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000110 Regular Council AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY —January 10'h, 2000 — 8:00 P.M. ORDER OF BUSINESS: A. Closed Session B. Adoption of Minutes — December 13`h and 20'h, 1999 C. Adoption of Agenda D. Declarations — Municipal Conflict of Interest Act E. Au pointments/Delegations 1. Mr. Joel Pearce RE: Application for Zone Change — Somerset Homes of London Inc. (see Public Hearings) F. Public Hearings 1. Application for Zone Change — Somerset Homes of London Inc. (County Report to follow) G. Reports 1. Staff Report RE: 1999 Hospital Payment in Lieu (By -Law attached) H. Communications I. Information 1. County of Oxford RE: Application for Official Plan Amendment and Zone Change — Coyle's Products Limited 2. County of Oxford RE: Review of County Government 3. Royal Canadian Legion RE: Open House 4. City of Belleville RE: OSUM Annual Conference and Trade Show — May 3rd-5". 2000 5. Ontario Civilian Commission on Police Services RE: Hearing to Consider Request for Consent to Disband the Tillsonburg Police Service — February 7th, 2000 6. Attorney General and Minister Responsible for Nati,� Affairs RE: Provincial Offences Act 7. Tillsonburg District Memorial Hospital RE: Supported Housing Initiative 8. Tillsonburg Police Services Board RE: OCCPS Decision — Proposed Annual Budget — City of Guelph 9. Rotary Club of Tillsonburg RE: Y-2K Celebration 10. Federation of Canadian Municipalities RE: CRTC Initiating Rights -of - Way Proceeding 11. East Zorra-Tavistock RE: 1st Municipal Invitational Bonspiel — February 4th, 1999 12. Tillsonburg Multi -Service Centre RE: Food & Farce Fundraiser — February 19th, 2000 J. Resolutions K. By -Laws 1. By -Law 2929 - L. Notice of Motion To Levy the 1999 Payment In Lieu of Taxes against the Tillsonburg District Memorial Hospital 2 PUBLIC NOTICE ursuant to Sectio-n-3402) of the Planninq Act, R.S.O. 1990 as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSONBURG 200 Broadway, 2nd FIr., Tillsonburg ON N413 5A7 Telephone: (519) 842-6428 DATE: December 20, 1999 FILE: ZON 7-274; Somerset Homes of London Inc. Purpose and Effect of the Proposed Zoning By -Law Amendment The Council of the Town of Tillsonburg is considering an application for Zone Change from 'Residential Third Density (R3-20)' to 'Special Residential Third Density (R3-Special)' to permit all uses in the standard 'Residential Third Density (R3)' zone with the exception of a single -detached dwelling. The applicant has indicated that 'freehold townhouses" are proposed to be built on the subject property. The existing R3-20 zone currently permits a duplex and semi-detached duplex dwelling house. If approved, the R3-special zone would permit a semi-detached, duplex, triplex, semi-detached duplex, quadruplex, row, converted, boarding or lodging, maisonette, or apartment dwelling house, plus a home occupation and group housing. The subject property is located on the southeast side of Wren Court lying south of Woodcock Drive being Lots 131, 132 and 134, Reg. Plan M-16, in the Town of Tillsonburg. Public Meeting The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Monday, January 10, 2000 Time: 8:00 P.M. Place: Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications None Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Public Health and Planning Office, Woodstock. If you have any questions regarding the above - noted application, please contact Michael Barrett, Intermediate Planner, Oxford County Public Health and Planning Department, at the Tillsonburg Customer Service Centre at 842-9200. Yours truly, Imle /db M. R. Bragg, BA, MPA Aft. Director of Public H anning County of O Dep nt of Public Health & Planning 4 r-S bt, Court House P.O. Box 397, Woodstock, On N4S 7Y3 Telephone: 519-539-9800 Application for Zone Change ZON 7-274 © Y,999 Northcrest Estates (Tilisonburg) Ltd., Wren Court "....-°°'";°�'OXFORD NOTE THIS IS NOT A PLAN OF SUMEY - MLSpi9UR0-B9RR6TT CRERIEO W1:36NW-1999 0 CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: Director of Corp. Services DATE: 01/05/00 FROM: Revenue Officer FILE: 99hosp SUBJECT: 1999 Hospital P.I.L. NUMBER: PURPOSE To levy the 1999 Payment In Lieu of Taxes against the Tillsonburg District Memorial Hospital. BACKGROUND The Tillsonburg District Memorial Hospital is subject to a payment in lieu of direct taxes. This charge is calculated based on a r, f $75.00 per rated bed capacity for the institution, as specified by the Minist Health, and reported by the Ministry of Municipal Affairs and Housing. COMMENTS This by-law is an annual requirement. RECOMMENDATION I respectfully recommend the endorsement of the requisite by-law establishing the levy amount and date due. Respectfully submitted, R. Jones, Revenue Officer PUBLIC NOTICE pursuant to Sections 17(2), and 21(1) of the Planning Act, R.S.O. 1990 as amended APPLICATION FOR OFFICIAL PLAN AMENDMENT AND ZONE CHANGE OXFORD COUNTY PUBLIC HEALTH AND PLANNING COMMITTEE TOWNSHIP OF SOUTH-WEST OXFORD P.O. Box 397, Court House R. R. 1 Woodstock, Ontario N4S 7Y3 Mount Elgin, Ontario NOJ 1 NO Telephone: (519) 539-9800 Telephone: (519) 485-0477 DATE: December 13, 1999 FILE: O.P. 11-38; ZON 4-99-14; Coyle's Products Limited The Oxford County Public Health and Planning Committee has received an application for Official Plan amendment and zone change. The Official Plan amendment proposes to add to the permitted uses the following; sales of giftware including but not limited to dolls, stationery, party and paper goods, natural food supplements, tourist souvenirs, food vending machines and fireworks. The zone change requested is to also permit the expanded list of items for sale. The Township of South-West Oxford held a public meeting on December 7, 1999. The Public Health and Planning meeting previously scheduled for Thursday, January 6, 2000, has been rescheduled for Thursday, January 20.2000. The subject lands are located on the southeast comer of Highway #19 and Airport Road, being Lot 7, Concession 8, (Dereham) in the Township of South-West Oxford. The Oxford County Public Health and Planning Committee will hold a public meeting to consider the proposed Official Plan amendment on: Date: Thursday, January 20, 2000 Time: 1:00 P.M. Place: Treasury Committee Room, 416 Hunter St., Woodstock (Court House) You are invited to attend the public meetings, and we would welcome your comments or suggestions either in writing or presented in person at the meetings. Other Planning Act Applications None Please be advised that Council may approve, modify or refuse the requested zone change at the meeting If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Township of South-West Oxford in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Township of South-West Oxford before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If a person or public body that files an appeal of a decision of the County of Oxford in respect of the proposed Official Plan amendment does not make oral submissions at a public meeting or make written submissions to the County of Oxford before the proposed Official Plan amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Public Health and Planning Department Office, Woodstock. If you have any questions regarding the above -noted application, please contact James Hill, Manager of Development, Ext. 330 of the Public Health and Planning Department. Yours truly, /6 M. R. Bragg, BA, M Director of �Ith & Planning Dept. o Q[th & Planning P.O. Box 397, Court House Woodstock, On N4S 7Y3 Phone: (519) 539-9800 Fax: (519) 537-3024 .. . O Plate 1 -Existing Zoning �1899 U.ED,P.DP a DP9.9.D NOTE THIS IS NOT PUNOF SURJEY eau... o0 o.r o.o SWOFFIXID-RILL CPEPTED OH: D40R.1999 DEC-15-99 09:21 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 1/2 Court House Phone: (519) 539-9800 P.O. Box 397 d Fax: 519 � ) 537-3024 415 Hunter Street klw;� Woodstock, Ontario COUNTY of aXFOM N4S 7Y3 COUNTY OF OXFORD C.A.O./CLERK'S OFFICE DECEMBER 141 1999 MEMORANDUM TO: K. Reiblin3, Clerk-Admin., Twp. of Blandford-Blenheim J. Carswell, Clerk, Twp. of East Zorra-Tavistock J. Innes, Admin./Clerk-Treas., Twp. of Norwich A. Forrester, Clerk-Treas. Admin., Twp. of S.