220825 Tillsonburg Airport Advisory Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
August 25, 2022
5:30 p.m.
Electronic Meeting
AGENDA
1) Call to Order
2) Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg Airport Advisory Committee
meeting of August 25th, 2022, be adopted.
3) Minutes of the Previous Meeting (Attached)
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated
June 23rd, 2022, be approved.
4) July 24th Update (Attached)
Proposed Resolution #3
Moved by:
Seconded by:
THAT the emailed Update of the Tillsonburg Airport Advisory Committee dated
July 24th 2022, be approved.
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5) Disclosures of Pecuniary Interest and the General Nature Thereof
6) General Business and Reports
a) Airport Development Manual
b) Hangar Updates – Staff
c) Master plan update – Staff:
i) Hydro Supply
ii) Taxiway Construction
iii) Airport Fence and Gate Installation
iv) Airport Security Camera Installation
v) End of Runway Trees
vi) Fuel Farm
vii) Land Lease Fees – Changes to fees calculation
viii) ESA
ix) Hangar Numbering
x) Drainage
xi) Promotion
xii) Marketing
xiii) Other Fees: Landing, Parking, etc.
xiv) Capital Projects for 2023
xv) Development Strategy
d) Safety Spreadsheet
e) Fuel Sales and Airport Movement
7) Other Business
8) Next Meeting
September 22nd, 2022 at 5:30 p.m.
9) Adjournment
Proposed Resolution #4
Moved by:
Seconded by:
THAT the August 25th, 2022 Tillsonburg Airport Advisory Committee meeting be
adjourned at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Richard Sparham, Manager of Public Works
rsparham@tillsonburg.ca
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The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
July 21, 2022
UPDATE
1) General Business and Reports
a) Airport Development Manual
• All comments on circulated manuals should be forwarded to the Airport
Manager by August meeting.
• Other manuals are still being updated and errors corrected on currently
updated manuals.
• The Airport Manager is currently reviewing all of the manuals and will send
them out as they are updated.
b) Hangar Updates
• Emily Crombez was forwarded the Hydro One connection contact information
as requested.
c) Master Plan Update
i) Update on Hydro Supply
• Staff have received 5 of 27 of the load profile permission forms from
Lessees. Further reminders will be sent.
• Staff will forward specifications on the transformers to the Committee
Members this week.
ii) Taxiway Construction Update
• A request to allow aircraft to use the newly paved taxiway was stated at the
last meeting to sign a warning of maximum wing pan before using the new
taxiway. Further research was completed by the Airport Manager to state it
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does not meet the requirements to allow aircraft use and we will sign and
paint it accordingly. “Road Hold Short Line” as permitting aircraft to use the
taxiway, even with the warning sign, is still deemed unsafe.
iii) Airport Fence and Gate Installation
• The fence and gate structures are complete with exception to the access and
the barbed wire.
• Hydro ONE and the Electrical Contractor are working on the connection of
the electrical supply to the gate. Timing is still yet to be determined.
iv) Airport Security Camera Installation
• Staff will be scheduling security camera installations once the fence and gate
are complete.
v) End of Runway Trees
• Staff will be on site this week to determine property bar locations so we can
effectively determine accurate property lines.
• Jeff Miller has been contacted to provide a possible schedule once the
property lines are determines.
• Communications are being drafted for adjacent property owners to inform
them of the tree removals.
• Staff hope to schedule the removals in the summer.
vi) Fuel Farm
• Filter replacement has been completed.
• New bonding cables and Jet” A” tank inspection still outstanding (to be
scheduled after their vacation
• Fuel system maintenance program schedule is in preparation.
vii) Land Lease Fees – Changes to fees calculation
• No update at this time.
viii) ESA (Environmental Site Assessment)
• This investigation will be included in the 2023 budget.
• Staff will find out if this is mandatory.
ix) Hangar Numbering
• The new number signs have been ordered and awaiting delivery.
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x) Drainage
• The drainage channel clearing at the end 08 has been completed
• The tree at the threshold of 08 has been removed.
xi) Promotion
• Staff met with senior staff at Loomex to discuss the Business Action Plan, still
ongoing.
xii) Marketing
• Staff has met with the Town’s Economic Development team to also prepare
and move forward on a plan to further promote the airport through Tourism
groups.
xiii) Other Fees: Landing, parking, Etc.
