a in
gravel above with the addition of the following:
.1 Roads shall have the finished grade of Granular >A=, allow two courses of hot-mix asphalt (M.T.O. 310),
80mm HL6 and 40mm HL3 or to such greater thickness as may be required to match the existing.
.2 Laneways shall have the finished grade of Granular 'A' allow one 50mm minimum course of hot-mix asphalt
(HL3) or greater as may be required to match existing.
Page 31 of 380
SECTION B - OPEN DRAIN
I N D E X
SECTION NUMBER PAGE NO.
B.1 PROFILE................................................................................................................... 7
B.2 ALIGNMENT.............................................................................................................. 7
B.3 CLEARING AND GRUBBING.................................................................................... 7
B.4 EXCAVATION............................................................................................................ 7
B.5 EXCAVATED MATERIAL........................................................................................... 7
B.6 EXCAVATION THROUGH BRIDGES AND CULVERTS............................................ 8
B.7 PIPE CULVERT........................................................................................................ 8
B.8 MOVING DRAINS OFF ROADS............................................................................... 8
B.9 TRIBUTARY OUTLETS............................................................................................ 8
B.10 SEDIMENT BASINS AND TRAPS............................................................................ 9
B.11 SEEDING................................................................................................................. 9
Page 32 of 380
Page 7
Revised January 2020
SECTION B
OPEN DRAIN
B.1 PROFILE
The profile drawing shows the depth of cuts from the ground beside the stake to the final invert of the ditch in
meters and decimals of a meter and also the approximate depth of cuts from the existing bottom of the ditch to
the elevation of the ditch bottom. These cuts are established for the convenience of the Contractor; however,
benchmarks will govern the final elevation of the drain. Benchmarks have been established along the course of
the drain and their locations and elevations are noted on the prof ile drawing. A uniform grade shall be maintained
between stakes in accordance with the profile drawing.
B.2 ALIGNMENT
The drain shall be constructed in a straight line and shall follow the course of the present drain or water run
unless otherwise noted on the drawings. Where it is necessary to straighten any bends or irregularities in
alignment not noted on the drawings, the Contractor shall contact the Engineer or Superintendent before
commencing the work.
B.3 CLEARING AND GRUBBING
Prior to commencement of work, all trees, scrub, fallen timber and debris shall be removed from the side slopes
of the ditch and for such a distance on the working side so as to eliminate any interference with the construction
of the drain or the spreading of the spoil. The side slopes shall be neatly cut and cleared flush with slope whether
or not they are affected directly by the excavation. Wit h the exception of large stumps causing damage to the
drain, the side slope shall not be grubbed. All other cleared areas shall be grubbed and the stumps put into piles
for disposal by the owner.
All trees or limbs 150mm (6") or larger, that it is necessary to remove, shall be considered as logs and shall be
cut and trimmed, and left in the working width separate from the brush, for use or disposal by the owner. Trees
or limbs less than 150mm in diameter shall be cut in lengths not greater than 5 meters a nd placed in separate
piles with stumps spaced not less than 75 meters apart in the working width, for the use or dispo sal of the owner.
In all cases, these piles shall be placed clear of excavated materials, and not be piled against standing trees. No
windrowing will be permitted. The clearing and grubbing and construction of the drain are to be carried out in two
separate operations and not simultaneously at the same location.
B.4 EXCAVATION
The bottom width and the side slopes of the ditch shall be those shown on the profile drawing.
Unless otherwise specified on the drawings, only the existing ditch bottom is to be cleaned out and the side
slopes are not to be disturbed. Where existing side slopes become unstable because of construction, the
Contractor shall immediately contact the Engineer or Superintendent. Alternative methods of construction and/or
methods of protection will then be determined, prior to continuing the work.
Where an existing drain is being relocated or where a new drain is bein g constructed, the Contractor shall,
unless otherwise specified, strip the topsoil for the full width of the drain, including the location of the spoil pile.
Upon completion of levelling, the topsoil shall be spread to an even depth across the full width of the spoil.
B.5 EXCAVATED MATERIAL
Excavated material shall be deposited on either or both sides of the drain as indicated on the drawings or as
directed by the Engineer or Superintendent. A buffer strip of not less than 3 meters in width through farmed lands
and 2 meters in width through bush areas shall be left along the top edges of the drain. The buffer strip shall be
seeded and/or incorporated as specified on the drawings. The material s hall be deposited beyond the specified
buffer strip.
Page 33 of 380
Page 8
Revised January 2020
B.5 EXCAVATED MATERIAL (cont’d)
No excavated material shall be placed in tributary drains, depressions, or low areas which direct water into the
ditch so that water will be trapped behind the spoil bank. The excavated material shall be placed and levelled to a
minimum width to depth ratio of 50 to 1 unless instructed otherwise. The edge of the spoil bank away from the
ditch shall be feathered down to the existing ground; the edge of the spoil bank nearest the ditch shall have a
maximum slope of 2 to 1. The material shall be levelled such that it may be cultivated with ordinary farm
equipment without causing undue hardship on machinery and personnel. No excavated material shall cover any
logs, scrub, debris, etc. of any kind.
Where it is necessary to straighten any unnecessary bends or irregularities in the alignment of the ditch, the
excavated material from the new cut shall be used for backfilling the original ditch. Regardless of the distance
between the new ditch and the old ditch no extra compensation will be allowed for this work and must be included
in the Contractor's lump sum price for the open work.
Any stones 150mm or larger left exposed on top of the levelled excavated materia l shall be removed and
disposed of as an extra to the contract unless oth erwise noted on plans.
