000327 Regular Council Agendaa,
THE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY — March 27`h, 2000 — 8:00 P.M.
ORDER OF BUSINESS:
A. Closed Session
B. Adoption of Minutes — March 131h, 2000
En
" 13March00-
Minutes.doc"
C. Adoption of Agenda
D. Declarations — Municipal Conflict of Interest Act
E. Presentations
1. Presentation of Monthly Volunteer Recognition Award to Mrs. Mary
Lohuis
F. Appointments/Delegations
G. Committee of Adjustment
H. Public Hearings
I. Reports
1. Director of Community Services RE: Advisory Committee
Recommendations (to be circulated)
2. Director of Operations RE: Design Criteria — Lot Grading
9 ..
ti
"Final design criteria
"REVISIONS TO
"FAQ Lot
"Letter Proposed
subdivisions lot gradiBYlaw 2759revi.doc"
Grading.doc"
Design Criteria Resid.
J. Communications
1. Tillsonburg Library Board RE: Restructuring Study
ns
Letter.xif
2. Tillsonburg B.I.A. RE: Main Street Ontario — Community Millennium
Program
r.
millenniumfund.doc
K. Information
1. Recreation Advisory Board Minutes of February 18`h, 2000
C
"Rec Advisory
Minutes.doc"
2. Transit Advisory Board Minutes of February 4`h and March 3`d, 2000
c #i on
'Transit Advisory "MARCH 'Transit Year
Minutes - February 21 3-MINUTES.doc" End.xif'
3. Harvest Time RE: Extension of Town Water
ns
"Letter (2).xif'
4. Chief of Police RE: Commendation Letter — Rieter-Mastico Warehouse
Fire
nN
"Letter (3).xif'
5. AMO RE: Results of the AMO Board of Directors Meeting
ns
"Letter (4).xif'
6. Interim Report RE: Delivery of Municipal Services in Oxford County
(hard copies to be distributed Monday)
2
ma
7. County Restructuring Up -Date:
i) Advertisement (in Tillsonburg News March 27tn)
cul
"who does what
add.doc"
L. Resolutions
M. By -Laws
1. By -Law 2936 To Amend Design Criteria
2936.doc
N. Notice of Motion
MARCH 13T". 2000
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, March 13`h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar and R. Smith.
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
B. Adoption of Minutes — February 281h, 2000
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Minutes of
Council under date of February 281h, 2000 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No. 3 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Agenda as
prepared for Council Meeting of March 131h, 2000 be adopted.
"Carried"
D. Declarations — Municipal Conflict of Interest Act
None
E. Appointments/Delegations
None
F. Committee of Adjustment
1. Douglas & Bonita McGlynn — A-02/00
i) Planning Comments
Mr. Mike Barrett, County Planner, reviewed the application, as well as his
report.
Mr. and Mrs. McGlynn appeared in support of their application.
No other persons appeared in support of or opposition to the subject
application.
No. 4 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve application A-
02/00 for 119 Rolph Street, subject to the following condition:
1) That a building permit for the detached garage be issued
within one (1) year of the date of the Committee's decision
or the approval will lapse.
"Carried"
G. Reports
1. Director of Operations RE: Kara Lane — Fencing Request
2. Director of Corporate Services RE: Review of School Crossing Guards
3. Director of Corporate Services RE: Amendment to the OMERS
Participation By -Law
H. Communications
1. Petition RE: `No Parking' on Ebert Alley, south of Brock Street
2. Township of South Glengarry RE: Provincial Water Protection Fund
3. Kiwanis Club of Tillsonburg RE: Permission to Erect a Mobile Sign to
Promote the Annual Kiwanis Home and Recreation Show
4. Residents of Young Street RE: Request for Water Service
2
5. City of Welland RE: Extension of Municipal Elections Date
I. Information
1. Long Point Region Conservation Authority RE: 2000 Budget and
Municipal Levy
2. City of Woodstock RE: Household Hazardous Waste Day 2000 — June 3ra
3. Association of Municipalities of Ontario R: AMO Helps Get Federal
Infrastructure Programs
4. County of Oxford RE: LPRCA Board Restructuring
5. Chambers of Commerce RE: Appreciation — Awards of Excellence
Evening
6. Magazine Article RE: Canadian 501h Anniversary Nationals (from Airport
Advisory Committee)
7. Ministry of Citizenship, Culture and Recreation RE: Province Spurs
Investment in Heritage Properties with $10-Million Heritage Challenge
Fund
J. Resolutions
No. 5 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT pre -budget
approval be obtained for the fencing work on Kara Lane;
AND FURTHER THAT it be awarded to VanRybroeck Aluminium of
Tillsonburg, being the lowest quote received, for installation as soon as
possible.
"Carried"
No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Report to
Council regarding the Review of Tillsonburg School Crossing Guards as
submitted by Constable Tim McCoy, Community Police Officer, be
received;
AND THAT Council of the Town of Tillsonburg hereby deems it to
expedient to implement the crossing guard services as recommended
therein by immediately implementing the following changes:
3
■ eliminate lunchtime crossing guard coverage at all locations except at
Annandale; and
■ provide crossing guard coverage (twice per day) at three additional
locations;
AND THAT further consideration be given to sidewalk construction along
Quarter Line Road, Becket and North Street during the business plan
process;
AND THAT a copy of this resolution be forwarded to Police Services for
immediate implementation.
"Carried"
No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report
dated March 6t", 2000 regarding an amendment to the Town's OMERS
Participating By -Law be received;
AND FURTHER THAT a by-law to amend By -Law 1710, authorizing
participation in the Ontario Municipal Employees Retirement System, be
presented to Council for enactment.
"Carried"
No. 8 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the petition for
`No Parking' on Ebert Alley, south of Brock Street be received;
AND FURTHER THAT the petition be referred to the Director of
Operations for review and a report.
"Carried"
No. 9 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of South Glengarry's
resolution regarding the Provincial Water Protection Fund.
"Carried"
No. 10 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT Town
Council grant the Kiwanis Club of Tillsonburg permission to erect a
mobile sign on Town property at the northeast corner of Bridge and
Broadway Streets from April 3rd to April 17th, 2000 to promote the
Annual Kiwanis Home and Recreation Show.
"Carried"
No. 11 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the CAO be
requested to prepare a report outlining requests for water and/or sewer
4
services in the urbanized area of Norfolk, adjacent to the Town of
Tillsonburg.
"Carried"
No. 12 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the Council of
the Town of Tillsonburg receive the City of Welland's resolution with
respect to an extension of the Municipal Elections date;
AND FURTHER THAT no action be taken in support of the request, as it
is anticipated that no boundary adjustments will be required within the
County of Oxford, as a result of the current restructuring initiatives.
"Carried"
No. 13 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg hereby receives the tenders submitted for a two
year lease on the following Town properties for agricultural purposes:
- 26 acres south of CN Rail & west of CP Rail
- 31 acres waste site
- 2 — 4 acre parcels for weed control
- 25 acres south of DDM
- 15 acres between Burton Rubber & Cayuga Materials;
AND THAT the following submissions for each of the respective
properties be accepted as received, subject to the endorsement of an
agreement with the Town:
Description of Lands Lessee Annual Fee
31 acres waste site
B&B Graydon
$4,200.00
25 acres south of DDM
B&B Graydon
$3,200.00
15 acres between Burton
Rubber & Cayuga Materials
B&B Graydon
$13,900.00
26 acres south of CN Rail &
west of CP Rail
VanMeer Farms
$3,302.00
2 - 4 acre parcels weed control
B&B Graydon
$0.00
AND THAT the Mayor and Clerk are hereby authorized to sign the Lease
Agreement as amended on behalf of the Corporation of the Town of
Tillsonburg.
"Carried"
K. By -Laws
The following By -Law received three readings and was finally enacted:
WI
By -Law 2935 - To amend the OMERS Participation By -Law
L. Notice of Motion
Meeting adjourned at 9:40 P.M.
Mayor
CA4/Clerk
CORPORATION OF THE TOWN OF TILLSONBURG
TO: D.C. Morris, CAO DATE: March 22, 2000
FROM: S.T. Lund, Director of Operations FILE: Subdivisions
SUBJECT: Design Criteria Subdivisions -Lot Grading NUMBER :0200006Rev.
PURPOSE
To recommend changes in lot grading procedures set out in the current Design
Criteria for Residential Subdivisions.