• No update
xiv) Capital Projects for 2023
• Extension of Taxiway C Southward - $50,000
• Back-up Terminal Generator - $10,000
• Phase Two ESA - $15,000
• Tractor/Equipment for Grass Cutting - $60,000
• Apron Extension - $185,000
• T-hangar 6/8 spaces (Town Owned) - $300,000 (Staff will request quotes for
this T-hangar within the next two months. Budget request will be updated to
reflect results from this investigation)
Resolution #3
Moved by: Dan Cameron
Seconded by: David Brandon
THAT the Airport Advisory Committee believes all of the capital projects are
important, however, if there is limited funding, the committee recommends that the
number one priority is the apron extension.
Response: Staff will assess all items noted in the Capital Projects plan as identified
for the 2023 Budget in determining prioritized needs with the available budget.
Carried
xv) Development Strategy
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• No update
d. Safety Spreadsheet
• No update
c. Fuel Sales and Airport Movement
• Link to access Fuel Sales -
https://datastudio.google.com/reporting/a8138cca-a614-4017-b562-
178c0f5e275c
• Link to access Airport Movements –
https://datastudio.google.com/reporting/7ae51da4-8f2f-4f42-9601-
53ca5756ba13
6) Other Business
• No update
7) Next Meeting
August 18th, 2022 at 5:30 p.m.
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The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
June 23, 2022
5:30 p.m.
Electronic Meeting
MINUTES
Present: Mark Renaud, Councillor Gilvesy, Emily Crombez, Jeff Miller, Dan Cameron,
Euclid Benoit, David Brandon.
Absent with Regrets: Jeff Dean, Valerie Durston, Mayor Molnar
Also Present:
Richard Sparham, Manager of Public Works
Eric Duffy, Airport Manager
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:30 p.m.
Chair declared that there is a quorum for this meeting.
2) Adoption of Agenda
Resolution #1
Moved by: Euclid Benoit
Seconded by: Councillor Gilvesy
THAT the Agenda as prepared for the, June 23rd, 2022 meeting be adopted.
Carried
3) Minutes of the Previous Meeting
Resolution #2
Moved by: Jeff Miller
Page 2 of 6
Seconded by: Councillor Gilvesy
THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated May
26th, 2022 be approved.
Carried
4) Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5) General Business and Reports
a) Airport Development Manual
• Staff has circulated the newest Airport Development Manual to all tenants
and the committee. Committee members require more time to review the
manual.
• All comments should be forwarded to the Airport Manager by August
meeting.
• The committee asked staff if the previous manuals that contained errors had
been corrected. The Airport Manager is currently reviewing all of the manuals
and will send them out as they are updated.
b) Hangar Updates – Staff
• Jeff Howe is going through the application process, Dan Springer still plans
to build on G3-1 and G3-2. All other applicants are waiting on Contractors.
c) Master Plan Update – Staff
i) Update on Hydro Supply
• Staff met with ERTH and they had a look at the entire hydro layout. ERTH
does not anticipate any problems with hydro supply.
• Staff has circulated a form to all of the tenants requesting information to
proceed with a load growth profile study.
• Staff to send specifications on the transformers to the Committee Members.
• Staff to provide tenants with a procedure on how to set up their hydro service
with Hydro One. This procedure will be added to the “Building a New
Hangar” process.
ii) Taxiway Construction Update
• The taxiway is now complete. Vehicle access only. Signage will be installed
accordingly.
• Staff will look into adding the centreline on the taxiway and publishing the
maximum wing tip clearance.
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• The committee questioned who decided how to spend the RATI funding.
Staff to look for RATI funding application to see what was included.
iii) Airport Fence and Gate Installation
• The fence is near completion. The gate is under construction.
• Staff is awaiting approval/communication from Hydro One to trench and
connect the electrical works to the cantilevered gate.
• Key pads will be installed at two different levels so that all vehicles can
access.
iv) Airport Security Camera Installation
• Staff will be scheduling security camera installations once the fence and gate
are complete.
• $23,000 was remaining from the budget to spend on cameras.
v) End of Runway Trees – Staff
• Staff contacted LPRCA. They have no jurisdiction or concerns over this
location or the tree removals. They also contacted Oxford County and
SWOX. Both also had no issues.
