221212 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, December 12, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Staff: Kyle Pratt, Chief Administrative Officer
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Laura Pickersgill, Executive Assistant/Assistant Clerk
Julie Columbus, Director of Recreations, Culture & Parks
Johnathon Graham, Director of Operations & Development
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Moment of Silence
3. Adoption of Agenda
Resolution # 2022-420
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Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, December 12,
2022, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Rosehart declared pecuniary interest on the following items:
1. Item 10.1 in open session (Tillsonburg BIA Appointment) with the reason
being that her son is being appointed.
2. Item 12.7.2 in open session (Awarding RFP 2022-03 - Snack Bar and
Concession Lease) with the reason being that a family member will
receive a financial gain.
Mayor Gilvesy declared a pecuniary interest on the following item:
1. Item 10.1. in open session (Tillsonburg BIA Appointment) with the reason
being that her sister is being appointed.
No other disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-421
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the minutes of the Council orientation session meetings of November 21
and November 22, 2022 and the Council meeting minutes of November 21,
2022, be approved.
Carried
6. Presentations
6.1 Soccer Fields Request
Brett Harrington, John Twinem and Michael Papaioannou provided an
overview of the soccer fields request from Tillsonburg Football Club.
Opportunity was provided for members to ask questions.
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Resolution # 2022-422
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the Soccer Fields Request Delegation, as
information;
AND THAT the presentation be sent to the Recreation and Sports
Advisory Committee and the Parks, Beautification and Cemeteries
Committee for comment.
Carried
6.2 Mobile Outreach Bus
Abbie Boesterd, Oxford County Community Health Centre, Outreach
Worker provided an overview of services available through the Mobile
Outreach Program.
Opportunity was provided for members to ask questions.
Resolution # 2022-423
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT Council receives the Mobile Outreach Bus Presentation, as
information.
Carried
6.3 Petition- Heavy Trucks- Goshen, Ontario, Ball, Lincoln and Tillson
Streets
Marian Smith provided an overview of the petition for heavy truck usage
on residential streets.
Opportunity was provided for members to ask questions.
Resolution # 2022-424
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council receives the Petition- Heavy Trucks- Goshen, Ontario, Ball,
Lincoln and Tillson Streets, as information;
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AND THAT the information be provided to the Traffic Advisory Committee.
Carried
6.4 Long-Term Service Award for Deputy Mayor Beres
Mayor Gilvesy presented Deputy Mayor Beres with the long-term service
award.
Resolution # 2022-425
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT Council receives the Long-Term Service Award for Deputy Mayor
Beres, as information.
Carried
7. Public Meetings
Resolution # 2022-426
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 7:10 P.M.
Carried
7.1 Application for Minor Variance A13-22 53 Queen Street
Justin Miller, Planner, Oxford County provided an overview of the
application.
Opportunity was provided for members to ask questions.
Jason Hunwicks, applicant, spoke in favour of the application.
There were no persons present to speak in opposition to the application.
Resolution # 2022-427
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
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That the Town of Tillsonburg Committee of Adjustment approve
Application File A13/22 submitted by Town of Tillsonburg Non-Profit
Housing Corporation, for lands described as Lots 459, 460-462, 464, Plan
500, in the Town of Tillsonburg, as it relates to:
1. Relief from Section 10.4.2.2 – Net Residential Density, to
increase the maximum permitted net residential density from 144.9
dwelling units per hectare (58.7 dwelling units per acre) to 149.8
dwelling units per hectare (60.6 dwelling units per acre);
2. Relief from Section 10.2.1- Children’s Outdoor Play Area for
Apartment Dwellings, to reduce the minimum required children’s
outdoor play area from 1 m2 per unit to nil;
3. Relief from Section 10.4.2.3.2 – Number of Apartment Units,
to increase the total permitted number of apartment units from 60 to
62, to facilitate the creation of 2 new affordable apartment dwellings
within an existing apartment building.
Carried
Resolution # 2022-428
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 7:21 P.M.
Carried
8. Planning Reports
8.1 Application for Consent B22-58-7 110 Concession St W
Justin Miller, Planner, Oxford County provided an overview of the
application.
Opportunity was provided for members to ask questions.
Resolution # 2022-429
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
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THAT The Council of the Town of Tillsonburg advise the Oxford County
Land Division Committee that the Town supports the application for
consent as the proposed lot to be severed.
Carried
9. Deputation(s) on Committee Reports
9.1 DTBIA Board of Management 2023-2026
Deputy Mayor Beres took over as Chair for item 9.1.
Resolution # 2022-430
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT the following individuals be appointed to the DTBIA Board of
Management for the term of 2023-2026:
• Ben Cressman
• Brandon Thompson
• Cedric Tomico
• Cheryl Fody
• Emily Odorjan
• Jessy Rhora
• Marcel Rosehart
• Mark Tedesco
• Michelle Gleeson
• Mike Bossy
• Wendy Cameron
Carried
10. Information Items
Mayor Gilvesy took back the Chair at 7:35 p.m.