BACKGROUND
In an effort to enhance the lot grading provisions in the residential design criteria, in
order to minimize the potential for drainage and grading problems arising during
house construction, a review of the current criteria was carried out by staff.
A number of concerns were identified during the house foundation construction and
grading phases of residential lot development. Particularly, key stages are; approval
of the proposed grading plan prior to construction, checking the house foundation
and rough grading of the lot prior to placement of the framing (superstructure),
confirmation the lot has been graded and drained in conformance with the approved
grading and drainage plan. Currently, these changes are contained within the design
criteria; however, it is the builder's responsibility to retain the consulting engineer
for the subdivision which is not always being done. Certification of the foundation is
required but not a building locate survey to confirm elevations and siting.
Concerns have also arisen due to mud tracking, damage to curb stops and property
bars due lot construction.
We circulated a draft copy of the proposed changes to the Residential Subdivision
Design Criteria (copy attached) to builders, consulting Engineers, Ontario Land
Surveyors and developers for comments. I have attached correspondence received
to date. A FAQ sheet was prepared to answer some of the most commonly asked
questions.
A public information meeting was held on March 20, 2000 to review proposed
changes and review comments received. And as a result of the meetings the design
criteria was amended to reflect some of the concerns expressed by the building
industry. These changes have been highlighted in yellow on the attached revised
Design Criteria for residential Subdivisions.
COMMENTS
Attached is a revised copy of the design Criteria for subdivisions regarding lot -
grading clauses 4.01 to 4.04. The proposed changes will require all lots within all
Staff Report - 2 —
March 22, 2000
Design Criteria for Residential Subdivisions — Lot Grading
plans of subdivision and in -fill lots within developed areas of the town to have a
foundation control certificate issued and a lot grading certificate issued.
This will require a Consulting Engineer of Record for the Subdivision to approve the
proposed lot -grading plan for each lot in terms of conformance with the overall lot -
grading plan for the entire subdivision. Once this is approved and a building permit
is obtained then foundation construction may commence followed by back -filling and
rough grading of the lot. It should be noted that a refundable deposit of $1200 for
the first lot and $500 for each subsequent lot will be required at building permit
stage to guarantee performance with respect to curb and sidewalk damage, curb -
stops, property bars, mud tracking, foundation and grading and drainage issues.
Upon completion of the foundation and backfilling, an Ontario Land Surveyor will be
required to prepare a building locate survey to ensure the foundation has been
constructed to proper size, elevation and location of cutouts. A rough check of lot
grades should be carried out to ensure the lot is within 100mm of final grades and is
in conformance with the approved lot grading plan and zoning. If satisfactory, then
a foundation control certificate may be issued and the house may be built.
Once the house is complete, the lot graded and a final check of grades (preferably
sodded) is required to be submitted to the consulting engineer of record for the
subdivision. A lot grading certificate confirming the lot has been graded and drained
in conformance with the approved lot grading plan and overall subdivision plan will
be required from the consulting engineer.
The refundable deposit will be released once the following have occurred:
1) Curbs are in good repair.
2) Sidewalks are in good repair.
3) Water curb stop in good repair and at finished grade.
4) Property bars are undisturbed and at/or within 0.2m below finished grade or the
Ontario Land Surveyor provide written undertaking to locate buried property bars
for all lots within the new subdivision at no cost to the home owner.
5) All mud -tracking issues are addressed.
6) Foundation control certificate has been received.
7) An approved "as constructed" lot grading plan has been received and reviewed by
the town.
8) All building deficiencies have been corrected and a final inspection completed.
CONCLUSIONS
The proposed lot grading and foundation construction plans and certificates along
with the refundable deposit should minimize the potential for lot grading, foundation
and associated construction problems from arising during residential lot
construction.
Staff Report - 3 —
March 22, 2000
Design Criteria for Residential Subdivisions — Lot Grading
RECOMMENDATION
"THAT the Staff Report dated March 22, 2000 be received, " and that "Lot grading clauses
4.01 to 4.04, as attached, be adopted and amended in the Town of Tillsonburg Design Criteria
for Residential Subdivisions "
Respectfully submitted,
S. T. Lund, P.Eng.
Director of Operations
Approved by,
D. C. Morris,A. M.C.T.
C.A.O./Clerk
APPENDIX "A" TO BY-LAW 2936
REVISIONS TO BY-LAW NO.2759 March 22, 2000
SECTION E - LOT GRADING
E 4.00 APPROVAL AND CERTIFICATION
E 4.01 LOT GRADING APPROVAL
1. Prior to application for building permit, individual proposed grading plans for
each lot or group of lots shall be prepared and submitted to the Consulting
Engineer of record for the subdivision.
2. The Consulting Engineer of record for the subdivision shall be responsible for
reviewing and approving (or certifying) the proposed grading plan submitted
for each lot, that it is in conformance to the overall subdivision grading plan
approved by the Town.
3. The proposed grading plan shall include all of the following.
Dimensioned property limits, house location, house dimensions, finished floor,
basement and underside of footing elevations, top of foundation, proposed lot
grades at all corners and at intermediate locations as required to define the
grading of the lot, all yard catchbasins with rim elevations ,driveway location
and percent grade, swale elevation and swale percent grade, rear yard percent
grade, all 3 to 1 slopes and retaining walls, fencing and all above ground
utilities. Existing elevations along all property lines and house foundation
dimensions including steps in the top of the foundation and footing shall be
shown.
The approved grading plan shall be submitted with the building permit
application.
E 4.02 FOUNDATION CONTROL CERTIFICATE
A) The Consulting Engineer or Ontario Land Surveyor shall provide the town
with a foundation control certificate confirming the foundations are in
conformance with the approved grading plan for the lot.
A foundation control certificate shall be approved by the town before house
construction proceeds beyond the basement level. Placement of finished floor
only will be allowed to reduce potential for foundation cracking from
backfilling.
This certificate shall include the following.
A) The Consulting Engineer or Ontario Land Surveyor shall confirm the
footing and foundation elevations (including cuts in the wall) are in
conformance with the approved lot grading plan and zoning bylaw.
B) An Ontario Land Surveyor shall provide the town with a building location
survey confirming the foundations are in conformance with applicable
zoning by-law
C) The Consulting Engineer or Ontario Land Surveyor shall confirm the lot
grades are within a tolerance of 100 mm of the approved lot grading plan.
Any Non conformance of the foundation or site elevations shall be brought
to the towns attention for further direction, prior to proceeding with any
further construction. Exposed foundations heights are to be in accordance
with the Ontario Building Code.
E 4.03 AS CONSTRUCTED LOT GRADING PLAN
AND FINAL GRADING CERTIFICATE
An "As Constructed" lot grading plan shall be prepared, after the lot has
been final graded (preferably sodded (seeded)) and shall be submitted to
the Consulting Engineer of record for approval to confirm the lot has been
graded in conformance with the approved lot grading plan and is within
the specified 100 mm tolerance (Note: it should be noted that some critical
drainage grades i.e. swale grades allow little or no tolerance from
approved grades).
A final lot grading certificate shall be prepared by the Engineer of record,
certifying the lot grading has been checked and found to be in
conformance with the approved lot grading plan and the overall
subdivision grading plan.
A copy of the approved " As Constructed " lot grading plan and final
lot grading certificate shall be forwarded to the town immediately
upon completion.
E 4.04 LOT GRADING,CURB AND SIDEWALK DAMAGE AND MUD
TRACKING DEPOSIT
A refundable deposit of $1,200.00 shall be submitted with the approved
grading plan at the time of building permit application. Where multiple
building permits by a single builder have been issued the refundable
deposit for the second and additional lots shall be $500. The $1200 for the
first lot -will be held until the deposit can be released _and: -there is at least
one outstandingluiiding permit issue& -to the builder.:In the event a
builder is found to be in non-compliance of one: of the below items then
council has the right to require $1200 per building permit for the second
and additional building permits. -
This deposit will be held by the town until the following issues are in
compliance.
1. Curbs are in good repair.
2. Sidewalks are in good repair.
3. Water curb stop in good repair and adjusted to finished grade.
4. Property bars are undisturbed and -at /or,withia 0.21n below finished
grade or the Ontario Land Surveyor provide a written undertaking to
locate buried property bars forall lots within the new subdivisions at
no cost to the home owner.