B.6 EXCAVATION THROUGH BRIDGES AND CULVERTS
The Contractor shall excavate the drain to the full specified depth and width under all bridges. Where the
bridge or culvert pipe is located within a road allowance, the excavated materi al shall be levelled within the road
allowance. Care shall be taken not to adversely affect existing drainage patterns. Temporary bridges may be
carefully removed and left on the bank of the drain but shall be replaced by the Contractor when the excavation is
completed unless otherwise specified. Permanent bridges must be left intact. All necessary care and
precautions shall be taken to protect the structure. The Contractor shall notify the Engineer or Superintendent if
excavation may cause the structure to undermine or collapse.
B.7 PIPE CULVERTS
Where specified on the drawings, the existing culvert shall be carefully removed, salvaged and either left at the
site for the owner or reinstalled at a new grade or location. The value of any damage caused to the culvert due
to the Contractor's negligence in salvage operation will be determined and deducted from the contract price.
All pipe culverts shall be installed in accordance with the standard detail drawings as noted on the drawings.
If couplers are required, 5 corrugation couplers shall be used for up to and including 1200mm dia. pipe and 10
corrugation couplers for greater than 1200mm dia.
B.8 MOVING DRAINS OFF ROADS
Where an open drain is being removed from a road allowance, it must be reconstr ucted wholly on the adjacent
lands with a minimum distance of 2.0 meters between the property line and the top of the bank, unless otherwise
noted on the drawings. The excavated material shall be used to fill the existing open ditch and any excess
excavated material shall be placed and levelled on the adjacent lands beyond the buffer strip, unless otherwise
noted. Any work done on the road allowance, with respect to excavation, disposal of materials, installation of
culverts, cleaning under bridges, etc., shall be to the satisfaction of the Road Authority and the Engineer.
B.9 TRIBUTARY OUTLETS
The Contractor shall guard against damaging the outlets of tributary drains. Prior to commencement of
excavation on each property the Contractor shall contact the owner and request that all known outlet pipes be
marked by the owner. All outlets so marked or visible or as noted on the profile, and subsequently damaged by
the Contractor's operations will be repaired by the Contractor at his cost. All outlet pipes repaired by the
Contractor under direction of the Drainage Superintendent or Engineer which were not part of the Contract shall
be considered an extra to the contract price.
Page 34 of 380
Page 9
Revised January 2020
B.10 SEDIMENT BASINS AND TRAPS
The Contractor shall excavate sediment basins pr ior to commencement of upstream work as shown on the
plan and profile. The dimension of the basin will be in a parabolic shape with a depth of 450mm below the
proposed ditch bottom and the basin will extend along the drain for a minimum length of 15 meters.
A sediment trap 300mm deep and 5 meters long with silt fence placed across ditch bottom on the downstream
end of the trap shall be constructed prior to and maintained during construction, to prevent silt from flushing
downstream. The silt fence shall be removed and disposed of after construction.
B.11 SEEDING
.1 Delivery: The materials shall be delivered to the site in the original unopened containers which shall bear the
vendor's guarantee of analysis and seed will have a tag showing the year of harvest.
.2 Hydro Seeding: Areas specified on drawings shall be hydro seeded and mulched upon completion of
construction in accordance with O.P.S.S. 572 and with the following application rates:
Primary Seed (85 kg/ha.): 50% Creeping Red Fescue
40% Perennial Ryegrass
5% White Clover
Nurse Crop Italian (Annual) Ryegrass at 25% of Total Weight
Fertilizer (300 kg/ha.) 8-32-16
Hydraulic Mulch (2000 kg/ha.) Type "B"
Water (52,700 litres/ha.)
Seeding shall not be completed after September 30.
.3 Hand Seeding: Hand seeding shall be completed daily with the seed mixture and fertilizer and application
rate shown under "Hydro Seeding" above. Placement of the seed shall be by means of an approved
mechanical spreader. Seeding shall not be completed after September 30.
Page 35 of 380
SECTION C - TILE DRAIN
I N D E X
SECTION NUMBER PAGE NO. C.1 PIPE MATERIALS......................................................................................................................... 10 C.2 TESTING...................................................................................................................................... 10 C.3 LINE............................................................................................................................................... 10 C.4 CLEARING AND GRUBBING........................................................................................................ 11 C.5 PROFILE........................................................................................................................................ 11 C.6 GRADE.......................................................................................................................................... 11 C.7 EXCAVATION................................................................................................................................ 11 C.8 INSTALLATION.............................................................................................................................. 12 C.9 ROAD AND LANEWAY SUB-SURFACE CROSSINGS................................................................ 12 C.10 BACKFILLING................................................................................................................................ 13 C.11 UNSTABLE SOIL............................................................................................................................. 13 C.12 ROCKS.......................................................................................................................................... 13 C.13 BROKEN, DAMAGED, OR EXCESS TILE.................................................................................... 13 C.14 TRIBUTARY DRAINS.................................................................................................................... 13 C.15 OUTLET PIPES............................................................................................................................. 14 C.16 CATCHBASINS AND JUNCTION BOXES................................................................................... 14 C.17 BLIND INLETS............................................................................................................................... 15 C.18 GRASSED WATERWAY............................................................................................................... 15 C.19 BACKFILLING EXISTING DITCHES............................................................................................ 15 C.20 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE
DRAINAGE SYSTEM.........................................................................................................................
15
Page 36 of 380
Page 10
Revised January 2020
SECTION C
TILE DRAIN
C.1 PIPE MATERIALS
.1 Concrete Tile: All tile installed under these specifications shall be sound and of first quality and shall meet all
A.S.T.M. Specifications current at the time of tendering. Concrete tile shall conform to Designation C412
"Extra Quality" except that the minimum compression strengths shall be increased by 25%. Heavy Duty tile
shall conform to Designation C412 "Heavy Duty Extra Quality".
.2 Corrugated Steel Pipe: Unless otherwise specified, all metal pipe shall be corrugated, riveted steel pipe or
helical corrugated steel pipe with a minimum wall thickness of 1.6mm (16 gauge) and shall be fully galvanized.
