220524 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, May 24, 2022
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Ann Wright, Deputy Clerk
Shayne Reitsma, Manager of Engineering
David Drobitch, Parks & Facilities Manager
Richard Sparham, Manager of Public Works
_____________________________________________________________________
1. Call to Order
Chair, Deputy Mayor Beres called the meeting to order at 5:00p.m. and went
directly into closed session.
2. Closed Session 5:00 P.M.
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Resolution # 2022-161
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider four matters of proposed or
pending acquisition or disposition of land by the municipality or local board under
Section 239 (2)(c) of the Municipal Act.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Previous Closed Session Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.4.4 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
3. Moment of Silence 6:00 P.M.
4. Adoption of Agenda
Resolution # 2022-162
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of May 24, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests declared.
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6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-163
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the minutes from the regular council meeting held on May 9, 2022, be
approved.
Carried
7. Presentations
7.1 Station Arts Centre Presentation to Council from Gale Connor
Gale O'Connor, Tabitha Verbuyst and Heather Lockert were in attendance
and present a beautiful quilt made by Gale O'Connor to the Town in
celebration of the Town's 150 anniversary of Incorporation.
Resolution # 2022-164
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the Council for the Town of Tillsonburg receives the presentation
from Gale Connor.
Carried
8. Public Meetings
8.1 Consideration of Municipal Drain Report - A.J. Smith Drain
Council considered the report as prepared by Spriet Associates dated
March 22, 2022 and shall gave opportunity to any person who owns lands
within the area requiring drainage who have not signed the petition an
opportunity to do so.
Brandon Widner, Engineer from Spriet Associates in attendance to
present the Engineer’s Report.
Peter Penner, President/ Project Manager from CJDL Consulting
engineers present to speak on behalf of the developer.
Questions from affected Property Owners:
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Peter Lizak, 78 Queenston Dr., Kitchener was in attendance and had
questions for the engineer regarding the purpose of Closing the drain. His
concern what whether the change with the drain would affect his property.
Ronal Pattyn, 253 Rokeby Road, was in attendance and was concerned
with the size of the buffer zone between his property and the abutting
were the drain proposed.
Ron Vanderhaeghe, 247 Rokeby Road was in attendance to express his
concerned about the health of the trees left existing He noted that he is
okay with the proposed drain they just want privacy.
Mayor Molnar requested a recorded vote.
Resolution # 2022-165
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council accepts the Engineers report submitted by Spriet
Associates dated March 22, 2022 in reference to the A.J Smith Drain and
will consider a by-law to provide for the drainage works, for the 1st and
2nd reading only, later on in the agenda.
Mayor Molnar - IN FAVOUR
Councillor Rosehart - OPPOSED
Councillor Parker - OPPOSED
Councillor Luciani - IN FAVOUR
Councillor Gilvesy - OPPOSED
Councillor Esseltine - IN FAVOUR
Deputy Mayor Beres - IN FAVOUR
Carried
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Resolution # 2022-166
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the following two Council members be appoint to the Court of
Revisions to be held at a future Council date:
Deputy Mayor Beres and Councillor Esseltine.
Carried
Resolution # 2022-167
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council move into the Committee of Adjustment to hear an
application for Minor Variance at 6:53 p.m.
Carried
8.2 Minor Variance Application A08-22 at 79 Woodland Crescent
County Planner Eric Gilbert provided a review of the Planning Report and
recommended that the applications be approved.
Opportunity was provided for comments and questions from Council.
Agent Trevor Benjamins, Associate Planning Technician from CJDL
Consulting Engineers will be in attendance on behalf of the applicant John
Peters and is in favour of the Planning report.
No public comments were received and no members of the public
appeared before Council either in support or opposition to the application.
Resolution # 2022-168
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Town of Tillsonburg Committee of Adjustment approves
Application File A08-22 submitted by Johan Peters, for lands described as
Part of Block 86, Plan 41M-139, Part 4 of 41R-10084 in the Town of
Tillsonburg, as it relates to:
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1. Relief from Section 7.5.23.2.1.1, R2-23 Zone Provisions – Lot
Coverage, Maximum, to increase the maximum permitted lot coverage
from 45% of the lot area to 47.5% of the lot area, to facilitate the
construction of a single detached dwelling.
Subject to the following condition:
i. A building permit for the proposed dwelling shall be issued within one
year of the date of the Committee's decision.
Carried
Resolution # 2022-169
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:59 p.m.
Carried
9. Planning Reports
9.1 Potters Gate Phase 4 - Minor Zoning Modification Request
Resolution # 2022-170
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the request from Potters Gate Phase 4, Minor
Modifications to Zoning as information;
AND FURTHER THAT Council affirm that the requested changes are
appropriate and minor in nature and further notice is not required in
accordance with Section 34 (17) of the Planning Act.
Defeated
10. Delegations
10.1 a+Link Architecture inc Presentation RE: New Public Sector
Standard & the Tillsonburg Community Centre
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Ed van der Maarel from a+LiNK Architecture was in attendance (virtually)
and presented proposed designs for the Tillsonburg Community Centre
Mayor Molnar left the meeting.
