221121 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, November 21, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Councillor Beres
Mayor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Staff: Kyle Pratt, Chief Administrative Officer
Renato Pullia, Interim Director of Finance/Treasurer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Executive Assistant/Assistant Clerk
Julie Columbus, Director of Recreations, Culture & Parks
Johnathon Graham, Director of Operations & Development
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:31 p.m.
2. Closed Session
Resolution # 2022-377
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
2
THAT Council move into Closed Session to consider two matters related to a
trade secret or scientific, technical, commercial or financial information that
belongs to the municipality or local board and has monetary value or potential
monetary value and one matter related to a proposed or pending acquisition or
disposition of land by the municipality or local board.
Carried
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2022-378
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT the Agenda as prepared for the Council meeting of Monday, November 21,
2022, be adopted, as amended.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-379
Moved By: Councillor Parker
Seconded By: Councillor Beres
THAT the minutes of the Council meeting of Monday, November 14, 2022, be
approved, as amended.
Carried
7. Presentations
7.1 Cycles of Life for Supportive Transitional Housing
Mary Jane Phillips, Co-Founder of Cycles of Life for Supportive
Transitional Housing and Dawn VanNatter, Healing Hearts, provided an
overview of their services.
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Opportunity was provided for members to ask questions.
Resolution # 2022-380
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives the Cycles of Life for Supportive Transitional
Housing, as information
AND THAT the Town work with Cycles of Life to assist in moving forward
any endeavours.
Carried
7.2 By-Law Amendment
Cindy Allen presented concerns regarding the potential amendment of the
procedural by-law.
Resolution # 2022-381
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the by-law amendment delegation from Cindy
Allen, as information.
Carried
8. Public Meetings
9. Planning Reports
10. Deputation(s) on Committee Reports
11. Information Items
11.1 Oxford County- Automated Speed Enforcement Update
11.2 Long Point Region Conservation Authority- 2023 Draft Budget
11.3 Canadian Mental Health Association
Resolution # 2022-382
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
4
THAT Council receives correspondence from Oxford County, dated
November 11, 2022, Long Point Region Conservation Authority dated
November 10, 2022 and Canadian Mental Health Association, as
information.
Carried
12. Staff Reports
12.1 Chief Administrative Officer
12.2 Corporate Services
12.2.1 CS 22-23 Committee Establishment
Resolution # 2022-383
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives report CS 22-23 Committee Establishment
as information;
AND THAT Council endorses the development of the following
Committees for the 2022-2026 Term of Council:
• Accessibility Advisory Committee
• Affordable and Attainable Housing Committee- ad-hoc
• Boundary Adjustment Committee- ad-hoc
• Economic Development Advisory Committee
• Parks, Beautification and Cemeteries Advisory Committee
• Recreation and Sports Advisory Committee
• Tillsonburg Airport Advisory Committee
• Museum, Culture, Heritage and Special Awards Advisory
Committee
• Traffic Committee
• Youth Engagement and Strategy Committee
AND FURTHER THAT Council adopts the mandates attached for
each Committee with the exception of the Traffic Committe;
5
AND THAT staff contact the Police Services Board to help with
composition of the Traffic Committee. The new Traffic Committee
should have a similar composition to the committee of 2007;
AND THAT the Oxford OPP Community Resource Officer be added
to the Youth Engagement and Strategy Committee;
AND THAT staff advertise for the vacant positions on each
Committee;
AND THAT Mayor Deb Gilvesy, Councillor Parker, Councillor
Luciani and Kyle Pratt, CAO form the Council Nominating
Committee for the 2022 – 2026 term of Committees.
AND FURTHER THAT the following Council representatives be
appointed to the following Boards:
• THAT Mayor Gilvesy be appointed as the member on the
Tillsonburg Hydro Board;
• THAT the Physician Recruitment & Retention Committee be
transitioned to the Health Care Committee and a new terms
of reference be developed and that Mayor Gilvesy,
Councillor Beres and Councillor Spencer be appointed
members
• THAT Councillor Parsons be appointed as the member on
the Business Improvement Area Board;
• THAT Mayor Deb Gilvesy and Councillor Rosehart be
appointed as the members on the Police Services Board;
• THAT Councillor Luciani be appointed as the member on the
Otter Valley Corridor Board; and
• THAT Councillor Parker be appointed as the member on the
Non-Profit Housing Board.
Carried
12.2.2 CS 22-28 Appointment to Conservation Authorities
Resolution # 2022-384
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
6
THAT Council receives the correspondence from the County of
Oxford regarding appointments to Conservation Authorities;
AND THAT Council recommend Councillor Beres as the Town of
Tillsonburg representative to Long Point Region Conservation
Authority for the 2023-2026 term.
Carried
12.2.3 CS 22-29 Committee of Adjustment Appointment
Resolution # 2022-385
Moved By: Councillor Parker
Seconded By: Councillor Beres
THAT Council receives Report CS 22-29, Committee of Adjustment
Appointment;
AND THAT all members of Tillsonburg Town Council be appointed
to the Committee of Adjustment;
AND FURTHER THAT an Appointment By-law be brought forward
for Council’s consideration.
