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000124 Regular Council AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY — January 24t', 2000 — 8:00 P.M. ORDER OF BUSINESS: A. Closed Session B. Adoption of Minutes — January 24"', 2000 C. Adoption of Agenda D. Declarations — }Municipal Conflict of Interest Act E. Amointments/Delegations F. Committee of Adiustment 1. A-01 /00 - Hickory Hills Developments Inc. i) Report from County Planner G. Reports l . Robert Musty RE: IT Up -Date (to be distributed) 2. Director of Operations RE: Facility Signage 3. Director of Operations RE: Relocation of Parks Facilities H. Communications 1. Comments RE: Proposed Zoning Amendment for Till -Del Ltd. i) The Tillsonburg Free Methodist Church ii) Tillsonburg B.I.A. 2. Councillor Beres RE: Road Safety 3. County of Oxford RE: Lifting of Part Lot Control — 1115572 Ontario Inc. (Northeast Corner of Dogwood Drive and Southridge Road) I. Information 1. Tillsonburg Seniors Centre RE: Invitation to Attend "10`}' Anniversary Open House" — February 6ffi 2. Long Point Region Conservation Authority Minutes of December 1 St and 205 1999 3. Ministry of Transportation RE: Transfer of Highway 4. Town of Ingersoll RE: Area Public Utility Political Committee Meeting — Meeting Notes of January 6`h, 2000 5. Association of Municipalities of Ontario RE: Province Announces New Welfare Fraud Measures 6. V. Youngs RE: Concerns re: Condition of Baldwin Street, Buildings on Broadway J. Resolutions K. By -Laws 1. By -Law 2925 - L. Notice of Motion To Amend Zoning By -Law 1994, as amended (Till -Del Ltd.) Third Reading 2 JANUARY LOTH, 2000 MINUTES of the meeting of the Municipal Council for the Town of Tillsonburg held Monday, January 1 W', 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under dates December 131h and 20th, 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of January 10, 2000 be adopted, with the addition of- G. Reports 2. Director of Community Services RE: Committee Review. "Carried" D. Declarations — Municipal Conflict of Interest Act E. Appointments/Delegations 1. Mr. Joel Pearce RE: Application for Zone Change — Somerset Homes of London Inc. (see Public Hearings) Mr. Joel Pearce, 2 Pheasant Court, was present on behalf of residents of Rolling Meadows Sub -Division. Mr. Pearce made a presentation (as circulated) in opposition to the proposed development. He addressed each of the concerns, namely: • inadequate water capacity in current system • excessive traffic for the current infrastructure • inadequate sewer capacity in the current system • inadequate parking • inadequate access for Emergency Services; ie Fire, Police and Ambulance • negative impact on subdivision property values. Mr. Pearce filed a petition. Steve Lund, Director of Operations, indicated he would look into the concerns with respect to water and sewer capacity. Council moved into Public Hearings at this point for the purpose of discussing this issue. 2. Ms. Lucy Gaynor Ms. Gaynor was present with claims of harassment and vandalism resulting from youths attending the Upper Deck. Mayor McKnight advised that Council did not have jurisdiction over Police issues and offered to approach Rayburn Lansdell on her behalf. F. Public Hearings I . Application for Zone Change — Somerset Homes of London Inc. Mr. Mike Barrett, Oxford County Planner, reviewed County Report #00-4 and advised of the various agency comments, not contained in the Report: • PUC - indicated no objections, provided relocation is at owner's expense • County PublicWorks — developer must pay applicable development charges and costs of services to connect these properties to existing water/sewer systems • Tillsonburg Fire Chief — In the existing Wren Court developments, the Fire Department has had ongoing problems with access roads, 2 turning radius, parking, fire lanes, and distance from hydrants. The Department does not was a repeat of this. The development will have to be built as per code or the Department will not support the development. Compliance with code cannot be determined with the information on hand. • Director of Operations — Grading plans will be required at the development stage. Separate sanitary and storm services shall be provided at the" developer's expense. • Director of Corporate Services — no comments or suggestions • LPRCA — no comments • Bell Canada — no comments. Mr. Barrett reviewed the uses currently permitted and advised that a maximum of 38 units were permitted under the current zoning. Mr. Barrett noted that Tulip Drive, in Southridge Development, is an example of a similar development. Mr. Stephen Edwards, applicant, appeared in support of the application. He noted that the original zoning had allowed 24 units, and explained the purpose of the subject application to re -zone. Mr. Edwards gave an overhead presentation and commented with respect to various concerns that had been expressed in opposition to the application and advised that the subject property had been zoned medium density since 1975. Mr. Edwards also noted that there is no site plan available at this time, however he cannot see more than 4 units being attached. Other members of the delegation were given an opportunity to comment. In response to a concern raised, the Director of Operations discussed sewer connections and capacity, and advised that this could be looked at. A resident from Condominium 30 expressed concern with respect to traffic. Mr. John Biro, questioned how many units could be permitted. He was advised that approximately 14 single-family residences were proposed. Mr. Paul Laplante commented that, in his opinion, tonight's proposal is acceptable if a site plan is obtained approving 14 units. 3 In response to a comment, the CAO advised that the centre area within Wren Court is not a park area, and therefore can be built upon. Block A, at the far end of the sub -division, is the designated park area. There have been attempts to acquire that centre area, but none have been successful. Mr. Barrett confirmed that the comments from the Fire Chief, etc. would be addressed at the Site Plan Approval stage, with the exception of parkland property. The developer asked for clarification of the site plan approval process. He was advised that the application would proceed through our Development Coordinating Committee and a public hearing would be held. Following discussion, the following motion was passed. No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Lots 131, 132 and 134, Registered Plan M-16, be rezoned to a R3-20, permitting only: Duplex dwelling house Semi-detached duplex dwelling house Row dwelling house. ESOLVED FURTHER THAT this be subject to a public site plan approval process, including notification to neighbours within 120 metres. "Carried" G. Reports 1. Staff Report RE: 1999 Hospital Payment in Lieu (By -Law attached) 2. Director of Community Services RE: Committee Review In the absence of the Director of Community Services, this item was deferred to the next regular meeting of Council. Moved by Councillor Lamb Seconded by Councillor Molnar THAT the Report of the Director of Community Services with respect to Committee Review be deferred to the next regular meeting of Council. "Carried" H. Communications 4 Q None I. Information 1. County of Oxford RE: Application for Official Plan Amendment and Zone Change — Coyle's Products Limited 2. County of Oxford RE: Review of County Government 3. Royal Canadian Legion RE: Open House 4. City of Belleville RE: OSUM Annual Conference and Trade Show — May 3rd-5tn, 2000 5. Ontario Civilian Commission on Police Services RE: Hearing to Consider Rh quest for Consent to Disband the Tillsonburg Police Service — February 7 , 2000 6. Attorney General and Minister Responsible for Native Affairs RE: Provincial Offences Act 7. Tillsonburg District Memorial Hospital RE: Supported Housing Initiative 8. Tillsonburg Police Services Board RE: OCCPS Decision — Proposed Annual Budget — City of Guelph 9. Rotary Club of Tillsonburg RE: Y-2K Celebration 10. Federation of Canadian Municipalities RE: CRTC Initiating Rights -of - Way Proceeding 11. East Zorra-Tavistock RE: 1" Municipal Invitational Bonspiel — February 4`h, 1999 12. Tillsonburg Multi -Service Centre RE: Food & Farce Fundraiser — February 19`h, 2000 J. Resolutions No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council support Tillsonburg Minor Soccer's proposal to acquire land for additional soccer fields from the Thames Valley District School Board. E a K. L. "Carried" By -Laws The following By -Laws received three readings and were finally enacted: 1. By -Law 2929 - To Levy the 1999 Payment In Lieu of Taxes against the Tillsonburg District Memorial Hospital 2. By -Law 2930 - To Amend Zoning By -Law 1994, as amended (McLaughlin) 3. By -Law 2931 - To Amend Zoning By -Law 1994, as amended (Northcrest Estates) The following By -Law received first and second reading: 4. By -Law 2925 - To Amend Zoning By -Law 1994, as amended (Till -Del) Notice of Motion Meeting adjourned at 11:35 P.M. MAYOR CAO/CLERK 0 File: A-01/00 Date: January 14, 2000 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday, January 24, 2000 Time: 8:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor OWNER: Hickory Hills Developments Inc. 11 Church Street Suite 200 Toronto ON M5E 1W1 LOCATION: AGENT: Kim Husted Kim Husted Surveying Ltd. 30 Harvey Street Tillsonburg ON N4G 3P4 Lot 17, Registered Plan 41M-169, municipally known as 15 Balazs Court. PURPOSE OF APPLICATION: The applicant is proposing the construction of a single -detached dwelling which will exceed the maximum lot coverage in the special `Residential Second Density (R2-3)' zone and has requested the following minor variance: 'Permission for relief from section 73 3.2.4,, Lot Coverage, to increase the maximum lot coverage from 50916 to 53916'. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Michael Barrett at the Public Health and Planning Department at 842-9200. ery truly, David Morris, AMCT Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Town Centre 200 Broadway, 21d Floor Tillsonburg ON N4G 5A7 " « Application for Minor Variance A-22/90 Hickory Hills Developments |no,Lot 17,Plan 41M'16Q LEGEND ^ 0 SKETCH PREPARED FOR BUILDING PERMIT APPLICATION LOT 17 REGISTERED PLAN 41 M-169 TOWN OF TILLSONBURG COUNTY OF OXFORD 0 S 10 15 MMES SCALE — 1: 250 EMT DISANCES SHOWN ON IS PLAN ARE IN MER METRIC BE TCONVERTED TO FFEETxBY DIVIDING BY 0.30T48 S AND CAN CAUTION THIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S REPORT AND SHALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES NOTE (1) — PROPERTY DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN 41M-169 AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. (2) — PROPOSED BUILDING POSITION BY CALCULATIONS. NOT BY ACTUAL SURVEY (3) — PROPOSED LOT COVERAGE 53% (4) — THIS SKETCH WAS COMPLETED ON THE 21st DAY OF DECEMBER. 1999. THIS IS NOT AN ORIGINAL COPY UNLESS EMBOSSED WITH SEAL" © COPYRIGHT 1999 KIM HUSTED SURVEYING LTD. THE REPRODUCTION. ALTERATION. OR USE OF THIS REPORT IN WHOLE OR IN PART WITHOUT THE WRITTEN PERMISSION OF KIM HUSTED SURVEYING LTD. IS STRICTLY PROHIBITED JAN-20-00 14:0F FROM:COUNTY OF OXFORD ID:S19 S37 3024 PAGE 2/S The Corporation of the 4 COUNTY OF OXFORD Phone: (519) 539-9800 o� DEPAWMENT OF PUBLIC HEALTH AND PLANNING Fax: (519) 537-3024 Ptanning and Development OuR FILE: A-01 /00 MEMORANDUM To: David Moms, Secretary -Treasurer, Tillsonburg Committee of Adjustment From: Michael Barrett, Oxford County Public Health & Planning Department Re: Planning Comments on Application for Minor Variance A-01/00 Date: January 20, 2000 BACKGROUND Owner- Hickory Hills Developments Inc. Agent: Kim Husted Location: 15 Balazs Court (Lot 17, Registered Plan 41 M-169) Official Plan: Low Density Residential Zoning By-law: Special Residential Second Density (R2-3) Adjacent Uses: residential building lots (north, west and east), Hickory Hills Community Centre (south) Proposal: The applicant is proposing to construct a single -detached dwelling which will exceed the maximum lot coverage provision in a recently registered plan of subdivision. Requested Relief. Relief from section 7.3.3.2.4, Lot Coverage, to increase the maximum lot coverage from 50% to 53% COMMENTS Intent and Purpose The Official Dian contains a number of policies which the Committee of of Official Plan: Adjustment shall take into account in reviewing the desirability of minor variances. These policies state that the Committee consider whether there are any constraints and/or restrictions to meeting the requirements of the zoning by-law due to the physical or inherent conditions of the site or whether alternative designs which would be in conformity with the zoning by-law are clearly not feasible or appropriate. Intent and Purpose The purpose of the lot coverage provision in a residential zone is to assist of zoning By -Law-, in reducing the massing effect of dwellings in a low density residential area. it also ensures the amount of open space on a property is similar to the amount of open space on other properties in the immediate area_ The subject lot is identical in size to seven of the nine lots on the south side of Salazs Court and the applicant has the flexibility to alter the design of the dwelling in order to comply with the lot coverage provision_ Extent of Variance: The variance is not minor P.O. sox 397. court House, WoodstoCK Ontario Nos 7Y3 • planning®ooUntyoxford on.ca u M. r� o-1 i i l! Application for Minor Variance A-22/99 Hickory Hills Developments Inc., Lot 17, Plan 41M-169 NOTE: THIS IS NOT A PLAN OF SURVEY TILLS ONRUPO-RAPPER u 0 GJAIIV LEGEND C. D z I O I O O A B 01 X A O 3 n 0 c z H K O �i O x 0 0 a 0 0 N Ln w v LJ m N A 9U. ILRO D n In ®u1 � VIPMPOVATYit_. IAFOOFRMATOIPRNGORO M � N raexen nx.v�raMmrcn Ln a w U 4 IL C4 m C7 ti Ln r4 Ln S �4i k pw ep A X i 0 z SKETCH PREPAREJ FOR BUILDING PERMIT APPLICA *80N LOT 17 REGISTERED PLAN 41 M-169 TOWN OF TILLSONBURG COUNTY OF OXFORD 0 a so sa w[►Res SCALE — 1: 254 METRIC BE�CONVERTEOaTO FEET IY OIMDIN BY 0.3048N ARE IN 5 AND CAN CAUTION THIS IS NOT A PLAN OP SURVEY OR SURVEYOR'S REPORT AND SMALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES NOTE (t) ^ ROEHAVE 0ENSENS ARE AS BY SHOYN ON SURVEYREGISTERED PLAN 4tµ-t89 AND .(2) - PROPOSED BUILDING POSIION BY CALWLATIONS. NOT BY ACTUAL SURVEY (3) -- PROPOSED LOY 00VERACE 53X (4) - 'THIS SKETCH WAS COMPLETED ON THE 21st DAY OF DECEMBER. 1999. 11HIS Is NOT �A► ORWAL COPY UMESs twooS51E0 SEAS �C COPYRIGHT 1990 KIM HUMO SURV"NO LID. THE REPRODUCTION, ALIERAVON, OR USE OF THIS REPORT IN %HOIE OR IN PART WITHOUT 111E WRITTEN PERMISSION OF KIM HUSTED SURVEYING LTD. IS STRICTLY PROHIBITED 7KIM RUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR 30 HARVEY STREET, IIUSONBURGi ONTARIO, N40 US PHONE: 510-842--3636 FAX: 519-842.