5. All mud tracking issues are addressed.
6. Foundation control certificate has been received.
7. An approved as constructed lot grading plan has been received and
reviewed by the town.
S. All building defieiencies have been corrected and a final inspection
completed.
In the event a.deposit most usedto correct one items above and the actual
costs exceedthe deposit amount then' the builder will be invoiced the
difference, 'and.no further building permits shall be issued until all accounts
have been paid in full.
15 March, 2000
Design Criteria Residential Subdivisions
Lot Grading
Frequently Asked 4uestions
1) Why are these change�g proposed?
Actually the main changes being proposed are the following:
a) A foundation control certificate is currently required however a Building location survey is not
although in many cases is a requirement for a mortgage.
b) A refundable deposit is proposed to cover Lot Grading and Drainage, Mud -tracking, Curb and
sidewalk damage, Lot grading and Foundation certificates, water curb stop and property bar
damage. The amount proposed is $1200.
c) Backfill is being required to be completed and checked prior to issuance of a foundation control
certificate in order to determine if the lot grading has been done. This will help confirm at an
early stage the proposed design is feasible and is being adhered too.
It should be noted that the requirement for a Consulting Engineer to approve the individual
proposed grading plan, As Constructed grading plan, and issue the lot grading certificate is
currently within the criteria, however, is not always being adhered too. Since there is no
money secured either under the subdivision agreement or Building permit stage it is
difficult to ensure compliance. It is planned that the developer arranges to pay the consulting
engineer for the reviews and any certificates on behalf of the builders. The building location survey
and foundation control certificate would be arranged directly through the Ontario Land Surveyor.
21 All these Changes will lead to Increased Staff and/ or Staff Time?
Granted some increased time may be required to deal with the Foundation Control certificate and
Refundable Deposit, this will be offset by less time spent by staff dealing with fewer problems.
3) The Lot Grading and Foundation Control Certificates will add additional cost to the
price of a new home?
Currently, lot grading certificates are being required for new lots of subdivision and a large number
of building location survey certificates are being carried out although not required. The cost of
reviewing and approving grading plans, As Constructed lot grading Plans and final lot grading
certificates are currently required and not considered to be extra. A Building Locate Survey (BLS)
would cost approximately $500. A foundation control certificate would cost approximately $150 but
does not include the BLS.
In summary the extra cost to the builder could range from $150 to $ 650 depending on if a BLS is
currently being carried out.
-2-
4) If Out of Town Consulting Engineers or Ontario Land Surveyors are used then the
cost of checking will be higher for the developer.
It will be the responsibility of the developer to obtain the lowest price arrangement for the services
of the Consulting Engineer either in or out of town. The price to obtain an Ontario land Surveyor
will be market based.
It should be also noted that Proposed Grading Plans, As Constructed Grading Plans and necessary
survey work does not have to be carried out by the Consulting Engineer of Record or Ontario Land
Surveyor. The builder and or developer could prepare the plan. This plan would have to be
submitted, however, to the Consulting Engineer of record for review and approval. The consulting
engineer will have to prepare a Final Lot grading Certificate. These duties of the Consulting
engineer are currently required.
5) Why is the $1200 refundable deposit being requested?
The refundable deposit is being requested to ensure performance of not only lot grading but also
other items as follows:
a) Curb and sidewalk are in good repair.
b) All mud -tracking issues are addressed.
c) Grading and drainage will be completed as per the approved grading plan.
d) Water Curb stop is in good repair and adjusted to grade.
e) Property bars are undisturbed and at finished grade.
f) Foundation Control Certificate has been received.
g) An approved "As Constructed" lot grading plan has been received and reviewed by the
town.
The entire deposit will be returned in full providing compliance with the above items has been
met. Typically these deposits will be used only when performance is obviously not achieved. This
gives the municipality the financial resources to deal with the above issues related to non-
conformance regarding rectification of the above issues.
6) There will be Delays due to the Number of Certificates and Aanrovals Required
Currently, these approvals and certificates are required. Generally a 3-4 day turnaround is
acceptable. Some planning will be required to anticipate house closings, construction and
approvals. Again these requirements are generally being carried out. It is not the intent to create
un-necessary delays, but to promote good planning and design of lot grading plans to eliminate
costly remedial work after that fact. It is in everyone's best interest to successfully plan ahead.
February 28,2000
To: Consulting Engineers, Developers, Land Surveyors, Builders
Re: Residential Subdivision Design Criteria -Town of
Tillsonburg, Ontario - Proposed Lot Grading Changes Section E -
4.01 to 4.04
Attached are copies of proposed changes to the residential subdivision
design criteria for the Town of Tillsonburg.
Town staff are proposing to recommend to council to implement a
revised lot grading and foundation control certificate system which will
require the developers Consulting Engineer and Ontario Land Surveyor
to certify all lot grading and foundation construction is in accordance
with the overall subdivision grading and drainage plan. These changes
will help minimize the potential for lot grading and foundation control
problems that may result in the field due to construction.
Please contact Peter Fung, P.Eng., Manager of Engineering at
842-9200 ext. 232 or myself should you have any questions and
forward your written comments to the undersigned no later than
March 8,2000. The Bylaw will be presented for 1st and 2nd reading at
town councils meeting on March 13, 2000.
Yours very truly,
S.T.Lund,P.Eng.
Director of Operations
c.c. Town Council
D.C.Morris,C.A.O.
Peter Fung, P.Eng., Manager of Engineering
s
T ilionbur9 2 Library Lane,
S• C Tillsonburg, Ontario.
publiN4G 4S7
Ljbrary (519) 842-5571
L!��� Fax (519) 842-2941
Matthew Scholtz • Chief Librarian
March 15, 2000
Tillsonburg Town Council,
Tillsonburg, Ontario
Dear Mr. Mayor and Members of Council:
At its recent meeting, the Board of the Tillsonburg Public
Library unanimously voted in favour of the continuing
independence of our library, vis a vis the Oxford County
restructuring study.
In essence, the Board believes that the citizens of
Tillsonburg are better served by a library that is responsible
and responsive to the members of our community, and to
Tillsonburg Town Council.
Our community is better served by an independent library,
from a financial and a public service point of view.
Financial
- The Library has reserves of approximately $70,000,
together with a trust fund of $18,000, which presumably will be
lost to the County.
- The Townfs contribution for library service in a county
arrangement will likely be much higher. In 1995 (the most recent
figures readily available), the Town of Ingersoll paid $173,683
for library service, while Tillsonburg Council granted $115,080
to its Library Board.
- If local library service were transferred to the upper
tier, Town Council would still be responsible for the maintenance
of the building, which, in 199, was $22,000,
- Council has line -by-line approval of the Library budget.
Such fiscal control would be lost in a county library system.
2
- In an effort to reduce the Town's financial support, the
Library has made an effort to raise funds through its own
resources. In 1999, Library -generated revenue totalled $49,268,
from fines, donations, and rentals. This revenue would be
transferred to the County, and used for the county library system
as a whole. There would no longer be any off -setting revenue for
Town Council's financial support of library services.
- The cost of combining our database with that of the County
library's, will be tremendous. In addition, because we have a
stand-alone library automated system, and not one that needs to
serve the needs of many branches, the Library's circulation and
catalogue are more efficiently managed.
Public Services
- Policies for the delivery of local services are best
determined by a local board. For example, our Library is open
Sundays and greatly used by families and students; no county
library branch is opened seven days a week.
- Library services to our community can be placed at risk in
a large unit of service. For example, in Sarnia, services were
curtailed after amalgamation. Three years ago, locally, county
branches saw their book resources cut, whereas Tillsonburg
library was unaffected. (See attached.)
- Our library has direct Internet access to all other
libraries in Ontario, for interlibrary loan purposes. This
direct link would be lost in a county system.
- As an independent library, we can offer more innovative
services. Our library was the first in the Kitchener -Windsor
area to build a video collection, and one of the first to open a
website.
- Special provincial and federal grants are directly
available to us as an independent library.
3
- The library's resources and services reflect the needs of
our community. The Library staff is always responsive to
suggestions from the public. In many cases, specific titles in
demand are ordered immediately, or simply and quickly purchased
at local bookstores. Most best sellers are available, some in
multiple copies.
- Local municipal restructuring has brought the Library into
closer co-operation with other Town departments. This important
liaison would be lost in a county system administrated elsewhere.
To conclude, the Board of the Tillsonburg Public Library
firmly believes that our community is best served by a library
that is responsible and responsive locally, and that can deliver
service which is both cost efficient and cost-effective.
