220627 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, June 27, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Ann Wright, Interim Deputy Clerk
Julie Columbus, Director of Recreations, Culture & Parks
Regrets: Shane Caskanette, Fire Chief
_____________________________________________________________________
1. Call to Order
Chair, Mayor Molnar, called the meeting to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 2022-213
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Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of June 27, 2022, be
approved;
AND THAT Council consider items under section 8. of the agenda after item 7.1.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-214
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the minutes from the regular council meeting held on June 16, 2022, be
approved.
Carried
7. Presentations
7.1 Tillsonburg 150 Committee Update
Joan Weston, Chair of the Tillsonburg 150 Committee provided an
overview of the Tillsonburg 150 day of celebration combined with Canada
Celebrations on July 1st, 2022.
7.2 Boundary Adjustment Committee Presentation
Resolution # 2022-215
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Council for the Town of Tillsonburg receives the presentation
from the Boundary Adjustment Committee dated June 27, 2022;
AND THAT Council approves the Boundary Adjustment Committee
request that a consultant be retained to review the existing 2020
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Population, Household and Employment Forecasts and Employment
Lands Study versus current growth/ development applications and provide
the information to Town Council and County for consideration in the 2023
county population household, employment lands forecast;
AND THAT the consultant also be retained to support the Town of
Tillsonburg in their review of the future Population, Household and
Employment Forecasts and Employment Lands Study;
AND FURTHER THAT staff be directed to bring back an implementation
report.
Carried
8. Public Meetings
8.1 Court of Revision
Resolution # 2022-216
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council move into the Court of Revision to consider any
assessment appeals to the the JA Smith Municipal drain with members
Marcel Vanhooren (Norfolk County), Dave Beres, and Penny Esseltine.
Carried
8.1.1 Call to Order
Chair, Deputy Mayor Dave Beres called the Court of Revision to
order at 6:37pm.
8.1.2 Disclosure of Pecuniary Interest and General Nature Thereof
No disclosures of pecuniary interests were declared.
8.1.3 Delegations & Presentations
8.1.3.1 JA Smith Drain - Armetec Realignment
Brandon Wider, P.Eng of Spriet Associates was in
attendance and provided an over view of the drain
and the assessment.
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Peter Penner, President/ Project Manager from CJDL
Consulting engineers was also present.
8.1.3.1.1 Order of Appeals
No appeals were received.
8.1.3.1.2 Questions from Members
No questions from the members.
8.1.3.1.3 Deliberations of the Court of Revision (Only
required if a change in assessment is being considered)
No change in assessments were considered so no
deliberations were required.
8.1.3.1.4 Decision
Resolution # 2022-217
Moved By: Councillor Esseltine
Seconded By: Marcel Vanhooren
THAT the assessment as levied in the report by Spriet
Associates dated March 22, 2022 and adopted by
Provisional By-law 2022-041 to pay for drainage
works known as the JA Smith Municipal Drain be
confirmed.
Carried
8.1 Court of Revision
8.1.4 Adjournment
Resolution # 2022-218
Moved By: Councillor Gilvesy
Seconded By: Deputy Mayor Beres
THAT the Court of Revision of June 27, 2022 be adjourned and the
regular Council meeting resume at 6:40 p.m.
Carried
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8.2 Zone Change Application ZN7-22-2 - Arimas Real Estate Investors
Inc.
County Planner Eric Gilbert provided a review of the Planning Report and
noted that a letter of opposition was received today by Carolyn Simpson,
resident at 370 Broadway Street. The Planning department recommended
that the application be approved.
Opportunity was provided for questions from Council to the Planner.
The Applicant Cheral Boyd, owner of Arimas Real Estate Investors Inc.
was in attendance to speak to the application and was in agreeance with
the Planning departments' recommendation.
Opportunity was provided for questions from Council to the applicant.
Two members of the public were in attendance and spoke in opposition of
the application. Diana Kindy of 239 Broadway Street, and the Helen,
another neighbouring property owner, whose last name and address was
not provided.
Resolution # 2022-219
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council of the Town of Tillsonburg approves the zone change
application submitted by Arimas Real Estate Investors Inc, whereby the
lands described Part Lots 604 & 605, Plan 500, in the Town of Tillsonburg
known municipally as 368 Broadway are to be rezoned from ‘Low Density
Residential Type 1 Zone (R1)’ to ‘Low Density Residential Type 2 Zone
(R2)’ to facilitate the development of a duplex on the subject lands.