.3 Plastic Tubing: The plans will specify the type of tubing or pipe, such as non-perforated or perforated (with
or without filter material).
i) Corrugated Plastic Drainage Tubing shall conform to the current O.F.D.A. Standards
ii) Heavy Duty Corrugated Plastic Pipe shall be "Boss 1000" manufactured by the Big 'O' Drain Tile Co. Ltd.
or approved equal
.4 Concrete Sewer Pipe: The Designations for concrete sewer pipe shall be C14 for concrete sewer pipe
450mm (18") diameter or less; and C76 for concrete sewer pipe greater than 450mm (18") diameter. Where
closed joints are specified, joints shall conform to the A.S.T.M. Specification C443.
Where concrete sewer pipe Aseconds@ are permitted the pipe should exhibit no damages or cracks on the
barrel section and shall be capable of satisfying the crushing strength requirements for No.1, Pipe
Specifications (C14 or C76). The pipe may contain cracks or chips in the bell or spigot which could be serious
enough to prevent the use of rubber gaskets, but which are not so severe that the joint could not be mortared
conventionally.
.5 Plastic Sewer Pipe: The plans will specify the type of sewer pipe, such as non-perforated or perforated (with
or without filter material). All plastic sewer pipe and fittings shall be ABoss Poly-Tite@, ULTRA-RIB@, AChallenger
3000" or approved equal with a minimum stiffness of 320 kpa at 5% deflection.
.6 Plastic Fittings: All plastic fittings shall be "Boss 2000" or "Challenger 2000" with split coupler joints or
approved equal.
C.2 TESTING
The manufacturer shall provide specimens for testing if required. The random selection and testing
procedures would follow the appropriate A.S.T.M. requirements for the material being supplied. The only variation
is the number of tiles tested: 200mm to 525mm dia. - 5 tile tested, 600mm to 900mm dia. - 3 tile tested. The
drain will be responsible for all testing costs for successful test results. Where specimens fail to meet the minimum
test requirements, the manufacturer will be responsible for the costs of the unsuccessful tests. Alternately, the
Engineer may accept materials on the basis of visual inspections a nd the receipt in writing from the Manufacturer
of the results of daily production testing carried out by the Manufacturer for the types and sizes of the material being
supplied.
C.3 LINE
Prior to stringing the tile, the Contractor shall contact the Superintendent or the Engineer in order to establish
the course of the drain.
Where an existing drain is to be removed and replaced in the same trench by the new drain or where the new
drain is to be installed parallel to an existing drain, the Contractor shal l excavate test holes to locate the existing
drain (including repairing drainage tile) at intervals along the course of the drain as directed by the Engineer and/or
the Superintendent. The costs for this work shall be included in the tender price.
Where an existing drain is to be removed and replaced in the same trench by the new drain, all existing tiles
shall be destroyed, and all broken tile shall be disposed of offsite.
Page 37 of 380
Page 11
Revised January 2020
C.3 LINE (cont’d)
The drain shall run in as straight a line as possible throughout its length, except that at intersections of other
water courses or at sharp corners, it shall run on a curve of at least a 15-meter radius. The new tile drain shall be
constructed at an offset from and generally parallel with any ditch or defined waterc ourse in order that fresh backfill
in the trench will not be eroded by the flow of surface water. The Contractor shall exercise care not to disturb any
existing tile drain or drains which parallel the course of the new drain, particularly where the new an d the existing
tile act together to provide the necessary capacity.
C.4 CLEARING AND GRUBBING
Prior to commencement of drain construction, all trees, scrub, fallen timber and debris shall be cleared and
grubbed from the working area. Unless otherwise sp ecified, the minimum width to be cleared and grubbed shall
be 20 meters in all hardwood areas and 30 meters in all softwood areas (willow, poplar, etc.), the width being
centred on the line of the drain.
All trees or limbs 150mm (6") or larger, that it is necessary to remove, shall be considered as logs and shall be
cut and trimmed, and left in the working width separate from the brush, for use or disposal by the owner. Trees or
limbs less than 150mm in diameter shall be cut in lengths not greater than 5 meters and placed in separate piles
with stumps spaced not less than 75 meters apart in the working width, for the use or disposal of the owner. In all
cases, these piles shall be placed clear of excavated materials, and not be piled against standing trees. No
windrowing will be permitted. The clearing and grubbing and construction of the drain are to be carried out in two
separate operations and not simultaneously at the same location.
C.5 PROFILE
The profile drawing shows the depth of cuts from the g round beside the stake to the final invert of the drain in
meters and decimals of a meter. These cuts are established for the convenience of the Contractor; however,
benchmarks will govern the final elevation of the drain. Benchmarks have been established along the course of
the drain and their locations and elevations are noted on the profile drawing.
C.6 GRADE
The Contractor shall provide and maintain in good working condition, an approved system of establishing a
grade sight line to ensure the completed works conform to the profile drawing. In order to confirm the condition of
his system and to eliminate the possibility of minor errors on the drawings, he shall ensure his grade sight line has
been confirmed to be correct between a minimum of two control points (bench marks) and shall spot check the
actual cuts and compare with the plan cuts prior to commencement of tile installation. He shall continue this
procedure from control point to control point as construction of the drain progresses. When installing a drain
towards a fixed point such as a bore pipe, the Contractor shall uncover the pipe and confirm the elevation, using
the sight line, a sufficient distance away from the pipe in order to allo w for any necessary minor grade adjustments
to be made in order to conform to the as built elevation of the bore pipe. All tile improperly installed due to the
Contractor not following these procedures shall be removed and replaced entirely at the Contrac tor's cost.
When following the procedures and a significant variation is found, the Contractor shall immediately cease
operations and advise the Engineer.