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10.1 Town of Tillsonburg's Response to Bill 23 More Homes Built Fast Act
2022
10.2 Long Point Region Conservation Authority Calls on Province to
Reconsider Bill 23
10.3 Watson & Associates Economists Ltd. Assessment of Bill 23
10.4 MNRF- Changes under the Oil, Gas and Salt Resources Act- Geologic
Carbon Storage
Resolution # 2022-431
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Council receives the correspondence dated November 24, 2022 to
the Ministry of Municipal Affairs and Housing, correspondence dated
November 22, 2022 from Long Point Region Conservation Authority,
Watson and Associates Economist Limited dated November 17, 2022 and
correspondence from the Ministry of Natural Resources and Forestry, as
information.
Carried
10.5 Tillsonburg Hydro Inc. MOU Review Committee
Resolution # 2022-432
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council appoints CAO Kyle Pratt, Mayor Deb Gilvesy, Deputy
Mayor Beres and Councillor Chris Parker to participate in the THI Board's
MSA/MOUD Review Committee.
Carried
11. Staff Reports
11.1 Chief Administrative Officer
11.2 Corporate Services
11.2.1 CS 22-33 Cultural Grants Request Forge Fest
Resolution # 2022-433
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Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives report CS 22-33 Cultural Grant Funding
Request, as information;
AND THAT the Council authorizes the funding in the amount of
$600.00 to Forge Fest as a cultural grant to assist in costing
involved with the concert series held at the Station Arts Centre.
Carried
11.2.2 CS 22-35 Amendments to Procedural By-Law- Electronic
meetings
Resolution # 2022-434
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives CS 22-35, Amendments to Procedural By-
Law;
AND THAT Council direct staff to bring back an amendment to the
procedural by-law to allow for electronic participation in meetings
for reasons other than for emergencies and pandemic reasons as
currently stated, consistent with the Township of Zorra model.
Councillor Parker called for a recorded vote.
Mayor Gilvesy - Yes
Deputy Mayor Beres - Yes
Councillor Luciani - Yes
Councillor Parker - No
Councillor Rosehart - No
Councillor Spencer - Yes
Councillor Parsons - Yes
Carried
11.2.3 CS 22-34 Traffic Advisory Committee
Resolution # 2022-435
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Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report CS 22-34 Traffic Advisory
Committee;
AND THAT Council adopts the drafted Terms of Reference for the
Traffic Advisory Committee.
Carried
11.3 Economic Development
11.3.1 EDM 22-29 Offer to Purchase- 1410 Bell Mill Sideroad
Resolution # 2022-436
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Metalfer
Iron Designs Inc for the Unopened Right-of-Way, described as a
Road Allowance Between Concession 3 and 4, North of Talbot
Road, Middleton, East of Bell Mill Sideroad and West of Portion 25
on 431429.
Carried
11.4 Finance
11.4.1 FIN 22-29 - Property Tax Arrears
Resolution # 2022-437
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Council receives report FIN 22-29 - Property Tax Arrears as
information.
Carried
11.4.2 FIN 22-30 - 2023 Updated Rates and Fees - Follow Up
Resolution # 2022-438
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Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT Council receives report FIN 22-30 2023 Rates and Fees;
AND THAT a By-Law to provide a schedule of fees for certain
municipal applications, services, and permits be brought forward for
Council consideration.
Carried
11.5 Fire and Emergency Services
11.5.1 FRS 22-05 Revised Emergency Management By-law and
Program Report
Resolution # 2022-439
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives Report FRS 22-05 Revised Emergency
Management By-law and Program Report;
AND THAT the attached By-law and Town of Tillsonburg
Emergency Management Program be adopted by Council.
Carried
11.6 Operations and Development
11.7 Recreation, Culture and Parks
11.7.1 RCP 22-25 Amendment to RZone Policy December 2022
Resolution # 2022-440
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council receives report RCP-22-25, Amendment to Policy 9-
009-: RZone Policy;
AND THAT Council approves and adopts the revised RZone Policy
for the Town of Tillsonburg as presented;
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AND THAT a By-Law to amend By-Law 4340, RZone Policy, be
brought forward for Council’s consideration.
Carried
11.7.2 RCP 22-26 - Awarding RFP 2022-03 - Snack Bar and
Concession Lease
Resolution # 2022-441
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 22-26 Concession Lease –
Awarding RFQ 2022-003 – TCC Snack Bar & Waterpark
Concession Lease;
AND THAT the lease for the concession at the Tillsonburg
Community Centre be awarded to Chrissy’s Catering for the term of
January 1, 2023 through December 31, 2025, at the annualized
rate of $4,500.00 plus HST;
AND THAT the one-year pilot lease for the Waterpark Concession
is included in the contract for the term of June 17, 2023 –
September 4, 2023 at a total rate of $800.00;
AND THAT a By-law is brought forward for approval once the
contract is signed.
