220616 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Thursday, June 16, 2022
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Ann Wright, Interim Deputy Clerk
David Drobitch, Parks & Facilities Manager
Gina Armand, Records & Legislative Coordinator
Regrets: Michelle Smibert, Director of Corporate Services/Clerk
_____________________________________________________________________
1. Call to Order
Chair, Deputy Beres called the meeting to order at 4:30 p.m. Council went
directly into Closed Session.
2. Closed Session (4:30 P.M.)
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Resolution # 2022-183
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider two (2) matters involving
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose under section 239 (2) (f) of the Municipal Act and a
matter a proposed or pending acquisition or disposition of land by the
municipality or local board under Section 239 (2) (c) of the Municipal Act.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Previous Closed Session Minutes
2.4 Reports
2.4.1 239 (2) (f) advice that is subject to solicitor-client privilege,
including communications necessary for that purpose
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.4.3 239 (2) (f) advice that is subject to solicitor-client privilege,
including communications necessary for that purpose
3. Moment of Silence (6:00 P.M.)
4. Adoption of Agenda
Resolution # 2022-184
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of June 16, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests were declared.
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6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-185
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the minutes from the regular council meeting held on May 24, 2022, be
approved.
Carried
7. Presentations
7.1 Volunteer Recognition Award Presentation
Cultural, Heritage & Special Awards Committee Chair, Carrie Lewis gave
introduction describing Mr. Morris' accomplishments, accolades and
volunteer time put into the community.
Deputy Mayor Beres proceeded to thank Mr. Morris for all of the time he
put and continues to put into the community as well as being a voice for
the Indigenous People. Deputy Mayor Berers presented the Volunteer
Recognition Award to recipient Mr. Dave Morris on behalf of the Town of
Tillsonburg.
7.2 Oxford Official Plan Update and Presentation
April Nix, Development Planner from the County of Oxford, gave a
presentation regarding the County of Oxford's Official Plan Review.
Resolution # 2022-186
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Council for the Town of Tillsonburg receives the presentation
from the County of Oxford regarding the Official Plan Review as
information.
Carried
7.3 Traffic Concerns of the Hickory Hill's Residents
Residents from the Hickory Hills Community gave a recommendation
regarding excessive traffic in their community.
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Council suggested the recommendation come from the Hickory Hills
Association.
Resolution # 2022-187
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Council for the Town of Tillsonburg receives the presentation
from Claude Archambault regarding traffic concerns at Hickory Hills as
information;
AND THAT a traffic study for Hickory Hills be added to the 2023 Budget
for council consideration.
Carried
7.4 Future of Shortline Rail in the South Central Ontario Region -
Presentation by SCOR
Kimberly Earls from SCOR was in attendance to make a presentation and
requested a letter of support from the Town of Tillsonburg
Resolution # 2022-188
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Council for the Town of Tillsonburg receives the presentation
from SCOR regarding the Future of Shortline Rail Investment as
information;
AND that staff be directed to provide a letter of support from th e Town.
Carried
7.5 Oxnard Developments - Minor Modifications to Zoning
This matter was considered on May 24, 2022 as item 9.1 on the Agenda,
and the recommendation was defeated by Council.
Resolution # 2022-189
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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THAT Council reconsider Item 7.5, Oxnard Developments – Minor
Modifications to Zoning.
Carried
In attendance to present:
Eldon Darbyson of Vallee Consulting Engineers, Architects & Planners,
and Jeff Jafarpour of Oxnard Developments Inc.
Eldon Darbyson clarified the minor modifications that are being requested.
Resolution # 2022-190
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the request from Potters Gate Phase 4, Minor
Modifications to Zoning as information;
AND FURTHER THAT Council affirm that the requested changes are
appropriate and minor in nature and further notice is not required in
accordance with Section 34 (17) of the Planning Act.
Carried
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Ministry of Northern Development, Mines, Natural Resources and
Forestry - 2022 Rabies Control Operations Notification
12.2 Tillsonburg BIA - Motion to approve the 2021 DTBIA Financial
Statements
12.3 Southwestern Public Health Letter of Appreciation
Resolution # 2022-191
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
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THAT the information items from Ministry of Northern Development,
Mines, Natural Resources and Forestry dated May 31, 2022 and the
Tillsonburg BIA dated June 7, 2022 and from Southwestern Public Health
dated May 30, 2022, be received as information.
Carried
13. 2021 Fourth Quarter Financial Reports
13.1 FIN 22-12 - 2021 Q4 Consolidated Financial Results
Resolution # 2022-192
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives report FIN 22-12 2021 Fourth Quarter
Consolidated Financial results as information.
Carried
13.2 EDM 22-15 Fourth Quarter Economic Development and Marketing
Results
13.3 FIN 22-11 - 2021 Q4 Finance and Corporate Services Department
Results
13.4 FRS 22-01 2021 Fire Services Fourth Quarter and Year End Report
13.5 OPD 22-19 - 2021 Fourth Quarter Building, Planning, By-Law
Services Results
13.6 RCP 22-11 RCP 2021 Q4 Results
Resolution # 2022-193
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives the 2021 Fourth Quarter Department Results, as
information.
Carried
14. 2022 First Quarter Financial Reports
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14.1 FIN 22-14 - 2022 Q1 Consolidated Financial Report
Resolution # 2022-194
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Council receives report FIN 22-14 2022 First Quarter Consolidated
financial results as information.