C.7 EXCAVATION
.1 Trench: Unless otherwise specified, all trenching shall be done with a recognized farm tiling machine approved
by the Engineer or Superintendent. The machine shall shape the bottom of the trench to conform to the
outside diameter of the pipe for a minimum width of one-half of the outside diameter. The minimum trench
width shall be equal to the outside diameter of the tile to be instal led plus 100mm (4") on each side unless
otherwise approved. The maximum trench width shall be equal to the outside diameter of th e tile to be
installed plus 250mm (10") on each side unless otherwise approved.
Page 38 of 380
Page 12
Revised January 2020
C.7 EXCAVATION (cont’d)
.2 Scalping: Where the depths of cuts in isolated areas along the course of the drain as shown on the profile
exceed the capacity of the Contractor's tiling machine, he shall lower the surface grade in order that the tiling
machine may trench to the correct depth. Topsoil is to be stripped over a sufficient width that no subsoil will
be deposited on top of topsoil. Subsoil will then be re moved to the required depth and piled separately. Upon
completion of backfilling, the topsoil will then be replaced to an even depth over the disturbed area. The cost
for this work shall be included in his tender price.
.3 Excavator: Where the Contractor's tiling machine consistently does not have the capacity to dig to the depths
required or to excavate the minimum trench width required, he shall indicate in the appropriate place provided
on the tender form his proposed methods of excavation.
Where the use of an excavator is either specified on the drawings or approved as evidenced by the
acceptance of his tender on which he has indicated the proposed use of a backhoe he shall conform to the
following requirements:
a) the topsoil shall be stripped and replaced in accordance with Section .2 "Scalping".
b) all tile shall be installed on a bed of 19mm crushed stone with a minimum depth of 150mm which has been
shaped to conform to the lower segment of the tile.
c) the Contractor shall allow for the cost of the preceding requirements (including the supply of the crushed
stone) in his lump sum tender price unless it is otherwise provided for in the contract documents.
.4 Backfilling Ditch: Where the contract includes for a closed drain to replace an open drain and the ditch is to
be backfilled, the Contractor shall install the tile and backfill the trench prior to backfilling the ditch unless
otherwise noted. The distance the trench shall be located away from the ditch shall be as noted on the
drawings, (beyond area required for stockpiling topsoil and backfilling). After tile installation is complete
topsoil (if present) shall be stripped and st ockpiled within the above limits prior to backfilling of ditch. Only
tracked equipment shall be permitted to cross backfilled tile trench and must be at 90 degrees to line of tile.
C.8 INSTALLATION
The tile is to be laid with close fitting joints and in regular grade and alignment in accordance with the plan and
profile drawings. The tiles are to be bevelled, if necessary, to ensure close joints (in particular around curves).
Where, in heavy clay soils, the width of a joint exceeds 10mm the joint shall be wrapped with filter cloth as below.
Where the width of a joint exceeds 12mm the tile shall first be removed and the joint bevelled to reduce the gap.
The maximum deflection of one tile joint shall be 15 degrees. Where a drain connects to standard or ditch inlet
catchbasins or junction box structures, the Contractor shall include in his tender price for the supply and installation
of compacted Granular >A= bedding under areas backfilled from the underside of the pipe to undisturbed soil. The
connections will then be grouted.
Where a tile drain passes through a bore pit, the Tile Contractor shall include in his tender price for the supply
and placement of compacted Granular AA@ bedding from the underside of the pipe down to undisturbed soil within
the limits of the bore pit.
As above and where soil conditions warrant, the Engineer may require (or as specified on the drawings) that
each tile joint be wrapped with synthetic filter cloth. The width of the filter cloth shall be 300mm wide for tile sizes
of 150mm to 300mm and 400mm wide for sizes of 350mm to 750mm. The filter cloth shall cover the full perimeter
of the tile and overlap a minimum of 100mm or as s pecified on the drawings. The type of cloth shall be Mirafi
140NL for loam soils and 150N for sandy soil. Any such work not shown on the drawings shall be considered as
an addition to the contract price unless specified on the drawings.
C.9 ROAD AND LANEWAY SUB-SURFACE CROSSINGS
All road and laneway crossings may be made with an open cut in accordance with standard detailed drawings
in the specifications or on the drawings. The exact location of the crossing shall be verified and approved by the
Road Authority and the Engineer and/or Superintendent.
Page 39 of 380
Page 13
Revised January 2020
C.10 BACKFILLING
As the laying of the tile progresses, blinding up to the springline including compaction by tamping (by hand) is
to be made on both sides of the tile. No tile shall be backfilled until inspected by the Engineer or Drainage
Superintendent unless otherwise approved by the Engineer.
The remainder of the trench shall be back filled with special care being taken in backfilling up to a height
approximately 150mm above the top of the tile to ensure that no tile breakage occurs. During the backfilling
operation no equipment shall be operated in a way that would transfer loads onto the tile trench. Surplus material
is to be mounded over the tile trench so that when settlement takes place the natural surface of the ground will be
restored. Upon completion, a minimum cover of 600mm is required over all tile. Where stones larger than 150mm
are present in the backfill material, they shall be separated from the material and disposed of by the Contractor.
Where a drain crosses a lawn area, the backfilling shall be carried out as above except that , unless otherwise
specified, the backfill material shall be mechanically compacted to eliminate settlement.
C.11 UNSTABLE SOIL
The Contractor shall immediately contact the Engineer or Superintendent if quicksand is encountered, such
that installation with a tiling machine is not possible. T he Engineer shall, after consultation with the Superintendent
and Contractor, determine the action necessary and a price for additions or deletions shall be agreed upon prior to
further drain installation. Where directed by the Engineer, test holes are to be dug to determine the extent of the
affected area. Cost of test holes shall be considered an addition to the contract price.