-W. Oxford D. MacLeod, Clerk-Admin., Twp. of Zorra E. Hunt, Clerk Admin. Town of Ingersoll D. Morris, C.A.O./Clerk, Town of Tillsonburg P. Bryan-Pulham, C.A.O., City of Woodstock L. Gartshore, Clerk, City of Woodstock FROM: K. Whiteford, C.A.O./Clerk INITIALS: YU) SUBJECT: Resolution of Oxford County Council - December 8, 1999 At the December 8, 1999 session of Oxford County Council, the following recommendation from the Corporate Services and Library Committee of Council was endorsed: "That County Council commit to a review of all facets of County government and administration on the basis of the Province's five criteria and that this review be completed during the January 1, 2000 - June 30, 2000 time period and that this review be concurrent and conducted jointly with operational reviews of the other eight municipal corporate entities in the County . " DEC-15-99 09:22 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 2/2 Area Clerks and Administrators Page 2 December 14, 1999 I would appreciate it if you would bring the adoption of this recommendation to the attention of your Council. with the exception of timing, other details regarding the County's operational review as it applies to both Council and administration have not been decided. It is anticipated that these issues will be addressed in early January 2000. VARNAVAIR BRANCH 153 16 Durham St., Tillsonburg, Ontario N4G 1 V7 Telephone (519) 842-5281 Fax (519) 842-6775 December 16. 1999 Tillsonburg Town Council c/o His Worship Mayor Cam McKnight 200 Broadway Tillsonburg, Ontario N4G 5A7 Ladies and Gentlemen: Enclosed is a notice regarding a promotional effort by The Royal Canadian Legion. Branch 153, Tillsonburg. We solicit your support for this "OPEN HOUSE". We do not ask for funds or material support. The Legion is a non-profit organization and is an integral part of this community. Many good works are done by the Legion, plus, forming an active base for many social functions and supplying material aid to various organizations. Additionally the Legion has accepted the responsibility for conducting most remembrance services and functions. We also have, in my opinion. the best facility in town suitable for a variety of historical and social functions. You are all aware that times and values are changing. We at Branch 153 will not be left behind. We solicit your support. moral and vocal for the OPEN HOUSE. Think ..... if the Legion closed for some reason, the vacuum that would be felt in our community. Thank you for your time and understanding. Res tfully. Carl S. Cowden Coordinator ldm 17/ 7/99 BB:11:BZ EST: ASSOCIATION OF?-> EC-16-99 THU 04:26 PM ANO PHONE 613-968-6481 FAX 613-967-3206 LEER-Tillsonburg T FAX NO, 416 971 6191 City of Belleville Municipal Councillors and Staff You are invited to The Millezulium OSUM Conference Page BBZ 169 FRONT STBEET BELLEViLm, ON 88N 2Y8 OSUM Annual Conference and Trade ShoW Ramada inn on the Bay Belleville, Ontario May 3rd, 4th3 5th7 2000 Conference at a Glance Wednesday, May 3rd Registration 9:00 a.m. - 9:00 p.m - Trade Show 2:00 P.M. - 10:00 P.M. Welcome Reception 7:30 P.M. -10:00 p.m. Thursday, May 4th Opening Ceremonies 9:00 a.m. Trade Show 8;00 a.m. - 4:00 p.m. Guest Speakers and Workshops Friday - May 5th Early Bird Breakfast with ceremony by Mohawk Chief Don Maracle and Native children from Tyendinaga Territory, More Guest Speakers and Workshops P. 01 Session Hiuhlights_ Is O Future of Water Supply Dtario anger' Trucking impact Trans Canada Trails Relay Health Care - Concerns for the Elderly Budgeting & Life after 10-5-5 Amalgamations, - Waterfront, RiveThont, Summer Media Relations - Do they really help us? and much more!!! �d Note: Conterence Registration To Follow O U Ontario Civilian Commission on Police Services 1st Floor 25 Grosvenor Street Toronto ON WA 1 Y6 December 16, 1999 Commission civile des services policiers de l'Ontarlo 1 e stage 25, rue Grosvenor Toronto ON M7A 1 Y6 Mayor Cam McKnight Town of Tillsonburg Municipal Offices - Town Centre Mall 200 Broadway, Second Floor Tillsonburg, ON N4G 5A7 Dear Mayor McKnight: Telephone: 416/314-3012 Fax: 416/314-0198 e-mail: murray.chitra@jus.gov.on.ca The Ontario Civilian Commission on Police Services will conduct a hearing in Tillsonburg to consider a request for consent to disband the Tillsonburg Police Service, pursuant to Section 40 of the Police Services Act. The hearing will commence at 7:00 p.m. on Monday, February 7, 2000 in The Lion's Den in the Tillsonburg Community Centre, 45 Hardy Avenue, Tillsonburg, Ontario. The purpose of the hearing is to consider the adequacy of the Ontario Provincial Police proposal to provide policing for the Town of Tillsonburg and whether agreements dealing with severance pay have been reached with members of the force whose employment will be terminated if the proposal is accepted. If the Commission gives its consent to the disbandment of the Tillsonburg Police Service, then Municipal Council will be free to enter into an agreement with the Solicitor General for service by the Ontario Provincial Police. Could you please provide the name of the individual who will be formally presenting the proposal to the Commission that day to Ms.Cathy Boxer -Byrd of my staff. Ms. Boxer -Byrd can be reached at 416-314-3011. Anyone wishing to address the panel or obtain further information about the process is invited to contact Ms. Boxer -Byrd. Yours truly, Murray W. Chitra Chair Attorney General and Minister Responsible for Native Affairs Procureur 96ndral et Ministre deldgud aux affalres autochtones Ministry of the Attorney General 11 th Floor 720 Bay Street Toronto ON MSG 2K1 Telephone: (416) 326-4000 Facsimile: (416) 326-4016 December 24, 1999 Dear Heads of Council: The Non. James M. Flaherty L'hon. James M. Flaherty Ministbre du Procureur gdn6ral 110 6tage 720, rue Bay Toronto ON MSG 2K1 T616phons: (416) 326.4000 Uldcopleur: (416) 326-4016 . Iry in 4.y rC .. WW in Ontario Our Reference #: M99-07182 I am pleased to be able to provide you with an update to my August 31, 1999 letter on the status of the Provincial Offences Act (POA) transfer. This government is committed to strengthening local justice. The Streamlining of Administration of Provincial Offences Act moves justice issues that have a local impact to the control and accountability of local authorities. The transfer of responsibilities under the POA to municipalities is progressing well. Currently, there are over 110 municipalities participating in the POA transfer, as part of a total of 13 municipal POA operations. These municipal operations are up and running, delivering POA services and collecting POA-related fine revenue for their communities. I am particularly pleased to tell you that all of the POA demonstration sites are now in operation and available to assist other municipalities preparing for the transfer. Transfers were completed to the City of Barrie, the municipal partner in the Barrie court service area (August 30) and the Orillia court service area (September 27) and to the District of Muskoka, for the Bracebridge court service area on October 25. I would like to extend my appreciation to our seven demonstration sites for their hard work and dedication in carrying out their role of mentors. These sites are the City of North Bay, the Town of Caledon, the City of Brampton, the City of Mississauga, the Regional Municipality of York, the City of Barrie and the District Municipality of Muskoka. The ministry continues to benefit from the ongoing advice provided by our demonstration sites. As you know, the ministry continues to receive submissions from municipalities interested in assuming responsibilities for POA functions. Ministry staff are working with a number of sites and transfers are currently scheduled from now until March 2000. Other transfers were recently completed to the County of Lennox and Addington for the Napanee court service area (November 1), to the Town of Parry Sound for the Parry Sound court service area (November 15), to the Town of Espanola for the Espanola court service area (November 22), and to the County of Lambton for the Sarnia