-3839 PROVIEOT: 97-4215 (LOT 17) REFERENCE: FILE JAN-20-00 14:07 FROM:COUNTY OF OXFORD ID:519 537 3024 PAGE 5/5 A-01/00 Page 2 Desirable The majority of lots on Salazs Court are presently vacant and will be Development/Use: developed for single -detached dwellings in the future. New development on recently approved plans of subdivision should conform to the zoning by-law provisions. Compliance with the lot coverage provision will ensure the coverage on these surrounding properties is similar to other existing and proposed development in the area. Summary. It must be determined why the zoning provisions cannot be met. The subject property is a vacant lot in a plan of subdivision which was registered September 15, 1999- The lot exceeds the minimum requirements for lot frontage, lot area and lot depth in the R2-3 zone. The lot does not have an irregular shape and our Department is not aware of any constraints which would restrict the applicant from building a single - detached dwelling on the property in compliance with the R2-3 zone provisions. If the applicant intended to accommodate a larger building envelope in this development, the lots could have been made larger during the design stage of the subdivision. Even though the subdivision has now been registered, the size of the lots can still be increased through an application for part lot control. if the Committee of Adjustment feels that the R2-3 zone provisions are too restrictive to permit the construction of a single -detached dwelling, the provisions should be changed through an comprehensive amendment to the Towns Zoning By-law. Recommendation: That the Tillsonburg Committee of Adjustment defer application A-01100 for 15 Balazs Court for the following reason: 1 ) To permit the applicant to propose an alternative design for the dwelling which would be in conformity with the R2-3 zone provisions. CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: D.C. Morris, A.M.C.T., CAO/Clerk DATE: January 19, 2000 FROM: Steven Lund, Director of Operations FILE: Tenders SUBJECT: Quotation Results — Facility Signage NUMBER 0200002 PURPOSE Quotation Results for changing facility signage on the Customer Service Centre and Works Shop. BACKGROUND As a result of the recent restructuring there is a need to change the signage on the Customer Service Centre and Works Facility. It is proposed to change the signage on the Customer Service Centre which is currently signed as the Public Utilities Commission to Customer Service Centre at the South Entrance and change P.U.C. to Tillsonburg Operations Services above the Fleet Bays on the West Side of the building. Likewise, the Works Department Building is proposed to change to Tillsonburg Operations Services from Works Department. The flower bed in front the customer service centre will be changed in the springtime in order to re -plant the existing landscaping into a new configuration. Quotations were requested for removal of existing signage and placement of the new 10" high White Helvetica Lettering in the descriptions listed above. The new lettering will be the same as the lettering outside the community centre (sample attached). Quotations were requested from the major graphic and sign companies in and around Tillsonburg. COMMENTS Quotations were received up to January 18, 2000 and the results are as follows: 4- Staff Report -2— January 19, 2000 Quotation Results — Facility Signage 1) Division Ten Inc. of R.R #2 Tillsonburg- $2443.75 2) Par Signs of R. R #7 Tillsonburg - $3563.10 3) Gemini Grafix of Tillsonburg - $3970.63 4) Dsigns (The Sign Shop) of Tillsonburg - $4713.62 The above noted quotes include P.S.T. and G.S.T. Based on the above quotes, Division Ten Inc. of R.R. # 2 Tillsonburg is the lowest quote received. Since there is no budget for this signage, it is requested these funds come from the 2000 budget. RECOMMENDATION "THAT the Staff Report dated January 19, 2000 be received and that "the quotation for Facility Signage be awarded to Division Ten Inc. Of R.R.#2 Tillsonburg being the lowest quote received of S2443. 75 as part of the Year 2000 budget. " Respectfully submitted, S.T. Lund ,P.Eng. Director of Operations Approved By, D.C.Morris, A.M.C.T. C.A.O./Clerk s HELVETICA ITALIC with lower ca e ABCDEFGHIJKLMNOPORSTUVWXYZ 1234567890&-,./ abcdefghijklmnopgrstuvwxyz TIMES BOLD ABCDEFGHIJKI.'NINOPQRSTU V WXYZI234567890&-,./ CrCring a t,,L..... leucl 11 Ingo'Lilo t, t, c.r.: .11 <endin;; Gtnrtni C.ut.tda a Iloppr dizk in an IBM DXF or EPS Format, or any othrr vu1.Eblc contra rcaj,. artwork. Price %our Custom letter Style br u.rnt Elio ELC ,rratest dunensnn . thickness and mount from the chart on page 51. For simple logo.. it,, Elio ,rcatc [ dimension .tn:i priceas you mould a letter. More complex logos mill hnvc a machine umo'Luau,, charge added ro the cost. SUPPLY CLEAN IBM DXF OR EPS FLOPPY.' I chart on page 51 LETTER ART SCAN CHARGE OR FILE CLEAN UP': $750 Net per letter LOGO ART SCAN CHARGE OR FILE CLEAN UP: S3250 Net each Pax or mail vnur dt mm,, 1„, 1 _'4-hour quote FAX: (519) 799-5954 CUSTOM BELL LOGO: ,I,Il.lur ', aoE aui a morr pntrktd look l� adlv;u > 7. CUSTOM COMPUTER: Col out of u'6itr ,rtrvlir, tl:e detail rn tl.e (an' . �amldr m.r pa mrr.i l ar',: tahnnr rrm= rmi le s. wned ,, our 1:vas 6, ajopl,cd to sk,111 'Irt,nl. ECLAT CUT-OUT ACRYLIC Cr, lie cur -out ICC tC rS 11,1%C IC%CI 1E)oked So C*ood. GC111ini's% hl"h land,ud, bc��in LLirh aCnliC,hccL, rc,tdill cailablc in o%CI iI) di!icrcnt , olon Irom / to % inch thickncs,c,. Our WaLer jet Cutter and O)IIIr '.1 driccn rOOtCrS cut each letter LLrith pre,:I iIon, capturinll eeery detail of the style selected. I hcsc manufacturing systems are al,o ideal for CLICCIIl� OLIt YOLIO CLIStollIcrs IE�.Tos and ,A'lllbols COSC—cl tcC tIFCIF'. HELVETICA with lower case ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890&-,./ _abcdefghijk!mnopgrstuvwxyz ANY LETTER 7 STYLE IN THIS CATALOG. YOU MAY ALSO SUPPLY YOUR OWN STYLE! C FLAT CUT CUT-OUT ACRYLIC CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: David C. Morris, CAO DATE: January 19, 2000 FROM: Steve Lund, Director of Operations FILE: Parks and Facilities SUBJECT: Parks Shop Relocation/ Horse Barn Review NUMBER :0200001 PURPOSE To review the relocation of the Existing Parks Shop and Horse Barn Review as identified in the critical dates in the reorganization process. BACKGROUND As part of the transition associated with the Town of Tilisonburg re- organization, the relocation of the existing Parks Shop was to be reviewed. As part of the review, the horse barns were to be examined along with the works shop and customer service centre. Current Park Shop Facility The current facility is comprised of a shop and office totaling about 2400 sq. feet. The facility occupies two lots in a residential area near the community centre. The current repairs required are a new roof, re -wiring and general repairs estimated at an approximate cost of $30,000. The value of this existing facility has been estimated at $65,000 to $70,000. The parks operation has outgrown the building and it would be desirable to relocate out of the residential area. Proceeds from the sale of the property are required in order to raise revenue to assist with the park shop relocation. Horse Barn The history of the horse barn dates back to at least the early 1900's. The race track, considered to be one of the finest in the region, complements the horse barns and is equally important to the horse operation. The current structure was built in 1963. Much discussion has occurred with the feasibility of the current horse barn operation. The existing barn structure is currently 157 x 32 feet providing approximately 5000 square feet. This accommodates about 30 stalls and hay in the loft. The existing stalls and roof need a significant amount of reconstruction although the supporting concrete block structure is in satisfactory condition. Staff Report January 19, 2000 Parks Shop Relocation -2— Currently, the town receives fees from the users at $41.29 plus G. S.T. per month per horse. Concerns raised by representatives of the Agricultural society are poor ventilation, difficulty with storing hay in the loft (ground storage preferred) and deteriorated stall boards. COMMENTS General The first question that needs to be addressed is," Is the horse barn desirable and/or a viable option". The use of this structure has come into question recently and perhaps part of this answer lies in the usage and along with other considerations such as history and a good racetrack. The horse activity for the last 6 yrs. is as follows; Year Occupancy Revenue 1994 23 stalls $12,154 1995 21 stalls 111281 1996 21 stalls 10,941 1997 16 stalls 81340 1998 9 stalls 31385 1999 13 stalls 61441 The drop in revenue in the last couple of years is thought to be partly related to minimal maintenance being done on the stalls etc. since the viability of the horse barn operation was in question. Currently, there are about 16 stalls in use. It should be noted under the current short-term monthly user contract system and the general unreliability of some users wanting a long term contract contribute to the uncertainty and increase the risk of potential lost revenue. If the stalls are renovated it is hoped user -ship will increase. The key to keeping the horse barns as a long -term sustainable operation is providing a satisfactory facility and ensuring user demand is prevalent. Staff Report - 3 — January 19, 2000 Parks Shop Relocation Parks Shop Location Alternatives Works Facility The current works facility has ample office space available for the staff, however, there is no storage available for vehicles, equipment and materials. An expansion was considered but would likely cost approximately $165,000 including services, electrical and mechanical. The location is not desirable at the works building since most of the parks are located in the north end of the town including the community centre complex, which is a large part of the operation. Most of the planned parks are to be located in the subdivisions being developed in the North, which will increase maintenance requirements in this general area. Increased fuel consumption, downtime cost associated with increased travel distance, etc. would be incurred by relocating the park shop here. Customer Service Centre The customer service centre is in a similar situation however there is not enough land available to accommodate a shop expansion. On this basis, these two facilities are not desirable for further consideration on a location and feasibility basis. Community Centre Area (Preferred Location The community centre area, based on its centralized location to all parks and future parks (which are mainly planned in the northern subdivision development area) appears to be the ideal location for the park shop and storage area. Mike Barrett of the Oxford County Planning Department indicated that both the Parks Shop Facility and Horse Barn are permitted uses within the currently zone agricultural land. Parks Facility Needs The proposed needs of the park facility are materials storage, vehicle storage, workshop, lunchroom, washrooms and a small office for the park sub -foreman. We have estimated our square footage needs to be approximately 5000 square feet (See attached layout). Currently, facility and parks related materials are stored in the attic of the community centre which is time consuming and inefficient. Tillsonburg Minor Ball Inc. has sought Staff Report - 4 — JanuM 19, 2000 Parks Shop Relocation washrooms and they have indicated they would consider contributing funds in the order of $10,000 towards the construction of washrooms including shower facilities for their users. Proposed Horse Barn operation If the horse barn operation is to continue, it is recommended by both Town and the Agricultural Society staff for the agricultural society to operate the horse barn. The revenues from the horse users would be used to finance the capital and maintenance of the horse barn. Bill Hume of the society indicated this would be acceptable to them. If average annual revenues for the Horse barn are $11-12,000 then this money could be used to renovate the existing horse barns or be put towards a new facility. According to Bill Hume the Woodstock fair board has indicated several of their horse users will be looking for a new home if the lose some of their stalls due to closures. Bill is exploring this and feels that Tillsonburg user -ship could increase by relocating horses from Woodstock to Tillsonburg. Structure options Pole Barn vs. Conventional Structure A pole barn metal clad structure would cost approximately $6 per square foot, however, the Ontario Building Code defines these structures as being designed for low human occupancy and of an agricultural nature which is not meant for Public Facilities. A prime example for this application would be tractor and material storage for a single farming operation. Since the proposed use would be for either a Public Horse Barn facility or Public Parks Shop both of high human occupancy and not of primary agricultural use it is not recommended to consider this structure further as an viable option. I have confirmed this with the Chief Building Official. A conventional structure designed to meet the minimum Ontario Building Code requirements consisting of an insulated wood/steel exterior will cost approximately $50 - $60 per square foot. This would likely be the most economical way to build a new facility or addition. Included in this cost are electrical, mechanical and utility services (water, gas, hydro, telephone). Staff Report - 5 — January 19, 2000 Parks Shop Relocation Park Shop options cation 1 — Renovate the Existing Horse Barn and Relocate the Horses to Cattle Barn The existing horse barn (5000 s.f.) is ideal in location, meets the required size in terms of need and is economically feasible to renovate, in order to relocate the Park Shop. This is conditional upon the existing park shop being sold. This was the preferred option previously chosen by the Parks Commission. The cost to replace the roof, provide electrical, mechanical and site services (sewer, gas, water), place a concrete floor and make internal structural modifications (Trusses and Block work) has been estimated at approximately $110,000. This calculates out to be approximately $22 per square foot. The cattle barn would have to be renovated to provide for horse stalls which should be feasible provided the horse user demand is present to fill the allotted stall space. The amount of stalls would have to be determined by the fair board but could be adjusted to meet demand. The revenues from the horse user fees of $41.29 per month would be used .to offset lost revenue from the Agricultural society. Revenues for horse stall rental for 6 months are estimated to be $250 vs. $135 for large vehicle storage per 6 months. Since approximately 2 stalls can replace the space occupied by a RV or boat currently being stored, revenue from horse rental could at least double that received from storage of vehicles. It will be essential that the stalls be occupied on a continual basis to ensure necessary revenue required by the Agricultural Society. Since the cattle barn is used during the summer for the fair and other events, the space displaced by the horses would have to be made up in terms of large tent or shelter rentals for vendors/exhibitors etc. These costs are approximately $1000 per event would have to be paid for from the horse user fees or elsewhere. It should be noted that the cattle barn structure has only 9-foot high sidewalls and would not accommodate placement of vehicle shop doors. Stab Report - 6 — January 19, 2000 Parks Shop Relocation Option 2 — Construct New Parks Shoo Adjacent to Cattle Barn and Renovate existing Horse Barn If a new structure was built (behind Kiwanis Ball Field) to accommodate the Parks Shop or Horses and the existing horse barn was renovated, all the needs could be met. The costs to construct a 5000 sq.ft. new shop would cost about $50/s.f. which includes electrical, mechanical and site services. This would amount to $250,000. The horse barn requires a new roof including trusses and renovation of the stables mainly on the stall doors. The roof is estimated at $25,000 and approximately $10,000 for the stable renovations for a minimum of $ 35,000. The combined cost would be $285,000 of which only $100,000 is currently budgeted and the balance would be required from horse user fees and likely the capital budget. This would leave a $185,000 shortfall initially. Option 3 — Renovate existing parks Shop and Construct Addition Although it is recognized the current location is not desirable for the park shop, we looked at renovating and putting an addition (2600 sq.ft.) off the side. The addition will likely cost a minimum of $130,000 along with the previously identified renovation costs of $30,000. Unfortunately, revenue will not be realized from the sale of this property as in the other options and will require funds of approximately $160,000.Public washrooms for minor ball would not be provided Option 4 — Addition onto the Works Building As previously mentioned, an addition could be placed on the works shop at a cost of $205,000. The location is not desirable but this would be the cheapest option of building a new structure due to the fact the office space currently exists. The addition would provide for vehicle storage and materials storage only. The materials storage would not be as readily accessible for parks and facilities operations since it is removed from the Community Centre Area. Increased travel times between the shop and fieldwork areas will result. This cost plus the $35,000 required for the horse barn will total $240,000 less the $90,000 budget for a total shortfall of $150,000. Public washrooms for minor Staff Report - 7 — January 19, 2000 Parks Shop Relocation ball would not be provided. Conclusions Clearly the costs to renovate the existing horse barn and convert the cattle barn to accommodate horse users is the most economical method of meeting all the demands. This would allow for a centrally located parks facility which is desirable and while minimizing costs and providing for horse stalls which are to be recovered by users fees. In addition, an increased staff presence nearer to the Community Centre and parks will provide better customer service. Washrooms for minor ball would be provided. On this basis, option 1 would be the proposed preferred option. RECOMMENDATION "THA T the Staff Report dated January 19, 2000 be received, " and that "Option I be chosen consisting of a Request for Proposals to renovate the existing horse barn to accommodate the relocated park shop and staff be directed to commence negotiations to transfer responsibility of the entire Horse barn Operation to the Tillsonburg Trr-County Agricultural Society to be located in the cattle barn. " Respectfully submitted, S. T. Lund, P. Eng. Director of Operations Approved by, D. C. Morris,A.M.C.T. C.A.O./Clerk ARILS O��2F1�•to�5 rAC11�ti�f•`� __------------------------_«------{----------- -----» _»».»