C.12 ROCKS
The Contractor shall immediately contact the Engineer or Superintendent if boulders of sufficient size and
number are encountered such that the Contractor cannot continue trenching with a tiling machine. The Engineer
or Superintendent may direct the Contractor to use some other method of excavating to install the drain. The basis
of payment for this work shall be determined by the Engineer and Drainage Superintendent.
If only scattered large stones or boulders are removed on any project, the Contractor shall haul same to a
nearby bush or fence line, or such other convenient location as approved by the Landowners(s).
C.13 BROKEN, DAMAGED TILE OR EXCESS TILE
The Contractor shall remove and dispose of off-site all broken (existing or new), damaged or excess tile or tiles.
If the tile is supplied by the Municipality, the Contractor shall stockpile all excess tile in readily accessible locations
for pickup by the Municipality upon the completion of the job.
C.14 TRIBUTARY DRAINS
Any tributary tile encountered in the course of the drain shall be carefully taken up by the Contract or and placed
clear of the excavated earth. If the tributary tile drains encountered are clean or reasonably clean, they shall be
connected into the new drain. Where existing drains are full of sediment, or contain pollutants, the decision to
connect those drains to the new drain shall be left to the Engineer or Superintendent. Each tributary tile connection
made by the Contractor shall be located and marked with a stake and no backfilling shall take place until the
connection has been approved by the Engineer or Superintendent.
For tributary drains 150mm dia. or smaller connected to new tiles 250mm dia. or larger, and for 200mm dia.
connected to 350mm dia. or larger, the Contractor shall neatly cut a hole in the middle of a tile length. The
connections shall be made using a prefabricated adaptor. All other connections shall be made with prefabricated
wyes or tees conforming to Boss 2000 split coupler or approved equal.
Where an open drain is being replaced by a new tile drain, existing tile outlets ente ring the ditch from the side
opposite the new drain shall be extended to the new drain. All existing metal outlet pipes shall be carefully
removed, salvaged, and left for the owner. Where the grade of the connection passes through the newly placed
backfill in the ditch, the backfill material below the connection shall be thoroughly compacted and metal pipe of a
size compatible with the tile outlet shall be installed so that a minimum length of 2 meters at each end is extending
into undisturbed soil.
Page 40 of 380
Page 14
Revised January 2020
C.14 TRIBUTARY DRAINS (cont’d)
Where locations of tiles are shown on the drawings the Contractor shall include in his tender price, all costs for
connecting those tiles to the new drain regardless of length.
Where tiles not shown on the drawings are encountered in the course of the drain, and are to be connected to
the new drain, the Contractor shall be paid for each connection at the rate outlined in the Form of Tender and
Agreement.
C.15 OUTLET PIPES
Corrugated steel pipe shall be used to protect the til e at its outlet. It shall have a hinged metal grate with a
maximum spacing between bars of 40mm. The corrugated steel pipe shall be bevelled at the end to generally
conform to the slope of the ditch bank and shall be of sufficient size that the tile can be inserted into it to provide a
solid connection. The connection will then be grouted immediately.
The installation of the outlet pipe and the required rip-rap protection shall conform to the standard detailed
drawing as noted on the drawing.
C.16 CATCHBASINS AND JUNCTION BOXES
.1 Catchbasins: Unless otherwise noted or approved, catchbasins shall be in accordance with O.P.S.D. 705.010,
705.030. All catchbasins shall include two - 150mm riser sections for future adjustments. All ditch inlet
catchbasins shall include one 150mm riser section for future adjustments. The catchbasin top shall be a "Bird
Cage" type substantial steel grate, removable for cleaning and shall be inset into a recess provided around the
top of the structure. The grate shall be fastened to the catchbasin with bolts into the concrete. Spacing of
bars on grates for use on 600mmx600mm structures shall be 65mm centre to centre. Spacing of bars on
grates for use on structures larger than 600mmx600mm shall be 90mm with a steel angle frame.
The exact location and elevation of catchbasins shall be approved by the Road Authority or the
Engineer/Superintendent. Catchbasins offset from the drain shall have "Boss 2000" 200mm diameter le ads
or approved equal unless otherwise noted and the leads shall have a minimum of 600mm of cover. The leads
shall be securely grouted at the structures and the drain.
.2 Junction Boxes: Junction boxes shall be the precast type unless otherwise approve d. Dimensions for
precast junction boxes shall conform to those for catchbasins. The inside dimensions of the box shall be a
minimum of 100mm larger than the outside diameter of the largest pipe being connected. The minimum cover
over the junction box shall be 600mm. Benching to spring line shall be suppl ied with all junction boxes.
.3 Connections: Catchbasins and junction boxes shall not be ordered until elevations of existing pipes being
connected have been verified in the field as indicated on the drawings. All connections shall be securely
grouted at both the inside and outside walls of the structure.
.4 Installation: Where the native material is clay, all catchbasins shall be backfilled with an approved granular
material placed and compacted to a minimum width of 300mm on all sides with the following exception.
Where the native material is sandy or granular in nature it may be used as backfill. Filter cloth shall be placed
between the riser sections of all catchbasins.
Where the Contractor has over excavated or where ground conditions warrant, t he structure shall be
installed on a compacted granular base.
The Contractor shall include in his tender price for the construction of a berm behind all ditch inlet structures.
The berm shall be constructed of compacted clay keyed 300mm into undisturbed s oil. Topsoil shall be
distributed to a 65mm thickness and seeded unless otherwise specified. The Contractor shall also include for
regrading, shaping and seeding of road ditches for a maximum of 15 meters each way from all catchbasins.
Page 41 of 380
Page 15
Revised January 2020
C.17 BLIND INLETS
Where specified, blind inlets shall be installed along the course of the drain in accordance with details on the
drawings.