court service area (November 29). ...2 -2- I am very pleased to announce that following the review of submissions made to the Ministry in mid - September, pre -implementation preparations are now underway at another four sites, representing 24 municipalities. They are: ■ City of Burlington, Town of Oakville, Town of Halton Hills and Town of Milton, representing the Oakville, Milton and Burlington court service areas; ■ Municipality of Chatham -Kent, representing the Chatham court service area; • City of Guelph, representing the Guelph court service area;.and, ■ United Counties of Prescott and Russell, representing the L'Orignal court service area. This means that in close to one-half of the province's court service areas, municipalities are either carrying out POA functions or are preparing for the transfer. I would like to encourage other municipalities to make their submissions at any time. The ministry's next quarterly review date is March 17, 2000. If you require any information about the submission process or other aspects of the transfer, please contact Ms. Christine Hughes, Submission Coordinator, at (416) 326-0684 or Inez Diamond-Gleeson, Municipal Liaison Coordinator, at (416) 326-4551. Sincerely, James M. Flaherty Attorney General Minister Responsible for Native Affairs c: CAOs/Clerks Ms. Christine Hughes, Project Policy Coordinator, POA Transfer Project Ms. Inez Diamond-Gleeson, Municipal Liaison Coordinator, POA Transfer Project a TILLSONBURG DISTRICT MEMORIAL HOSPITAL TDMH is a primary health care facility whose team members are committed to promoting health and providing patient focused care and is governed by a representative Board truly responsive to the citizens of the Tri-County area. December 3, 1999 Town Council Town of Tillsonburg Town Centre Mall 200 Broadway Tillsonburg, Oil N4G 5A7 Dear Council Members: On behalf of the Tillsonburg & District Supported Housing Committee I am writing to thank you for helping to make our supported housing survey a success. The survey identified both an interest and need for a 20 to 30 unit apartment building of supported housing. I am enclosing for you a copy of the Executive Summary and the Conclusions. If you would like a copy of the full report please call Lori at the Tillsonburg District Hospital at 842-6733. We have started the process of planning our next steps. We will be working in concert with the County and the Hospital to create the apartment building in a campus like setting on the vacant land beside the Hospital. The campus will also include a new 34 bed Long Term Care facility so there will be many meetings, discussions and work before we see any construction started, hopefully late next year. We have your group's name on our mailing list so that we can keep in touch with you as our ideas develop and we have more news to share. Once again thank you for encouraging your members Lo take the time io participate in our survey. Yours truly, 461 Andy Vandenberghe, Chair Tillsonburg & District Supported Housing Committee 1199 Group mrg 11r.wpd 167 Rolph Street, Tillsonburg, Ontario N4G 3Y9 Telephone (519) 842-3611 Fax (519) 842-6733 Email: tdmh@oxford.net Executive Summary Background The Tillsonburg Supported Housing Initiative (TSHI) is a committee established in August 1998 to investigate the status of the continuum of care and housing in Tillsonburg and its surrounding Tri- County area and if needed, to develop the housing and services necessary to ensure a sufficient continuum of care. This information in this report was gathered from literature and statistics prepared by various levels of government, and questionnaire results provided by seniors in the Tillsonburg Tri-County area. 148 were collected from a series of public meetings during May 1999, at which anyone 50 years of age an older was invited to complete a questionnaire. Tillsonburg and Area Demographics In 1996, the population of Tillsonburg was 13,152 and the population of Oxford County was 102,980. The population of Tillsonburg is expected to reach 17,135 by the year 2011 under the County's medium population projection. Approximately 20% (2,655) of Tillsonburg's population is 65 years of age or older. This is significantly higher than the provincial rate of 12% and the County of Oxford level of 14%. 30.1 % of seniors in Tillsonburg live alone, 64.7% live with their family and 5.2% live with non - relatives or relatives. Survey Results "'�► 75% of the 148 the questionnaires were completed by females. Over half (56.6%) of the respondents were married. 84% of the respondents were 65 years of age or older, with greatest number, at 56, of the respondents between the age of 70 to 74. 11°► 85% owned a house or condominium with the majority having no mortgage. The preferred unit type is a 2 bedroom unit, followed by a full size 1 bedroom unit. There was little interest in a bed/sitting type unit. i10► Of the .104 responses received on the income question, 47.1 % had an income over $30,000, and 34 with an income between $20,000 to $29,999 47.6% indicated no health problems restricting daily activity, 46.0% had some limitations and 6.4% needed a great deal of help "'�► Few of the respondents required support services now, except for cleaning, repairs and yard work, but all 14 services listed in Question 2.3 received a high level of interest in planning for future use. "'0► 51 (42.1 %) respondents indicated that they would consider moving into a building that provided appropriate supported housing in Tillsonburg. 45.5% were not sure and only 12.4% indicated they would not move in to such housing. Conclusions of Supported Housing Survey 1. There is strong interest in a supported housing facility to be located in Tillsonburg adjacent to the hospital with 51 respondents, or 42%, stating they would consider moving while 55 or 45% were not sure, and only 15 respondents indicating that they would not move into such a facility (Q2.6.). 2. The strongest motivational factors that would cause seniors to consider moving are ones that can be addressed in a properly designed supported housing building, located in a "campus" setting with the hospital. These were: decline in health of self or spouse, death of a spouse, problems with transportation, physical difficulty maintaining home or garden (Q2.5). 3. The time frame of interest is longer term - in the next 5 years only 15 respondents indicated they would consider moving. A marketing strategy needs to recognize this and address specific areas of concern in order to help future residents shift their time horizons based on the availability of a new supported housing facility. Based on these factors listed above, it is recommended that consideration be given to a design of a 36 unit module with planning for future expansion upon successful completion of Phase One. 4. There was no clear preference for an ownership model that would assist in the creation of equity appropriate to finance a building. Only 31 households (20.8%) indicated a preference for owning as indicated in Question 13. There was strong interest in renting (40 households 26.8%) but market rental rates are low (the median $585.00 Q2.) and below the true economic rent required to finance new construction without a subsidy. A significant number of the respondents (30.2%) were not sure which tenure model they preferred. Thus developing an economic feasibility model that outlines implications and options should be part of the development of a capital cost budget. 5. There were clear indications of design elements which should be developed further by the architect - need for lots of storage space, windows that provide views, the option of showers instead of baths, good sound attenuation, and choice in unit sizes especially the option of 2 bedrooms and 2 bathrooms. Rather than having a limited range of unit types, the challenge may be to offer a variety. There is also a need to plan for shared uses of common spaces within the context of the campus setting. 