------------------------- -------_-------_ i �rg�Ic. I : 5`r,�F \NP L.ur�� N wKjH- rA KC ),Sx 3�' .2q x3L' �7�X 3�, -Z0'x 32- Pvs�-i��l � wA � I-1 - �36:s F 7G8 �•?F�4C.� i`��c�ti� s 25�0 s.r^ • i_____~--------�--- - ------------------------•----- 32c�c.G -�- --- - - �»»----�_ ®mom--------.+-ws�w«_ew.�sa-•--- _-...«•.-- s X . a The Tillsonburg Free Methodist Church 44 Tillson Avenue Tillsonburg, Ontario N4G W The Corporation of the Town of Tillsonburg 200 Broadway, Second Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 January 19, 2000 Dear Sirs: RE: By -Law 2925 - To Amend Zoning By -Law 1994, as ammended Lot 1263, Plan 500 (Northeast Corner of Brock Street East and Tillson Avenue) Till -Del Ltd. Thankyou for your letter dated January 17, 2000 informing us that the above mentioned By -Law is scheduled for third reading at the January 24th, 2000 meeting of Council. I believe it was the No ve M be,- ;..x.l meeting of Council where our concerns about the proposed By -Law changes were first brought to Council's attention. Our major concern involved the issue of adequate parking. It was indicated to Council that thirty-five (35) parking places would be required to comply with the proposed zoning change. There are not 35 parking spaces on the property in question. I indicated that the parking area is currently used by Annandale School for teacher overflow parking and student pick-up and drop-off by both buses and parent's vehicles. Our driveway, which is also used as an access to the property in question, is already congested during these times. Also, many of the non-residential uses that are listed in the C2-22 zoning request would involve a need for substantial parking facilities. Has the lack of parking as required by proposed zoning ammendments been addressed? How will it be resolved? Also, the list of possible uses of a C2-22 zoned property is varied. Places of business ranging from a brewer's retail outlet to a medical clinic to a fast-food restaurant would be allowed. How will these possiblities impact the neighbourhood, traffic flow, parking, growing littering problems, and the students at Annandale School? As neighbours only a few feet from the property in question we would like these concerns adequately addressed before the granting of a zoning change to a C2-22 designation. Thankyou. Yours sincerely, Pastor Doug Dawson Office 842-9352 - Home 688-9683 January 20, 2000 Mayor and Members of Council Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G 5A7 Dear Mayor and Members of Council: Please be advised that the following motion was passed at the B.I.A. Board of Management meeting held on January 13, 2000: Moved by Donna Rosenthal Seconded by Carrie Montgomery AND RESOLVED THAT THE B.I.A. Board of Management object to the rezoning of Lot 1263, Plan 5001 known municipally as 80 Brock Street East, (Till -Dell) to allow 3,500 square feet of office space for the following reasons: 1. The Board objects because it feels the proposed rezoning will be in contravention with the Official Plan; 2. The Board feels the application does not meet the parking requirements; 3. The Board feels this is a busy intersection near a school and since there is no on -street parking increased use could become dangerous. "Carried" For further information please feel free to contact me. Yours truly, Michael Graves, AMCT BIA Coordinator (6 "D.Beres" To: "Hildebrand, Cynthia"<childebrand@town.tilisonburg.on. ca>, Norris, <beres@oxford.net> Dare"<dmorris@town.tillsonburg.on.ca>, "Buchner, Lynn" 01}20l200011:57AM <Ibuchner@town.tillsonburg.on.ca>,'Verstraeten, Lana" <Iyerstraeten@town. tillsonburg. on. ca> cc: Subject: Fw: Road safety ----- Original Message ----- From: Dave Beres/Tillsonbur To: Steve Lund/Tillsonbur� Cc: Robert Musty/Tillsonburg ; David Wilkinson/JPHAYNES ; John White/JPHAYNES ; Rob Skevingion/Tillsonburg ; Brenda Carroll/Tillsonbur ; Cam McKnight/Tillsonburg ; Chris Rosehart/Tillsonbur ; Dave Beres/Tillsonbur ; Gayle Leachman/Tillsonburg ; Iry Horton/Tillsonburg ; Robert Smith/Tillsonburg ; Sam Lamb/Tillsonbur ; Stephen Molnar/Tillsonbur ; George Jaumol/Tillsonburg Sent: Thursday, January 20, 2000 11:59 AM Subject: Road safety Steve: In 1998 Council added the County roads within the town to our winter maintenance program. It was felt with the fee paid by the County we could clean these roads without adding extra staff or equipment and generating extra revenue. In November of 1999 Tiilsonburg assumed maintenance of North Broadway. This was formerly a MTO responsibility and was well maintained, around the clock, with Provincial dollars. Although the County and Town streets are well served with the dollars Council have budgeted, I question if the works department has enough budget to properly maintain North Broadway under the present structure. Between 12000and 18000 vehicles use this portion of road daily and given the snowfall of the past week, some areas of North Broadway appear to be a hazard. ITEM 2 Street lighting at Tillson Ave/ Annandale School Crosswalk The street lights at this location are are the same wattage as the rest of Tillson Ave. Im suggesting the 2 or 3 lights at the crossing be increased in higher wattage lamps allerting motorist of this area giving a higher safety factor. Would you please add this memo to the Council agenda of January 24.2000 for discussion. Dave Beres OMOUERS OUR FILE: The Corporutimi of the COUNTY OF OXFORD DEPARTMENT OF PUBLIC HEALTH AND PLANNING Planning and Development CO 9-21-204 January 13, 2000 Mr. Dave Morris Chief Administrative Officer / Clerk Town of Tillsonburg Municipal Offices 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mr. Morris: Phone: (519) 539-9800 Fax: (519) 537-3024 RE: Lifting of Part Lot Control 1115572 Ontario Inc. Lots 1 & 2, Reg. Plan 41 M-145 Town of Tillsonburg (Northeast corner of Dogwood Drive and Southridge Road) Please find enclosed an application received from 1115572 Ontario Inc. requesting that Part Lot Control be lifted from Lots 1 & 2, Reg. Plan 41 M-145. The application proposes a boundary adjustment between these lots removing a 0.3 m (1 ft.) strip from Lot 2 and adding to Lot 1. This adjustment will increase the frontage of Lot 1 to 19.3 m (63.3 ft.) and reduce the frontage of Lot 2 to 15.7 m (51.5 ft.). It has been the practice of this Department to request a copy of a resolution from the Council of the Local Municipality indicating its support for any application for the lifting of Part Lot Control. It would be appreciated if you could bring this matter to the attention of Town Council at its meeting of January 24, 2000. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this application, should be in the form of a recommendation to Oxford County Council stating that: "that the lands consisting of Lots 1 & 2, Plan 41 M-145 , Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. " We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that the proposed subdivision redesign is in compliance with the appropriate Residential Zone Provisions of the Town of Tillsonburg. Oxford County Public Health and Planning Committee will consider the application on January 20, 2000 and County Council will consider the By -Law to lift part lot control on January 26, 2000. If you have any questions, please do not hesitate to contact our office. M B/db Encl. p.c. 1115572 Ontario Inc. Yours truly, V_4!� T Michael Barrett, MCIP, RPP Intermediate Planner P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on,ca Reczi v ,' •Ja n `7, ao0c) APPLICATION FOR EXEMPTION FROM PART LOT CONTROL The undersigned hereby requests the County of Oxford to consider an application for exemption from Part Lot Control pursuant to Section 49(7) of the Planning Act on the lands hereinafter described. 1. PURPOSE OF APPLICATION (Please check appropriate box) Minor redesign to lots or blocks In a Registered Plan of Subdivision F-1 Sale of part lots created through road widening Creation of Individual lot(s) for seml-detached and row ❑ houses F] Creation of servicing easements In a Registered Plan Long-term leases for stores In a shopping centre on a ❑ Registered Plan ❑ Other Describe 2a ) APPLICANT'S NAME ��IT 7 C9N�-Ae-(o ( ti APPL I CANT' S ADDRESS�L-� TELEPHONE NUMBER`-/� 2b) Registered Owner (If other than applicant) Owner's Address Telephone Number 2c) List of any mortgage, charge or encumbrance on the property. Name �Zle Ss 0e S Address 2d) Location of Subject Land Lot Number(s) Plan No. 4(^-145 Yr. Plan Registered Part Number(s) Reference Plan Street Address ( I f any) �DC(OLoc_,r�:�J 0 The subject land Is I d on the EASE side of the Street I y i ng between �G'y l f' Street and 'Q&,.JS Street. 0 Application for Exemption from Part Lot Control Page 2 2e) Specific Indication of uses of land and bulldings 't k 2f) Official Plan Designation tC . Zoning 3. Site Information: (:..-Mach separate sheet If more than one lot) Lot i= �9-S Frontage � Lot Depth Lot Area Lot Coverage Front Yard Rear Yard Interior Side Yard Exterior Side Yard (corner lot) Landscaped Open Space (%) No. of Parking Spaces Width of Planting Strip Driveway Width Application for Exemption from Part Lot Control 4. Other (specify) Dated this �day of v I -, l �,i1CX(2J2 n of t h e of in the of DO SOLEMNLY DECLARE THAT: Page 3 Signature of Applicant All of the statements contained In this application are true and I make this solemn declaration conscientiously believing It to be true and knowing that It is of thetame force and effect as If made under Oath and by virtue of the Canada EvldQnQ0 Act. DECLARED before me at the o f )\i &] f�) LA -_-j 1 lam— i n t h e Of ( , t h i s day of Signature of Applicant r A Comttt I ss i oner•, <'tc,:"`''''7��'I, If Cod L( O SUBJECT a To AND PLAN OF SURVEY OF �11, ADDITloNS LOT 2 REGISTERED PLAN 41 M-145 Q TOWN OF TILLSONBURG COUNTY OF OXFORD oLD s to +s ir SCALE — 1: 250 I I O i` METRIC DISTANCES SHOWN ON THIS PLAN ARE IN METRES AND CAN w P.I.N. 00019 - 0277 I BE CONVERTED TO FEET BY DIVIDING BY 0.3048 KIM HUSTED SURVEYING LTD. N cli N 79' 22' 50' E 40.00 (P1 do M) Li 77 SURVEYOR'S CERTIFICATE Ltj NQRTIiWEST CORNER OF 2 N I CERTIFY THAT i � o (1) - THIS SURVEY AND PLAN ARE CORRECT AND IN ACCORDANCE WITH PART 2 _ I z THE SURVEYS ACT. THE SURVEYORS ACT AND THE LAND TITLES ACT AND THE REGULATIONS MADE UNDER THEM aj o 0 I r) r 7 o (2) - THIS SURVEY WAS COMPLETED ON THE o ,o o z P.I.N. 00019 - 0276 ^ a I LT67883 c y N 79' 22' 50' E 40.00 0" y�0 -0 i �0 ,, 2 N 79' 22' 50' E 40.00 (P1 k M) 1Q AAh 0y�`t' a Q 1y0 W m PART 1 ` a 0 0 a n of O 3 3 v LOT � M o G O (L pq rn N P.I.N. 00019 - 0275 o t 0 z LT67882 z 1� SOUniArST CORNER OF LOT f !ice I--< N 79' 22' 50' E 40.00 (P) do M) >—i SOU HRIDGE FROAD (20.12 WIDE - REGISTERED PLAN 41M - 145) P.I_N. 00019 - 0437 DATE KIM S. HUSTED ONTARIO LAND SURVEYOR NOTES (1) - BEARINGS ARE ASTRONOMIC AND ARE REFERRED TO THE EASTERN LIMIT OF DOGWOOD DRIVE AS SHOWN ON REGISTERED PLAN 41M-145 HAVING A BEARING OF N 11' 23' 10' W LEGEND f DENOTES SURVEY MONUMENT FOUND 0 DENOTES SURVEY MONUMENT SET SIB DENOTES STANDARD IRON BAR IB DENOTES IRON BAR RIB DENOTES ROUND IRON BAR (WIT) DENOTES WITNESS 1582) DENOTES KIM HUSTED SURVEYING LTD. PI) DENOTES REGISTERED PLAN 41M-145 M) DENOTES MEASURED S) DENOTES SET P.I.N. DENOTES PROPERTY IDENTIFIER NUMBER KIM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR 30 HARVEY STREET. TILLSONBURG ONTARIO, N4G 3J8 PHONE:519-842-3638 FAX: 519-842-3639 PROJECT: 99-5354 REFERENCE: F.F.6 DISK No. DWG. i) w. 392 CKO. KS.tI LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES December 1, 199% 7. The Full Authority met at 7:30 p.m. in the Authority boardroom with all members - present 'except Sytsma, F. Sanderson, and C. Evanitski. Staff present were J. Oliver, P. Bravener, J. Robertson, D. Holmes and W. Cridland. The Chairman called the meeting to order and welcomed everyone. He ask'ed'if there were anti otier agenda items. Two items were added. The calendar of events was reviewed for December. The Christmas party is December 3, and a special full authority meeting will be held on December 21 at 1:30 at which time S. Strobl, and K. Elliott from MNR will present the Draft Southern Ontario Silvicultural Guidelines. R. Orth circulated a newspaper article to all members from The Sentinel -Review on timberland in the heart of dairy country - Oxford County. Mr. Van Londersele inquired if the proposed date of February 23' for the annual meeting was okay? There were no objections and the date was set. Mr. Van Londersele also noted that because of the date of the first Wednesday after the New Year holiday that staff were recommending that the Full Authority meeting be held on January 12''. Members were in agreement. Agenda items for discussion will be the six month meeting structure/review, election of Chairman, and Vice -Chairman. Mr. Holmes requested to have the 1999-2000 woodlot management prescriptions reviewed and approved at the special full authority meeting on December 21. Copies of the prescriptions will be handed out to members at the end of this meeting. The Chairman called for and received no disclosures of interest. MOTION A-95 - moved by C. Van Paassen, seconded by P. Black and carried that the minutes of the previous meeting of the Full Authority held November 3, 1999 be adopted as circulated. BUSINESS ARISING J. Oliver presented a memorandum dated November 23 regarding a summarization of information on the individuals who have expressed a willingness to sit on the Forestry Technical Advisory Committee. He reported that of the ten names listed, R. Lambert has withdrawn his name as a candidate, but is willing to help the as a TAC at any time. Mr. Oliver reported that senior staff are suggesting that all of the nine individuals be invited to sit on the technical advisory committee. Discussion followed with several members expressing the opinion that the committee would be too