C.18 GRASSED WATERWAY
Topsoil to be stripped from construction area and stockpiled prior to construction of waterway. Waterwa y to
be graded into a parabolic shape to the width shown on the drawings. Topsoil to be relevelled over the waterway
and other areas disturbed by construction.
Waterway to be prepared for seeding by harrowing and then seeded by drilling followed by rollin g. Seeding
rate to be 85 Kg/Ha with the following mixture:
30% Canon Canada Bluegrass
25% Koket Chewings Fescue
30% Rebel Tall Fescue
15% Diplomat Perennial Rye
Plus #125 Birdsfoot Trefoil (25% of Total Weight)
C.19 BACKFILLING EXISTING DITCHES
The Contractor shall backfill the ditch sufficiently for traversing by farm machinery. If sufficient material is not
available from the old spoil banks to fill in the existing ditch, the topsoil shall be stripped and the subsoil shall be
bulldozed into the ditch and the topsoil shall then be spread over the backfilled ditch unless otherwise specified on
the contract drawings. The Contractor shall ensure sufficient compaction of the backfill and if required, repair
excess settlement up to the end of the warranty period. The final grade of the backfilled ditch shall provide an
outlet for surface water.
C.20 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE DRAINAGE SYSTEM
Drainage guide for Ontario, Ministry of Agriculture, Food and Rural Affairs Publication Number 29 and its
amendments, dealing with the construction of Subsurface Drainage systems, shall be the guide to all methods and
materials to be used in the construction of tile drains except where superseded by other specifications of this
contract.
The requirements of licensing of operators, etc. which apply to the installation of closed drains under the Tile
Drainage Act shall also be applicable to this contract in full unless approval otherwise is given in advance by the
Engineer.
Page 42 of 380
Page 43 of 380
Page 44 of 380
Page 45 of 380
Page 46 of 380
Page 47 of 380
Community Planning
P. O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 Fax: 519-421-4712
Web site: www.oxfordcounty.ca
Our File: A08-22
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: May 24, 2022
REPORT NUMBER: 2022-219
OWNER: Johan Peters
81 Woodland Crescent, Tillsonburg ON, N4G 4G6
AGENT: Trevor Benjamins, CJDL Consulting Engineers
261 Broadway, P.O. Box 640, Tillsonburg ON, N4G 4H8
REQUESTED VARIANCE:
1. Relief from Section 7.5.23.2.1.1, R2-23 Zone Provisions – Lot Coverage, Maximum,
to increase the maximum permitted lot coverage from 45% of the lot area to 47.5% of the
lot area, to facilitate the construction of a single detached dwelling.
LOCATION:
The subject property is described as Part of Block 86, Plan 41M-139, Part 4 of 41R-10084 in the
Town of Tillsonburg. The property is located on the north side of Woodland Crescent, west of
Quarter Town Line, and is municipally known as 79 Woodland Crescent, Tillsonburg.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW : Special Low Density Residential Type 2 Zone (R2-23)
SURROUNDING USES: Low density residential uses, consisting of single detached dwellings,
semi-detached dwellings and street-fronting townhouse dwellings.
Page 48 of 380
File Number: A08-22 Report Number 2022-219
Page 2
COMMENTS:
(a) Purpose of the Application:
The proposed minor variance has been requested to facilitate the construction of a single
detached dwelling on the subject lands, with an attached garage and a covered porch at the rear
of the proposed dwelling. It is proposed that the dwelling will be approximately 334.64 m2 (3,602
ft2) in size, according to the site sketch provided by the applicant.
The subject lands are approximately 706.28 m2 (7,602 ft2) in area, with approximately 19.43 m
(63.7 ft) of frontage on Woodland Crescent.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the
zoning in the immediate vicinity.
Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding properties.
Plate 3, Applicant’s Sketch, shows the dimensions of the proposed dwelling on the subject lands.
(b) Agency Comments:
The Town Chief Building Official, the Town Fire Chief and the Oxford County Public Works
Department have indicated they have no concerns with the proposal.
(c) Public Consultation:
Public Notice was provided to surrounding property owners on May 13, 2022 in accordance with
the requirements of the Planning Act. As of the writing of this report, no comments or concerns
had been received from the public.
(d) Intent and Purpose of the Official Plan:
The subject lands are designated ‘Low Density Residential’ according to the County of Oxford
Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses primarily
consist of low density housing forms including single detached dwellings, duplexes and street
fronting townhouses as well as accessory uses thereto. The use of the lands for a single detached
dwelling conforms to the ‘Low Density Residential’ policies of the Official Plan.
(e) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘Special Low Density Residential Type 2 Zone (R2-23)’ in the Town
Zoning By-law. The ‘R2-23’ zone permits the development of single detached dwellings and semi-
detached dwellings subject to a number of site specific provisions, including a reduced rear yard
depth, reduced setback from the centerline of Quarter Town Line, reduced exterior side yard
width, and increased maximum lot coverage of 45 %.
The intent of the lot coverage provisions in the By-Law is to ensure that single detached dwellings
maintain sufficient area and greenspace for stormwater management and infiltration, and proper
area for drainage and lot grading.
Page 49 of 380
File Number: A08-22 Report Number 2022-219
Page 3
In this instance, it is not anticipated that the increased lot coverage will have a negative impact
on neighbouring property owners or appropriate lot grading or drainage, and it is noted that a final
grading and drainage plan will be reviewed by the Town Engineering Department to ensure there
are no adverse impacts as a result of the proposed construction. Further, staff are satisfied that
the proposed construction will provide for sufficient amenity area and permeable surfaces for
infiltration, which is in keeping with the intent of the Town Zoning By-law.
(f) Desirable Development/Use:
It is the opinion of this Office that the applicant’s request can be considered minor and desirable
for the development of the subject property.
