221114 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, November 14, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant/Assistant Clerk
Julie Columbus, Director of Recreations, Culture & Parks
Johnathon Graham, Director of Operations & Development
Donna Wilson, Acting Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Moment of Silence
3. Adoption of Agenda
Resolution # 2022-349
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Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Monday, November 14,
2022, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-350
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the minutes of the Council meeting of October 11, 2022, be approved.
Carried
6. Presentations
7. Public Meetings
Resolution # 2022-351
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 6:04 P.M.
Carried
7.1 Minor Variance Application A 11-22 16 Concession Street West
Eric Gilbert, Senior Planner, Oxford County provided an overview of the
minor variance application.
Opportunity was provided for members to ask questions.
The applicant or agent was not in attendance. There were no persons
present to speak in favour or opposition to the application.
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Resolution # 2022-352
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Town of Tillsonburg Committee of Adjustment approves
application File A11-22 submitted by David Vandermeersch for lands
described as Lots 640 and 641, Plan 500, and Parts 2, 4, & 5 of 41R-609,
municipally known as 16 Concession Street West, Town of Tillsonburg,
County of Oxford, as it relates:
1) Relief from Section 5.37.1 Permitted Projections Into Required
Yards – Table 5.37.1 - Permitted Projections Into Required Yards,
to increase the permitted projection from 1.5 m (4.9 ft) to 2.75 m
(9.0 ft), to facilitate the construction of a covered porch at the front
of the existing dwelling.
Carried
Resolution # 2022-353
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:09 P.M.
Carried
8. Planning Reports
8.1 CP 2022-397 - Potential options for Increasing Residential Density
Eric Gilbert, Senior Planner, Oxford County provided an overview of report
CP 2022-397.
Opportunity was provided for members to ask questions.
Resolution # 2022-354
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report CP 2022-397 - Potential Options for
Increasing Residential Density, as information.
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Carried
8.2 CP 2022-407 More Homes Built Faster Act, 2022
Eric Gilbert, Senior Planner, Oxford County provided an overview of
Report CP 2022-407.
Opportunity was provided for members to ask questions.
Resolution # 2022-355
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report CP 2022-407 More Homes Built Faster Act,
2022, as information;
AND FURTHER THAT staff respond within the defined time period in a
manner similar to this report.
Carried
9. Deputation(s) on Committee Reports
9.1 CS 22-24 Heritage Register Listing Report
Carrie Lewis, Chair, Culture, Heritage and Special Awards Advisory
Committee provided an overview of Report CS 22-24 Heritage Register
Listing.
Resolution # 2022-356
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives report CS 22-24, as information;
THAT Council supports that the Heritage Listings be added to the Town’s
Heritage Register to supplement the Designated Properties that are
currently on the register;
AND THAT the Heritage Register of both Designated and Listed
Properties be accessible to the public and those interested in the
community’s history through the Town’s website and in print format.
10. Information Items
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10.1 Oxford County- Regulatory Proposals- Conservation Authorities Act,
Transition Plans and Agreements for Programs and Services
10.2 Written Submissions- Proposed Federal Electoral Boundaries
10.3 Future Oxford- Federal Electoral Districts Redistribution 2022
10.4 Minister of Finance- 2023 Funding Allocations under the Ontario
Municipal Partnership Fund
Resolution # 2022-357
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the correspondence from Oxford County dated
October 12, 2022, Federal Electoral Redistribution Commission dated
October 26, 2022, Future Oxford dated October 21, 2022 and Minister of
Finance dated November 9, 2022, as information.
Carried
11. 2022 Third Quarter Financial Reports
11.1 FIN 22-23 2022 Third Quarter Finance Department Results
11.2 FIN 22-24 2022 Third Quarter Consolidated Financial Report
Resolution # 2022-358
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report FIN 22-24 2022 Third Quarter Consolidated
Financial Report, as information.