large with nine members, while others suggested that it brought in more expertise and would only serve the best interests of the authority. MOTION A-96 - moved by M.Gartshore, seconded by J. Wells and carried that the terms of reference for the proposed Forest Technical Advisory Committee be modified to allow for up to 9 members to sit on the committee and that the following be named to the committee: Richard Reader Jane Bowles Steve Williams Dolf Wynia Steve Scheers Ken Elliott Dawn Bazely Carol Tattersall David Holmes The General Manager reviewed the proposed recommended changes to the personnel policy/admin regulations. Mr. Oliver provided clarification to the questions asked. MOTION A-97 - moved by J. Wells, seconded by P. Black and carried that the proposed amendments to the LPRCA Personnel Policy/Admin Resolutions and Regulations document, as detailed in a FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells December 1, 1999 memorandum from the General Manager dated November 8, 1999, be approved AND FURTHER that amended copies of the document be circulated to all members by February 1, 2000. W. Cridland, Lands & Water Supervisor reviewed the summary of her report for Rocks Mill Dam Status as presented in the staff report dated October 26, 1999. W. Cridland's report reveals that the hole in the north wing wall has been repaired but the dam weir itself remains in poor condition Discussion followed regarding the various problems and environmental concerns. P. Black suggested that the committee direct staff to further investigate a full benefit/cost analysis . MOTION A-98 - moved by P. Black, seconded by M. Gartshore AND DEFEATED that we direct staff to investigate further the major environmental concerns outlined in W. Cridland's report on the Rocks Mill Dam AND FURTHER to direct staff to investigate the extent of the damage to the remaining portion of the Dam and the associated costs. Staff were directed to continue to monitor status and report any changes/concerns. The General Manager reviewed draft #2 - 2000 Budget. The second draft assumes a $4,000 decrease to corporate for a vehicle lease, watershed management assumes a $4,144 withdrawal from reserves to offset a 5% reduction to MNR grants. Backus Complex may still require changes based on decisions that are currently being considered by the sub -committee. Field operations assumes $3,500 from the Long Point Foundation for fish stocking and tree planting projects. The draft shows an increase in agreement forest product revenue. Capital projects have been decreased by $16,000, a decrease of $1,000 for TODS signage, and $15,000 for GIS mapping. Other programs assumes $1,000 for a groundwater festival project and $5,000 for the water conservation strategies implementationNorth Creek project with funding for both from Long Point Foundation. A donation from the Norfolk Co -Op of $10,000 will also be used for the water conservation strategies implementation project. The millstone project requires $4,600 from agreement forest product revenue to balance. The total withdrawal from reserves to balance the draft #2 budget will require $189,144. Discussion followed with an emphasis on the decision to leave the levy at a zero percent increase, the amount of agreement forest product revenue and the allocation of those funds within the budget process, plus the amount of withdrawals from reserves. Staffadvised that there are still a few other modifications that will have to be made before a final draft budget is accepted prior to the annual meeting. An example that P. Bravener, Supervisor of Finance pointed out was the additional $30,000 expense for Camp Trillium taxes. Draft #3 -2000 Budget will be reviewed at the January meeting with any further modifications. W. Cridland reported that the Ministry of Environment is in support of the Long Point Region Conservation conducting a groundwater assessment of the Big Creek watershed. W. Cridland reported that the cost of conducting an assessment could be in the $50,000 range to do a good job. She reported that there is an initiative of agencies at present particular the farm agencies to store water more effectively. J. Oliver and D. Van Londersele will be meeting with the Region of Haldimand-Norfolk to inquire if there is any funding available for groundwater assessment. Staff reported that they have confirmed that S. Strobl and K. Elliot from MNR will be here for the presentation on Draft Southern Ontario Silvicultural Guidelines on December 21 at 1:30 p.m. Two other items will also be on the agenda - 1999-2000 woodlot management prescriptions and a vehicle tender review. D. Van Londersele thanked M. Gartshore for arranging to have S. Strobl attend the meeting. FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 2 December 1, 1999 S. Hazen reported that the meeting on the St. Williams Crown Forest operations was held November 12, and was well attended. There was staffrepresentation and other committee members in attendance. There was a presentation from J. Walker, General Manager of the Westwind Forest Stewardship Inc. which is a non-profit organization who's purpose is to manage the publicly owned French/Severn Forest in a way that is ecologically and socially sustainable. The organization is directed by a local board that includes community and forest industry representatives. Other committee members/staff expanded on the ideas/conversation etc presented at the meeting. Further meetings are to be scheduled. FINANCIAL The Supervisor of Finance reported there were some year-end housekeeping motions required. MOTION A-99 - moved by S. Hazen, seconded by R. Orth, and carried that the agreement forest product revenue generated in 1999 be used as identified in the 1999 budget and as per further motions during the 1999 year plus additional funds be used as required to balance 1999 operations, AND FURTHER, if there is any surplus funds that they be transferred to the New Forest Product Revenue Reserve. MOTION A-100 - moved by R. Orth, seconded by S. Hazen and carried that an additional amount of $250 be withdrawn from the Conservation Areas Forestry Reserve to cover legal costs associated with the Rock's Mill property. The General Manager reported that there appears to be sufficient funding within the 1999 operation budget that would allow LPRCA to purchase a mini van in 1999 to replace the current 1994 station wagon. Discussion followed comparing a van to a station wagon and the use etc. or a purchase versus a lease. MOTION A-101- moved by L. Chanda, seconded by S. Lamb and carried that staff be authorized bo tender for the replacement of the LPRCA station wagon with a 2000 mini van vehicle to be reviewed by the Board on December 21 and subject to available 1999 year-end funding. MOTION A-102 - moved by C. Van Paassen , seconded by P. Black and carried that the over- expenditure on the Haldimand C.A. water storage project of $2,872 be covered from the allocation for the Haldimand Washroom renovation capital project. CORRESPONDENCE H. Lutzi requesting assistance with a capital project at Selkirk Provincial Park. MOTION A-103 - moved by B. Abele, seconded by J. Lester and carried that the Authority provide up to $1,484 (10% of 1998 revenue to the Authority) to Hans Lutzi to assist with projects at Selkirk Provincial Park detailed in his request received November 11, 1999. I. Mark, MP regarding tax advantages to charity donations. The General Manager was requested to respond. MOTION A-104 - moved by J. Wells, seconded by S. Lamb and carried that the Authority indicate its support for Private Members Bill C-312, proposed by I. Mark, MP, that would give enhanced tax deduction benefits for donations to charities AND FURTHER that watershed MPs be so advised. FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 3 December 1, 1999 D. Holmes reported that he had met with C. Maher, and A. Denys from MNR and discussed the memorandum of agreement with MNR regarding LPRCA forest lands which expires on June 30, 2000. Both parties are suggesting that the authority review a five year agreement as per the draft that is being presented. P. Black questioned the level of service that will be provided by MNR and M. Gartshore questioned why there was no mention of S. Strobl's Southern Ontario Silvicultural Guidelines in the memorandum of agreement. J. Oliver suggested they were not needed as it is a provincial statement, and we will have to conform to these guidelines. MOTION A-105 - moved by J. Lester, seconded by B. Abele and carried that the Authority enter a 5-year partnership agreement with Aylmer District Ministry of Natural Resources for the provision of technical advice and information related to the management of LPRCA forests. Norfolk Field Naturalists - thank you from D. Degrieck for the invitation to the authority annual bus tour that was held back in July. M. Farrow, Special Advisor thank you for D. Van Londersele's submission on Haldimand-Norfolk restructuring in respect to the conservation authorities. MOTION A-106 - moved by J. Wells, seconded by L. Chanda and carried that the following items of correspondence be received as information: NFN re: Thank -you - 1999 Watershed Tour (FYI) M. Farrow re: submission received - H-N Restructuring (FYI) NEW BUSINESS D. Holmes reviewed the staff report from C. Poffon a proposed agreement with Ducks Unlimited that would allow the placement of duck nest boxes at Backus Heritage Conservation Area MOTION A-107 - moved by S. Lamb, seconded by L. Chanda and carried that the Authority enter an agreement with Ducks Unlimited Canada for the provision, placement and maintenance ofwood duck nest boxes at Backus Heritage Conservation Area in accordance with the draft provided, except that the agreement not be registered on title and the Authority shall not require DU approval regarding area or reservoir management. Staff were directed to look at details regarding the length of the agreement. D. Holmes presented the proposed fee schedule for the Conservation Areas and Backus Heritage C. A. He pointed out a typo error on the pavilion rental. It should read $25. not $50. MOTION A-108 - moved by L. Chanda, seconded by S. Lamb and carried that the 2000 Season Park Fee as detailed in the memorandum and schedule from the Field Superintendent dated November 15 be approved. The General Manager presented a request for 1999 carry over vacation requests. FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 4 December 1, 1999 MOTION A-109 - moved by S. Hazen, seconded by R. Orth and carried that the following staff be authorized to carry forward unused vacation days to 2000: P. Bravener - 5 days G. Van Louwe - 6 days J. Robertson - 8 days J. Oliver- 4.5 days K. Brown - 10 days B. Baskerville - 4 days The Field Superintendent reported that the current barn/pavilion at Haldimand C. A. has deteriorated to the point that it has become a hazard to the public. He circulated pictures of the building for review. MOTION A-110 - moved by R. Orth, seconded by S. Hazen and carried that staff be authorized to advertise for a contractor to complete the demolition of the current barn/pavilion at Haldimand Conservation Area and proceed with the construction of a new pavilion as a capital project in 2000. D. Holmes circulated tree marking prescriptions for the 1999-2000 forestry operations - JAQUES TRACT, LANDON #9 TRACT, HARLEY (ROSWELL-BROWN TRACT, and two reports from A. Woodliffe, and B. Kington. He will mail out the ANDERSON, OATMAN C.A. and an addendum to the JAQUES TRACT prior to the special meeting being held on December 21 to review and approve 1999- 2000 forest operation prescriptions. MOTION A-111 - moved by J. Wells, seconded by S. Lamb and carried that we do now enter an "In Camera" session. MOTION A-112 - moved by B. Abele, seconded by M. Gartshore and carried that the "In -Camera" session be adjourned. Discussion centered on a reclassification of a position and personal use of the authority vehicle by the General Manager. MOTION A-113 - moved by C. Van Paassen, seconded by P. Black and carried that the Resource Technician position be re-classified as a permanent position effective January 1, 2000. The personal use of the authority vehicle discussion was deferred until the January meeting. The Chairman adjourned the meeting and suggested the Video "Groundwater: Our Hidden Treasurer be included on the next agenda time permitting. i Dan Van Londersele Pam Bravener Chairman Supervisor of Finance FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 5 i LONG POINT REGION CONSERVATION AUTHORITY SPECIAL FULL AUTHORITY - MINUTES December 21, 1999 The Full Authority met for a special meeting at 1:30 p.m. in the authority boardroom. All members were present except J. Wells. Staffpresent were P. Bravener, J. Oliver, D. Holmes, B. Baskerville and J. Robertson. The Chairman called the meeting to order and welcomed everyone. He extended a welcome to guests S. Strobl and K. Elliott of MNR. He also welcomed others who were in attendance for the presentation of the new provincial draft Southern Ontario Silvicultural Guidelines. Mr. Van Londersele stated he had a brief synopsis of happei ings that he wanted to share prior to the presentation. He reported that J. Oliver, W. Cridland and himself had met with staff from the Region of Haldimand-Norfolk engineering committee and presented information on the North and South Creek Water Needs Project for partnering/funding. He also noted that both J. Oliver and he had met with T. Barrett, MPP, to discuss funding from the Province for the Big Creek groundwater assessment study. Mr. Van Londersele noted that it appears there will be funding available under the Provincal Water Protection Program in conjunction with a program called NSWCP through OFA. He reported that the sub -committee for BHV had met and will be meeting again prior to the next Full Authority meeting. At the last sub -committee meeting former staff and volunteers were in attendance and presented several ideas and other information to the committee for consideration. He suggested that some major changes could be presented to the full authority for consideration. Mr. Van Londersele noted that the Conservation Authorities Act states that the election of chair/vice-chair should take place at the first meeting that is held in the new year. Therefore the election will be held at the January 12th meeting. J. Oliver reported that K. Elliott, D. Holmes, S. Strobl and himself had met earlier in the day to review ongoing projects that MNR and LPRCA are participating in together, plus the prescriptions that D. Holmes had prepared for LPRCA . He noted there was lots of discussion and good feedback from MNR in regards to LPRCA's management techniques and willingness to participate. The Ministry is using several authority woodlots in a multi year study to assess results of different marking approaches and hope to use our property for field training of new tree markers. Chairman D. VanLondersele called upon S. Strobl for her presentation. S. Strobl acknowledged the invitation and pointed out that the documentation is still in draft form but she doesn't expect any major changes other than the usual housekeeping. She went on to explain the guide and the numerous guidelines based on research that were conducted in southern and central Ontario, the Lake States, and the northeastern U.S., as well as on practical experience with the development and implementation of silvicultural prescriptions in southern Ontario. The guide describes the important forest types of southern Ontario. There are descriptions of the silvical characteristics of the most important species, including information about their distribution; preferred site characteristics; associated forest cover; reproduction and growth to maturity; reaction to competition; factors limiting development, growth, and health; and stand structure and dynamics. S. Strobl pointed out the guide provides