220907 Cultural, Heritage and Special Awards Committee MinutesCulture, Heritage & Special Awards Advisory Committee Minutes, September 7, 2022 Page 1 of 4
The Corporation of the Town of Tillsonburg
Cultural, Heritage & Special Awards Committee
September 7, 2022
4:30 p.m.
Council Chambers
AGENDA
Present:
Chair-Carrie Lewis; Vice Chair, Jason Pankratz; Rosemary Dean Councillor Penny
Esseltine, Tabitha Verbuyst;
Absent with Regrets: Courtney Booth, Nisha Khan
Staff Present:
Patty Phelps- Culture & Heritage Manager/Curator
Gina Armand-Records & Legislative Coordinator
1. Call to Order
The meeting was called to order at 4:35 PM. by Chair Carrie Lewis
2. Adoption of Agenda
Resolution #1
Moved by: Jason Pankratz
Seconded by: Rosemary Dean
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of September 7, 2022, be adopted.
Carried
Culture, Heritage & Special Awards Advisory Committee Minutes, September 7, 2022 Page 2 of 4
3. Previous Minutes
Committee Meeting Minutes August 10 2022- Item 6.1 Heritage Listing Update,
second paragraph should read “The main goal is to get properties listed”. Third
paragraph should read,” homes in town that should also be considered for
listing/designation”
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of Pecuniary Interest were disclosed.
5. Closed Session
Resolution #2
Moved by: Rosemary Dean
Seconded by: Jason Pankratz
THAT the Culture, Heritage and Special Awards Advisory Committee move into
Closed Session to consider three personal matters about identifiable individuals,
including municipal or local board employees; under Section 239 (2)(b) of the
Municipal Act.
5.1. Adoption of the Closed Session Agenda
5.2. Disclosures of Pecuniary Interest and the General Nature Thereof
5.3. Closed Session Items
5.3.1. Section 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
Carried
6. Presentation- 5:00 P.M.
6.1. Chair of Tillsonburg 150 Ad Hoc Committee to present update of the
Tillsonburg’s 150 Event held on July 1, 2022
Chair of the Tillsonburg 150 Ad Hoc Committee gave an overview of the
Tillsonburg 150 Event celebrations. People joined in record numbers, the
event was a huge success!
Culture, Heritage & Special Awards Advisory Committee Minutes, September 7, 2022 Page 3 of 4
The Chair read a letter of gratitude towards the Museum Curator and the
Communications Officer of the Town of Tillsonburg. Chair also advised
committee that the Inovata donation cheque was received today. She will
have the thank you letter typed up to attach to the Minutes once completed.
Thank you letter attached.
7. General Business & Reports
Members discussed the future of the 150 Banners. Chair would like to discuss
further at next meeting. Will be added to October 5 Agenda.
7.1. Heritage Listings Update
Museum Curator provided an update to the listings she has edited. The
GPS locations were not as easy to find for each location as anticipated.
Curator will reach out to Chief Building Official for help locating
coordinates.
Curator to add more pictures of the locations. Members discussed adding
old pictures beside pictures of today.
Anything to do with Memorial Park should be added as well, specifically
pictures of the Fair. Curator to add dates to all pictures.
Liaison to verify with the Clerks Department, how to get Heritage Listings
on the Town Website and if we need a full legal description for Listing
Properties.
8. Next Meeting
Wednesday, October 5, 2022 at 4:30 p.m.
9. Adjournment
Proposed Resolution #3
Moved by: Councillor Esseltine
Seconded by: Rosemary Dean
Culture, Heritage & Special Awards Advisory Committee Minutes, September 7, 2022 Page 4 of 4
THAT the September 7, 2022 Culture, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:34 p.m.
Carried
Contact
Gina Armand-Records & Legislative Coordinator
garmand@tillsonburg.ca
On behalf of the Tillsonburg 150th Committee, I would like to express
our gratitude to Patty Phelps and Colleen Pepper, without whom the
celebration on July 1st would not have been the success it was. Both
ladies went above and beyond their duties to ensure that Tillsonburg
was showcased in the best possible light, leading up to and including
the day of the Town’s festivities.
Patty was invaluable for her experience, wisdom, guidance and
advice. She never failed to answer my myriad of questions, drawing
on her well of knowledge on how to run a large-scale event. We all
owe her a great deal of thanks for her patience in dealing with a small
group of neophytes!
Colleen was invaluable for her experience, knowledge, guidance,
technical know-how and creativity. I absolutely love her depiction of
E.D. Tillson wearing a party hat as the logo for the 150th event!
Everything Colleen designed looked professional and classy.
I hope the Town appreciates Patty and Colleen’s devotion to
Tillsonburg and its image to the community at large. The 150th
Committee could not have done it without them.
Joan Weston, Chair of Tillsonburg 150th Committee