220712 Tillsonburg 150 Ad Hoc Committee AgendaTillsonburg 150 Ad-Hoc Committee Agenda, July 12, 2022 Page 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
July 12, 2022
4:30 p.m.
Council Chambers
AGENDA
1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of July 12, 2022, be adopted.
3. Minutes of the Previous Meeting
June 20, 2022 Committee Minutes
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. General Business and Reports
5.1. Thanks from Mayor Molnar
5.2. Report for Council (due July 27, 2022)
5.3. Tillsonburg 150 Events Review/Recap
6. Next Meeting
Tillsonburg 150 Ad Hoc Committee Agenda, July 12, 2022 Page 2 of 2
No meetings going forward.
7. Adjournment
Proposed Resolution #2
Moved by:
Seconded by:
THAT the July 12, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned
at________pm.
Contact
Please contact the Staff Liaison listed below if you have any concerns.
Gina Armand, Records & Legislative Coordinator
garmand@tillsonburg.ca
Tillsonburg 150 Ad-Hoc Committee Minutes, June 20, 2022 Page 1 of 5
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
June 20, 2022
4:30 p.m.
Council Chambers
MINUTES
Present:
Chair Joan Weston, Courtney Booth, Christine Wade, Deputy Mayor Dave Beres
Absent with Regrets: Aleksandra Webber, Rosemary Dean
Staff Also Present:
Patty Phelps- Culture and Heritage Manager/Curator
Gina Armand - Records & Legislative Coordinator
1. Call to Order
The meeting was called to order at 4:33 pm by Chair Joan Weston
2. Adoption of Agenda
Resolution #1
Moved by: Courtney Booth
Seconded by: Deputy Mayor Beres
THAT the Agenda as amended for the Tillsonburg 150 Ad-Hoc Committee Meeting of
June 20, 2022, be adopted.
Carried
Tillsonburg 150 Ad Hoc Committee Minutes, June 20, 2022 Page 2 of 5
3. Minutes of the Previous Meeting
June 10 Meeting Minutes-Page 3 should read “St. Paul’s Church” and “Corn Hole”, not
St. John’s Church or Cornwall.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared
5. General Business and Reports
5.1. St. John Ambulance
Chair received a confirmation call from St. John Ambulance. They will be
able to split the crew to provide coverage for July 1. Oxford EMS have not
returned any calls.
5.2. Tillsonburg 150 Events Review & Implementation
Tillsonburg Firefighters will be in attendance. Event Organizer, will follow
up with the Firefighters to go over plans.
Lions Club volunteers will help with the unloading and loading of
equipment. They will need 4 tables. This has been arranged by the
Committee’s Chair.
Chair will follow up with Savannah from Innovata Foods regarding the
donations of food.
Dedication Tree Zone will start gathering at 2:30pm. Event to take place at
3:00pm in Memorial Park.
Chair advised Members that the MP, MPP, County Warden, and Mayor
Molnar will all be in attendance for the Pancake Breakfast.
Museum Curator has requested a price list for food to add to schedule,
website, and social media.
Tillsonburg 150 Ad Hoc Committee Minutes, June 20, 2022 Page 3 of 5
The Time Capsule Entries Event was a success. Committee Members
have enough items to add to the Time Capsule.
Paw Patrol costumes will be worn weather permitting.
Golf poles for mini putt are damaged and not suitable for use. Event
Organizer will try to replace this with another activity.
Event Organizer will go over the parking spots for vendors and emergency
personnel. Will have parking available inside the barriers.
Generators will run on gas. Gas needs to be purchased.
Food has been ordered and will be delivered by Thursday, June 23.
The sponsor posters have all been made. Interactive schedule will be
created by Town`s Communication Officer. A full page ad will be in the
newspaper on Thursday June 23 and next Thursday June 30.
Chair to follow up with Staples regarding the Thank You Cards.
5.2.1. Christmas Ornaments for Sponsors/Volunteers
Member’s general consensus was to provide all volunteers with a free t-
shirt as a thank you for service.
The sale of the souvenirs is very successful thus far. Museum Curator
provided the stats from Friday.
Camper mugs are all sold out
54 pint glasses sold
34 journals sold
55 wine tumblers sold
10 Christmas Ornaments sold (sale started on Thursday June 16
& Saturday June 18)
Tillsonburg 150 Ad Hoc Committee Minutes, June 20, 2022 Page 4 of 5
5.2.2. Dunk Tank Donation Box
The Committee discussed having a donation box at the Dunk Tank. No
action was taken.
5.2.3. Community Centre/Rain Date
Community Centre won’t be available for a backup should there be
inclement weather.
5.2.4. Golf Cart
Deputy Mayor was offered a free golf cart. Committee Members were asked
if a golf cart would be of interest, specifically for the event to help with
Volunteers who have mobility issues.
Committee members were in agreement to keep the golf cart, so long as the
vehicle is insured, and not violating any Policies of the Town
5.2.5. Next Meeting Date
It was decided that no further meetings are needed until after the event.
A meeting date of July 12, 2022 at 4:30pm was discussed.
Deputy Mayor requested the presence of the Chair at next Council Meeting
on June 27, 2022, to inform Council/Public of the Tillsonburg 150Event.
6. Next Meeting
July 12, 2022 at 4:30pm.
7. Adjournment
Resolution #2
Moved by: Courtney Booth
Seconded by: Christine Wade
Tillsonburg 150 Ad Hoc Committee Minutes, June 20, 2022 Page 5 of 5
THAT the June 20, 2022 Tillsonburg 150 Ad-Hoc Committee Meeting be
adjourned at 5:38 pm.
Carried.