recommendations for the management of the most important forest types in this part of the province. It explains how to conduct site assessments; as well as evaluate, select, and implement the most appropriate silvicultural prescriptions designed to foster healthy forests, promote regeneration and rapid growth, and enable efficient harvest, while i i ' ' g harm to the site, stand, and the greater forest ecosystem. The guide details regeneration, tending, and thinning procedures for a variety of different forest types, and where applicable, discusses other forest values and their protection. S. Strobl noted that you have to understand the basal area concept; it's an important component of the guidelines. She touched on various studies, barriers, economics, certification, stewardship councils, logging practices, MNR commitment, old FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Blade, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells growth etc. Committee members asked several questions. K. Elliot provided information and responded to some of the inquiries/questions. Chairman D. Van Londersele thanked S. Strobl and K. Elliot for attending the meeting and making the presentation. Members agreed it was very informative and a reflection of their expertise. The document should be formalized and available in early March. D. Holmes, Field Superintendent, reported that he had distributed the prescription reports to committee members, MNR, and staff for the 1999-2000 Forestry Operations and he had met with K. Elliot and S. Williams in consultation with the guidelines and reviewed the prescriptions. He suggested that the committee review each prescription separately. He noted that K. Elliot had suggested some modifications and his comments will be incorporated into the plans. Included in the 1999-2000 prescriptions are expanded size class which includes a 60+ cm dbh category and a one pass system The members reviewed each prescription and noted changes were the Jaques Tract- basal area modification. Harley Tract - new sizes class breakdown and try a different implementation of marking and harvesting in the core areas to change the basal area.. Landon Tract - size of openings will be stated and changes to the basal area. Anderson Tract - remove a lot of pine in the area. Oatmman Tract - stand conversion of the conifer plantations to hardwood. M. Gartshore requested that the Landon Tract prescription be removed from the approval motion and voted on separately so it could be managed under a different plan.. P. Black seconded the request. The chairman called for a vote on the removal of the Landon Tract prescription; only M. Gartshore and P. Black approved the request. The motion was read as presented and M. Gartshore requested a recorded vote. MOTION A-114 - moved by J. Lester, seconded by R. Orth and carried that the prescription reports presented December 21, 1999 for the following properties be approved. Landon Conc. 9, Tract Anderson Tract Plantation Jaques Tract Plantation Harley -Roswell Tract Oatman C.A. Plantation S. Hazen Yes, J. Lester, yes, R. Orth, yes, G. Systma, yes, S. Lamb, yes, M. Gartshore No, G. Evanitski, B.Abele, yes, L. Chanda, yes, F. Sanderson, yes, P. Black, yes, C. Van Paassen, yes. D. Holmes was requested to look at implementing an independent audit of marking & cutting for the 1999- 2000 prescriptions and hiring a certified tree marker or registered forester to carry out the audit. He will make a further report in January. The General Manager presented a memorandum dated December 15, 1999 regarding vehicle tenders for the station wagon replacement. The report shows that five tenders were received and quotes for purchase and lease options were presented. Discussion followed and the lease or purchase option was the topic. Funds are available in the 1999 budget for a purchase. MOTION A-115 - moved by P. Black, seconded by C. Evanitski and carried that a 2000 Dodge Caravan be purchased from Friedrich Motors of Simcoe, at a total purchase price of $18,600 plus taxes ($2,790 approx.), as presented in their tender dated December 13, 1999. Members acknowledged D. Holmes for the quality of work that is reflected in the 1999-2000 prescription reports that were presented. Chairman D. Van Londersele wished everyone a very Merry Christmas and a Happy New Year. Dan Van Londersele Chairman Pam Bravener Supervisor of Finance FULL AUTHORITY COMMITTEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 2 Ministry of Ministbre desTZ17 'tari e% Transportation Transports U loom'Al Telephone: (519) 873-4399 Surveys and Plans Section, Southwestern Region, 659 Exeter Road, London, Ontario. N6E 1L3 r...,. January 5, 2000 y ': David C. Morris, . Chief Administrator, Town of Tillsonburg, 200 Broadway, 2na Floor, Tillsonburg, Ontario. N4G 5A7 Dear Mr. Morris: Re: TRANSFER OF HIGHWAY, In the Town of Tillsonburg, Highway 19 Pursuant to subsection 29(4) of the Public Transportation and Highway Improvement Act and by virtue of an Order in Council number OC-2400/99 approved on the 15`h of December, 1999, the portions of highway under the jurisdiction and control of the Ministry and shown as PARTS 1 and 2 on Ministry Plan P-1774-88 have been transferred to the Corporation of the Town of Tillsonburg on and after the day on which this Order was approved. On and after the said date of transfer, the said portion of highway becomes part of the Municipal Road System and as such will no longer be classified as "through highway" as defined by the Highway Traffic Act. Although any existing traffic control devices such as stop signs, etc., will be left by the Ministry and become the property of your municipality, they have ceased to be of force and effect on and after the said date of transfer. Traffic using this portion of highway will be subject only to the pertinent controls set out in the Highway Traffic Act. If the municipality wishes to authorise and enforce any municipal traffic controls and devices, stop signs, etc., to regulate traffic using this portion of highway or intersecting roads on and after the date of transfer, it will be necessary for the Council to enact traffic control by-laws by following the established procedures in conformity with the requirements of the Highway Traffic Act. Traffic on Municipal Highways would be controlled in the same manner in which you regulate traffic on Municipal Streets which are subject to similar controls. Please return a copy of this letter to the undersigned acknowledging receipt of same. Yours truly, Garry Pullin, C.E.T., Supervisor Plans, c.c. District Engineer - London/Stratford Manager, Program Development and Evaluation Office _ ACKNOWLEDGED BY: (Clerk) DATE: Made from recovered materials Fait de mat6riaux rdcup6rds JAN-12-2000 12:45 TOWN OF INGERSOLL 519 485 3543 P.01iO4 v FAX a MEMO •go•+�'�' n7Rau�„ 9�a44 TO: JOHN INNES - TOWNSHIP OF NORWICH WENDELL GRAVES - TOWN OF AYLMER l DAVID MORRIS - TOWN OF TILLSONBURG FROM: EDWARD A. HUNT CLERK ADMINISTRATOR I DATE: MOND" JANUARY 10, 2000 RE: MEETING NOTES Attached are the meeting notes of the Area Public Utility held in Ingersoll on January 6, 2000 for distribution to y !itical Committee Meeting members. � I I el• JAN-12-2000 12:45 TOWN OF INGERSOLL 519 485 3543 P.02iO4 MEETING NOTES OF AREA PUBLIC UTILITIES: POLITICAL COMMITTEE MEETING JANUARY 6, 2000 COUNCIL CHAMBERS - TOWN CENTRE ING RSOLL, ONTARIO PRESENT. Township of Norwich Councillors Nancy Waltner, Donald Doan and Allan Dale, John Innes, Clerk Administrator/Treasurer Town of Aylmer Mayor Bob Habkirk, Doug Auram, Roger Vanderendonek, Wendell Graves, Clerk Administrator Town of Tillsonbum Mayor Cam McKnight, Lynn Buchner, Dlrector of Corporate Services Town of Ingersoll Mayor Michael Hennessy, Councillor 'Ernie Hunt, Edward Hunt, Clerk Administrator. i Mayor Hennessy assumed the chair and welcomed everyone to the meeting. He gave an overview of the status of Bi1135 in Ingersoll noting: • PUC ISO 9002 registration complete for meter board calibration, supply, installation distribution and maintenance and hydro. • PUC recommended for accreditation by Measurements Canada for metre board. Meter testing will provide revenue stream. Joint service agreements entered into with two n ighbouring ME�U's. • Shared services agreements entered Intoforcomp utersystems with three area communities and looking for additional partnerin opportunities such as pole inventory etc. BUSINESS STRATEGY ANTICIPATET COMPLETION DATE PUC Valuation Complete Transfer By -Law February 2000 Incorporation LDC and/or Retail April 2000 Commissioners to continue as directors November 30, 2000 Advertise and appoint Board of Directors May -July 200 Seek out joint ventures for central billing and metre reading Ongoing Present thinking is to retain hydro Supplies of hydro a concern Ongoing Supplier of Hydro a concern Ongoing r JAN-12-2000 12:46 TOWN OF INGERSOLL 519 485 3543 P.03iO4 Area Public Utilities Political Committee Meeting Y ` - TOWN OFAYLMFR Mayor Habkirk noted Aylmer's progress on Bill 35: January 2000 • Moving slowly • Reviewing an options issue matrix chart to determine best course of action • Talked to Ontario Hydro Services regarding selling • Need to understand RD 11 Consultants Report on hydro, natural gas option not overly impressed and feels report is flawed NRG (gas utility) not bringing anything to table. TOWN OF TILLSONBURG Mayor McKnight noted Tillsonburg's progress: • Not impressed with RD 11 presentation and reports • 'Transfer Bylaw passed • Bylaw discloses commission and pays a severance. • Bylaw creates an LDC and transfers all PUC employees to the Town as Town employees. • Savings in elimination of two payrolls • Formation of customer service centre for of hydro, water and tax bills and general information. Billing systems maintained at status quojayment r present on Hams system. Will be integrating all billing and general levy in te future. LDC will contract back to Town for emploees • Noted customer aV personal confidentiality must be maintained under Bill 35. • Will not set up retail affiliate and LDC will act as default supplier T0WNSHIP OF NORW/CN Representatives noted the following: • Not impressed with RD II following presentation and dismissed as "pie in the sky" • Presentation made by Ontario Hydro Services • Council not happy with service and supply by Ontario Hydro Services to 90% of Township residents i • Concerned about liabili is ue regarding spot market pricing flyctuation and should 90 /o of residen be F enalized for the 10 /o served by the xisting PUC if retained. • 'transfer Bylaw to Council by February 2, � • Not interested in retail affiliate • Two options - sell or joint affiliate ' � _ t ,A JAN-12-2000 12:46 TOWN QF INGERSOLL 519 485 3543 P.04iO4 Area Public utilities Political Committee Meeting January 2000 -3- GENERAL DISCl/SSIaN � Questioned the value and use of In er Connect and the value received for fees paid. General concerns by all that RD II eports flawed • Discussion of board make up for a joint LDC • Mayor McKnight felt Tillsonburg would stand alone as an LDC but is prepared to discuss and joint LDC • Agreement that group should continue to meet • Discussion on integrated billing system ie. Staff savings, contract billing RD II report does not address stafl reductions • Central billing to be a priority discu sion item. f//�..i1/MfTArfwMg v■ vier•-Iw .-.w,.....�... The Town of Aylmer will prepare an Me ranqum of Understanding for review and signing by the four Mayors. Next Meeting: Monday January 31, 2000 2:00 p.m_ Council Chambers Tillsonburg, Ontario ADJOURNMENT On motion the meeting adjourned at 3:55 p.m. Notes prepared by Edward A. Hunt Clerk Administrator Town of Ingersoll i TOTAL P.04 a 81/18/88 Z3:ZS:ZB EST: ASSOCIATION OF?-> CLERK-Tillsonburg T Page 68Z JAN-18-00 TUE 05:32 PM AMO For Your Onformation To the attention of the Clerk and Council. FAX NO. 416 971 6191 P. 01 Association of Municipalities of Ontario 383 Urdvanaily ToMto ON SM5O 1E8 Tel: (416191 ema o4municam-cam Please ensure that copies of this are distributed to all Members of Council For Immediate Attention January 18, 2000 - FYI - 001001 province Announces New Welfare Fraud Measures Issue: April - welfare fraud in Ontario, the Province announced today, that starting with in the the goal of ending gc 00 welfare recipients convicted of welfare fraud will be banned from receiving benefits 1 , 20 , future. Fact: The Provincial Governme nt's zero tolerance announcement stresses that welfare recipients must be ovincial charged and convicted in a court before permanently losing their benefits. This new Pr ePr charged and olicy will be achieved through a change in regulation, and will affect �``y those recipientsold policy of giving convicted of fraud on and after April 11, 2000. Thisnew policy ending on frequency of fraud offence welfare recipients varying periods of benefit suspensionp conviction. s Social Assistance Task Force is meeting with senior Ministry staff on Thursday, January 20, AMO meeting, members will press for more information regarding this and other w'11 be 2000. At this m g. announce ments. Among other issues, members of the AMC Social Assistance Task ment targets, the seekingadditional details on the criteria defining the increases to community fans for addressing the need status of the Innovation Fund and GP5 placements, andtheopportunity stress the importance of the for additional child care. AM4 staff will also take thepp y municipal/provincial partnership. regard today's or any previous Ministry of Community and wecNatll if you have any questions re g Services announcement, call Dino Zuppa, AMO Policy Advisor, at 416.971.9856 ext 3�2 an try to get answers at this week's meeting. This informafinn is elvailable through AMO's MUNICOM network at www.municom.com 6 PatVanini, Director of Policy and Govemment Relations at (416) 971_ 9856 ext. 31 or Dino Zuppa. Policy Advisor at ext. 342. i±or more information contact: For transl'mlS5ior1 problems: contact Lorna Ruder at (416) 971-9856 ext. 300. lo �. , .!/ / -747-47 -7/7 r / 7 - 17-7 III i C�-�' �'-��" �'�` •- !� _. - - <7- 47 Z-';077- - - — Ll ,�� -�� --� - wr o-r--- fir--z.; ,-,. �.-• �,/j --�, -�j-` -�- -- -t � -�- ---- - �,-----._ ._ ..___ - T-` •, • , v / 'V J v v V f- Yvut tyl'iv:R^1 11.6 �V nilY1V.� 9 a r A 'Xir $ / f, - a- -V- V, 4 W 44/ff7* 2. County of Oxford RE: Review of County Government f �f 3. Royal Canadian Legion RE: Open House 4. City of Belleville RE: OSUM Annual Conference and Trade Show — May Pr 5th12000 5. Ontario Civilian Commission on Police Services RE: Hearing to Consider Request for Consent to Disband the Tillsonburg Police Service — February 7t', 2000 6. Attorney General and Minister Responsible for NatiN Affairs RE: Provincial Offences Act 7. Tillsonburg District Memorial Hospital RE: Supported Housing Initiative 8. Tillsonburg Police Services Board RE: OCCPS Decision — Proposed Annual Budget — City of Guelph 9. Rotary Club of Tillsonburg RE: Y-2K Celebration 10. Federation of Canadian Municipalities RE: CRTC Initiating Rights -of - Way Proceeding 11. East Zorra-Tavistock RE: I" Municipal Invitational 13onspiel — February 4`h, 1999 12. Tillsonburg Multi -Service Centre RE: Food & Farce Fundraiser — February 19t', 2000 J. Resolutions K. By -Laws 1. By -Law 2929 - To Levy the 1999 Payment in Lieu of Taxes against the Tillsonburg District Memorial Hospital L. Notice of Motion one 2 T.H CORPORATION OF THE TOWN OF TILLSONBURG COUNCIL AGENDA MONDAY —January 10'', 2000 — 8:00 P.M. ORDER OF BUSINESS: A. Closed Session B. Adoption of Minutes -- December 13`h and 20'`. 