It is our Board's hope that we would receive the support of
Tillsonburg Town Council in the forthcoming county restructuring
study.
Sincerely,
-/Jane Brown
Chair,
Tillsonburg
Attach/
Library Board
OXFORD LIBRARY
CUTBACKS°- F
Hands
off.
fibran*e47,111
.r
Z
county told
Sarnia city council
has joined the outcry
against changes that
would close 13 of 28
library branches.
By Julie Carl
free Press Sarnia Bureau
SARNIA — City council here has .
added its voice to the public outcry
against proposed changes to the
Lambton County library system.
Council endorsed at its meeting
this week a series of resolutions
which oppose the changes, call for
more consultation in future and sug-
gest establishing a Friends of the
Sarnia Library group. The group
would raise money, offer advice and
assist in adopt -a -book programs.
Council was responding to recom-
mendations of the county's culture
and communications committee
which call for downsizing Sarnia's
main library and opening two small-
er branches in the city, eliminating
the bookmobile and asking the city
to look at closing the downtown
branch and moving it into a nearby
mall. The proposed changes in the
county include closing 13 of the sys-
tem's 28 branches.
PUBLIC FEEDBACK: Alderman
Doug Bain said he's never seen a re-
action like the one in response to
the cuts. Mayor Mike Bradley said
has office heard from, more residents
opposing the cuts than brom those
concerned with the recently an-
nounced cuts. to the county hospi-
tals.
The resolutions will be forwarded*
to the county's culture and commu-
nitAtions committee dnd Bradley
said he'll present the city's view as a
member of that committee. He says
he asked to Join it to try to stop the
"slashing of services in the city."
He says it's a "great. myth" that
county council had planned to ask
for public comment before dealing
with the recommendations at a
closed -door meeting in November.
"It was on council's in camera
agenda and there was no recommen-
dation to consult with the public. It
leaked the day before... and that's
what stopped. it being passed."
Bob Krieg, the county's director of
libraries, museums and cultural ser.
vices, says members of the public
and groups can each make a 10.
minute presentation to the county's
culture and communications com-
mittee Feb.12. The committee will
meet again to discuss the report on
Feb.18 and could make a recom-
mendation to council March 5.
Branches �
stay, books
cut back
The chief librarian
warned that fewer new
titles could hurt future
circulation and the
library's viability.
By Hank DanIstewski
Free Press Woodstock Bureau
WOODSTOCK — The Oxford Coun-
ty library system will keep all 17
branches open next year — but at the
cost of slashing its book budget.
The Oxford County library board
recently approved a 1997 budget of
$886,201 that absorbs a 20-per-cent cut
In provincial operating grants this
year.
Chief librarian Sam Coghlan said a '
notice of motion from board member
Margaret Loveridge to shut down 13 I
of the 17 branch libraries received no
support at the board budget meeting.
Coghlan said members instead ap-
proved spending cuts that would see
the system's book budget slashed to
$21,000, down from $108,592 in 1996
and $142,000 in 1995.
He said $21,000 would only cover the
books and material already on order.
He said the library's inability to buy'
new books will reduce the quality of
the core collection and undermine the
viability of the system.
"The new books won't be there. The
Information we have will be a bit old,
and in the long term, it could have a `
drastic effect on circulation.".
TOP BRANCHES: Loveridge
pointed out that only four branches —
Ingersoll, Norwich, Tavistock and
Thamesford — accounted for 55 per
cent of the total circulation of the sys-
tem last year. (Libraries in Woodstock
and Tillsonburg are not part of the
county system.)
But other board members, includ-
ing Oxford County Warden Ed Down,
said they had already received strong
opposition and petitions from areas !
where branches would be shut down.
Coghlan said the budget approved '
by the board is still contingent on the '
library receiving the same amount of
funding from county council in 1996
— about $739,000. But he said county
council is dealing with its own cut- '
backs in provincial grants and may
decide to reduce its own grant to the
library system.
"In that case, we are back to the
drawing board. With the book budget
gone, there's no place else to go."
F_P� 1tr1'?7
Tillsonburg Business Improvement Area
• 200 Broadway, 2nd Floor
Z ; Tillsonburg, Ontario N4G 5A7
• Telephone: (519) 842-6428 Fax: (519) 842-9431
Uy I [V IDLTMA"L I oil lufl
J -
TO: Mayor, and Members of Council
FROM: Michael Graves, B.I.A. Coordinator
RE: Main Street Ontario — Community Millennium Program
date: 03/23/00
The Main Street Ontario Community Millennium Program offers funding to Municipalities, Local Boards
and First Nations for projects that promote tourism, beautify the community, and or celebrate Ontario. The
funding that is available is 50 cents per resident (approximately $7,000 for Tillsonburg) or 50 % of the total
project costs — whichever is less. The funds are only matching funds, therefore the total project cost must
be worth $14,000 to obtain the full $7,000 grant, and the remainder of the project costs must be paid by the
applicant and not funded by any other grant program.
The Tillsonburg B.I.A. has several Beautifications projects scheduled for this year. The projects include
replacement and repair of the benches, garbage receptacles, tree grates, and tree guards in the downtown
core. Also, the B.I.A. was hoping to install the heritage lamp posts that were recovered from Charlie
Laister's property. Originally forged in Tillsonburg's Beaver Foundry it is intended that the 3 posts will
accent the Station Arts Center area well. The posts have been fully restored and now only need to be
installed and fixed with new globes. The B.I.A. has budgeted approximately $10,000 for these projects in
their 2000 budget but expected that would not quite be enough to fully complete all of those projects. If the
B.I.A. received Main Street Ontario Millennium Funding of $7,000 they would likely be able to complete
all of these projects this year, leaving room in their budget next year to complete other worthwhile
beautifications projects in the downtown.
The B.I.A. would like to partnership with the Town on this project. Although the B.I.A. requires no
financial contribution they may require some in -kind assistance. The placing of benches, the lights, and
some of the receptacles. This arrangement would be similar to the existing arrangement for the placing of
benches and receptacles. Also, the application would probably proceed smoother with endorsement from
Town Council. The Town could be listed as a partner in the application.
All partners of the Application must include a resolution to proceed with the project, and a letter of support.
There is some urgency in this case in that the application needs to be submitted by March 31, 2000. The
application is nearly complete, I only need to complete some of the numbers on the cost side which will
hopefully be done this weekend.
On behalf of the B.I.A. I would like to thank Council for their consideration. And I would like to
respectfully submit that downtown Tillsonburg is currently one of the finest in all of Ontario due to the
hard work of Tillsonburg Town Council and Tillsonburg B.I.A. This project will simply be one more
example of the untiring efforts of both our organizations to improve Tillsonburg.
TILLSONBURG COMMUNITY SERVICES DEPARTMENT
45 HARDY AVENUE
TILLSONBURG, ONTARIO N4G 3W9
RECREATION ADVISORY BOARD
7:30AM FEBRUARY 18, 2000
Present: John Clifford
Glen Steen Cam Campbell
Peter Van Dyken
Diane Vitias Dave Demaree
Sebastian Fardella
Cynthia Hildebrand Janet McCurdy
Kelly Batt
Laura Lee
CALL TO ORDER
The meeting was called to order at 7:30am.
CAVALCADE OF SPORTS
The Advisory Board agreed that the Community Services should only get involved in facility rentals and
the running of the slo-pitch Tournament if Community Services staff have the time available to organize
the event. The Program Manager and Director felt given the time of year that this was all staff could handle
There will be a breakfast, run by Albert Coulier, on February 27, 2000 at 10:00am. Invitations have been
sent out and all Advisory Board members were invited to attend.
TRANS-CANADA RELAY
It was discussed that council would like to see the community as a whole involved in the relay. The
advisory board discussed having a BBQ and a pool party in memorial park but would like to know what
kind of budget there will be for this event. The question was raised what to do if there is inclement
weather. The arena floor was suggested, as it will hold the largest amount of people.
A Budget will need to be developed to present to council. This will be part of the Business plan Process
that will be initiated by Corporate Services.
The advisory board is hoping to receive sponsorship for the BBQ from local and current suppliers so that
costs may be reduced.
