230109 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, January 9, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Staff: Kyle Pratt, Chief Administrative Officer
Renato Pullia, Interim Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2023-001
2
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council meeting of January 9, 2023, with
the withdrawal of agenda items 10.1 Delegation and 13.2.1 staff report CS 23 -01
Committee Member Selection, be approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-002
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council Budget meeting minutes dated December 7, 2022 and the Council
meeting minutes dated December 12, and December 19, 2022, be approved.
Carried
7. Presentations
7.1 Staff Employee Recognition
Kyle Pratt, Chief Administrative Officer, presented staff with employee
service recognition certificates.
Councillor Parsons honoured former Tillsonburg Town Councillor and
Volunteer Firefighter Bob Smith. A moment of silence was held.
8. Public Meetings
8.1 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-14-7, SB 22-04-7 & ZN 7-22-12 - Gene Sandham
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
3
Trevor Benjamins, Agent, was present to speak in support to the
application.
There was discussion regarding parkland dedication verse cash -in-lieu.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-003
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council approve in principle the zone change application (File No.
ZN 7-22-13) submitted by Gene Sandham, for lands legally described as
Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R -9612 in
the Town of Tillsonburg, to rezone the lands Low Density Residential Type
1 Holding Zone, to facilitate the proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the County Official Plan (File No. OP 22-14-7),
submitted by Gene Sandham, for lands legally described as Part of Lot
1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612, in the Town of
Tillsonburg, to redesignate the subject lands from ‘Open Space’ to
‘Residential’ & ‘Low Density Residential’, to facilitate a draft plan of
subdivision consisting of lots for 7 single detached dwellings;
AND THAT Council advise County Council that the Town supports the
application for draft plan of subdivision, File No. SB 22-04-7, submitted by
Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500,
Concession 5 NTR, Parts 3 & 4, 41R-9612, in the Town of Tillsonburg,
consisting of 7 lots for single-detached dwellings, subject to the conditions
of draft approval contained in staff report CP 2022-421 dated January 9,
2023.
Carried
9. Planning Reports
10. Delegations
10.1 Andrew Stancek, Dawn Vanatter, Jerry Claessens Re: Support for
homeless shelter
Delegation was withdrawn.
4
10.2 Jim Donaldson Re: Recreation Sports Tennis, Paddle Ball, Pickleball
Jim Donaldson appeared before Council to advocate for the resurfacing of
the existing three tennis courts, the installation of an additional fourth
tennis court, in addition to the creation of four dedicated pickle ball courts.
Mr. Donaldson also noted that tennis tournaments will not come to
Tillsonburg due to the lack of accommodations.
It was noted that the resurfacing of the existing tennis courts is included in
the proposed 2023 budget.
Opportunity was provided for comments and questions from Council.
Staff were asked to investigate the feasibility of multi-use courts to
accommodate tennis and pickleball. In addition, staff were asked to
provide the cost to create a fourth court for Council's consideration.
Resolution # 2023-004
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT Council receives the delegation from Jim Donaldson as information;
AND THAT the item be referred to the Recreation and Sports Advisory
Committee for consideration.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Oxford Invitational Youth Robotics Challenge Wrap Up Letter
12.2 City of Toronto Re: Update on Bill 23 More Homes Built Faster Act,
2022
12.3 Oxford County Re: More Homes Built Faster Act, 2022, and Bill 39,
Better Municipal Governance Act, 2022
12.4 Ministry of Municipal Affairs and Housing Re: More Homes Built
Faster Act, 2022
Resolution # 2023-005
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
5
THAT Council receive the correspondence from the Oxford Invitational
Youth Robotics Challenge dated 2022, the correspondence from the City
of Toronto dated November 25, 2022, the correspondence from Oxford
County dated December 14, 2022 and the correspondence from the
Ministry of Municipal Affairs and Housing dated January 4, 2023, as
information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.2.1 CS 23-01 Committee Member Selection
Staff report withdrawn.