6. There is a strong interest in a wide range of services. The availability of assistance with heavy cleaning, grocery shopping, nursing, repairs, meal preparation were all mentioned. Linkages for transportation and access to visitors and choice of dining arrangements were all listed. The provision of a wide range of services will add to the "campus" life style quality of life possible on the Hospital site. V .i;.,0 , Me o TILLSONBURG POLICE SERVICES BOARD P.O. box 386, � Tillsonburg, Ontario ..�. N4G 41-18'- , soKsoe Telephone (519) 842-6540 Fax (519) 842-2190 October 18, 1999 Mr. Dave Morris, Chief Administrative Officer Town of Tillsonburg 2nd Floor, Town Centre Mall 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: Enclosed please find a Memorandum dated December 1, 1999 from Merrylynn Henry, Administrative Assistant, Ontario Association of Police Services Boards which she asks to be distributed to members of Council. Yours truly, TILLSONBURG POLICE SERVICES BOARD �CC Ll/FL(E. ..1-C.Yiil LL2 , Diana Fleming, Board Secretary df -2- fact was published in local newspapers. The hearing took place at the Italian Canadian Club, 135 Fergus Street, Guelph as scheduled. THE LAW ction 40) of the Act requires every municipality in Ontario to "provide adequate and L.,ective police services in accordance with its needs". This can be accomplished in a number of ways. A municipality may establish its own police service, create a joint police force with another municipality, purchase police services from a neighboring municipal police force or enter into a contract with the Ontario Provincial Police. 1. The City of Guelph has chosen to. meet its obligation by the establishment of a municipal police service. It is currently composed of 132.5 uniformed and 49 civilian . staff. ry municipal police service operates under the direction of a local police services ird. A board is composed of municipal representatives, provincial order -in -council appointees and a community member appointed by resolution of council. Section 31(1) vests in such boards the responsibility "for the provision of adequate and effective police service". To this end, a board determines policing priorities, establishes policies and generally oversees the operations of the service. The municipality must fund the force. Specifically, section 4(3) states: "a municipality shall be responsible for providing all the infrastructure and administration necessary for providing such services, including vehicles, boats, equipment, communication devices, buildings and supplies." The process for setting a police service's annual budget Is found at section 39 of the Act. It states: 39(1) The board shall submit operating and capital estimates to the municipal council that will show, separately, the amounts that will be required, (a) to maintain the police force and provide it with equipment and facilities; and (b) to pay the expenses of the board's operation other than the remuneration of board members. -3- (2) The format of the estimates, the period that they cover and the timetable for their submission shall be determined by the council. (3) Upon reviewing the estimates, the council shall establish an overall budget for the board for the purposes described in clauses (1)(a) and (b) and, in doing so, the council is not bound to adopt the estimates submitted by the board. (4) In establishing an overall budget for the br d, the council does not have the authority to approve or disapprove specific items in the estimates. Normally, this is a straightforward procedure. With some advance planning and cooperative discussion, most boards and municipalities are able to agree on a budget amount. However, the legislation does recognize that there will be occasions when this is not possible. For such situations the Act provides: 39(5) If the board is not satisfied that the but'~c�t established for it by council is sufficient to maintain an adequate n► er of police officers or other employees of the police force or to pro ,e the police force with adequate equipment or facilities, the board may request the Commission determine the question and the Commission, shall after a hearing, do so. This is the source of the authority for these proceedings. PRELIMINARY MOTION On September 21, 1999 at the commencement of the hearing, Mr. Perets, on behalf of the Board, brought a motion. It was directed at the material filed on behalf of the City in support of their case. Mr. Perets sought to introduce oral evidence in support of a ruling that: 1. the submissions of the municipality were beyond the jurisdiction of a section 39(5) hearing; and 2. in the absence of any intention to introduce written or oral evidence from the municipality regarding the expansion argued within the Board's brief, that the estimate submitted by the Board to the municipality be approved forthwith. -4- Mr. Perets argued that in order for the City to discharge its statutory obligations under section 4 of the Act, it must address the possible effect on adequacy and effectiveness on the Service that might occur because of a reduction of the Board's estimates. He submitted that the City's brief did not focus on such concerns but rather on accounting assumptions and matters going to budget administration. In support of the motion Mr. Perets cited the Commission's decisions in The Town of Exeter (September 15, 1992) Town of Picton (October 14,1981) and Township of Innisfil (September 30, 1977). Ms. Sinclair, for the City, argued that the notice of motion raised a jurisdictional issue rather than an evidentiary matter. As such, she suggested it was neither necessary nor appropriate to receive oral testimony. Further, she noted that under section 39(5) of the Act the Commission is obliged to hold a hearing and render a decision. She suggested that in essence the Board was . requesting the Commission make a ruling without holding a hearing. She argued that this would be contrary to the legislative scheme. Decision on Preliminary Motion It was our conclusion that the hearing should proceed. In our view Mr. Perets' concerns . went more to the strength of the City's case rather than to the Commission's jurisdiction to proceed with the hearing. As well, it was our conclusion that fairness and our understanding of the issues would be best served by hearing the full case of both parties and any evidence that they chose to submit. THE HEARING Over the course of three days we heard a dozen witnesses. Mr. Perets called: - Mr. Grant Robinson, Chartered Accountant, Robinson & Associates - Ms. Kendra Pagnan, Administrative Assistant and Finance Officer, Guelph Police Service • Ms. Karen Farbridge, Chair, Planning, Works and Environment Committee, City of Guelph - Ms. Susan Healey, Research Analyst, Guelph Police Service - Deputy Chief Steve Tanner, Director of Neighborhood Services, Guelph Police Service Deputy Chief Rob Davis, Director of Information Services, Guelph Police Service Deputy Chief Lisa Vollmar, Director of Corporate Services, Guelph Police Service - Chief Lenna Bradburn, Guelph Police Service - Ms. Elizabeth Fisk, Chair, Guelph Police Services Board Ms. Sinclair called: - Mr. David Creech, Administrator, City of Guelph - Mr. David Kennedy, Director of Finance, City of Guelph - Mr. Peter Barr, Chartered Accountant, Deloitte & Touche As well, we heard submissions from the following members of the public: Ms. Mary McNab, Mr. John Ustation, Mrs. Beverly Ustation, and Mr. John C. Newstead. In addition to the various witnesses and submissions, we received lengthy briefs from the Board and City providing a range of background material in support of their respective positions. The Issues At dispute is the sum of $252,000. Mr. Perets argued on behalf of the Board that this sum is required for the Service to provide adequate and effective policing for the City of Guelph. In particular, it is his submission that these sums are required to: • hire two part-time court officers and increase the overtime budget for court escorts • hire four full-time constables (three for traffic enforcement and one for general front line duties) • hire one full-time data entry clerk and one part-time clerical worker • pay for uniforms, training and equipment • complete Y2K testing and conversion • pay for legal fees • implement a quality assurance program The