1999 C. Adoption of Agenda D. Declarations — Municipal Conflict of Interest Act E. Appointments/Delegations 1. Mr. Joel Pearce RE: Application for Zone Change — Somerset Homes of London Inc. (see Public Hearings) F. Public Hearings l . Application for Zone Change — Somerset Homes of London Inc. (County Report to follow) G. Reports 1. Staff Report RE: 1999 Hospital Payment in Lieu (By -Law attached) H. Communications I. Information 1. County of Oxford RE: Application for Official Tian Amendment and Zone Change — Coyle's Products Limited I t ° 1 \\ 000l lk \Q seronac -► 1>t r Af / �\ t•e - rn! � \ I ♦ �/ \ IA Otte 15, site 'G' ♦ r 2505031 s f. 26,12152 s.f. / �\ 1,124.62 of. 9203.615 of. •_......... ....................................................................•-•------......\........0............ i 3083R 34.449i 8 units 10 unita � 11 ` CMAM \ � 16 cars 20 cars x sr' 20• 4W E net►• x sr,• 2d W ! ar 16 cars 20 care % go 61t(3 '5' site 'C* • 2505831 s.r. 26.12152 of. 1,124.62 8.r. W03.615 of. 30b3% 34.44% a unita 10 units 16 care 20 care 16 care 20 care 7 % loo, goo ................. ......... TMACK o LDQ - TYP. do lu Aa/ ..... .............................. ................................ .............. ......... ........... ............... .j K W 20' 40 E. K 46- 297 sV' E OLW I / CANT W PLdCE CGTlC. CURB iYPB 'A• ROLLOVER aR6 TTPE 'B' ' //----��g,\\ \\ \// /�\ / \ v niNn.,e"iaN:srO" 1� Imna Ilmu welmm dmmm site J1s'B' .I4 uu 4131"1 ✓. Ja,RIDJ .1. t ld.q ..« - Rp1s1.L SAM J. ---I. (I00) 15Ax 323% n ..1 Wt. wWI. wwt. PlS ug. �yW at ps loll 1.D ur. O! un P-" prwlE.A Is ur. lm u.. pbMlg .p.ce nx. ]!!' a Isar' rJAI x Nsn) C p I� LQ Lae) ...nm RROPOsm R[OIDp.ITIiL PROJECT ..,.. w.we.sa m.. Im.wa.s au+. Nu mw Mn J LdNO6Ca1.� PL4V o GPp,NR) 10, *1N. TBACK LOM rrP. tp aF/ ............ ..... .............................. ................................ .............. ---------------------- ..................... : V VL 46' 2W AV E. mw K 46* 21W 40' IL PETIT.iON We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M 16, in tl$ Town of Tillsonburg for the following reasons: 1. h*dequate sewer capacity in current system. 2. Inadequatow4ter capacity in current system. 3. Inadequate g. 4. Excessive - r current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. -- E61 PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M-16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME ADDRESS T'O ,,.—' ,. _ I . , _,.e 24T � JJ PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M-16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infiastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME SIGNATURE c PETTITON We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M 16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. S. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. N_ ADDRESS SIGNATURE PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7 274, Somerset Homes of London Inc., requesting a zone change from the current !Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134; Plan M-16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME ADDRESS SIGNATURE r ti PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M 16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, ie., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME ADDRESS SIGNATURE P,A19-c SAr4peo 23 t-n9e.%► cue' i �s'I'j6vs eddC'; . I , L c�5 piac, le �Z.3 GU-k f� - F44r tA /1 1 , -7 23 Wve,-% U�n TA3e1L4,ZC'PLq 16V C2Z "?-45�AZ-e� n C j � LI n vt Oki a -k �,6 C, N�"' I �a ".X- Lb -T- fl �4/ g Cam. U V zp" l� 414) 1 E (I PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7 274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M 16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME ADDRESS SIGNATURE A� I'? PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M-16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance 6. Nn,ative impact on subdivision property values. N.= ADDRESS SIGNATURE PRUl D RAR A./Oaf\-/ 3 6i9X D//VIOL rcw2 1 i( _ J_1�9 Jt ,A191eR91 C 0 A) PETPI`ION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current 'Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M 16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. S. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME G ADDRESS / L . S' 447t Y) t ti&L- C.�r�' f� P�ITIUIV We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20Y to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134; Plan M 16, in the Town of Tillsonburg for the folWwing reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. I. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME ADDRESS I PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Ztesidential Third Density (R3-20Y to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M-16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME .ADDRESS �11Z'41 S- 116 7614.'U 42-4 V- Z� � .. �- -*, /- I ; PA PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Residential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south.of Woodstock Drive being Lots 131,132 and 134, Plan M 16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parking. 4. Excessive traffic for current infrastructure. 5. Inadequate access for emergency services, i.e., fire, police and ambulance. 6. Negative impact on subdivision property values. NAME ADDRESS SIGNATURE 1 GAL' P I/ l�/.L /L 7A /IfA G �(' OR % iz— S G,1.-3u % , 4 <<' 1 � i -L L IZSei bi 7Y, 4:,7'6,� '? 0 V Se -me- C o -L C i r 1 rvkbm oh/ &. C, w PETITION We, the Residents of Rolling Meadows Subdivision, are opposed to the Application for Zone Change, File No. ZON 7-274, Somerset Homes of London Inc., requesting a zone change from the current Ttesidential Third Density (R3-20)' to Special Residential Third Density (R3-Special)' for the subject property located on the southeast side of Wren Court laying south of Woodstock Drive being Lots 131,132 and 134, Plan M-16, in the Town of Tillsonburg for the following reasons: 1. Inadequate sewer capacity in current system. 2. Inadequate water capacity in current system. 3. Inadequate parldng. 4. Excessive traffic for current infrastructure. S. Inadequate access for emergency services, ie., fire, police and ambulance. `Tegative impact on subdivision property values. NAME ADDRESS SIGNATURE CA ° it We, thcXidents of RoHU lYieadoWs Subdivision, are opposed t ie Wcatimfor Zont CWgk $CIO. ZCW7-2U, S merset Poinakof 1ondon Im requgiag a zone change fgpm ft mrw'RtddeutU OAFrd Density M-120)' to Special Residentia} Third pens4 (R3:Speciq)' for the xbject Property IQQpdw :ti'iesou of Courtjaping south of Woodstock Drive bft Lots 0 13� � aad 13*A& I1?�Tb, in the. Town of g.forxhe following reasons- 1. ImMequate sewer capaci* in current sy 2. water capacityih cyrre:* sy r 3. Inadegpde"ddW. , 4, F e traffic for current fi*astrucNm,,- a 5. access for cw i.e., fine, 14amdamhdwe. L NIegai ve impactAm subdiviBien ropero Oallt+es. DRESS •, Lmp "IM!, MUMI.ILE-N-4 r I& JAN-20-00 14=08 FROM:COUNTY OF OXFORD' ID:519 537 3024 PAGE 1/5 �i The Corporation of the COUNTY OF OXFORD Phone: 51s 5n-s800 4 DEPAMMENT OF PUBUC HEALTH AND PLANNING Fax: (519) 537-3024 ftrining and Developmnt Our; FILE: FAX COVER SHEET DATE: FAX NO. 8 qd - 9 413 FROM: 4v-n.v�— FAX NO. 519-537--3024 TEL-- 519-539 9$00 exL 329 MESSAGE: P.O. BOX 397. Court House. Woodstock. Ontario WS 7Y3 • planr►ing®couniyoxford on.ca HICKORY HILLS RESIDENTS ASSOCIATION January 22, 2000 Tillsonburg Committee of Adjustment Tillsonburg Town Centre 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 Attention: Mr. David Morris, AMCT Secretary -Treasurer 48 Wilson Avenue, Tillsonburg, Ontario. N4G 5L6 Telephone (519)_688-0904 RE: Minor Variance - Lot 17, Registered" -Plan 41M-169, Municipally -Known as 15 Balazs. Court____„_.._ I am writing on behalf of the Hickory Hills Residents Association (H.H.R.A.) Board of Directors to register its opposition to the subject minor variance request to increase the maximum lot coverage from 50% to 53%. The requested variance is in conflict with the Town's present zoning by-laws and with H.H.R.A.'s criteria for approving additions to existing dwellings. In the past, homeowners and prospective homeowners have been refused approval/permission to have dwellings, or additions to dwellings, constructed on lots because they would result in lot coverage exceeding 50%. In the opinion of the H.H.R.A. Board of Directors, maintenance of the well -established maximum lot coverage requirement of 50% is vital to the continued acceptable appearance of Hickory Hills. This is particularly true, when one realizes that the vast majority of dwellings in the community are very close together, with zero lot line clearances on one side of each house. When the Developer specified the 38 ft. x 87 ft. lot sizes on recently subdivided Bal azs Court, he knew that only certain sizes of dwellings could be constructed on these lots. Why now, just a year later, should he be granted permission to build a larger house on one of these lots? And, if on one lot, why not also on the balance of similar -size small lots? Incidentally, we understand the Developer still has 2 larger lots in this same new subdivision, either of which could accommodate the larger house without exceeding the 50% lot coverage. The last Committee of Adjustment hearing at which the H.H.R.A. Board of Directors opposed a request for minor variance on lot coverage in Residential Zone R2-3 was May 10, 1999. That request referred to an existing covered porch at the rear of 69 Hawkins Crescent which caused the dwelling as a whole to exceed the 50% 2. lot coverage. The Committee of Adjustment refused to grant that request to exceed the 50% maximum lot coverage. The Board of Directors of H.H.R.A. respectfully requests that the Committee continue to uphold the critical zoning by-law requirement of 50% maximum coverage in Residential Zone R2-3 by not granting the minor variance requested for 15 Balazs Court. On behalf of the Board of Directors, Hickory Hills Residents Association: Yours truly, Peter L . SouthweI 1 , P. Eng . Director, H.H.R.A. cc: H.H.R.A. Board of Directors I would like to thank your Worship, Members of Council and Staff and those present in the gallery for their patience in allowing me to express our concerns, If there are any questions you may have I would will do my best to answer them. Once again, thank you. Presented on January 10, 2000 by: Joel F. Pearce 2 Pheasant Court Tillsonburg, Ontario N4G 4L5 (519) 842-5028 / A-� Y 7 '4� < 7 7• 'A TA 7- 7 7 ti ®-L PG-bubGdG�Y i�/D11ich v The Business Plan for The Participate Program and the Renovation and Alteration of "The Summer Place" `Nurturing and Educating Youth Through Creativity and the Arts' P • ICIPATE PROGRAM 8 Ross Street Tillsonburg, ON. N4G 3N8 (519) 842-9105 Prepared: November 15, 1000 Presented to Tillsonburg Council - November, 1999 CONTENTS Executive Summery ................................................................................ Pg 1 The History of the Building....................................................................... Pg 2 The Participate Program......................................................................... Pg 3 TheOpportunity....................................................................................... Pg 4 The Restoration and Alteration................................................................. Pg 5 The Building Vision Plan........................................................................... Pg 6 The Creative Team.................................................................................. Pg 7 What Will it Cost.......................................................................................Pg 8 Projected Timelines.................................................................................. Pg 9 Partners.................................................................................................... Pg 10 Conclusion............................................................................................... Pg 11 Five Year Budget Forecast......................................................................... Pg 12 - 15 Appendix 1 - Board of Directors Appendix 2 - Building Specifics t It Executive Summery In 1997 the Participate Program was developed as a model to allow all youth the opportunity to develop and experience their own creativity in a holistic and nurturing environment. It is designed to use the arts including visual art, drama, music, film, horticulture and culinary arts as a vehicle for their own creative and growth as well as to give them the opportunity to be involved collaboratively in the community. It is a program for youth from Grade 3 and up and is designed to be in a community facility which youth have access and a feeling of ownership to year round. We have been able to build a strong network of partnerships within the Town of Tillsonburg and have received Provincial and National attention for the program model. The Tillsonburg Department of Community Services has allowed the program to have the use of the "Summer Place" building to implement the program and test its viability in the Town of Tillsonburg. The facility, which has been underutilised, for the past several years sits on the edge of Lake Lisgar which is the ideal setting for a creative youth program. Part of the building is structurally unsound and the restoration and alteration is what we are planning to undertaking with the support of the community and our partners. When completed the primary users of the facility will include the "Summer Place" recreational youth summer program, the Tillsonburg Rowers Association and the Participate Program. Included in the structure will be rebuilding of the small auditorium to be used by the community for special events or as a small music venue. When the building has been completed and all the program possibilities are in place the program the building will be open both day and evening all week long. By being on such an environmentally sensitive area such as Lake Lisgar, schools will be able to access the facility and continue with the environmental development of the lake which was has been evolving and led over the past several years by the Lake Lisgar Renaissance Committee. Before beginning with the rebuilding the Participate Program's initial strategy was two fold: 1) It was important to watch the model unfold to test the logistics and needs of the program and what infrastructure components were needed in the building to deliver the program. 