Carried
9. Planning Reports
9.1 CP 2022-165- ARU Amendments
Resolution # 2022-220
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Council of the Town of Tillsonburg directs staff to proceed with
public and agency consultation regarding amendments to the Official Plan
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and Zoning By-law related to the implementation of policies and provisions
enabling Additional Residential Units in accordance with Provincial
direction as set out in the More Homes, More Choices Act and
accompanying regulations.
Carried
10. Deputation(s) on Committee Reports
11. Information Items
12. Staff Reports
12.1 Chief Administrative Officer
12.2 Corporate Services
12.2.1 CS 22-12 Joint Audit Compliance Committee
Resolution # 2022-221
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council approve the formation of a Joint Compliance Audit
Committee with the other Oxford County municipalities for the
2022-2026 term;
AND THAT the following members be appointed to the 2022 Joint
Compliance Audit Committee:
David Morris
Carol Symons
Keith Reibling
Joyce McAndrew
Christene Scrimgeour
AND FURTHER THAT the above appointments be formalized by
by-law.
Carried
12.2.2 CS 22-15 Restricted Acts after Nomination Day
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Resolution # 2022-222
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
That Council receives the Restricted Acts after Nomination Day
report as information.
Carried
12.2.3 CS 22-16 Election Accessibility Plan
Resolution # 2022-223
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg Election Accessibility plan be
received by Council for information.
Carried
12.3 Economic Development
12.4 Finance
12.4.1 FIN 22-16 - BIA MOU Amendment to Change Payment
Frequency
Resolution # 2022-224
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the amendment to the 2022 Downtown Tillsonburg Business
Improvement Area Memorandum of Understanding to change the
payment frequency from quarterly to monthly, effective July 1,
2022, be approved.
Carried
12.4.2 FIN 22-15 - 2022 Q1 COVID Impact Report
Resolution # 2022-225
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Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT Report FIN 22-15 2022 Q1 Covid-19 Impact Report be
received as information.
Carried
12.5 Fire and Emergency Services
12.6 Operations and Development
12.6.1 OPD 22-26 - Building and By-Law Enforcement Supervisor
Appointment
Resolution # 2022-226
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT a By-Law to appoint Mark Russell as a Building Official and
By-Law Enforcement Officer for the Town of Tillsonburg be brought
forward for Council consideration
Carried
12.6.2 OPD 22-21 2021 Fourth Quarter Operations and Development
Services
Resolution # 2022-227
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT report OPD 22-21 2021 Fourth Quarter Operations and
Development Services be received as information.
Carried
12.7 Recreation, Culture and Parks
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
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add Boundary adjustment minutes to website
Resolution # 2022-228
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT the following Council Committee minutes be received as
information:
May 25, 2022 Affordable and Attainable Housing Advisory Committee
Minutes
June 7, 2022 Boundary Adjustment Committee Minutes
June 10, 2022 Tillsonburg 150 Ad Hoc Committee Minutes
June 20, 2022 Tillsonburg 150 Ad Hoc Committee Minutes
Carried
15. Motions/Notice of Motions
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 By-Law 2022-045 a by-law to amend Zoning By-Law Number 3295, as
amended. (ZN 7-22-02)
2022-045
17.2 By-Law 2022-046 a by-law to amend Zoning By-Law Number 3295, as
amended. (ZN 7-21-12)
17.3 By-Law 2022-047 a by-law to appoint a Joint Compliance Audit
Committee
17.4 By-Law 2022-048 a by-law to appoint a Building Official, Property
Standards Officer and By-Law Enforcement Officer (Mark Russell)
Resolution # 2022-229
Moved By: Deputy Mayor Beres
Seconded By: Councillor Gilvesy
THAT By-Law 2022-045 a by-law to amend Zoning By-Law Number 3295,
as amended. (ZN 7-22-02),
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By-Law 2022-046 A by-law to amend Zoning By-Law Number 3295, as
amended. (ZN 7-21-12);
By-Law 2022-047 a by-law to appoint a Joint Compliance Audit
Committee; and
By-Law 2022-048 a by-law to appoint a Building Official, Property
Standards Officer and By-Law Enforcement Officer (Mark Russell), be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
18. Confirm Proceedings By-law
Resolution # 2022-230
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT By-Law 2022-044, to Confirm the Proceedings of the Council meeting held
on June 27, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
19. Items of Public Interest
June 28, 2022 Special Meeting of Council - THI Annual General Meeting
12:00 p.m.
July 11, 2022 Regular Meeting of Council 6:00 p.m.
20. Adjournment
Resolution # 2022-231
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the Council meeting of June 27, 2022 be adjourned at 7:29 p.m.
Carried