SKATEBOARDERS
The board asked how the skateboarding area was taken care of in the past. They were informed that
Parks's staff last season with tarps has winterized the skateboarding area. The use of tools and building
supplies were available to the members during the skateboarding season from the Parks and Facilities
Manager. This year the park was in operation over the Christmas Holidays and the winterizing and
dismantling of ramps did not get down until after the first snow fall.
The advisory board agreed that monies should beset aside in the budget for annual maintenance. The
advisory board would like to meet with the skateboarders before the next season to discuss programs on
this facility so that recommendations may be made to council.
NEW BUSINESS
Customer Service Survey
The advisory board discussed the survey that is being held at the Customer Service Centre in regards to
customer service options. It was felt that the Community Centre should be using the same type of survey to
poll its patrons. The board felt that only offering customer service at the customer service centre was not
an option and that potential patrons would be lost. The staff at the Community Centre will continue to
survey their customers.
Minor Soccer
The Plans for the New Minor Soccer Facilities were discussed and the Director informed the board that the
Thames Valley Board of Education had declined the offer to purchase from the town at this time
ADJOURNMENT
The meeting was adjourned at 8:55am.
NEXT MEETING DATE
The next meeting is to take place on March 16, 2000 at 7:30am in the Board room at the community centre.
TRANSIT ADVISORY BOARD
1:30 PM FEBRUARY 4, 2000
Present Eric Barwell
Colleen Gosnal
Marty Graf
Laura Lee
Regrets Muriel Mann
CALL TO ORDER
Michael Cerna
Michelle Beach
Cynthia Hildebrand
Dave Ambridge
Barb Helsdon
Janet McCurdy
The first meeting of the Transit Advisory Board on February 4, 200 was called to order at 1:45pm.
WELCOME FROM CYNTHIA HILDEBRAND
The Director welcomed everyone and thanked them for joining the board. All members were invited to
take a ride on the new bus. A copy of the Bi-law regarding the Transit Advisory Board was provided to
all present and a discussion was held on what the advisory board will be overseeing.
ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON
It was unanimously declared that Eric Barwell would be the Chairperson and Dave Ambridge would be
the Vice -Chairperson of the Transit Advisory Board.
ADVERTISING
There are currently some contracts in place for advertising on the bus. Advertising on the bus is to be
discussed in more detail once comparisons with other community transit advertising has been competed.
It was agreed that advertising should be handled in a professional manner. It was determined that the
transit hours are not well known and should be posted in more areas.
NEW BUSINESS
Appearance of Transit Bus
The town is currently in the process of designing a new logo. The bus will be receiving the approved
decals to reflect this new logo once it has been approved.
New Maps
A new route map of the transit system is currently being printed by the Tillsonburg New and should be
available by mid March.
Notice of Bus Availability
It was requested that if the wheel chair accessible bus was not going to be available that a call be placed
to advise TDACL or ARC industries to make other arrangements. This was confirmed.
Financials and Statistics
Financial statements were requested. Copies of the previous year's financials for comparisons are not yet
available. Indications are that these documents will not be available until the end of March. Comparisons
of ridership were requested. Copies of passenger statistics will be available for the next meeting.
Invoicing
Colleen Gosnell representing Centrecorp expressed her displeasure at not being invoiced since May and
being presented with a bill for the balance of the year in January. She stated that she would not be able to
obtain approval to process an amount for such a sum with a 1999 date. She requested a finacnial
statement for the year ended December 31, 1999 to gauge the possible deficit of transit. She said she
would not see us stuck and would be prepared to contribute to offset any deficit but the invoice would
have to be dated 2000. Mary Graff also expressed displeasure that the contractual obligations of the town
that had not been met as there was not an accessible bus in service until January 2000. He also stated that
contractually they were to receive a financial statement each month from the town, and that this had not
occurred. He also stated he not been invoiced since spring of 1999. The Director agreed to investigate
these matters and report back.
Organizational Flowchart
The board asked for a copy of the town's organizational chart. This will be provided at the next meeting.
Website
Board members are asked to think about what they would like to see on the Tillsonburg webpage
regarding the transit system.
Extended Hours
Extended hours will be discussed for Friday evenings, Saturdays and special events.
NEW MEETING DATE
It was the consensus of the committee that the group will meet on the first Friday of each month at
1:30pm at the Community Centre in the Boardroom at the call of the Chairperson and the Director as per
the Bi-law.
The next schedule meeting is Friday March 3, 2000 9:30 am.
ADJOURNMENT
The meeting was adjourned at 2:45pm.
TRANSIT ADVISORY BOARD
9:00 AM March 3, 2000, 2000
Present Muriel Mann Michael Cerna David Ambridge
Michelle Beach Marty Graf Cynthia Hildebrand
Laura Lee
Regrets Colleen Gosnal Barb Helsdon
CALL TO ORDER
The meeting was called to order at 9:09am.
ELECTION OF COMMITTEE CHAIRPERSON
Election of the chair was postponed until the next meeting.
BUSINESS ARISING FROM MINUETES
Extended Hours
Suggested extended hours
Friday — until 9:30pm
Saturday — 9:30am until 6:00pm
Sunday — 10:00am until 6:OOpm
Cynthia will discuss driver availability with the contractor and discuss the hours at the March 27 council
meeting in hopes that a test run of these hours could be in place by April.( In time for the Home and Rec
Show and Easter shopping)
Concern was raised as to the number of people requesting the bus to run to the Norfolk Mall. Some
members felt that if the bus was going to be subsidized by the taxpayers, the bus should run to the
Norfolk Mall as requested by local residents. The Director informed the board that council's mandate is
that Transit be self sufficient and not subsidized by local ratepayers.
Statistics
A hand out of transit rider -ship comparisons January and February for 1998-2000 was distributed. The
Board has requested a summary of yearly statistics for the next meeting. The decrease in riders was noted
(decrease corresponded with the Elf going out of service) and methods of increasing rider -ship is to be
discussed further.
Financial Statement
A financial statement was not available at the time of the meeting. All members would like to see a
statement at the April meeting.
Revenue from transit is derived from a combination of fares, Nevada proceeds, TDACL's commitment
and the commitment form the Town Centre mall in return for advertising on the bus.
Brochure
The board was advised that a map of the bus route and schedule would be included in the next
Community Services brochure. (Due to be circulated week of March 20`h)
Maas
The Tillsonburg News has advised that the new bus maps should be available in two to three weeks.
Invoices
Marty Graf informed the board that TDACL will only be making payment on their yearly commitment
after a financial statement is available as per the original terms of agreement. He expressed that this
information was to have been available for review at their Board meeting the previous evening. The
Director apologized on behalf of the Town and advised that she would check on the availability of the
statement.
Organizational Chart
A copy of the town's organizational chart was distributed to members.
EXTERIOR BUS -LOGO -ADVERTISING
A handout was distributed showing the advertising costs from Woodstock's transit system. It was
discussed that any advertising on the bus should be tasteful, dignified and should not make the bus look
cluttered. Information on advertising frames will be sourced and available for the next meeting.
Suggestions were made that an advertising panel be installed on one side of the bus (the other side is
dedicated to the Town Centre Mall) and a panel for the rear of the bus. It was also suggested that a policy
be developed to provide free advertising promoting local events sponsored /hosted by our local non-profit
groups. In addition to external advertising internal advertising similar to City transit systems be
investigated. It was also suggested that future advertising should be of a "peel and stick" nature and
should not be permanently (painted).
NEW BUSINESS
Seatbelts on the Bus
Michael expressed concern over the seatbelts on the bus. He said that the belt is too tight and it crossed
his neck instead of shoulder. The Director advised that she would check the regulations on seat -belts for
wheel chairs.
Financing of Bus
Mr. Ambridge questioned why the Town purchased the bus as opposed to renting a bus monthly
Transit to Home and Rec. Show
The question was raised as to whether or not the bus would be running to the home and rec. show on
April 14-16. This will discussed after March 27 Council meeting
Mr. Ambridge volunteered to assume the role of Chair for the Committee.
NEXT MEETING DATE
The next meeting is scheduled for Friday April 7, 2000 at 1:30pm.
ADJOURNMENT
The meeting was adjourned at 9:50am.