Carried
12.2.4 CS 22-30 Deputy Mayor
Resolution # 2022-386
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT Council receives Report CS 22-30 Deputy Mayor Position;
AND THAT Council appoint Councillor Beres as Deputy Mayor for a
2022-2026 year/month term;
AND THAT a By-Law be brought forward for Council consideration.
Carried
12.2.5 CS 22-31 Alternate County Council Position
Resolution # 2022-387
7
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives Report CS 22-31 Alternate County Council
Position as information;
AND THAT Council appoint Councillor Parker as the Alternate
County Council Position for the term of Council;
AND THAT a By-Law be brought forward for Council consideration.
Carried
12.2.6 CS 22-32 Appointment to PSB
Resolution # 2022-388
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT Council receive CS 22-32, Appointment to Police Service
Board;
AND THAT Council appoint Larry Scanlan to the Police Service
Board for the 2022 – 2026 Term of Council.
Carried
Resolution # 2022-389
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council reconsiders the previous motion.
Carried
12.3 Economic Development
12.3.1 EDM 22 - 28 Offer to Purchase - 25 Maple Lane Property
Resolution # 2022-390
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
8
THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with
peopleCare Inc for the property described as Part Lot 380, Plan
500; Part 1, Plan 41R-9104, Except Part 1 Plan 41R-10139.
Carried
12.4 Finance
12.4.1 FIN 22-26 - Purchasing Policy Update
Resolution # 2022-391
Moved By: Councillor Parker
Seconded By: Councillor Beres
THAT Report FIN 22-26 Purchasing Policy Update be received as
information;
AND THAT a By-law to adopt a revised Purchasing Policy be
brought forward for Council’s consideration.
Carried
12.4.2 FIN 22-27 2023 Capital Pre-Budget Approvals
Resolution # 2022-392
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 22-27 2023 Capital Pre-Budget
Approvals;
AND THAT pre-budget approval for the following 2023 Operations
& Development and Recreation, Culture and Parks projects be
granted:
9
X11 Young Street
Storm/Water/Sanitary/Surface
Reconstruction
$
2,432,300
X40 Townline Storm Construction $
254,000
X28 Arena Dehumidifier $
155,000
Carried
12.4.3 FIN 22-28 - 2023 Updated Rates and Fees
Resolution # 2022-393
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Report FIN 22-28 2023 Rates and Fees be deferred until
staff bring back an updated Schedule.
Carried
12.5 Fire and Emergency Services
12.6 Operations and Development
12.7 Recreation, Culture and Parks
12.7.1 RCP 22-24 - TCC Renovation
Resolution # 2022-394
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Report RCP 22-24 Recreation, Culture & Parks – Tillsonburg
Community Centre Renovation, be received; and
THAT the final proposed site plan for the Tillsonburg Community
Centre submitted by A+Link Architects be approved; and
THAT the anticipated budget overage of $400,000 be funded
through the 2023 ($200,000) and 2024 ($200,000) levy; and
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THAT staff provide Council with ongoing updates for the renovation
project including timelines and budget.
Carried
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
Resolution # 2022-395
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT Council receives the October 18, 2022 Boundary Adjustment
Advisory Committee Minutes, as information.
Carried
15. Motions/Notice of Motions
15.1 Economic Development Committee
Resolution # 2022-396
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Economic Development Committee be allowed to continue until
a new committee is formed.
Carried
15.2 ROMA Board of Directors Nomination
Resolution # 2022-397
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council supports the nomination of Dave Beres to the ROMA, Zone
3 Board of Directors.
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Carried
15.3 Procedural By-Law Amendments
Resolution # 2022-398
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council directs staff to bring back a report in regards to virtual
meetings and the current procedural by-law;
AND THAT staff compare to other neighbouring municipalities when it
comes to extended time away and attending meetings virtually.
Carried
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 By-Law 2022-072 Committee of Adjustment Appointment
17.2 By-Law 2022-077 To Authorize an Agreement of Purchase and Sale
with peopleCare Inc
Resolution # 2022-399
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT By-Law 2022-072 Committee of Adjustment Appointment and By-
Law 2022-077 To Authorize an Agreement of Purchase and Sale with
peopleCare Inc. be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
18. Confirm Proceedings By-law
Resolution # 2022-400
Moved By: Councillor Luciani
Seconded By: Councillor Beres
12
THAT By-Law 2022-079, to Confirm the Proceedings of the Council Meeting held
on Monday, November 21, 2022, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
19. Items of Public Interest
Tree lighting at the Museum on November 25th at 7:00 p.m.
Transfer Station Holiday hours to be posted shortly.
Habitat for Humanity groundbreaking at 54 Braun St. on December 1st.
OPP Stuff a Cruiser Event at Sobeys and Metro from 9 a.m. to 12:00 p.m. on
December 10th.
Tillsonburg Minor Hockey Tournament on December 2-4th.
Talk Tillsonburg Shop for Children on November 25th from 9:30 a.m. to 2:30 p.m.
at the Upper Deck.
20. Adjournment
Resolution # 2022-401
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT the Council meeting of Monday, November 21, 2022 be adjourned at 7:45
p.m.
Carried