Carried
11.3 EDM 22-16 Third Quarter Economic Development and Marketing
Results
11.4 FRS 22-04 2022 Third Quarter Fire Services Results
11.5 FIN 22-25 2022 Third Quarter COVID Impact Report
11.6 OPD 22-45 2022 Third Quarter Building, Planning, By-Law Services
Results
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11.7 OPD 22-47 2022 Third Quarter Operations and Development Services
Results
11.8 CS 22-34 2022 Q3 Corporate Services Dept Report
11.9 RCP 22-23 2022 Third Quarter Recreation, Culture and Parks Dept.
Results
Resolution # 2022-359
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the 2022 Third Quarter Reports 11.1 and 11.3-
11.9, as information.
Carried
12. Staff Reports
12.1 Chief Administrative Officer
12.2 Corporate Services
12.2.1 CS 22-25 BIA by-law amendment
Resolution # 2022-360
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report CS 22-25, Business Improvement
Area By-Law Amendment;
AND THAT Council receive the request from the BIA to amend By-
Law 2013 to add a clause to the eligibility criteria;
AND THAT a by-law be brought forward for Council’s consideration
to amend by-law 2013 being a by-law to designate a certain area
as an improvement area and to establish a Board of Management.
Carried
12.2.2 CS 22-26 2022 Election Report
Resolution # 2022-361
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Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives report CS 22-26 2022 Municipal Election,
as information.
Carried
12.2.3 CS 22-27 Election Accessibility Report
Resolution # 2022-362
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report CS 22-27 2022 Municipal Election
Accessibility Report, as information.
Carried
12.2.4 CS 22-33 Request Relief from By-Law Parking Levy
Resolution # 2022-363
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report CS 22-33 Request Relief from By-
Law, as information;
AND THAT Council authorizes relief from the parking levy for 53
London Street East.
Carried
12.3 Economic Development
12.3.1 EDM 22-24 Community Improvement Plan Update
Resolution # 2022-364
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
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THAT the Community Improvement Plan as revised to reflect the
Town’s Housing Goals outlined in the approved Community
Strategic Plan be approved in principle;
AND THAT the revised Community Improvement Plan documents
be forwarded to the Ontario Ministry of Municipal Affairs and
Housing for review prior to bringing back for bylaw approval.
Carried
12.3.2 EDM 22-25 Surplus Land Declaration – 25 Maple Lane Property
Angela Bamford resident of 31 Maple Lane spoke in opposition to
this proposal.
Resolution # 2022-365
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the 25 Maple Lane property, described as Part Lot 380, Plan
500; Part 1, Plan 41R-9104, Except Part 1 Plan 41R-10139; be
declared surplus to the needs of the Town of Tillsonburg in
accordance with Bylaw 2021-031 (land disposition) including
suitable notification to the public.
Carried
12.3.3 EDM 22-26 Economic Development Advisory Committee
Recommendation - Project Consultant
Resolution # 2022-366
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Economic Development Advisory Committee
recommendation for the Town to consider project management
options for the development of Phase 2 of the Van Norman
Innovation Park be referred to 2023 budget deliberations for
consideration.
Carried
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12.4 Finance
12.5 Fire and Emergency Services
12.6 Operations and Development
12.6.1 OPD 22-45 Hangar Land Lease Agreement Taxiway C1-9
Resolution # 2022-367
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report OPD 22-45 Airport Hangar Land
Lease Taxiway C1 Lot #9;
AND THAT a By-law to a) execute the Agreement to Terminate the
Lease with Danny Richer for Taxiway C1 Lot #9, b) to execute the
Hanger Land Lease Agreement for Taxiway C1 Lot #9 with Mark
Kniss and c) repeal By-law 3883, be brought forward for Council
consideration.
Carried
12.7 Recreation, Culture and Parks
12.7.1 RCP 22-22 - South Ridge Playground Replacement
Resolution # 2022-368
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Staff Report RCP 22-22 South Ridge
Playground Replacement, as information; and
THAT the funds from capital project #717 (OPP Security
Replacement Access System/$55,000) be reallocated to cover
emergency replacement of the playground at South Ridge Park.
Carried
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
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Resolution # 2022-369
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the following Advisory Committees Minutes as
information:
• Recreation and Sports Advisory Committee Minutes dated October
5, 2022
• Airport Advisory Committee Minutes dated September 22, 2022
• Dog Park Advisory Committee Minutes dated October 18, 2022
• Economic Development Advisory Committee Minutes dated
October 11, 2022
• Culture, Heritage and Special Awards Advisory Committee Minutes
dated October 19, 2022.
