230116 Council Budget Minutes 1
The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Monday, January 16, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Cheyne Sarafinchin, Senior Analyst/Deputy Treasurer
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution # 2023-023
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
2
THAT the Agenda as prepared for the Council Budget meeting of January 16,
2023 be approved.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
6. Finance
6.1 Big Brother Big Sisters of Oxford County
Kristen Ralph, Executive Director, Big Brother Big Sisters of Oxford
County, appeared before Council to present the organization's 2023
community grant request.
6.2 Junior Achievement SW Ontario
Karen Chafe, Junior Achievement SW Ontario, appeared before Council
to present the organization's 2023 community grant request.
6.3 Lake Lisgar Revitalization Committee
Joan Weston and Frank Kempf, Lake Lisgar Revitalization Committee,
appeared before Council to present the organization's 2023 community
grant request.
Staff noted that there are funds included in the proposed 2023 capital
budget for Lake Lisgar shoreline remediation.
6.4 Royal Canadian Legion Branch 153
Dianne Hodges and Paul Robinson, Royal Canadian Legion Branch 153,
appeared before Council to present the organization's 2023 community
grant request.
6.5 Tillsonburg and District Multi-Service Centre
Kathryn Leatherland, Tillsonburg District Multi-Service Centre, appeared
before Council to present the organization's 2023 community grant
request.
6.6 Tillsonburg Free Family Fishing Derby
3
Mike and Rosemary Dean, Tillsonburg Free Family Fishing Derby,
appeared before Council to present the organization's 2023 community
grant request.
6.7 Tillsonburg Horticultural Society
Christine Nagy, Tillsonburg Horticultural Society, appeared before Council
to present the organization's 2023 community grant request.
6.8 Tillsonburg Shiners
Cedric Tomico, Tillsonburg Shriners, appeared before Council to present
the organization's 2023 community grant request.
6.9 Tillsonburg Tri-County Agricultural Society (Fair)
Mike and Rosemary Dean, Tillsonburg Tri-County Agricultural Society
(Fair), appeared before Council to present the organization's 2023
community grant request.
6.10 Tillsonburg Turtlefest
Mark Renaud, Tillsonburg Turtlefest, appeared before Council to present
the organization's 2023 community grant request.
Mr. Renaud indicated that the outstanding loan with the Town of
Tillsonburg could be repaid in full by the end of the year if the 2023 grant
request is approved.
6.11 Youth Unlimited (Upper Deck Youth Centre)
Lydia Byl, Youth Unlimited (Upper Deck Youth Centre), appeared before
Council to present the organization's 2023 community grant request.
6.12 Tillsonburg and Area Optimist Club - Santa Claus Parade
Amy Varga, Tillsonburg and Area Optimist Club - Santa Claus Parade,
appeared before Council to present the organization's 2023 community
grant request.
Council recessed at 7:49 p.m.
Council resumed at 7:55 p.m.
Resolution # 2023-024
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
4
THAT Council has received applications for grant funding from various
community groups during the 2023 budget sessions;
AND THAT the following groups are awarded the following dollar amounts:
1. Big Brother Big Sisters of Oxford County $2,000;
2. Junior Achievement SW Ontario $1,000;
3. Lake Lisgar Revitalization Committee $7,000;
4. Royal Canadian Legion Branch 153 $3,500;
5. Tillsonburg and District Multi-Service Centre $7,000;
6. Tillsonburg Free Family Fishing Derby $1,000;
7. Tillsonburg Horticultural Society $4,000;
8. Tillsonburg Tri-County Agricultural Society (Fair) $6,800;
9. Tillsonburg Turtlefest $7,500;
10. Youth Unlimited (Upper Deck Youth Centre) $1,000;
11. Tillsonburg and Area Optimist Club - Santa Claus Parade $2,500;
12. Family Day Organizing Committee $2,500;
13. Town of Tillsonburg Cultural Advisory Committee $6,000.
Carried
6.13 Tillsonburg Business Improvement Area (BIA)
Mark Renaud, Executive Director, Tillsonburg BIA, appeared before
Council to present the Tillsonburg Downtown BIA's 2023 Budget and
Business Plan.
Resolution # 2023-025
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Tillsonburg Business Improvement Area Memorandum of
Understanding and Direction rate be increased by 15% this year and be
capped at the 2023 Consumer Price Index (5.7%) for the years 2024 and
2025.
Councillor Parker called for a recorded vote.
5
Councillor Parker - Yes
Councillor Parsons - Yes
Councillor Rosehart - Yes
Councillor Spencer - Yes
Deputy Mayor Beres - Yes
Councillor Luciani - Yes
Mayor Gilvesy - Yes
Carried
6.14 RCP 23-01 Budget White Paper – Tennis and Pickleball Memberships
Resolution # 2023-026
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT report RCP 23-01 Tennis and Pickleball Memberships Budget
White Paper be received as information;
AND THAT staff use the information collected to guide future options for
the operation of the tennis courts and any other future sports courts and
amenities.
Carried
The following motion pertains to agenda item 6.13 (Tillsonburg BIA).
Resolution # 2023-027
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the Tillsonburg Downtown BIA 2023 Budget and Business Plan
presentation be received;
AND THAT an amount of $166,940.00 that represents the proposed BIA
Gross Budget to be levied in 2023 be paid in four (4) equal installments to
the BIA.
Carried
6
6.15 OPD 23-05 Budget White Paper Fleet Replacement Program for Light
Duty Vehicles One-year Analysis and Evaluation
Staff will report back to Council with additional analysis of the program in
advance of the next scheduled delivery of rental fleet.
Resolution # 2023-028
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT report OPD 23-05 Budget White Paper Fleet Replacement Program
for Light Duty Vehicles One-year Analysis and Evaluation be received for
information.
Carried
6.16 OPD 23-06 Budget White Paper - Sidewalk Snow Operations
Resolution # 2023-029
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT report OPD 23-06 White Paper - Sidewalk Snow Operation be
received as information.
Carried
6.17 OPD 23-07 Budget White Paper - Loose Leaf Collection Services
Update
Resolution # 2023-030
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT report OPD 23-07 White Paper – Loose Leaf Collection Services
Update be received as information;
AND THAT staff be directed to report back in summer 2023 with a
comprehensive review of the loose leaf collection program.
Carried
7. Motions/Notice of Motions
7
Resolution # 2023-031
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Councillor Parsons represent Council on the Re-Imagine Bridge Street
Joint Task Force;
AND THAT upon completion of the RFP and tender process that the tender be
brought back to Council for approval prior to being awarded to the preferred
bidder.
Carried
8. By-Laws
8.1 A By-Law to appoint a clerk for the Town of Tillsonburg
Resolution # 2023-032
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT a By-Law to appoint a clerk for the Town of Tillsonburg be read for
a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
9. Confirm Proceedings By-law
Resolution # 2023-033
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT By-Law 2023-006, to Confirm the Proceedings of the Council Meeting held
on January 16, 2023, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
10. Adjournment
8
Resolution # 2023-034
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT the Council Budget meeting of January 16, 2023 be adjourned at 9:34 p.m.
Carried