Carried
14.2 CS 22-17 First Quarter Corporate Services Department Results
14.3 EDM 22-16 First Quarter Economic Development and Marketing
Results
14.4 FIN 22-13 - 2022 Q1 Finance Department Results
14.5 FRS 22-02 2022 Fire Services First Quarter Report
14.6 OPD 22-22 2022 First Quarter Operations and Development Services
14.7 OPD 22-20 - 2022 First Quarter Building, Planning, By-Law Services
Results
14.8 RCP 22-12 RCP 2022 Q1 Results
Resolution # 2022-195
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the 2022 First Quarter Department Results, as
information.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
Kyle Pratt-CAO spoke on his report CAO 22-03 Town Hall Lowest Cost
Lease Option
15.1.1 CAO 22-03 Town Hall Lowest Cost Lease Option Report
Resolution # 2022-196
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Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council direct staff to proceed with an Environmental Site
Assessment of the new construction “Greyfield” Option site in the
Harvey and Brock streets Municipal Parking lots to determine the
extent of environmental contamination, if any, and potential for any
remediation costs.
Carried
15.2 Corporate Services
15.2.1 CS 22-10 Compensation Review for Elected Officials
Resolution # 2022-197
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Compensation Review for Elected Officials Report be
received as information.
Carried
15.2.2 CS 22-14 Right to Disconnect from Work Policy
Resolution # 2022-198
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Council for the Town of Tillsonburg approves the Right to
Disconnect from Work Policy.
Carried
15.2.3 CS 22-18 Hybrid Work Model Policy Review
Resolution # 2022-199
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the Council for the Town of Tillsonburg receives the review of
the hybrid work policy as information.
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Carried
15.2.4 CS 22-19 THI MOUD
Resolution # 2022-200
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Council receives the THI MOUD report as information.
THAT FURTHER directs the CAO to bring back a report with
recommendations regarding the MOUD with THI, which may
include the composition of the board or any other item of concern.
Carried
15.2.5 CS 22-20 Council Vacancy on the Boundary Adjustment
Subcommittee
Resolution # 2022-201
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the Council for the Town of Tillsonburg appoints Councillor
Gilvesy as a council representative on the Tillsonburg Boundary
Adjustment Advisory Committee.
Carried
15.3 Economic Development
15.3.1 EDM 22-14 Offer to Purchase – Alley Lands between 6 and 8
John Street
Resolution # 2022-202
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with
Tillsonburg Properties for Community Living for the Alley Lands
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located between 6 John Street and 8 John Street and to be
described by a new reference plan.
Carried
15.4 Finance
15.5 Fire and Emergency Services
15.6 Operations and Development
15.6.1 OPD 22-23 - Westwinds Subdivision Road Naming
Resolution # 2022-203
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the OPD 22-23 - Westwinds Subdivision Road Naming
motion be deferred.
Carried
Council decided to defer the road naming due to similarities
between "Westwinds Gate" an "Westwinds Court" and directed staff
to speak with developer regarding name changes.
15.6.2 OPD 22-24 - Oxnard Phase 4 Subdivision Road Naming
Resolution # 2022-204
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Council approves “Waterhouse Crescent”, “Burgess
Crescent”, and “Jacko Street” as road names for the Potters Gate
Phase 4 subdivision.
Carried
15.6.3 OPD 22-25 Tillsonburg Airport Advisory Committee - Virtual
Meetings
Resolution # 2022-205
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
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THAT Council approves the request from the Tillsonburg Airport
Advisory Committee to continue meeting virtually.
Carried
15.7 Recreation, Culture and Parks
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Resolution # 2022-206
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the following Council Committee minutes be received as
information:
May 17, 2022 Tillsonburg Transit Advisory Committee Minutes
May 17, 2022 Tillsonburg 150 Ad Hoc Committee Minutes
May 26, 2022 Tillsonburg Airport Advisory Committee Minutes
June 1, 2022 Cultural, Heritage and Special Awards Committee Minutes,
and
June 6, 2022 Recreation and Sports Advisory Committee Minutes
Carried
17.2 Long Point Conservation Authority Minutes
Resolution # 2022-207
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council for the Town of Tillsonburg receives the May 4, 2022
Long Point Region Conservation Authority Board of Directors Meeting
Minutes as information.
Carried
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18. Motions/Notice of Motions
Councillor Gilvesy provided the following motion for consideration:
Resolution # 2022-208
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Staff bring a report to Council in regards to the property standards by-law.
Specifically addressing the grassed road allowances and grass islands between
sidewalks and roads and who is responsible for maintaining these areas.
Carried
Councillor Luciani provided the following motion for consideration:
Resolution # 2022-209
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
WHEREAS the Association of Municipalities of Ontario has called for
Nominations for its Board of Directors;
AND WHEREAS Mayor Stephen Molnar, an elected official in the Town of
Tillsonburg, has indicated his interest in becoming a member of the Small Urban
Caucus of the AMO Board and has consented to his nomination;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of
the Town of Tillsonburg endorses Stephen Molnar for the position of Director,
Small Urban Caucus, 2022-2024 AMO Board of Directors.
Carried
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Law 2022-043 to authorize the execution of an agreement of
purchase and sale with Tillsonburg Properties for Community Living,
and to close a portion of the said lands
Resolution # 2022-210
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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THAT By-Law 2022-043 being a by-law to authorize the execution of an
agreement of purchase and sale with Tillsonburg Properties for
Community Living for the alley lands located between 6 John Street and 8
John Street, to be described by a new reference plan, and to close a
portion of the said lands, be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
21. Confirm Proceedings By-law
Resolution # 2022-211
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT By-Law 2022-042, to Confirm the Proceedings of the Council meeting held
on June 16, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
22. Items of Public Interest
June 27, 2022 Regular Council & Planning Meeting at 6:00 p.m.
23. Adjournment
Resolution # 2022-212
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Council meeting of June 16, 2022 be adjourned at 8:42 p.m.
Carried