IL
LB 3/23/2000
Transit
Year End Financial Report _
For the Year Ended December 31,1999
Budget
Actual
Variance
Transit T _ -- - - - --- -
-
----
- --
-
Revenue - - - - -
- -
- --
- ----- -
-
_
Fares _ -- - - _
(57,000)
- --
(52,231)
T (4,769)
_Advertising _
-
(26,000)
(22,100)
(3,900)
Nevada
(12,000)
(9,421)
(2,579)
Donations
(30,500)
(31,086)
586
Town in kind -- `- -- -- --- - -
---- - -- --
- -- (15,000)
(15,000)
-
- - -
- ---- --
All other
-
(734)
734
(140,500)
(130,572) '
(9,928)
Transit System
--- - - --- �_..
---
- - -
- - ---- -
Expenditures
Operating contract
38,000
_ 23,690
1_4,31.0
General insurance
-
-
-
_
Advertising & promotion
4,000
-
4,000
Nevada expenses
5,500
4,605
895
_-- Publicity & public relations
_ 41000
-
4,000
Vehicle leasing
3,000
10,063
(7,063)
Fleet insurance
5,000
3,210
1,790
Fuel & oil
8,000
9,696
(1,696)
- - Vehicle repair & service - - _- -
7,000 _
16,728
(9,728)
CTAP expenses
-
__ -
28,829
(28,829)
Machinery & equipment - capital
- - _
- -
--
- Overhead prorated - - -
15,000
15,000
_ -
All other
51,000
18,754
32,246
140,500
130,575
9,925
TOTALS -- ----- - ---- -_ - __------
Revenues _
140,500
_130,572
9,928
Expenditures
140,500
130,575
9,925
Surplus (Deficit) ---- -
- - -
(3)'
- 3
Notes: Contribution to reserve of $48,600 was reduced to $7,500
-
lexcellbudgetvariancereport
%- HARVEST TIME
"The Community Church"
Mr. David Morris
200 Broadway Street
Tillsonburg, On
N4G 2A2
Dear Mr. Morris,
This letter is sent in regards to a property that our Church is presently looking to
purchase. We are requesting information about the possibility of having Town water fed
into the property.
It is located on Hwy #19 south; south of the railway tracks on the west side of the
road. We understand that you are planning on extending the water line from Young
Street, and supplying water to the DeWatcher home that is going to be built on a
severed piece the above mentioned property. We would like to request that a water
pipe line be brought down to the centre of the property.
We are interested to know if this domestic water supply line will be a small feeder
line or a main that will allow adequate flow for fire hydrant and fire department
connections as required by local authorities having jurisdiction.
Thank you for your time and attention to this matter.
Sincerely,
T
d George Schmidt
Pastor George Schmidt
115 Queen Street, Tillsonburg, Ontario
N4G 3H4 (519) 688-0777
MEMORANDUM TO:
FROM:
DATE:
t116LSON.rjRC
Mr. Steve Lund
Director of Operations
Chief C. Coles
March 15, 2000
RE: COMMENDATION LETTER - Rieter-Mastico Warehouse Fire
It has been brought to my attention by Constable Patricia DeLeebeeck that
on the night of the Rieter-Mastico warehouse fire, employees with the
Tillsonburg Works Department, namely Mike Donais, George Williams and
Dave Porchak, went beyond the `call of duty' to be of assistance to both the
police and fire department personnel. As you are probably aware, the public
often puts themselves and others at risk in their efforts to get a close look at
what is going on. During this fire, the barriers erected to keep the roads into
the immediate area closed, were continually removed by curious spectators.
All of these gentlemen were extremely helpful in their ongoing efforts to keep
these barriers in place and the police and fire routes open.
On behalf of the Tillsonburg Police Service, I would like to express my
sincere `thanks' for the commendable efforts made by these gentlemen to
maintain this fire scene. I would ask that you relay this commendation to
each of them.
(-6.J.A.
Coles
Chief of Police
CJAC:aec
03117/08 Z3:34:82 EST; ASSOCIATION OF?->
MAR-17-00 FR[ 04;10 PM AMO
For Your
information
CLERK-Tillsonburg T Page 88Z
FAX NO. 416 971 6191 P. 01
Municipalities
A&M100 of Ontario
393 University Avenu*. Soils 1701
Toronto.13N Mb01E0
Tel: (418) 971-9859 - tex: (418) 971-6191
emsll: e�not�emn.mun,"m.corn
To the attention of the Clerk and Council.
Please ensure that copies of this are distributed to all Members of Council
For Immediate Attention
March 117, 2000 - FYI - 00/010
RESULTS OF THE AMO BOARD OF DIRECTORS MEETING
Issue: On Friday, February 251h, the AMO Board of Directors met in Toronto.
Facts:
At the meeting, the AMO Board heard from three delegations, including the Deputy Minister of
Finance, Dr. Bryne Purchase. Dr. Purchase outlined Ontario's positive fiscal forecast. Board
members raised several municipal concerns including:
the exit strategy for Bill 79 tax capping;
• the need for municipalities to know how much new infrastructure money will be available through
the Superbuild program;
• the need for municipal, rural and northern representation on the Superbuild Board;
• the need for federal infrastructure dollars to be invested in tripartite programs;
• the continuation of the CFR and SCF grants; and
• the frozen assessment roll (and communications of this issue to property taxpayers),
Eleanor R. Clitheroe, President and CEO of Ontario Hydro Services Company Inc.,, also attended
the meeting. She outlined Ontario Hydro's Business Plan, and discussed the Provinces restructuring
of the electricity sector. The impact on municipal utilities was also addressed.
The final delegation was from the Hicks, Morley, Hamilton, Stewart, Storie law firm which has been
retained by AMO to review important labour issues which are impacting the municipal sector. They
include:
• 1 nterest Arbitration;
• Regulation 10/99 and seniority rights of provincial employees transferred to municipalities;
• volunteer fire fighters;
• the collective bargaining framework for paramedics;
• Alternative Service Delivery in the fire and police sectors; and
• utilizing Boards of Conciliation more frequently.
At the Board meeting, it was agreed that the Municipal Finance Officers, Associationld
ll
provide tax assessment and policy advice to AMO for the next year. It was agreed that AMO wou
partner with the Ontario Municipal Management Institute (OMMI) to develop Councillor Training
Workshops after the November municipal elections. AMO will also be seeking funding from t c
Ministry of Municipal Affairs and Housing for the workshops. In addition, AMO is seeking closer ties
with the Ontario Municipal Social Services Association (OMSSA). Recently, a joint A1VIOIOMSSA
survey on the impacts of the recent provincial announcement on child care was sent out to Ontario
municipalities. ...12
03117/00 Z3:34:43 EST; ASSOCIATION CF?-> CLERK-Tillsonburg T Page 003
MAR-17-00 FRI 04:11 PM AMO FAX NO. 416 971 6191 P. 02
Member Communication -FYI: Kesuns or «ia Hiviv u Ld.. -"• _ _ .
Several resolutions were passed as well - including the City of London Resolution that would alloW
t
employee public transit commuting expenses to become a tax-free benefit. The Board e agreed
ution to
present this to the Transportation Roundtable on Greenhouse need forses dinfrastructure funding for
the Federal Government, The Board also agreed to raise the
Conservation Authorities with the provincial government.
The Board of Directors dealt with several policy matters. The AMO Retirement Home Working G d by
developed several municipal principles for dealing with retirement homes. These
were s Long Term
the Board and will be communicated to the Province. The AMOIMmistry of Health
Care Land Ambulance implementation Steering Committee and its Dispatch Sub -committee
developed several principles for the municipal management of dispatch (including the continuation
of 100% provincial funding for dispatch). The Board supported these principles and they have been
forwarded to the Minister of Health and Long Term Care.
AMO President, Michael Power, also discussed his activities which included moving forward dntano's
agenda to fundamentally renew the relationship between the Provincial Governor
municipalities. President Power has met with the media, municipal Councils, senior provincial staff,
the Leader of the Opposition, and Ministers to advance this important issue.
This relationship is beginning to change in a positive way. The Minister of Community and Social
Services, the Honourable John Baird, has committed to AMO that he will meet with the Association's
Social Assistance Task Force quarterly to facilitate government to government discussions pertaining
to Ontario Works.
President Power also attended the very successful ROMA/OGRA February Joint Conference. The
August 13"' -161h AMO conference is also proving to be very popular. Most of the room blocks
have
possible.
been sold out. It is recommended that interested delegates book their hotels as soon a
Delegates can contact Margot Rayburn at the Ottawa Tourism and Convention Authority at 1-800-
363-4465 ext. 126 for further information regarding accommodation.