• Staff hope to schedule the removals in the summer.
vi) Fuel Farm
• AGFT has quoted $7,861.20 to bring the fuel system up to spec and replace
filters. Calibration will also need to take place in the future as well. This work
has been approved and will commence as soon as possible. Annual
maintenance has not been completed since 2018, however, staff is working
on a maintenance program so this does not happen again.
vii) Land Lease Fees – Changes to fees calculation
• No update at this time.
viii) ESA (Environmental Site Assessment)
• Based on the findings of the Phase One ESA from April 2021, a Phase Two
ESA was recommended to investigate the potential for contamination related
to APECs. The cost of a Phase 2 ESA is $13,800.
• This investigation will be included in the 2023 budget.
• Staff will find out if this is mandatory.
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ix) Hangar Numbering
• The new number signs have been ordered.
x) Drainage
• Staff is continuing to assess the drainage issues at the end of the runway.
• Staff is waiting for approval from the Drainage Superintendent.
• David Stevens Drainage quoted $50,000 to $60,000 to repair the issues. The
runway would have to be closed for a year.
• Staff will look into other more cost effective options or consider closing the
runway when it is wet.
• The tree at the threshold of 08 has been scheduled to be removed.
xi) Promotion
• Loomex is putting together a Business Action Plan.
xii) Marketing
• Staff is working with Economic Development to further market the airport.
• Mark Renaud participated in the first session of the County of Oxford Master
Transportation Planning Committee. Again there was nothing on the agenda
to do with the airport. He has asked that going forward, there be a section in
the Transportation Master Plan dealing with the Tillsonburg Regional Airport.
He will send the minutes to the committee members and the draft outline.
xiii) Other Fees: Landing, parking, Etc.
• Staff will update the fee calculations in the new 2023 fees and tariffs by-law.
• New fees considered may include; Medevac/Cargo Aircraft, Enplaning
Passenger, After-hour Snow Removal, Car Parking, Airside Escort &
Vehicles, After Hour Airport operations/Fuel Service.
xiv) Capital Projects for 2023
• Extension of Taxiway C Southward - $50,000
• Back-up Terminal Generator - $10,000
• Phase Two ESA - $15,000
• Tractor/Equipment for Grass Cutting - $60,000
• Apron Extension - $185,000
• T-hangar 6/8 spaces (Town Owned) - $300,000 (Staff will request quotes for
this T-hangar within the next two months. Budget request will be updated to
reflect results from this investigation)
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Resolution #3
Moved by: Dan Cameron
Seconded by: David Brandon
THAT the Airport Advisory Committee believes all of the capital projects are
important, however, if there is limited funding, the committee recommends that the
number one priority is the apron extension.
Carried
xv) Development Strategy
• Staff met with the County Planner to discuss development options. Options
include; Light Agri-Industrial, Agri-Retail, Agri-Tourism, Warehousing
Development, Tree-Top Adventure Park, etc. that were all part of the master
plan.
• Process and timeframe towards anticipated completion is still unknown at this
time.
d. Safety Spreadsheet – Staff
• Staff is working through the recommendations from the H & S inspection.
• Staff is sending a letter to a hangar regarding the condition of hangar.
c. Fuel Sales and Airport Movement - Staff
• Link to access Fuel Sales -
https://datastudio.google.com/reporting/a8138cca-a614-4017-b562-
178c0f5e275c
• Link to access Airport Movements –
https://datastudio.google.com/reporting/7ae51da4-8f2f-4f42-9601-
53ca5756ba13
6) Other Business
• Sub-Committee for Snowbirds. Mayor is going to update staff on what has
been completed by the end of the week. Staff will email the committee to
provide an update when he gets more information.
• Committee would like to know a timeline when the fuel filter will be changed.
The Contractor is waiting for parts to come in. Staff will send out an email to
the committee when they get a date. A NOTAM will be sent out as fuel will be
down when they change the filter.
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7) Next Meeting
August 18th, 2022 at 5:30 p.m.
Staff will send an update for July 21st, 2022 in lieu of a formal July meeting.
8) Adjournment
Resolution #4
Moved by: Dan Cameron
Seconded by: Jeff Miller
THAT the June 23rd, 2022, Tillsonburg Airport Advisory Committee meeting be
adjourned at 6:43p.m.
Carried