13.3 Economic Development
13.4 Finance
13.4.1 2023 Budget Deliberations
13.4.1.1 EDM 23-01 Budget White Paper - Project
Management Consultant to Expedite Industrial Land
Development
Resolution # 2023-006
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT report EDM 23-01 Project Management
Consultant to Expedite Industrial Land Development
Budget White Paper be received as information;
AND THAT a Request for Proposal for a Project
Management Consultant be prepared and released
with the intent of facilitating the timely development
and approval of Phases 2 and 3 of the Van Norman
Innovation Park;
AND THAT the costs for a Project Management
Consultant, and associated design/ approvals, be
funded from the Economic Development Reserve up
6
to a maximum of $250,000 with an annual report
being brought back to Council for information.
Carried
13.4.1.2 EDM 23-02 - Budget White Paper - Review of
Southwestern Ontario Marketing Alliance
Resolution # 2023-007
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT report EDM 23-02 Review of Southwestern
Ontario Marketing Alliance Budget White Paper be
received for information.
Carried
13.4.1.3 FIN 23-04 Budget White Paper - Council Budget
Increase
Resolution # 2023-008
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT report FIN 23-04 Council 2022 to 2023 Budget
Variance Budget White Paper be received as
information.
Carried
13.4.1.4 FRS 23-01 Budget White Paper - Fire Service
Medical Response White Paper
Fire Chief Caskenette was present to answer
questions.
Staff noted that the Town is in the process of
conducting a community risk assessment as well as
developing a Fire Master Plan that will help determine
the Town's Fire and Rescue Services Department
resource needs.
7
Resolution # 2023-009
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT report FRS 23-01 Fire Service Medical
Response Information Budget White Paper be
received as information;
AND THAT Council direct the Fire Chief to provide the
current level of tiered medical response services to
the community in accordance with the Tiered
Response Agreement between the Town of
Tillsonburg and the County of Oxford Paramedic
Services dated September 23, 2019.
Carried
13.4.2 FIN 23-01 Interim 2023 Tax Levy By-Law
Resolution # 2023-010
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT report FIN 23-01 2023 Interim Tax Levy be received for
information;
AND THAT the 2023 Interim Tax Levy By-Law be brought forward
for Council’s consideration.
Carried
13.4.3 FIN 23-02 2023 Borrowing By-Law
Resolution # 2023-011
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 23-02 2023 Borrowing By-law;
AND THAT a By-Law to authorize the borrowing of money to meet
current expenditures of the Town of Tillsonburg for the 2023 fiscal
year be brought forward for Council's consideration.
8
Carried
13.4.4 FIN 23-03 Delegation of Authority, Tax Adjustments and
Apportionments
Ted Lyons, Revenue Manager, was present to answer questions.
Resolution # 2023-012
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives report FIN 23-03 Delegation of Authority,
Tax Adjustments and Apportionments, as information;
AND THAT a By-Law to amend By-Law 2020-091 Delegation of
Powers and Duties, to include a delegation of authority for property
tax adjustments and apportionments under Sections 356, 357,
357.1, 358 & 359 of the Municipal Act, 2001, c.25 to the Director of
Finance / Treasurer or delegate, be brought forward at the next
regular Council meeting for Council’s consideration.
Carried
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-01 Bridges Subdivision Road Naming
Resolution # 2023-013
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT Council approves “Greenhill Drive”, “Clubhouse Way”, and
“Eagles Court” as road names for the Bridges subdivision.
Carried
13.6.2 OPD 23-02 Subdivision and Road Naming – Cranberry Road
Subdivision
Resolution # 2023-014
9
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council approves “Cranberry Road Subdivision” as a
subdivision name;
AND THAT Council approves “Ambkot Crescent” as a road name
for the Cranberry Road Subdivision.
Carried
13.6.3 OPD 23-03 Overnight Winter Parking Enforcement
Staff noted that if approved the additional staff appointments will
result in an increase of snow removal related ticketing, with
education as the primary practice. It was asked if there is a method
for the public to report vehicles in contravention of Town by-laws;
the public can call the Town to make a report.
Resolution # 2023-015
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT a By-Law to appoint Jeff VanGulk, Darryl Nesplic, and
Angela Hughes as Municipal Law Enforcement Officers for the
Town of Tillsonburg be brought forward for Council’s consideration.