AMO will also be launching a media campaign to educate the public on the responsibilities ho Does
d need
for municipal government, how it operates, and the role of municipal Councils in this poi
What" era. Councillor David Stewart (County of Renfrew), Councillor Howard Moscoe (City
Toronto), Mayor Ann Mulvale (Town of Oakville), Councillor Jay Aspen (City of North Bay), JimPine
(
CAO of Quinte West), and Michael Smither (Municipal World magazine) have agreed to form a
Working Group to develop the communications campaign.
AMO will also be striking a Task Force to examine possible changes to the AMO Boardstructure due and
to the restructuring of the Regions of Sudbury, Ottawa -Carleton, Hamilton -Wentworth,
Holdimand-Norfolk.
It was also agreed that AMO should send a delegation, made up of President Power, Deputy Mayor
Fran Coleman (Town of Huntsville), and Councillor Kay Manderville (City of Belleville), to the Ontario
Medical Association to discuss allowing foreign trained doctors to practice in Ontario. It is clear that
doctor shortage is no longer just impacting Northern Ontario.
The AMO Board will meet again on April 28".
If you have any concerns or questions, please contact the AMO offices at (416) 971-9856. We can
also be reached by fax at (416) 971-6191, and e-mail at amo a amo.murncomt.
Q
TILLSONBURG LOGO
NOTICE TO ALL RESIDENTS OF THE TOWN OF
TILLSONBURG
A public hearing will be held as follows to seek public input on an
examination of which level of local government should provide each
municipal service in the County of Oxford. These services include
airport, building inspection, by-law enforcement fire and police
protection, tax billing, libraries, roads, tourism and economic
development, water and waste water, waste management and collection,
as well as other municipal services.
WEDNESDAY, March 29TH92000
7:00 P.M.
COMMUNITY CENTRE (Seniors Centre)
The objectives of this meeting will be to:
➢ Review Study Background/Process
➢ Outline Results to date
➢ Seek your input on results to date
You are encouraged to complete Public Input Questionnaires which are
available at the Tillsonburg Library, Tillsonburg Customer Services
Centre or through the Town of Tillsonburg Web Page
(town.tillsonburg.on.ca).
The purpose of this study," to determine clear lines of responsibility and
better accountability at the local level by reducing duplication and
overlap", will ultimately determine where local government decision
making in the future is made with respect to these services.
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2936
A By -Law to amend By -Law 2759, being a by-law to adopt a Town of Tillsonburg
Design Criteria for Residential Subdivisions.
WHEREAS Section 102 of The Municipal Act, R.S.O. 1990, Chapter M.45,
authorizes the Council of the Corporation of the Town of Tillsonburg to amend By -
Law 2759 adopting a policy for the Design Criteria of Residential Subdivisions;
AND WHEREAS it is deemed necessary and expedient by the Council of the
Corporation of the Town of Tillsonburg to amend By -Law 2759 adopting a policy for
the Design Criteria of Residential Subdivisions;
THEREFORE BE IT RESOLVED that the Council of the Corporation of the Town
of Tillsonburg enacts as follows:
1. That Schedule "A" attached hereto, as amending Schedule "A" to By -Law
2759, is hereby declared to be part of this by-law as if written and incorporated
herein;
2. That all persons, agencies and companies developing residential subdivisions
in the Town of Tillsonburg shall conform to Tillsonburg criteria set forth in
Schedule "A" to By -Law 2759, as amended by Schedule "A", attached hereto.
READ a first and second time this 271h day of March 2000.
READ a third time, passed, signed, sealed and numbered 2936 this day of
2000.
MAYOR
CAO/CLERK
APPENDIX "A" TO BY-LAW 2936
REVISIONS TO BY-LAW NO.2759
March 22, 2000
SECTION E - LOT GRADING
E 4.00 APPROVAL AND CERTIFICATION
E 4.01 LOT GRADING APPROVAL
1. Prior to application for building permit, individual
proposed grading plans for each lot or group of lots
shall be prepared and submitted to the Consulting
Engineer of record for the subdivision.
2. The Consulting Engineer of record for the
subdivision shall be responsible for reviewing and
approving (or certifying) the proposed grading plan
submitted for each lot, that it is in conformance to
the overall subdivision grading plan approved by the
Town.
3. The proposed grading plan shall include all of the
following.
Dimensioned property limits, house location, house
dimensions, finished floor, basement and underside
of footing elevations, top of foundation, proposed lot
grades at all corners and at intermediate locations as
required to define the grading of the lot, all yard
catch basins with rim elevations ,driveway location
and percent grade, swale elevation and swale percent
grade, rear yard percent grade, all 3 to 1 slopes and
retaining walls, fencing and all above ground
utilities. Existing elevations along all property lines
and house foundation dimensions including steps in
the top of the foundation and footing shall be shown.
The approved grading plan shall be submitted with
the building permit application.
E 4.02 FOUNDATION CONTROL CERTIFICATE
O
A) The Consulting Engineer or Ontario Land Surveyor
shall provide the town with a foundation control
certificate confirming the foundations are in
conformance with the approved grading plan for the
lot.
A foundation control certificate shall be approved by
the town before house construction proceeds beyond
the basement level. Placement of finished floor only
will be allowed to reduce potential for foundation
cracking from backfilling.
This certificate shall include the following.
B) The Consulting Engineer or Ontario Land Surveyor
shall confirm the footing and foundation elevations
(including cuts in the wall) are in conformance with
the approved lot grading plan and zoning bylaw.
C) An Ontario Land Surveyor shall provide the town
with a building location survey confirming the
foundations are in conformance with applicable
zoning by-law
D) The Consulting Engineer or Ontario Land Surveyor
shall confirm the lot grades are within a tolerance of
100 mm of the approved lot grading plan.
Any Non conformance of the foundation or site
elevations shall be brought to the towns attention for
further direction, prior to proceeding with any
further construction. Exposed foundations heights
are to be in accordance with the Ontario Building
Code.
E 4.03 AS CONSTRUCTED LOT GRADING PLAN
AND FINAL GRADING CERTIFICATE
An "As Constructed" lot grading plan shall be
prepared, after -the lot has been -final graded
(preferably sodded (seeded)) and shall be submitted
to the Consulting Engineer of record for approval to
confirm the lot has been graded in conformance with
the approved lot grading plan and is within the
specified 100 mm tolerance (Note: it should be noted
10
that some critical drainage grades i.e. swale grades
allow little or no tolerance from approved grades).
A final lot grading certificate shall be prepared by
the Engineer of record, certifying the lot grading has
been checked and found to be in conformance with
the approved lot grading plan and the overall
subdivision grading plan.
A copy of the approved " As Constructed " lot
grading plan and final
lot grading certificate shall be forwarded to the town
immediately upon completion.
E 4.04 LOT GRADING,CURB AND SIDEWALK
DAMAGE AND MUD TRACKING DEPOSIT
A refundable deposit of $ 1,200.00 shall be submitted
with the approved grading plan at the time of
building permit application. Where multiple building
permits by a single builder have been issue& the
refundable depositfor the second -and additional lots
shall be $500. The-$1200 for the first lot will be held
until the deposit can --be released -and there is at least
one outstanding building.permit issued to the
builder. In the event a builder is found, to be in non-
compliance of one of the below items then council has
the right to require $1200-per building permit for the
second and additional building permits.
This deposit will be held by the town until the
following issues are in compliance.
1. Curbs are in good repair.
2. Sidewalks are in good repair.
3. Water curb stop in good repair and adjusted to
finished grade.
4. Property` -bars are undisturbed and at /or within
0.2m below finished grade or -,the. Ontario Land
Surveyor provide a written. undertaking to locate
buried property bars for aU lots=within thezew
subdivisions at no cost to -the home owner.
5. All mud tracking issues are addressed.
6. Foundation control certificate has been received.
7. An approved as constructed lot grading plan has
been received and reviewed by the town.
8. All building deficiencies have been corrected and
a final inspection completed.
In the event a.deposit must used to correct one items
above and the actual costs exceed the deposit amount
then the,buitder will be invoiced the difference and
no further building permits shall be issued until all
accounts have been paid 'in full.
MAR-27-2000 12:58 ADC.ELE.SERV.
Facsimile Transmission Record
Date: March 27t1, 20M
416 542 1140 P.01
A/C/ { L
From- Ken-Parewall Ph.416-34676677 Fax.905-847-7654
To: Mr. Dave Morrie, and all
Hem mrable Council Members
Town of Tillsonburg Fax No. 519-842-9431
ATTN:LANA
Number of pages including this cover sheet 6.