details of these proposed expenditures are as follows: a) Staffing Mr. Perets argued that the Board has incurred additional responsibilities as a result of provincial restructuring. First, in October of 1998 the Ministry of the Attorney General announced that Justices of the Peace would no longer attend police stations on weekends or statutory holidays for the purposes of remanding prisoners or bail hearings. As a result, prisoners must now be transported to Kitchener. Over the past six months the experience of the Service has been that an average of three prisoners require transportation each weekend. The cost of using full-time court security or police officers is expensive because the existing Collective Agreement provides for six hours pay for the first hour and. time and a half for each hour thereafter. Accordingly, it is proposed to hire two part-time court security officers to undertake this duty. The estimated cost for this is $38,550. Second, in September of 1998 the Ministry of the Solicitor General and Correctional Services closed the Young Offenders Unit at the Wellington Detention Centre. As a consequence young offenders from Guelph who are ordered detained. now must be transported to the Hamilton -Wentworth Detention Centre. The Board submitted that this means an average of three trips per week with approximately three hours spent travelling. The estimated cost of overtime is $16,700. The Board further submitted that significant growth in the City has increased the demand for policing services and this requires the hiring of four additional uniformed officers. This has two aspects. First, the Board notes that in 1992 there were 398 kilometers of roads within the City. However, at the end of 1998 the City annexed 3,675 acres of Puslinch and 740 acres of Guelph Township. Now, there is approximately 452 kilometers of roads. The Board adduced evidence that City Council views traffic enforcement as a major concern and has directed the Chair of the Planning, Works and Environment Committee to request that the Board allot additional resources to traffic enforcement. Mr. Perets also notes that concerns about traffic enforcement have been registered by citizens in studies and focus groups. As well, because of front-line work pressures the Service has over the past few years been obliged to transfer three traffic officers to other duties. it is the Board's position that three additional full-time officers are required to replace these individuals and bring the Traffic Unit up to its former strength. The estimated cost of that replacement is $41,350. Second, the Board noted that the population of Guelph has been growing steadily for a number of years. Current growth is at an average of 2.5% per annum or 200 people per month. The projected annual growth rate over the next 25 years is 1.6%. The present population of the City slightly exceeds 100,000. The City has recently experienced significant residential and industrial expansion. A total of 2,204 building permits were issued in 1998. This included 250 for multi -unit 7- dwellings. As well, industrial growth in 1998 is estimated at $36.8 million. One aspect of this growth has been an increase in licensed bars and restaurants. This included. the licensing of two bars in the City core with seating capacity in excess of 1,000 patrons. The Board argued that the growth of the Service has not kept up with the expansion of the policing needs of the community. This is despite an increase of six full-time and two and a half part-time uniformed positions in 1998. It pointed to a total of 40,640 calls for service in 1998 and a projected 45,000 calls for 1999. Average response times for Priority 1 calls have increased from 7.4 minutes in 1994 to 11.5 minutes in 1998. Accordingly, in addition to the three traffic officers, the Board called for the hiring of one further full-time officer. The cost for a full-time officer for the balance of the year is estimated at $13,800. The Board also submitted that there is a need for one full-time data entry clerk to handle the additional workload being generated. There is presently a backlog of approximately six months (965 hours) in the processing of general occurrence reports, motor vehicle accident reports and provincial offences notices. To eliminate this backlog and keep current it is proposed that a full-time. employee be hired. The cost for this. employee is estimated at $29,150. The Board proposed that a part-time clerk be hired to perform volunteer criminal record clearances. There has been an increased demand for such services from agencies funded by the Ministry of Social and Community Services and other organizations working with youth and other vulnerable people. A total of 2,272 checks were performed in 1998. The cost of a half position is estimated at $17,250. .. The Board anticipates a grant from the Province through the Community Police Partnership program in the amount of $28,700. Therefore, the total projected cost for staff expansion and compensation is estimated at $128,100. This is based on various assumptions with respect to starting dates. b) Direct Operating Expenses The Board expects that the cost of testing computerized equipment for Y2K compliance will be $50,000. This is required to complete testing and permit the modification or replacement of certain systems and equipment (i.e. dicta phones, voice mail, computer work stations, etc.). In 1996 the Service initiated a community policing initiative. This entailed the training of 24 members. In 1997 five graduates of the earlier program received further education as trainers. It is proposed that certain of these individuals be used to train 80 more employees. The estimated cost of refreshments, materials and related expenses is $5,625. New provincial regulations setting adequacy and effectiveness standards will require that all police services provide emergency response services. The Board requested $5,250 to update the training of its four hostage negotiators and three incident commanders. Most of these individuals have had no refresher training since 1997. Along the same line, the Board has identified the need to purchase materials and to provide training for staff to respond to civil emergenciE the estimated cost is $1500. As well, the proposed staffing expansion would require the purchase of uniforms and equipment in the amount of $17,350. c) General Increases The Board has received a legal bill forr the investigation of a public complaint about the activities of officers while in the execution of their duties. The Board is responsible for such costs. As well, the Board has incurred legal fees with respect to an arbitration. and the development of new policies. The total amount of such legal bills was approximately $21,100. In accordance with the Ontario Association of Chi. , of Police Quality Assurance Program and the proposed adequacy and effective standards as stipulated, the Board is implementing a four-year audit cycle at a cost estimated at $10,000. Two new officers have been appointed to the Tactical Unit and the cost for training and equipment is $10,000. The Board has also identified other expenses in the budget which it has categorized as miscellaneous. This is estimated at $6,900. The City's Position The City submitted that the budget of $12,341,100 which it approved in April of 1999 should permit the Service to provide "adequate and effective" policing. The City stated that it arrived at its figure by taking the approved budget for 1998 of $12,824,300 and reducing it by the pension contribution holiday ($503,200). This sum of $12,321,100 was increased by $20,000 to arrive at a net 1999 operating budget of $12,341,100. The City submitted that the Board's request for $12,593,100 represents an increase of 2.2% over the 1998 budget. The City contended that since 1996 the Police Budget has had a cumulativd increase of 10.1 %. -11- More specifically, section 4(2) provides: 4(2) Adequate and effective police services must include, at a minimum, all of the following police services: 1. Crime prevention. 2. Law enforcement. 3. Assistance to victims of crime. 4. Public order maintenance. 