As the proposed relief will facilitate the development of a single detached dwelling that will still
have sufficient greenspace, area for infiltration, and the requested relief is not anticipated to
negatively impact drainage, it can be considered desirable development for the property.
In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with
the general intent and purpose of the Official Plan and Town Zoning By-law and can be given
favourable consideration.
Page 50 of 380
File Number: A08-22 Report Number 2022-219
Page 4
RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A08/22
submitted by Johan Peters, for lands described as Part of Block 86, Plan 41M-139, Part 4 of 41R-
10084 in the Town of Tillsonburg, as it relates to:
1. Relief from Section 7.5.23.2.1.1, R2-23 Zone Provisions – Lot Coverage, Maximum,
to increase the maximum permitted lot coverage from 45% of the lot area to 47.5% of the
lot area, to facilitate the construction of a single detached dwelling.
Subject to the following condition:
i. A building permit for the proposed dwelling shall be issued within one year of the date
of the Committee's decision.
.
As the proposed variance is:
(i) deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning By-
law No. 3295;
(ii) considered desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and
(iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: original signed by Eric Gilbert, MCIP, RPP
Senior Planner
Approved for submission by: original signed by Gordon Hough, RPP
Director
Page 51 of 380
May 13, 2022
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1020
Notes
NAD_1983_UTM_Zone_17N
51 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Location Map with Existing Zoning
File No: A 08/22: Peters
Part of Lot 86, Plan 41M-139, Part 4 of 41R-10133 and Part 4 of 41R-10084- 79 Woodland Crescent, Tillsonburg
Quarter
Town
Line
Subject
Lands
Page 52 of 380
May 13, 2022
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
260
Notes
NAD_1983_UTM_Zone_17N
13 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Quarter
Town
Line
Plate 2: 2020 Aerial Map
File No: A 08/22: Peters
Part of Lot 86, Plan 41M-139, Part 4 of 41R-10133 and Part 4 of 41R-10084- 79 Woodland Crescent, Tillsonburg
Subject
Lands
Page 53 of 380
Cyril J. Demeyere Limited
P.O. Box 460, 261 Broadway
Tillsonburg, Ontario. N4G 4H8
Tel: 519-688-1000
866-302-9886
Fax: 519-842-3235
cjdl@cjdleng.com
WOODLAND CRESCENT
PRELI
MI
N
A
R
Y
PRELI
MI
N
A
R
Y
PRELI
MI
N
A
R
Y
Plate 3: Applicant's Sketch
File No: A 08/22: Peters
Part of Lot 86, Plan 41M-139, Part 4 of 41R-10133 and Part 4 of 41R-10084- 79 Woodland Crescent, Tillsonburg
Page 54 of 380
Page 55 of 380
Page 56 of 380
Page 57 of 380
Page 58 of 380
Page 59 of 380
G . D o u g l a s V a l l e e L i m i t e d
2 Talbot Street North, Simcoe, ON N3Y 3W4 Phone: 519 426-6270 Fax: 519 426-6277 www.gdvallee.ca
May 16, 2022
County of Oxford
Planning and Development
21 Reeve Street, P.O. Box 1614
Woodstock, Ontario, N4S 7Y3
Attention: Eric Gilbert, MCIP RPP
Senior Planner, Community Planning
Dear Eric:
Reference: Potters Gate Phase 4 – Minor Modifications to Zoning
Tillsonburg– Oxford County
Our File 21-002
G. Douglas Vallee Limited has been retained by Oxnard Potters Gate Inc. to make application for approval
of a draft plan of subdivision, Zoning By-law Amendment and a severance application to permit 79
dwelling units (25 street townhouses and 54 single detached units) on 5.029 hectares of land in the Town
of Tillsonburg, Oxford County. All applications were approved by the Town and County.
Once approvals were obtained, the developer’s surveyor and architect noticed minor challenges with
zoning compliance and dwelling unit designs as the ‘fit’ on the approved lot fabric. Emails were
exchanged with the County to discuss these modific ations. As such, at the request of the County, this
letter summarizes the minor changes to the zone provisions necessary to allow for zoning compliance
and to avoid challenging dwelling unit designs changes for the Phase 4 subdivision.
Minor changes to the zoning by-law can be approved without subsequent public notice under Section
34(17) of the Planning Act. Subsection (17) states:
Further notice
(17) Where a change is made in a proposed by -law after the holding of the public meeting mentioned in
subclause (12) (a) (ii), the council shall determine whether any further notice is to be given in respect of
the proposed by-law and the determination of the council as to the giving of further notice is final and not
subject to review in any court irrespective of the extent of the change made in the proposed by -
law. R.S.O. 1990, c. P.13, s. 34 (17); 2006, c. 23, s. 15 (9).
The requested changes to the draft zoning by-law are as follows:
Firstly: Blocks 55 through to Block 60 (R3-23 and R3-24) frontages are very close to the minimums.
8.6.24.2.5 LOT FRONTAGE , CORNER LOT
Minimum 10.5 m (34.4 ft) Proposed 10.2 m
Page 60 of 380
Potters Gate Phase 4 – Minor Zoning Modifications
Tillsonburg, Oxford County
Our Project 21-002 Page 2
G. DOUGLAS VALLEE LIMITED
Consulting Engineers, Architects & Planners
Authorized by the Association of Professional Engineers of Ontario
to offer professional engineering services.
8.6.24.2.6 LOT FRONTAGE, INTERIOR UNIT
Minimum 7.5 m (24.6 ft) Proposed 7.2 m
8.6.24.2.7 LOT FRONTAGE , END UNIT
Minimum 9 m (29.5 ft) Proposed 8.7 m
For example:
Block 55 needs 26.1 m with these reductions. 27 m is provided.
Block 60 needs 33.3 m with these reductions. 34.5 m provided.