Carried
14.2 Long Point Region Conservation Authority Minutes
Resolution # 2022-370
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Long Point Region Conservation Authority
minutes dated September 7 and October 5, 2022, as information.
Carried
15. Motions/Notice of Motions
15.1 Meeting Date Change
Resolution # 2022-371
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council authorizes the cancellation of the November 28, 2022
Council meeting and reschedules the meeting to be held at 6:00 p.m. on
November 21, 2022.
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Carried
15.2 Amendment to ECA- Transfer Station Automatic Gate
Resolution # 2022-372
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council requests staff to seek an amendment to ECA to allow the
automatic gate to open seven days per week at the yard waste portion of
the transfer station to allow citizens access to the yard waste on Sundays.
Carried
15.3 Motion to Reconsider Resolution #2022-144 passed at the April 19,
2022 Council Meeting
Resolution # 2022-144
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT plans be put in place for council members and staff to return to the
council chambers for regularly scheduled council meetings as soon as
possible, and in accordance with the end of the COVID-19 pandemic as
determined by the provincial government. At this time, the provincial
government has stated that Ontario COVID-19 Public Health measures
and advice and all remaining measures, directives and orders are to end
by April 27, 2022.
A hybrid option will continue to be available for individuals who are unable
to attend in person citing health or distance concerns.
With the provincial statement in mind and as per the town’s Procedural
By-Law section 5.3 which reads “Electronic meetings for both open and
closed meetings will be permitted in the following circumstances: during a
pandemic and in certain emergency situations”, the provincial
government’s declaration supports the town’s return to open, in person
meetings of council and council committees.
AND FURTHER having been advised that the recently approved Hybrid
Work Policy could result in staff not being available to attend in person
meetings, or to complete other tasks for which in person attendance at
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town facilities is important, that council requests a staff report outlining
revisions to the Hybrid Work Policy that will assure council and the
community that staff attendance at town facilities is considered important
and often in the best interest of the municipality.
Should Southwestern Public Health issue regulations requiring in-person
public meetings to cease because of a continuance or reoccurrence of
COVID-19, Councillors and staff will return to the full hybrid meeting option
for the required period of time specified by public health.
Carried
Resolution # 2022-373
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Resolution #2022-144 passed at the April 19, 2022 Council Meeting
as set out above be reconsidered.
Defeated
15.4 Notice of Motion- Procedural By-Law Report
Moved by: Councillor Parker
THAT Council directs staff to bring back a report in regards to virtual
meetings and the current procedural by-law;
AND THAT staff compare to other neighbouring municipalities when it
comes to extended time away and attending meetings virtually.
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 By-Law 2022-068 a by-law to amend By-Law 2013 being a by-law to
designate a certain area as an improvement area and to establish a
Board of Management.
17.2 By-Law 2020-075 To Close and Deem Surplus part of an Alley
between Nelson St and Charles St
17.3 By-Law 2022-076 To Close and Deem Surplus Part of an Alley
between 6 and 8 John St
Resolution # 2022-374
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Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2022-068, A By-Law to Amend By-Law 2013 being a by-law
to designate a certain area as an improvement area and to establish a
Board of Management;
By-Law 2022-075, A By-Law to Close and Deem Surplus part of an Alley
between Nelson St and Charles St, and
By-Law 2022-076, A By-Law to Close and Deem Surplus part of an Alley
between 6 and 9 John St be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
18. Confirm Proceedings By-law
Resolution # 2022-375
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2022-074, to Confirm the Proceedings of the Council Meeting held
on Monday, November 14, 2022, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
19. Items of Public Interest
The Santa Claus Parade is happening this Saturday at 2:00 p.m.
The Salvation Army Kettle Campaign kicks off on November 17th at 2:00 p.m.
20. Council Acknowledgement
Kyle Pratt, Chief Administrative Officer, presented the outgoing Council with
tokens of appreciation.
21. Adjournment
Resolution # 2022-376
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Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Council meeting of Monday, November 14, 2022 be adjourned at 8:19
p.m.
Carried