5. Emergency response. These principles and objectives provide a general framework. However, . it is equally important to take into account local policing priorities and objectives. Section 31(1)(a) of the Act requires the Board to set such priorities and objectives after consultation with the chief of police. Any budget which did not permit a police force to respect the six general principles, meet local objectives and priorities or provide the five core services would not be "adequate". Further assistance can be found in previous decisions of the Commission. For 35 years, the Act has permitted some form of budgetary appeal to the Commission. Over this time, a number of different means to measure "adequacy" have evolved. In Town of Goderich (August 4, 1995) at page 5 these were identified as being: a) Historical - What has the level of policing in this community been in the past? b) Comparative - What policing services are in place in similar communities of a similar size? What are the comparative per capita costs? Comparative crime rates? Comparative case loads? Comparative crime clearance rates? c) Prospective - Is there anticipated growth or other changes to the community that warrants an increased investment in policing? d) Alternative - Are there means available to the Board to provide a similar level of service. at a lower cost? Obviously, not all these measures would apply to individual cases. Finally, "_adequacy" does not mean a high or model standard. Rather, it is to be . considered in the sense of "sufficient or suitable". The determining factor is the maintenance of security for local citizens, insofar as this can be reasonably provided. Town of Kirkland Lake (July 3, 1985) at page 4, City of Sarnia (June 11, 1973) at page 7 and Smith Fall's Police Services_ Board, (December 22, 1995) at page 13. -12- Much of the evidence presented to us during the course of the hearing did not focus on such considerations. Rather, we heard a great deal about the role of various individuals and committees in failed attempts to set the 1999 police budget. We heard about budget format, the principles of zero based budgeting, and the funding of various City departments. While these may be important concerns in their own right they have little relevance to our decision. All would appear to agree that the City of Guelph is growing and prosperous. However, expansion, restructuring and the demand for increased services have created pressures for all concerned - the Guelph Police Service included. The Board has a statutory obligation to see that policing needs are met. The City has a legal duty to see that the necessary resources are made available. To this end, municipal council is not merely a rubber stamp of any Board budget proposal. It has the right and indeed the obligation to comment on proposed expenditures and express views in support of any measure to reduce costs. Townshia of Innisfil at page 4 and Town of Picton at page 3. In this regard, we make certain observations. Most of the concerns expressed by the City at the hearing were of a general and historic nature. They are not directed at specific proposed expenditures but rather at the manner in which previous budgets or programs have been managed or implemented. This was not particularly helpful. It is evident that in the past the Board has been wrestling with balancing its salary and overtime costs. As well, the estimation of revenues has not been as precise as it might have been. That being said, the Board has not posted deficits and has managed to return to the City a small surplus for the past three years. Overall, on the face of it, while certain practices could be improved, the Board appears to have been fiscally responsible. The Board must always be mindful of the need for sensible fiscal practices and the spirit of restraint. This clearly includes the requirement to be creative when considering different ways of providing service. Town of Hawkesbury (February 15, 1996) at page 16. Again, the Board seems to have considered its obligation to examine the manner in which it conducts business and consider alternatives. In particular, it has: • adopted a clear mission statement • implemented a strategic planning process with a ten year vision • reduced management positions (from 41 to 31) • transferred d6ties from uniformed officers to civilians (Le. court services) • restructured service delivery on a neighborhood model .a .. -13- • initiated community policing practices • initiated customer surveys and citizen focus groups • undergone a quality review by the Ministry of the Solicitor General • 'created a 1998-99 business plan with performance indicators. Clearly, the Guelph Police Service has been making serious efforts at changing the ways that it does business. Notwithstanding these efforts the Service has been confronted with an increasing workload. The majority of the disputed amount of $252,000 appears to be related to new expenditures directed to workload concerns. We would propose to deal with the disputed expenditures in the order they were presented. Staffing There is no doubt that the Service has been confronted with additional court security and transportation costs because of decisions not to have local Justices of the Peace available on weekends and holidays and to close the local Young Offenders Unit. There is a clear legal duty on the Board and Service to perform these functions even if this means traveling to Kitchener and Hamilton. The proposal to hire two part-time court security officers and increase the overtime budget by $16,700 is a reasonable and sensible solution to this obvious need. Accordingly, we would allow this proposed expense. The second item relates to a plan to hire four additional officers. Three are to be directed to traffic enforcement. There is no dispute that the number of kilometers of road in the City has increased almost 14% since 1992. As well, with population growth and new businesses the volume of traffic in the community has grown. Despite this fact, because of pressing demands for service the force has reassigned three traffic constables to other duties. As a result, the Service's Traffic Unit now consists of one sergeant and nine constables. Overall, this has resulted in a reduction in enforcement activity. In 1994 a total of 9,133 Provincial Offences Notices were issued for traffic offences. In 1997 the number was 4,943 and in 1998 was 4,955. This has raised public concerns. It is reflected in comments made by members of council and members of the City's Planning, Works and Environment Committee. It was identified as an issue during the Service's strategic planning processand public budget consultation. As well, 60% of respondents to a 1998 community survey ranked a dL -14- increased traffic enforcement and driver safety education as being "very important". Given the above, we are satisfied that the Board's request for three additional traffic constables to bring the Unit strength back to 1995 levels is both reasonable and appropriate. Certainly, ensuring road safety is an important aspect of both crime prevention and law enforcement. As well, it is an obvious local policing priority. Our approval is subject to a corresponding reduction to offset grants received under the Community Policing Partnership Program. That leaves the issue of the request for one additional general duty officer. At the current time the Guelph Police Service has 181.5 staff. Of this total 132.5 are uniformed police officers. This includes six full-time and two and one half part-time officers added in 1997. Taking into account the three additional traffic constables, the total uniformed complement of the Service would be 135.5. Based on the reported February of 1999 population of 100,600 this represents a citizen to police officer ratio of 1:742. In this regard, we note that on July 19, 1999 that the Commission authorized a new policing arrangement for the surrounding Wellington County. The approved proposal called- for a citizen to officer ratio of 1:754. Even acknowledging obvious differences between the County and City the ratios are quite similar. As well, taking