Carried
13.6.4 OPD 23-04 Traffic By-Law Housekeeping Amendments
There were questions and concerns noted about the proposed
amendments to the Traffic By-Law.
Resolution # 2023-016
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the recommendations for Tillson Avenue, Venison Street and
Kara Lane be approved;
AND THAT the accessible parking request on Brock Street be sent
to the Accessibility Advisory Committee for comment and review;
10
AND THAT the North School Bus Loading Zone on Frances Street
be converted to a 30 minute maximum parking zone;
AND THAT the remainder of Frances Street be unchanged;
AND THAT a letter signed by the Mayor be sent to the London
District Catholic School Board firmly stating that it is the role of the
School Board to provide sufficient and adequate parking for the ir
schools. The letter should site complaints received by the Town as
well as safety concerns that may have been identified by staff;
AND THAT the recommendation for electrical vehicle signage be
approved;
AND THAT the removal of two parking spaces on Broa dway for T-
GO, the two hour limit on Lot 1A and the re-location of the loading
zone in Lot 1A be deferred until a report is brought back to Council
outlining how these changes relate to the Parking Study.
Carried
13.7 Recreation, Culture and Parks
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
15.2 Long Point Region Conservation Authority Minutes
Resolution # 2023-017
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the Long Point Region Conservation Authority
Minutes dated November 2 and November 9, 2022, as information.
Carried
15.3 Tillsonburg Police Service Boards Minutes and Reports
Resolution # 2023-018
Moved By: Councillor Luciani
Seconded By: Councillor Parker
11
THAT Council receives the Tillsonburg Police Service Boards Minutes and
Reports dated November 16, 2023, as information.
Carried
16. Motions/Notice of Motions
16.1 Land Acknowledgement
Staff were asked to seek input from Indigenous peoples on the inclusion of
First Nation group names in a Territorial Acknowledgement.
Resolution # 2023-019
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT the Town of Tillsonburg's formal Land Acknowledgement be read
as, "Today we recognize the Indigenous peoples as the customary
keepers and defenders of the Great Turtle Island, its waters and its lands.
We honour their long history and welcoming others to this beautiful
territory. Our aim is to uphold and uplift their voices and values as our
Host Nation." at the beginning of each Council meeting.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-002, to Enter into an Airport Land Lease with 1467246
Ontario Inc.
18.2 A By-Law to appoint members to Town of Tillsonburg Council
advisory committees
Withdrawn.
18.3 By-Law 2023-003, to provide for an Interim Tax Levy for the year 2023
18.4 By-Law 2023-004, to authorize the borrowing of money to meet
current expenditures of the Council of the Corporation of the Town of
Tillsonburg (the "Municipality") during the Fiscal Year Ending
December 31, 2023
18.5 By-Law 2023-005, to appoint Municipal Law Enforcement Officers
12
18.6 A By-Law to amend By-Law 2022-029 (Traffic By-Law)
Withdrawn.
Resolution # 2023-020
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT By-Law 2023-002, to Enter into an Airport Land Lease with
1467246 Ontario Inc.; and
By-Law 2023-003, to provide for an Interim Tax Levy for the year 2023;
and
By-Law 2023-004, to authorize the borrowing of money to meet current
expenditures of the Council of the Corporation of the Town of Tillsonburg
(the "Municipality") during the Fiscal Year Ending December 31, 2023; and
By-Law 2023-005, to appoint Municipal Law Enforcement Officers, be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-021
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT By-Law 2023-001, to Confirm the Proceedings of the Council Meeting held
on January 9, 2023, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Development Commissioner noted that the provisional certificate has been
removed from title on the Van Norman Innovation Park and that two land deals
have closed.
13
County Council will be asked to approve the updated 2023 Business Plans and
Budget at their meeting on Wednesday, January 11, 2023 at 9:30 a.m.
Upcoming Council meetings include:
Monday, January 16, 2023 at 6:00 p.m. budget meeting (2023 budget
deliberations).
Tuesday, January 24, 2023 at 6:00 p.m. regular meeting.
21. Adjournment
Resolution # 2023-022
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of January 9, 2023 be adjourned at 7:48 p.m.
Carried