2) To discover who our community partners are and the result being, to explore the needs of those partners and understand how we can meet those needs. After several months of implementing only a portion of the potential programming the response to the Participate Program has been beyond our expectations and has reinforced the philosophies for which it was design. We have both received classes and groups from the various local schools into our facility and visited those schools to assist in existing arts activities and to run workshops fro the students. There has been an ever growing list of youth'who visit the Participate Program and assist the staff in planning and running the various community events that it organizes. We are finding all kinds of success in program goals of greater youth involvement in the community, personal expression through creativity and an increase in the levels of self esteem and confidence displayed by the youth. We hope that you %will share our enthusiasm, both for the restoration of the building and the programming potential that it holds for all the residence of Tillsonburg. Y t The History The site of Hardy's millpond has been a gathering place for the community of Tillsonburg and area for over a century. Known as Lake Lisgar, the picturesque surroundings have been enjoyed as a year- round recreational facility. Its setting was an obvious choice for the site of the Tillsonburg Tri- County Agricultural Fair, an event which has brought the community together annually from the earliest days of the town. Soon to follow were; a race track, a grandstand, ball diamonds, playground equipment, and eventually an outdoor swimming pool. Memorial Park on the west side of the lake was officially opened in 19.32. In the years following 1928, a clapboard building with a hip -roof, located on the west side of the lake, saw many a summer romance bloom at the Evergreen Dance Hall. This stricture has served many functions over the years. This frame construction has served as an Armouries, the Tillsonburg Lions Community Centre, and the Tillsonburg Museum, while serving nearly non-stop as the home of the Summer Recreation Programs. Much of the building fell into disrepair after the museum relocated to its new home in Annandale House in 1989. The hip roof portion became home to the Tillsonburg Rowing Club and the annex which was built in the 1970's, known as the Summer Place, was used seasonally by the Parks and. Recreation Commission for children's programming. In 1994 the Kinsmen spear -headed the sake Lisgar Renaissance Project, a multi -phased initiative which, with the Lions Club saw the outdoor pool updated with a water slide and thus allowing it to continue as a popular summertime attraction. The renaissance, by including an attractive gazebo, new sidewalks, and. a bridge, showed an awakened sensitivity to the environment and the ecology of the lake. Project leaders were determined to restore and improve this natural treasure which had been a community meeting place over the years. Benches, a fountain, and lighting now once again invited residents and visitors to appreciate what we had overlooked. The last part of the Lake Lisgar Renaissance Project also saw a new, more accessible home for the Rowing Club which was completed this summer. The grand old building, which holds so many memories is no longer sustainable. Now the time seems right to address the restoration and reconstruction of the big brown hulk that quietly claims squatter's rights to the best view in town. As we shoving into the new millennium, once again the youth of Tillsonburg can experience and have the same opportunities that the have had in this treasured building for the past 100 years. -2- THE PARTICIPATE PROGRAM • ICIPATE PROGRAM The Participate Program Objectives: 7o establish and operate a community organisation to provide all the children and youth with opportunities to experience creativity and the arts fbr their personal growth and development and community involvement. 'This creative program will include visual arts, theatre, culinary arts, music, dance and creative movement, and the environment. The Participate Program was designed in Tillsonburg and includes many of the `best practices' for the delivery of creative programming for youth in a community. It is a model which can be replicated in other communities and has received interest from across Canada. The program is to be set up in a facility which youth have ownership to and have the opportunity to access it for both specific classes and workshops as well as to access it at times when they need to work on specific projects of their own. Youth are also encouraged to be involved in community events, festivals and community arts projects. Staff will at times be able to facilitate the youth involvement as well as to offer assistance in the facility which it is in when needed. The Program Philosophies Include ♦ Opportunities to be creative, with emphasize on the process. Keeping children's minds working. ♦ Giving them a feeling of belonging. ♦ Having continuity in staff for the youth to attach to. ♦ Giving them ownership to the facility and the program. ♦ Provide opportunities for creative participation in their community. ♦ Involve them in community service, giving them a place to showcase their talents in nontraditional locations for everyone to see. ♦ Have the staff develop a informal wrap -around of the youth, working with the schools, parents, social agencies and neighbours. ♦ Focus on strengths not weaknesses. Creativity, leadership skills, constructing, cooking, gardening and social skills. ♦ Be more holistic in our approach, trying to fit parts of the programming around the youth, rather than develop a program and make the youth fit. ♦ Incorporate creativity, nutrition, the environment. These are all areas which are key to creative people. -3- The Opportunity The opportunity, %with the inception of the Participate Program, in partnership with Tillsonburg's Sumpter Place Program and the Tillsonburg Rmving Club is to restore and renovate the old Evergreen Dance Hall now known as Summer Place. We will utilize the structurally sound portion of the building, and rebuild the portion which is no -longer stable with a new multi -purpose structure which will maximize appreciation for the environment, provide a serene, inviting meeting place and project the preservation of our heritage. When complete it will allow for expanded programming of the Town of Tillsonburg's recreational summer program, the full programming of the Participate Program, areas in the building which will be shared with all members of the community and the opportunity of future tourist attractions and events in the Lake Lisgar and Memorial Park area. To reinforce the value of community participate to our youth, we hope to involve many members of the community in the demolition and reconstruction of the hip roof portion of the building in order to create a sense of ownership. The focus of the Participate Program is children and youth, and its thrust is to use creativity to provide an outlet of expression. The design calls for studios for the visual arts, a recording studio, a darkroom, a small auditorium for the community to use and a resource/technology area. There will be a quiet space and a kitchen and eating area to promote the feeling of togetherness. Here in the warmth of this setting they will continue to feel part of their environment and will develop new skills which will give them the confidence to make a positive contribution back to their community. The design %,, ill include environmental components such as active and passive solar heating for water and electricity. We will reuse as much material from the old- building as possible and retain the existing foundation below the hip roof portion, both in an attempt to reduce cost but also to teach, by example, the practices of reduce, reuse, and recycle. By including sustainable components such as this, along with the location of the building in an environmentally sensitive area such as Lake Lisgar, it will become, not only a creative, but also an environmental teaching centre in the Town of Tillsonburg. With the involvement of youth, we know will come the interest of families and volunteers of all ages. With this support from the community we know the facility will be a viable project which we will have for years to come, leaving a legacy for future generations as we move into the next millennium. Is After having used this facility for the Participate Program for the past few months vve believe that this is the perfect location for a program which has such a creative, educational and holistic approach to child development. I" THE RESTORATION AND ALTERATION OF THE BUILDING Now that we have developed partners and proven the value of the Participate Program in the Town of Tillsonburg, the next step in the process is to further develop a strategy to renovate the existintD g building. Owned by the Town of Tillsonburg, the old armoury building, which was built before the Second World War and has been used over the years by the Tillsonburg Parks and Recreation and the Tillsonburg Museum. In the summer months of July and August, the Totem of Tillsonburg's Summer Place Youth Program use the east side of the building for a summer recreation program. In June the Tillsonburg Roving Club completed an addition to the lake side of the building to house the club, the boats and tied the new area into a portion of the existing basement for winter training. Our goal is to dismantle, redesign. and rebuild a timber frame building to replace the west side which is a hip -roof structure, utilizing the existing foundation and the east side of the building which was added on in the 1960's and will remain. As a multi-user facility, the building will house proper studio space for the arts, music, theatre, and culinary arts. (See attachment for building space.) The building will be designed to include the Summer Place youth program and will have additional space to provide to opportunity to broaden their programming to include the use of the arts studios and performance space. Other elements will be a large kitchen, meeting, social, and resource rooms. By being in the park area, the gardens and environmental components can be utilized to continue the Lake Lisgar Renaissance Vision. Grades 5 & 6 elementary students from the Schools in Tillsonburg were asked what they would like to See in the new facility. This included activity ideas, colour schemes and Studio Space. The following are a few of their ideas. • a quiet, room to visit afi',er school to read and do homework. • to have older 5tudent5 or Staff to aooiot with homework problenio. • a large kitchen area for Social gathering and to make afternoon Snacks. • a recording Studio to record and play their music. • a large aquarium in the entrance to the facility. • a variety of bright colours on the walls to make it cheerful. • plants, lots of plants • after school Special events • a stage to work on their theatre productions year round. • a tunnel under Lake Lisgar. -5- -� d A Building VIslon Plan The Building- hill work in harr►tony with the lake and the surrounding park. It -will not be an i.ntirnidati.ng overbearing structure but one which will have warmth, a welconting presence w1hi.ch evi.11 evoke a feeli.rtg of wd u holeness, that will touch each visitor arid in cite building and ultimately inspire arid bring out the creativity of those working arid sharing within. It will, be fuuction l for the uses it is designed for, yet be designed to accornx►iodate needs artd charrgirtg uses. It will balance the inspirational with the practical., the spiritual with the intellectual, the historical with the coraenaporary, the traditional with the modern, the ideas with the details and tine i,magi.nary with lice useful. Marty residence of the Town of Tillsonburg have fond r►ternories of lice building. We will try to rebuild areas which will remind those who spent so much time in the building of the summer rrtomings when they opened the windows in the auditorium or climbed the stairs to lice room on the second floor ioith its hardwood floors and magrti;f cent view overlooking the lake. The different areas of the building will contain different environments which, will draw different noernbers of our contr►►unity, both because of the use of the roorn. or the feeling it gives. Studios will be built in the building to give every child thte opportunity to be as creative as we know they cart be. It will have as many sustainable and healthy environmental components built in, or be designed to be added as funding and resources and knowledge becomes available. It will have passive and active solar heating for /teat and water and have the potential to include other environmental components, such as gray water recycling to be used as fountains, grass watering systems and fish ponds. This will allow our children and lice schools to have, not only a creative, but also an envirour►rental teaching building in the centre of our town which will give the»► art opportunity to learn more about the environment in which they live and the importance of protecting it for their future. Most importantly, the building, the parkland and lake around it will give our children a place " to just be children. " —6— -,d The Creative Team The process involves a creative team for the purpose of `A Building l p7lich Builds Community" We want to involve youth in the design building stages which will offer opportunities to develop skills in many areas and ownership to the building. • Grade 5 & 6 elementary students from schools in Tillsonburg were consulted about what they would like in the building. • Glendale High School Technology Design Department: With the assistance of teacher Roger Abraham, several members of the Glendale .High School grade I) class have spent the last semester taking measurements of the existing building, applying them to AutoCAD and have made some conceptual drawings of the building. • Curtis Monti: A fifth year University of Toronto Architectural Student. Curtis is using the site and building as well as the social implications of a creative youth centre in a community as part of his thesis for his final year at the University of Toronto. We will be able to use components of his design in the .final drawing. • Gary Baker: From St. Thomas and father-in-law of Scott Finucan who worked on the environmental components on the Lake Lisgar Renaissance Project. He is an interior designer, past alderman in St. Thomas and has been involved in the designing of community spaces. • Mark Abram: Department Head of the Construction Program at Lambton College, he will be providing input and knowledge in the area of healthy and structurally sound building materials. • Chris and Will Daney: ECO-LOG a timber frame construction company who's specialty is working with communities to facilitate raising timber -frame buildings. He will host workshops in the notching of the beams with people who are interested in timber frame construction. • Bill Mates: Participate Program Coordinator, former building inspector and Engineering Surveyor for a civil consulting engineering firm for 25 years will also be providing input and coordinate the Creative Team. • Lance Dixon: Architect with Dickson Partnership Incorporated Architects. • Doug Robertson: Tillsonburg Building .Inspector will provide advice on the subject of timber frame construction. • Co-op students from Glendale .High School who will assist %kith some of the construction. Plans are underway with the creative team to develop the design. This includes building a timber frame building, researching the possibility of using hemp as a part of the traditional clay and straw method to use as insulated building blocks, and investigating other natural healthy environmental components to be built into the construction for air quality, heating and cooling. The Minister of Agriculture, Food and Rural Affairs have been contacted regarding the use of hemp. They have offered to work with us to provide free hemp and any research areas that need to be pursued. When completed, the building will be an innovative, eco-educational/tourism building. -7- ie It What it will Cost • The costing estimate is $620,000 based on square footage to renovate the existing building. • With service in kind, existing programs for labour (H.uman Resource Development Canada., Youth Start, secondary and post -secondary co-op students, service clubs, and community) the estimate is reduced to $3001000. This is the capital funding we are seeking from a wide variety of sources. • Another factor to be included in the cost savings is the existing reusable building materials for non- structural use. Tillsonburg Capital Campaign Beginning in November 1999 we will begin a capital campaign in Tillsonburg. With a fund raising chairperson a group of high profile citizens will approach business and industry in our community for their support. We will also be hosting capital fund raisers beginning next year. We welcome individuals who would like to be part of this worthwhile project. Capital Funding Grants The following organizations/agencies have been or are being contacted - Trillium Foundation: an application for $75,000.00 has been submitted. Environment Canada: this is one of several environmental grants for up to $75,000.00 to make the building environmentally friendly which reduces long term utility costs. Potential Sustainable Funding Grants for Operational Costs • Trillium: 2nd to 5th year • Population Health Fund • Ministry of Correctional Service • National Crime Prevention Centre • Child Tax Credit (County) 0 • Foundations Other funding partners are being investigated and we have been asked to take part in several National and Provincial planning sessions to investigate additional funding to becoming available from multiple sectors both public and private to youth programs in Canada. One dollar spent on a program such as this is a savings of seven dollars in areas such as health, social, and correctional services. Im •4 Projected Timelines Time Wank to be Completed Spring 99 Program development, promotion, and program fund raising. Summer 99 Site survey plan to be completed and forwarded to architects. Creative team to plan building strategies and meet with stake holders. Meet with adjacent home owners regarding proposal. Fall 99 Creative team to continue to work on building design. Building drawing to be completed for approval. Begin capital fund raising. Bring in new partners. Begin to dismantle non-structural parts of the building. Winter 99/00 Continue to dismantle building Preparation for spring construction. Continue capital fund raising. Preparing the timbers Spring 2000 Have the hip roof down by early spring Begin sprang construction by putting up the timber frame and closing in. Have the outside site secure before summer begins. Summer 2000 Continue to work on the inside in the b<<sements and the kitchen areas and any outside landscaping which may need to be completed because of the construction. Fall 2000 Have the basement studios ready for fall programming. Winter 2000 Work on the auditorium and office areas. 