into account the significant civilian complement of the Service we find that the overall staffing level appears to be in the range for urban communities of similar size. We acknowledge the increased calls for service and decreased response time. Further, it is evident that the demand for policing in Guelph will continue to grow. However, the addition of the equivalent of 8.5 officers last year and three in 1999 should help meet this demand. As a result, we disallow the proposed expenditure of one additional full- time general duty officer. We offer the observation that the Board should continue to monitor workload. The third staffing item relates to the hiring of a full-time data entry clerk. We are advised that there is currently a six month backlog of incident and accident reports and offence notices. This is not acceptable. It is not effective law enforcement. Further, with the hiring of new officers the backlog will only get worse. Accordingly, we authorize this proposed expenditure. The final staffing request is for the hiring of a part-time clerk to do criminal reference checks. In. 1994 the Ministry of Community and Social Services established a policy .requiring funded agencies working with children and vulnerable persons to obtain criminal records clearance for their volunteers. Since then other community ,4 f- -15- organizations have adopted similar policies. These include Scouts, Guides, co-op programs and sports clubs. Last year, the Service performed 2,272 such checks. Each requires approximately 45 minutes work. Initially a charge of $26.50 was levied. Because of public concern this was subsequently reduced to $10 and then eliminated. The basis of the concern was that volunteer organizations could not afford the expense. It seems evident that persons with serious criminal records should not be working with children and vulnerable adults. It is a policy decision within the Board's mandate whether or not a fee should be levied for criminal records checks. Certainly, performing this function at no cost for non-profit community organizations would facilitate crime prevention, support social services and respond to local law enforcement objectives. For this reason, we would permit this Lxpenditure. Direct Operating Expenses The Board seeks $50,000 to ensure that its computerized equipment is Y2K compliant. Clearly, if the Service's equipment does not function after January 1, 2000 then it will not be able to provide "adequate and effective" law enforcement. This expense is both reasonable and necessary. Further the Board seeks $13,750 to train the balance of its officers in community policing practices. This is in accordance with the Board's established polices, mission statement and strategic direction. As well, it responds to the principles identified in section 1 of the Act. Further, the Chief is obliged by section 41(1)(c) "for ensuring that the police force provides community oriented police services". This expenditure is allowed. The Board seeks $5,250 for refresher training for its hostage negotiators and incident commanders. It also proposes to spend $1,500 for training material on how to deal with civil emergencies. These expenses are clearly linked to core policing functions set out in sections 4(2) 4 and 5 of the Act and relate directly to public order maintenance and emergency response. They are authorized. Finally, under this heading the Board requests $17,500 for uniforms and equipment. This expense is approved, subject to a reduction for one general duty officer. General Increases During the course of 1999 the Board has incurred legal expenses in the amount of $21,000. The majority of these expenditures appear to relate to staff legal 4 t -16- indemnification and as such are permitted by sections 31(1)(h) and 50(2) of the Act. As well, they are required by section 24.1 of the Collective Agreement. The balance of the legal costs arise from normal and proper Board activity. Accordingly, this amount is approved. The Board seeks $10,000 to fund a system of regular audits and a similar amount to train and equip two new members. The first expense is a proper one, given the Board's obligations under section 31 to set objectives, monitor performance and ensure effective management. The funds for training and equipment are for two new officers to fill vacancies on the Service's Tactical Unit. Clearly, this is necessary to permit the Service to continue to meet the core requirements of sections 4(2) 4 and 5. The final amount in question is $6,900 for "additional increases located in different areas of the $12,593,100 operating budget". The particulars of these proposed expenditures have not been provided to us. Accordingly, in the absence of a clear explanation or purpose this amount is not allowed. In summary, with respect to the disputed amount of $252,000 we authorize the proposed expenditures for. • two part-time court officers and $16,900 for escort overtime • three police officers for the purpose of traffic enforcement (less' any Community Police Partnership grant) • one part-time data entry cleric and one part-time clerical worker • Y2K compliance in the amount of $50,000 • community policing training in the amount of $13,750 • emergency response training in the amount of $5,250 and purchase of civil emergency training materials in the amount of $1,500 • uniform and equipment for new staff up to the amount of $17,500 (less the amount for the uniform and equipment of one officer) • legal fees in the amount of $21,500 • audit services in the amount of $10,000 • Tactical Unit training and equipment in the amount of $10,000 Any of the above noted monies unexpended by the end of the calendar year are to be returned to the City. We would like to conclude this decision with a few observations. In 1999 only one municipal police service and council in the province of Ontario were unable to agree on a budget - that was in Guelph. Relative to the overall budget, the amount in dispute was small. Indeed, the City and Board were only 2.2% apart in their disagreement. It is indeed unfortunate that this a w -17- could not have been resolved without the expense to all concerned of a three day hearing. We would hope that for the year 2000 the parties can reach consensus. If not, we suggest that serious efforts be initiated early in the process to mediate any difference. This would be to the benefit of all concerned, including the police service and the citizens of Guelph. DATED THIS 5TH DAY OF NOVEMBER, 1999. G� 4- Murray W. Chitra Kariene J. Hussey Chair, OCCPS Member, OCCPS HE PROFITS MOST WHO SERVES BEST Rotary Club of Tillsonburg P.O. Box 126 TILLSONBURG, ONTARIO Mayor Cam McKnight N4G 41-13 Jan. 3, 2000 Town Of Tillsonburg Floor 2-200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Mayor McKnight Re: Y-2K Celebration, December 31,1999 On behalf of the Rotary Cub of Tillsonburg and the Y-2k Organizing Committee, I want to thank you personally for your encouragement and support of this event and to express our gratitude to Tillsonburg Town Councils for the financial support provided. From our point of view, the event was a complete success. Everyone was totally co-operative in the preparation. I want to identify and thank some key people on the Town's staff who I know went the "distance" for us and made a real contribution to this night's success: • Works Department: Steve Lund got the necessary approvals and support staff in place. Al McGilligan made himself available for additional meetings and carried out the plan with setting up (barriers, signs, detours, etc) flawlessly. I am most impressed with the service, approachability and quality of the customer service department. • Public Utilities: Special thanks goes to John Puhr who helped us get the power for the band connected and also assisted the Lions Club in setting up the stage. He went far beyond the call of duty. • Fire Department: Chief Ken Eden and Assistant Chief Bob Parsons provided assistance with planning detour routes, and training for Rotarians. Fireman Gerry Van Hees also merits honorable mention as he supervised our "much improved fireworks display". • Police