Re: Proposed By-! re; design. erading and damage deposits.
MESSAGE:
Further to our meetings of earlier dates, being faxed herewith is a set of
recommendations, comments and concerns regarding the above proposed By-law,
set for Council review, discussion and approval this evening.
1 respectfully submit and request that this be made part of the accompanying file
for the proposed by-law.
Saturday and resolve all matters so that we could plan for a productive new year.
Sincerely,
CAUTION: TMe eaemmmdoNw, eontdox eoneaeatld hdorm.am bdn,dd ONLY for ehr penod party to whom a e
ad4rend to. These doe®rafa MM NW be deltvn vd *=Van d60osd to argon other than the redpimt and mmt nut be
reviewed or rDa,ed to be reYrewed by xara other then the pereud party for wborn the tn� Is b,tmded Ibr_ If you
e -cl.r ebb tr Asdoa m error, ptraw comas tac mmder mmmluu{v. Ya eaoprmtem wo,dd be eratendb apprrdated.
Kr7Ber-DM-re MCI Pro byJAm March 2,7-2000.
MAR-27-2000 12 : 58 "ABC.- :• ELE . SERV .
416 542 1140 P.02
MG1 (TheLinks) Inc
200 North. Sew Road West
Us& 11 Suite #311
Aahv,-tntua* L6M 2Y1
Tele. 416-346-6677 Fan. 905-947-5333
March 270`,2WQ
The Office of the Town -Clerk
Town-ef-Tftonbu%
Mumcipm O es
Broadway Stet
Tdlsonburg, Ontario
AWL Mr. laze 11�ia,rris
Dear Sir,
Re: Res. subdW&ns- Beaten Criteria, Lot Grading end Damage Dept
Thank you and the Honwrable Council for affording some of the Builders and
Developers in the Town of Tillsonburg to comment on the forthcoming proposed by-
law dealing with the above matters. May I suggest at the outset that the Town
Council has to do to do the ne-Mfid to address the.conceras of its citizens ancf shall
always have my and my company's support.
I Rho wish to reap Ily suggest that Town of Tillsonbu g's policy of shaping its
-own world and not be in step with the changing world around it is sometime a
concern for those doing business in the community. Your near yard set hacks, lot
evyaW and bulkUng envelope N199does not take into account the
practices of sister municipalities. A great deal of decisions are made on ad hoc basis
and thus are a matter of coocem for those coming to do businc a in your town nvm
other places. I urge the Honourable Council to consider placing a -mechanism in
place to evaluate and consider appropriate changes so that more business intents
could be drawn into the community.
MAR-27-2000 12:58 ABC.ELE.SERV. 416 542 1140 P.03
TIM PROPOSED CHANCKS
no D De 't:
As per discussion, I suggest that this matter require g=ter evaluation, particularly
in As implementation, for k Is, 190y to become an administrative nightmare both for
the baNders and the Town Oftes. sty conilirft would surface and -its policing
will result in meter discontent among the building community.
There perhaps is a need for introducing such a mechanism to deal with builders
cauAng concerns to the Tows mid we at*e supportive -of n cb a bylaw. The concerns
are that its too punitive and assumes that each builder will damage each sidewalk
where he/sbe is burldim* I have suggested that. a cap be placed on the amomt
required and builders building more than on house at a time should be given that -as
an option.
The conflict will arise from the proposed fi�'st deposit of $1200 and subsequent
deposits -of SSW. ,Are the aHi& bum after the rust unit is a given year all subject to
$500 deposit or a $1200 deposit would keep surfraing again and again? A cap of say
$20 . as- an. option to those buildm building more than one unit at a time shalt. be
considered toenable the builder And the municipality not having to go through
eansklend* -book keeping. If the municipality ever uses any portion of the deposit
on .account of any builder -caused problems, it -can withhold issuance of additional
building permits to that builder unto the deposit fund is replenished by him/her.
I respectfURy suggest to the Honourable C-eenCil to consider THREE stage deposit
formulae, as follows:
One U-Sk to a given year: S1I,200.00
Each add4iena] unit in-thnt-year: $ 500.00
Builders -intending to build wre than
3.0ahs in a given year to maintak a
damage deposit at all times in that year $7,000.00
If the capped- deposit is- always replenished to that amount, no a"uWration is
mired. ad when a builder fiBishes his/her prefect, the matter can be settled once
and for all,
it
MAR-27-2000 12:59 AHC.ELE.SERV. 416 542 1140 P.04
LOT GRADING AND FOENDATior�-CON QI. CE�tT�'i�
There is great -deal of duplicity and-addion -cost to the balder, in the way the
document waa-The egg cost of appmAmately $150 cook# be eliminated
by adequate final-certilications. We -do not have.aproblem with it but it remaim.an
avoidable-cest and should he Anved for the end consumer by joint municipat-budder
efforts.
Please numix .the bu#Iders 4 tie funny -ce -beip save unnecessag- costs that
would- be passed on to the end user and thus would affect economic activity in the
Town.
OUT of TOMW COWS- LTavG ENQI EI;RS AND LA" SPA]%Yalis
Most of the builders and developers is Town do use the focal consulting engineers
and I*d surveyors. May I suggest that the Honourable Council through its staff
DO 0-T get involved in advocating the rums that should be und, local or
other"c It has the appearance problems and I am not sure Couna can legally
make such a requirement to be binding on the business community.
I Of O . C.;L
In the absence of a specific and clear guideline as to what constitute Mud and the
levels that may be tolerated by one citizen versus another, this is a can of worms
that the Municipality is going to wish it had never opened. You pats a by-law And
complaints will come. Agreeing to a code of conduct with the !oral builders rather
than through local legislation can better police the matter. It would also allow for a
better iatemction between the building cotaunuaity and Municipal sty. if the
problem has not been resolved by this method, the Council always can use the By-
law approach as a course of action.
May I ask that implementation of this section of the By-law, if approved by the
Honourable Coama take into account the new subdivisions where construction
activity does result in some levels of mud residues from vehicles making deliveries.
3
MRR-27-2000 13:00 ABC.ELE.SERV. 416 542 1140 P.05
Mease take into account the subdivisions that have not yet been amutued by the
MuBicipal Autborities, for there will be some Iega1hy issues that well surface as to
the levels of responsibilities the municipality may have.
KM AN DSKE&I-Nfi REQUIREMENTS
I am pleased that loot landscaping/sedlseed ng requirements will be dropped from
your proposed changes, for it should not be and it never is to the best of our
knowledge, within the municipality's domain to require. the builders to landscape
and or sod the Iota as part of the anal inspection. Weather is only a fhttor part of
the year but it is a matter of personal preference for the consumer to Landscape
their properUes but within the permitted grades.
I urge the Atourable Council to refrain from introducing Landscape and or
Sod/Seed requirements as part of the final inspection requirements. The Final
Grading Car cafe should be the requirement and should be required and mf led
in the By-law requirements.
.. a1 W A 11-V *W111TAIV.�!
Mr. Kim Rusted addressed this issue during the Council-DeveloperlBuilder
dialogue and the concerns we had. It was agreed, i understand, that survey bats
should be left buried in ground and should not be pulled to the grade level. It will
certainly avoid many potential legal actions that the municipality may be faced with
were the bars to be pulled np, m%ulting frnm lawn mower and tripping injuries.
Pff ATION OF THE rROPO D BYL&W
Of the greatest concern to us is the implementation of this by law. I urge the
Honourable Council to build mechanisms for uniform implementation of the new
by law. Ad hoc decisions made by the IoeW ei%ciajs, in the absence of specificity will
result in unwanted, unintended and uadesiVMS outcomes.
of
MAR-27-2000 13:00 ABC.ELE.SERV.
416 542 1140 P.06
pJ
There is a saying in the: ash Parliamentary corridors that each time a new law is
Passed.) some loses some were rights and ethers super more hardships as a
consequence. I ant sure the Honourable Council's proposed by-law is a consequeece
of recegoized need in the best interest of the cowwunity. Z make recommendations
in that spirit and support the proposed by law for the same reasons.
And finally, may I requat that thb letter be made part of the records related to the
proposed by-law, with of course the Honourable Council's consent.
sinGerdy,
MGI (The Uuks) Inc
MGI Construction Inc
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