2001 Working with youth in the co-op program and volunteers to finish the inside of the building. In DARTNERS The objectives will be achieved through a coordinated comntitment at the national, provincial and local level. The partners include: • Town of. Tillsonburg • Tillsonburg Department of Community Services • The Livingston Centre • Thames Valley District School Board London District Catholic School Board • Tillsonburg Police Services Commission • Kiwanis Key Club (Glendale High School) • KidsNRG The partners in the facility are: • Tillsonburg Department of Community Services • Tillsonburg Rowing Association • The Participate Program Present operational funding has come from: • Human Resource Development Canada • Oxford Small Business Support Centre • Ontario Arts Council • Oxford County United Way Funding has been applied for to be used for core funding from: • National Crime Prevention Centre (funding for Youth Centres) • Community Crime Prevention Grant Program • Trillium Foundation ( year 1 - capital, year 2-4 - operational) NUM ,r. CONCLUSION In conclusion, those involved in the Participate Program over the past few months have experienced many success stories with the youth involved. From the over fifty students who worked on the Stonehenge project for the Festival -on -the -Lake to the six hundred who came through the haunted house which was a collaborative effort of the Upper Deck Drop -in Centre and the Glendale High School Art Department to al_I the students from the various schools who visited the centre - there is much to celebrate. The Participate .Program has hit a nerve in the community and the schools. There is much to do yet. With the support of the community, agencies and organizations at the local, provincial and federal levels much can be accomplished. The strategies in place are a good place to start with the momentum to continue. "Changing behaviour sometimes requires a specific kind of marketing - social marketing - which attempts to change to perceptions, attitudes and opinions that underlie and individual's health or lifestyle habits —Social marketing uses marketing techniques to generate discussion and promote, information, attitudes, values and behaviours. By doing so it creates a climate conductive to social change." Health and Welfare Canada `Making a Difference: the Impact of the Health Promotion Directorate's Social Marketing Campaigns (1987 - 1991), 1992 This is what "The Building Which Builds Community" is all about. -11- The Five Year Budget Forecast for the Participate Program We are presenting a projected five year budget including 1999 as an actual. With the recent findings in the past few years in child development - social, economical, educational government ministries and private enterprise are recognizing that monies spent at an early age in programming such as the Participate Program, and other intervention and prevention strategies calculate to and enormous saving at all four levels of government: municipalities, counties, the Provinces and the Country of Canada. Also, renewed recognition and research has been give in the past few years of the value of the arts to youth, both in education and social development. We are seeing a definite shift in funding which may take several years, to begin to invest in programs such as this and .to then divert the funds from savings in other areas to assist in sustaining these programs. We are seeing this in the development of the National Child's Agenda which is in the process now, the Federal Speech from the Throne given in Oct, the Reinvestment Strategy goals of the Ministry of Social Services and the Inner Sectorial Task Force for Youth at Risk which we have been invited to take part in Ottawa in March 2000. These are all current indications of the shift in funding from intervention/crisis management, to pro -active prevention which is costs far less. One dollar spent on programs such as this is a savings of seven dollars later. • When youth are Involved in good community programming often their own at risk factors, such as drug abuse, high school drop -out and juvenile delinquency never appear. Quote from Dr. Paul Steinhauer: Spring 1998 It is for these reasons that we feel confident that funding will be available from a multitude of sources, both private, public and self generated in the coming years. We will have to be diligent in pursuing the sources, develop the confidence of our funding partners, and be able to prove over the period of five years the savings both in concrete dollars and antidotal success stories. -12- 1999 Budget (Actual) Expenses Program Coordinator 41 wks @ $672.00 $ 277542.00 Staff - beginning March 1999 36 wks @ 2,600.40 $ 97,602.40 Rent $ 6,000.00 Utilities $ 6,000.00 Supplies $ 211000.00 Food $ 2,000.00 Office Supplies - including postage, paper, misc $ 2,824.00 Professional Development $ 11,891.00 Capital equipment (printing press) $ 2,000.00 Total Expenses $1489659.00 Revenue Salaries - Human Resource Development Canada $125,142.00 Utilities - Town of Tillsonburg (service in Kind) $ 6,000.00 Rent Town of Tillsonburg (service in Kind) $ 6,000.00 Office assistance and photocopying Town of Tillsonburg $ 400.00 Photocopying - Livingstone Centre (service in kind) $ 426.00 Capital equipment (donations) $ 2,000.00 Food - United Way, Kiwanis Club $ 2,800.00 Supplies - Oxford Small Business Centre $ 43,000.00 Professional Development - Ontario Arts Council $ 1,891.00 Total $148,659.00 2000 BUDGET - Projected Expenses Program Coordinator ($16,168.00 HRDC confirmed) $ 40,000.00 12 staff until June 9, 2000 (HRDC confirmed) $ 62,409.60 8 staff from June 9 until Dec 31 $ 802000.00 Staff benefits 12% of $103.823.00 $ 12,459.84 Rent $ 6,000.00 Utilities $ 67000.00 Supplies $ 10,000.00 Food $ 10,000.00 Office Supplies $ 3,000.00 Professional Visiting Artist Fees $ 5,000.00 Total Expenses $ 234.869.44 Revenue Expense Potential Funding Partner conrmned amount Salaries HRDC Y $ 78,577.60 Salaries Community Crime Prevention applied $ 501)000.00 Salaries National Crime Prevention 4f$ 66,291.42 Utilities - Service in Kind - Town of Tillsonburg Y $ 62000.00 Rent - Service in Kind - Town of Tillsonburg Y $ 61-000.00 Supplies - Possible Service Clubs, Fund raising, Donations N $ 10,000.00 Food - Canadian Living, United Way, Child Tax Credit N $ 101P000.00 Office Supplies - Fund raising, small rants, service in kind N $ 3,000.00 • Professional Artists - Ontario Arts Council, Foundations N $ 5,000.00 3 Total $234,869.44 a- 2001 - 2004 BUDGET - Pro'ected Expenses Executive Director $3511000.00 1 Coordinator (theatre, visual art music) $301>000.00 2 cultural workers @$25,000.00 $501>000.00 Employee benefits 12% $13,000.00 Visiting Artists $ 5,000.00 Supplies $ 37000.00 Kitchen food and supplies $ 5,000.00 Utilities (Hydro, Heat) $207000.00 Office supplies including phone $300.00 Transportation $ 3,000.00 Misc. (advertising, equipment rental, insurance, accountant, etc) $ 32000.00 Minor capital costs - office , studio equipment $ 12000.00 TOTAL $1699000.00 Revenue Foundations ( Trillium, Laidlaw, Broffman) $5031000.00 Federal and Provincial Ministries $6511000.00 Provincial Tax Credit $1210000.00 Utilities - Service in Kind - Town of Tillsonburg $ 6,000.00 Supplies ( donations, Possible Service Clubs, Fund raising) $ 300.00 Food - Donation, Garden, Canadian Living, Foundations $ 5,000.00 Office Supplies - Fund raising $ 3,000.00 Revenue Generated $25,000.00 Total $16900.00 ow Funding Received for the Participate Program 1999 HRDC Youth Service Canada - staffing and supervisor $1101000.00 HRDC Funds for Linda Albright - Dissemination to other communities Including travel $ 4510000.00 Ontario Arts Council (visiting artists) $ 59000.00 Small Business Support Centre (start up costs) $ 55,000.00 Kiwanis Club (food) $ 32000.00 United Way (supplies and food) $ 300.00 Total $171,000.00 2000 HRDC Youth Service Canada - staffing and supervisor $11000.00 HRDC Funds for Linda Albright - Dissemination to other communities Including travel $ 3000.00 HRDC Summer Student Grant $ 49110.00 National Crime Prevention $ 501>000.00 Ontario Solicitor General $ 309000.00 Oxford Child Tax Credit $ 1200.00 N isc Donations $ 500.00 Sub Total (Operating) $2369610.00 Trillium Capital $ 757000.00 Thames Valley District School Board - funded one teacher postion Town of Tillsonburg - demolition of the building $ 252000.00 Kinsmen Club - Building $ 7500.00 �pE LIS outli ultural Centr teamwork community youth creative education opportunity youth NEW LOOK What Are We Doing? youth skills teamr,ork community youth creative education opportunity Lake Lisgar Youth Cultural Centre Capital Campaign raising funds for a youth cultural Centre on the shores of Lake Lisgar ituh .ki II. mama ork community youth crcalice cducatinn opp6m Grants GQA Recycling S,MARK Materials $200.000 Material DOnd[10na Raised To Date s200.000 $ 180,000 Inarmork community youth creative education oppnnunily Will provide the physical facilities to ensure youth of our community have access to multidisciplinary creative programming using a creative and educational approach Our Goal nth skills team¢ ork community ,youth creative education opportunity enhance youth involvement in the Build self-esteem Develop teamwork & leadership skills Give youth a feeling of belonging Promote mentoring Who will use the building? ph skill. tcanin,k mmnumity onuth creame education The Community Tillsonburg Rowing Club e: Parks & Recreation - Summer Place Programming • Schools Participate The Community jilillgh skit 1, mznovork community youth creative education Use of multi -purpose hall & outdoor amphitheater for musical events & performances Access to visual arts studio, recording studio and darkroom (not available elsewhere) inburg Rowing Club teamwork COIltIII II Ui ry YOU ercmi, c education Continued use of boathouse constructed last year with the help of the Kinsmen Club Patio/deck on top of boathouse for public use Summer Place cmnh ekiI is tcanmork conununIN youth crealiee education Since 1992 Parks & Aec have operated Summer Place (old museum) as a Sums Youth Camp ,924 campers used the existing facility includes repeat campers summer camp programs singsongs swimming 31 events crafts daily lunches mmer Place :ill. aamwnrk community youth crcallac cduwtion opp, lew facility will increase opportunity for amps & other year round programs access to pottery, computer, recording stu( multipurpose hall rainy days dance theatre programming new programs computer camp, dance year round use of studi Schools youth skills teannyork cuninwni t, youth Maul I education • Creative programming - theatre, dance, etc • Access to studios not otherwise available • Environmental programming —construction materials, solar energy componer river/lake/dam access • Thames Valley District School Board has committed a full time teacher to this project Participate Program II, manucurk community youth crcalive education Is a vehicle for youth to: discover their creativity build self-esteem opportunity to excel -feeling of belonging creative community participation Participate Program °1 16 skills leantaork colnmuniqyouth creative education upportunin' all about painting pictures, singing d writing songs, filming a video and ting in plays :al for youth to develop a feeling of mership to the facility and feel a part the community Participate Program twnt .kills teal000rk eammu iu, youth ereauce education opportunity Those involved will... work together on creative projects in the community music/ plays/ Umber framing - perform music regularly in public places be involved with existing arts organizations community theatre as volunteers Social Serrices - P1.. to b; I., - mmunity Mnu:; tirr children yomh p,KE LISGq.,i, Education Recreation V Ruing Club —,- ellu nr,n osrpwn CULTURAL CENTRE -= m'.ui� Slmrm.•r l'Lw_ � Careers pn ,niolic bmlding �nol.em:nnn c+art. d,:lan iat:rcst .unn.uiuiauP:uN: learning ap,mutut Let's Look Inside First Floor Grand Lobby Community Display Auditorium (144 sea Removable Stage Kitchen Summer Place Parking north of outdoor pool i4 Second Floor Board Room Fiber Studio Video Editing Room Resource Room Library Offices Washrooms 61 Basement Music Area Recording Studio Clay Studio Kiln Area N'et Area Art/print Studio Darkroom Mechanical Room Wood Area Washrooms Storage Area fk Sponsorship Recognition •$100,000 Donation •$ 50,000 Donation •$ 25,000 Donation Organizations and individuals will recei recognition through display of their name and logo in the room/facility its( as well as in the lobby. Tillsonburg will again be a community with vision - e ader in community development tis prototype for the country to an already incredible quality of life Tourism in the park Timber framers June 23,2001 Provide opportunity for and encourage our youth develop creatively Youth will beoin connectino to our FAQ...... "What's different about this project from the Station Arts Centre, Upper Deck, Theatre Tillsonburg, etc....... Points to consider: Different Learning Approach - less structure - more hands-on - different hours of operation (year round) - ease of accessibility Cont'd FAQ...... "What's different about this project from the Station Arts Centre, Upper Deck, Theatre Tillsonburg, etc....." Community Activity - youth are encouraged to become involved - program will facilitate tomorrow's volunteers Strenathen the Safety Net kyouth need many people in their lives - sortie overlap of interest/activities but together will � strengthen the support of our youth I -AU ...... ..How will operating costs be met once the building is completed?" Points to consider: Summer Place / Rowing Club - operating budgets and funding already In place Participate Fundina - from various sources including: Ministries of Justice, Heritage, Citizenship, Culture and Recreation, Social Services, Health Canada Education, Foundations like Trillium, Bronffman, Laidlaw, Atkinson, Ontario Arts THE BIG PICTURE "S 1.00 spent on youth engagement and/or early intervention programming equates ti S7.00 of savings in other areas and sectorsl Dr. Paul Steinho London, Ontario I "Today's youth require 3 hrshvk of recreation/creative activity and 3 hrshvk with friends for healthy development." " On average, 72% of youth have access to recreational facilities but only 19% of youth have access to creative facilities." takes a village to a child. " uwA nAtll. icuun mk minumnin � �mh