Carried
11.7.3 RCP 22-27 - Arena Dehumidifier Replacement
Resolution # 2022-442
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
That Report RCP 22-27 Recreation, Culture & Parks – Arena
Dehumidifier Replacement, be received; and
THAT the quote provided by CIMCO Refrigeration for $152,769 +
HST, to supply and install a dehumidifier unit for the arena be
approved.
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Carried
11.7.4 RCP 22-28 Facility Asset Management Audit Report
Resolution # 2022-443
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Report RCP 22-28 Facility Asset Management Audit Report
prepared by Roth Integrated Asset Management Strategies (IAMS)
Inc. be received as information; and
THAT Staff use the data provided in the audit to help guide the
RCP 10 year capital budget and beyond, as part of the overall
Corporate Facility Asset Management Plan.
Carried
11.8 Mayor's Office
11.8.1 MYR 22-03 CAO Performance Appraisal Committee
Resolution # 2022-444
Moved By: Councillor Parker
Seconded By: Councillor Luciani
That a CAO Performance Appraisal Committee be formed
consisting of Mayor Gilvesy, Councillor Parker and Councillor
Luciani.
Carried
12. New Business
13. Consideration of Committee Minutes
13.1 Committee Minutes
Resolution # 2022-445
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
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THAT Council receives the following Tillsonburg Advisory Committee
Minutes as information:
• November 14, 2022 Tillsonburg Transit Advisory Committee
Minutes
• October 26, 2022 and November 23, 2022 Affordable and
Attainable Housing Advisory Committee Minutes
• November 8, 2022 Economic Development Advisory Committee
Minutes
• November 16, 2022 Boundary Adjustment Committee Minutes
Carried
13.2 Police Services Board Minutes
Resolution # 2022-446
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council receives the Police Services Board minutes dated
September 21, 2022 and October 19, 2022, as information.
Carried
14. Motions/Notice of Motions
14.1 Town Owned Lands List
Resolution # 2022-447
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT a staff report be brought forward to Council to provide a list of all
Town owned lands, excluding ravines.
Carried
14.2 OGRA Board of Directors
Resolution # 2022-448
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Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council supports the nomination of Councillor Chris Parker to the
Ontario Good Roads Association Board of Directors.
Carried
15. Resolutions/Resolutions Resulting from Closed Session
16. By-Laws
16.1 By-Law 2022-073, to establish policies and procedures for the
procurement of goods and services and the disposal of surplus
goods for the Corporation of the Town of Tillsonburg and to repeal
By-Law 2020-070
16.2 By-Law 2022-078, to enter into Airport Hanger Land Lease with Mark
Kniss
16.3 By-Law 2022-080, to authorize the execution of an agreement of
Purchase and Sale with Metalfer Iron Designs Inc.
16.4 By-Law 2022-081, to Appoint a Deputy Mayor for the Town of
Tillsonburg
16.5 By-Law 2022-082, to appoint an Alternate Member to Upper-Tier
Council
16.6 By-Law 2022-083, to establish a Tillsonburg Emergency Management
Program (revised)
16.7 By-Law 2022-086, to Amend By-Law 4340 RZone Policy
16.8 By-Law 2022-087, to provide a schedule of fees for certain municipal
applications services and permits
Resolution # 2022-449
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT By-Law 2022-073, to Establish Policies and Procedures for the
procurement of goods and service and the disposal of surplus good for the
Town of Tillsonburg and to repeal By-Law 2020-070; and
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By-Law 2022-078, to enter into an Airport Hanger Land Lease with Mark
Kniss; and
By-Law 2022-080, to authorize the execution of an agreement of
Purchase and Sale with Metalfer Iron Designs Inc.; and,
By-Law 2022-081, to appoint a Deputy Mayor for the Town of Tillsonburg;
and
By-Law 2022-082, to appoint an Alternate Member Upper-Tier Council;
and
By-Law 2022-083, to establish a Tillsonburg Emergency Management
Program; and
By-Law 2022-086, to Amend By-Law 4340 RZone Policy; and
By-Law 2022-087, to provide a schedule of fees for certain municipal
applications, services and permits be read for a first, second, third and
final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
17. Confirm Proceedings By-law
Resolution # 2022-450
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2022-085, to Confirm the Proceedings of the Council Meeting held
on Monday, December 12, 2022, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
18. Items of Public Interest
Congratulations to the U11 Atom Rep Team for winning the Silver Stick
tournament.
Developer of the Stationview property is happening on December 13th from 4-9
pm at the Lions Auditorium.
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THI is launching a new website shortly.
Please ensure you change your smoke alarm batteries. There have been many
false alarm calls due to batteries not being changed in smoke alarms.
The new Town app can be downloaded on iPhone and Android devices.
Please follow the rules of the outdoor skating rink to ensure it can continue to be
enjoyed safely by all.
19. Adjournment
Resolution # 2022-451
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT the Council meeting of Monday, December 12, 2022 be adjourned at 8:26
p.m.
Carried