Resolution # 2022-171
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT the Council for the Town of Tillsonburg receives the presentation by
Ed van der Maarel from a+LiNK Architecture regarding the new Public
Standard (PSAB STANDARD PS-3280) and the Tillsonburg Community
Centre;
AND FURTHER directs staff to proceed to the final design and tendering
process.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
13. Information Items
13.1 Oxford County RE Transportation Master Plan Update and OR 4
Corridor Study
13.2 Ministry of the Solicitor General - Conclusion of COVID-19
Enforcement Support Line
Resolution # 2022-172
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the information item from Oxford County dated April 29, 2022 and
from the Ministry of the Solicitor General dated May 13, 2022, be received
as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
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14.2.1 CS-22-11 THI Staff Report
Council had a number of questions they would like answers to
before they can consider the provided MOUD and amending THI
by-law and asked staff to report back to Council before the THI
Annual General Meeting.
Resolution # 2022-173
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT consideration to proposed resolution #13 regarding report
CS 22-11 THI Staff Report be deferred and that staff be directed to
bring back a report.
Carried
14.3 Economic Development
14.3.1 EDM 22-13 Tillsonburg Historical Society Request for
Indigenous Recognition Signage
Resolution # 2022-074
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Council approve the Tillsonburg Historical Society’s request
for the addition of signage identifying the access to the Tillsonburg
Minor Soccer Club as Attawandaron Way;
AND THAT the wayfinding signage be located either on the 275
Quarter Town Line property owned by the Town or within the
adjacent Quarter Town Line Right-of-Way;
AND THAT an information report be brought back to Council
confirming the details of the installation once finalized in
conjunction with the Tillsonburg Historical Society and the
Tillsonburg Minor Soccer Club.
Carried
14.4 Finance
14.4.1 FIN 22-10 - 2022 Final Budget and Tax Rates By-Law Report
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Resolution # 2022-175
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT a by-law to provide for the adoption of budgetary estimates,
tax rates, installment due dates, and to further provide for penalty
and interest on default of payment thereof for 2022, be brought
forward for Council consideration.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 22-17 2022 Asset Management Plan for Core Assets
Resolution # 2022-176
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council adopts the 2022 Asset Management Plan for Core
Assets.
Carried
14.6.2 OPD 22-18 Oxford County Joint Transportation Service
Delivery Review - Staff Comments
Resolution # 2022-177
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT report OPD 22-18 Oxford County Joint Transportation
Service Delivery Review – Staff Comments be received as
information and sent to Oxford County Council.
Carried
14.7 Recreation, Culture and Parks
15. New Business
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16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2022-178
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the following Council Committee minutes be received as
information:
May 3, 2022 Tillsonburg 150 Ad Hoc Committee Minutes
May 4, 2022 Cultural, Heritage and Special Awards Committee
Minutes
May 10, 2022 Dog Park Advisory Committee Minutes
May 11, 2022 Recreation and Sports Advisory Committee Minutes
May 10, 2022 Economic Development Advisory Committee Minutes
April 27, 2022 Affordable and Attainable Housing Advisory Committee
Minutes
May 17, 2022 Boundary Adjustment Committee Minutes
Carried
16.2 Conservation Authority Minutes
Resolution # 2022-179
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the minutes of the April 6, 2022 Long Point Conservation Authority
meeting be received as information.
Carried
17. Motions/Notice of Motions
Deputy Mayor's Motion regarding the script honouring Indigenous Peoples on
Aboriginal Lands was pulled from consideration due to the fact that he was
chairing the meeting, and staff were directed to include it on the next agenda.
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Deputy Mayor Beres introduced the following motion at the May 9, 2022 Council
meeting:
THAT the following script be added to the list of approved options for the sitting
Head of Council to open public meetings honouring Indigenous Peoples on
Aboriginal Lands.:
We begin today's meeting by acknowledging that we are meeting on Aboriginal
land that has been inhabited by Indigenous peoples from the beginning.
As settlers, we are grateful for the opportunity to meet here and we thank all the
generations of people who have taken care of this land.
We pledge to join with the Indigenous People, both present and future to honour
and protect it thus creating harmony and peace.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2022-039 to provide for the adoption of budgetary estimates,
tax rates, installment due dates, and to further provide for penalty
and interest on default of payment thereof for 2022
19.2 By-Law 2022-040 to amend By-Law Number 3798, being a by-law to
prohibit or regulate signs and other advertising devices and the
posting of notices
19.3 By-Law 2022-041 to provide for the drainage works being the J.A
Smith Drain
Resolution # 2022-180
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT By-Law 2022-039 to provide for the adoption of budgetary
estimates, tax rates, installment due dates, and to further provide for
penalty and interest on default of payment thereof for 2022; and
By-Law 2022-040 to amend By-Law Number 3798, being a by-law to
prohibit or regulate signs and other advertising devices and the posting of
notices be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto;
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AND FURTHER THAT By-Law 2022-041 to provide for the drainage
works in the Town of Tillsonburg, in the Counties of Oxford and Norfolk,
being the J.A Smith Drain – Armtec Realignment be read for a first, and
second time and provisionally adopted and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2022-181
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT By-Law 2022-038, to Confirm the Proceedings of the Council meeting held
on May 24, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
June 16, 2022 Regular Council meeting at 6:00 p.m.
Chris Baird Director of Recreation, Culture and Parks Retirement Recognition
22. Adjournment
Resolution # 2022-182
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of May 24, 2022 be adjourned at 8:36 p.m.
Carried