Department: Acting Chief Chris Cole and Deputy Chief Perry Gosso provided invaluable advice regarding crowd management, traffic routes and training as well for Rotarians. In short, the advertisement on CKOT described the event properly when it said "co -sponsored by the Rotary Club and the Town of Tillsonburg". Thank you for being partners with us. It is my hope that we helped "make a memory" and that some folk will recall the evening with fondness. It was the night that the Y-2K bug "fizzled" and there was good will around the world and particularly on "OUR TOWN". Yourk sincere .7LIA Doug Humphrey Chairperson; Rotary Y-2K Celebration Committee ,0110410018:51:17 FCM - (613)241-7440 Number of pages / nombres de pages Federation of Canadian Municipalities Federation canadienne des municipalites 24, rue Clarence Street Ottawa, Ontario K1 N 5P3 Telephone / Telephone: (613) 241-5221 Fax ITelecopieur : (613), 241-7440 International Office / Bureau International Telephone I Telephone : (613) 241-8484 Fax / Telecopieur : (6131241-7117 htfp:ll/www.fcm.ca From/De : Jena Cameron I Policy Analyst To/A : Mr. Dav)d Morris, Clerk/Administrator Town dddI Tillsonburg Sam *ard and Labrador Attention GAO/Clerkl�ecretary jreasurer me Monaghan ff , Columbia Please forward copies to. ident presidents 1) Members of CouncillBoard Councillor Jack Layton Toronto, Ontapo Second ViceTresidenl Deuldeme vi president Alit Johp Schmal Cc Alber)a Tn. ,ce-Prepident jTroi erne "'-president Mai supplea�l Claude Cantin Que ec(Quebec Pre, ent-sortant Past.President James W. ght Executive Di for Directeur ge al 1 2) Director of Legal Services 1 3) Director of Engineering)Public Works ' The Ffderation of Canadian Municipalities is the national voice of municipal govornme I its, dedicated to improving the quality of life in all Jcommunities by promoting strong, effective and accountabk municipal government. La Federation canadienne des municipalites est la voix nationale des gouvernemen B municipaux. Son mandat est de contribuer e I'amelioration de Is qual8e de vie dans routes es communautes et de promouvoir utt gouvernement municipal fort, efficace et fiable �I 1 June 2-5, 2000 London Conference and Mu icipal Expon' Congres annuel 2000 London du 2 au 5 juin et I' zpo municipal"1D UJ CBTC Initiatif Participants must (Ottavya, January 4,2000) The Cana Comm ssion (CRTC) recently initiated a p companies' access to municipal rights-of-v, in Va�]couver, the principles developed aoveminents. Vancouver and FCM both hold that telecc public land must abide by municipal requii Tor th use of that land. In early 1999, a to Qptic able on Vancouver property without �Ileg that Vancouver's terms and cond jnvol d are so important, many large telex al governments need not particip; FCM's submission represents the ng expert staff from Vancouver, ion of Municipal Districts and Cour , Quebec City, and Halifax. 'ADVISORY -of-Way Proceeding before January 7, 1999 ? diotelevision and Telecommunications p oceeding to examine telecommunications Although the proceeding will focus on issues I set important precedents for municipal ns companies installing networks on compensate municipal governments ations provider, Ledcor, installed fiber or compensation to, the City. Ledcor too onerous. Because the principles ns providers are parties to the public will file a submission on members' on of FCM's Telecom Subcommittee, Westminster, Edmonton, the Alberta Winnipeg, Toronto, Ottawa, Ottawa - is important to present a strong, united p siti n to fhe CRTC. Members wishing to file iep dent submissions should inform FC immediately and register with the CRTC by nua 7. Submissions must be made b Jan ary 28. By filing submissions members co parties to the proceeding and must a prepared to allocate staff resources for the bse uent intensive interrogatory [question] roc ss. I who wish only to monitor the January 7 to receive electronic on the CRTC website. encourage the CRTC to establish by telecom companies. This pro its conforming to the five FCM righl 1 I can register an email address with the all documentation. Documents will also an� fair protocol for access to municipal I facilitate the negotiation of reasonable I principles. These principles are: r-2- 1. - In pursuance of bona fide municipal purpose, municipal governments must have the ability tp manage the occupancy and uses of rights -of -way, including the establishment of the nymbe , type and location of telecommunications and broadcasting facilities, while taking into ac p ourt applicable technical constraints. 2.' Iuni 'pal governments must recover all costs associated with occupancy and use of rights- ofway y telecommunications service providers an broadcasting undertakings. 3.' Municipal governments must not be i teipcorpmunications and broadcasting facilities if 4. M to ci to ci m nii ®M Al m M I nic E, F A icipal governments must not be liable for munications or broadcasting services munications service providers or broadc, al activities or the activities of other parties. cognizing that rights -of -way have value, isation for the occupancy and use of mun providers and broadcasting undertakings. nicipal councils should endorse these fi )al Rights -of -Way Defence Fund, establ and will go to great lengths to protect relY can the municipal world advande it nents have already contributed, but resour ave not yet forwarded the critical three (3) c re information on the issues or FCM's 1 at (613) 241-5221, ext. 299 or email ac for the costs of relocating is required for bona fide municipal s associated with the disruption of ith damage to the property of undertakings as a result of usual governments must receive full its -of -way by telecommunications 4inciples and contribute to the FCM in 1997. The telecoms have deep i� traditional freedom of action. Only t�erests. Fortunately, many municipal Ire running low. We implore councils ;;per capita to do so right away. I, Iplease contact Jena Cameron, Policy j$ameron@fcm.ca. f 40 East Zorra=Tavi"stock 1 St Municipal Invitational Bonspi*el Oxford County Councillors & Senior Staff Come Out and Have Fun , 4;��`V�' Friday, February 4, 20,00 Tavistock Curling Club $25.00 per person -Lunch Included Closing Date for Registration -January 2 I, 2000 Please enclose cheque and make payable to Maureen Ralph FOR MORE INFORMATION CONTACT Betty Yeoman Maureen Ralph R.R. # 6 OR R.R. # 2 Woodstock, Ontario Tavistock, Ontario N4S 7W 1--NOB 2RO 462-2364 462-2955 Entry Form East Zorra-Tavistock 1" Municipal Invitational Bonspiel Oxford County Councillors & Senior Staff Home Municipality. Skip Vice Second .-Lea Contact Phone# Draw Preference 9:00 a.m. C 1 11:00 a.m. 0 * Guaranteed 2 Games * You Do Not Need a Full Team to Enter * Individual Entries Welcome FOOD W 4-11rv0lo FUNDRASSERE E N NJ AN EVENING OF FINGER FOODS AND FUN FEATURING: 2 YUKYUK'S COMEDIANS SATDRDAY, FFBRUAMJr 19, ZDOO AT THE TILLSONSURG COMMUNITY CENTRE IN THE LIONS AUDITORIUM Social Time 7:00 pm Entertainment Begins 8:00 pm TICKETS $25.00 EACH Available at Tillsonburg & District Multi -Service Centre 96 TILISON AVENGE, TI LLSONBGRG (THE LIVINGS70N CENC'RE) 842-9000 PROCRBDS SUPPORTING TAW ADULT RASICLIT6RACP PROGRAM �a■iat MISS LUCY P GAYNOR 4A QUEEN STREET TILtSONBURG ONTARIO CANADA PH. c519> 842-4698 N4G 3G4 Jan/10/2000 Tillsonburg Town Council Attention Mr. D.too Dear Sir. _ This is to ad'b`ise gill be attending the Town C until to -night Jan/10/2000 The reason is I'm being harrassed & my properky vandalised such as my car has been damaged twice personalized licence plates + protectors + an emblem stolen twice also this is testing me a lot of money & stress I feel the police are not doing their duty an the side of the perpetrators, I am the victom . There is no control at the Upper Deck those so called Christian Youth s are all over the place , I will give more info, to night I expect to be given the time to voice my eeneerns,All this trouble & damage is taken its toll on my health & life. I an a good citizen & have the right to be allowed to live in peace. Annandale pupils are all over where I live as well phis is Thanking You. on -going. Yours Sincerely Lucy. P. Gaynor. (Miss)