Secondly: Lot 3 (R2 -31) does not meet the amended rear yard depth of 29.0 its depth is 28.650.
The amended yard depth of the R3-23 and R3-24 zone is 28.5m.
We request that the R2-31 lot depth be amended to reflect a minimum of 28.5 m. This would allow for
lot depth to be consistent throughout the zone and Lot 3 would meet the minimum requirement.
Thirdly: The single detached dwelling lots are slightly narrow. The architect dwelling unit designs include
1.2m side yard setbacks for the R2 -31 zoned lands. The by-law requires 1.5 m and 1.2 m on one side
which would trigger minor variances or a redesign of each dwelling unit proposed for the R2 -31 zoned
lots.
There does not appear to be any planning impacts with the change of 0.3 metres to the interior side yard
setback. We request that both interior side yard setbacks be required at minimum of 1.2m.
Conclusion:
The draft plan of subdivision for Potters Gate Phase 4 was originally designed too precise at the draft
plan stage to consider updates from the surveyor and consultation with the developer’s architect for unit
dwelling design. In order to ensure all lots and future dwelling units comply with the zoning by-law, a
modification of 0.3 metres is requested for the R3 category frontage requirements, the R2 lot depth
requirement and the R2 interior side yard setback requirement.
These minor changes will allow for the draft plan approval to move forward through the clearance of
conditions and final approval process while ensuring all lot comply with zoning and the architectural
design of the dwelling units do not have to be redesigned. There does not appear to be any planning
related impacts or functionality impacts resulting from these minor changes. Accordingly, we respectfully
request that the forthcoming by -law to implement the proposed zoning changes, be supported by staff
and approved by Council, and that Council resolve to determine that further notice does not need to be
given in respect of the proposed by-law.
Page 61 of 380
Potters Gate Phase 4 – Minor Zoning Modifications
Tillsonburg, Oxford County
Our Project 21-002 Page 3
G. DOUGLAS VALLEE LIMITED
Consulting Engineers, Architects & Planners
Authorized by the Association of Professional Engineers of Ontario
to offer professional engineering services.
We encourage you to contact us should you have any questions or concerns.
Yours truly,
Eldon Darbyson, MCIP RPP
G. DOUGLAS VALLEE LIMITED
Consulting Engineers, Architects & Planners
H:\Projects\2021\21-002 Potters Gate Phase 4\Agency\Submissions\2022.05.16 - Zoning Update Letter\2022.05.16 - Zoning Update Letter - Potters Gate Phs 4.docxx
Page 62 of 380
1
Main Entra
n
c
e
Exit
2
3
4
4
P
P
PP
7Hardy Ave
Hardy AveSanders StHardy Ave
Optimist
Park
Memorial
Park
Kiwanis
Ball Park
Exit
DESIGN Tillsonburg CoMMuniTY CenTre
SITE PLAN DIAGRAM : AERIAL VIEW
Legend
Pool Facility Natural Park
Sports Facilities
Entrance
Auditorium
Arena
Parking
New Entry + Barrier free/Family Change-room Addition
New Ice Melt Pit + Ice-resurfacer Storage Addition
Bus Stop
BLUE Transit Line Car Circulation
RED Transit Line Pedestrian Circulation
Seniors Centre
1
2
3
4
P
7
Future Parking
Page 63 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
SCOPE OF WORK : LOWER LEVEL
Type of Work
Renovation Addition
5
5
6
7
8
9
Legend
Upper Lobby
Pool Viewing
Auditorium
Arena
Existing Pool
New b/f pool ramp +
deck resurfacing
(+/- 7,830 sf)
Pool Area
Health Club
Change Rooms
Senior Center
Info Desk
1
2
3
4
5
6
7
8
9
Change Rooms
Administration
Meeting Room
10
11
12
Health Club
Removal of existing
washrooms + sauna
(+/- 540 sq.ft)
Existing Change
Rooms + Pool Office
Renovation
(+/- 3,000 sq.ft)
New Entry +
Change Rooms
(+/- 5,400sf)
New Ice Melt Pit + Ice
Re-Surfacer Storage
(690 sq.ft)
* Future project
Page 64 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
SCOPE OF WORK : UPPER LEVEL
Legend
Main Lobby
Pool Viewing
Auditorium
Arena
Pool Area
Health Club
Change Rooms
Senior Center
Info Desk
1
2
3
4
5
6
7
8
9
Type of Work
Renovation Addition
1
2
3
4
5
9
6
New Entry +
Change Rooms
(+/- 5,400sf)
Existing Pool
Viewing
Ramp relocated
(+/- 400sf)
Accessible Pool
Viewing
Renovation
(200sf)
Existing Admin. Office at
Customer Service Desk
Renovated area
(300sf)
Re-roofing of existing
pool facility
* future project
Page 65 of 380
PROPERTY LINE
DESIGN Tillsonburg CoMMuniTY CenTre
SCHEMATIC PLAN : LOWER LEVEL
Page 66 of 380
PROPERTY LINE
ROOF
DESIGN Tillsonburg CoMMuniTY CenTre
SCHEMATIC PLAN : UPPER LEVEL
Page 67 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW OF NEW MAIN ENTRY & CHANGE ROOM ADDITION
Page 68 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW OF NEW MAIN ENTRY
Page 69 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW OF NEW MAIN LOBBY
Page 70 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW OF NEW MAIN LOBBY FROM UPPER LOBBY
Page 71 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW OF NEW MAIN LOBBY
Page 72 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW AT LOWER LOBBY TOWARDS FAMILY CHANGE ROOM
Page 73 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW AT FAMILY CHANGE ROOM
Page 74 of 380
DESIGN Tillsonburg CoMMuniTY CenTre
VIEW AT FAMILY CHANGE ROOM
Page 75 of 380