220222 Council Planning Meeting Minutes 1
The Corporation of the Town of
Tillsonburg
Council Planning Meeting
MINUTES
Tuesday, February 22, 2022
4:30 PM
Electronic Meeting
ATTENDANCE: ____ Mayor Molnar
____ Deputy Mayor Beres
____ Councillor Esseltine
____ Councillor Gilvesy
____ Councillor Luciani
____ Councillor Parker
____ Councillor Rosehart
Staff: ____ Kyle Pratt, Chief Administrative Officer
____ Michelle Smibert, Director of Corporate Services/Clerk
____ Eric Gilbert, Senior Planner
____ Carlos Reyes, Director of Operations and Development
____ Ann Wright, Records and Legislative Coordinator
____ Cephas Panschow, Development Commissioner
_____________________________________________________________________
1. Call to Order
Mayor Molnar called the meeting to order at 4:30 p.m.
2. Adoption of Agenda
Resolution # 2022-102
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Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council Planning meeting of February 22,
2022, be approved.
Carried / Defeated / Deferred / Recorded Vote
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Planning Minutes of Previous Meeting
Resolution # 2022-103
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
THAT the minutes of the Council Planning meeting on January 18, 2022, be
approved.
Carried / Defeated / Deferred / Recorded Vote
5. Public Meetings
Resolution # 2022-104
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 4:33 p.m.
Carried / Defeated / Deferred / Recorded Vote
5.1 Minor Variance Applications A02- 22 (31 Harwood Street) & A03-22
(45 Beretta Street)
County Planner Eric Gilbert provided a review of the Planning Report and
recommended that the applications be approved.
Opportunity was provided for comments and questions from Council.
Agent, Eldon Darbyson was in attendance and was in agreement of the
Planning report and recommendation.
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Mayor Molnar provided a comment to agent requesting to have the street
signs been installed.
No public comments were received and no members of the public
appeared before Council either in support or opposition to the application
Resolution # 2022-105
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg Committee of Adjustment approves
Application Files A02-22 & A03-22, submitted by 2385667 Ontario Limited,
for lands described as Blocks 55 & 58, Plan 41M-372, Town of
Tillsonburg, as it relates to:
1. Relief of Section 9.2, RM Zone Provisions – Lot Area, Minimum,
to reduce the minimum required lot area for a corner lot from 330
m2 (3,552 ft2) to 326 m2 (3,509 ft2), to facilitate the creation of a
street-fronting townhouse dwelling lot.
Carried / Defeated / Deferred / Recorded Vote
Resolution # 2022-106
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 4:40 p.m.
Carried / Defeated / Deferred / Recorded Vote
5.2 Draft Plan of Subdivision SB 21-09-7 & Zoning Amendment 7-21-12 -
Oxnard Potters Gate. Inc.
County Planner Eric Gilbert provided a review of the Planning Report CP
2022-37 and recommended that the application Zn 7-21-05 be approved
in principle and further that the Town advice County Council that the Town
supports the application for approval of draft plan of subdivision for SB 21-
11-7.
Agent, Eldon Darbyson was in attendance and was in agreement of the
Planning report nd recommendation.
Opportunity was provided for comments and questions from Council.
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Staff confirmed that the Town would be responsible for the waterpond with
obligations to the developer for maintenance.
Staff also confirmed that there was a block dedicated to the town in the
area of west town line approximately 3 acres in size for
greenspace/parkland.
No public comments were received and no members of the public
appeared before Council either in support or opposition to the application
Resolution # 2022-107
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Council of the Town of Tillsonburg approves in principle the
zone change application (File No. ZN 7-21-05) submitted by Oxnard
Potters Gate Inc., for lands legally described as Part Lot 24, Plan 1653,
Parts 4, 5, & 6 of 41R-8458, to rezone the lands Low Density Residential
Type 2 Zone, Special Low Density Residential Type 2 Holding Zone,
Special Low Density Residential Type 3 Holding Zone to facilitate the
proposed draft plan of subdivision;
AND FURTHER, the Council of the Town of Tillsonburg advises County
Council that the Town supports the application for approval of draft plan of
subdivision, File No. SB 21-11-7, submitted by Oxnard Potters Gate Inc.,
for lands legally described as Part Lot 24, Plan 1653, Parts 4, 5, & 6 of
41R-8458, consisting of 54 lots for single detached dwellings, 6 blocks for
25 street-fronting townhouse dwellings, and a walkway block, served by 3
new local streets, subject to the 32 conditions detailed in Planning report
CP 2022-37.
Carried / Defeated / Deferred / Recorded Vote
6. Planning Reports
6.1 Site Plan Approval TSPC 7-211 Armtec Inc. - 301 Rokeby Side Road
County Planner Eric Gilbert provided a review of the Planning Report CP
2022-77 and recommended that the Town direct staff to approve the site
plan for application for TSPC 7-211 once all technical comments have
been satisfactorily addressed.
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Agent, Herman Sinke, Pre-Construction Manager of Grassmere
Construction Ltd. was in attendance to address any questions that Council
may have.
There were questions about the removal of trees and the effects on the
pond and what vegetation would be put back in place for buffering.
Staff did confirm that the removal of the trees was done as part of the
conditions of the purchase and sale and that all water will be managed on
site.
Staff also noted that some trees had been saved, and no additional
landscaping has been planed because the natural vegetation has been
retained and none required.
Members of Council noted that they wanted trees and vegetation planted.
Resolution # 2022-108
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Council of the Town of Tillsonburg directs staff to approve the
site plan for Application TSPC 7-211, to facilitate the development of a
plastic pipe manufacturing facility on the lands, submitted by Armtec Inc.,
on lands legally described as Lots 1614 & 1640, Plan 500, Part Lot 11,
Concession 4 NTR (Middleton), Part 1 of 41R-2151, Tillsonburg, known
municipally as 301 Rokeby Side Road, once all technical comments have
been satisfactorily addressed.
Carried / Defeated / Deferred / Recorded Vote
7. New Business
8. Motions/Notice of Motions
9. By-Laws
10. Confirm Proceedings By-law
Resolution # 2022-109
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2022-018, to Confirm the Proceedings of the Council Planning
meeting held on February 22, 2022, be read for a first, second, third an d final
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reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried / Defeated / Deferred / Recorded Vote
11. Adjournment
Resolution # 2022-110
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the Council Planning meeting of February 22, 2022 be adjourned at 5:18
p.m.
Carried / Defeated / Deferred / Recorded Vote